HomeMy WebLinkAboutAgreement A-16-685 with First 5 for Help Me Grow Fresno County.pdfCounty of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
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Services Agreement
Parties
The Commission: Children and Families Commission of Fresno County, California
Contractor: County of Fresno, Department of Public Health
Administrative
Contract Number: 201617-0989
Recitals
A. The voters of the State of California have enacted the California Children and Families Act of 1998
(the “Act”), codified in Health and Safety Code Sections 130100 et seq., also known as Proposition
10.
B. The Board of Supervisors of Fresno County has established the Commission pursuant to the Act
and Fresno County Ordinance Code, Chapter 2.38 of Title 2 Sections 2.38.010, 2.38.020 and
2.38.030.
C. The Commission desires to create and implement a comprehensive, collaborative, and integrated
system for the purposes of promoting, supporting, and improving the early development of children
residing in Fresno County from the prenatal stage through 5 years of age.
D. The Commission is authorized to enter into agreements for professional services pursuant to the
Act and the Fresno County Ordinance Code.
E. The Commission desires to retain Contractor to provide the services described in this Agreement.
F. Contractor is able, qualified, and willing to perform these services for the Commission.
Therefore, in consideration of the above recitals, which are incorporated into this Agreement by
reference, the Parties agree as follows:
1. Term
This Agreement begins and is made effective as of July 1, 2016 (the “Effective Date”), and ends on
June 30, 2018, unless terminated earlier under this Agreement (the “Term”).
2. Performance
2.1 Services. Contractor must provide, to the complete satisfaction of the Commission, all services
described in Exhibit A, “Scope of Work” (attached and incorporated into this Agreement) (the
“Services”).
2.2 Budget. Contractor must comply with all criteria and standards contained in Exhibit B, “Project
Budget” (attached and incorporated into this Agreement).
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2.3 Purpose
A. Pursuant to state law and local ordinances, Contractor must provide the Services for the sole
purpose of promoting, supporting, and improving the early development of children residing in
Fresno County from the prenatal stage through 5 years of age. Contractor must only:
(1) Provide the Services to children ages prenatal through age five who reside in Fresno
County;
(2) Provide the Services to parents, primary care givers, or legal guardians of children ages
prenatal through age five who reside in Fresno County; or
(3) Provide the Services to professionals or another service provider, who in turn provide
services to (i) children ages prenatal through age five who reside in Fresno County, or
(ii) the parents, primary care givers, or legal guardians of these children.
B. By initialing below, Contractor certifies, represents, and warrants to the Commission that
it will provide the Services only in a manner that directly or indirectly benefit children
from the prenatal stage through five years of age who reside in Fresno County. and will
not provide any portion of the Services for the direct or indirect benefit of another person
or entity.
Contractor's Initials
2.4 Capabilities. Contractor represents and warrants that it has the expertise, appropriate licenses,
support staff, and facilities necessary to provide the Services in a timely and professional manner.
2.5 Commencement of Services. Contractor must begin performing the Services within 60 days of
the Effective Date.
3. Compliance with Strategic Plan, Service Provider Manual, and Other Requirements
3.1 Strategic Plan. Contractor must provide the Services in a manner consistent with the objectives in
the Commission's Strategic Plan, available on the Commission's website
www.first5fresno.org/about-us/strategic-plan-development -and incorporated by reference into this
Agreement (the "Strategic Plan"). In order to carry out these objectives, Commission may, from
time to time and at the Commission's sole discretion, request Contractor to work with other
Commission-affiliated service providers in order to integrate the Services into other programs
funded directly or indirectly by the Commission. Contractor must make reasonable efforts to
comply with the Commission's request.
3.2 Service Provider Manual. Corrtractor must comply with all policies and procedures set forth in the
Commission's Service Provider Manual, which is available on our website
www.first5fresno.org/partners/service-providers -and incorporated by reference (the "Manual").
The Commission may review and amend the Manual annually as the Commission considers
necessary in its sole discretion. The Commission will notify the Contractor if the Commission has
made any amendments to the Manual. If the Commission makes any material changes to the
Manual during the term of this agreement, the agreement may be modified by the written consent of
both parties once the Contractor has had the opportunity to review and agree to comply with the
policies and procedures set forth in the amended Manual.
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3.3 Other Requirements. Contractor must comply with all other criteria and standards contained in
this Agreement and all exhibits, and any additional Commission policies, procedures, or other
requirements in effect during the Term.
4. Compensation
4.1 Project Budget. Compensation for the Services is based on actual costs as described in Exhibit B.
4.2 Reimbursement. The Commission will reimburse Contractor for all necessary, reasonable, and
justifiable expenses, as determined by the Commission, incurred in accordance with the Project
Budget for providing the Services on behalf of the Commission in an aggregate amount not to
exceed $1,404,554 (the “Contract Amount”). The Commission will follow the reimbursement
process set forth in the Manual, as amended. Payment on all invoices is contingent upon
Contractor’s compliance with all contractual requirements including, but not limited to, the
achievement of performance standards and the timely submission of Financial Reports and
Progress Reports, as defined below and further described in the Manual, as amended.
A. Financial Report. Contractor must request reimbursement by submitting to the Commission
quarterly, or as often as the Commission requires or allows, an invoice and an expenditure
report setting forth actual expenditures as compared to the Project Budget (a “Financial
Report”). Each Financial Report must include a disbursement list or check register reflecting all
disbursements. Contractor must submit each Financial Report according to the guidelines set
forth in the Manual, as amended.
B. Progress Reporting Requirements. The Commission utilizes a designated, web-based
database and data management program called “Persimmony.” If applicable to the Services or
any program under the Scope of Work (Exhibit A), Contractor must submit client level data on a
monthly basis via Persimmony. Contractor must also submit progress reports on a quarterly
basis via Persimmony. Any and all aggregate data, if applicable to the Services or any program
under the Scope of Work, is due on a quarterly basis via Persimmony. The Commission must
receive quarterly requirements no later than the 15th day after the ending of the previous
quarter, or as the Commission requires. Contractor must submit all data and reports in a form
provided by the Commission and according to the guidelines, policies, and procedures set forth
in the Manual, as amended.
C. Electronic Fund Transfer. All payments by the Commission to Contractor during the term of
this Agreement shall be made via electronic funds transfer ("EFT"). Contractor shall be required
to submit all forms necessary to facilitate EFT, including, but not limited to, the EFT
authorization form. The EFT policy is contained in the Manual.
4.3 Disallowed Costs. The Commission will not reimburse Contractor for any expense that it
determines, in its sole discretion, to be a supplanting of funds or program income, as described
below, or a disallowed cost, as further described in the Manual, as amended.
4.4 Advances. If Contractor desires funds prior to commencing the Services, Contractor must request,
by written notice received by the Commission, early release of funds from the Commission. This
request must be on Contractor’s company letterhead, must specify the amount requested, and must
set forth all reasons why contractor needs the funds. The Commission has the sole discretion
whether or not to release any funds before Contractor performs Services but will not release more
than 50% of the annual budget amount, as listed in the Project Budget (Exhibit B). If the
Commission releases funds before Contractor performs Services, the Commission will not release
any additional funds, at any time, unless and until 75% of the previously released funds have been
properly expended and reported.
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4.5 Setoff Against Debts. The Commission may deduct from any payments due to Contractor any
monies Contractor owes the Commission under this Agreement or any other agreement.
5. Supplementing Existing Service Levels and Supplanting Other Funding
5.1 Supplanting Law & Policy. The Parties are bound by the provisions of the Commission’s
supplanting policy (as set forth in the Manual, as amended) and Section 30131.4(a) of the Revenue
and Taxation Code, which states:
All moneys raised pursuant to taxes imposed by Section 30131.2 shall be
appropriated and expended only for the purposes expressed in the
California Children and Families Act, and shall be used only to
supplement existing levels of service and not to fund existing levels of
service. No moneys in the California Children and Families Trust Fund
shall be used to supplant state or local General Fund money for any
purpose.
5.2 Prohibition Against Supplanting. Contractor must not use any funds provided by the
Commission to supplant existing funds in contravention of law or Commission policy. Contractor
must use any monies leveraged, obtained through matching funds, part of governmental or private
grant funds, or in any way resulting from the use of funds provided by the Commission, solely in
performing the Services. Contractor’s use of these funds is subject to the Commission’s approval
at the Commission’s sole discretion.
5.3 Additional Funds
A. Receipt of Additional Funds. If Contractor receives any funding for services from state,
federal, or local governmental agencies that is not otherwise earmarked (general funds) for
particular projects (“Additional Funds”), Contractor must immediately notify the Commission in
writing of the amount of Additional Funds received and all terms and conditions attached to
Contractor’s use of the Additional Funds. Contractor must use as much of the Additional Funds
as possible toward providing the Services. The Commission will no longer reimburse Contractor
for any expenses Contractor incurs in providing the Services to the extent Contractor did use or
could have used Additional Funds to pay for the same portion of the Services. The
Commission, at its sole discretion, will continue to fund up to the current balance of the Contract
Amount for the remainder of the Term, but only to the extent that the Services are unrelated to
the services funded by the Additional Funds.
B. Abuse of Additional Funds. The Commission may, at its sole discretion, investigate
Contractor’s use of Additional funds and may require Contractor to document its use of the
Additional Funds along with funds it receives under this Agreement. If the Commission
determines, in its sole discretion, that Contractor used both Commission funds and Additional
Funds to pay for any expense substantially similar or reasonably related to the Services,
Contractor must reimburse the Commission for all Commission funds expended in this manner.
The Commission may also, at its sole discretion, require that Contractor certify to the
Commission that it is not using or will not use Additional Funds to fund any portion of those
services funded by the Commission.
6. Program Income
6.1 Definition. “Program Income” means gross income earned by Contractor that is directly generated
by a supported activity or earned as a result of funds awarded by the Commission or procured
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directly or indirectly under this Agreement. Program Income includes, but is not limited to, income
from fees for Services performed, the use or rental of real or personal property acquired under
Commission-funded projects, the sale of commodities or items fabricated under funds awarded by
the Commission, license fees and royalties on patents and copyrights, and interest on loans made
with funds awarded by the Commission.
6.2 Restrictions on Use. Contractor must use Program Income only for providing the Services.
Contractor must place and maintain Program Income in a separate cost center or fund trackable in
Contractor’s accounting system for Contractor’s performance of the Services. Contractor must
notify the Commission immediately upon ascertaining the existence of Program Income. The
Commission may offset future disbursements and reimbursements to Contractor in an amount
equal to all funds identified by Contractor as Program Income, and that the Commission
determines, in its sole discretion, to be Program Income.
7. Fiscal Compliance
7.1 Management of Funds. Contractor must not comingle funds it receives directly or indirectly under
this Agreement with any other funds. Contractor must use all funds procured directly or indirectly
under this Agreement solely for providing the Services as set forth in this Agreement. Contractor
must comply with the controls, record keeping, and fund accounting procedure requirements of the
Commission (specified in the Manual, as amended), and all federal, state, and local regulations and
directives, to ensure the proper disbursal of, and accounting for, program funds paid to Contractor
and disbursed by Contractor under this Agreement. Contractor must track and report costs in
conformance with Generally Accepted Accounting Principles (“GAAP”).
7.2 Financial Statement. Contractor must submit an annual, independently audited, financial
statement to Commission on or before April 30th of each year during the Term.
7.3 Cost Allocation Plan. Contractor must prepare and comply with a cost allocation plan. Contractor
represents that it has submitted this plan prior to executing this Agreement.
8. Commission’s Oversight of Contractor
8.1 Monitoring and Evaluation. The Commission will monitor and evaluate performance of the
Services through all means it considers necessary, in its sole discretion, to ensure that Contractor is
complying with the Act and the terms of this Agreement. The Commission may establish and
provide policies and procedures governing the means by which it monitors, evaluates, and reports
on Contractor’s performance and how it makes funding decisions. Contractor understands that
determining whether Contractor is performing the Services in accordance with this Agreement and
whether the Commission will continue to provide funding to Contractor under this Agreement is
solely the responsibility and within the discretion of the Commission.
8.2 Data Collection. Contractor must fully cooperate with the Commission in the development and
implementation of monitoring and evaluation procedures including, but not limited to, data
collections, data entry, reporting activities, and deadlines for deliverables described in Exhibit A and
Exhibit B, and as otherwise required by the Commission. As part of the Commission’s monitoring
and evaluation process, as well as the Commission’s obligation to carry out its objectives under the
Act, Contractor must provide all data and information required by the Commission at any time
during the Term, or as otherwise required by this Agreement. The Commission will only request
data that is directly or indirectly related to the Services. Contractor must enter client level data in the
Persimmony database, including, but not limited to, all individually identifiable agreed-upon
information.
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8.3 Annual Contract Review and Site Visits. The Commission will, at any time, annually review this
Agreement as part of its monitoring or evaluation activities (the “ACR”). During an ACR, the
Commission will visit any and all locations where the Services are being provided. The
Commission may also make additional visits, at any time and at any location, at the Commission’s
sole discretion. The frequency of these additional visits will vary depending on the findings made
by Commission staff in any ACR. The Commission reserves the right to make unannounced visits
during regular business hours or schedule a visit outside of regular business hours.
8.4 Audit and Inspection
A. Contractor must maintain and make available to the Commission accurate books and records
relevant to all of its activities under this Agreement. The Commission may conduct one or more
audits or examinations (the “Audit and Inspection Activities”). As part of the Audit and
Inspection Activities, the Commission may copy any records, including, without limitation,
invoices, materials, personnel records, client files, sign-in sheets, or any other information or
data related to all matters covered by this Agreement. Contractor must reasonably cooperate
with the Commission’s efforts to carry out the Audit and Inspection Activities. Notwithstanding
the Term, the Audit and Inspection Activities will continue in full force and effect for 4 years from
the expiration of the Term, or until the Commission has notified Contractor in writing that the
Audit and Inspection Activities are completed, whichever occurs last.
B. Contractor must immediately report to the Commission any incidents of fraud, abuse, or other
criminal activity regarding provision of the Services or otherwise related to this Agreement or the
expenditure of Commission funds.
8.5 Record Retention. Contractor must maintain records in accordance with the policies and
procedures set forth in the Manual, as amended. All records must describe and support the use of
funds for the Services. Contractor must maintain all data and records in an accessible and secure
location in good condition for at least 4 years from the expiration of the Term or until the
Commission has notified Contractor in writing that the Audit and Inspection Activities are completed,
whichever occurs last. In the event that Contractor misplaces, loses, or otherwise fails to maintain
all data and records in accordance with this Section or the Manual, as amended, the Commission,
at its sole discretion, may disallow any costs directly or indirectly related to the missing, lost, or
improperly maintained record or records.
8.6 Governmental Agencies and State Auditor General. The State of California or any state,
federal, or local agency having an interest in the subject of this Agreement has the same rights as
conferred upon the Commission under this Section. If this Agreement exceeds $10,000, Contractor
is subject to the examination and audit of the State Auditor General for a period of 3 years after final
payment under this Agreement (Government Code § 8546.7).
8.7 Single Audit Act. Even though funds received under this Agreement are not federal funds, if
Contractor is audited under the Single Audit Act and OMB Circular A-133, it must have its
independent auditor include the funds received and expended under this Agreement as part of the
testing. Although the programs tested under these provisions are selected on a risk-based
approach, and for Federal Government purposes this Agreement would not be included in that
analysis, the Commission requires that at least a representative number of transactions will be
selected for testing from these contracted funds. The number of transactions selected could be
based on a statistical sampling method, materiality levels, or on the auditor’s judgment as long as
the auditor determines that the expenditures made are appropriate under this Agreement. The
Commission reserves the right to create audit guidelines with which Contractor must comply.
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8.8 Costs of Oversight Activities. If, however, the Commission (including the Commission's
Executive Director) reasonably determines that Contractor committed fraud, breach or any other
material misrepresentation related to its performance of the Services, Contractor shall be
responsible for the repayment of any portion of the contract amount deemed to be disallowed by the
Commission plus reasonable costs, including attorneys' fees, to perform such oversight and obtain
such disallowed amounts. In the event that the Commission finds the County has not committed
fraud, breach or any other material misrepresentation and that no portion of the contract amount is
disallowed, then the Commission shall not impose any additional costs on Contractor for oversight
and monitoring Contractor's provision of Services and not charge for such incurred expenses.
These costs will include, but are not limited to: actual costs incurred (including, without limitation,
consulting, auditing, and legal fees, costs, and expenses); the payment or repayment of any
expenditures disallowed by the Commission or any federal, state, or local governmental entities;
and any interest and penalties assessed by any federal, state, or local governmental agency.
Payment or repayment costs shall not exceed the total contract agreement amount.
8.9 Penalty. Contractor's failure to (a) timely and accurately submit any document, report, or data in a
timely and accurate manner, or (b) otherwise adhere to the Commission's administrative,
programmatic, or financial requirements specified in this Agreement or in the Manual, as amended,
will result in the Commission imposing penalties as specified in the "Penalties" section of the
Manual, as amended. These penalties may include, without limitation: withholding of payment by
the Commission; loss of rights to receive advances under Section 4.4 above and transition to
monthly reimbursement and reporting; the assessment of a 5% penalty on the final invoice amount;
suspension without payment; termination of this Agreement; and loss of eligibility to receive future
funding from the Commission. Contractor may appeal the penalty in writing to the Commission or
designated standing committee, on Contractor's company letterhead, setting forth the extenuating
circumstances that caused the tardy or inaccurate submission. The Commission has sole
discretion whether to waive any penalty.
8.10 Submission of Information and Data
A. By initialing below, Contractor certifies, represents, and warrants that it will submit all
information and data. including but not limited to, individually identifiable physical or
mental health information. substance abuse information. child care or education
information, personnel or employment information. financial information, criminal justice
information. or demographic information, provided to the Commission, as part of the
Commission's monitoring, evaluation, and auditing activities, and that such submission
will not violate any current federal, state, or local law or regulation.
E.IJM
Contractor's Initials
B. If, during the Term, the Federal government, State of California, or any political subdivision with
jurisdiction over the Services, adopts or amends a law or regulation under which Contractor
believes it may no longer legally provide the Commission with some or all of the information and
data requested under this Section, Contractor must submit to the Commission, in writing, a legal
memorandum from Contractor's attorney detailing why Contractor believes complying with this
Section would violate the new or amended law or regulation and proposing a reasonable
solution. The Commission will review this memorandum and will determine, in its sole
discretion, whether to accept Contractor's proposed solution, terminate this Agreement, or
pursue any other remedy under this Agreement or at law. The Commission will comply with the
California Public Records Act, Government Code §§ 6250 et seq., as may be amended during
the Term.
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8.11 Confidentiality
A. Contractor acknowledges that during the Term it might have access to Confidential Information
required for effective coordination and delivery of services to children and their families.
Contractor will ensure that all of its employees, agents, contractors, and representatives will
comply with the terms and conditions of this Agreement and all applicable laws regarding the
access, use, and dissemination of Confidential Information. All confidential discussions,
deliberations, and Confidential Information generated, submitted, or maintained in connection
with this Agreement must be disclosed only to persons who have a specific and bona fide “need
to know” and authority to access Confidential Information. Furthermore, Contractor must not
disclose to third parties (i) any Confidential Information without the express written consent of
the Commission, and (ii) any individually identifiable Confidential Information related to a child
without the additional written authorization from the child’s parent or legally authorized
representative.
B. For purposes of this Agreement and to the extent permitted by law, “Confidential Information”
includes, but is not limited to, any data, ideas, know-how, materials, products, formulas,
processes, technology, computer programs, specifications, drawings, diagrams, manuals, plans,
policies, software, financial information, personnel information, client information, any
information entered into or contained in the Commission’s Persimmony database (or other data
management program used by the Commission), and other information disclosed or submitted,
orally, in writing, or by any other media; provided, however, that Confidential Information shall
not include information that (i) is or becomes generally available to or known by the public other
than as a result of a disclosure made by the Parties; (ii) is disclosed by Contractor because
such information was compelled by court order; or (iii) was available to Contractor on a
nonconfidential basis prior to disclosure by the Commission or an affiliate of the Commission
and prior to the Effective Date.
9. Multi-Year Agreements
If this Agreement covers more than one fiscal year of the Commission (July through June), Contractor
must submit a revised Scope of Work (Exhibit A) and Project Budget (Exhibit B) for the Commission’s
review, revision, and approval. Contractor must submit these documents to the Commission in
accordance with the Manual, as amended. The Commission has the sole discretion whether or not to
revise and/or approve any revision to a multi-year agreement.
10. Materials Identification, Ownership, and Dissemination
10.1 Identification. Contractor will acknowledge and give proper credit to the Commission as the
funding source in all publications that are paid for by the Commission funds or used by Contractor
in providing the Services (“Information Materials”). These Information Materials include, but are not
limited to, posters, press releases, brochures, and other publicity or public relations materials. To
appropriately credit the Commission, Contractor must comply with the “Proper Crediting Policy” in
the Manual, as amended. The Commission may elect, at its sole discretion, not to reimburse
Contractor for the costs of any Information Materials for which Contractor fails to properly credit the
Commission. The Commission, at its sole discretion, may elect to treat as a disallowed cost the
costs of any Information Materials not properly credited to the Commission.
10.2 Ownership. All Information Materials, records, and property, either provided to Contractor by the
Commission or otherwise related to the Services, are the property of the Commission. Contractor,
at the Commission’s sole discretion, must turn over all Information Materials to the Commission at
the expiration of the Term or earlier termination of this Agreement. The Commission, at its sole
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discretion, may elect to treat as a disallowed cost the costs of any Informational Materials that
Contractor fails to turn over to the Commission.
10.3 Disseminating Information and Outreach. Contractor, at the Commission’s request and to the
Commission’s reasonable satisfaction, must disseminate materials regarding outreach or any other
topic that the Commission considers necessary in its sole discretion. The Commission will provide
these materials to Contractor with reasonable notice and instructions for dissemination.
11. Fingerprinting, Child Abuse Prevention, and Breastfeeding Friendly Policy
11.1 Fingerprinting. Contractor represents and warrants that all its employees, agents, volunteers, and
subcontractors, who directly provide Services to children, are (and will be) fingerprinted according
to state and federal law and have (and will have) a criminal clearance which states that they do not
have a criminal history which would compromise the safety of children. Additionally, irrespective of
any federal or state legal requirements, Contractor represents and warrants that any of its
employees, agents, volunteers, or subcontractors who will or may have direct, unsupervised access
to children in connection with the Services, are (and will be) fingerprinted and have the same
criminal clearance described in the preceding sentence. Contractor may include costs associated
with these fingerprinting and background checks in its proposed budget.
11.2 Child Abuse Prevention. Contractor represents and warrants that it will report all known or
suspected instances of child abuse or neglect to either local law enforcement or county child
welfare services consistent with state and federal law. Contractor further represents and warrants
that each and every employee, agent, volunteer, or subcontractor who directly provides Services to
children has received annual training regarding child abuse and neglect prevention and reporting
and must sign a statement acknowledging that they understand the child abuse reporting laws and
will comply with same.
11.3 Breastfeeding Friendly Policy. Contractor shall comply with Commission's Breastfeeding Friendly
("BFF") policy, whereby Contractor, among other things, agrees to indicate its awareness and
support for a mother's right to breastfeed in public. The BFF policy is contained in the Manual.
12. Independent Contractor
12.1 Status. Contractor is an independent contractor. All persons employed to furnish the Services are
employees of Contractor and not of the Commission. In performance of the Services, Contractor,
including any and all of Contractor’s owners, officers, agents, employees, and independent
contractors, will at all times be acting and performing as an independent contractor, and will act in
its independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or
associate of the Commission. The Commission has no right to control, supervise, or direct the
manner or method by which Contractor performs its obligations under this Agreement. However,
the Commission may administer this Agreement so as to verify that Contractor is performing its
obligations in accordance with the terms and conditions of this Agreement.
12.2 Employer Duties. Contractor has the sole obligation to provide its employees with all legally
required notices and postings, as well as all employee wages and benefits, and will make all Social
Security and other withholdings required by applicable federal or state laws and regulations.
13. Subcontracts
13.1 Contractor’s Responsibility. Contractor assumes full responsibility for the performance of the
Services, whether or not directly provided by Contractor. Contractor is considered the sole point of
contact regarding contractual matters, including payment of any and all charges resulting from this
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Agreement. Contractor is responsible to the Commission for the full and proper performance of any
subcontract. Any subcontractor is subject to the same terms and conditions to which Contractor is
subject under this Agreement.
13.2 Procedures for Subcontracting. If Contractor desires to subcontract with one or more third
parties to carry out a portion of the Services (e.g., subcontracting with consultants or partnering with
another organization), any subcontract must (a) be in writing and approved as to form and content
by the Commission prior to execution and implementation; and (b) include a budget or fee schedule
for the Commission’s review. The Commission has the sole right to request and/or reject any
proposed subcontract. Any subcontract, together with all other activities by or caused by
Contractor, may not require compensation greater than the Contract Amount. Contractor must
submit an executed copy of any subcontract and must receive a receipt confirmation from the
Commission before any implementation.
14. Defense, Indemnity, and Hold Harmless
To the fullest extent permitted by law and only in proportion to each party’s respective liability, each
party (Indemnitor) shall, defend, indemnify, and hold harmless the other party (Indemnitee) and the
Indemnitee’s governing body, officers, employees and agents from and against any claims, lawsuits,
actions, and/or liability relating to this Agreement and arising out of any act or omission of or caused by
Indemnitor and/or the Indemnitor’s governing body, officers, employees, or agents. The parties intend
by the provisions in this Section and hereby agree that where the parties are jointly liable, each party’s
obligation under this Section to the other party shall only be in proportion to its liability. Each party is
solely liable for any claims, lawsuits, actions, and/or liability arising out of the sole act or omission of, or
caused solely by, that party and/or its governing body, officers, employees, or agents.
15. Insurance
15.1 Required Coverage. Each Party shall provide, upon request of the other Party during the Term,
written proof satisfactory to the other Party of the existence of the insurance or self-insurance
required under this section. Contractor may not perform any work under this Agreement until
Contractor has obtained all insurance required under this Section and the required certificates of
insurance have been filed with and approved by the Commission. Each Party, at its cost and
throughout the Term, shall maintain in effect insurance or self-insurance providing coverage that
compiles, at a minimum, with the following requirements, and shall provide written proof of such
insurance to the other Party upon the other Party’s request. :
(1) Commercial General Liability. Comprehensive general liability coverage of at least $1
million per occurrence, $2 million annual aggregate. Each Party must list the other Party
as additional insured.
(2) Workers’ Compensation. Workers’ Compensation Insurance in accordance with the
California Labor Code.
(3) Automobile Liability. Comprehensive automobile liability coverage with a combined
single limit of at least $1 million per accident for bodily injury and property damage on all
vehicles operated under Contractor’s authority, whether or not owned by Contractor.
Contractor must list the Commission as additional insured.
(4) Professional Liability (Errors and Omissions). If Contractor employs or contracts
with licensed professional staff in performing the Services, professional liability (errors
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 11
R1116(2)
and omissions) insurance with limits of at least $1 million per occurrence, $3 million
annual aggregate.
(5) Fidelity Bond or Insurance. In accordance with Section 17 below, or otherwise at the
Commission’s request, a Fidelity Bond of at least $1 million or insurance with limits of at
least $1 million, including coverage for theft or loss of Commission property.
15.2 Rating. All insurance must be issued by a company or companies listed in the current “Best’s Key
Rating Guide” publication with a minimum of a ”A, VII” rating, or in special circumstances, be pre-
approved by the Parties.
15.3 Endorsements. Contractor must obtain endorsements to the general liability and auto insurance
policies, giving the Commission an unrestricted 30 day prior written notice of cancellation or change
in terms or coverage. Contractor must also obtain an endorsement to the workers’ compensation
policy giving the Commission an unrestricted 10 day prior written notice of any cancellation or
change in terms or coverage.
15.4 Self-Insured. If Contractor is, or becomes during the Term, self-insured or a member of a self-
insurance pool, Contractor must provide coverage equivalent to the insurance coverage and
endorsements required above. The Commission will not accept this coverage unless the
Commission determines, in its sole discretion and by written acceptance, that the proposed
coverage is equivalent to the above-required coverage.
15.5 Liability and Other Actions. Compliance with the insurance requirements discussed above will
not relieve Contractor of any liability, whether within, outside, or in excess of such coverage, and
regardless of solvency or insolvency of the insurer that issues the coverage; nor will it preclude
Commission from taking any other actions available to it under any other provision of this
Agreement or otherwise in law.
15.6 Failure to Maintain Insurance. If Contractor fails to maintain the insurance required in this
Section, the Commission may terminate this Agreement and recover damages in accordance with
Section 17 below. Alternatively, the Commission may, in its sole discretion, purchase the required
insurance coverage and, without further notice to Contractor, the Commission may deduct from
sums due to Contractor any premiums and associated costs advanced or paid by the Commission
for the insurance. If the balance of monies obligated to Contractor pursuant to this Agreement is
insufficient to reimburse the Commission for the premiums and any associated costs, Contractor
must reimburse the Commission for the premiums and pay for all costs associated with the
purchase of this insurance. Any failure by the Commission to take this alternative action will not
relieve Contractor of its obligation to obtain and maintain the insurance coverage required by this
Agreement.
16. Individuals Handling Funds
No employee, agent, or independent contractor of Contractor who has been convicted of a felony or
against whom a civil judgment has been entered based upon misappropriation of funds or similar action
may have authority or discretion over disbursements or withdrawals of funding provided to Contractor
by the Commission. All individuals having authority to disburse or withdraw funds received by
Contractor from the Commission must be bonded in the amount described in Section 15.6 above and
must be identified in Exhibit C of this Agreement (attached and incorporated into this Agreement),
unless the Commission, in its sole discretion, allows Contractor to provide proof of insurance covering
employee dishonesty in accordance with this Agreement.
17. Termination
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 12
R1116(2)
17.1 Non-Allocation of Funds. The terms of this Agreement, and the Services and funds to be
provided, are contingent on the continued appropriation of funds to the Commission by all federal,
state, or local appropriating agencies. Should the Commission not receive, or otherwise receive a
reduction of, appropriated funds from any appropriating agency, the Commission may, in its sole
discretion, have the option to modify the scope of the Services, or terminate this Agreement at any
time by giving Contractor 30 days prior written notice.
17.2 Breach of Contract. The Commission may immediately suspend or terminate this Agreement in
whole or in part, where the Commission, in its sole discretion, determines that Contractor has
breached this Agreement. Commission may determine that Contractor has breached this
Agreement if it determines, in its sole discretion, that Contractor:
(1) Illegally or improperly used any funds procured directly or indirectly under this
Agreement;
(2) Improperly performed any of the Services;
(3) Failed to begin performing the Services within 60 days of the Effective Date.
(4) Failed to comply with the Strategic Plan, the Manual, or any other Commission policy,
procedure, or requirement, as amended;
(5) Failed to submit, failed to timely submit, or inaccurately or incompletely submitted, any
reports, data, information, documents, books, or other records required under this
Agreement;
(6) Failed to maintain at all times the insurance required by this Agreement;
(7) Has a financial interest, direct or indirect, that is not disclosed to Commission by the
Effective Date or that conflicts in any manner with the performance of the Services;
(8) Used Additional Funds in violation of this Agreement
(9) Failed to meet any deadlines specified in the Scope of Work (Exhibit A); or
(10) Failed to comply with any term of this Agreement.
17.3 Without Cause. Under circumstances other than those set forth in Section 17.2, this Agreement
may be terminated by either Party upon giving the other Party 30 days advance written notice of an
intention to terminate.
17.4 Payment to Contractor and Remedies. If this Agreement is terminated as provided above, the
Commission has no obligation to further compensate Contractor, except for Services satisfactorily
performed prior to the date of termination. The Commission may withhold payment of funds, or, if
payment has been made, demand that Contractor repay any funds disbursed to Contractor under
this Agreement, which in the judgment of the Commission were not expended in accordance with
the terms of this Agreement. Contractor must promptly refund any such funds upon demand, or at
the Commission’s option, this repayment may be deducted from future payments owing to
Contractor under this Agreement. In no event will any payment by the Commission constitute a
waiver by the Commission of any breach of this Agreement or any default which may then exist on
the part of Contractor. Neither will any payment to Contractor impair or prejudice any remedy
available to the Commission with respect to any breach or default by Contractor. If Contractor
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 13
R1116(2)
breaches this Agreement, Commission may recover from Contractor all remedies available at law.
A waiver of any breach of this Agreement by the Commission will not constitute a continuing waiver,
a waiver of any subsequent breach of the same, or a waiver of any breach of another provision of
this Agreement.
17.5 Surrender of Documentation and Equipment. At the expiration of the Term or if this Agreement
is terminated earlier, Contractor must, as required by the Manual, provide to the Commission all
equipment, files, memoranda, documents, correspondence, and other property generated during
the course of performing the Services or purchased with funds procured directly or indirectly
pursuant to this Agreement. The Commission may, at its sole discretion, require Contractor to
provide any equipment in good working order with reasonable wear and tear.
18. Notices
All notices required or permitted by this Agreement or applicable law must be in writing and may be
delivered in person (by hand or by courier) or may be sent by regular, certified or registered mail, or
U.S. Postal Service Express Mail, with postage prepaid, by facsimile transmission, or by electronic
transmission (email) and will be deemed sufficiently given if served in a manner specified in this
Section. The addresses and addressees noted below are that Party’s designated address and
addressee for delivery or mailing of notices. Any Party may, by written notice to the other, specify a
different address for notice. Any notice sent by registered or certified mail, return receipt requested, will
be deemed given on the date of delivery shown on the receipt card, or if no delivery date is shown, 3
days after the postmark date. If sent by regular mail the notice will be deemed given 48 hours after it is
addressed as required in this Section and mailed with postage prepaid. Notices delivered by United
States Express Mail or overnight courier that guarantee next day delivery will be deemed given 24
hours after delivery to the Postal Service or courier. Notices transmitted by facsimile transmission or
similar means (including email) will be deemed delivered upon telephone or similar confirmation of
delivery (confirmation report from fax machine is sufficient), provided a copy is also delivered via
personal delivery or mail. If notice is received after 4:30 p.m. or on a Saturday, Sunday or legal holiday
it will be deemed received on the next business day.
To the Commission: Emilia Reyes, Executive Director
Children & Families Commission of Fresno County
2405 Tulare Street, Suite 200
Fresno, California 93721
Fax: (559) 558-4999
Email: ereyes@first5fresno.org
To Contractor: Dave Pomaville, Director
County of Fresno, Department of Public Health
1221 Fulton Mall, 4th Floor
Fresno, California 93721
Email: dpomaville@co.fresno.ca.us
19. Nondiscrimination and Equal Opportunity
Contractor must comply with all applicable laws providing equal employment opportunities. Contractor
must not discriminate against any person on the grounds of race, color, creed, gender, gender identity,
religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or
mental disability, medical condition including genetic characteristics, sexual orientation, pregnancy,
citizenship status, military or veteran status, or any other characteristic made unlawful by federal, state,
or local laws. These nondiscrimination and equal opportunity requirements apply, without limitation, to
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 14
R1116(2)
retirement, recruitment, advertising, hiring, layoff, termination, upgrading, demotion, transfer, rates of
pay or other forms of compensation, use of facilities, and other terms and conditions of employment.
20. Conflict of Interest
Contractor has read and understands the provisions of Sections 1090 et seq. and Sections 87100 et
seq. of the Government Code relating to conflict of interest of public officers and employees.
Contractor represents and warrants that, upon making diligent inquiry, it is unaware of any financial or
economic interest, direct or indirect, not already disclosed to the Commission by the Effective Date, or
that conflicts in any manner with the performance of the Services. Contractor must comply with the
requirements of Government Code Section 87100 et seq.
21. General
21.1 Non-Assignment and Binding Effect. Contractor may not assign all or any part of this
Agreement, or any obligations, interest, or any monies due or which become due under this
Agreement without the prior written consent of the Commission, which consent may be withheld in
the Commission’s sole discretion. Subject to the preceding sentence, this Agreement is binding
upon, and inures to the benefit of, the respective heirs, executors, administrators, successors, and
assigns of the Parties.
21.2 Entire Agreement. This Agreement, including all exhibits, constitutes the entire agreement
between the Parties regarding the Services and supersedes all prior and contemporaneous
agreements, representations, and understandings of any nature whatsoever unless expressly
included in this Agreement.
21.3 Conflict with Commission Policies. Unless expressly stated otherwise in this Agreement, if there
is any conflict with the terms of this Agreement and the terms of the Strategic Plan, the Manual, or
other policies, procedures, or requirements of the Commission, as amended, the terms of this
Agreement prevail.
21.4 No Authority to Bind Commission. Contractor, in its performance of the Services or any other
duties under this Agreement, has no authority to bind the Commission to any agreements or
undertakings.
21.5 Nonexclusive Agreement. Contractor understands that this Agreement is not an exclusive
agreement and that the Commission, at its sole discretion, has the right to negotiate with and enter
into contracts with others providing the same or similar services to the Services provided by
Contractor.
21.6 Modifications. No waiver, alteration, modification, or termination of this Agreement is valid unless
made in writing.
21.7 Waiver. No covenant or condition of this Agreement may be waived except by the written consent
of the Commission.
21.8 Governing Law and Venue. This Agreement will be governed by and construed in accordance
with the laws of the State of California. The Parties agree that venue for any dispute or litigation
arising under this Agreement will be in the County of Fresno, State of California, if instituted in the
State courts, or the Eastern District of California (Fresno), if instituted in the Federal courts.
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 15
R1116(2)
21.9 Remedies. Commission may pursue any and all remedies available by law as needed to enforce
its rights under this Agreement.
21.10 Partial Invalidity. If any provision of this Agreement, or any portion of a provision, is held by a
court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this
Agreement, including, without limitation, the portions of any provision not held to be invalid, void, or
unenforceable, will nevertheless continue to be in full force and effect without being impaired or
invalidated in any way.
21.11 Compliance with Law. Contractor must observe and comply with all applicable federal, state, and
local laws, ordinances, rules, and regulations now in effect or enacted during the Term, each of
which are incorporated into this Agreement by reference.
21.12 Headings and Construction. The subject headings of the sections and paragraphs of this
Agreement are included for purposes of convenience only and do not affect the construction or
interpretation of any of its provisions. All words used in this Agreement include the plural as well as
the singular number, and vice versa; words used in this Agreement in the present tense include the
future as well as the present; and words used in this Agreement in the masculine gender include
the feminine and neuter genders, whenever the context so requires. No provision of this
Agreement will be interpreted for or against a Party because that Party or its legal representative
drafted the provision, and this Agreement will be construed as if jointly prepared by the Parties.
21.13 Time. Time is of the essence in this Agreement.
21.14 Non-Collusion Covenant. Contractor represents and warrants that it has in no way entered into
any contingent fee arrangement with any firm or person concerning the obtaining of this Agreement
with the Commission. Contractor has received from the Commission no incentive or special
payments, nor considerations not related to the provision of the Services.
21.15 Costs and Expenses. Each Party will pay all costs and expenses incurred, or to be incurred, by it
in negotiating and preparing this Agreement and its exhibits, and in closing and carrying out the
transactions contemplated by this Agreement, including, without limitation, its attorneys’,
paralegals’, and other professionals’ fees and costs.
21.16 Signature Authority. Each Party represents that it has capacity, full power, and authority to enter
into and perform this Agreement, and the person signing this Agreement on behalf of each party
has been properly authorized and empowered to enter into this Agreement. Contractor must sign
the signatory authorization, attached as Exhibit D and incorporated into this Agreement.
Contractor must complete and forward to the Commission a new signatory authorization each time
any name, title, or other information in the existing authorization is no longer current.
21.17 Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms
of this Agreement, the prevailing Party is entitled to reasonable attorneys’, paralegals’, and
other professionals’ fees and costs in addition to any other reasonable relief to which it may be
entitled.
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 17
R1116(2)
Exhibit A
Scope of Work
R0616 (1&2) Page 1 of 4
Agency Name: County of Fresno, Department of
Public Health
Project Name: Help Me Grow Fresno County
Contract Number: 201617-0989
Project ID Number: 0989-17
GL:
HP3- 10-8503-00
100 %
Agency Address: 1221 Fulton Mall Fresno, CA
93721
Start date/End date: 7/1/16-6/30/18
Contract amount:
$1,404,554
FY 16-17: $702,277
FY 17-18: $702,277
Other Project Funding:
$ 756,298
35 %
BOS District: 3 Agency phone #: 559-600-3330
Mailing address if different than above: n/a
Website: www.fcdph.org
Strategic Plan Tier: Tier 1: Children Families
Project Description:
Briefly address what F5FC is funding and why. If applicable, describe the goals/outcomes. This will be placed on
the F5FC website.
The Fresno County Public Health Department (DPH) will pass-through funding under this contract to
ensure Commission’s funds can be used as local match to leverage state and federal funds further
supporting implementation and sustainability of the Help Me Grow (HMG) Fresno County system. The
goal of HMG Fresno County is to promote the use of standardized developmental screening in pediatric
settings, create family and community networking opportunities to promote early detection, provide
centralized access point to offer child development information and link families with needed services,
and facilitate greater access and collaboration through use of data. This contract does not have any
services attached as DPH will directly contract with the Exceptional Parents Unlimited to operate the
HMG Fresno County.
F5FC Contract Manager: Kristina Hernandez
Program Contact
(Person who runs day to day program operations/supervisor/coordinator/manager)
Prefix: Ms. Name: Rose Mary Garrone Title: Division Manager, MCAH Director, Director
of Nurses
E-mail: rgarrone@co.fresno.ca.us Phone #: 559-600-3330
Finance Contact
(Person responsible for submitting budgets, financial reports and/or invoices)
Prefix: Mr. Name: Michael Chu Title: Accountant
E-mail: mchu@co.fresno.ca.us Phone #: 559-600-6426
Notice Contact
(Person who has legal authority to sign contract)
Prefix: Mr. Name: Dave Pomaville Title: Director
E-mail: dpomaville@co.fresno.ca.us Phone #: 559-600-3200
Public Contact
(Person responsible for general public calls requesting program information, how to access services, media, etc.)
Prefix: Ms. Name: Rose Mary Garrone Title: Division Manager, MCAH Director, Director of
Nurses
E-mail: rgarrone@co.fresno.ca.us Phone #: 559-600-3330
Direct Services Face Sheet & Scope of Work
This document will be completed with First 5 Fresno County (F5FC) staff
and Service Provider during a development meeting.
A. Face Sheet
Direct Services Face Sheet & Scope of Work
County of Fresno, Help Me Grow Fresno County Program, Contract # 201617-0989
R0616 (1&2) Page 2 of 4
Agency Service Locations:
List all physical addresses where F5FC services take place. If more than three sites, please include in
this document by adding another row. Refer to the Fresno County website to find the correct County
District for each service location.
First 5 Fresno County Strategic Plan and First 5 CA Result and Service Area Alignment:
Persimmony Contact Financial Module – FINANCIAL DATA ENTRY
(Person responsible for entering financial information)
Prefix: Mr. Name: Michael Chu Title: Accountant
E-mail: mchu@co.fresno.ca.us Phone #: 559-600-6426
Training: Access and No Training Required
Persimmony Contact Financial Module – FINANCIAL APPROVAL
(Person responsible for approving financial information)
Name: Rose Mary Garrone Title: Division Manager, MCAH Director,
Director of Nurses
E-mail: rgarrone@co.fresno.ca.us Phone #: 559-600-3330
Persimmony Contact Financial Module – FINANCIAL APPROVAL
(Person responsible for approving financial information)
Prefix: Ms. Name: Aphivanh (Appy)
Xayavath Title: Staff Analyst
E-mail: axayavath@co.fresno.ca.us Phone #: 559-600-6335
Persimmony Monitoring Module – ANNUAL CONTRACT REVIEW (ACR) ACCESS
(Person responsible for responding to administrative and programmatic components of the ACR)
Prefix: Ms. Name: Rose Mary Garrone Title: Division Manager, MCAH Director,
Director of Nurses
E-mail: rgarrone@co.fresno.ca.us Phone #: 559-600-3330
Location(s) District(s)
Location 1: 1221 Fulton Mall, Brix Building-4th Floor, Fresno, CA
93721 District 3
Goal per F5FC Strategic Plan: Percent of Funding Dollar Amount
FY1617 FY1718 FY1617 FY1718
Goal 1: Health Promotion 100% 100% $702,277 $702,277
Primary Strategy per
F5FC Strategic Plan:
Percent of Funding Dollar Amount
FY1617 FY1718 FY1617 FY1718
HP3 Developmental Screenings and Assessments 100% 100% $702,277 $702,277
State Result
Area/Outcome
Refer to the Annual Report &
School Readiness Appendices
Fiscal Year
State Service Area
Percent of
Clients
Percent of
Funding
1617 1718 1617 1718
3. Improved Child Health 3n) Quality Health Systems Improvement 0 0 100 100
Direct Services Face Sheet & Scope of Work
County of Fresno, Help Me Grow Fresno County Program, Contract # 201617-0989
R0616 (1&2) Page 3 of 4
Service Provider Staff Confidentiality Agreement & Request for Persimmony User Logon
All staff members of F5FC funded programs and projects (Service Providers) who are responsible for gathering or
maintaining confidential information and records must adhere to this agreement.
Responsibilities
During the performance of Service Provider assigned duties related to the F5FC project, Service Provider might
have access to confidential client information and records required for effective coordination and delivery of
services to children and their families. All confidential discussions, deliberations, records, and information
generated or maintained in connection with these activities shall be disclosed only to persons who have the need to
know and authority to access confidential consumer information or records. This include s information obtained and
conveyed through all media including the Persimmony database. Service Provider must not disclose any
confidential client information to any third party without the written autho rization from the client or legally
authorized representative.
Legal Liabilities
Service Provider must adhere to the following:
Notice: All applicable employees, agents, and subcontractors shall be notified of state requirements for
confidentiality and also notified that any person knowingly or intentionally violating the provisions of the state
law is guilty of a misdemeanor.
Records pertaining to any individual recipient of F5FC will be confidential and will not be open to examination
for any purpose not directly connected with the administration of local evaluation.
No person will publish, disclose, use, or permit the use of, or cause to be published, disclosed or used, any
confidential information pertaining to any individual recipient of F5FC services.
Prohibition of Re-Disclosing Confidential Client Information Employment Confidentiality
Agreement
This notice accompanies a disclosure of confidential information concerning a consumer of services fund ed by the
F5FC. The above referenced agency is prohibited from making any further disclosure of this confidential
information unless further disclosure is expressly permitted by the written authorization to release the information of
the person to whom it pertains or as otherwise permitted by these regulations. A general authorization for the
release of confidential information is NOT sufficient for this purpose.
Acknowledgement of Confidentiality and Prohibition of Re-Disclosing Confidential Client
Information Employment Confidentiality Agreement
The Agency acknowledges responsibility not to divulge any confidential information or records concerning clients of
F5FC funded services without proper written authorization. By signing the Direct Services Agreement, the Agency
accepts confidentiality and prohibition of re-disclosing confidential funding requirements.
Direct Services Face Sheet & Scope of Work
R0616 (1&2) Page 4 of 4
Type of Agreement: New-Direct Service
Type of Procurement: Informal Formal Sole Source
Annual Contract Review: Formal Informal
BFF Policy Agreement Form Completed: Yes No (attach form to contract) N/A
EFT Form Completed: Yes No (attach form to contract)
W-9 Completed: Yes No
Persimmony Set-Up: (check all that apply)
No data - only basic info for state reporting
Aggregate data
Client level data reporting
Narrative
Performance module
Financial module
Financial module
Monthly reporting
Quarterly reporting
One time payment
State upload
Type of Agency: (choose only one)
City Government
Private and/or for Profit Organization
Community Benefit Organization (501(c)3 School District
County Government State Government
Faith Based Organization (attach policy) Other (please specify):
Federal Government Agency
Higher Education
Commission Approved Date: 6/1/2016
Contract Manager Approved
Date: 7/5/2016
Strategies Reviewed by Program & Evaluation Director Approved
Date: 7/8/2016
See Description of Services (end notes)
F5FC Office Use Only
Agency name: County of Fresno, Department of Public
Health
Contract number: 201617-0989
Program name: Help Me Grow Fresno County Contract amount: $1,404,554
County of Fresno, Department of Public Health
Contract # 201617-0989
Help Me Grow Fresno County
Page 18
R1116(2)
Exhibit B
Project Budget
1
2
3
4
5
6
7
8
9 Year 1 Year 2
10 2016-2017 2017-2018
11
12
13 0 0 0
14 0 0 0
15 0 0 0
16 0 0 0
17
18 0 0 0
19 0 0 0
22 0 0 0
23
24 0 0 0
25 0 0 0
26 639,252 639,252 1,278,504
28 63,025 63,025 126,050
29
30 702,277 702,277 1,404,554
31
32
33 A.Leveraged 378,149 378,149 756,298
36 378,149 378,149 756,298
Total Program Expenses
FIRST 5 FRESNO COUNTY
Category
Agency Name:
Project Name:
Contract Term:
Contract Number:
Budget
Total Other Funding
IV. Professional Services
VI. Indirect Costs
VII. Other Funding
I. Personnel
A. Salaries
B. Benefits
C. Taxes
Total Personnel
II. Operating Expenses
A. Facilities Costs
B. Operational/Supplies
Total Program
Total Operating Expenses
III. Program Expenses
A. Materials and Supplies
07/08/16
Aphivanh Xayavath
Staff Analyst
County of Fresno Department of Public Health
PHN Passthrough to EPU Help Me Grow Fresno County
7/1/2016-6/30/2018
201617-0989
Total Amount
Revised Budget:
Date of Submission:
Prepared by:
Title:
No Yes
Children Families Commission of Fresno County
Service Provider Budget
1 Agency Name:Contract Term:
2 Project Name:Contract Number:3
4
5
6
7 Title FTE Amount Title FTE Amount Title FTE Amount
8 - - -
9
10
14
15 - - - - - -
16 B. Benefits 0%
17 C. Taxes 0%
18
19
Justification of Benefits and
Taxes:
20
21
22
23
24
25
26
33
34
35
36
37
39
40
41
43
44
50 Program Totals
51
52
53 A. Program Total @ %15.87%
54
55 Total Proposed Budget
County of Fresno Department of Public Health 7/1/2016-6/30/2018
PHN Passthrough to EPU Help Me Grow Fresno County 201617-0989
A B C D
Fiscal Period 2 (7/1/17-6/30/18)
I. Personnel
The "Amount" should be: Annual
Salary X the FTE whenever
possible
A. Total Salaries & FTE
F5FC Requested Amounts
FY 2016-2017 Leveraged F5FC Requested Amounts
FY 2017-2018
Fiscal Period 1 (7/1/16-6/30/17)Fiscal Period 1 (7/1/16-6/30/17) 10% Minimum
Personnel Subtotal - - -
- - -
- - -
A. Facilities Costs - - -
II. Operating Expenses
B. Operational/Supplies - - -
Narrative/Justification – Explain these costs and how they apply to the program, then state methodology (FTE, Square Footage, etc) for these costs and provide the calculation
Narrative/Justification –
Operating Expenses Subtotal - - -
Narrative/Justification – Explain these costs and how they apply to the program, then state methodology (materials, services, leases) for these costs and provide the calculation
Narrative/Justification –
III. Program Expenses
Instructional Information Narrative/Justification – Provide the number of participants, Average cost of materials and supplies per participant, a description and a justification of all items.
A. Materials and Supplies - - -
Narrative/Justification -Narrative/Justification -Narrative/Justification -
Subtotal - - -
IV. Professional Services (Contracts, MOU's, Sub agreements, etc.)
Instructional Information In the Narrative/Justification box provide a detailed explanation and calculation of all professional services considered on this line item and how they are to support the program or staff.
Subtotal 639,252 340,335 639,252
Pass- through funds to EPU for Help Me Grow Fresno County. Includes funds for personnel,
operating expenses, professional services, and insurance/ audit costs. See Help Me Grow Fresno
County - EPU budget for justification of costs.
Narrative/Justification – Narrative/Justification –
VI. Indirect (= Program Totals - Equipment x Percentage of Indirect)
Instructional Information In the Narrative/Justification box explain these costs, how they will support/benefit the program, and how the percentage was determined.
63,025 37,814 63,025
639,252 340,335 639,252
Narrative/Justification – The actual County indirect cost rate is 15.87% Narrative/Justification – Narrative/Justification –
702,277 378,149 702,277
7/21/2016 1 of 2
County of Fresno, Department of Public Health
Contract# 201617-0989
Help Me Grow Fresno County
Page 19
Exhibit C
Individuals Handling Funds
ORGANIZATION/AGENCY NAME
(CONTRACTOR): County of Fresno, Department of Public Health
THE UNDERSIGNED ARE THE ONLY INDIVIDUALS AT THIS AGENCY WHO CONTROL
DISBURSEMENTS AND/OR RECEIPTS AND CERTIFY BY VIRTUE OF THEIR SIGNATURE
THAT:
{1) HE/SHE HAS NEVER BEEN CONVICTED OF A FELONY;
(2) HE/SHE HAS NOT HAD A JUDGMENT ENTERED AGAINST HIM/HER BASED UPON
MISAPPROPRIATION OF FUNDS OR SIMILAR ACTION; AND,
(3} HE/SHE IS BONDED.
Evelyn R~.-'!.im=e=r __ _
Name
Business Manager
Title
Miroslava Ga=rz=a'------
Name
Supervising Account Clerk ___ _
Title
Michael Chu
Name
Accountant
Title
fKY\.P ~ ~&-ts 'b\,o.-N'D-R s
Name
th.PLL~'L~n -~~t~Ll~
Title
R1116(2)
Signa re
Date' 1
1/-17-lk
Date
il /1 7/16
Date
~ r~d t.?~A_,
1gnature
\;&u_Av--h.Q_-t. ~ , dD llp
Date
ATIEST:
BERNICE E. SEIDEL, Clerk
Bo~rvisors
By ~-C~~
County of Fresno, Department of Public Health
Contract# 201617-0989
Help Me Grow Fresno County
Page 20
Exhibit D
Signatory Authority
I CERTIFY THE AGENCY OFFICIAL LISTED BELOW IS AUTHORIZED AND EMPOWERED
TO SIGN AND ENTER INTO THIS AGREEMENT ON BEHALF OF THE AGENCY
(CONTRACTOR) AND BY VIRTUE OF HIS/HER SIGNATURE, BIND THE AGENCY.
ORGANIZATION/AGENCY NAME
(CONTRACTOR):
SIGNATURE OF GOVERNING
BODY OFFICIAL:
DATE SIGNED:
PRINTED NAME:
TITLE:
SIGNATURE OF AUTHORIZED
AGENCY OFFICIAL:
DATE SIGNED:
TYPED NAME:
TITLE:
County of Fresno, Department of Public Health
<t ¥-A J! ~. ~ .A
~-C "~ ~-v\. \G.a~ c L~.., d.o\ l~
I
Ernest Buddy Mendes
Chairman, Board of Supervisors
F_ ~A L I 41, ..... .1 ,
~ (_~ ~v'-\t::J ~"-\.1' ~0 \\b
Ernest Buddy Mendes
Chairman, Board of Supervisors
NOTE: SHOULD CIRCUMSTANCES REQUIRE A CHANGE IN THE ABOVE, A NEW
SIGNATORY AUTHORIZATION MUST BE COMPLETED AND FORWARDED TO THE
COMMISSION.
ATTEST:
R1116(2)
AGREEMENT BETWEEN THE COUNTY OF FRESNO AND CHILDREN AND FAMILIES
COMMISSION OF FRESNO COUNTY
Term: July 1, 2016-June 30, 2018
APPROVED AS TO LEGAL FORM:
DANIEL C. CEDERBORG, COUNTY COUNSEL
By ~
APPROVED AS TO ACCOUNTING FORM:
OSCAR J. GARCIA, C.P.A., AUDITOR-CONTROLLER/
TREASURER -TAX COLLECTOR
By {)e., fLIZ.,rfjl
REVIEWED AND RECOMMENDED FOR APPROVAL:
By UJcceL
David Pomaville, Director
Department of Public Health
Fund/Subclass:
Organization #:
Revenue:
ax
0001 /10000
56201706
3530