HomeMy WebLinkAboutAgreement A-17-023 with CalFire Zone 9 - 5GA16110.pdfGRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
1
TERMS AND CONDITIONS OF GRANT AGREEMENT
I. RECITALS
1. This Agreement, is entered into between the State of California, by and through
the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter
referred to as “STATE” and Fresno County Public Works and Planning & The
Office of Emergency Services, hereinafter referred to as “GRANTEE”.
2. The STATE herby grants to GRANTEE a sum (hereinafter referred to as
“GRANT FUNDS”) not to exceed Two Hundred Thousand Dollars
($200,000.00).
3. In addition to the terms and conditions of this Agreement, the STATE and
GRANTEE agree that the terms and conditions contained in the documents set
forth below are hereby incorporated and made part of this agreement.
a. State Responsibility Area Fire Prevention Fund and Tree Mortality Grant
Program Procedural Guide
b. The submitted Application, Scope of Work, Budget Detail, and Exhibits
II. SPECIAL PROVISIONS
1. Recipients of GRANT FUNDS pursuant to Chapter 23, Statutes of 2016 shall
abide by the provisions in this Agreement. This includes the requirement that
work shall not commence prior to the execution of this Agreement by both
parties. Any work started prior to the execution of this Agreement will not be
eligible for funding under the terms of this Agreement.
2. As precedent to the State’s obligation to provide funding, GRANTEE shall
provide to the STATE for review and approval a detailed budget, specifications,
and project description. Approval by the STATE of such plans and
specifications, or any other approvals provided for in this Agreement, shall be for
scope and quality of work, and shall not relieve GRANTEE of the obligation to
carry out any other obligations required by this Agreement, in accordance with
applicable law or any other standards ordinarily applied to such work or activity.
3. All informational products (e.g., data, studies, findings, management plans,
manuals, photos, etc.) relating to California’s natural environment produced with
the use of GRANT FUNDS shall be available for public use.
III. GENERAL PROVISIONS
1. Definitions
a. The term “Agreement” means grant agreement number 5GA16110.
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
2
b. The term “GRANT FUNDS” means the money provided by the STATE to
the GRANTEE in this Agreement.
c. The term “GRANTEE” means an applicant who has a signed Agreement
for the award for GRANT FUNDS.
d. The term “Other Sources of Funds” means all matching fund sources that
are required or used to complete the Project beyond the GRANT FUNDS
provided by this Agreement.
e. The term “STATE” means the State of California, Department of Forestry
and Fire Protection (CAL FIRE).
f. The term “Project” means the development or other activity described in
the “Project Scope of Work”.
g. The term “Project Budget Detail” as used herein defines the approved
budget plan.
h. The term “Project Scope of Work” as used herein means the individual
scope of work describing in detail the approved tasks.
2. Project Representatives
The project representatives during the term of the agreement will be:
STATE: CAL FIRE GRANTEE: Fresno County Public
Works and Planning & The Office of
Emergency Services
Section/Unit: FKU - Fresno-Kings Unit Section/Unit: N/A
Attention: Ed Simpson Attention: Adan Ortiz
Mailing Address:
210 S. Academy
Sanger, CA 93657
Mailing Address:
1221 Fulton Mall, 3rd Floor
Fresno, CA 93721
Phone Number: (559) 493-4307 Phone Number: 559-600-4064
Email Address:
Edwin.Simpson@fire.ca.gov
Email Address: aortiz@co.fresno.ca.us
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
3
Changes to the project representatives during the term of the agreement shall be
made in writing. Notice shall be sent to the above representative for all notice
provisions of this Agreement.
3. Project Execution
a. Subject to the availability of grant monies, the STATE hereby grants to the
GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount
stated on Section I. RECITALS, Paragraph 2 in consideration of and on
condition that the sum be expended in carrying out the purposes as set
forth in the description of the Project in this Agreement and its
attachments and under the terms and conditions set forth in this
Agreement.
b. GRANTEE shall assume any obligation to furnish any additional funds that
may be necessary to complete the Project. Any amendment to the Project
as set forth in the Application on file with the STATE must be submitted to
the STATE for approval in writing. No amendment is allowed until written
approval is given by the STATE.
c. GRANTEE shall complete the Project in accordance with the time of
Project performance set forth in this Agreement, unless an amendment
has been approved and signed by the STATE under the terms and
conditions of this Agreement. Amendments must be requested in
advance and will be considered in the event of circumstances beyond the
control of the GRANTEE, but in no event less than 30 days from the
Agreement expiration date and in no event less than 30 days before the
effective date of the amendment. Approval of amendment is at the
STATE’s discretion.
d. GRANTEE certifies that the Project Scope of Work complies with all local,
State, and federal laws and regulations.
e. GRANTEE shall comply with the California Environmental Quality Act
(CEQA) (Public Resources Code, Section 21000, et. seq. Title 14,
California Code of Regulations, Section 15000 et. seq.) and all other local,
State, and federal environmental laws. A copy of the certified CEQA
document must be provided to STATE before any GRANT FUNDS are
made available for any Project activity that could directly impact the
environment (e.g. cutting, piling or burning bush, masticating, dozer work,
etc.). CEQA compliance shall be completed within one (1) year from start
date of the Agreement. The start date is considered the date the last party
signs the Agreement. GRANT FUNDS will be made available in advance
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
4
of CEQA compliance for project activities that do not have the potential to
cause a direct environmental impact (e.g. project planning, locating and
marking property or project boundaries, contacting and signing up
landowners, etc.).
f. GRANTEE shall permit periodic site visits by representative(s) of the
STATE to ensure program compliance and that work is in accordance with
the approved Project Scope of Work, including a final inspection upon
Project completion.
g. GRANTEE, and the agents and employees of GRANTEE, in the
performance of this Agreement, shall act in an independent capacity and
not as officers, employees, or agents, of the STATE.
4. Project Costs and Payment Documentation
a. Payment by the STATE shall be made after receipt of an acceptable
invoice and approval by a duly authorized representative of the STATE.
GRANTEE shall submit an invoice for payment to the CAL FIRE Project
Representative of the STATE. A final invoice shall be submitted no later
than 30 days after completion, expiration, or termination of this
Agreement.
b. For services satisfactorily rendered, and upon receipt and approval of
invoices for payment, the STATE agrees to compensate GRANTEE for
actual expenditures incurred in accordance with the rates specified herein,
which is attached hereto, as Attachment 3 – Final Project Budget, and
made a part of this Agreement.
c. GRANTEE shall submit, in arrears, not more frequently than once a
month, and no less than quarterly, an invoice to the STATE for costs paid
by GRANTEE pursuant to this Agreement. Each invoice shall contain the
following information: the Agreement number, the dates or time period
during which the invoiced costs were incurred, expenditures for the current
invoice and cumulative expenditures to date by major budget category
(e.g., salaries, benefits, supplies, etc.), appropriate supporting
documentation, project progress reports, and the signature of an
authorized representative of GRANTEE as detailed in the Invoice
Guidelines of the State Responsibility Area Fire Prevention Fund and Tree
Mortality Grant Program Procedural Guide.
d. GRANT FUNDS in this Agreement have a limited period in which they
must be expended. All GRANTEE expenditures must occur prior to the
end of the Project performance period of this Agreement.
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
5
e. Except as otherwise provided herein, GRANTEE shall expend GRANT
FUNDS in the manner described in the Project Budget Detail approved by
the STATE. The dollar amount of an item in the Project Budget Detail may
be increased or decreased by up to ten percent (10%) of the budget item
through reallocation of funds from another item or items, without approval
by the STATE; however, GRANTEE shall notify the STATE in writing in
project progress reports when any such reallocation is made, and shall
identify both the item(s) being increased and those being decreased. Any
increase or decrease of an item of more than ten percent (10%) of the
budget item must be approved in writing by the STATE before any such
increase or decrease is made. A formal approved amendment is required
to increase the total amount of GRANT FUNDS.
f. GRANTEE shall promptly submit any and all records at the time and in the
form as the STATE may request.
g. GRANTEE shall submit each invoice for payment to:
California Department of Forestry & Fire Protection
Attention: Ed Simpson
210 S. Academy
Sanger, CA 93657
h. Notwithstanding any of the provisions stated within this Agreement, the
STATE may at its discretion make advance payment to the GRANTEE, if
GRANTEE is a Community-based private non-profit agency, upon written
request by the GRANTEE. Advance payment made by the STATE shall
be subject to the circumstance and provisions below.
Where hardship circumstances exist for the GRANTEE, the STATE will
consider authorizing advance payments. The STATE will consider the
following factors in determining whether a hardship situation exists:
Modest reserves and potential cash flow problems of the
GRANTEE including the need for advance funding in order to
initiate a project. A justification for advance payment may include
items such as the inability to pay for staff, supplies, administration
expenses, and to secure contractors for Project work.
The following guidelines will be applied to advance payments:
Multiple advance payments may be made to a GRANTEE over the
life of a project.
No single advance payment shall exceed 25% of the total grant
amount and must be spent on eligible costs within six months of the
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
6
advance payment request. The balance of unspent advance
payment funds not liquidated within the six month spending period
will be billed for the return of the advanced funds to the STATE.
The amount will be returned to the grant balance.
A request for advance payment must include the same level of
expenditure detail and justification as a regular invoice.
All work under a previous advance payment must be fully liquidated
via an invoice and supporting documentation and completed to the
STATE’s satisfaction before another advance payment will be
made.
Any advance payment received by a GRANTEE and not used for
project eligible costs shall be returned to CAL FIRE.
Advance payments must be deposited into an interest-bearing
account. Any interest earned on advance payment funds must be
accounted for and reported as program income used toward
offsetting the project cost or returned to the STATE.
5. Budget Contingency Clause
a. If STATE funding for any fiscal year is reduced or deleted for purposes of
the TM grant program, the STATE shall have the option to either cancel
this Agreement with no liability occurring to the STATE, or if possible and
desirable, offer an Agreement amendment to GRANTEE to reflect the
reduced amount available for the Project.
6. Project Administration
a. GRANTEE shall provide the STATE a written report showing total final
Project expenditures and matching funds before work on the Project
begins. GRANTEE must report to the STATE all sources of other funds for
the Project. If this provision is deemed to be violated, the STATE will
request an audit of GRANTEE and can delay the disbursement of funds
until the matter is resolved.
b. GRANTEE shall promptly submit written Project reports as the STATE
may request throughout the term of this Agreement.
c. GRANTEE shall submit a final accomplishment report, final invoice with
associated supporting documentation, and copies of materials developed
using GRANT FUNDS, including but not limited to plans, educational
materials, etc. within 30 days of Project completion.
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
7
7. Financial Records
a. GRANTEE shall retain all records described in Section 7(c) below for
three (3) years after final payment by the STATE. In the case an audit
occurs, all such records shall be retained for one (1) year from the date is
audit is completed or the three (3) years, whichever date is later.
b. GRANTEE shall maintain satisfactory financial accounts, documents, and
records for the Project and make them available to the STATE for review
during reasonable times. This includes the right to inspect and make
copies of any books, records, or reports of GRANTEE pertaining to this
Agreement or matters related thereto.
c. GRANTEE shall keep such records as the STATE shall prescribe,
including, but not limited to, records which fully disclose (a) the disposition
of the proceeds of state funding assistance, (b) the total cost of the Project
in connection with such assistance that is given or used, (c) the amount
and nature of that portion of the Project cost supplied by other sources,
and (d) any other such records as will facilitate an effective audit. All
records shall be made available to the STATE, other State of California
agency, or other entity as determined by the State of California for auditing
purposes at reasonable times.
d. GRANTEE shall use any generally accepted accounting system.
8. Project Termination
a. This Agreement may be terminated by the STATE or GRANTEE upon 30-
days written notice to the other party.
b. If either party terminates the Agreement prior to the completion of the
Project, GRANTEE shall take all reasonable measures to prevent further
costs to the STATE under the Agreement and the STATE shall be
responsible for any reasonable and non-cancelable obligations incurred by
GRANTEE in the performance of this Agreement prior to the date of the
notice to terminate, but only up to the undisbursed balance of funding
authorized in this Agreement.
c. Failure by GRANTEE to comply with the terms of this Agreement may be
cause for suspension of all obligations of the STATE hereunder at the
discretion of the STATE.
d. Failure of GRANTEE to comply with the terms of this Agreement shall not
be cause for the suspension of all obligations of the STATE hereunder if in
the judgment of the STATE such failure was due to no fault of GRANTEE.
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
8
At the discretion of the STATE, any amount required to settle at minimum
cost any irrevocable obligations properly incurred shall be eligible for
reimbursement under this Agreement.
e. Final payment to GRANTEE may not be made until the STATE
determines the Project conforms substantially to this Agreement.
9. Hold Harmless
a. GRANTEE shall defend, indemnify and hold the STATE, its officers,
employees, and agents harmless from and against any and all liability,
loss, expense (including reasonable attorney's fees), or claims for injury or
damages arising out of the performance of this Agreement but only in
proportion to and to the extent such liability, loss, expense, attorney's fees,
or claims for injury or damages are caused by or result from the negligent
or intentional acts or omissions of GRANTEE, its officers, agents, or
employees. The duty of GRANTEE to indemnify and hold harmless
includes the duty to defend as set forth in Civil Code Section 2778. This
Agreement supersedes GRANTEE’s right as a public entity to indemnity
(see Government Code Section 895.2) and contribution (see Government
Code Section 895.6) as set forth in Government Code Section 895.4.
b. GRANTEE waives any and all rights to any type of express or implied
indemnity or right of contribution from the STATE, its officers, agents, or
employees for any liability resulting from, growing out of, or in any way
connected with or incident to this Agreement.
c. Nothing in this Agreement is intended to create in the public or in any
member of it rights as a third-party beneficiary under this Agreement.
10. Tort Claims
FEDERAL:
The United States shall be liable, to the extent allowed by the Federal Tort
Claims Act 28 United States Code 2671-2680, for claims of personal injuries or
property damage resulting from the negligent or wrongful act or omission of any
employee of the United States while acting within the scope of his or her
employment, arising out of this Agreement.
STATE:
The State of California shall be liable, to the extent allowed by law and subject to
California Government Code, Title 1, Division 3.6, providing for the filing of tort
claims against the State of California, for personal injuries or property damage
GRANT NUMBER 5GA16110
FRESNO COUNTY PUBLIC WORKS AND PLANNING & THE OFFICE OF
EMERGENCY SERVICES
ZONE 9 - UPPER MILLWOOD TREE REMOVAL
9
resulting from the negligent or wrongful act or omission of State of California
employees while acting within the scope of his or her employment, arising out of
this Agreement.
11. Nondiscrimination
The State of California prohibits discrimination in all its programs and activities on
the basis of race, color, national origin, age, disability, sex, marital status,
religion, sexual orientation, genetic information, political beliefs, reprisal, or
because all or part of an individual’s income is derived from any public
assistance program. GRANTEE shall not discriminate against any person on
any of these bases.
12. Incorporation
The grant guidelines and the Project Scope of Work, Project Budget Detail and
any subsequent amendments or modifications to the Project Scope of Work and
Project Budget Detail approved in writing by the STATE are hereby incorporated
by reference into this Agreement as though set forth in full in this Agreement.
13. Severability
If any provision of this Agreement or the Project Scope of Work thereof is held
invalid, that invalidity shall not affect other provisions or applications of this
Agreement which can be given effect without the invalid provision or application,
and to this end the provisions of this Agreement are severable.
14. Waiver
No term or provision hereof will be considered waived by either party, and no
breach excused by either party, unless such waiver or consent is in writing and
signed on behalf of the party against whom the waiver is asserted. No consent
by either party to, or waiver of, a breach by either party, whether expressed or
implied, will constitute consent to, waiver of, or excuse of any other, different, or
subsequent breach by either party.
15. Assignment
This Agreement is not assignable by GRANTEE either in whole or in part.
California Department of Forestry and Fire Protection (CAL FIRE)
SRAFPF & TM Grant Application
Fiscal Year 2016-17 Funding Opportunity
Project Name/Title: Zone 9 - Upper Millwood Tree Removal
County: Fresno CAL FIRE Unit/Contract County: FKU - Fresno-Kings Unit
2. Sponsoring Organization:Fresno County Public Works and Planning & the Office of Emergency Services
Organization Type: County Government If Other, Please specify:
Title: Staff Analyst III
Project Manager
First Name: Adan Last Name: Ortiz
Address 1: 1221 Fulton Mall, 3rd Floor
Address 2:
City: Fresno State: California
Phone Number: 559-600-4064 Secondary Phone Number: 559-600-4065
Email Address: aortiz@co.fresno.ca.us Fax Number: 559-600-7630
3. For which activity is funding being requested?
1. Project Tracking #: 16-FKU-2015 CalMapper ID:
If Other, Please specify
4. Grant Period: Please provide the estimated start date and completion date for your project. Projects MUST be completed by
March 15, 2019. Note that final billing is due 30 days after project completion. Please use MM/DD/YYYY format.
Project Start Date: 03/01/2017 Project Completion Date: 06/30/2018
Removal of Dead or Dying Trees
Page 1 of 4
Please use this 3-letter Unit identifier for file
naming
(see questions 5 & 14)
Please complete the project identification information.
Please fill out this form completely. Be sure to save a copy of this form for your records. Submit 1 printed copy with original signature(s)
and 1 electronic copy and all supporting materials to: California Department of Forestry and Fire Protection, Attention: Grants
Management Unit - SRAFPF & TM Grant, P.O. Box 944246, Sacramento, CA 94244-2460. E-mail an electronic copy to
CALFIRE.Grants@fire.ca.gov. Be sure to include all attachments.
Project Name: Zone 9 - Upper Millwood Tree Removal
Tracking #: 16-FKU-2015
Zip Code: 93721
Is your project tree mortality related?Yes No
Yes NoIs your project in the State Responsibility Area?
Page 2 of 4
5. Project Location: Identify a central point that identifies the general area of project activities. Enter the information in NAD 83 -
degrees, minutes and seconds in whole numbers. Enter Longitude as a positive number.
Latitude must be between 32 and 42 degrees. Longitude must be between 114 and 125 degrees. Latitude and Longitude minutes and
seconds must be between 0 and 60. For planning or public education projects, use a central point in the SRA for the general area covered by
the project.
Please attach a Project map in PDF format with geographic information describing your project location. The map should show the
surrounding area in relation to the project. File naming convention: Features should be named with the Tracking # and Feature Type.
Example: 16-UUU-XXXX-MAP.pdf
"Project Area" is the general area where project activities will reduce wildfire risk and/or damage. All projects must have a project area. For
planning or public education grants or other projects that don't have well-defined boundaries, provide a map that generally covers the area.
For example, for a county-wide public education project, the map should identify the populated portion of the SRA in the county.
°
43
´
44
´´
Latitude N ´´7´2°119Longitude W36
6. Project Area Statistics:
For all projects, give an estimate of the project area size and include an estimate of the number of habitable structures impacted by the
project. Provide the size of the treatment area for projects that include fuels treatment.
Habitable Dwellings (# of dwellings): 88
Project Area (acres): 4,271
Fuels Treatment Area (acres): 4,271
7. SRA Fire Hazard Severity Zones (FHSZ):
What SRA Fire Hazard Severity Zones (FHSZ) are in the project area? SRA Fire Hazard Severity Zone ratings are available at:
http://calfire.ca.gov/fire_prevention/fire_prevention_wildland_zones.php
Please provide an approximate number of acres or percentage of the project area in each zone.
FHSZ Rating Acres Percent
Very High 2,328
Acres Note: Total acres must be the same as Item 6 Project Area (Acres).
Percent Note: Total % must be 100%
TOTAL
Non SRA
(Federal or Local Area)
Moderate
High
4,271
644
1,299
%
%
%
%
%
Project Name: Zone 9 - Upper Millwood Tree Removal
Tracking #: 16-FKU-2015
If so, what is the name of the community?
If none, enter "none".Upper Millwood
10. Community at Risk: Is the project associated with a community that is listed as a Community At Risk? See
http://osfm.fire.ca.gov/fireplan/fireplanning_communities_at_risk.php
8. Limiting Factors:
Are there any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R's); matters
related to zoning; use restrictions, or other factors that can or will limit the fire prevention proposed activity?
If checked, describe existing plan(s) and the limitations, if any, in the attached Scope of Work.
9. Timber Harvest Plans:
For fuel reduction projects, is there a timber harvesting document on any portion of the proposed project area for which a "Notice of
Completion" has not been filed with CAL FIRE?
If checked, provide the THP identification number and describe the relationship to the project in the attached Scope of Work document.
THP ID Number:
Number of Communities in the project area: 3
11. Project Budget:
What is the proposed budget? Please include a discussion of the project budget in the Scope of Work and enter the amount from the
Project Budget workbook (.xls).
Budget Item Amount
Grant Portion of project ($) $200,000.00
Equipment Purchases ($)
Partners ($)
Total Project Budget ($) 200,000
12. Local Wildland Fire Risk Reduction Plans:
Is the project in, consistent with, or build on a larger plan that deals with the risk and potential impact to habitable structures in the SRA
covered by this project? If so, discuss in the Scope of Work. Select all that apply.
CAL FIRE Unit Strategic Fire Plan
County Fire Department Strategic Fire Plan
Local Fire Department Plan
Homeowners' Association Plan
Fire Safe Council Action Plan
FIREWISE Community Assessment
Community Wildfire Protection Plan
Other Local Plan (Identify in Scope of Work)
Project Name: Zone 9 - Upper Millwood Tree Removal Page 3 of 4
Tracking #: 16-FKU-2015
California Department of Forestry and Fire Protection (CAL FIRE)
SRAFPF/TM Grant Project FY 2016-17
Scope of Work
Project Name Project Tracking Number
Project Description Summary: Please provide a paragraph summarizing the
proposed project including the location, habitable structures, acres treated, number
of trees to be removed, etc.
Zone 9 - Upper Millwood Tree Removal
16-FKU-2015
The project is located in the tree mortality priority county of Fresno, a tier one high
hazard zone area and high fire hazard severity zone. The project will remove dead
and dying trees that are within 300 feet of 88 habitable structures. Primary focus will
be placed on removal and disposal of dead and dying trees around structures and
non-county maintained roads in and around the community of Upper Millwood covering
4271 acres as illustrated on the attached map. Approximately 342 dead or dying trees
have been identified for removal in this area. This project will provide community
residence a reduced risk of hazard trees impacting habitable structures and safer
ingress and egress routes along local roads within communities. County maintained
roads are already being treated with a 2015 SRA grant and California Disaster
Assistant Act (CDAA) funds by the County of Fresno. Fuel breaks are in progress in
this area and adjacent to the project and PG&E continues to remove trees along power
lines in these communities.
A. Project Description
This item is broken into project specific criteria depending on the type of project being proposed:
planning, education and tree Removal. Please only answer the one set of questions in this
section that pertain to your project.
Removal of Dead or Dying Tree Projects
1. Describe the geographic scope of the project, including an estimate of the number of dead/
dying trees that will be removed or specific activity in support of dead and dying tree removal.
2. Describe the goals, objectives, and expected outcomes of the project, this could include, but is
not limited to number of homes treated, number of trees removed, or number miles of roads treated,
etc.
3. Provide a clear rationale for how the proposed project will identify dead or dying trees that pose
an threat to public health and safety.
4. Identify any additional assets at risk to wildfire and tree mortality that will benefit from the
proposed project. These may include, but are not limited to, domestic and municipal water supplies,
power lines, communication facilities and community centers, residences and neighborhoods.
5. Is the scale of the project appropriate to achieve the stated goals, objectives and outcomes
discussed in Item 2 above?
Fuel Reduction Projects
1. Describe the geographic scope of the project, including an estimate of the number of habitable
structures in the SRA and the names of the general communities that will benefit.
2. Describe the goals, objectives, and expected outcomes of the project.
3. Provide a clear rationale for how the proposed project will reduce the risks associated with
wildfire to habitable structures in the SRA.
4. Identify any additional assets at risk to wildfire that will benefit from the proposed project.
These may include, but are not limited to, domestic and municipal water supplies, power lines,
communication facilities and community centers.
5. Is the scale of the project appropriate to achieve the stated goals, objectives and outcomes
discussed in Item 2 above?
A. Project Description Continued
Planning Projects
1. Describe the geographic scope of the project, including the communities that will benefit, and
an estimate of the number of structures within the project area.
2. Describe how the project will assess the risks to residents and structures in the SRA and
prioritize projects to reduce this risk over time.
3. Does the proposed plan add or build upon previous wildfire prevention planning efforts in the
general project area?
4. Identify a diverse group of key stakeholders, including local, state, and federal officials where
appropriate, to collaborate with during the planning process. Discuss how the project proponent
plans to engage with these targeted stakeholders.
5. Describe the pathways for community involvement that will be incorporated in the planning
process.
Education and Training Projects
1. Describe the specific message of the education program and how it relates to reducing the risk
of wildfire to owners of structures in the SRA.
2. Describe the target audience of the education program and how information will be distributed
to this audience.
3. Will the education program raise the awareness of homeowner responsibilities of living in a fire
prone environment?
4. Identify specific actions being advocated in the education material that are expected to
increase the preparedness of residents and structures in the SRA for wildfire.
5. Describe the expected outcome of the education in terms of increased or changed public
awareness about wildfire.
B. Relationship to Strategic Plans
Does the proposed project support the goals and objectives of the California Strategic Fire Plan, the
local CAL FIRE Unit Fire Plan, a Community Wildfire Protection Plan (CWPP), County Fire Plan, or
other long term planning document?
C. Degree of Risk
1. Discuss the location of the project in relation to areas of moderate, high, or very high fire
hazard severity zone as identified by the latest Fire and Resource Assessment Program maps. Fire
hazard severity zone maps by county can be accessed at:
http://www.fire.ca.gov/fire_prevention/fire_prevention_wildland_zones_maps.php
2. Describe the geographic proximity of the project to structures at risk to damage from wildfire in
the SRA.
3. Describe the projects geographic location related to the latest tree mortality Aerial Detection
Survey and Tree Mortality High Hazard Zones.
D. Community Support
1. Does the project include any matching funds from other funding sources or any in-kind
contributions that are expected to extend the impact of the proposed project?
2. Describe any cooperating entities in the dead and dying tree removal along with this project
being part of a larger tree removal project (if applicable).
3. Describe plans for external communications during the life of the project to keep the effected
community informed about the goals, objectives and progress of the project. Activities such as
planned press releases, project signage, community meetings, and field tours are encouraged.
4. Describe any plans to maintain the project after the grant period has ended.
5. Does the proposed project work with other organizations or agencies to address fire hazard
reduction at the landscape level?
E. Project Implementation
1. Discuss the anticipated timeline for the project. Make sure to take seasonal restrictions into
account.
2. Verify the expected timeframes to complete the project will fall under the March 15, 2019
deadline.
3. Describe the milestones that will be used to measure the progress of the project.
4. Describe measurable outcomes (i.e. project deliverables) that will be used to measure the
project’s success.
5. If applicable, how will the requirements of the California Environmental Quality Act (CEQA) be
met?
F. Administration
1. Describe any previous experience the project proponent has with similar projects. Include a list
of recent past projects the proponent has successfully completed if applicable. Project proponents
having no previous experience with similar projects should discuss any past experiences that may
help show a capacity to successfully complete the project being proposed. This may include
partnering with a more experienced organization that can provide project support.
2. Identify who will be responsible for tracking project expenses and maintaining project records
in a manner that allows for a full audit trail of any awarded grant funds.
3. Describe partnering entities for the tree mortality work and existing projects that this proposed
grant will assist or compliment.
G. Budget
A detailed project budget should be provided in an Excel spreadsheet attached to this grant
application. The space provided here is to allow for a narrative description to further explain the
proposed budget.
1. Explain how the grant funds, if awarded, will be spent to support the goals and objectives of the
project. If equipment grant funds are requested, explain how the equipment will be utilized and
maintained beyond the life of the grant.
2. Are the costs for each proposed activity reasonable for the geographic area where they are to
be performed? Identify any costs that are higher than usual and explain any special circumstances
within the project that makes these increased costs necessary to achieve the goals and objectives
of the project.
3. Is the total project cost appropriate for the size, scope, and anticipated benefit of the project?
4. Identify any administrative expenses and describe why they are necessary for successful
project implementation. Administrative expenses to be paid must be less than 12% of the total grant
request.
A. Project Description Response
The project will provide a direct benefit to the Community of Upper Millwood totaling
4,271 acres. Approximately 342 dead and dying trees have been identified for removal
that are within 300 feet of private infrastructure. The goal is to mitigate potential
damage of dead trees falling on homes, roads (blocking access to first responders and
egress of residence), and reduce the impacts of a wildland fire. This will be
accomplished by removing dead and dying trees along local (not county maintained)
roads and within 300 feet of 88 habitable structures. Project activities will include the
falling of dead and dying trees and disposal of logs and slash.
In the spring of 2016 the County removed dead trees along the right of way of
County maintained roads in this project area; funding was made available through an
SRA grant and general fund dollars. The County has received California Disaster
Assistance Act funding (CDAA) to extend the right of way clearance to 200 feet from
the centerline. CAL FIRE and the USFS have fuels breaks in progress adjacent to
these communities and PG&E has been removing trees along power lines. Oak to
Timberline Fire Safe Council, under a 2015-16 SRA Fee Grant, has been removing
trees along feeder roads that are not County maintained adjacent to this project. Oak
to Timberline Fire Safe Council is also submitting applications for funding to continue
tree removal adjacent to this project. This project will provide a direct community and
landscape benefit by extending and enhancing these existing projects.
The County of Fresno has contracts in place with 8 Registered Professional
Foresters and is in the process of contracting with at least 19 Licensed Timber
Operators. Registered Professional Foresters will identify and mark dead and dying
trees for removal that are greater than 10" DBH and 20 feet tall within 300 feet of
habitable structures and serviceable roads that pose a threat. Licensed Timber
Operators will be contracted to complete the felling, clean up and disposal of the slash
and logs. Locally, the material can be utilized by sawmills, co-generation plants and as
mulch. It is a goal of this project that the material be utilized in a beneficial manner as
to not waste the renewable resource.
B. Relationship to Strategic Plans Response
This tree removal project is consistent with the goals and objectives of the Fresno
County Tree Mortality Plan, the Fresno Kings Unit Fire Plan and the California
Strategic plan. This project will make man made assets more resistant to the
occurrence and effects of wildland fire.
United States Forest Service lands are directly adjacent to this project, locally
projects are prioritized and implemented across landscapes. Any fire in this area will
impact Federal lands as well as private. This project is also in line with the National
Cohesive Wildland Fire Management strategies which addresses wildland fire
management across all lands in the United States. Specifically by meeting Goals 2
and 3: creating more fire-adapted communities that can withstand a wildfire without
loss of life and property, and maximizing safe and effective wildfire response.
C. Degree of Risk Response
This project is within the designated high hazard severity zone and has been identified
as a Tree Mortality Tier One high hazard zone since 2015. Fresno County has
experienced catastrophic tree mortality with many areas showing 100% mortality.
This project is in an area with 80-100% tree mortality and many of the trees have died
over 2 years ago increasing the likelihood of these trees falling at anytime. This project
is at the lower elevation of the mortality where the landscape fuels transition from
brush and grass to timber. The fuel breaks in the area are in this transition zone
adjacent to these communities creating a buffer to the structures. Any fire in the area
has the immediate potential to impact the structures in the project area.
D. Community Support Response
At a minimum, Fresno County will contribute staff time to the application and grant
management requirements. It is anticipated that some coordination for contractors for
the identification and removal of dead and dying trees will also be contributed to the
project. Maintenance of the project will continue after the grant period has ended and
will relay on home owners maintaining a cleared landscape. The County wants to be in
a position to submit for future funding opportunities and will continue to monitor the
area.
This project meets the goals and objectives of the Fresno County Tree Mortality
Task Force which includes representatives from:168 Fire Safe Council, Cal Trans,
Fresno County Sheriff, Fresno County Ag, CAL FIRE, Fresno County OES, Fresno
County Public Works & Planning, Oak to Timberline Fire Safe Council, PG&E, Sierra
Nevada Conservancy, Sierra Resource Conservation District, So. Cal. Edison,
USFS-Sequoia, and USFS-Sierra.
This project will increase the effectiveness of the existing in progress fuel breaks
adjacent to these communities. The larger landscape fuel breaks will be constructed
by CAL FIRE, USFS and the Oak to Timberline Fire Safe Council. This fuel break
system is currently being expanded and dead and dying trees are being removed using
various funding sources from state and federal agencies. CAL Trans is removing trees
along highways 180 and 245 which traverse through this project area.
External communications with community groups include project signage, public
meetings and status updates on the County's website.
E. Project Implementation Response
The County of Fresno has contracts in place with 8 Registered Professional Foresters
and is in the process of contracting with at least 19 Licensed Timber Operators. The
County submitted 18 applications for funding and will finish prioritizing all funded
projects upon approval. Should this application be approved, the County anticipates
this project will be completed no later than June 30, 2018. The County is prepared to
commence multiple projects at one time to remove as many trees as possible in the
shortest amount of time. The County will place two separate sets of time-lines and
milestones on this project. The first time-line and milestone will be placed on the
County Project Manager assigned to oversee the grant requirements and contracted
services for tree removal. The second time-line and milestone will be assigned to the
Licensed Timber Operators and will include the number of trees to be removed by
certain deadlines; and project progress deadlines at 25%, 50%, 75% and 100%
completion.
Within 1-2 months of grant award, the County will have the right of way / homeowners
permission to enter their property. Within 3-6 months from grant award, dead and
dying trees will be identified and environmental documentation will be completed.
Within 7-16 months from award, trees, slash, and logs will be removed. Within 16-18
months, final grant closeout will be competed.
F. Administration Response
On January 29, 2016, the County of Fresno was awarded SRA grant #5GS15103 for
the Miramonte / Pinehurst fuel reduction project and SRA grant #5GS15104 for the
Meadow Lakes / Shaver Lake fuel reduction project. The County successfully
completed both projects and is in closeout mode for these grants.
The County was also awarded CDAA grant funds from CalOES to continue removing
dead and dying trees around infrastructure. County staff gained additional experience
in tree mortality type grant management through the application process, bidding and
contracting for services, and preparation for invoicing.
County OES staff have a combined 15 years of grant management experience
covering several different grant funding sources. County OES staff will track project
expenses and maintain project records in a manner that allows for a full audit trail.
G. Budget Response
Grant funds will be primarily utilized to contract with Licensed Timber Operators.
Where necessary, funds will also be utilized to contract with Registered Professional
Foresters for their expertise. The County does not anticipate the need to purchase
equipment. The County will gain additional experience contracting with Licensed
Timber Operators and become more familiar with their rates prior to the awarding of FY
2016-17 SRA grant funds. The County's goal is to remove as many dead and dying
trees as possible with limited funding and will assure costs are reasonable.
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Tracking #:16-FKU-2015
Project Name:Zone 9 - Upper Millwood Tree Removal
Budget
Category
Item Description Total
($)
Quantity Units Cost/Unit Grant Grantee Partner Grant Grantee Partner(s)
Staff Analyst - Grant Mgt 20 Hours 65$ 0% 100% 0% -$ 1,300$-$ 1,300$
0Days -$0%0%0%-$-$-$-$
0Hours -$0%0%0%-$-$-$-$
0Days -$0%0%0%-$-$-$-$
0Hours -$0%0%0%-$-$-$-$
0Hours -$0%0%0%-$-$-$-$
0Hours -$ 0%0%0% -$-$-$-$
0Hours -$ 0%0%0% -$-$-$-$
-$ 1,300$-$ 1,300$
0Days -$0%0%0%-$-$-$-$
0Days -$0%0%0%-$-$-$-$
0Hours -$0%0%0%-$-$-$-$
0Days -$0%0%0%-$-$-$-$
0Hours -$0%0%0%-$-$-$-$
0Hours -$0%0%0%-$-$-$-$
0Hours -$ 0%0%0% -$-$-$-$
0Hours -$ 0%0%0% -$-$-$-$
-$-$-$-$
Registered Professional Forester 138 Hours 78$ 100% 0% 0% 10,764$-$-$ 10,764$
Licensed Timber Operator 18 Days 9,300$ 100% 0% 0% 167,400$-$-$ 167,400$
0Each -$0%0%0%-$-$-$-$
0Acres -$0%0%0%-$-$-$-$
0 Miles -$0%0%0%-$-$-$-$
178,164$-$-$ 178,164$
D. Travel & Per Diem:
0Days -$ 0%0%0% -$-$-$-$
0Days -$ 0%0%0% -$-$-$-$
0Days -$ 0%0%0% -$-$-$-$
0Days -$0%0%0%-$-$-$-$
-$-$-$-$
toner 1 Each 407$ 100% 0% 0% 407$-$-$ 407$
0Each 1$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
407$-$-$ 407$
0Each -$ 0%0%0% -$-$-$-$
0Each -$ 0%0%0% -$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
-$-$-$-$
G. Other Costs
Daily 100% 0% 0% -$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$ 0%0%0% -$-$-$-$
0Each -$ 0%0%0% -$-$-$-$
0Each -$0%0%0%-$-$-$-$
0Each -$0%0%0%-$-$-$-$
-$-$-$-$
178,571$ 1,300$-$ 179,871$
12% 21,429$ 21,429$
200,000$ 1,300$-$ 201,300$
-$-$
200,000$ 1,300$ -$ 201,300$
Less Program Income
Total Project Costs
Indirect Costs
Total Grant Proposed Costs
Sub-Total Other Costs
Sub-Total Equipment:
F. Equipment
Sub-Total Travel & Per Diem:
Sub-Total Contractual:
Total Direct Costs
E. Supplies
Sub-Total Supplies:
Project Budget
C. Contractual
Sub-Total Employee Benefits:
Sub-Total Salaries and Wages:
Cost Basis Funding Source
($)
Cost Share
(%)
B. Employee Benefits
A. Salaries and Wages
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SEQUOIA LAKE
VMP
UPPER MILLWOOD
EAST
PINEHURST
LOWER MILLWOOD
ORCHARD
TODD EYMANN
UPPER MILLWOOD
WEST
DUNLAP300030003000 ±
Fuel Break
Fuel Break - Forest Service
Fuel Break Retreated 2016
Road Hazard Removal Completed
Road Hazard Removal In Progress
Proposed Project
DPA
FRA
SRA
VV Powerline
LegendTree Mortality Zone 9 - Upper Millwood 4,271 Acres
Disclaimer:
While every effort has been made to ensure the accuracy of the map,
the map producer is not responsible for any errors and ommisions.
Maps are for graphical purposes only.
# of Dead Trees within 300ft
0 - 5
6 - 10
11 - 20
21 - 40
Greater Than 41
Map Date: September 19, 2016
Fire Hazard Severity Zone (Very High) 2,328 Acres
This analysis was done based on the LE100 2016 data
collected by defensible space inspectors in 2016.
0 10.5
Miles
Tree Mortality Zone
Fire Hazard Severity Zone - Very High
Fire Hazard Severity Zone - High
Fire Hazard Severity Zone - Moderate
Fire Hazard Severity Zone (High) 1,299 Acres
Fire Hazard Severity Zone (Moderate) 644 Acres
# of Structures # of Dead Trees within 300ft
88 342