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Home My WebLink AboutAgreement A-13-721-2 with Public Health Institute.pdf COUNTY OF FRESNO Fresno, CA - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT II TO AGREEMENT THIS AMENDMENT, hereinafter referred to as “Amendment II”, is made and entered into this ____ day of __________, 2016, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY”, and PUBLIC HEALTH INSTITUTE, a California Non-Profit Organization, whose address is 555 12th Street, 10th Floor, Oakland, CA 94607, hereinafter referred to as “CONTRACTOR” (collectively the “parties”). WHEREAS the parties entered into that certain Agreement, identified as COUNTY Agreement No. A-13-721, effective November 12, 2013, and COUNTY Amendment No. 13-721-1 effective October 1, 2015, hereinafter collectively referred to as “Agreement”, whereby CONTRACTOR agreed to provide certain community engagement and nutrition education services to COUNTY’s Department of Public Health; and WHEREAS the parties now desire to amend the Agreement regarding changes as stated below and restate the Agreement in its entirety. NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, hereinafter set forth, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1. This Agreement shall be extended for an additional three (3) month period beginning October 1, 2016 through and including December 31, 2016 upon the same terms and conditions herein set forth. 2. For the additional three (3) month period, from October 1, 2016 to December 31, 2016, CONTRACTOR shall perform all services and fulfill all responsibilities as set forth in the extended Scope of Work, attached hereto as Exhibit A-1, incorporated herein by reference and made part of this Agreement. 3. That the following be added to existing COUNTY Agreement No. A-13-721, Section Four (4), “COMPENSATION,” beginning on Page 3, Line 27 before the letter “A”: “In no event shall services performed under this Agreement be in excess of Eighty Thousand, Five Hundred Seventy-Eight Dollars ($80,578) for the period beginning on October 1, 2016 through December 31, 2016 at the rates identified in Exhibit B-1, attached hereto and incorporated herein by this reference.” COUNTY OF FRESNO Fresno, CA - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. Except as otherwise provided in this Amendment I, all other provisions of the Agreement remain unchanged and in full force and effect. This Amendment I shall become effective October 1, 2016. 5. COUNTY and CONTRACTOR agree that this Amendment II is sufficient to amend the Agreement, and that upon execution of this Amendment II, the Agreement and Amendment II together shall be considered the Agreement. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 1 IN WI1NESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as 2 of the day and year first hereinabove written. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Title: ( UO Chainnan of the Board, or President, or any Vice President Date: -------- By ~---.._ (J Print N arne: T. · D rfhl amar o an Title: Chief Financial Officer Secretary (of Corporation), or any Assistant Secretary, or Chief Financial Officer, or any Assistant Treasurer Date: q. (?; { 0 Mailin~ Address: 555 12 Street, 1Oth Floor Oakland, CA 94607 Phone#: (510) 285-5500 Contact: Tamar Dorfinan, CFO -3 - COUNTY OF FRESNO: By~~-- Chainnan, Board of pervtsors BERNICE E. SEIDEL, Clerk Board of Supervisors PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED COUNTY OF FRESNO Fresno, CA Exhibit A-1 Page 1 of 3 Fresno County SNAP-Ed Amended FY16 Scope of Work- 3 Month Extension – Public Health Institute SNAP-Ed Local Objective 1: Healthy Communities Activity Number Activity Description Intervention Categories* Responsible SNAP-Ed Agency(ies) Subcontractors Documentation 1.5 Host at least one Youth-led events that are promoting PSE work identified by youth leaders within the respective 6 targeted communities. Reaching at least 30 SNAP- Ed eligible population (20 youth, 10 adults). CED CEI MPR C&C TTA LHD UCCE LHD:FCOE LHD: PHI ATF On file: Agenda, sign-in sheet, flyers, posters, pictures, powerpoint, media stories 1.6 Provide 25 (LHD=0, UCCE=0, CFB= 17, PHI,= 2, FCOE=6) single session nutrition and physical activity education to at least 350 unduplicated eligible individuals at qualifying community centers, schools, afterschool’s, churches, worksites, public housing locations, retail locations, and food distributions. Taste-testing will be included. LHD will conduct education activities in LHD six targeted communities only. UCCE will conduct education activities in other communities throughout Fresno County. CED CEI MPR C&C TTA LHD UCCE LHD: FCOE, LHD: Community Food Bank (CFB) LHD: Public Health Institute (PHI) ATF, RTW, Sign-in sheets, evaluation tools 1.7 At least 30 trained SNAP-Ed eligible adults (Champions) will provide 20 peer to peer single session nutrition and physical activity education to at least 90 unduplicated eligible adults at qualifying community centers, schools, churches, worksites, public housing locations, retail locations. Taste-testing will be included. On-going support will be provided to Champions, as needed. CED CEI MPR C&C TTA LHD UCCE LHD: PHI ATF, Sign-in Sheets, data cards, pictures, Champion Engagement System tracking log Exhibit A-1 Page 2 of 3 Activity Number Activity Description Intervention Categories* Responsible SNAP-Ed Agency(ies) Subcontractors Documentation 1.10 Utilize media, social media, and agency websites to promote and cross-promote at least 6 SNAP-Ed activities, success stories, events and/or town hall meetings as appropriate. Also in Objective 2, 5 CED CEI MPR C&C TTA LHD UCCE LHD: CFB LHD:PHI On file: Facebook analytics, blog analytics, copy of CFB Fit Food Friday posts 1.12 Provide referrals to partner agencies both SNAP-Ed and non-SNAP-Ed to provide strategic coordinated nutrition and physical activity education to eligible SNAP-Ed population. For example, LHD will provide referrals to UCCE when receiving a request for services outside of the LHD six targeted communities. CED CEI MPR C&C TTA LHD UCCE LHD: CHC LHD: PHI LHD: CFB LHD: FCOE Referral Log, e- mails 1.13 Provide training and support to at least 10 (PHI) adult and 30 (PHI-15, 15-FCOE) youth Champions to complete nutrition and physical activity PSE projects. CED CEI MPR C&C TTA LHD UCCE LHD: CHC LHD: PHI LHD: CFB LHD: FCOE ATF On file: Sign-in sheets, agendas, evaluations, pictures, Champion Engagement System (tracking), identified project documentation 1.17 Participate in at least 2 community events reaching at least 100 SNAP-Ed eligible population. CED CEI MPR C&C TTA LHD UCCE LHD: PHI LHD: CFB LHD: CHC ATF, event flyer, event registration *Intervention Categories Legend: CED = Community/Nutrition Education Direct; CEI = Community/Nutrition Education Indirect; MPR = Media, Social Media, Public Relations and Messaging; C&C = Coordination and Collaboration; TTA = Training and Technical Assistance Exhibit A-1 Page 3 of 3 SNAP-Ed Local Objective 5: School Wellness Activity Number Activity Description Intervention Categories* Responsible SNAP-Ed Agency(ies) Subcontractors Documentation 5.2 Provide ongoing support to qualifying school districts in developing and implementing an environmental supports for nutrition and physical activity. At least three school districts will identify nutrition or physical activity standard or policy and revise wellness policy. LHD and UCCE work in different school districts. CED CEI MPR C&C TTA LHD UCCE LHD: FCOE LHD: PHI ATF, RE-AIM On file: Agendas, meeting notes, standard/policy documentation 5.3 Provide training and ongoing support to at least 5 parents, of which 3 parent Champions will be represented in their respective school district’s Wellness Committee to enhance their knowledge and skills related to the promotion of healthy eating and physical activity. CED CEI MPR C&C TTA LHD LHD:PHI ATF On file: Agendas, meeting notes, and sign-in sheets 5.10 Utilize media, social media, and agency websites to promote and cross-promote at least five SNAP-Ed activities, success stories, events and/or town hall meetings as appropriate. Also in objective 1, 2 CED CEI MPR C&C TTA LHD UCCE LHD: CFB LHD: PHI On file: Facebook analytics, blog analytics, *Intervention Categories Legend: CED = Community/Nutrition Education Direct; CEI = Community/Nutrition Education Indirect; MPR = Media, Social Media, Public Relations and Messaging; C&C = Coordination and Collaboration; TTA = Training and Technical Assistance Sub Staffing DExhibit B‐1Sub Grant D Name:ActionLast Amt Approved% of SNAP‐Ed Time spent on Mgmt/Admin Duties% of SNAP‐Ed Time spent on Direct SNAP‐Ed Delivery15Chief Executive Officer Genoveva Islas90.00% 10.00%0.05$23,710.00$1,185.5035.000%$414.93 $1,600.43226Program Assistant Brandie Banks‐Bey20.00% 80.00%0.1$16,638.00$1,663.8035.000%$582.33 $2,246.13427Project Coordinator TBH20.00% 80.00%1$15,362.00$15,362.0035.000%$5,376.70 $20,738.70522Office Manager/Secretary/Admin AssistantMarivel Sandoval75.00% 25.00%1$9,264.00$9,264.0035.000%$3,242.40 $12,506.40626Program Assistant Ruth Nunez20.00% 80.00%0.25$9,274.00$2,318.5035.000%$811.48 $3,129.98726Program Assistant TBH20.00% 80.00%0.25$9,274.00$2,318.5035.000%$811.48 $3,129.98826Program Assistant Leticia Trujillo20.00% 80.00%0.25$9,274.00$2,318.5035.000%$811.48 $3,129.98926Program Assistant Carmen Lucero20.00% 80.00%0.25$9,274.00$2,318.5035.000%$811.48 $3,129.9810$0.00$0.00 $0.0011$0.00$0.00 $0.0012$0.00$0.00 $0.0013$0.00$0.00 $0.0014$0.00$0.00 $0.0015$0.00$0.00 $0.00295.00%605.00%3.15 $102,070.00$36,749.30$12,862.26$49,611.56Totals:Salary and benefits for Program Assitant from Oct 1st to Dec 31st. Salary and benefits for Program Assitant from Oct 1st to Dec 31stSalary and benefits for Program Assitant from Oct 1st to Dec 31st. Salary and benefits for Program Assitant from Oct 1st to Dec 31st. Salary and benefits for Admin Assitant from Oct 1st to Dec 31st Total Annual SalaryTotal SNAP‐Ed SalaryBenefit RateBenefits*Total SNAP‐Ed Salary X Benefit RateSNAP‐Ed Salary, Benefits and Wages, Federal Dollars onlyBudget Adjustment JustificationSalary and benefits for Chief Executive Officer from Oct 1st to Dec 31st. Salary and benefits for Program Assitant from Oct 1st to Dec 31st. Salary and benefits for Project Coordinator from Oct 1st to Dec 31st. Prime Grantee Name:County of Fresno (CDPH)Grant Number:13‐20524Public Health Institute (PHI)‐Central California Regional Obesity Prevention Program (CCROPP)Budget AdjustmentPosition TitlePosition NamesDescription of Job DutiesFTEs charged to SNAP‐Ed* Job Descriptions for each position can be found on the Job Descriptions tab.USDA Plan FFY 2016Page 1 of 5Fresno F2016 BAR7 7.7 Sub Staffing DExhibit B‐1Definition and basis for calculations of benefit rate(s):Retirement (10%), FICA (7.65%), medical/dental/vision (9.74%), long‐term disability/short‐term disability life/ADD (3.84%), workmen's compensation (2.77%), and California unemployment insurance (1.00%)USDA Plan FFY 2016Page 2 of 5Fresno F2016 BAR7 7.7 Sub D Budget JustificationExhibit B‐1Prime Grantee Name:Grant Number:Operating ExpensesActionLast Amt ApprovedUnit Cost Quantity FTE Total$354.55 3.00 3.15$3,350.50$150.00 3.00 3.15$1,417.50$20.00 3.00 3.15$189.00$261.36 3.00 3.15$2,469.85$104.55 3.00 3.15$988.00$26.14 3.00 3.15$247.02$8,661.87Travel and Per DiemActionLast Amt ApprovedLocation Trips FTE Days Nights Per Diem Lodging Air Miles Reg. Fee Other TotalTarget Communities36 3.1544.00$855.36$855.36Sub Grant(s)ActionLast Amt ApprovedTotalA$0.00Total Sub Grant(s):Total Travel and Per Diem:Budget AdjustmentNameDescription/JustificationBudget Adjustment JustificationTotal Operating Expenses:Budget AdjustmentTravel/Position TitleBudget Adjustment JustificationLocal communities/ Project Director, Project Coordinator, Admin Assistant and Program Assistants. 6 communities x 2 meetings per month x 3 moths x FTE x average miles.Travel expenses for staff to join meetings with Champion Moms and local youth. Reproductions/Printing Project‐specific copying (based on rate per FTE)Postage and DeliveryProject‐specific postage and delivery (based on rate per FTE)CommunicationsLandlines, website, phone service, email accounts and internet service (based on rate per FTE)Budget Adjustment JustificationRent/FacilitiesOffice space for project staff (based on rate per FTE) 200 Sq Feet/ FTE*$1.77 = $354.55 x 3 months x 3.15 FTE. Office SuppliesOffice supplies such as paper, pens, binders etc. (based on rate per FTE)County of Fresno (CDPH)13‐20524Sub Grant D Name:Public Health Institute (PHI)‐Central California Regional Obesity Prevention Program (CCROPP)Budget AdjustmentBudget ItemDescription/JustificationRepair and Maintenance of Office EquipmentRepair and Maintenance of office equipment (based on rate per FTE) ($20 X 3 months X 3.15 FTE)USDA Plan FFY 2016Page 3 of 5Fresno F2016 BAR7 7.7 Sub D Budget JustificationExhibit B‐1Other CostsActionLast Amt ApprovedUnit Cost Quantity Misc. Total$2.50 38.00 1.00$95.00$50.00 36.00 1.00$1,800.00$75.00 30.00 1.00$2,250.0075.00 15.00 1.00$1,125.00507.50 6.00 1.00$3,045.00$8,315.00Indirect CostsTotal Other Costs:Budget AdjustmentChampion Capacity Building Training for Champion Moms such as CPR, CX3 and any other NEOP approved training opportunities to build their capacity and support PSE efforts. One capacity build training will be provided in each of the target communities during the 3 month extension. The total cost is estimated to be $2,650, this will help to over presenters, materials and any associated travel costs for the presentersChampion Moms and Youth training/ capacity building opportunitiesChampions for Change (Youth) The purpose of this expense is to support 15 Youth Champions in the 6 target communities for their continued PSE support efforts. Youth will engage in the following activities: Attend weekly meetings, attend local school board or community council meetings, assisting with food demonstrations and assisting in the planning of events relevant to the PSE efforts. Each Youth will be paid at a rate of $75.00 for their combined activities in nutrition education and PSE efforts. This amount will cover their time and help to offset their travel expenses or nutrition education related Support for youth activities. PSE Community ProjectsMeetings with Champions to support their PSE projects. $50 is the average facility use cost in each community x 6 communities x 2 meeting per month x 3 monthsFacility cost to continue to meet with Champion Moms and Youth in local community facilities.Food Demos and Spa Water Plan to provide food demos at each of the ongoing bi‐weekly meetings with Champions to support their PSE projects, plus 2 Re‐think Your Drink Single Sessions. 36 meetings + 10 RTYDFood demos and spa water to help support the nutrition education sessions for Champion Moms and Youth and local PSE Champion for Change (Adult)The purpose of this expense is to support Champions in their continued efforts to provide nutrition education to their peers, specifically the single lesson on Re‐Think Your Drink. In addition, to supporting the ongoing nutrition education, Champions will also have an active role in the PSE efforts in their respective community. Support to these Champions is estimated as follows: 30 Champions will present 2 single sessions nutrition education and attend 2 meetings to help move PSE work forward, which could include: City Council or School board meetings. Each Champion Mom will be paid at a rate of $75.00 for their combined activities in nutrition education and PSE efforts. This amount will cover their time and help to offset their travel expenses or nutrition education related expenses. 30 x $75 00 = 2250 00Support for Champion mom activities. Budget ItemDescription/JustificationBudget Adjustment JustificationBudget AdjustmentUSDA Plan FFY 2016Page 4 of 5Fresno F2016 BAR7 7.7 Sub D Budget JustificationExhibit B‐1ActionLast Amt Approved%Total16.3000%$13,134.21$13,134.21$80,578.00Total Indirect Costs:Total Budget:Calculation Method$ of MethodBudget Adjustment JustificationPHI Federally Negotiated Indirect Cost Rate of MTDC$80,578.00Indirect for PHIUSDA Plan FFY 2016Page 5 of 5Fresno F2016 BAR7 7.7