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Home My WebLink AboutAgreement A-13-724-1 with Community Food Bank.pdf COUNTY OF FRESNO Fresno, CA - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT I TO AGREEMENT THIS AMENDMENT, hereinafter referred to as “Amendment I”, is made and entered into this ____ day of __________, 2016, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY”, and COMMUNITY FOOD BANK, a California Non-Profit Organization, whose address is 3403 East Central Avenue, Fresno, CA 93725, hereinafter referred to as “CONTRACTOR” (collectively the “parties”). WHEREAS the parties entered into that certain Agreement, identified as COUNTY Agreement No. A-13-724, effective November 12, 2013, hereinafter referred to as “Agreement”, whereby CONTRACTOR agreed to provide certain community engagement and nutrition education services to COUNTY’s Department of Public Health; and WHEREAS the parties now desire to amend the Agreement regarding changes as stated below and restate the Agreement in its entirety. NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, hereinafter set forth, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1. This Agreement shall be extended for an additional three (3) month period beginning October 1, 2016 through and including December 31, 2016 upon the same terms and conditions herein set forth. 2. For the additional three (3) month period, from October 1, 2016 to December 31, 2016, CONTRACTOR shall perform all services and fulfill all responsibilities as set forth in the extended Scope of Work, attached hereto as Exhibit A-1, incorporated herein by reference and made part of this Agreement. 3. That the following be added to existing COUNTY Agreement No. A-13-724, Section Four (4), “COMPENSATION,” beginning on Page 3, Line 28 before the letter “A”: “In no event shall services performed under this Agreement be in excess of Twenty- Five Thousand, One Hundred Ninety-Eight Dollars ($25,198) for the period beginning on October 1, 2016 through December 31, 2016 at the rates identified in Exhibit B-1, attached hereto and incorporated herein by this reference.” 4. Except as otherwise provided in this Amendment I, all other provisions of the COUNTY OF FRESNO Fresno, CA - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Agreement remain unchanged and in full force and effect. This Amendment I shall become effective October 1, 2016. 5. COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend the Agreement, and that upon execution of this Amendment I, the Agreement and Amendment I together shall be considered the Agreement. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as 2 of the day and year first hereinabove written. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CONTRACTOR: COMMUNITY FOOD BANK Byo.w~ Print Name: ArSt>~ ~v"Z.A Title: 7~StOW\ /C..6o Chairman of the Board, or President, or any Vice President Date: _<7'..._/_<6/___;( ~- /? ---~ By ___ ~----=--------------- Print Name: -~----L<'-"~~-:.....L=...!l.A(..::""""""=----- Title: /}, r~c.l-kl/'-c £ 6;...-..Gk Secretary (ofCorporation), or any Assistant Secretary, or Chief Financial Officer, or any Assistant Treasurer Date: <; J~/JI, --+-· -+-'-!,'"'----- Mailing Address: 3403 East Central A venue Fresno, CA 93725 Phone#: (559) 237-3663 Contact: Andy Souza, CEO -3 - COUNTY OF FRESNO: ByE--:t--~~ Chairman, Board of upervisors BERNICE E. SEIDEL, Clerk Board of Supervisors PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED COUNTY OF FRESNO Fresno, CA Exhibit A-1 Page 1 of 2 Fresno County SNAP-Ed Amended FY16 Scope of Work- 3 Month Extension – Community Food Bank SNAP-Ed Local Objective 1: Healthy Communities Activity Number Activity Description Intervention Categories* Responsible SNAP-Ed Agency(ies) Subcontractors Documentation 1.6 Provide 25 (LHD=0, UCCE=0, CFB= 17, PHI,= 2, FCOE=6) single session nutrition and physical activity education to at least 350 unduplicated eligible individuals at qualifying community centers, schools, afterschool’s, churches, worksites, public housing locations, retail locations, and food distributions. Taste-testing will be included. LHD will conduct education activities in LHD six targeted communities only. UCCE will conduct education activities in other communities throughout Fresno County. CED CEI MPR C&C TTA LHD UCCE LHD: FCOE, LHD: Community Food Bank (CFB) LHD: Public Health Institute (PHI) ATF, RTW, Sign-in sheets, evaluation tools 1.10 Utilize media, social media, and agency websites to promote and cross-promote at least 6 SNAP-Ed activities, success stories, events and/or town hall meetings as appropriate. Also in Objective 2, 5 CED CEI MPR C&C TTA LHD UCCE LHD: CFB LHD:PHI On file: Facebook analytics, blog analytics, copy of CFB Fit Food Friday posts 1.12 Provide referrals to partner agencies both SNAP-Ed and non-SNAP-Ed to provide strategic coordinated nutrition and physical activity education to eligible SNAP-Ed population. For example, LHD will provide referrals to UCCE when receiving a request for services outside of the LHD six targeted communities. CED CEI MPR C&C TTA LHD UCCE LHD: CHC LHD: PHI LHD: CFB LHD: FCOE Referral Log, e- mails Exhibit A-1 Page 2 of 2 Activity Number Activity Description Intervention Categories* Responsible SNAP-Ed Agency(ies) Subcontractors Documentation 1.13 Provide training and support to at least 10 (PHI) adult and 30 (PHI-15, 15-FCOE) youth Champions to complete nutrition and physical activity PSE projects. CED CEI MPR C&C TTA LHD UCCE LHD: CHC LHD: PHI LHD: CFB LHD: FCOE ATF On file: Sign-in sheets, agendas, evaluations, pictures, Champion Engagement System (tracking), identified project documentation 1.17 Participate in at least 2 community events reaching at least 100 SNAP-Ed eligible population. CED CEI MPR C&C TTA LHD UCCE LHD: PHI LHD: CFB LHD: CHC ATF, event flyer, event registration 1.19 Provide indirect nutrition education and food tastings in conjunction with food distributions to a minimum of 1500 SNAP- Ed eligible individuals. CED CEI MPR C&C TTA LHD UCCE LHD - CFB ATF, food distribution flyer, pictures *Intervention Categories Legend: CED = Community/Nutrition Education Direct; CEI = Community/Nutrition Education Indirect; MPR = Media, Social Media, Public Relations and Messaging; C&C = Coordination and Collaboration; TTA = Training and Technical Assistance Sub Staffing BExhibit B‐1Sub Grant B Name:ActionLast Amt Approved% of SNAP‐Ed Time spent on Mgmt/Admin Duties% of SNAP‐Ed Time spent on Direct SNAP‐Ed Delivery13Administrator (e.g., Director of Programs)Natalie Caples100.00% 0.00%0.05$23,700.00$1,185.0020.000%$237.00 $1,422.00221Nutritionist/Nutrition Educator/Nutrition AideMaricruz Moreno20.00% 80.00%1$7,250.00$7,250.0020.000%$1,450.00 $8,700.0038Contract ManagerAngelica Romero100.00% 0.00%0.12$11,934.00$1,432.0820.000%$286.42 $1,718.5043Administrator (e.g., Director of Programs)Maria Ayala90.00% 10.00%0.25$12,750.75$3,187.6920.000%$637.54 $3,825.235$0.00 $0.00 $0.00310.00% 90.00% 1.42 $55,634.75 $13,054.77 $2,610.95 $15,665.72Budget Adjustment Justification* Job Descriptions for each position can be found on the Job Descriptions tab.Budget AdjustmentPosition Title Position Names Description of Job Duties FTEs charged to SNAP‐EdTotal Annual SalaryTotal SNAP‐Ed SalaryBenefit RateBenefits*Total SNAP‐Ed Salary X Benefit RateSNAP‐Ed Salary, Benefits and Wages, Federal Dollars onlyPrime Grantee Name:County of Fresno (CDPH)Grant Number:13‐20524Community Food BankMaricruz will be on maternity leave until November 1‐ so we have only included salary expenses from November and DecemberDefinition and basis for calculations of benefit rate(s):Social Secruity‐24.80%, Medicare‐5.80%, CA Disability‐4.40%, Workers Comp‐26.11, Medical‐6.46%, ER FSA‐6.31%, Dental‐2.37%, Vision‐.62%, LT/ST Dis‐2.27%, 401K‐12%Totals:USDA Plan FFY 2016Page 1 of 4Fresno F2016 BAR7 7.7 Sub B Budget JustificationExhibit B‐1Prime Grantee Name:Grant Number:Operating ExpensesActionLast Amt ApprovedUnit Cost Quantity FTE Total$48.0833 3.00 1.42$204.83$204.83Travel and Per DiemActionLast Amt ApprovedLocation Trips FTE Days Nights Per Diem Lodging Air Miles Reg. Fee Other Total$0.00$0.00In County20 20.00$230.00In County2 330.00$379.50$0.00$609.50County of Fresno (CDPH)13‐20524Sub Grant B Name:Community Food BankBudget AdjustmentBudget Item Description/JustificationBudget Adjustment JustificationOffice Supplies Pens, paper for printing, staples, files, desk calendars, notebooks, paper cutter, day planner, desk organizers, bankers boxes (storage), trifold boards, printer/copier tonerTotal Operating Expenses:Budget AdjustmentTravel/Position TitleBudget Adjustment JustificationMileage‐ Staff reimbursement (1 Administrator, 1 Nutritionist); Mileage using personal vehicles for C4C program meetings and individual champion meetings (in the 6 focus areas), potential agency meetings, and shopping for NOW events/visitation. 100tripsx30 miles x.575 per mile= $1725.00Fuel‐ Diesel gas: 330 miles per month (avg. 30 miles/demo x 11 demos per month) for NOW vehicle, owned by CFB, driven to approved site locations to provide nutrition education and food demo/tasting. only utilizing vehicle in November and december (once Maricruz has returned from maternity leave)Total Travel and Per Diem:USDA Plan FFY 2016Page 2 of 4 Fresno F2016 BAR7 7.7 Sub B Budget JustificationExhibit B‐1Sub Grant(s)ActionLast Amt ApprovedTotalA$0.00Other CostsActionLast Amt ApprovedUnit Cost Quantity Misc. Total$1.75 1733.00 1.00$3,032.75$0.00$0.00$0.00$0.00Name Description/JustificationBudget Adjustment JustificationBudget AdjustmentFood for Tasting Ingridients for recipe demonstrations, paper supplied, plastic ramekins, utensils and pH strips (1733 individuals x $1.75/sample)Total Sub Grant(s):Budget AdjustmentBudget Item Description/JustificationBudget Adjustment JustificationUSDA Plan FFY 2016Page 3 of 4 Fresno F2016 BAR7 7.7 Sub B Budget JustificationExhibit B‐1$1,000.00 1.00 1.00$1,000.00$0.00$3.45 25.00 1.00$86.25$4,119.00Indirect CostsActionLast Amt Approved% Total15.0000%$4,599.39$4,599.39$25,198.45Kitchen Appliance Maintenance Repair cost to maintain kitchen appliance equipment (unrelated to the engine and general vehicle maintenance category) such as stove, refrigerator system, and generator. Propane Propane for gas stove and generator (66 x trips/ x 2 food demonstrations = 132 food demonstrations @.25 gallons of propane = $3.45 ) ($3.45 x 132 food demonstrations = $455.40 for the Nutrition on Wheels Vehicle owned by CFB. The generator is propane operated and supplies the energy for the lights, air conditioner, and refrigerator on the NOW vehicle. Total Indirect Costs:Total Budget:Total Other Costs:Budget AdjustmentCalculation Method$ of MethodBudget Adjustment Justification15% of Total Direct Costs$30,662.57USDA Plan FFY 2016Page 4 of 4 Fresno F2016 BAR7 7.7