HomeMy WebLinkAboutAgreement A-14-108-1 with Cultural Brokers, Inc..pdf
- 1 - COUNTY OF FRESNO
Fresno, CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AMENDMENT TO AGREEMENT
THIS AMENDMENT I, hereinafter referred to as Amendment, is made and entered into
this__________ day of __________________, 2017, by and between the COUNTY OF
FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
“COUNTY”, and CULTURAL BROKERS, INC., a Private Non-Profit Organization, whose
address is 1625 E. Shaw Avenue, #146, Fresno CA 93710, hereinafter referred to as
“CONTRACTOR”.
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY
Agreement No. A-14-108, effective April 1, 2014, hereinafter referred to as the “Agreement”; and
WHEREAS, the COUNTY engaged the CONTRACTOR for the purpose of providing
family advocacy and liaison services in Fresno County for families referred to and involved with
the Department of Social Services’ (DSS) Child Welfare System; and
WHEREAS, the parties desire to amend the Agreement regarding changes as stated below
and restate the Agreement in its entirety.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1. That the following text in the Agreement, Page One (1), beginning with Paragraph
One (1), Line Fifteen (15) with the word “1. SERVICES” and ending on Page One (1), Line
Twenty Five (25) with the word “Analyst.” be deleted and the following inserted in its place:
“1. SERVICES
A. CONTRACTOR shall be held responsible for all services as set forth in Revised
Exhibit A, Summary of Services, attached hereto and by this reference incorporated herein.
B. CONTRACTOR shall perform all services and fulfill all responsibilities as
identified in COUNTY's Request for Proposal (RFP) No. 962-5226 dated November 13, 2013 and
Addendum No. One (1) dated November 25, 2013, and CONTRACTOR's response to said RFP
dated December 13, 2013, all incorporated herein by reference and made part of this Agreement.
In the event of any inconsistency among these documents, the inconsistency shall be resolved by
giving precedence in the following order or priority: 1) to this Agreement, 2) the RFP, 3) the
- 2 - COUNTY OF FRESNO
Fresno, CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
response to the RFP. A copy of COUNTY's RFP No. 962-5226 shall be retained and made
available during the term of this Agreement by COUNTY's DSS Contract Analyst.”
2. That the following text in the Agreement, Page One (1), beginning with Paragraph
Two (2), Line Twenty six (26) with the word “2. TERM” and ending on Page Two (2), Line Four
(4) with the word “term.” be deleted and the following inserted in its place:
“2. TERM
This Agreement shall become effective on the 1st day of April, 2014 and shall
terminate on the 31st day of March 2018.
This Agreement may be extended for one (1) additional twelve (12) month period
upon written approval of both parties no later than thirty (30) days prior to the first day of the next
twelve (12) month extension period. The Director of the DSS or her or her designee is authorized
to execute such written approval on behalf of COUNTY based on CONTRACTOR’S satisfactory
performance.”
3. That the following text in the Agreement, Page Three (3), beginning with Paragraph
Four (4), Line One (1) with the word “4. COMPENSATION” and ending on Page Three (3), Line
Twenty six (26) with the word “Agreement” be deleted and the following inserted in its place:
“4. COMPENSATION
For actual services provided as identified in the terms and conditions of this
Agreement, including Revised Exhibit A, COUNTY agrees to pay CONTRACTOR and
CONTRACTOR agrees to receive compensation as identified in Revised Exhibit B, attached
hereto and by this reference incorporated herein. Mandated travel shall be reimbursed based on
actual expenditures and mileage reimbursement shall be at CONTRACTOR’s adopted rate per
mile, not to exceed the IRS published rate.
In no event shall actual services performed under this Agreement by
CONTRACTOR be in excess of Two Hundred Seventy Four Thousand Eight Hundred Six and
No/100 Dollars ($274,806.00) for the period of April 1, 2014 through March 31, 2015. For the
period of April 1, 2015 through March 31, 2016, in no event shall compensation for services
performed under this Agreement be in excess of Two Hundred Seventy Four Thousand Eight
- 3 - COUNTY OF FRESNO
Fresno, CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Hundred Six and No/100 Dollars ($274,806.00). For the period of April 1, 2016 through March
31, 2017, in no event shall compensation for services performed under this Agreement be in excess
of Two Hundred Seventy Four Thousand Eight Hundred Six and No/100 Dollars ($274,806.00).
For the period of April 1, 2017 through March 31, 2018, in no event shall compensation for
services performed under this Agreement be in excess of Two Hundred Ninety Six Thousand One
Hundred Six and No/100 Dollars ($296,106.00). For the period of April 1, 2018 through March
31, 2019, in no event shall compensation for services performed under this Agreement be in excess
of Three Hundred Forty Two Thousand Two Hundred Eighty Six and No/100 Dollars
($342,286.00). The cumulative total of this Agreement shall not be in excess of One Million Four
Hundred Sixty Two Thousand Eight Hundred Ten and No/100 Dollars ($1,462,810.00). Payments
by COUNTY shall be in arrears, for services provided during the preceding month, within forty-
five (45) days after receipt, verification and approval of CONTRACTOR’S invoices by COUNTY.
If CONTRACTOR should fail to comply with any provision of the Agreement, COUNTY shall be
relieved of its obligation for further compensation.
It is understood that all expenses incidental to CONTRACTOR performance of services
under this Agreement shall be borne by CONTRACTOR.”
Payments by COUNTY shall be in arrears, for services provided during the preceding
month, within forty-five (45) days after receipt, verification and approval of CONTRACTOR’s
invoices by COUNTY’s DSS. If CONTRACTOR should fail to comply with any provision of this
Agreement, COUNTY shall be relieved of its obligation for further compensation. All final claims
and/or any final budget modification requests shall be submitted by CONTRACTOR within sixty
(60) days following the final month of service for which payment is claimed. No action shall be
taken by COUNTY on claims submitted beyond the sixty (60) day closeout period. Any
compensation which is not expended by CONTRACTOR pursuant to the terms and conditions of
this Agreement shall automatically revert to COUNTY
To the extent permitted by State and Federal rules and regulations, advanced payment of up
to twenty percent (20%) of the compensation under this Agreement may be requested of COUNTY
by CONTRACTOR. Advance payments shall be limited to implementation costs for new and/or
- 4 - COUNTY OF FRESNO
Fresno, CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
expanded services only. Approval of an advanced payment is at the sole discretion of COUNTY’s
DSS Director of designee. If advanced payment occurs, the amount of the advanced payment shall
be deducted in equal installments from claims submitted for the final six (6) months of this
Agreement.”
4. That all references in the Agreement to “Exhibit A” shall be changed to read “Revised
Exhibit A” , which is attached hereto and incorporated herein by this reference.
5. That all references in the Agreement to “Exhibit B” shall be changed to read “Revised
Exhibit B” , which is attached hereto and incorporated herein by this reference.
6. COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend
Agreement No. A-14-108, and that upon execution of this Amendment, the original Agreement,
and this Amendment, shall together be considered the Agreement.
7. The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall
remain in full force and effect. This Amendment shall become effective upon execution on the day
first hereinabove written.
///
///
///
///
///
///
///
///
///
///
///
///
///
1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement
2 No. A-14-108 as of the day and year first herein above written.
3
4 ATTEST:
5 CONTRACTOR:
6
7
8
9
10
11
12
13
T'l p ' j-lt e: rq, ~ ,_.,,
Chairman of the Board, or
President, or any Vice President
14 Date:~:;()9-;,aoc:r
:: By 1'kJL Q_
17 Print Name: .Mt\U f-tr~&J
18 ./
Title: "".:J ~71:>-.~-r
19
20
21
Secretary (of Corporation), or,
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address:
2115 Kern Street, Suite 330
Fresno, CA 93 721
Phone No.: (559) 486-1477
COUNTY OF FRESNO
vl~.L By ______ ~-------------
Chair, Board of Supervisors
BERNICE E. SEIDEL, Clerk
Board of Supervisors
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
22
23
24
25
26
27
28
Contact: Margaret Jackson, Executive Director
-5-COUNTY OF FRESNO
Fresno.CA
Revised Exhibit A
Page 1 of 3
I. LEGAL NAME OF ORGANIZATION:
PROJECT TITLE:
AGENCY ADDRESS:
Cultural Brokers, Inc.
Family Advocacy and Liaison Services Program
2115 Kern Street, Suite 330, Fresno, CA 93721
CONTRACT PERIOD: April 1, 2014 - March 31, 2019
TOTAL BUDGET FOR THIS PROJECT BY INCOME SOURCE:
SOURCE FUNDING PERIOD AMOUNT
TOTAL
II. PROJECT DESCRIPTION:
The Family Advocacy and Liaison program provides culturally appropriate advocacy and liaison services for families referred t o and/or
involved with the Department of Social Services CWS system. Services include joint emergency response intervention, partic ipation in
Team Decision Making meetings, Permanency Teaming Meetings, Case Staffings, Family Group Conferences, Safety -Organized Practice
related activities, legal guardianship activities, Family Meetings, cultural bridging/brokering, family observation reporting, family assessment,
home visits, referrals to community resources, limited supervised parent/child visitation, court hearing attendance and support. Services are
intended to reduce/prevent conflict, improve communication, and increase the likelihood children will remain with the parent/caretaker.
Target populations are African-American and Native-American families with focus on 93706, 93727, and 93702 zip codes. Service goal is
580 unduplicated families annually.
SERVICE HOURS/DAYS: Monday-Friday, 8:00AM - 8:00PM
IV. PROJECT PERSONNEL
Listing of positions involved in project:
Title/Position Number of Positions
Executive Director/Clinical Supervisor
Program Manager
Percent of Time
on Project
63%
50%
Cultural Broker I (Stipend) 2
Cultural Broker II 2
Cultural Broker Il (legal guardianship 4/1/17-3/31/19) 1.5
Administrative Support Clerk/Office Manager
200%
200%
150%
50%
Services Support Clerk/Data Tech 38%
Countv of Fresno April 1, 2014 - March 31, 2015 $ 274,806
Countv of Fresno April 1, 2015 - March 31, 2016 $ 274,806
Countv of Fresno April 1, 2016 - March 31, 2017 $ 274,806
Countv of Fresno April 1, 2017 - March 31, 2018 $ 296,106
Countv of Fresno April 1, 2018 - March 31, 2019 $ 342,286
$ 1,462,810 I
Revised Exhibit A
Page 2 of 3
V. Long Term, Engagement, Short-Term & Intermediate Outcomes
A. Long-Term Outcome:
JOINT RESPONSE
Engagement Outcome:
To decrease the disproportionate number of African-American children entering
Fresno County's Child Welfare System.
70% of the families that receive a joint community response will be satisfied with the
services provided by the Family Advocate as evidenced by CBFA questionnaire.
Short-Term Outcome 1: 70% of the families will have increased knowledge and utilization of community resources
and will have identified circles of support as demonstrated by the FDM Matrix Tool.
Short-Term Outcome 2: 60% of the families receiving joint response intervention will not enter the Child Welfare
Services system (child placed in out of home care) within 14 days of joint response
intervention, as evidenced by pre-post survey and follow up contact.
Intermediate Outcome 1: 70% of African-American families involved in a joint response will not enter Child Welfare
Services System (out of home placement) during the six month period after joint response
closure, as evidenced by CBFA and DSS data.
B. Long-Term Outcome:
ONGOING RESPONSE
Engagement Outcome:
Short-Term Outcome 1:
To improve the likelihood of reunification of parents and children involved in the
CBFA program, by promoting safe, stable, permanent homes, nurtured by healthy
families and strong communities.
Of the families referred/accepted for FAP services, 70% of families will agree to accept
services and complete a Family Advocate service plan within 14 days of referral, as
measured by program data.
70% of the families will understand the safety and risk factors and the behavioral change
needed to reunify, as evidenced by CBFA program questionnaire.
Short-Term Outcome 2: Of the families receiving ongoing FAP services, 70% of families will successfully complete
their mutually developed and agreed upon Outcome Matrix Plan and their Family Advocate
service plan, as measured by program data.
Intermediate Outcome 1: 60% of families will show improved family functioning, family stability, safety and self
sufficiency by program discharge, as demonstrated by Family Advocate Service Plan
review and Follow up Contact Report.
Intermediate Outcome 2: 60% of the families receiving FAP ongoing services will successfully reunify with their
children within one year of program completion, as evidenced by follow up contact and/or
DSS program data.
C. FAMILY ENGAGEMENT Families receiving CBFA services will be satisfied with the services provided by the
CBFA
Short-Term Outcome 1:
Short-Term Outcome 2:
D. LEGAL GUARDIANSHIP
60% of families referred for ongoing CBFA services will accept services and complete a CBFA service
plan within 30 days of referral as evidenced by CBFA program data.
60% of families who have received 60-90 days of ongoing CBFA services will report
improved communication and trust with DSS staff.
70% families who receive legal guardianship services will successfully complete the guardianship process.
Revised Exhibit A
Page 3 of 3
Cultural Brokers, Inc.
Family Advocacy and Liaison Services Program
ADDITIONAL RESPONSIBILITIES
1. Contractor will provide the DSS with any and all reports as requested. Such reports may include, but not be limited to: a
monthly client roster, joint response report, family service plans, monthly client progress report, court reports, demographic
summary information, monthly activity reports, on-call Family Advocacy weekly schedule.
2. Contractor shall comply with mandated reporting laws, and ensure all staff is trained in mandated reporting. Contractor shall
report to the assigned Social Worker and/or Program Liaison, within 24 hours, any minor incident of abuse, neglect, or
endangerment by a parent, or any other act which places the child(ren) at risk of harm. Should a ma jor incident occur,
notification shall occur immediately (within 2 hours), and/or Contractor staff shall notify the police department and/or DSS
Careline, as appropriate.
3. Contractor shall provide written justification and receive DSS approval to continue ongoing response services to a family
beyond a 90 day period.
4. Contractor shall not assign cases to new Family Advocates until the following is received by the DSS:
a) verification staff has successfully completed the 42 hour training curriculum;
b) a copy of a signed Child Abuse Reporting Form;
c) a copy of staff resume;
d) a brief description of the hours worked, anticipated function in the program, and unique strengths and/or characteristics of
the staff person to serve specialized target population.
On an extenuating basis, the DSS may authorize the use of a Family Advocate prior to the completion of the 42 training
curriculum. Written documentation of this approval must be received by the Contractor from the DSS assigned Program
Manager.
A new Family Advocate is not precluded from accompanying another Family Advocate, i.e., "shadowing" prior to completion of
the training requirement, provided all other requirements are met
Revised Exhibit B
Account Total
0100 $205,375
0150 Payroll Taxes $19,071
0154 Payroll Other
0200 Benefits $0
0250 $8,010
General Liability $1,100
Workers Compensation
0300 $3,960
Internet, email, IT support @ 120/mo x 9 mo
0350 $3,520
Duplicating @ $25/mo x 9 mo
0400 $3,150
0450 $19,380
0500 $3,640
0550 $1,200
0600 Consultancy/Subcontracts $0
0650 $6,400
0660 Training $0
0700 $0
$274,806Budget Total
Program Supplies
Fiscal & Audits
Indirect expenses @11.1417% of Direct Expenses
Facilities
Phone @ $95/mo x 9 mo
Office Expense
April 1, 2014 - March 31, 2017
Indirect Costs
Office Supplies @ $25 / mo x 9 mo
Equipment
Rent and Utilities - 147 sq. ft. @ $1.34/mo x 9 mo
Travel Costs
Salaries
Health, Dental, Vision, Life, Disability, & Retirement
Insurance
Communications
BUDGET EXPENSE CATEGORY DESCRIPTIONS
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account
Number Expense Category Descriptions
Page 1 of 5
Revised Exhibit B
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $223,628
Payroll Taxes 0150 $21,098
Benefits 0200
Subtotal……..$244,726
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 9,110$
Communications 0300 3,960$
Office Expense 0350 3,520$
Equipment 0400 3,150$
Facilities 0450 19,380$
Travel Costs 0500 4,630$
Program Supplies 0550 1,200$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 6,430$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..51,380$
TOTAL (Salaries/Benefits & Services/Supplies)$296,106
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1, 2017 - March 31, 2018
BUDGET SUMMARY - FY 17-18 (4/1/17 - 3/31/18)
Page 2 of 5
Revised Exhibit B
Account Total
0100 $223,628
0150 Payroll Taxes $20,594
0154 Payroll Other $504
0200 Benefits $0
0250 $8,010
General Liability $1,100
Workers Compensation
0300 $3,960
Internet, email, IT support @ 120/mo x 9 mo
0350 $3,120
Duplicating @ $25/mo x 9 mo
0400 $22,930
0450 $0
0500 $4,630
0550 $1,200
0600 Consultancy/Subcontracts $0
0650 $6,430
0660 Training $0
0700 $0
$296,106
Office Expense
Indirect expenses @11.1417% of Direct Expenses
Indirect Costs
Office Supplies @ $25 / mo x 9 mo
Travel Costs
Communications
Health, Dental, Vision, Life, Disability, & Retirement
April 1, 2017 - March 31, 2018
Salaries
NAME OF PROJECT:
Insurance
Account
Number Expense Category Descriptions
Fiscal & Audits
Budget Total
Program Supplies
BUDGET EXPENSE CATEGORY DESCRIPTIONS
Cultural Brokers, Inc.
Family Advocacy and Liaison Services
NAME OF ORGANIZATION:
Phone @ $95/mo x 9 mo
Equipment
Facilities
Rent and Utilities - 147 sq. ft. @ $1.34/mo x 9 mo
Page 3 of 5
Revised Exhibit B
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $261,537
Payroll Taxes 0150 $25,309
Benefits 0200
Subtotal……..$286,846
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 9,110$
Communications 0300 3,960$
Office Expense 0350 4,520$
Equipment 0400 3,150$
Facilities 0450 19,380$
Travel Costs 0500 7,600$
Program Supplies 0550 1,200$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 6,520$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..55,440$
TOTAL (Salaries/Benefits & Services/Supplies)$342,286
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1, 2018- March 31, 2019
BUDGET SUMMARY - FY 18-19 (4/1/18 - 3/31/19)
Page 4 of 5
Revised Exhibit B
Account Total
0100 $261,537
0150 Payroll Taxes $24,805
0154 Payroll Other $504
0200 Benefits $0
0250 $8,010
General Liability $1,100
Workers Compensation
0300 $3,960
Internet, email, IT support @ 120/mo x 9 mo
0350 $4,520
Duplicating @ $25/mo x 9 mo
0400 $3,150
0450 $19,380
0500 $7,600
0550 $1,200
0600 Consultancy/Subcontracts $0
0650 $6,520
0660 Training $0
0700 $0
$342,286
Equipment
Staff Mileage @ 30 miles/mo x .56/mile x 9 mo
Facilities
Rent and Utilities - 147 sq. ft. @ $1.34/mo x 9 mo
BUDGET EXPENSE CATEGORY DESCRIPTIONS
Cultural Brokers, Inc.
Family Advocacy and Liaison Services
NAME OF ORGANIZATION:
Phone @ $95/mo x 9 mo
Fiscal & Audits
Budget Total
Program Supplies
Communications
Health, Dental, Vision, Life, Disability, & Retirement
April 1, 2018 - March 31, 2019
Salaries
NAME OF PROJECT:
Insurance
Account
Number Expense Category Descriptions
Office Expense
Indirect expenses @11.1417% of Direct Expenses
Indirect Costs
Office Supplies @ $25 / mo x 9 mo
Travel Costs
Page 5 of 5