HomeMy WebLinkAboutAgreement A-15-072-2 with Housing Authority.pdf
COUNTY OF FRESNO
Fresno, CA
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AMENDMENT II TO AGREEMENT
THIS AMENDMENT, hereinafter referred to as Amendment II, is made and entered into
this__________ day of __________________, 2017, by and between the COUNTY OF FRESNO, a
Political Subdivision of the State of California, hereinafter referred to as “COUNTY,” and HOUSING
AUTHORITY OF THE COUNTY OF FRESNO, a Public Body, Corporate and Political whose
address is 1331 Fulton Mall, Fresno, CA 93721, hereinafter referred to as “CONTRACTOR.”
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. A-15-072, effective February 24, 2015, as amended by COUNTY’s Amendment I, effective July
1, 2015, hereinafter referred to collectively as Agreement No. A-15-072, for California Work
Opportunity and Responsibility to Kids (CalWORKs) Housing Support Program (HSP), authorized by
Senate Bill (SB) 855 (Chapter 29, Statutes of 2014); and
WHEREAS, the parties desire to amend Agreement No. A-15-072 regarding changes as stated
below.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1. That all references in Agreement No. A-15-072 to the “Fresno Housing Authority” shall
be changed to read “Housing Authority of the County of Fresno”.
2. That Agreement No. A-15-072, Section Two (2), Page One (1), beginning with Line
Twenty-Two (22), with the number “2,” and ending on Line Twenty-Five (25) with the word “forth,”
be deleted and the following inserted in its place:
“2. TERM
This Agreement shall become effective on the 24th day of February, 2015 and shall
terminate on the 30th day of June, 2018. This Agreement may be extended for one (1) subsequent
twelve (12) month period upon the written approval of both parties no later than thirty (30) days prior
to June 30, 2018. The DSS Director, or designee, is authorized to execute such written approval on
behalf of COUNTY based on CONTRACTOR’s satisfactory performance.”
3. That Agreement No. A-15-072, Section Four (4), Page Three (3), beginning with Line
Five (5), with the word “In” and ending on Line Twelve (12) with the word “CONTRACTOR,” be
COUNTY OF FRESNO
Fresno, CA
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deleted and the following inserted in its place:
“In no event shall the cumulative total of this Agreement exceed Three Million, Nine
Hundred Thirty-Seven Thousand, Six Hundred Eighteen and No/100 Dollars ($3,937,618.00). For the
period of February 24, 2015 to June 30, 2015, in no event shall services performed under this
Agreement be in excess of Seven Hundred Eighty-Five Thousand, Seven Hundred Twenty-Five and
No/100 Dollars ($785,725.00). For the period of July 1, 2015 to June 30, 2016, in no event shall
services performed under this Agreement be in excess of Eight Hundred Seventy-One Thousand, Eight
Hundred Ninety-Three and No/100 Dollars ($871,893.00). For the period of July 1, 2016 to June 30,
2017, in no event shall services performed under this Agreement be in excess of Eight Hundred Forty
Thousand and No/100 Dollars ($840,000.00). For the period of July 1, 2017 to June 30, 2018, in no
event shall services performed under this Agreement be in excess of Seven Hundred Thirty Thousand
and No/100 Dollars ($730,000.00). For the period of July 1, 2018 to June 30, 2019, in no event shall
services performed under this Agreement be in excess of Seven Hundred Ten Thousand and No/100
Dollars ($710,000.00). It is understood that all expenses incidental to CONTRACTOR’s performance
of services under this Agreement shall be borne by CONTRACTOR.”
4. That Agreement No. A-15-072, Section Twenty-Eight (28), Page Fourteen (14),
beginning with Line Twenty-Three (23), with the number “28” and ending on Page Fifteen, Line Ten
(10) with the word “Collector,” be deleted and the following inserted in its place:
“28. SINGLE AUDIT CLAUSE
A. If CONTRACTOR expends Seven Hundred Fifty Thousand Dollars
($750,000.00) or more in Federal and Federal flow-through monies, CONTRACTOR agrees to
conduct an annual audit in accordance with the requirements of the Single Audit Standards as set forth
in Office of Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200.
CONTRACTOR shall submit said audit and management letter to COUNTY. The audit must include
a statement of findings or a statement that there were no findings. If there were negative findings,
CONTRACTOR must include a corrective action plan signed by an authorized individual.
CONTRACTOR agrees to take action to correct any material non-compliance or weakness found as a
result of such audit. Such audit shall be delivered to COUNTY’s Department of Social Services
COUNTY OF FRESNO
Fresno, CA
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Administration, for review within nine (9) months of the end of any fiscal year in which funds were
expended and/or received for the program. Failure to perform the requisite audit functions as required
by this Agreement may result in COUNTY performing the necessary audit tasks, or at COUNTY’s
option, contracting with a public accountant to perform said audit, or, may result in the inability of
COUNTY to enter into future agreements with CONTRACTOR. All audit costs related to this
Agreement are the sole responsibility of CONTRACTOR.
B. A single audit report is not applicable if all CONTRACTOR’s Federal contracts
do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000.00) requirement or
CONTRACTOR’s only funding is through Drug related Medi-Cal. If a single audit is not applicable,
a program audit must be performed and a program audit report with management letter shall be
submitted by CONTRACTOR to COUNTY as a minimum requirement to attest to CONTRACTOR’s
solvency. Said audit report shall be delivered to COUNTY’s Department of Social Services,
Accounting Office for review no later than nine (9) months after the close of the fiscal year in which
the funds supplied through this Agreement are expended. Failure to comply with this Act may result
in COUNTY performing the necessary audit tasks or contracting with a qualified accountant to
perform said audit. All audit costs related to this Agreement are the sole responsibility of
CONTRACTOR who agrees to take corrective action to eliminate any material noncompliance or
weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph
shall be billed to the CONTRACTOR at COUNTY cost, as determined by COUNTY’s Auditor-
Controller/Treasurer-Tax Collector.
C. CONTRACTOR shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the
Federal Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a
period of at least three (3) years following final payment under this Agreement or the closure of all
other pending matters, whichever is later.”
5. That all references in Agreement No. A-15-072 to Revised Exhibit A shall be changed to
read “Exhibit A-1,” attached hereto and incorporated herein by this reference.
6. That all references in Agreement No. A-15-072 to Revised Exhibit B shall be changed to
COUNTY OF FRESNO
Fresno, CA
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read “Revised Exhibit B and Exhibit B-1.” Exhibit B-1 is attached hereto and incorporated herein by
this reference.
7. COUNTY and CONTRACTOR agree that this Amendment II is sufficient to amend
Agreement No. A-15-072 and, that upon execution of this Amendment II, the original Agreement,
Amendment I and this Amendment II, shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants,
conditions and promises contained in this Agreement not amended herein shall remain in full force
and effect. This Amendment II shall become effective July 1, 2017.
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Exhibit A-1
Page 1 of 3
Summary of Services
ORGANIZATION: Housing Authority of the County of Fresno
ADDRESS: 1331 Fulton Mall, Fresno, CA 93721
CONTACT: Doreen Eley, Assisted Housing Manager
(559) 443-8400
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD February 24, 2015 through June 30, 2015 ($785,725.00)
AND AMOUNTS: July 1, 2015 through June 30, 2016 ($871,893.00)
July 1, 2016 through June 30, 2017 ($840,000.00)
July 1, 2017 through June 30, 2018 ($730,000.00)
July 1, 2018 through June 30, 2019 ($710,000.00)
CONTRACT AMOUNT: $3,937,618.00
SUMMARY OF SERVICES:
The Housing Authority of the County of Fresno (Housing Authority) shall provide a
California Work Opportunity and Responsibility to Kids (CalWORKs) Housing Support
Program (HSP) which will include activities designed to rapidly re-house families who
are experiencing homelessness and are referred for services. Rapid re-housing is a
strategy that has been proven effective in ending homelessness and includes services
designed to help those experiencing homelessness to be quickly re-housed and
stabilized. Services include case management, financial assistance, and housing and
relocation services.
The Housing Authority, as the operator of the Housing and Urban Development (HUD)
mandated Homeless Management Information System (HMIS) for Fresno and Madera
Counties, will provide HMIS services to collect CalWORKs HSP data. The HMIS
program is used for the collection of unduplicated data on services provided to
individuals and families.
TARGET POPULATION:
This program will provide services to households with children residing in Fresno
County who are receiving CalWORKs and seeking homeless assistance.
CONTRACTOR RESPONSIBILITIES:
The Housing Authority shall provide a CalWORKs Housing Support Program offering
services listed in this exhibit to clients referred and accepted to the program. When a
referral is received, the Housing Authority shall review the referral, conduct an intake
assessment, and provide services accordingly.
Exhibit A-1
Page 2 of 3
All families assisted through this program will be administered a Family Vulnerability
Index and Service Prioritization Decision Assistance Tool (F-VI-SPDAT) prior to service
commencement. Additionally, each assisted family will utilize the Fresno Madera
Continuum of Care’s Coordinated Assessment Housing Match system which will
standardize the access and assessment process for coordinating referrals and providing
assistance.
The Housing Authority shall provide the following services:
1. Case Management Services: This project will employ a case manager whose primary responsibilities will be:
• Development of an Individual Service Plan;
• Assistance in finding and maintaining housing;
• Coordination of services with relevant providers; and
• Provision of supports necessary to foster self-sufficiency.
Project participants will be required to meet with a case manager at least monthly
while being provided financial assistance. Additional supports for participants
will come from community partners within the Fresno Madera Continuum of Care
(FMCoC), Emergency Solutions Grant (ESG) partners and Fresno County school
districts including Fresno Unified School District.
The Individual Service Plan will be primarily developed by the information
gathered from the F-VI-SPDAT; however, additional measures may be used.
Case management is meant to quickly foster self-sufficiency such that
homelessness does not reoccur. As such, primary reasons for homelessness
will be discussed and plans for resolution made. Case notes will be updated
monthly with progress and/or barriers noted. Reassessment of need for housing
support will occur every six months. Participants will be referred to relevant and
appropriate community partners based on both F-VI-SPDAT information and
subsequent needs/desires of the family.
As a tenant based rental assistance program, households will exercise choice in
housing location throughout the City and County of Fresno. Housing choice is a
better predicator of housing stability and retention as families will take advantage
of natural support amenities – e.g. educational opportunities for themselves and
their children. Project participants will be assigned a Housing Navigator who will
assist in housing search most suitable to the needs and desires of the family.
The Housing Navigator will also advocate on the family’s behalf with property
managers/landlords, and assist with understanding of lease and tenant/landlord
responsibilities.
Exhibit A-1
Page 3 of 3
2. Financial Assistance: Provide financial assistance including, but not limited to the following:
• Rental Assistance
o Full Monthly Rental Subsidy
o Partial Monthly Rental Subsidy
• Security Deposits
• Utility Deposits
• Utility Payments
• Moving Costs
• Motel or Hotel Stay
• Paid Shelter Costs
• Costs to Make Home Habitable (e.g. appliances and furniture, if necessary)
3. Housing and Relocation Services: Provide services including, but not limited to the following:
• Landlord Engagement
• Housing Search and Placement
• Credit Repair
4. Homeless Management Information System (HMIS):
• Each participant will be entered into HMIS at program entry, for each contact and at program exit, as mandated by HUD.
• The Fresno Housing Authority will oversee the coordination of technical and support services to verify the HMIS program performance and insure that all participants are entered into HMIS. Housing Authority will provide reports as requested by County.
PERFORMANCE MEASUREMENTS:
Overall Service Objective:
The Housing Authority shall provide rapid rehousing services to assist CalWORKs
families in need of housing assistance.
Specific Performance Measurements:
For the contract periods, the Housing Authority shall meet the following performance
measurements and levels:
PERFORMANCE OUTCOMES:
For each contract period:
• Provide Housing Support services to 70 Households or 350 Participants.
• 100% of participating families will exit the program to permanent housing.
• 65% of participating families will retain their housing 6 months after exiting the
program.
Exhibit B-1
Page 1 of 2
BUDGET SUMMARY
FY 2017-18
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2017 – June 30, 2018 (12 months)
CONTRACT AMOUNT: $730,000.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $365,000.00
Security Deposits $110,000.00
Utility Deposits $5,000.00
Utility Payments $15,000.00
Motel/Hotel Vouchers $80,000.00
Subtotal . . . . . . . . . . . . $575,000.00
HOUSING & RELOCATION SERVICES
Case Management $70,000.00
Housing Search and Placement $30,000.00
Subtotal . . . . . . . . . . . . $100,000.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $55,000.00
Subtotal . . . . . . . . . . $55,000.00
TOTAL $730,000.00
Exhibit B-1
Page 2 of 2
BUDGET SUMMARY
FY 2018-19
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2018 – June 30, 2019 (12 months)
CONTRACT AMOUNT: $710,000.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $365,000.00
Security Deposits $110,000.00
Utility Deposits $5,000.00
Utility Payments $15,000.00
Motel/Hotel Vouchers $80,000.00
Subtotal . . . . . . . . . . . . $575,000.00
HOUSING & RELOCATION SERVICES
Case Management $70,000.00
Housing Search and Placement $30,000.00
Subtotal . . . . . . . . . . . . $100,000.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $35,000.00
Subtotal . . . . . . . . . . $35,000.00
TOTAL $710,000.00