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HomeMy WebLinkAboutAgreement A-15-056-2 with Turning Point.pdf COUNTY OF FRESNO Fresno, CA - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT II TO AGREEMENT THIS AMENDMENT, hereinafter referred to as Amendment II, is made and entered into this _________ day of ___________, 2017, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY” and Turning Point of Central California, Inc., a California private not-for-profit, organization, whose address is 615 South Atwood Street, Visalia, CA 93277, hereinafter referred to as “CONTRACTOR.” WHEREAS, the parties entered into that certain Agreement, identified as Agreement No. 15-056, effective February 10, 2015, and Amendment I to Agreement No. 15-056, effective January 12, 2016, collectively referred to herein as “Agreement No. 15-056”, to administer and implement the Emergency Solution Grant (ESG); and WHEREAS, the parties desire to amend Agreement No. 15-056 regarding changes as stated below. NOW, THEREFORE, in consideration of their mutual promises, covenants and considerations, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows: 1. That existing Agreement No. 15-056, Section Two (2), Page One (1), beginning on Line Twenty-six (26) with the number “2” and ending on Page Two (2), Line One (1) with the word “forth” be deleted in its entirety and the following inserted in its place: “2. TERM This Agreement shall become effective on the 10th of February, 2015 and shall terminate on the 30th of June, 2018.” 2. That the existing Agreement No. 15-056, Section Four (4), Page Three (3), beginning with Line Five (5), with the word “CONTRACTOR” and ending on Line Six (6) with “24 CFR 576.201,” be deleted and the following inserted in its place: “COUNTY will provide the dollar for dollar match as required in 24 CFR 576.201.” 3. That the existing Agreement No.15-056, Section Four (4), Page Three (3), beginning with Line Nine (9), with the word “For” and ending on Line Six-teen (16) with the word “CONTRACTOR,” as previously modified by Amendment I, be deleted and the following inserted in its place: COUNTY OF FRESNO Fresno, CA - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 “For the period of February 10, 2015 through June 30, 2015, in no event shall services performed under this Agreement be in excess of Fifty Three Thousand Three Hundred Fifty Two and No/100 Dollars ($53,352.00). For the period of July 1, 2015 through June 30, 2016, in no event shall services performed under this Agreement be in excess of One Hundred Fifty Thousand Seven Hundred Four and No/100 Dollars ($150,704.00). For the period of July 1, 2016 through June 30, 2017, in no event shall services performed under this Agreement be in excess of One Hundred Six Thousand Seven Hundred Four and No/100 Dollars ($106,704.00). For the period of July 1, 2017 through June 30, 2018, in no event shall services performed under this Agreement be in excess of One Hundred Sixty Five Thousand Six Hundred and No/100 Dollars ($165,600.00). The cumulative total of this Agreement shall not be in excess of Four Hundred Seventy Six Thousand Three Hundred Sixty and No/100 Dollars ($476,360.00). It is understood that all expenses incidental to CONTRACTOR’s performance of services under this Agreement shall be borne by CONTRACTOR.” 4. That the existing Agreement No. 15-056, Section Thirty (30), Page Seventeen (17), beginning with Line Five (5), with the number “30” and ending on Page Seventeen, Line Twenty (2 0) with the word “Collector,” be deleted and the following inserted in its place: “28. SINGLE AUDIT CLAUSE A. If CONTRACTOR expends Seven Hundred Fifty Thousand Dollars ($750,000.00) or more in Federal and Federal flow-through monies, CONTRACTOR agrees to conduct an annual audit in accordance with the requirements of the Single Audit Standards as set forth in Office of Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. CONTRACTOR shall submit said audit and management letter to COUNTY. The audit must include a statement of findings or a statement that there were no findings. If there were negative findings, CONTRACTOR must include a corrective action plan signed by an authorized individual. CONTRACTOR agrees to take action to correct any material non-compliance or weakness found as a result of such audit. Such audit shall be delivered to COUNTY’s Department of Social Services, Administration, for review within nine (9) months of the end of any fiscal year in which funds were expended and/or received for the program. Failure to perform the requisite audit functions as required by this Agreement may result in COUNTY performing the necessary audit tasks, or at COUNTY’s COUNTY OF FRESNO Fresno, CA - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 option, contracting with a public accountant to perform said audit, or, may result in the inability of COUNTY to enter into future agreements with CONTRACTOR. All audit costs related to this Agreement are the sole responsibility of CONTRACTOR. B. A single audit report is not applicable if all CONTRACTOR’s Federal contracts do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000.00) requirement or CONTRACTOR’s only funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be performed and a program audit report with management letter shall be submitted by CONTRACTOR to COUNTY as a minimum requirement to attest to CONTRACTOR’s solvency. Said audit report shall be delivered to COUNTY’s Department of Social Services, Accounting Office for review no later than nine (9) months after the close of the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply with this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of CONTRACTOR who agrees to take corrective action to eliminate any material noncompliance or weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall be billed to the CONTRACTOR at COUNTY cost, as determined by COUNTY’s Auditor- Controller/Treasurer-Tax Collector. C. CONTRACTOR shall make available all records and accounts for inspection by COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at least three (3) years following final payment under this Agreement or the closure of all other pending matters, whichever is later.” 4. That all references in existing Agreement No. 15-056 to Revised Exhibit A be replaced with Exhibit A-2, all references to Revised Exhibit B be replaced with Exhibit B-2, all references to Exhibit D be replaced with Exhibit D-2, and all references to Exhibit E be replaced with Exhibit E-2 , which are attached hereto and incorporated herein by this reference. 5. COUNTY and CONTRACTOR agree that this Amendment II is sufficient to amend Agreement No. 15-056 and, that upon execution of this Amendment II, the original Agreement, Amendment I, and this Amendment II together shall be considered the Agreement. COUNTY OF FRESNO Fresno, CA - 4 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants, conditions and promises contained in the Agreement and not amended herein shall remain in full force and effect. This Amendment II shall become effective July 1, 2017. \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ Exhibit A-2 Page 1 of 3 SUMMARY OF SERVICES ORGANIZATION: Turning Point of Central California, Inc. (TPOCC) ADDRESS: 615 South Atwood Street, Visalia, CA 93277 SERVICE ADDRESS: 1642 L Street, Fresno, CA 93710 TELEPHONE: (559) 233-2663 extension 7310 CONTACTS: Jody Ketcheside, Deputy Regional Director EMAIL: jketcheside@tpocc.org SERVICES: Bridge Housing/Emergency Shelter CONTRACT AMOUNT: February 10, 2015 to June 30, 2015 - $53,352 July 01, 2015 to June 30, 2016 - $150,704 July 01, 2016 to June 30, 2017 - $106,704 July 01, 2017 to June 30, 2018 - $165,600 SUMMARY OF SERVICES TPOCC will operate 30 emergency shelter (bridge housing) beds for those individuals assessed for housing, utilizing the Coordinated Assessment Housing Match (CAHM) system. The goal of the program is to place individuals into safe and secure shelter while acquiring the documentation needed to enter into permanent housing. The provision of this emergency shelter service will ensure that those being assessed for permanent housing are easily located and are receiving the necessary services to be able to access housing in a timely manner. TPOCC will provide shelter, food, case management, 24/7 staff presence, assistance with housing placement, and personal hygiene needs to homeless male and female adults without children within Fresno County. CONTRACTOR’s RESPONSIBILITIES • Provide shelter services to participants and transportation in the form of tokens for public transportation. Provide 24 hour staff availability. • Shelter staff will serve as liaisons for the matching/community coordinator staff, and make every effort to ensure necessary appointments are made and that the participants are able to attend. Exhibit A-2 Page 2 of 3 • A TPOCC Case Manager will assist the Fresno Madera Continuum of Care (FMCoC) assigned Housing Navigator with successful transition to housing and provide support for the coordinated access to housing system. • Utilize the FMCoC Coordinated Assessment Housing Match (CAHM) system for all clients served under ESG. • Comply with all shelter and housing habitability standards as identified in 24 CFR 576.403 and summarized below: o Structure and materials:  The shelter building is structurally sound to protect the residents from the elements and not pose any threat to the health and safety of the residents.  Any renovation (including major rehabilitation and conversion) carried out with ESG assistance uses Energy Star and WaterSense products and appliances. o Access. Where applicable, the shelter is accessible in accordance with:  Section 504 of the Rehabilitation Act (29 U.S.C. 794) and implementing regulations at 24 CFR part 8;  The Fair Housing Act (42 U.S.C. 3601 et seq.) and implementing regulations at 24 CFR part 100; and  Title II of the Americans with Disabilities Act (42 U.S.C. 12131 et seq.) and 28 CFR part 35. o Space and security: Except where the shelter is intended for day use only, the shelter provides each program participant in the shelter with an acceptable place to sleep and adequate space and security for themselves and their belongings. o Interior air quality: Each room or space within the shelter has a natural or mechanical means of ventilation. The interior air is free of pollutants at a level that might threaten or harm the health of residents. o Water Supply: The shelter’s water supply is free of contamination. o Sanitary Facilities: Each program participant in the shelter has access to sanitary facilities that are in proper operating condition, are private, and are adequate for personal cleanliness and the disposal of human waste. o Thermal environment: The shelter has any necessary heating/cooling facilities in proper operating condition. o Illumination and electricity:  The shelter has adequate natural or artificial illumination to permit normal indoor activities and support health and safety.  There are sufficient electrical sources to permit the safe use of electrical appliances in the shelter. o Food preparation: Food preparation areas, if any, contain suitable space and equipment to store, prepare, and serve food in a safe and sanitary manner. o Sanitary conditions: The shelter is maintained in a sanitary condition. o Fire safety:  There is at least one working smoke detector in each occupied unit of the shelter. Where possible, smoke detectors are located near sleeping areas.  All public areas of the shelter have at least one working smoke detector.  The fire alarm system is designed for hearing-impaired residents.  There is a second means of exiting the building in the event of fire or other emergency. o If ESG funds were used for renovation or conversion, the shelter meets state or local government safety and sanitation standards, as applicable. o Meets additional recipient/subrecipient standards (if any). Exhibit A-2 Page 3 of 3 • Keep apprised of and comply with any and all other federal, state, or local ESG shelter regulations. COUNTY RESPONSIBILITIES • Meet with TPOCC staff monthly, or as often as needed, for service coordination, problem/issue resolution, information sharing, training and review and monitoring of services. • Provide 100% match for ESG funds provided through this contract. MONTHLY REPORTS AND OUTCOMES CONTRACTOR shall provide completed and accurate monthly activity reports to COUNTY, in a report format approved by the County by the 10th of each month. The following outcomes are to be met: • Provide a total of 9,900 available bed days for the use of the homeless, chronically homeless, and/or homeless Veterans per 12 month period. • Provide a total of 6,435 occupied bed days (65% occupancy rate) for the use of the homeless, chronically homeless, and/or homeless Veterans per 12 month period. • (70%) of the homeless, chronically homeless, and/or homeless Veterans who access bridge housing annually will end their homelessness by accessing permanent housing within 12 months. Exhibit B-2 Page 1 of 8 PERSONNEL TITLE/DESCRIPTION Indicate if Bilingual and what language Wage/Salary FTE 12 Months 101 Residential Client Supervisor 1 on duty 2Spanish 109,501.00$ 1.86 48,493.30$ 103 Program Director (Case Management Svcs.)English 30,952.00$ 0.35 10,833.20$ 104 Secretary Spanish 13,443.00$ 0.20 2,688.60$ 105 Cook English 16,260.00$ 0.28 4,552.80$ TOTAL SALARIES Total FTEs 2.69 66,567.90$ PAYROLL TAXES 151 OASDI 931.95$ 152 Medicare/FICA 4,160.49$ 153 SUI 1,695.79$ 154 PERS -$ 155 STRS 156 Payroll Liability TOTAL PAYROLL TAXES 6,788.23$ BENEFITS 201 Medical/Health Insurance 5,465.44$ 202 Retirement 721.04$ TOTAL BENEFITS 6,186.48$ TOTAL SALARIES, TAX & BENEFITS 79,542.61$ INSURANCE 251 Worker's Compensation 2,343.00$ 252 Liability Insurance 5,665.00$ TOTAL INSURANCE 8,008.00$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet)1,123.00$ TOTAL COMMUNICATIONS 1,123.00$ OFFICE SUPPLIES 351 Office Supplies 1,540.99$ 352 Program Supplies 1,763.23$ 353 Printing 21.06$ TOTAL OFFICE SUPPLIES 3,325.28$ EQUIPMENT 401 Equipment Maintenance 505.40$ 402 Expendable Equipment 3,158.10$ 403 Equipment Rent/Lease 505.40$ TOTAL EQUIPMENT 4,168.90$ FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security 5,079.78$ 453 Utilities 27,000.00$ TOTAL FACILITIES 32,079.78$ TRAVEL COSTS 501 Staff Mileage and Per Diem 147.81$ TOTAL TRAVEL 147.81$ TOTAL OPERATIONAL 40,844.77$ DIRECT CLIENT SERVICES 551 Client Personal Needs 4,300.00$ Food 19,000.00$ Household Supplies 6,300.00$ Client Transportation 615.00$ Client Incentive/Activities 900.00$ TOTAL DIRECT CLIENT SERVICES 31,115.00$ FINANCIAL SERVICES EXPENSES 651 Administrative Costs c pe cap. Additonal adminstrative costs for contract oversight will be used as In-Kind match 5,600.00$ 652 Audit 157.94$ TOTAL FINANCIAL SERVICES 5,757.94$ OTHER SERVICES 701 Indirect Costs 702 Other (specify) Recruitment, Employee Training and Incentive 331.68$ TOTAL OTHER SERVICES 331.68$ Salaries, Taxes & Benefits 79,542.61$ Insurance 8,008.00$ Operational 40,844.77$ Direct Client Services 31,115.00$ Financial Services 5,757.94$ Other Services 331.68$ TOTAL EXPENSES 165,600.00$ JULY 1, 2017 - JUNE 30, 2018 Cost Proposal Exhibit B-2 Page 2 of 8 PERSONNEL WAGES Position (Title)FTE 101 Resident Client Supervisor 1.86 48,493.30$ 102 Case Manager/Job Developer 0.00 -$ 103 Program Director 0.35 10,833.20$ 104 Secretary 0.20 2,688.60$ 105 Cook 0.28 4,552.80$ PAYROLL TAX % 151 OASDI 1.40%931.95$ 152 Medicare & FICA 6.25%4,160.49$ 153 SUI 2.55%1,695.79$ 154 PERS -$ 155 STRS156Payroll Liability None. BENEFITS % 201 Medical/Health Insurance 8.21%5,465.44$ 202 Retirement 1.08%721.04$ INSURANCE % 251 Worker's Compensation 3.52%2,343.00$ 252 Liability Insurance 8.51%5,665.00$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet) OFFICE SUPPLIES351Office Supplies 352 Program Supplies353Printing EQUIPMENT 401 Equipment Maintenance 402 Expendable Equipment 403 Equipment Rent/Lease FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security Utilities TRAVEL COSTS 501 Staff Mileage and Per Diem Costs for staff incidential travel during course of program operation DIRECT CLIENT SERVICES 551 Client Personal Needs Hygiene products, undergarments for those entering without these items 552 Food Three meals a day for 15 residents x 365 days per year 553 Household Supplies cleaning supplies, cooking utensils for general operations 554 Client Transportation Costs for transporting clients to and from appointments related to housing 555 Client Incentive and Activities FINANCIAL SERVICES EXPENSES 651 Administrative Costs 652 Audit OTHER SERVICES 701 Indirect Costs 702 Other - Recruitment, Employee Training and Incentive JULY 1, 2017 - JUNE 30, 2018 Budget Justification/Narrative Please describe and justify in detail each line item requested in Cost Proposal and include the description and justification for each. Please ensure each line item that is included in the Cost Proposal is identified, described and justified below. Describe functions and duties in detail. The program will provide no less than 1 awake staff 24 hrs/day. Describe benefits. The Program Director provides case management and linkage in addition to general oversight of operations and staff conduct. Clerical support needed to ensure required record keeping and other reporting duties are completed. The Cook will be on duty to the extent necessary to ensure meals are prepared and adequate supplies are on hand. Describe taxes and calculations. Mandatory Employer paid Disability based on wages paid. Mandatory Employer paid Medi-care contribution based on wages paid Mandatory Employer paid Unemployment Insurnace based on wages paid.Not offered. Not offered. Describe what each line item includes in detail and why needed. Health Insurance is available to Full Time employees and required under the ACA. Retirement is available to all Turning Point employees, regardless of employment status. Describe insurance. Mandatory Insurance for Employee Injury. Required General Liability Insurance Premium Describe what each line item includes in detail and why needed. Telephone service and internet connection Describe what each line item includes in detail and why needed.Includes office supplies for maintaining records, preparing reports, and Supplies that are use in direct relation to client participation in program.Printing of letterhead, business cards and/or brochures Capped at $6,704 for the period. Remaining $13,783 of Administrative costs will be used as in-kind match for program operation. Maintenance and repair of both household and office equipment Matresses, bedding, linens and other needed furniture Commercial Laundry equipment Describe what each line item includes in detail and why needed. This building is owned by Turning Point and the fair market value will be used as match. Needed maintenance and security/alarm services Gas and electric services for the facility Describe what each line item includes in detail and why needed. Describe what each line item includes in detail and why needed. Costs related to social events i.e. BBQ, movies, street faires to assist in acclimation to proper social behavior. Please specify and describe type of audit expenses. Annual independent financial audit. Describe what each line item includes in detail and why needed. Costs associated with recruitment and retention for consistent staffing specially trained to work with the targeted population. Exhibit B-2 Page 3 of 8 PERSONNEL TITLE/DESCRIPTION Indicate if Bilingual and what language Wage/Salary FTE 12 Months 101 Residential Client Supervisor 1 on du Spanish 22,893.66$ 1.68 22,893.66$ 102 Case Manager English 8,657.96$ 0.40 8,657.96$ 103 Program Director English 9,431.20$ 0.28 9,431.20$ 104 Secretary English 3,451.97$ 0.20 3,451.97$ 105 Cook TBD 3,767.91$ 0.28 3,767.91$ TOTAL SALARIES Total FTEs 2.84 48,202.70$ PAYROLL TAXES 151 OASDI 674.84$ 152 Medicare/FICA 3,012.67$ 153 SUI 1,695.79$ 154 PERS -$ 155 STRS 156 Payroll Liability TOTAL PAYROLL TAXES 5,383.30$ BENEFITS 201 Medical/Health Insurance 5,465.44$ 202 Retirement 721.04$ TOTAL BENEFITS 6,186.48$ TOTAL SALARIES, TAX & BENEFITS 59,772.48$ INSURANCE 251 Worker's Compensation 343.70$ 252 Liability Insurance 665.97$ TOTAL INSURANCE 1,009.67$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet)842.34$ TOTAL COMMUNICATIONS 842.34$ OFFICE SUPPLIES 351 Office Supplies 1,540.99$ 352 Program Supplies 1,763.23$ 353 Printing 21.06$ TOTAL OFFICE SUPPLIES 3,325.28$ EQUIPMENT 401 Equipment Maintenance 505.40$ 402 Expendable Equipment 3,158.10$ 403 Equipment Rent/Lease 505.40$ TOTAL EQUIPMENT 4,168.90$ FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security 5,071.01$ 453 Utilities 4,527.57$ TOTAL FACILITIES 9,598.58$ TRAVEL COSTS 501 Staff Mileage and Per Diem 147.81$ TOTAL TRAVEL 147.81$ TOTAL OPERATIONAL 18,082.91$ DIRECT CLIENT SERVICES 551 Client Personal Needs 8,306.07$ Food 9,559.87$ Household Supplies 1,263.51$ Client Transportation 915.88$ Client Incentive/Activities 600.00$ TOTAL DIRECT CLIENT SERVICES 20,645.33$ FINANCIAL SERVICES EXPENSES 651 Administrative Costs c pe cap. Additonal adminstrative costs for contract oversight will be used as In-Kind match 6,704.00$ 652 Audit 157.94$ TOTAL FINANCIAL SERVICES 6,861.94$ OTHER SERVICES 701 Indirect Costs 702 Other (specify) Recruitment, Employee Training and Incentive 331.68$ TOTAL OTHER SERVICES 331.68$ Salaries, Taxes & Benefits 59,772.48$ Insurance 1,009.67$ Operational 18,082.91$ Direct Client Services 20,645.33$ Financial Services 6,861.94$ Other Services 331.68$ TOTAL EXPENSES 106,704.00$ JULY 1, 2016-JUNE 30, 2017 Cost Proposal Exhibit B-2 Page 4 of 8 PERSONNEL WAGES Position (Title)FTE 101 Resident Client Supervisor 1.68 13,627.18$ 102 Case Manager/Job Developer 0.40 21,644.90$ 103 Program Director 0.28 33,682.85$ 104 Secretary 0.20 17,259.85$ 105 Cook 0.28 13,456.83$ PAYROLL TAX % 151 OASDI 0.68%674.84$ 152 Medicare & FICA 3.02%3,012.67$ 153 SUI 1.70%1,695.79$ 154 PERS -$ 155 STRS156Payroll Liability None. BENEFITS % 201 Medical/Health Insurance 5.48%5,465.44$ 202 Retirement 0.72%721.04$ INSURANCE % 251 Worker's Compensation 0.34%343.70$ 252 Liability Insurance 0.67%665.97$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet) OFFICE SUPPLIES351Office Supplies 352 Program Supplies353Printing EQUIPMENT 401 Equipment Maintenance 402 Expendable Equipment 403 Equipment Rent/Lease FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security Utilities TRAVEL COSTS 501 Staff Mileage and Per Diem Costs for staff incidential travel during course of program operation DIRECT CLIENT SERVICES 551 Client Personal Needs Hygiene products, undergarments for those entering without these items 552 Food Three meals a day for 15 residents x 365 days per year 553 Household Supplies cleaning supplies, cooking utensils for general operations 554 Client Transportation Costs for transporting clients to and from appointments related to housing 555 Client Incentive and Activities FINANCIAL SERVICES EXPENSES 651 Administrative Costs 652 Audit OTHER SERVICES 701 Indirect Costs 702 Other - Recruitment, Employee Training and Incentive The Case Manager will provide linkage services to housing and other support services. JULY 1, 2016-JUNE 30, 2017 Budget Justification/Narrative Please describe and justify in detail each line item requested in Cost Proposal and include the description and justification for each. Please ensure each line item that is included in the Cost Proposal is identified, described and justified below. Describe functions and duties in detail. The program will provide no less than 1 awake staff 24 hrs/day. Describe benefits. The Program Director provides general oversight of operations and staff conduct. Clerical support needed to ensure required record keeping and other reporting duties are completed. The Cook will be on duty to the extent necessary to ensure meals are prepared and adequate supplies are on hand. Describe taxes and calculations. Mandatory Employer paid Disability based on wages paid. Mandatory Employer paid Medi-care contribution based on wages paid Mandatory Employer paid Unemployment Insurnace based on wages paid.Not offered. Not offered. Describe what each line item includes in detail and why needed. Health Insurance is available to Full Time employees and required under the ACA. Retirement is available to all Turning Point employees, regardless of employment status. Describe insurance. Mandatory Insurance for Employee Injury. Required General Liability Insurance Premium Describe what each line item includes in detail and why needed. Telephone service and internet connection Describe what each line item includes in detail and why needed.Includes office supplies for maintaining records, preparing reports, and Supplies that are use in direct relation to client participation in program.Printing of letterhead, business cards and/or brochures Capped at $6,704 for the period. Remaining $13,783 of Administrative costs will be used as in-kind match for program operation. Maintenance and repair of both household and office equipment Matresses, bedding, linens and other needed furniture Commercial Laundry equipment Describe what each line item includes in detail and why needed. This building is owned by Turning Point and the fair market value will be used as match. Needed maintenance and security/alarm services Gas and electric services for the facility Describe what each line item includes in detail and why needed. Describe what each line item includes in detail and why needed. Costs related to social events i.e. BBQ, movies, street faires to assist in acclimation to proper social behavior. Please specify and describe type of audit expenses. Annual independent financial audit. Describe what each line item includes in detail and why needed. Costs associated with recruitment and retention for consistent staffing specially trained to work with the targeted population. Exhibit B-2 Page 5 of 8 PERSONNEL TITLE/DESCRIPTION Indicate if Bilingual and what language Wage/Salary FTE 12 Months 101 Residential Client Supervisor 1 on du Spanish 13,627.18$ 1.68 22,893.66$ 102 Case Manager English 21,644.90$ 0.40 8,657.96$ 103 Program Director English 33,682.85$ 0.28 9,431.20$ 104 Secretary English 17,259.85$ 0.20 3,451.97$ 105 Cook TBD 13,456.83$ 0.28 3,767.91$ TOTAL SALARIES Total FTEs 2.84 48,202.70$ PAYROLL TAXES 151 OASDI 674.84$ 152 Medicare/FICA 3,012.67$ 153 SUI 1,695.79$ 154 PERS -$ 155 STRS 156 Payroll Liability TOTAL PAYROLL TAXES 5,383.30$ BENEFITS 201 Medical/Health Insurance 5,465.44$ 202 Retirement 721.04$ TOTAL BENEFITS 6,186.48$ TOTAL SALARIES, TAX & BENEFITS 59,772.48$ INSURANCE 251 Worker's Compensation 343.70$ 252 Liability Insurance 665.97$ TOTAL INSURANCE 1,009.67$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet)842.34$ TOTAL COMMUNICATIONS 842.34$ OFFICE SUPPLIES 351 Office Supplies 1,540.99$ 352 Program Supplies 1,763.23$ 353 Printing 21.06$ TOTAL OFFICE SUPPLIES 3,325.28$ EQUIPMENT 401 Equipment Maintenance 505.40$ 402 Expendable Equipment 3,158.10$ 403 Equipment Rent/Lease 505.40$ 404 Furnishings and Appliances 40,000.00$ TOTAL EQUIPMENT 44,168.90$ FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security 9,071.01$ 453 Utilities 4,527.57$ TOTAL FACILITIES 13,598.58$ TRAVEL COSTS 501 Staff Mileage and Per Diem 147.81$ TOTAL TRAVEL 147.81$ TOTAL OPERATIONAL 62,082.91$ DIRECT CLIENT SERVICES 551 Client Personal Needs 8,306.07$ Food 9,559.87$ Household Supplies 1,263.51$ Client Transportation 915.88$ Client Incentive/Activities 600.00$ TOTAL DIRECT CLIENT SERVICES 20,645.33$ FINANCIAL SERVICES EXPENSES 651 Administrative Costs c pe cap. Additonal adminstrative costs for contract oversight will be used as In-Kind match 6,704.00$ 652 Audit 157.94$ TOTAL FINANCIAL SERVICES 6,861.94$ OTHER SERVICES 701 Indirect Costs 702 Other (specify) Recruitment, Employee Training and Incentive 331.68$ TOTAL OTHER SERVICES 331.68$ Salaries, Taxes & Benefits 59,772.48$ Insurance 1,009.67$ Operational 62,082.91$ Direct Client Services 20,645.33$ Financial Services 6,861.94$ Other Services 331.68$ TOTAL EXPENSES 150,704.00$ JULY 1, 2015 - JUNE 30, 2016 Cost Proposal Exhibit B-2 Page 6 of 8 PERSONNEL WAGES Position (Title)FTE 101 Resident Client Supervisor 1.68 13,627.18$ 102 Case Manager/Job Developer 0.40 21,644.90$ 103 Program Director 0.28 33,682.85$ 104 Secretary 0.20 17,259.85$ 105 Cook 0.28 13,456.83$ PAYROLL TAX % 151 OASDI 0.68%674.84$ 152 Medicare & FICA 3.02%3,012.67$ 153 SUI 1.70%1,695.79$ 154 PERS -$ 155 STRS156Payroll Liability None. BENEFITS % 201 Medical/Health Insurance 5.48%5,465.44$ 202 Retirement 0.72%721.04$ INSURANCE % 251 Worker's Compensation 0.34%343.70$ 252 Liability Insurance 0.67%665.97$ COMMUNICATIONS301Tele-Communications (phones, fax, internet) OFFICE SUPPLIES351Office Supplies352Program Supplies353Printing EQUIPMENT 401 Equipment Maintenance 402 Expendable Equipment 403 Equipment Rent/Lease FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security Utilities TRAVEL COSTS 501 Staff Mileage and Per Diem Costs for staff incidential travel during course of program operation DIRECT CLIENT SERVICES 551 Client Personal Needs Hygiene products, undergarments for those entering without these items 552 Food Three meals a day for 15 residents x 365 days per year 553 Household Supplies cleaning supplies, cooking utensils for general operations 554 Client Transportation Costs for transporting clients to and from appointments related to housing 555 Client Incentive and Activities FINANCIAL SERVICES EXPENSES 651 Administrative Costs 652 Audit OTHER SERVICES 701 Indirect Costs 702 Other - Recruitment, Employee Training and Incentive Annual independent financial audit. Describe what each line item includes in detail and why needed. Costs associated with recruitment and retention for consistent staffing specially trained to work with the targeted population. Capped at $6,704 for the period. Remaining $13,783 of Administrative costs will be used as in-kind match for program Maintenance and repair of both household and office equipment Matresses, bedding, linens and other needed furniture Commercial Laundry equipment Describe what each line item includes in detail and why needed. This building is owned by Turning Point and the fair market value will be used as match. Needed maintenance and security/alarm services Gas and electric services for the facility Describe what each line item includes in detail and why needed. Describe what each line item includes in detail and why needed. Costs related to social events i.e. BBQ, movies, street faires to assist in acclimation to proper social behavior. Please specify and describe type of audit expenses. Describe what each line item includes in detail and why needed. Health Insurance is available to Full Time employees and required under the ACA. Retirement is available to all Turning Point employees, regardless of employment status. Describe insurance.Mandatory Insurance for Employee Injury. Required General Liability Insurance Premium Describe what each line item includes in detail and why needed.Telephone service and internet connection Describe what each line item includes in detail and why needed.Includes office supplies for maintaining records, preparing reports, and Supplies that are use in direct relation to client participation in Printing of letterhead, business cards and/or brochures Describe benefits. The Program Director provides general oversight of operations and staff conduct. Clerical support needed to ensure required record keeping and other reporting duties are completed. The Cook will be on duty to the extent necessary to ensure meals are prepared and adequate supplies are on hand. Describe taxes and calculations. Mandatory Employer paid Disability based on wages paid. Mandatory Employer paid Medi-care contribution based on wages Mandatory Employer paid Unemployment Insurnace based on wages paid. Not offered.Not offered. The Case Manager will provide linkage services to housing and other support services. JULY 1, 2015 - JUNE 30, 2016 Budget Justification/Narrative Please describe and justify in detail each line item requested in Cost Proposal and include the description and justification for each. Please ensure each line item that is included in the Cost Proposal is identified, described and justified below. Describe functions and duties in detail. The program will provide no less than 1 awake staff 24 hrs/day. Exhibit B-2 Page 7 of 8 PERSONNEL TITLE/DESCRIPTION Indicate if Bilingual and what language Wage/Salary FTE 5 Months 101 Residential Client Supervisor 1 on du Spanish 33,418.22$ 1.68 10,287.10$ 102 Case Manager English 12,267.24$ 0.40 3,776.21$ 103 Program Director English 13,185.80$ 0.28 4,058.97$ 104 Secretary English 4,609.51$ 0.20 1,418.94$ 105 Cook TBD 5,440.84$ 0.28 1,674.85$ TOTAL SALARIES Total FTEs 2.84 21,216.07$ PAYROLL TAXES 151 OASDI 297.02$ 152 Medicare/FICA 1,326.00$ 153 SUI 783.94$ 154 PERS -$ 155 STRS 156 Payroll Liability TOTAL PAYROLL TAXES 2,406.97$ BENEFITS 201 Medical/Health Insurance 2,526.28$ 202 Retirement 318.18$ TOTAL BENEFITS 2,844.46$ TOTAL SALARIES, TAX & BENEFITS 26,467.50$ INSURANCE 251 Worker's Compensation 151.66$ 252 Liability Insurance 408.87$ TOTAL INSURANCE 560.53$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet)389.40$ TOTAL COMMUNICATIONS 389.40$ OFFICE SUPPLIES 351 Office Supplies 301.29$ 352 Program Supplies 121.69$ 353 Printing 9.73$ TOTAL OFFICE SUPPLIES 432.71$ EQUIPMENT 401 Equipment Maintenance 233.64$ 402 Expendable Equipment 2,307.19$ 403 Equipment Rent/Lease 233.64$ TOTAL EQUIPMENT 2,774.47$ FACILITIES 451 Office Space Rent/Lease/Depreciation -$ 452 Building Maintenance & Security 965.71$ 453 Utilities 2,803.67$ TOTAL FACILITIES 3,769.38$ TRAVEL COSTS 501 Staff Mileage and Per Diem 68.14$ TOTAL TRAVEL 68.14$ TOTAL OPERATIONAL 7,434.10$ DIRECT CLIENT SERVICES 551 Client Personal Needs 9,508.13$ Food 3,971.87$ Household Supplies 1,080.58$ Client Transportation 146.09$ Client Incentive/Activities 600.00$ TOTAL DIRECT CLIENT SERVICES 15,306.67$ FINANCIAL SERVICES EXPENSES 651 Administrative Costs c pe cap. Additonal adminstrative costs for contract oversight will be used as In-Kind match 3,352.00$ 652 Audit 73.01$ TOTAL FINANCIAL SERVICES 3,425.01$ OTHER SERVICES 701 Indirect Costs 702 Other (specify) Recruitment, Employee Training and Incentive 158.19$ TOTAL OTHER SERVICES 158.19$ Salaries, Taxes & Benefits 26,467.50$ Insurance 560.53$ Operational 7,434.10$ Direct Client Services 15,306.67$ Financial Services 3,425.01$ Other Services 158.19$ TOTAL EXPENSES 53,352.00$ FEB 10, 2015 - JUNE 30, 2015 Cost Proposal Exhibit B-2 Page 8 of 8 PERSONNEL WAGES Position (Title)FTE 101 Resident Client Supervisor 1.68 6,123.28$ 102 Case Manager/Job Developer 0.40 9,440.51$ 103 Program Director 0.28 14,496.32$ 104 Secretary 0.20 7,094.70$ 105 Cook 0.28 5,981.60$ PAYROLL TAX % 151 OASDI 0.69%297.02$ 152 Medicare & FICA 3.07%1,326.00$ 153 SUI 1.82%783.94$ 154 PERS 155 STRS 156 Payroll Liability None. BENEFITS % 201 Medical/Health Insurance 5.86%2,526.28$ 202 Retirement 0.74%318.18$ INSURANCE % 251 Worker's Compensation 0.35%151.66$ 252 Liability Insurance 0.95%408.87$ COMMUNICATIONS 301 Tele-Communications (phones, fax, internet) OFFICE SUPPLIES 351 Office Supplies 352 Program Supplies 353 Printing EQUIPMENT 401 Equipment Maintenance 402 Expendable Equipment 403 Equipment Rent/Lease FACILITIES 451 Office Space Rent/Lease/Depreciation 452 Building Maintenance & Security Utilities TRAVEL COSTS 501 Staff Mileage and Per Diem Costs for staff incidential travel during course of program operation DIRECT CLIENT SERVICES 551 Client Personal Needs Hygiene products, undergarments for those entering without these items 552 Food Three meals a day for 15 residents x 365 days per year 553 Household Supplies cleaning supplies, cooking utensils for general operations 554 Client Transportation Costs for transporting clients to and from appointments related to housing 555 Client Incentive and Activities FINANCIAL SERVICES EXPENSES 651 Administrative Costs 652 Audit OTHER SERVICES 701 Indirect Costs 702 Other - Recruitment, Employee Training and Incentive Describe what each line item includes in detail and why This building is owned by Turning Point and the fair market value will be used as match. Describe what each line item includes in detail and why Costs associated with recruitment and retention for consistent staffing specially trained to work with the targeted population. Costs related to social events i.e. BBQ, movies, street faires to assist in acclimation to proper social behavior. Capped at $6,704 for the period. Remaining $13,783 of Administrative costs will be used as in-kind match for program Annual independent financial audit. Describe what each line item includes in detail and why Gas and electric services for the facility Please specify and describe type of audit expenses. Describe what each line item includes in detail and why Needed maintenance and security/alarm services Describe what each line item includes in detail and why Health Insurance is available to Full Time employees and required under the ACA. Retirement is available to all Turning Point employees, regardless of employment status. Describe insurance. Mandatory Insurance for Employee Injury. Required General Liability Insurance Premium Supplies that are use in direct relation to client participation in Matresses, bedding, linens and other needed furniture Commercial Laundry equipment Telephone service and internet connection Describe what each line item includes in detail and why Includes office supplies for maintaining records, preparing Printing of letterhead, business cards and/or brochures Describe what each line item includes in detail and why Maintenance and repair of both household and office equipment Describe benefits. The Program Director provides general oversight of operations and staff conduct. The Cook will be on duty to the extent necessary to ensure meals are prepared and adequate supplis are on hand. Describe taxes and calculations. Mandatory Employer paid Disability based on wages paid. Mandatory Employer paid Medi-care contribution based on Mandatory Employer paid Unemployment Insurnace based on wages paid. Not offered. Not offered. Clerical support needed to ensure required record keeping and other reporting duties are completed. The Case Manager will provide linkage services to housing and other support services. FEB 10, 2015 - JUNE 30, 2015 Budget Justification/Narrative Please describe and justify in detail each line item requested in Cost Proposal and include the description and justification for each. Please ensure each line item that is included in the Cost Proposal is identified, described and justified below. Describe functions and duties in detail. The program will provide no less than 1 awake staff 24 hrs/day. Exhibit D-2 Page 1 of 2 1 2 3 4 5 6 7 8 https://www.huduser.gov/portal/datasets/il/il16/index.html $38,900.00 * The FY 2014 Consolidated Appropriations Act changed the definition of extremely low-income to be the greater of 30/50ths (60 percent) of the Section 8 very low-income limit or the poverty guideline as established by the Department of Health and Human Services (HHS), provided that this amount is not greater than the Section 8 50% very low-income limit. Consequently, the extremely low (30%) income limits may equal the very low (50%) income limits. ESG FY 2016 Income Limits Number of Persons in the FamilyFY 2016 Income Limit Category Fresno County 2016 Median Income level $49,500.00 Extremely Low (30%) Income Limits* $12,400.00 $16,020.00 $20,160.00 $24,300.00 $28,440.00 $32,580.00 $36,550.00 Exhibit D-2 Page 2 of 2 1 2 3 4 5 6 7 8 Date Published: August 2014 * The FY 2014 Consolidated Appropriations Act changed the definition of extremely low-income to be the greater of 30/50ths (60 percent) of the Section 8 very low-income limit or the poverty guideline as established by the Department of Health and Human Services (HHS), provided that this amount is not greater than the Section 8 50% very low-income limit. Consequently, the extremely low (30%) income limits may equal the very low (50%) income limits. ESG FY 2014 Income Limits Fresno County 2014 Median ll FY 2014 Income Limit Category Number of Persons in the Family $48,700.00 Extremely Low (30%) Income Limits $11,500.00 $13,150.00 $14,800.00 $16,400.00 $17,750.00 $19,050.00 $20,350.00 $21,650.00 Exhibit E-2 Page 1 of 2 ESG Certifications The Emergency Solutions Grant Program Recipient certifies that: Major rehabilitation/conversion – If an emergency shelter’s rehabilitation costs exceed 75 percent of the value of the building before rehabilitation, the CONTRACTOR will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of the value of the building after conversion, the CONTRACTOR will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed conversion. In all other cases where ESG funds are used for renovation, the CONTRACTOR will maintain the building as a shelter for homeless individuals and families for a minimum of 3 years after the date the building is first occupied by a homeless individual or family after the completed renovation. Essential Services and Operating Cost – In the case of assistance involving shelter operations or essential services related to street outreach or emergency shelter, the CONTRACTOR will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure, so long the CONTRACTOR serves the same type of persons (e.g., families with children, unaccompanied youth, disabled individuals, or victims of domestic violence) or persons in the same geographic area. Renovation – Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services – The CONTRACTOR will assist homeless individuals in obtaining permanent housing, appropriate supportive services (including medical and mental health treatment, victim services, counseling, supervision, and other services essential for achieving independent living), and other Federal, State, local and private assistance available for such individuals. Confidentiality – The CONTRACTOR has established and is implementing procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project, except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement – To the maximum extent practicable, the CONTRACTOR will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program in providing services assisted under the ESG program, and in providing services for occupants of facilities assisted under the program. Consolidated Plan – All activities the CONTRACTOR undertakes with assistance under ESG are consistent with the COUNTY’s consolidated plan.