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Agreement A-16-502 with CDPH for Project LAUNCH.pdf
FresnoCountyDepartmentofPublicHealth15-10977ExhibitAScopeofWork1.ServiceOverviewFresnoCountyDepartmentofPublicHealth(FCDPH)agreestoprovidethefollowingservicestotheCaliforniaDepartmentofPublicHealth(CDPH).CaliforniaProjectLAUNCH(LinkingandAddressingtheUnmetNeedsforChildren’sHealth)isaprogramfundedbytheSubstanceAbuseandMentalHealthServicesAgencythatreplicatesspecificsuccessfulearlychildhoodstrategiesresultinginimprovedmentalhealth,reducedsubstanceuse,increasedparentingskills,andimprovedmaternalandchildhealth.Underthiscontract,FCDPHwillreplicatethestrategiesofmentalhealthconsultationintohomevisiting,ParentCafes,andsystemsintegrationbyparticipatingintechnicalassistanceandtrainingprovidedbytheleadlocalhealthjurisdiction,AlamedaCountyPublicHealthanditscontractors.ThisagreementsupportsclosecollaborationwiththeMaternal,InfantandEarlyChildhoodHomeVisiting(MIECHV)Programtoprovideanopportunityforcollaborationandpartnershipatthefederal,state,andcommunitylevelstoimproveoutcomesforfamilieswhoresideinat-riskcommunitiesthroughevidence-basedhomevisitingprograms.TheLocalHealthJurisdiction(LHJ),FresnoCounty,agreestoprovidetheservicespresentedinthisScopeofWork(SOW)fromtheCDPH’sMaternal,ChildandAdolescentHealth(MCAH)DivisionincollaborationwiththeCaliforniaHomeVisitingProgramBranchforimplementationoftheCaliforniaHomeVisitingProgram(CHVP).ThefundedLHJisreferredtoas"LHJsite”inthisSOW.ThepurposeoftheSOWistoprovideparametersforimplementingtheProjectLAUNCHreplicationgranttoachievepositiveoutcomesforchildrenandfamiliesinFresnoCounty.2.ServiceLocationProjectLAUNCHwilltakeplaceinFresnoCounty.3.ServiceHoursTheserviceswillbeprovidedduringCountyworkinghoursanddays,exceptofficialholidays.4.ProjectRepresentativesA.Theprojectrepresentativesduringthetermofthisagreementwillbe:CaliforniaDepartmentofPublicHealthFionaHumphrey,ContractAnalystTelephone:(916)650-0326Fax:(916)650-0309Email:Fiona.Humphrey@cdph.ca.govFresnoCountyDepartmentofPublicHealthRoseMaryGarrone,MCAHDirectorTelephone:(559)600-3330Fax:(559)455-4705Email:rgarrone@co,fresno,ca.usPage1of6 FresnoCountyDepartmentofPublicHealth15-10977ExhibitAScopeofWorkB.Directallinquiriesto:CaliforniaDepartmentofPublicHealthFinancialManagement&ContractOperationsAttention:FionaHumphrey,ContractAnalyst1615CapitolAvenue,Suite73.560,MS8305P.O.Box997420Sacramento,CA95899-7420Telephone:(916)650-0326Fax:(916)650-0309Email:Fiona.Humphrey@cdph.ca.govFresnoCountyDepartmentofPublicHealthAttention:RoseMaryGarrone,MCAHDirector1221FultonMallFresno,CA93721Telephone:(559)600-3330Fax:(559)455-4705Email:rgarrone@co.fresno.ca.usC.Eitherpartymaymakechangestotheinformationabovebygivingwrittennoticetotheotherparty.Saidchangesshallnotrequireanamendmenttothisagreement.5.SubcontractorRequirementsSubcontractsmaybeusedintheperformanceofthescopeofwork.6.ReportingRequirementsAllactivitiesinthisSOWshalltakeplacefromreceiptoffundingbeginningDecember1,2015throughJune30,2016forfiscalyear2015-16andfromJuly1,2016throughJune30,2019forfiscalyears2016-2019,contingentonavailabilityoffundsandspendingauthority.ThetablebelowsummarizesalistofreportsduetoCHVP.SpecificsrelatedtothecontentsofreportsaredescribedfurtherinthisSOWandlocatedunderEvaluation/PerformanceMeasureofeachobjective.ReportingFromToDueDatelslStatusReportDecember1June30July312ndStatusReportJuly1June30July313rdStatusReportJuly1June30July31FinalStatusReportJuly1June30July317.SeeExhibitA,AttachmentIforadetaileddescriptionoftheservicestobeperformed.Page2of6 FresnoCountyDepartmentofPublicHealth15-10977ExhibitAScopeofWorkAttachmentIGoal1:CoordinationwithCaliforniaHomeVisitingProgram(CHVP]tosupportthedevelopmentandimplementationofLAUNCHactivities.MajorObjectiveMajorFunctions,TasksandActivitiesTimeLineStaffResponsibilitiesPerformanceMeasureand/orDeliverables1.Createguidelinesforestablishingcross-1.1ParticipateinLAUNCHactivitieswithspecificDecember2015toMCAHDirector1.1.1Meetwithprojectdirectoratleastthreetimesaagencyparticipationintechnicalemphasisonenhancingcross-agencycoordinationJune2019MCAHCoordinatoryearassistanceandactivityimplementation.andcollaboration;addressingmentalhealthneedsinhomevisiting;andincreasingparentengagementthroughParentCafes.MentalHealthConsultant1.1.2RespondandfacilitateTechnicalAssistant(TA)emails,phonecallsandmeetingrequests.1.2ParticipateinthedevelopmentofProjectLAUNCHtechnicalassistanceandimplementationactivities.December2015toJune2019MCAHDirector1.2.1ReportStaffingstatusinannualprogressreportstoCDPH.AttachmentIPage3of6 FresnoCountyDepartmentofPublicHealth15-10977ExhibitAScopeofWorkGoal2:Developmentalhealthconsultationinhomevisiting.MajorObjectiveMajorFunctions,TasksandActivitiesTimeLineStaffResponsibilitiesPerformanceMeasureand/orDeliverables2.Establishsupportactivitiestoassistinimplementationofmentalhealthconsultationintohomevisiting.2.1ParticipateinLAUNCHlearningopportunitiesandtechnicalassistanceactivities.December2015April2016MCAHDirectorMCAHCoordinator2.1.1Completeassessmenttodetermineneedsaroundmentalhealthconsultation2.1.2Developaplantoreplicatementalhealthconsultationintohomevisitingprograms.2.2.Implementand/orpilotmentalhealthconsultationintohomevisiting.June2017MCAHCoordinatorMentalHealthConsultant2.2.1Homevisitorsreceivementalhealthconsultation2.2.2.Homevisitsarebetterabletomeetthebehavioralneedsoftheirclients.AttachmentIPage4of6 FresnoCountyDepartmentofPublicHealth15-10977ExhibitAScopeofWorkGoal3:DevelopandstrengthentheimplementationofParentCafestobuildfamilyengagementandleadership.MajorObjectiveMajorFunctions,TasksandActivitiesTimeLineStaffResponsibilitiesPerformanceMeasureand/orDeliverables3.ProvideassistanceforthedevelopmentandimplementationoftheParentCafemodel3.1ParticipateinLAUNCHlearningopportunitiesandtechnicalassistanceactivities.December2015April2016MCAHDirectorMCAHCoordinator3.1.1Completeassessmenttodetermineneedsaroundparentcafes.3.1.2Developplantoimplementparentcafestrategy.3.2Implementand/orstrengthenlocalParentCafesintargetedareas.June2017MCAHCoordinatorMentalHealthConsultant3.2.1Familiesattendparentcafes.3.2.2Families'knowledgeofparentingincreases.AttachmentIPage5of6 FresnoCountyDepartmentofPublicHealth15-10977ExhibitAScopeofWorkGoal4:ParticipateintheProjectLAUNCHSAMHSAevaluation,workingwithdesignatedevaluatorandensurealldata,surveysandinterviewsaresatisfiedasrequested.MajorObjectiveMajorFunctions,TasksandActivitiesTimeLineStaffResponsibilitiesPerformanceMeasureand/orDeliverables4.Completeandreportalldata,surveysandinterview.4.1.Participateinexternalevaluationactivitiesassociatedwiththecontract.December2015toJune2019MCAHDirectorMCAHCoordinator4.1.1Providequarterlyreportsforprogressonmentalhealthconsultationandparentcafestrategies.MentalHealthConsultant4.1.2CompleteallrequiredsurveysandinterviewsregardingProjectLAUNCH,includingclientleveldata,ParentCafeattendanceinformation,homevisitorstrainedandhomevisitingclientsserved.Page6of6 ExhibitBBudgetDetailandPaymentProvisionsCountyofFresno15-109771.InvoicingandPaymentA.InnoeventshalltheContractorrequestreimbursementfromtheStateforobligationsenteredintoorforcostsincurredpriortothecommencementdateoraftertheexpirationofthisagreement.B.Forservicessatisfactorilyrendered,anduponreceiptandapprovaloftheinvoices,CDPHagreestocompensatetheContractorforactualexpendituresincurredinaccordancewiththeBudgetLineItemamountsspecifiedinAttachment1,ofthisExhibit.C.InvoicesshallincludetheAgreementNumberandshallbesubmittedintriplicatenotmorefrequentlythanmonthlyinarrearsto:FionaHumphreyCaliforniaDepartmentofPublicHealthMaternal,ChildandAdolescentHealthDivision1615CapitolAvenue,Suite73.560,MS8305P.O.Box997420Sacramento,CA95899-7420TheState,atitsdiscretion,maydesignateanalternateinvoicesubmissionaddress.AchangeintheinvoiceaddressshallbeaccomplishedviaawrittennoticetotheContractorbytheStateandshallnotrequireanamendmenttothisagreement.D.Invoicesshall:1)Bepreparedusingthenewlyimplementedandrequiredelectronicinvoiceprocessandtemplate,whichwillbeprovidedbyCDPHContractManager.2)InvoicesmustbesubmittedtoCDPHelectronicallyonly.Hardcopiesarenotrequired.3)Identifythebillingand/orperformanceperiodcoveredbytheinvoice.4)Itemizecostsforthebillingperiodinthesameorgreaterlevelofdetailasindicatedinthisagreement.Subjecttothetermsofthisagreement,reimbursementmayonlybesoughtforthosecostsand/orcostcategoriesexpresslyidentifiedasallowableinthisagreementandapprovedbyCDPH.E.AmountsPayableTheamountspayableunderthisagreementshallnotexceed:1)$91,992forthebudgetperiodof12/01/15through06/30/16.2)$91,992forthebudgetperiodof07/01/16through06/30/17.3)$91,992forthebudgetperiodof07/01/17through06/30/18.4)$91,992forthebudgetperiodof07/01/18through06/30/19.2.BudgetContingencyClauseA.ItismutuallyagreedthatiftheBudgetActofthecurrentyearand/oranysubsequentyearscoveredunderthisAgreementdoesnotappropriatesufficientfundsfortheprogram,thisAgreementshallbeofnofurtherforceandeffect.Inthisevent,theStateshallhavenoliabilitytopayanyfundswhatsoevertoContractorortofurnishanyotherconsiderationsunderthisAgreementandContractorshallnotbeobligatedtoperformanyprovisionsofthisAgreement.1 ExhibitBBudgetDetailandPaymentProvisionsCountyofFresno15-10977B.IffundingforanyfiscalyearisreducedordeletedbytheBudgetActforpurposesofthisprogram,theStateshallhavetheoptiontoeithercancelthisAgreementwithnoliabilityoccurringtotheState,orofferanagreementamendmenttoContractortoreflectthereducedamount.3.PromptPaymentClausePaymentwillbemadeinaccordancewith,andwithinthetimespecifiedin,GovernmentCodeChapter4.5,commencingwithSection927.4.TimelySubmissionofFinalInvoiceA.Finalundisputedinvoiceshallbesubmittedforpaymentnomorethanninety(90)calendardaysfollowingtheexpirationorterminationdateofthisagreement,unlessalateroralternatedeadlineisagreedtoinwritingbytheprogramcontractmanager.Saidinvoiceshouldbeclearlymarked“FinalInvoice”,indicatingthatallpaymentobligationsoftheStateunderthisagreementhaveceasedandthatnofurtherpaymentsaredueoroutstanding.TheStatemay,atitsdiscretion,choosenottohonoranydelinquentfinalinvoiceiftheContractorfailstoobtainpriorwrittenStateapprovalofanalternatefinalinvoicesubmissiondeadline.B.TheContractorisherebyadvisedofitsobligationtosubmittothestate,withthefinalinvoice,acompletedcopyofthe“Contractor’sRelease(ExhibitG)”.5.ExpenseAllow-ability/FiscalDocumentationA.Invoices,receivedfromtheContractorandacceptedforpaymentbytheState,shallnotbedeemedevidenceofallowableagreementcosts.B.ContractorshallmaintainforreviewandauditandsupplytoCDPHuponrequest,adequatedocumentationofallexpensesclaimedpursuanttothisagreementtopermitadeterminationofexpenseallowability.C.IftheallowabilityofanexpensecannotbedeterminedbytheStatebecauseinvoicedetail,fiscalrecords,orbackupdocumentationisnonexistentorinadequateaccordingtogenerallyacceptedaccountingprinciplesorpractices,allquestionablecostsmaybedisallowedandpaymentmaybewithheldbytheState.Uponreceiptofadequatedocumentationsupportingadisallowedorquestionableexpense,reimbursementmayresumefortheamountsubstantiatedanddeemedallowable.6.RecoveryofOverpaymentsA.Contractoragreesthatclaimsbaseduponthetermsofthisagreementoranauditfindingand/oranauditfindingthatisappealedandupheld,willberecoveredbytheStatebyoneofthefollowingoptions:1)Contractor'sremittancetotheStateofthefullamountoftheauditexceptionwithin30daysfollowingtheState'srequestforrepayment;2)ArepaymentschedulewhichisagreeabletoboththeStateandtheContractor.2 ExhibitBBudgetDetailandPaymentProvisionsCountyofFresno15-10977B.TheStatereservestherighttoselectwhichoptionasindicatedaboveinparagraphAwillbeemployedandtheContractorwillbenotifiedbytheStateinwritingoftheclaimproceduretobeutilized.C.InterestontheunpaidbalanceoftheauditfindingordebtwillaccrueatarateequaltothemonthlyaverageoftheratereceivedoninvestmentsinthePooledMoneyInvestmentFundcommencingonthedatethatanauditorexaminationfindingismailedtotheContractor,beginning30daysafterContractor’sreceiptoftheState’sdemandforrepayment.D.IftheContractorhasfiledavalidappealregardingthereportofauditfindings,recoveryoftheoverpaymentswillbedeferreduntilafinaladministrativedecisionontheappealhasbeenreached.IftheContractorlosesthefinaladministrativeappeal,Contractorshallrepay,totheState,theover-claimedordisallowedexpenses,plusaccruedinterest.InterestaccruesfromtheContractor’sfirstreceiptofState’snoticerequestingreimbursementofquestionedauditcostsordisallowedexpenses.7.AdvancePaymentsNoadvancepaymentisallowedunderthisContract.8.RestrictionsontheUseofFederalBlockGrantFundsPursuantto42U.S.C.Section704,Contractorshallnotusefundsprovidedbytheagreementto:A.Provideinpatientservices;B.Makecashpaymenttointendedrecipientsofhealthservices;C.Purchaseorimproveland,purchase,constructorpermanentlyimproveanybuildingorotherfacilityorpurchasemajormedicalequipment;D.Satisfyanyrequirementfortheexpenditureofnon-federalfundsasaconditionforthereceiptoffederalfunds;E.Providefinancialassistancetoanyentityotherthanapublicornonprofitprivateentityforresearchortrainingservices;orF.Makepaymentforanyitemorservice(otherthananemergencyitemorservice)furnishedby;1)anindividualorentityduringtheperiodsuchindividualorentityisexcludedfromparticipationinanyotherfederallyfundedprogram,or2)atthemedicaldirectionorontheprescriptionofaphysicianduringtheperiodwhenthephysicianisexcludedfromparticipationinanyotherfederallyfundedprogram.9.TravelandPerDiemReimbursementAnyreimbursementfornecessarytravelandperdiemshall,unlessotherwisespecifiedinthisAgreement,beattheratescurrentlyineffect,asestablishedbytheCaliforniaDepartmentofHumanResources(CalHR).IftheCalHRrateschangeduringthetermoftheAgreement,thenewratesshallapplyupontheireffectivedateandnoamendmenttothisAgreementshallbenecessary.NotraveloutsidethestateofCaliforniashallbereimbursedwithoutpriorauthorizationfromthe3 ExhibitBBudgetDetailandPaymentProvisionsCountyofFresno15-10977CDPH.Verbalauthorizationshouldbeconfirmedinwriting.Writtenauthorizationmaybeinaformincludingfaxoremailconfirmation.4 CountyofFresno15-10977ExhibitB,AttachmentIBudgetYear1(12/1/15through6/30/16)PersonnelPositionTitleAnnualSalaryFTE%AnnualCostAnnualSalaryRangeMCAHDirector$112,97410$11,297MCAHCoordinator86,26815$12,940FringeBenefits(77.439%)SubtotalPersonnel$24,237$18,769(Retirement80.6%,OASDI9.9%,HealthInsurance9.1%,MgmtLife.2%,BenAdmin.1%)TotalPersonnelandFringeBenefitsOperatingExpensesTraining(TrainingparentleadersforParentCafe'sat$800/dayforsevendays.)Printing(Chargesrelatedtoofficeprinting,forms,&informationalhandoutsrelatedtoLAUNCH.)OfficeSupplies(GeneralofficeexpensesforstafftocarryoutLAUNCHrelatedFacilitiesRent(Spacerentalfeesforrelatedmeetings/trainings.)TotalOperatingExpensesTravel(TraveltoAlamedafortrainingandsitevisits.Occasionalovernightstays.Reimbursementforstaffforprivateautomileageatrateof$0.54/milewhentheytraveltorelatedtrainings/meetings.CountywillbillonlyuptotheState'sperdiemrate.IncludesCountyvehicleandvehiclerentalcostswhenprivatevehiclesarenotused.AlsoincludesexpensesformealsandlodgingforoutofCountytravel.TotalTravelCostsSubcontractsNameofSubcontractor:MentalHealthConsultant(RFP-requestforproposalstillinprocess)TotalSub-contractorCostsIndirectCosts(7.642%ofDirectCosts)TotalBudget$43,006$5,600$1,500$1,300$1,000$9,400$5,200$5,200$28,073$28,073$6,313$91,992Page1of1 CountyofFresno15-10977ExhibitB,AttachmentIIBudgetYear2(07/01/16through6/30/17)PersonnelPositionTitleAnnualSalaryFTE%AnnualCostAnnualSalaryRangeMCAHDirector$112,97410$11,297MCAHCoordinator86,26815$12,940FringeBenefits(77.439%)SubtotalPersonnel$24,237$18,769(Retirement80.6%,OASDI9.9%,HealthInsurance9.1%,MgmtLife.2%,BenAdmin.1%)TotalPersonnelandFringeBenefits$43,006OperatingExpensesTraining(TrainingparentleadersforParentCafe'sat$800/dayforsevendays.)$5,600Printing(Chargesrelatedtoofficeprinting,forms,&informationalhandoutsrelatedtoLAUNCH.)$1,500OfficeSupplies(GeneralofficeexpensesforstafftocarryoutLAUNCHrelated$1,300FacilitiesRent(Spacerentalfeesforrelatedmeetings/trainings.)$1,000TotalOperatingExpenses$9,400Travel(TraveltoAlamedafortrainingandsitevisits.Occasionalovernightstays.Reimbursementforstaffforprivateautomileageatrateof$0.54/milewhentheytraveltorelatedtrainings/meetings.CountywillbillonlyuptotheState'sperdiemrate,IncludesCountyvehicleandvehiclerentalcostswhenprivatevehiclesarenotused.AlsoincludesexpensesformealsandlodgingforoutofCountytravel.$5,200TotalTravelCosts$5,200SubcontractsNameofSubcontractor:TBD(MentalHealthConsultant)$28,073TotalSub-contractorCosts$28,073IndirectCosts(7.642%ofDirectCosts)$6,313TotalBudget$91,992Page1of1 CountyofFresno15-10977ExhibitB,AttachmentIIIBudgetYear3(07/01/17through6/30/18)PersonnelPositionTitleMCAHDirectorMCAHCoordinatorFringeBenefits(77.439%)AnnualSalaryAnnualSalaryFTE%AnnualCostRange$112,97410$11,29786,26815$12,940SubtotalPersonnel$24,237$18,769(Retirement80.6%,OASDI9.9%,HealthInsurance9.1%,MgmtLife.2%,BenAdmin.1%)TotalPersonnelandFringeBenefitsOperatingExpensesTraining(TrainingparentleadersforParentCafe'sat$800/dayforsevendays.)Printing(Chargesrelatedtoofficeprinting,forms,&informationalhandoutsrelatedtoLAUNCH.)OfficeSupplies(GeneralofficeexpensesforstafftocarryoutLAUNCHrelatedFacilitiesRent(Spacerentalfeesforrelatedmeetings/trainings.)TotalOperatingExpensesTravel(TraveltoAlamedafortrainingandsitevisits.Occasionalovernightstays.Reimbursementforstaffforprivateautomileageatrateof$0.54/milewhentheytraveltorelatedtrainings/meetings.CountywillbillonlyuptotheState'sperdiemrate.IncludesCountyvehicleandvehiclerentalcostswhenprivatevehiclesarenotused.AlsoincludesexpensesformealsandlodgingforoutofCountytravel.TotalTravelCostsSubcontractsNameofSubcontractor:TBD(MentalHealthConsultant)TotalSub-contractorCostsIndirectCosts(7.642%ofDirectCosts)TotalBudget$43,006$5,600$1,500$1,300$1,000$9,400$5,200$5,200$28,073$28,073$6,313$91,992Page1of1 CountyofFresno15-10977ExhibitB,AttachmentIVBudgetYear4(07/01/18through6/30/19)PersonnelPositionTitleMCAHDirectorMCAHCoordinatorFringeBenefits(77.439%)AnnualSalaryAnnualSalaryFTE%AnnualCostRange$112,97410$11,29786,26815$12,940SubtotalPersonnel$24,237$18,769(Retirement80.6%,OASDI9.9%,HealthInsurance9.1%,MgmtLife.2%,BenAdmin.1%)TotalPersonnelandFringeBenefitsOperatingExpensesTraining(TrainingparentleadersforParentCafe'sat$800/dayforsevendays.)Printing(Chargesrelatedtoofficeprinting,forms,&informationalhandoutsrelatedtoLAUNCH.)OfficeSupplies(GeneralofficeexpensesforstafftocarryoutLAUNCHrelatedFacilitiesRent(Spacerentalfeesforrelatedmeetings/trainings.)TotalOperatingExpensesTravel(TraveltoAlamedafortrainingandsitevisits.Occasionalovernightstays.Reimbursementforstaffforprivateautomileageatrateof$0.54/milewhentheytraveltorelatedtrainings/meetings.CountywillbillonlyuptotheState'sperdiemrate.IncludesCountyvehicleandvehiclerentalcostswhenprivatevehiclesarenotused.AlsoincludesexpensesformealsandlodgingforoutofCountytravel.TotalTravelCostsSubcontractsNameofSubcontractor:TBD(MentalHealthConsultant)TotalSub-contractorCostsIndirectCosts(7.642%ofDirectCosts)TotalBudget$43,006$5,600$1,500$1,300$1,000$9,400$5,200$5,200$28,073$28,073$6,313$91,992Page1of1 GTC610EXHIBITCGENERALTERMSANDCONDITIONS1.APPROVAL:ThisAgreementisofnoforceoreffectuntilsignedbybothpartiesandapprovedbytheDepartmentofGeneralServices,ifrequired.Contractormaynotcommenceperformanceuntilsuchapprovalhasbeenobtained.2.AMENDMENT:NoamendmentorvariationofthetermsofthisAgreementshallbevalidunlessmadeinwriting,signedbythepartiesandapprovedasrequired.NooralunderstandingorAgreementnotincorporatedintheAgreementisbindingonanyoftheparties.3.ASSIGNMENT:ThisAgreementisnotassignablebytheContractor,eitherinwholeorinpart,withouttheconsentoftheStateintheformofaformalwrittenamendment.4.AUDIT:Contractoragreesthattheawardingdepartment,theDepartmentofGeneralServices,theBureauofStateAudits,ortheirdesignatedrepresentativeshallhavetherighttoreviewandtocopyanyrecordsandsupportingdocumentationpertainingtotheperformanceofthisAgreement.Contractoragreestomaintainsuchrecordsforpossibleauditforaminimumofthree(3)yearsafterfinalpayment,unlessalongerperiodofrecordsretentionisstipulated.Contractoragreestoallowtheauditor(s)accesstosuchrecordsduringnormalbusinesshoursandtoallowinterviewsofanyemployeeswhomightreasonablyhaveinformationrelatedtosuchrecords.Further,ContractoragreestoincludeasimilarrightoftheStatetoauditrecordsandinterviewstaffinanysubcontractrelatedtoperformanceofthisAgreement.(Gov.Code§8546.7,Pub.ContractCode§10115etseq.,CCRTitle2,Section1896).5.INDEMNIFICATION:Contractoragreestoindemnify,defendandsaveharmlesstheState,itsofficers,agentsandemployeesfromanyandallclaimsandlossesaccruingorresultingtoanyandallcontractors,subcontractors,suppliers,laborers,andanyotherperson,firmorcorporationfurnishingorsupplyingworkservices,materials,orsuppliesinconnectionwiththeperformanceofthisAgreement,andfromanyandallclaimsandlossesaccruingorresultingtoanyperson,firmorcorporationwhomaybeinjuredordamagedbyContractorintheperformanceofthisAgreement.6.DISPUTES:ContractorshallcontinuewiththeresponsibilitiesunderthisAgreementduringanydispute.7.TERMINATIONFORCAUSE:TheStatemayterminatethisAgreementandberelievedofanypaymentsshouldtheContractorfailtoperformtherequirementsofthisAgreementatthetimeandinthemannerhereinprovided.IntheeventofsuchterminationtheStatemayproceedwiththeworkinanymannerdeemedproperbytheState.AllcoststotheStateshallbedeductedfromanysumduetheContractorunderthisAgreementandthebalance,ifany,shallbepaidtotheContractorupondemand. 8.INDEPENDENTCONTRACTOR:Contractor,andtheagentsandemployeesofContractor,intheperformanceofthisAgreement,shallactinanindependentcapacityandnotasofficersoremployeesoragentsoftheState.9.RECYCLINGCERTIFICATION:TheContractorshallcertifyinwritingunderpenaltyofperjury,theminimum,ifnotexact,percentageofpostconsumermaterialasdefinedinthePublicContractCodeSection12200,inproducts,materials,goods,orsuppliesofferedorsoldtotheStateregardlessofwhethertheproductmeetstherequirementsofPublicContractCodeSection12209.WithrespecttoprinterorduplicationcartridgesthatcomplywiththerequirementsofSection12156(e),thecertificationrequiredbythissubdivisionshallspecifythatthecartridgessocomply(Pub.ContractCode§12205).10.NON-DISCRIMINATIONCLAUSE:DuringtheperformanceofthisAgreement,Contractoranditssubcontractorsshallnotunlawfullydiscriminate,harass,orallowharassmentagainstanyemployeeorapplicantforemploymentbecauseofsex,race,color,ancestry,religiouscreed,nationalorigin,physicaldisability(includingHIVandAIDS),mentaldisability,medicalcondition(e.g.,cancer),age(over40),maritalstatus,anddenialoffamilycareleave.Contractorandsubcontractorsshallinsurethattheevaluationandtreatmentoftheiremployeesandapplicantsforemploymentarefreefromsuchdiscriminationandharassment.ContractorandsubcontractorsshallcomplywiththeprovisionsoftheFairEmploymentandHousingAct(Gov.Code§12990(a-f)etseq.)andtheapplicableregulationspromulgatedthereunder(CaliforniaCodeofRegulations,Title2,Section7285etseq.).TheapplicableregulationsoftheFairEmploymentandHousingCommissionimplementingGovernmentCodeSection12990(a-f),setforthinChapter5ofDivision4ofTitle2oftheCaliforniaCodeofRegulations,areincorporatedintothisAgreementbyreferenceandmadeaparthereofasifsetforthinfull.ContractoranditssubcontractorsshallgivewrittennoticeoftheirobligationsunderthisclausetolabororganizationswithwhichtheyhaveacollectivebargainingorotherAgreement.ContractorshallincludethenondiscriminationandcomplianceprovisionsofthisclauseinallsubcontractstoperformworkundertheAgreement.11.CERTIFICATIONCLAUSES:TheCONTRACTORCERTIFICATIONCLAUSEScontainedinthedocumentCCC307areherebyincorporatedbyreferenceandmadeapartofthisAgreementbythisreferenceasifattachedhereto.12.TIMELINESS:TimeisoftheessenceinthisAgreement.13.COMPENSATION:TheconsiderationtobepaidContractor,asprovidedherein,shallbeincompensationforallofContractor'sexpensesincurredintheperformancehereof,includingtravel,perdiem,andtaxes,unlessotherwiseexpresslysoprovided.14.GOVERNINGLAW:ThiscontractisgovernedbyandshallbeinterpretedinaccordancewiththelawsoftheStateofCalifornia. 15.ANTITRUSTCLAIMS:TheContractorbysigningthisagreementherebycertifiesthatiftheseservicesorgoodsareobtainedbymeansofacompetitivebid,theContractorshallcomplywiththerequirementsoftheGovernmentCodesSectionssetoutbelow,a.TheGovernmentCodeChapteronAntitrustclaimscontainsthefollowingdefinitions:1)"Publicpurchase"meansapurchasebymeansofcompetitivebidsofgoods,services,ormaterialsbytheStateoranyofitspoliticalsubdivisionsorpublicagenciesonwhosebehalftheAttorneyGeneralmaybringanactionpursuanttosubdivision(c)ofSection16750oftheBusinessandProfessionsCode.2)"Publicpurchasingbody"meanstheStateorthesubdivisionoragencymakingapublicpurchase.GovernmentCodeSection4550.b.Insubmittingabidtoapublicpurchasingbody,thebidderoffersandagreesthatifthebidisaccepted,itwillassigntothepurchasingbodyallrights,title,andinterestinandtoallcausesofactionitmayhaveunderSection4oftheClaytonAct(15U.S.C.Sec.15)orundertheCartwrightAct(Chapter2(commencingwithSection16700)ofPart2ofDivision7oftheBusinessandProfessionsCode),arisingfrompurchasesofgoods,materials,orservicesbythebidderforsaletothepurchasingbodypursuanttothebid.Suchassignmentshallbemadeandbecomeeffectiveatthetimethepurchasingbodytendersfinalpaymenttothebidder.GovernmentCodeSection4552.c.Ifanawardingbodyorpublicpurchasingbodyreceives,eitherthroughjudgmentorsettlement,amonetaryrecoveryforacauseofactionassignedunderthischapter,theassignorshallbeentitledtoreceivereimbursementforactuallegalcostsincurredandmay,upondemand,recoverfromthepublicbodyanyportionoftherecovery,includingtrebledamages,attributabletooverchargesthatwerepaidbytheassignorbutwerenotpaidbythepublicbodyaspartofthebidprice,lesstheexpensesincurredinobtainingthatportionoftherecovery.GovernmentCodeSection4553.d.Upondemandinwritingbytheassignor,theassigneeshall,withinoneyearfromsuchdemand,reassignthecauseofactionassignedunderthispartiftheassignorhasbeenormayhavebeeninjuredbytheviolationoflawforwhichthecauseofactionaroseand(a)theassigneehasnotbeeninjuredthereby,or(b)theassigneedeclinestofileacourtactionforthecauseofaction.SeeGovernmentCodeSection4554.16.CHILDSUPPORTCOMPLIANCEACT:ForanyAgreementinexcessof$100,000,thecontractoracknowledgesinaccordancewithPublicContractCode7110,that:a.Thecontractorrecognizestheimportanceofchildandfamilysupportobligationsandshallfullycomplywithallapplicablestateandfederallawsrelatingtochildandfamilysupportenforcement,including,butnotlimitedto,disclosureofinformationandcompliancewithearningsassignmentorders,asprovidedinChapter8(commencingwithsection5200)ofPart5ofDivision9oftheFamilyCode;andb.Thecontractor,tothebestofitsknowledgeisfullycomplyingwiththeearningsassignmentordersofallemployeesandisprovidingthenamesofallnewemployeestotheNewHireRegistrymaintainedbytheCaliforniaEmploymentDevelopmentDepartment. 17.UNENFORCEABLEPROVISION:IntheeventthatanyprovisionofthisAgreementisunenforceableorheldtobeunenforceable,thenthepartiesagreethatallotherprovisionsofthisAgreementhaveforceandeffectandshallnotbeaffectedthereby.18.PRIORITYHIRINGCONSIDERATIONS:IfthisContractincludesservicesinexcessof$200,000,theContractorshallgivepriorityconsiderationinfillingvacanciesinpositionsfundedbytheContracttoqualifiedrecipientsofaidunderWelfareandInstitutionsCodeSection11200inaccordancewithPub.ContractCode§10353.19.SMALLBUSINESSPARTICIPATIONANDDVBEPARTICIPATIONREPORTINGREQUIREMENTS:a.IfforthisContractContractormadeacommitmenttoachievesmallbusinessparticipation,thenContractormustwithin60daysofreceivingfinalpaymentunderthisContract(orwithinsuchothertimeperiodasmaybespecifiedelsewhereinthisContract)reporttotheawardingdepartmenttheactualpercentageofsmallbusinessparticipationthatwasachieved.(Govt.Code§14841.)b.IfforthisContractContractormadeacommitmenttoachievedisabledveteranbusinessenterprise(DVBE)participation,thenContractormustwithin60daysofreceivingfinalpaymentunderthisContract(orwithinsuchothertimeperiodasmaybespecifiedelsewhereinthisContract)certifyinareporttotheawardingdepartment:(1)thetotalamounttheprimeContractorreceivedundertheContract;(2)thenameandaddressoftheDVBE(s)thatparticipatedintheperformanceoftheContract;(3)theamounteachDVBEreceivedfromtheprimeContractor;(4)thatallpaymentsundertheContracthavebeenmadetotheDVBE;and(5)theactualpercentageofDVBEparticipationthatwasachieved.Apersonorentitythatknowinglyprovidesfalseinformationshallbesubjecttoacivilpenaltyforeachviolation.(Mil.&Vets.Code§999.5(d);Govt.Code§14841.)20.LOSSLEADER:Ifthiscontractinvolvesthefurnishingofequipment,materials,orsuppliesthenthefollowingstatementisincorporated:Itisunlawfulforanypersonengagedinbusinesswithinthisstatetoselloruseanyarticleorproductasa“lossleader”asdefinedinSection17030oftheBusinessandProfessionsCode.(PCC10344(e).)http://www.documents.dgs.ca.gov/ols/GTC-610.doc CountyofFresno15-10977ExhibitDSpecialTermsandConditions(ForSubvention/LocalAssistanceAgreements)TheprovisionshereinapplytothisAgreementunlesstheprovisionsareremovedbyreference,theprovisionsaresupersededbyanalternateprovisionappearingelsewhereinthisAgreement,ortheapplicableconditionsdonotexist.IndexofSpecialTermsandConditions1.ProcurementRules2.EquipmentOwnership/Inventory/Disposition3.SubcontractRequirements4.IncomeRestrictions5.SiteInspection6.IntellectualPropertyRights7.PriorApprovalofTrainingSeminars,WorkshopsorConferences8.ConfidentialityofInformation9.Documents,Publications,andWrittenReports10.DisputeResolutionProcess11.OfficialsNottoBenefit12.ProhibitedUseofStateFundsforSoftware13.ContractUniformity(FringeBenefitAllowability)14.CancellationPage1of16 ExhibitDSpecialTermsandConditions1.ProcurementRules(Applicabletoallagreementsinwhichequipment,property,commoditiesand/orsuppliesarefurnishedbyCDPHorexpensesforsaiditemsarereimbursedwithstateorfederalfunds.)a.EquipmentdefinitionsWhereverthetermequipment/propertyisused,thefollowingdefinitionsshallapply:(1)Majorequipment/property:Atangibleorintangibleitemhavingabaseunitcostof$5,000ormorewithalifeexpectancyofone(1)yearormoreandiseitherfurnishedbyCDPHorthecostisreimbursedthroughthisAgreement.Softwareandvideosareexamplesofintangibleitemsthatmeetthisdefinition.(2)Minorequipment/property:Atangibleitemhavingabaseunitcostoflessthan$5,000withalifeexpectancyofone(1)yearormoreandiseitherfurnishedbyCDPHorthecostisreimbursedthroughthisAgreement.b.Governmentandpublicentities(includingstatecolleges/universitiesandauxiliaryorganizations),whetheractingasacontractor,maysecureallcommodities,supplies,equipmentandservicesrelatedtosuchpurchasesthatarerequiredinperformanceofthisAgreement.SaidprocurementsaresubjecttoParagraphsdthroughgofthisprovision.Paragraphcofthisprovisionshallalsoapply,ifequipmentpurchasesaredelegatedtosubcontractorsthatarenonprofitorganizationsorcommercialbusinesses.c.Nonprofitorganizationsandcommercialbusinesses,whetheractingasacontractorand/orsubcontractor,maysecurecommodities,supplies,equipmentandservicesrelatedtosuchpurchasesforperformanceunderthisAgreement.(1)Equipmentpurchasesshallnotexceed$50,000annually.Tosecureequipmentabovetheannualmaximumlimitof$50,000,theContractorshallmakearrangementsthroughtheappropriateCDPHProgramContractManager,tohaveallremainingequipmentpurchasedthroughCDPH’sPurchasingUnit.ThecostofequipmentpurchasedbyorthroughCDPHshallbedeductedfromthefundsavailableinthisAgreement.ContractorshallsubmittotheCDPHProgramContractManageralistofequipmentspecificationsforthoseitemsthattheStatemustprocure.TheStatemaypaythevendordirectlyforsucharrangedequipmentpurchasesandtitletotheequipmentwillremainwithCDPH.TheequipmentwillbedeliveredtotheContractor'saddress,asstatedonthefaceoftheAgreement,unlesstheContractornotifiestheCDPHProgramContractManager,inwriting,ofanalternatedeliveryaddress.(2)Allequipmentpurchasesaresubjecttoparagraphsdthroughgofthisprovision.Paragraphbofthisprovisionshallalsoapply,ifequipmentpurchasesaredelegatedtosubcontractorsthatareeitheragovernmentorpublicentity.(3)Nonprofitorganizationsandcommercialbusinesses,shalluseaprocurementsystemthatmeetsthefollowingstandards:(a)Maintainacodeorstandardofconductthatshallgoverntheperformanceofitsofficers,Page2of16 ExhibitDSpecialTermsandConditionsemployees,oragentsengagedinawardingprocurementcontracts.Noemployee,officer,oragentshallparticipateintheselection,award,oradministrationofaprocurement,orbidcontractinwhich,tohisorherknowledge,heorshehasafinancialinterest.(b)Procurementsshallbeconductedinamannerthatprovides,tothemaximumextentpractical,open,andfreecompetition.(c)Procurementsshallbeconductedinamannerthatprovidesforallofthefollowing:[1]Avoidpurchasingunnecessaryorduplicateitems.[2]Equipmentsolicitationsshallbebaseduponaclearandaccuratedescriptionofthetechnicalrequirementsofthegoodstobeprocured.[3]Takepositivestepstoutilizesmallandveteranownedbusinesses.d.UnlesswaivedorotherwisestipulatedinwritingbyCDPH,priorwrittenauthorizationfromtheappropriateCDPHProgramContractManagerwillberequiredbeforetheContractorwillbereimbursedforanypurchaseexceeding$2,500ormoreforcommodities,supplies,equipment,andservicesrelatedtosuchpurchases.TheContractormustprovideinitsrequestforauthorizationallparticularsnecessary,asspecifiedbyCDPH,forevaluatingthenecessityordesirabilityofincurringsuchcosts.Theterm"purchase"excludesthepurchaseofservicesfromasubcontractorandpublicutilityservicesatratesestablishedforuniformapplicabilitytothegeneralpublic.e.Inspecialcircumstances,determinedbyCDPH(e.g.,whenCDPHhasaneedtomonitorcertainpurchases,etc.),CDPHmayrequirepriorwrittenauthorizationand/orthesubmissionofpaidvendorreceiptsforanypurchase,regardlessofdollaramount.CDPHreservestherighttoeitherdenyclaimsforreimbursementortorequestrepaymentforanyContractorpurchasethatCDPHdeterminestobeunnecessaryincarryingoutperformanceunderthisAgreement.f.TheContractormustmaintainacopyornarrativedescriptionoftheprocurementsystem,guidelines,rules,orregulationsthatwillbeusedtomakepurchasesunderthisAgreement.TheStatereservestherighttorequestacopyofthesedocumentsandtoinspectthepurchasingpracticesoftheContractoratanytime.g.Forallpurchases,theContractormustmaintaincopiesofallpaidvendorinvoices,documents,bidsandotherinformationusedinvendorselection,forinspectionoraudit.Justificationssupportingtheabsenceofbidding(i.e.,solesourcepurchases)shallalsobemaintainedonfilebytheContractorforinspectionoraudit.2.EquipmentOwnership/Inventory/Disposition(Applicabletoagreementsinwhichequipmentand/orpropertyisfurnishedbyCDPHand/orwhensaiditemsarepurchasedorreimbursedwithstate)a.Whereverthetermsequipmentand/orpropertyareusedinthisprovision,thedefinitionsinprovision1,paragrapha.,shallapply.UnlessotherwisestipulatedinthisAgreement,allequipmentand/orpropertythatarePage3of16 ExhibitDSpecialTermsandConditionspurchased/reimbursedwithagreementfundsorfurnishedbyCDPHunderthetermsofthisAgreementshallbeconsideredstateequipmentandthepropertyofCDPH.(1)CDPHrequiresthereporting,taggingandannualinventoryingofallequipmentand/orpropertythatisfurnishedbyCDPHorpurchased/reimbursedwithfundsprovidedthroughthisAgreement.Uponreceiptofequipmentand/orproperty,theContractorshallreportthereceipttotheCDPHProgramContractManager.Toreportthereceiptofsaiditemsandtoreceivepropertytags,ContractorshalluseaformorformatdesignatedbyCDPH’sAssetManagementUnit.Iftheappropriateform(i.e.,ContractorEquipmentPurchasedwithCDPHFunds)doesnotaccompanythisAgreement,ContractorshallrequestacopyfromtheCDPHProgramContractManager.(2)IftheContractorentersintoanagreementwithatermofmorethantwelvemonths,theContractorshallsubmitanannualinventoryofstateequipmentand/orpropertytotheCDPHProgramContractManagerusingaformorformatdesignatedbyCDPH'sAssetManagementUnit.Ifaninventoryreportform(i.e.,Inventory/DispositionofCDPH-FundedEquipment)doesnotaccompanythisAgreement,ContractorshallrequestacopyfromtheCDPHProgramContractManager.Contractorshall:(a)Includeintheinventoryreport,equipmentand/orpropertyintheContractor'spossessionand/orinthepossessionofasubcontractor(includingindependentconsultants).(b)SubmittheinventoryreporttoCDPHaccordingtotheinstructionsappearingontheinventoryformorissuedbytheCDPHProgramContractManager.(c)ContacttheCDPHProgramContractManagertolearnhowtoremove,trade-in,sell,transferorsurveyoff,fromtheinventoryreport,expiredequipmentand/orpropertythatisnolongerwanted,usableorhaspasseditslifeexpectancy.InstructionswillbesuppliedbyCDPH’sAssetManagementUnit.b.Titletostateequipmentand/orpropertyshallnotbeaffectedbyitsincorporationorattachmenttoanypropertynotownedbytheState.c.Unlessotherwisestipulated,CDPHshallbeundernoobligationtopaythecostofrestoration,orrehabilitationoftheContractor'sand/orSubcontractor’sfacilitywhichmaybeaffectedbytheremovalofanystateequipmentand/orproperty.d.TheContractorshallmaintainandadministerasoundbusinessprogramforensuringtheproperuse,maintenance,repair,protection,insuranceandpreservationofstateequipmentand/orproperty.(1)Inadministeringthisprovision,CDPHmayrequiretheContractortorepairorreplace,toCDPH’ssatisfaction,anydamaged,lostorstolenstateequipmentand/orproperty.ContractorshallimmediatelyfileatheftreportwiththeappropriatepoliceagencyortheCaliforniaHighwayPatrolandContractorshallpromptlysubmitonecopyofthetheftreporttotheCDPHProgramContractManager.e.UnlessotherwisestipulatedbytheprogramfundingthisAgreement,equipmentand/orpropertypurchased/reimbursedwithagreementfundsorfurnishedbyCDPHunderthetermsofthisPage4of16 ExhibitDSpecialTermsandConditionsAgreement,shallonlybeusedforperformanceofthisAgreementoranotherCDPHagreement.f.Withinsixty(60)calendardayspriortotheterminationorendofthisAgreement,theContractorshallprovideafinalinventoryreportofequipmentand/orpropertytotheCDPHProgramContractManagerandshall,atthattime,queryCDPHastotherequirements,includingthemannerandmethod,ofreturningstateequipmentand/orpropertytoCDPH.Finaldispositionofequipmentand/orpropertyshallbeatCDPHexpenseandaccordingtoCDPHinstructions.Equipmentand/orpropertydispositioninstructionsshallbeissuedbyCDPHimmediatelyafterreceiptofthefinalinventoryreport.AttheterminationorconclusionofthisAgreement,CDPHmayatitsdiscretion,authorizethecontinueduseofstateequipmentand/orpropertyforperformanceofworkunderadifferentCDPHagreement.g.MotorVehicles(Applicableonlyifmotorvehiclesarepurchased/reimbursedwithagreementfundsorfurnishedbyCDPHunderthisAgreement.)(1)Ifmotorvehiclesarepurchased/reimbursedorfurnishedbyCDPHunderthetermsofthisAgreement,withinthirty(30)calendardayspriortotheterminationorendofthisAgreement,theContractorshallreturnsuchvehiclestoCDPHandshalldeliverallnecessarydocumentsoftitleorregistrationtoenablethepropertransferofamarketabletitletoCDPH.(2)Ifmotorvehiclesarepurchased/reimbursedorfurnishedbyCDPHunderthetermsofthisAgreement,theStateofCaliforniashallbethelegalownerofsaidmotorvehiclesandtheContractorshallbetheregisteredowner.TheContractorshallonlyusesaidvehiclesfortheperformanceunderthetermsofthisAgreement.(3)TheContractoragreethatalloperatorsofmotorvehicles,purchased/reimbursedorfurnishedbyCDPHunderthetermsofthisAgreement,shallholdavalidStateofCaliforniadriver'slicense.Intheeventthattenormorepassengersaretobetransportedinanyonevehicle,theoperatorshallalsoholdaStateofCaliforniaClassBdriver'slicense.(4)Ifanymotorvehicleispurchased/reimbursedorfurnishedbyCDPHunderthetermsofthisAgreement,theContractor,asapplicable,shallprovide,maintain,andcertifythat,ataminimum,thefollowingtypeandamountofautomobileliabilityinsuranceisineffectduringthetermofthisAgreementoranyextensionperiodduringwhichanyvehicleremainsintheContractor'spossession:AutomobileLiabilityInsurance(a)TheContractor,bysigningthisAgreement,herebycertifiesthatitpossessesorwillobtainautomobileliabilityinsuranceintheamountof$1,000,000peroccurrenceforbodilyinjuryandpropertydamagecombined.Saidinsurancemustbeobtainedandmadeeffectiveuponthedeliverydateofanymotorvehicle,purchased/reimbursedwithagreementfundsorfurnishedbyCDPHunderthetermsofthisAgreement,totheContractor.(b)TheContractorshall,assoonaspractical,furnishacopyofthecertificateofinsurancetotheCDPHProgramContractManager.ThecertificateofinsuranceshallidentifytheCDPHcontractoragreementnumberforwhichtheinsuranceapplies.Page5of16 ExhibitDSpecialTermsandConditions(c)TheContractoragreethatbodilyinjuryandpropertydamageliabilityinsurance,asrequiredherein,shallremainineffectatalltimesduringthetermofthisAgreementoruntilsuchtimeasthemotorvehicleisreturnedtoCDPH.(d)TheContractoragreetoprovide,atleastthirty(30)dayspriortotheexpirationdateofsaidinsurancecoverage,acopyofanewcertificateofinsuranceevidencingcontinuedcoverage,asindicatedherein,fornotlessthantheremainderofthetermofthisAgreement,thetermofanyextensionorcontinuationthereof,orforaperiodofnotlessthanone(1)year.(e)TheContractor,ifnotaself-insuredgovernmentand/orpublicentity,mustprovideevidence,thatanyrequiredcertificatesofinsurancecontainthefollowingprovisions:[1]Theinsurerwillnotcanceltheinsured'scoveragewithoutgivingthirty(30)calendardayspriorwrittennoticetotheState.[2]TheStateofCalifornia,itsofficers,agents,employees,andservantsareincludedasadditionalinsureds,butonlywithrespecttoworkperformedfortheStateunderthisAgreementandanyextensionorcontinuationofthisAgreement.[3]TheinsurancecarriershallnotifyCDPH,inwriting,oftheContractor'sfailuretopaypremiums;itscancellationofsuchpolicies;oranyothersubstantialchange,including,butnotlimitedto,thestatus,coverage,orscopeoftherequiredinsurance.Suchnoticesshallcontainareferencetoeachagreementnumberforwhichtheinsurancewasobtained.(f)TheContractorisherebyadvisedthatcopiesofcertificatesofinsurancemaybesubjecttoreviewandapprovalbytheDepartmentofGeneralServices(DGS),OfficeofRiskandInsuranceManagement.TheContractorshallbenotifiedbyCDPH,inwriting,ifthisprovisionisapplicabletothisAgreement.IfDGSapprovalofthecertificateofinsuranceisrequired,theContractoragreesthatnoworkorservicesshallbeperformedpriortoobtainingsaidapproval.(g)IntheeventtheContractorfailstokeepinsurancecoverage,asrequiredherein,ineffectatalltimesduringvehiclepossession,CDPHmay,inadditiontoanyotherremediesitmayhave,terminatethisAgreementupontheoccurrenceofsuchevent.3.SubcontractRequirements(Applicabletoagreementsunderwhichservicesaretobeperformedbysubcontractorsincludingindependentconsultants.)a.PriorwrittenauthorizationwillberequiredbeforetheContractorentersintoorisreimbursedforanysubcontractforservicesexceeding$2,500foranyartices,supplies,equipment,orservices.TheContractorshallobtainatleastthreecompetivequatationswhichshouldbesubmittedoradequatejustificationprovidedfortheabsenceofbidding.b.CDPHreservestherighttoapproveordisapprovetheselectionofsubcontractorsandwithadvancewrittennotice,requirethesubstitutionofsubcontractorsandrequiretheContractortoterminatesubcontractsenteredintoinsupportofthisAgreement.Page6of16 ExhibitDSpecialTermsandConditions(1)UponreceiptofawrittennoticefromCDPHrequiringthesubstitutionand/orterminationofasubcontract,theContractorshalltakestepstoensurethecompletionofanyworkinprogressandselectareplacement,ifapplicable,within30calendardays,unlessalongerperiodisagreedtobyCDPH.c.Actualsubcontracts(i.e.,writtenagreementbetweentheContractorandasubcontractor)exceeding$2,500aresubjecttothepriorreviewandwrittenapprovalofCDPH.d.ContractorshallmaintainacopyofeachsubcontractenteredintoinsupportofthisAgreementandshall,uponrequestbyCDPH,makecopiesavailableforapproval,inspection,oraudit.e.CDPHassumesnoresponsibilityforthepaymentofsubcontractorsusedintheperformanceofthisAgreement.ContractoracceptssoleresponsibilityforthepaymentofsubcontractorsusedintheperformanceofthisAgreement.f.TheContractorisresponsibleforallperformancerequirementsunderthisAgreementeventhoughperformancemaybecarriedoutthroughasubcontract.g.TheContractorshallensurethatallsubcontractsforservicesincludeprovision(s)requiringcompliancewithapplicabletermsandconditionsspecifiedinthisAgreementandshallbethesubcontractor’ssolepointofcontactforallmattersrelatedtotheperformanceandpaymentduringthetermofthisAgreement.h.TheContractoragreestoincludethefollowingclause,relevanttorecordretention,inallsubcontractsforservices:"(SubcontractorName)agreestomaintainandpreserve,untilthreeyearsafterterminationof(AgreementNumber)andfinalpaymentfromCDPHtotheContractor,topermitCDPHoranydulyauthorizedrepresentative,tohaveaccessto,examineorauditanypertinentbooks,documents,papersandrecordsrelatedtothissubcontractandtoallowinterviewsofanyemployeeswhomightreasonablyhaveinformationrelatedtosuchrecords."4.IncomeRestrictionsUnlessotherwisestipulatedinthisAgreement,theContractoragreesthatanyrefunds,rebates,credits,orotheramounts(includinganyinterestthereon)accruingtoorreceivedbytheContractorunderthisAgreementshallbepaidbytheContractortoCDPH,totheextentthattheyareproperlyallocabletocostsforwhichtheContractorhasbeenreimbursedbyCDPHunderthisAgreement.5.SiteInspectionTheState,throughanyauthorizedrepresentatives,hastherightatallreasonabletimestoinspectorotherwiseevaluatetheworkperformedorbeingperformedhereunderincludingsubcontractsupportedactivitiesandthepremisesinwhichitisbeingperformed.IfanyinspectionorevaluationismadeofthepremisesoftheContractororSubcontractor,theContractorshallprovideandshallrequireSubcontractorstoprovideallreasonablefacilitiesandassistanceforthesafetyandconvenienceoftheauthorizedrepresentativesintheperformanceoftheirduties.Allinspectionsandevaluationsshallbeperformedinsuchamanneraswillnotundulydelaytheservicesperformed.Page7of16 ExhibitDSpecialTermsandConditions6.IntellectualPropertyRightsa.Ownership(1)ExceptwhereCDPHhasagreedinasignedwritingtoacceptalicense,CDPHshallbeandremain,withoutadditionalcompensation,thesoleownerofanyandallrights,titleandinterestinallIntellectualProperty,fromthemomentofcreation,whetherornotjointlyconceived,thataremade,conceived,derivedfrom,orreducedtopracticebyContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreement.(2)ForthepurposesofthisAgreement,IntellectualPropertymeansrecognizedprotectablerightsandinterestsuchas:patents,(whetherornotissued)copyrights,trademarks,servicemarks,applicationsforanyoftheforegoing,inventions,tradesecrets,tradedress,logos,insignia,colorcombinations,slogans,moralrights,rightofpublicity,author’srights,contractandlicensingrights,works,maskworks,industrialdesignrights,rightsofpriority,knowhow,designflows,methodologies,devices,businessprocesses,developments,innovations,goodwillandallotherlegalrightsprotectingintangibleproprietaryinformationasmayexistnowand/orhereaftercomeintoexistence,andallrenewalsandextensions,regardlessofwhetherthoserightsariseunderthelawsoftheUnitedStates,oranyotherstate,countryorjurisdiction.(a)ForthepurposesofthedefinitionofIntellectualProperty,“works"meansallliteraryworks,writingsandprintedmatterincludingthemediumbywhichtheyarerecordedorreproduced,photographs,artwork,pictorialandgraphicrepresentationsandworksofasimilarnature,film,motionpictures,digitalimages,animationcells,andotheraudiovisualworksincludingpositivesandnegativesthereof,soundrecordings,tapes,educationalmaterials,interactivevideosandanyothermaterialsorproductscreated,produced,conceptualizedandfixedinatangiblemediumofexpression.Itincludespreliminaryandfinalproductsandanymaterialsandinformationdevelopedforthepurposesofproducingthosefinalproducts.Worksdoesnotincludearticlessubmittedtopeerrevieworreferencejournalsorindependentresearchprojects.(3)IntheperformanceofthisAgreement,ContractorwillexerciseandutilizecertainofitsIntellectualPropertyinexistencepriortotheeffectivedateofthisAgreement.Inaddition,underthisAgreement,ContractormayaccessandutilizecertainofCDPH’sIntellectualPropertyinexistencepriortotheeffectivedateofthisAgreement.Exceptasotherwisesetforthherein,ContractorshallnotuseanyofCDPH'sIntellectualPropertynowexistingorhereafterexistingforanypurposeswithoutthepriorwrittenpermissionofCDPH.Exceptasotherwisesetforthherein,neithertheContractornorCDPHshallgiveanyownershipInterestinorrightstoitsIntellectualPropertytotheotherParty.IfduringthetermofthisAgreement,Contractoraccessesanythird-partyIntellectualPropertythatislicensedtoCDPH,ContractoragreestoabidebyalllicenseandconfidentialityrestrictionsapplicabletoCDPHinthethird-party'slicenseagreement.(4)ContractoragreestocooperatewithCDPHinestablishingormaintainingCDPH'sexclusiverightsintheIntellectualProperty,andinassuringCDPH'ssolerightsagainstthirdpartieswithrespecttotheIntellectualProperty.IftheContractorentersintoanyagreementsorsubcontractswithotherpartiesinordertoperformthisAgreement,ContractorshallrequirethetermsoftheAgreement(s)toincludeallIntellectualPropertyprovisions.Suchtermsmustinclude,butarenotlimitedto,thesubcontractorassigningandagreeingtoassigntoPage8of16 ExhibitDSpecialTermsandConditionsCDPHallrights,titleandinterestinIntellectualPropertymade,conceived,derivedfrom,orreducedtopracticebythesubcontractor,ContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreementoranysubcontract.(5)ContractorfurtheragreestoassistandcooperatewithCDPHinallreasonablerespects,andexecutealldocumentsand,subjecttoreasonableavailability,givetestimonyandtakeallfurtheractsreasonablynecessarytoacquire,transfer,maintain,andenforceCDPH’sIntellectualPropertyrightsandinterests.b.RetainedRights/LicenseRights(1)ExceptforIntellectualPropertymade,conceived,derivedfrom,orreducedtopracticebyContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreement,ContractorshallretaintitletoallofitsIntellectualPropertytotheextentsuchIntellectualPropertyisinexistencepriortotheeffectivedateofthisAgreement.ContractorherebygrantstoCDPH,withoutadditionalcompensation,apermanent,non-exclusive,royaltyfree,paid-up,worldwide,irrevocable,perpetual,non-terminablelicensetouse,reproduce,manufacture,sell,offertosell,import,export,modify,publiclyandprivatelydisplay/perform,distribute,anddisposeContractor'sIntellectualPropertywiththerighttosublicensethroughmultiplelayers,foranypurposewhatsoever,totheextentitisincorporatedintheIntellectualPropertyresultingfromthisAgreement,unlessContractorassignsallrights,titleandinterestintheIntellectualPropertyassetforthherein.(2)Nothinginthisprovisionshallrestrict,limit,orotherwisepreventContractorfromusinganyideas,concepts,know-how,methodologyortechniquesrelatedtoitsperformanceunderthisAgreement,providedthatContractor'susedoesnotinfringethepatent,copyright,trademarkrights,licenseorotherIntellectualPropertyrightsofCDPHorthirdparty,orresultinabreachordefaultofanyprovisionsofthisExhibitorresultinabreachofanyprovisionsoflawrelatingtoconfidentiality.c.Copyright(1)Contractoragreesthatforpurposesofcopyrightlaw,allworks[asdefinedinParagrapha,subparagraph(2)(a)ofthisprovision]ofauthorshipmadebyoronbehalfofContractorinconnectionwithContractor'sperformanceofthisAgreementshallbedeemed"worksmadeforhire”.ContractorfurtheragreesthattheworkofeachpersonutilizedbyContractorinconnectionwiththeperformanceofthisAgreementwillbea"workmadeforhire,"whetherthatpersonisanemployeeofContractororthatpersonhasenteredintoanagreementwithContractortoperformthework.Contractorshallenterintoawrittenagreementwithanysuchpersonthat:(i)allworkperformedforContractorshallbedeemeda“workmadeforhire”undertheCopyrightActand(ii)thatpersonshallassignailright,title,andinteresttoCDPHtoanyworkproductmade,conceived,derivedfrom,orreducedtopracticebyContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreement.(2)Allmaterials,including,butnotlimitedto,visualworksortext,reproducedordistributedpursuanttothisAgreementthatincludeIntellectualPropertymade,conceived,derivedfrom,orreducedtopracticebyContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreement,shallincludeCDPH’snoticeofcopyright,whichshallreadin3mmorlargertypeface:"©[EnterCurrentYeare.g.,2014,etc.],DepartmentofPublicHealth.ThismaterialmaynotbereproducedordisseminatedwithoutpriorwrittenpermissionfromtheDepartmentofPublicHealth.”ThisnoticeshouldbeplacedprominentlyonthematerialsPage9of16 ExhibitDSpecialTermsandConditionsandsetapartfromothermatteronthepagewhereitappears.Audioproductionsshallcontainasimilaraudionoticeofcopyright.d.PatentRightsWithrespecttoinventionsmadebyContractorintheperformanceofthisAgreement,whichdidnotresultfromresearchanddevelopmentspecificallyincludedintheAgreement'sscopeofwork,ContractorherebygrantstoCDPHalicenseasdescribedunderSectionbofthisprovisionfordevicesormaterialincorporating,ormadethroughtheuseofsuchinventions.IfsuchinventionsresultfromresearchanddevelopmentworkspecificallyincludedwithintheAgreement’sscopeofwork,thenContractoragreestoassigntoCDPH,withoutadditionalcompensation,allitsright,titleandinterestinandtosuchinventionsandtoassistCDPHinsecuringUnitedStatesandforeignpatentswithrespectthereto.e.Third-PartyIntellectualPropertyExceptasprovidedherein,ContractoragreesthatitsperformanceofthisAgreementshallnotbedependentuponorincludeanyIntellectualPropertyofContractororthirdpartywithoutfirst:(i)obtainingCDPH'spriorwrittenapproval;and(ii)grantingtoorobtainingforCDPH,withoutadditionalcompensation,alicense,asdescribedinSectionbofthisprovision,foranyofContractor’sorthird-party’sIntellectualPropertyinexistencepriortotheeffectivedateofthisAgreement.Ifsuchalicenseuponthethesetermsisunattainable,andCDPHdeterminesthattheIntellectualPropertyshouldbeincludedinorisrequiredforContractor'sperformanceofthisAgreement,ContractorshallobtainalicenseundertermsacceptabletoCDPH.f.Warranties(1)Contractorrepresentsandwarrantsthat:(a)ItisfreetoenterintoandfullyperformthisAgreement.(b)IthassecuredandwillsecureallrightsandlicensesnecessaryforitsperformanceofthisAgreement.(c)NeitherContractor'sperformanceofthisAgreement,northeexercisebyeitherPartyoftherightsgrantedinthisAgreement,noranyuse,reproduction,manufacture,sale,offertosell,import,export,modification,publicandprivatedisplay/performance,distribution,anddispositionoftheIntellectualPropertymade,conceived,derivedfrom,orreducedtopracticebyContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreementwillinfringeuponorviolateanyIntellectualPropertyright,non-disclosureobligation,orotherproprietaryrightorinterestofanythird-partyorentitynowexistingunderthelawsof,orhereafterexistingorissuedby,anystate,theUnitedStates,oranyforeigncountry.ThereiscurrentlynoactualorthreatenedclaimbyanysuchthirdpartybasedonanallegedviolationofanysuchrightbyContractor.(d)NeitherContractor'sperformancenoranypartofitsperformancewillviolatetherightofprivacyof,orconstitutealibelorslanderagainstanypersonorentity.(e)IthassecuredandwillsecureallrightsandlicensesnecessaryforIntellectualPropertyincluding,butnotlimitedto,consents,waiversorreleasesfromallauthorsofmusicorperformancesused,andtalent(radio,televisionandmotionpicturetalent),ownersofPage10of16 ExhibitDSpecialTermsandConditionsanyinterestinandtorealestate,sites,locations,propertyorpropsthatmaybeusedorshown.(f)Ithasnotgrantedandshallnotgranttoanypersonorentityanyrightthatwouldormightderogate,encumber,orinterferewithanyoftherightsgrantedtoCDPHinthisAgreement.(g)IthasappropriatesystemsandcontrolsinplacetoensurethatstatefundswillnotbeusedintheperformanceofthisAgreementfortheacquisition,operationormaintenanceofcomputersoftwareinviolationofcopyrightlaws.(h)Ithasnoknowledgeofanyoutstandingclaims,licensesorothercharges,liens,orencumbrancesofanykindornaturewhatsoeverthatcouldaffectinanywayContractor’sperformanceofthisAgreement.(2)CDPHMAKESNOWARRANTYTHATTHEINTELLECTUALPROPERTYRESULTINGFROMTHISAGREEMENTDOESNOTINFRINGEUPONANYPATENT,TRADEMARK,COPYRIGHTORTHELIKE,NOWEXISTINGORSUBSEQUENTLYISSUED.g.IntellectualPropertyIndemnity(1)Contractorshallindemnify,defendandholdharmlessCDPHanditslicenseesandassignees,anditsofficers,directors,employees,agents,representatives,successors,andusersofitsproducts,("Indemnitees")fromandagainstallclaims,actions,damages,losses,liabilities(oractionsorproceedingswithrespecttoanythereof),whetherornotrightful,arisingfromanyandallactionsorclaimsbyanythirdpartyorexpensesrelatedthereto(including,butnotlimitedto,alllegalexpenses,courtcosts,andattorney’sfeesincurredininvestigating,preparing,servingasawitnessin,ordefendingagainst,anysuchclaim,action,orproceeding,commencedorthreatened)towhichanyoftheIndemniteesmaybesubject,whetherornotContractorisapartytoanypendingorthreatenedlitigation,whichariseoutoforarerelatedto(i)theincorrectnessorbreachofanyoftherepresentations,warranties,covenantsoragreementsofContractorpertainingtoIntellectualProperty;or(ii)anyIntellectualPropertyinfringement,oranyothertypeofactualorallegedinfringementclaim,arisingoutofCDPH'suse,reproduction,manufacture,sale,offertosell,distribution,import,export,modification,publicandprivateperformance/display,license,anddispositionoftheIntellectualPropertymade,conceived,derivedfrom,orreducedtopracticebyContractororCDPHandwhichresultdirectlyorindirectlyfromthisAgreement.Thisindemnityobligationshallapplyirrespectiveofwhethertheinfringementclaimisbasedonapatent,trademarkorcopyrightregistrationthatissuedaftertheeffectivedateofthisAgreement.CDPHreservestherighttoparticipateinand/orcontrol,atContractor’sexpense,anysuchinfringementactionbroughtagainstCDPH.(2)ShouldanyIntellectualPropertylicensedbytheContractortoCDPHunderthisAgreementbecomethesubjectofanIntellectualPropertyinfringementclaim,ContractorwillexerciseitsauthorityreasonablyandingoodfaithtopreserveCDPH’srighttousethelicensedIntellectualPropertyinaccordancewiththisAgreementatnoexpensetoCDPH.CDPHshallhavetherighttomonitorandappearthroughitsowncounsel(atContractor’sexpense)inanysuchclaimoraction.Inthedefenseorsettlementoftheclaim,ContractormayobtaintherightforCDPHtocontinueusingthelicensedIntellectualProperty;or,replaceormodifythelicensedIntellectualPropertysothatthereplacedormodifiedIntellectualPropertybecomesnon-infringingprovidedthatsuchreplacementormodificationisPage11of16 ExhibitDSpecialTermsandConditionsfunctionallyequivalenttotheoriginallicensedIntellectualProperty.Ifsuchremediesarenotreasonablyavailable,CDPHshallbeentitledtoarefundofallmoniespaidunderthisAgreement,withoutrestrictionorlimitationofanyotherrightsandremediesavailableatlaworinequity.(3)ContractoragreesthatdamagesalonewouldbeinadequatetocompensateCDPHforbreachofanytermofthisIntellectualPropertyExhibitbyContractor.ContractoracknowledgesCDPHwouldsufferirreparableharmintheeventofsuchbreachandagreesCDPHshallbeentitledtoobtainequitablerelief,includingwithoutlimitationaninjunction,fromacourtofcompetentjurisdiction,withoutrestrictionorlimitationofanyotherrightsandremediesavailableatlaworinequity.h.SurvivalTheprovisionssetforthhereinshallsurviveanyterminationorexpirationofthisAgreementoranyprojectschedule.7.PriorApprovalofTrainingSeminars,WorkshopsorConferencesContractorshallobtainpriorCDPHapprovalofthelocation,costs,dates,agenda,instructors,instructionalmaterials,andattendeesatanyreimbursabletrainingseminar,workshop,orconferenceconductedpursuanttothisAgreementandofanyreimbursablepublicityoreducationalmaterialstobemadeavailablefordistribution.TheContractorshallacknowledgethesupportoftheStatewheneverpublicizingtheworkunderthisAgreementinanymedia.ThisprovisiondoesnotapplytonecessarystaffmeetingsortrainingsessionsheldforthestaffoftheContractorinordertoconductroutinebusinessmatters.8.ConfidentialityofInformationTheContractoranditsemployees,agents,orsubcontractorsshall:a.ProtectfromunauthorizeddisclosurenamesandotheridentifyinginformationconcerningpersonseitherreceivingservicespursuanttothisAgreementorpersonswhosenamesoridentifyinginformationbecomeavailableoraredisclosedtotheContractor,itsemployees,agents,orsubcontractorsasaresultofservicesperformedunderthisAgreement,exceptforstatisticalinformationnotidentifyinganysuchperson.b.NotusesuchidentifyinginformationforanypurposeotherthancarryingouttheContractor'sobligationsunderthisAgreement.c.PromptlytransmittotheCDPHContractManagerallrequestsfordisclosureofsuchidentifyinginformationnotemanatingfromtheclientorperson.d.Notdisclose,exceptasotherwisespecificallypermittedbythisAgreementorauthorizedbytheclient,anysuchidentifyinginformationtoanyoneotherthanCDPHwithoutpriorwrittenauthorizationfromtheCDPHContractManager,exceptifdisclosureisrequiredbyStateorFederallaw.e.Forpurposesofthisprovision,identityshallinclude,butnotbelimitedtoname,identifyingnumber,symbol,orotheridentifyingparticularassignedtotheindividual,suchasfingerorvoiceprintoraphotograph.Page12of16 ExhibitDSpecialTermsandConditionsf.AsdeemedapplicablebyCDPH,thisprovisionmaybesupplementedbyadditionaltermsandconditionscoveringpersonalhealthinformation(PHI)orpersonal,sensitive,and/orconfidentialinformation(PSCI).SaidtermsandconditionswillbeoutlinedinoneormoreexhibitsthatwilleitherbeattachedtothisAgreementorincorporatedintothisAgreementbyreference.9.Documents,PublicationsandWrittenReports(Applicabletoagreementsover$5,000underwhichpublications,writtenreportsanddocumentsaredevelopedorproduced.GovernmentCodeSection7550.)Anydocument,publicationorwrittenreport(excludingprogressreports,financialreportsandnormalcontractualcommunications)preparedasarequirementofthisAgreementshallcontain,inaseparatesectionprecedingthemainbodyofthedocument,thenumberanddollaramountsofallcontractsoragreementsandsubcontractsrelatingtothepreparationofsuchdocumentorreport,ifthetotalcostforworkbynonemployeesoftheStateexceeds$5,000.10.DisputeResolutionProcessa.AContractorgrievanceexistswheneverthereisadisputearisingfromCDPH’sactionintheadministrationofanagreement.IfthereisadisputeorgrievancebetweentheContractorandCDPH,theContractormustseekresolutionusingtheprocedureoutlinedbelow.(1)TheContractorshouldfirstinformallydiscusstheproblemwiththeCDPHProgramContractManager.Iftheproblemcannotberesolvedinformally,theContractorshalldirectitsgrievancetogetherwithanyevidence,inwriting,totheprogramBranchChief.Thegrievanceshallstatetheissuesindispute,thelegalauthorityorotherbasisfortheContractor'spositionandtheremedysought.TheBranchChiefshallrenderadecisionwithinten(10)workingdaysafterreceiptofthewrittengrievancefromtheContractor.TheBranchChiefshallrespondinwritingtotheContractorindicatingthedecisionandreasonstherefore.IftheContractordisagreeswiththeBranchChiefsdecision,theContractormayappealtothesecondlevel.(2)Whenappealingtothesecondlevel,theContractormustprepareanappealindicatingthereasonsfordisagreementwithBranchChief'sdecision.TheContractorshallincludewiththeappealacopyoftheContractor'soriginalstatementofdisputealongwithanysupportingevidenceandacopyoftheBranchChief'sdecision.TheappealshallbeaddressedtotheDeputyDirectorofthedivisioninwhichthebranchisorganizedwithinten(10)workingdaysfromreceiptoftheBranchChiefsdecision.TheDeputyDirectorofthedivisioninwhichthebranchisorganizedorhis/herdesigneeshallmeetwiththeContractortoreviewtheissuesraised.AwrittendecisionsignedbytheDeputyDirectorofthedivisioninwhichthebranchisorganizedorhis/herdesigneeshallbedirectedtotheContractorwithintwenty(20)workingdaysofreceiptoftheContractor'ssecondlevelappeal.b.IftheContractorwishestoappealthedecisionoftheDeputyDirectorofthedivisioninwhichthebranchisorganizedorhis/herdesignee,theContractorshallfollowtheproceduressetforthinDivision25.1(commencingwithSection38050)oftheHealthandSafetyCodeandthePage13of16 ExhibitDSpecialTermsandConditionsregulationsadoptedthereunder.(Title1,Division2,Chapter2,Article3(commencingwithSection1140)oftheCaliforniaCodeofRegulations).c.Disputesarisingoutofanaudit,examinationofanagreementorotheractionnotcoveredbysubdivision(a)ofSection20204,ofChapter2.1,Title22,oftheCaliforniaCodeofRegulations,andforwhichnoproceduresforappealareprovidedinstatute,regulationortheAgreement,shallbehandledinaccordancewiththeproceduresidentifiedinSections51016through51047,Title22,CaliforniaCodeofRegulations.d.UnlessotherwisestipulatedinwritingbyCDPH,alldispute,grievanceand/orappealcorrespondenceshallbedirectedtotheCDPHContractManager.e.ThereareorganizationaldifferenceswithinCDPH’sfundingprogramsandthemanagementlevelsidentifiedinthisdisputeresolutionprovisionmaynotapplyineverycontractualsituation.Whenagrievanceisreceivedandorganizationaldifferencesexist,theContractorshallbenotifiedinwritingbytheCDPHContractManagerofthelevel,name,and/ortitleoftheappropriatemanagementofficialthatisresponsibleforissuingadecisionatagivenlevel.11.OfficialsNottoBenefitNomembersofordelegateofCongressortheStateLegislatureshallbeadmittedtoanyshareorpartofthisAgreement,ortoanybenefitthatmayarisetherefrom.ThisprovisionshallnotbeconstruedtoextendtothisAgreementifmadewithacorporationforitsgeneralbenefits.12.ProhibitedUseofStateFundsforSoftwareContractorcertifiesthatithasappropriatesystemsandcontrolsinplacetoensurethatstatefundswillnotbeusedintheperformanceofthisAgreementfortheacquisition,operationormaintenanceofcomputersoftwareinviolationofcopyrightlaws.13.ContractUniformity(FringeBenefitAllowability)(Applicableonlytononprofitorganizations.)PursuanttotheprovisionsofArticle7(commencingwithSection100525)ofChapter3ofPart1ofDivision101oftheHealthandSafetyCode,CDPHsetsforththefollowingpolicies,procedures,andguidelinesregardingthereimbursementoffringebenefits.a.Asusedhereinfringebenefitsshallmeananemploymentbenefitgivenbyone’semployertoanemployeeinadditiontoone'sregularornormalwagesorsalary.b.Asusedherein,fringebenefitsdonotinclude:(1)CompensationforpersonalservicespaidcurrentlyoraccruedbytheContractorforservicesofemployeesrenderedduringthetermofthisAgreement,whichisidentifiedasregularornormalsalariesandwages,annualleave,vacation,sickleave,holidays,jurydutyand/ormilitaryleave/training.(2)Director'sandexecutivecommitteemember'sfees.(3)Incentiveawardsand/orbonusincentivepay.(4)Allowancesforoff-sitepay.(5)Locationallowances.Page14of16 ExhibitDSpecialTermsandConditions(6)Hardshippay.(7)Cost-of-livingdifferentialsc.Specificallowablefringebenefitsinclude:(1)Fringebenefitsintheformofemployercontributionsfortheemployer'sportionofpayrolltaxes(i.e.,FICA,SUI,SDI),employeehealthplans(i.e.,health,dentalandvision),unemploymentinsurance,worker'scompensationinsurance,andtheemployer’sshareofpension/retirementplans,providedtheyaregrantedinaccordancewithestablishedwrittenorganizationpoliciesandmeetalllegalandInternalRevenueServicerequirements.d.Tobeanallowablefringebenefit,thecostmustmeetthefollowingcriteria:(1)BenecessaryandreasonablefortheperformanceoftheAgreement.(2)Bedeterminedinaccordancewithgenerallyacceptedaccountingprinciples.(3)BeconsistentwithpoliciesthatapplyuniformlytoallactivitiesoftheContractor.e.Contractoragreesthatallfringebenefitsshallbeatactualcost.f.Earned/AccruedCompensation(1)Compensationforvacation,sickleaveandholidaysislimitedtothatamountearned/accruedwithintheagreementterm.Unusedvacation,sickleaveandholidaysearnedfromperiodspriortotheagreementtermcannotbeclaimedasallowablecosts.Seesectionf(3)(a)belowforanexample.(2)Formultipleyearagreements,vacationandsickleavecompensation,whichisearned/accruedbutnotpaid,duetoemployee(s)nottakingtimeoffmaybecarriedoverandclaimedwithintheoveralltermofthemultipleyearsoftheAgreement.Holidayscannotbecarriedoverfromoneagreementyeartothenext.SeeProvisionf(3)(b)foranexample.(3)Forsingleyearagreements,vacation,sickleaveandholidaycompensationthatisearned/accruedbutnotpaid,duetoemployee(s)nottakingtimeoffwithinthetermoftheAgreement,cannotbeclaimedasanallowablecost.SeeProvisionf(3)(c)foranexample.(a)ExampleNo.1:Ifanemployee,JohnDoe,earns/accruesthreeweeksofvacationandtwelvedaysofsickleaveeachyear,thenthatisthemaximumamountthatmaybeclaimedduringaoneyearagreement.IfJohnDoehasfiveweeksofvacationandeighteendaysofsickleaveatthebeginningofanagreement,theContractorduringaone-yearbudgetperiodmayonlyclaimuptothreeweeksofvacationandtwelvedaysofsickleaveasactuallyusedbytheemployee.Amountsearned/accruedinperiodspriortothebeginningoftheAgreementarenotanallowablecost.(b)ExampleNo.2:Ifduringathree-year(multipleyear)agreement,JohnDoedoesnotusehisthreeweeksofvacationinyearone,orhisthreeweeksinyeartwo,buthedoesactuallyusenineweeksinyearthree;theContractorwouldbeallowedtoclaimallnineweekspaidforinyearthree.Thetotalcompensationoverthethree-yearperiodcannotexceed156weeks(3x52weeks).Page15of16 ExhibitDSpecialTermsandConditions(c)ExampleNo.3:Ifduringasingleyearagreement,JohnDoeworksfiftyweeksandusedoneweekofvacationandoneweekofsickleaveandallfifty-twoweekshavebeenbilledtoCDPH,theremainingunusedtwoweeksofvacationandsevendaysofsickleavemaynotbeclaimedasanallowablecost.14.CancellationA.ThisagreementmaybecancelledbyCDPHwithoutcauseupon30calendardaysadvancewrittennoticetotheContractor.B.CDPHreservestherighttocancelorterminatethisagreementimmediatelyforcause.TheContractormaysubmitawrittenrequesttoterminatethisagreementonlyifCDPHsubstantiallyfailstoperformitsresponsibilitiesasprovidedherein.C.Theterm“forcause"shallmeanthattheContractorfailstomeettheterms,conditions,and/orresponsibilitiesofthisagreement.D.AgreementterminationorcancellationshallbeeffectiveasofthedateindicatedinCDPH'snotificationtotheContractor.Thenoticeshallstipulateanyfinalperformance,invoicingorpaymentrequirements.E.Uponreceiptofanoticeofterminationorcancellation,theContractorshalltakeimmediatestepstostopperformanceandtocancelorreducesubsequentagreementcosts.F.Intheeventofearlyterminationorcancellation,theContractorshallbeentitledtocompensationforservicesperformedsatisfactorilyunderthisagreementandexpensesincurreduptothedateofcancellationandanynon-cancelableobligationsincurredinsupportofthisagreement.Page16of16 CountyofFresno15-10977ExhibitEAdditionalProvisions1.AdditionalIncorporatedExhibitsA.Thefollowingdocumentsandanysubsequentupdatesarenotattached,butareincorporatedhereinandmadeaparthereofbythisreference.ThesedocumentsmaybeupdatedperiodicallybyCDPH,asrequiredbyprogramdirectives.CDPHshallprovidetheGranteewithcopiesofsaiddocumentsandanyperiodicupdatesthereto,underseparatecover.CDPHwillmaintainonfile,alldocumentsreferencedhereinandanysubsequentupdates.2.Cancellation/TerminationA.ThisAgreementmaybecancelledbyCDPHwithoutcauseupon30calendardaysadvancewrittennoticetotheContractor.B.CDPHreservestherighttocancelorterminatethisAgreementimmediatelyforcause.TheContractormaysubmitawrittenrequesttoterminatethisAgreementonlyifCDPHsubstantiallyfailstoperformitsresponsibilitiesasprovidedherein.C.Theterm"forcause"shallmeanthattheContractorfailstomeettheterms,conditions,and/orresponsibilitiesofthisAgreement.1)IftheContractorknowinglyfurnishesanystatement,representation,warranty,orcertificationinconnectionwiththeagreement,whichrepresentationismateriallyfalse,deceptive,Incorrect,orincomplete.2)IftheContractorfailstoperformanymaterialrequirementofthisagreementordefaultsinperformanceofthisagreement.3)IftheContractorfilesforbankruptcy,orifCDPHdeterminesthattheContractorbecomesfinanciallyincapableofcompletingthisagreement.D.AgreementterminationorcancellationshallbeeffectiveasofthedateindicatedinCDPH’snotificationtotheContractor.Thenoticeshallstipulateanyfinalperformance,invoicing,orpaymentrequirements.E.Uponreceiptofanoticeofterminationorcancellation,theContractorshalltakeimmediatestepstostopperformanceandtocancelorreducesubsequentAgreementcosts.F.Intheeventofearlyterminationorcancellation,theContractorshallbeentitledtocompensationforservicesperformedsatisfactorilyunderthisAgreementandexpensesincurreduptothedateofcancellationandanynon-cancelableobligationsincurredinsupportofthisAgreement.3.AvoidanceofConflictsofInterestbyContractorOctober2014Page1of2 CountyofFresno15-10977ExhibitEAdditionalProvisionsA.CDPHintendstoavoidanyrealorapparentconflictofinterestonthepartoftheContractor,subcontractors,oremployees,officersanddirectorsoftheContractororsubcontractors.Thus,CDPHreservestherighttodetermine,atitssolediscretion,whetheranyinformation,assertionorclaimreceivedfromanysourceindicatestheexistenceofarealorapparentconflictofinterest;and,ifaconflictisfoundtoexist,torequiretheContractortosubmitadditionalinformationoraplanforresolvingtheconflict,subjecttoCDPHreviewandpriorapproval.B.Conflictsofinterestinclude,butarenotlimitedto:1)AninstancewheretheContractororanyofitssubcontractors,oranyemployee,officer,ordirectoroftheContractororanysubcontractorhasaninterest,financialorotherwise,wherebytheuseordisclosureofinformationobtainedwhileperformingservicesunderthecontractwouldallowforprivateorpersonalbenefitorforanypurposethatiscontrarytothegoalsandobjectivesoftheAgreement.2)AninstancewheretheContractor'soranysubcontractor'semployees,officers,ordirectorsusetheirpositionsforpurposesthatare,orgivetheappearanceofbeing,motivatedbyadesireforprivategainforthemselvesorothers,suchasthosewithwhomtheyhavefamily,businessorotherties.C.IfCDPHisorbecomesawareofaknownorsuspectedconflictofinterest,theContractorwillbegivenanopportunitytosubmitadditionalinformationortoresolvetheconflict.AContractorwithasuspectedconflictofinterestwillhavefive(5)workingdaysfromthedateofnotificationoftheconflictbyCDPHtoprovidecompleteinformationregardingthesuspectedconflict.IfaconflictofinterestisdeterminedtoexistbyCDPHandcannotberesolvedtothesatisfactionofCDPH,theconflictwillbegroundsforterminatingthecontract.CDPHmay,atitsdiscretionuponreceiptofawrittenrequestfromtheContractor,authorizeanextensionofthetimelineindicatedherein.D.Anycosts(includinglegalcosts)incurredasaresultofaconflictofinterestdeterminedbythecourtorbytheStateshallbetheresponsibilityoftheContractor.October2014Page2of2 CountyofFresno15-10977ExhibitFFederalTermsandConditions(ForFederallyFundedAgreement)ThisExhibitcontainsprovisionsthatrequirestrictadherencetovariouscontractinglawsandshallbeusedforagreementfundedinwholeorinpartbyFederalFunds.1.FederalContractFunds2.FederalEqualEmploymentOpportunityRequirements3.DebarmentandSuspensionCertification4.CovenantAgainstContingentFees5.LobbyingRestrictionsandDisclosureCertification6.AdditionalRestrictions7.FederalRequirements8.AirandWaterPollutionRequirments9.Smoke-FreeWorkplaceCertification10.UseofSmall,MinorityOwnedandWomen'sBusinesses11.HumanSubjectsUseRequirements(Rev10/15)Page1of10 ExhibitFFederalTermsandConditions1.FederalContractFundsa.ItismutuallyunderstoodbetweenthepartiesthatthisAgreementmayhavebeenwrittenbeforeascertainingtheavailabilityofcongressionalappropriationoffunds,forthemutualbenefitofbothparties,inordertoavoidprogramandfiscaldelayswhichwouldoccuriftheAgreementwereexecutedafterthatdeterminationwasmade.b.ThisagreementisvalidandenforceableonlyifsufficientfundsaremadeavailabletotheStatebytheUnitedStatesGovernmentforthefiscalyearscoveredbythetermofthisAgreement.Inaddition,thisAgreementissubjecttoanyadditionalrestrictions,limitations,orconditionsenactedbytheCongressoranystatuteenactedbytheCongresswhichmayaffecttheprovisions,termsorfundingofthisAgreementinanymanner.c.ItismutuallyagreedthatiftheCongressdoesnotappropriatesufficientfundsfortheprogram,thisAgreementshallbeamendedtoreflectanyreductioninfunds.d.CDPHhastheoptiontoinvalidateorcanceltheAgreementwith30-daysadvancewrittennoticeortoamendtheAgreementtoreflectanyreductioninfunds.2.FederalEqualOpportunityRequirementsa.TheContractorwillnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace,color,religion,sex,nationalorigin,physicalormentalhandicap,disability,ageorstatusasadisabledveteranorveteranoftheVietnamera.TheContractorwilltakeaffirmativeactiontoensurethatqualifiedapplicantsareemployed,andthatemployeesaretreatedduringemployment,withoutregardtotheirrace,color,religion,sex,nationalorigin,physicalormentalhandicap,disability,ageorstatusasadisabledveteranorveteranoftheVietnamera.Suchactionshallinclude,butnotbelimitedtothefollowing:employment,upgrading,demotionortransfer;recruitmentorrecruitmentadvertising;layoffortermination;ratesofpayorotherformsofcompensation;andcareerdevelopmentopportunitiesandselectionfortraining,includingapprenticeship.TheContractoragreestopostinconspicuousplaces,availabletoemployeesandapplicantsforemployment,noticestobeprovidedbytheFederalGovernmentorCDPH,settingforththeprovisionsoftheEqualOpportunityclause,Section503oftheRehabilitationActof1973andtheaffirmativeactionclauserequiredbytheVietnamEraVeterans'ReadjustmentAssistanceActof1974(38U.S.C.4212).SuchnoticesshallstatetheContractor'sobligationunderthelawtotakeaffirmativeactiontoemployandadvanceinemploymentqualifiedapplicantswithoutdiscriminationbasedontheirrace,color,religion,sex,nationaloriginphysicalormentalhandicap,disability,ageorstatusasadisabledveteranorveteranoftheVietnameraandtherightsofapplicantsandemployees.b.TheContractorwill,inallsolicitationsoradvancementsforemployeesplacedbyoronbehalfoftheContractor,statethatallqualifiedapplicantswillreceiveconsiderationforemploymentwithoutregardtorace,color,religion,sex,nationaloriginphysicalormentalhandicap,disability,ageorstatusasadisabledveteranorveteranoftheVietnamera.c.TheContractorwillsendtoeachlaborunionorrepresentativeofworkerswithwhichithasacollectivebargainingagreementorothercontractorunderstandinganotice,tobeprovidedbytheFederalGovernmentortheState,advisingthelaborunionorworkers'representativeoftheContractor'scommitmentsundertheprovisionshereinandshallpostcopiesofthenoticeinconspicuousplacesavailabletoemployeesandapplicantsforemployment.d.TheContractorwillcomplywithallprovisionsofandfurnishallinformationandreportsrequiredbySection503oftheRehabilitationActof1973,asamended,theVietnamEraVeterans'ReadjustmentAssistanceActof1974(38U.S.C.4212)andoftheFederalExecutiveOrderNo.11246asamended,includingbyExecutiveOrder11375,'AmendingExecutiveOrder11246RelatingtoEqualEmploymentOpportunity,'andassupplementedbyregulationat41CFRpart60,"OfficeoftheFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor,"andoftherules,regulations,andrelevantordersoftheSecretaryofLabor.(Rev10/15)Page2of10 ExhibitFFederalTermsandConditionse.TheContractorwillfurnishallinformationandreportsrequiredbyFederalExecutiveOrderNo.11246asamended,includingbyExecutiveOrder11375,'AmendingExecutiveOrder11246RelatingtoEqualEmploymentOpportunity,'andassupplementedbyregulationat41CFRpart60,"OfficeoftheFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor,"andtheRehabilitationActof1973,andbytherules,regulations,andordersoftheSecretaryofLabor,orpursuantthereto,andwillpermitaccesstoitsbooks,records,andaccountsbytheStateanditsdesignatedrepresentativesandtheSecretaryofLaborforpurposesofinvestigationtoascertaincompliancewithsuchrules,regulations,andorders.f.IntheeventoftheContractor'snoncompliancewiththerequirementsoftheprovisionshereinorwithanyfederalrules,regulations,ororderswhicharereferencedherein,thisAgreementmaybecancelled,terminated,orsuspendedinwholeorinpartandtheContractormaybedeclaredineligibleforfurtherfederalandstatecontractsinaccordancewithproceduresauthorizedinFederalExecutiveOrderNo.11246asamendedandsuchothersanctionsmaybeimposedandremediesinvokedasprovidedinFederalExecutiveOrderNo.11246asamended,includingbyExecutiveOrder11375,'AmendingExecutiveOrder11246RelatingtoEqualEmploymentOpportunity,'andassupplementedbyregulationat41CFRpart60,''OfficeoftheFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor,"orbyrule,regulation,ororderoftheSecretaryofLabor,orasotherwiseprovidedbylaw.g.TheContractorwillincludetheprovisionsofParagraphsathroughgineverysubcontractorpurchaseorderunlessexemptedbyrules,regulations,orordersoftheSecretaryofLaborissuedpursuanttoFederalExecutiveOrderNo.11246asamended,includingbyExecutiveOrder11375,'AmendingExecutiveOrder11246RelatingtoEqualEmploymentOpportunity,'andassupplementedbyregulationat41CFRpart60,"OfficeoftheFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor,"orSection503oftheRehabilitationActof1973or(38U.S.C.4212)oftheVietnamEraVeteran'sReadjustmentAssistanceAct,sothatsuchprovisionswillbebindinguponeachsubcontractororvendor.TheContractorwilltakesuchactionwithrespecttoanysubcontractorpurchaseorderastheDirectoroftheOfficeofFederalContractComplianceProgramsorCDPHmaydirectasameansofenforcingsuchprovisionsincludingsanctionsfornoncomplianceprovided,however,thatintheeventtheContractorbecomesinvolvedin,oristhreatenedwithlitigationbyasubcontractororvendorasaresultofsuchdirectionbyCDPH,theContractormayrequestinwritingtoCDPH,who,inturn,mayrequesttheUnitedStatestoenterintosuchlitigationtoprotecttheinterestsoftheStateandoftheUnitedStates.3.DebarmentandSuspensionCertificationa.BysigningthisAgreement,theContractoragreestocomplywithapplicablefederalsuspensionanddebarmentregulationsincluding,butnotlimitedto7CFRPart3017,45CFR76,40CFR32or34CFR85.b.BysigningthisAgreement,theContractorcertifiestothebestofitsknowledgeandbelief,thatitanditsprincipals:(1)Arenotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedbyanyfederaldepartmentoragency;(2)Havenotwithinathree-yearperiodprecedingthisapplication/proposal/agreementbeenconvictedoforhadaciviljudgmentrenderedagainstthemforcommissionoffraudoracriminaloffenseinconnectionwithobtaining,attemptingtoobtain,orperformingapublic(Federal,Stateorlocal)transactionorcontractunderapublictransaction;violationofFederalorStateantitruststatutesorcommissionofembezzlement,theft,forgery,bribery,falsificationordestructionofrecords,makingfalsestatements,orreceivingstolenproperty;(3)Arenotpresentlyindictedfororotherwisecriminallyorcivillychargedbyagovernmentalentity(Federal,Stateorlocal)withcommissionofanyoftheoffensesenumeratedinParagraphb(2)herein;and(Rev10/15)Page3of10 ExhibitFFederalTermsandConditions(4)Havenotwithinathree-yearperiodprecedingthisapplication/proposal/agreementhadoneormorepublictransactions(Federal,Stateorlocal)terminatedforcauseordefault.(5)Shallnotknowinglyenterintoanylowertiercoveredtransactionwithapersonwhoisproposedfordebarmentunderfederalregulations(i.e.,48CFRpart9,subpart9.4),debarred,suspended,declaredineligible,orvoluntarilyexcludedfromparticipationinsuchtransaction,unlessauthorizedbytheState.(6)Willincludeaclauseentitled,"DebarmentandSuspensionCertification"thatessentiallysetsforththeprovisionsherein,inalllowertiercoveredtransactionsandinallsolicitationsforlowertiercoveredtransactions.c.IftheContractorisunabletocertifytoanyofthestatementsinthiscertification,theContractorshallsubmitanexplanationtotheCDPHContractManager.d.ThetermsanddefinitionshereinhavethemeaningssetoutintheDefinitionsandCoveragesectionsoftherulesimplementingFederalExecutiveOrder12549.e.IftheContractorknowinglyviolatesthiscertification,inadditiontootherremediesavailabletotheFederalGovernment,theCDPHmayterminatethisAgreementforcauseordefault.4.CovenantAgainstContingentFeesTheContractorwarrantsthatnopersonorsellingagencyhasbeenemployedorretainedtosolicit/securethisAgreementuponanagreementofunderstandingforacommission,percentage,brokerage,orcontingentfee,exceptbonafideemployeesorbonafideestablishedcommercialorsellingagenciesretainedbytheContractorforthepurposeofsecuringbusiness.Forbreachorviolationofthiswarranty,CDPHshallhavetherighttoannulthisAgreementwithoutliabilityorinitsdiscretiontodeductfromtheAgreementpriceorconsideration,orotherwiserecover,thefullamountofsuchcommission,percentage,andbrokerageorcontingentfee.5.LobbyingRestrictionsandDisclosureCertification(Applicabletofederallyfundedagreementsinexcessof$100,000perSection1352ofthe31,U.S.C.)a.CertificationandDisclosureRequirements(1)Eachperson(orrecipient)whorequestsorreceivesacontractoragreement,subcontract,grant,orsubgrant,whichissubjecttoSection1352ofthe31,U.S.C.,andwhichexceeds$100,000atanytier,shallfileacertification(intheformsetforthinAttachment1,consistingofonepage,entitled“CertificationRegardingLobbying")thattherecipienthasnotmade,andwillnotmake,anypaymentprohibitedbyParagraphbofthisprovision.(2)Eachrecipientshallfileadisclosure(intheformsetforthinAttachment2,entitled"StandardForm-LLL'disclosureofLobbyingActivities”’)ifsuchrecipienthasmadeorhasagreedtomakeanypaymentusingnonappropriatedfunds(toincludeprofitsfromanycoveredfederalaction)inconnectionwithacontract,orgrantoranyextensionoramendmentofthatcontract,orgrant,whichwouldbeprohibitedunderParagraphbofthisprovisionifpaidforwithappropriatedfunds.(3)EachrecipientshallfileadisclosureformattheendofeachcalendarquarterinwhichthereoccursanyeventthatrequiresdisclosureorthatmateriallyaffecttheaccuracyoftheinformationcontainedinanydisclosureformpreviouslyfiledbysuchpersonunderParagrapha(2)herein.Aneventthatmateriallyaffectstheaccuracyoftheinformationreportedincludes:(a)Acumulativeincreaseof$25,000ormoreintheamountpaidorexpectedtobepaidforinfluencingorattemptingtoinfluenceacoveredfederalaction;(b)Achangeintheperson(s)orindividuals(s)influencingorattemptingtoinfluenceacoveredfederalaction;or(Rev10/15)Page4of10 ExhibitFFederalTermsandConditions(c)Achangeintheofficer(s),employee(s),ormember(s)contactedforthepurposeofinfluencingorattemptingtoinfluenceacoveredfederalaction.(4)Eachperson(orrecipient)whorequestsorreceivesfromapersonreferredtoinParagrapha(1)ofthisprovisionacontractoragreement,subcontract,grantorsubgrantexceeding$100,000atanytierunderacontractoragreement,orgrantshallfileacertification,andadisclosureform,ifrequired,tothenexttierabove.(5)Alldisclosureforms(butnotcertifications)shallbeforwardedfromtiertotieruntilreceivedbythepersonreferredtoinParagrapha(1)ofthisprovision.ThatpersonshallforwardalldisclosureformstoCDPHProgramContractManager.b,ProhibitionSection1352ofTitle31,U.S.C.,providesinpartthatnoappropriatedfundsmaybeexpendedbytherecipientofafederalcontractoragreement,grant,loan,orcooperativeagreementtopayanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwithanyofthefollowingcoveredfederalactions:theawardingofanyfederalcontractoragreement,themakingofanyfederalgrant,themakingofanyfederalloan,enteringintoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontractoragreement,grant,loan,orcooperativeagreement.6.AdditionalRestrictions(ApplicabletoallcontractsfundedinwholeorinpartwithfundingfromthefederalDepartmentsofLabor,HealthandHumanServices(includingCDCfunding),orEducation.)ContractorshallcomplywiththerestrictionsunderDivisionF,TitleV,Section503oftheConsolidatedAppropriationsAct,2012(H.R.2055),whichprovidesthat:"SEC.503.(a)NopartofanyappropriationcontainedinthisActortransferredpursuanttosection4002ofPublicLaw111-148shallbeused,otherthanfornormalandrecognizedexecutive-legislativerelationships,forpublicityorpropagandapurposes,forthepreparation,distribution,oruseofanykit,pamphlet,booklet,publication,electroniccommunication,radio,television,orvideopresentationdesignedtosupportordefeattheenactmentoflegislationbeforetheCongressoranyStateorlocallegislatureorlegislativebody,exceptinpresentationtotheCongressoranyStateorlocallegislatureitself,ordesignedtosupportordefeatanyproposedorpendingregulation,administrativeaction,ororderissuedbytheexecutivebranchofanyStateorlocalgovernment,exceptinpresentationtotheexecutivebranchofanyStateorlocalgovernmentitself.(b)NopartofanyappropriationcontainedinthisActortransferredpursuanttosection4002ofPublicLaw111-148shallbeusedtopaythesalaryorexpensesofanygrantorcontractrecipient,oragentactingforsuchrecipient,relatedtoanyactivitydesignedtoinfluencetheenactmentoflegislation,appropriations,regulation,administrativeaction,orExecutiveorderproposedorpendingbeforetheCongressoranyStategovernment,Statelegislatureorlocallegislatureorlegislativebody,otherthanfornormalandrecognizedexecutive-legislativerelationshipsorparticipationbyanagencyorofficerofaState,localortribalgovernmentinpolicymakingandadministrativeprocesseswithintheexecutivebranchofthatgovernment.(c)Theprohibitionsinsubsections(a)and(b)shallincludeanyactivitytoadvocateorpromoteanyproposed,pendingorfutureFederal,Stateorlocaltaxincrease,oranyproposed,pending,orfuturerequirementorrestrictiononanylegalconsumerproduct,includingitssaleormarketing,includingbutnotlimitedtotheadvocacyorpromotionofguncontrol.”7.FederalRequirementsContractoragreestocomplywithandshallrequireallsubcontractors,ifany,tocomplywithallapplicable(Rev10/1S)Page5of10 ExhibitFFederalTermsandConditionsFederalrequirementsincludingbutnotlimitedtotheUnitedStatesCode,theCodeofFederalRegulations,theFundingOpportunityAnnouncement,theNoticeofAward,thefundingagreement,andanymemorandaorletterregardingtheapplicableFederalrequirements.8.AirorWaterPollutionRequirementsAnyfederallyfundedagreementand/orsubcontractinexcessof$100,000mustcomplywiththefollowingprovisionsunlesssaidagreementisexemptunder40CFR15,5.a.Governmentcontractorsagreetocomplywithallapplicablestandards,orders,orrequirementsissuedundersection306oftheCleanAirAct[42U.S.C.1857(h)],section508oftheCleanWaterAct(33U.S.C.1368),ExecutiveOrder11738,andEnvironmentalProtectionAgencyregulations(40CFRpart15).b.Institutionsofhighereducation,hospitals,nonprofitorganizationsandcommercialbusinessesagreetocomplywithallapplicablestandards,orders,orrequirementsissuedundertheCleanAirAct(42U.S.C.7401etseq.),asamended,andtheFederalWaterPollutionControlAct(33U.S.C.1251etseq.),asamended.9.Smoke-FreeWorkplaceCertification(Applicabletoagreementsthatprovidehealth,daycare,earlychildhooddevelopmentservices,educationorlibraryservicestochildrenunder18directlyorthroughlocalgovernments.)a.PublicLaw103-227,alsoknownasthePro-ChildrenActof1994(Act),requiresthatsmokingnotbepermittedinanyportionofanyindoorfacilityownedorleasedorcontractedforbyanentityandusedroutinelyorregularlyfortheprovisionofhealth,daycare,earlychildhooddevelopmentservices,educationorlibraryservicestochildrenundertheageof18,iftheservicesarefundedbyfederalprogramseitherdirectlyorthroughstateorlocalgovernments,byfederalgrant,contract,loan,orloanguarantee.Thelawalsoappliestochildren'sservicesthatareprovidedinindoorfacilitiesthatareconstructed,operated,ormaintainedwithsuchfederalfunds.Thelawdoesnotapplytochildren'sservicesprovidedinprivateresidences;portionsoffacilitiesusedforinpatientdrugoralcoholtreatment;serviceproviderswhosesolesourceofapplicablefederalfundsisMedicareorMedicaid;orfacilitieswhereWICcouponsareredeemed.b.Failuretocomplywiththeprovisionsofthelawmayresultintheimpositionofacivilmonetarypenaltyofupto$1,000foreachviolationand/ortheimpositionofanadministrativecomplianceorderontheresponsibleparty.c.BysigningthisAgreement,ContractorcertifiesthatitwillcomplywiththerequirementsoftheActandwillnotallowsmokingwithinanyportionofanyindoorfacilityusedfortheprovisionofservicesforchildrenasdefinedbytheAct.TheprohibitionshereinareeffectiveDecember26,1994.d.Contractorfurtheragreesthatitwillinsertthiscertificationintoanysubawards(subcontractsorsubgrants)enteredintothatprovideforchildren'sservicesasdescribedintheAct.10.UseofSmall,MinorityOwnedandWomen'sBusinessesPositiveeffortsshallbemadetousesmallbusinesses,minority-ownedfirmsandwomen'sbusinessenterprises,wheneverpossible(i.e.,procurementofgoodsand/orservices).Contractorsshalltakeallofthefollowingstepstofurtherthisgoal.(1)Ensurethatsmallbusinesses,minority-ownedfirms,andwomen'sbusinessenterprisesareusedtothefullestextentpracticable.(2)Makeinformationonforthcomingpurchasingandcontractingopportunitiesavailableandarrangetimeframesforpurchasesandcontractstoencourageandfacilitateparticipationbysmallbusinesses,minority-ownedfirms,andwomen'sbusinessenterprises.(Rev10/15)Page6of10 ExhibitFFederalTermsandConditions(3)Considerinthecontractprocesswhetherfirmscompetingforlargercontractsintendtosubcontractwithsmallbusinesses,minority-ownedfirms,andwomen'sbusinessenterprises.(4)Encouragecontractingwithconsortiumsofsmallbusinesses,minority-ownedfirmsandwomen'sbusinessenterpriseswhenacontractistoolargeforoneofthesefirmstohandleindividually.(5)Usetheservicesandassistance,asappropriate,ofsuchorganizationsastheFederalSmallBusinessAdministrationandtheU.S.DepartmentofCommerce'sMinorityBusinessDevelopmentAgencyinthesolicitationandutilizationofsmallbusinesses,minority-ownedfirmsandwomen'sbusinessenterprises.11.HumanSubjectsUseRequirements(Applicableonlytoagreementsthatincludeanytestsorexaminationofmaterialsderivedfromthehumanbody.)BysigningthisAgreement,ContractoragreesthatifanyperformanceunderthisAgreementoranysubcontractorsubagreementincludesanytestsorexaminationofmaterialsderivedfromthehumanbodyforthepurposeofprovidinginformation,diagnosis,prevention,treatmentorassessmentofdisease,impairment,orhealthofahumanbeing,alllocationsatwhichsuchexaminationsareperformedshallmeettherequirementsof42U.S.C.Section263a(CLIA)andtheregulationsthereunder.(Rev10/15)Page7of10 Exhibit F Federal Terms and Conditions STATE OF CALIFORNIA CALIFORNIA DEPARTMENT OF PUBLIC HEALTH CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making, awarding or entering into of this Federal contract, Federal grant, or cooperative agreement, and the extension, continuation. renewal, amendment, or modification of this Federal contract, grant, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency of the United States Government, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities" in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontractor's, subcontracts, and contracts under cooperative agreements) of $100,000 or more, and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352. Title 31, U.S.C .• any person who fails to me the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure_ County of Fresno #15-10977 Contract Nurr bctr ~q ;;t,OIV Oata • After execution by or on behalf of Contractor, please return to: Carifomia Department of Public Health Ernest Buddy Mendes Printed Name ot Person Slgnmg for Contracror Signat1.1re of Pei'$OM Signing tor COrllraciOr Chairman. Board of Supervisors Title ATTEST: BERNICE E. SEIDEL, Clerk Board of Supervisors .,~~~., CDPH reserves the right to notifry the Contractor in writing of an alternate submission address. {Rev 10115) Page 8 of 10 ExhibitFFederalTermsandConditionsCERTIFICATIONREGARDINGLOBBYINGCompletethisformtodiscloselobbyingactivitiespursuantto31U.S.C.1352(Seereverseforpublicburdendisclosure)ApprovedbyOMB0348-00461.TypeofFederalAction:(]a.contractb.grantc.cooperativeagreementd.loane.loanguaranteef.loaninsurance2.StatusofFodoralAction:(]a.bld/offor/appilcatlonb,initialawardc.post-award3.ReportType:[]a.InitialfilingbmaterialchangeForMaterialChangeOnly:Yearauarterdateoflastrooort4.NameandAddressofReportingEntity:PrimeSubawardeeTier,ifKnown:CongressionalDistrict.Ifknown:5.IfReportingEntityInNo.4IsSubawardee,EnterNameandAddressofPrime:CongressionalDistrict,Ifknown:6.FederalDepartment/Agency7,FederalProgramName/Description:CDFANumber,ifapplicable:8.FederalActionNumber,ifknown:9.AwardAmount,ifknown;$10,a.NameandAddressofLobbyingRegistrant(Ifindividual,lastname,firstname,Ml):b.IndividualsPerformingServices(includingaddressitdifferentfrom10a.(Lastname,Firstname,Ml):11.Informationrequestedthroughthisformisauthorizedbytitle31U.S.Csection1352.ThisdisclosureoflobbyingactivitiesisamaterialrepresentationoffactuponwhichreliancewasplacedbythetierabovewhenthistransactionwasmadeorenteredIntoThisdisclosureisrequiredpursuantto31USC.1352.ThisInformationwillbeavailableforpublicinspectionrequireddisclosureshallbesubjecttoanotmorethan$100,000foreachsuchfailure.Signature:PrintName:Title:TelephoneNo.:Date;FederalUseOnlyAuthorizedforLocalReproductionStandardForm-LLL(Rev,7-97)(Rev10/15)Page9of10 ExhibitFFederalTermsandConditionsINSTRUCTIONSFORCOMPLETIONOFSF-LLL,DISCLOSUREOFLOBBYINGACTIVITIESThisdisclosureformshallbecompletedbythereportingentity,whethersubawardeeorprimeFederalrecipient,attheinitiationorreceiptofacoveredFederalaction,oramatorialchangetoapreviousfiling,pursuanttotitle31U,S,C.section1352.ThefilingofaformIsrequiredforeachpaymentoragreementtomakepaymenttoanylobbyingentityforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwithacoveredFederalaction.CompleteallItemsthatapplyforboththeinitialfilingandmaterialchangereportRefertotheImplementingguidancepublishedbytheOfficeofManagementandBudgetforadditionalInformation.1.IdentifythetypeofcoveredFederalactionforwhichlobbyingactivityisand/orhasbeensocurodtoInfluencetheoutcomeof8coveredFederalaction.2.IdentifythestatusofthecoveredFederalaction.3.Identifytheappropriateclassificationofthisreport,IfthisIsafollow-upreportcausedbyamatorialchangetotheinformationpreviouslyreported,entertheyearandquarterinwhichthechangeoccurred.EnterthedateofthelastpreviouslysubmittedreportbythisreportingentityforthiscoveredFederalaction,4.Enterthefullname,address,city,Stateandzipcodeofthereportingentity.IncludeCongressionalDistrict,Ifknown.ChecktheappropriateclassificationofthereportingentitythatdesignatesIfItIs,orexpectstobeaprimeorsubawardrecipient.Identifythetierofthesubawardee,eg,thefirstsubawardeeoftheprimeisthe1sttier.SubawardsIncludebutarenotlimitedtosubcontracts,subgrantsandcontractawardsundergrants5.IftheorganizationfilingthereportInItem4checks"Subawardee,"thenenterthofullname,address,city,StateandzipcodeoftheprimeFederalrecipient.IncludeCongressionalDistrict,Ifknown.6EnterthenameoftheFederalagencymakingthoawardorloancommitment.Includeatleastoneorganizationallevelbelowagoncyname,ifknown.Forexample,DepartmentofTransportation,UnitedStatesCoastGuard.7,EntertheFederalprogramnameordescriptionforthecoveredFederalaction(item1)Ifknown,enterthofullCatalogofFederalDomesticAssistance(CFDA)numberforgrants,cooperativeagreements,loans,andloancommitments.8.EnterthemostappropriateFederalidentifyingnumberavailableforthoFederalactionidentifiedInItem1(eg,RequestforProposal(RFP)numberInvitationforBid(IFB)number,grantannouncementnumber;thecontract,grant,orloanawardnumber;theappllcatlon/proposa!controlnumborassignedbytheFederalagency).Includeprefixes,eg.,“RFP-DE-90-001."9ForacoveredFederalactionwhoretherohasbocnanawardorloancommitmentbytheFederalagency,enterthoFederalamountoftheaward/loancommitmentfortheprimeentityidentifiedinitem4or5.10(a)Enterthofullnamo,address,city,StateandzipcodeofthelobbyingregistrantundertheLobbyingDisclosureActof1995engagedbythereportingentityidentifiedinitem4toinfluencethecoveredFederalaction.(b)EnterthefullnamesoftheIndivldual(s)performingservices,andindudofulladdressifdifferentfrom10(a).EnterLastName.FirstNamo,andMiddleInitial(Ml).AccordingtothoPaperworkReductionAct,asamended,nopersonsarerequiredtorespondtoacollectionofinformationunlessitdisplaysavalidOMBControlNumber.ThevalidOMBcontrolnumberforthisinformationcollectionisOMBNo0348-0046PublicreportingburdenforthiscollectionofInformationisestimatedtoaverage10minutesperresponse,includingtimeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthadatanoedod,andcompletingandreviewingthecollectionofinformation.Sendcommentsregardingtheburdenestimateoranyotheraspectofthiscollectionofinformation,includingsuggestionsforreducingthisburden,totheOfficeofManagementandBudget,PaperworkReductionProject(0348-0046),Washington,DC20503.(Rev10/15)Page10of10 SlateofCiCaliforniaialifomiaHeallDepartmentofalthandIlurnanServicesAgencyPublicHealthContractor’sReleaseExhibitGInstructionstoContractor:WithfinalInvolce(s)submitone(1)originalandone(1)copyTheoriginalmustbeartheoriginalsignatureofapersonauthorizedtobindtheContractor.Theadditionalcopymaybearphotocopiedsignatures.SubmissionofFinalInvoicePursuanttocontractnumber15-10977enteredintobetweentheStateofCaliforniaDepartmentofPublicHealth(CDPH)andtheContractor(identifiedbelow),theContractordoesacknowledgethatfinalpaymenthasbeenrequestedviainvoicenumber(s),intheamount(s)of$anddatedIfnecessary,enter"SeeAttached"intheappropriateblocksandattachalistofinvoicenumbers,dollaramountsandinvoicedates.ReleaseofallObligationsBysigningthisform,anduponreceiptoftheamountspecifiedintheinvoicenumber(s)referencedabove,theContractordoesherebyreleaseanddischargetheState,itsofficers,agentsandemployeesofandfromanyandallliabilities,obligations,claims,anddemandswhatsoeverarisingfromtheabovereferencedcontract.RepaymentsDuetoAuditExceptions/RecordRetentionBysigningthisform,Contractoracknowledgesthatexpensesauthorizedforreimbursementdoesnotguaranteefinalallowabilityofsaidexpenses.ContractoragreesthattheamountofanysustainedauditexceptionsresultingfromanysubsequentauditmadeafterfinalpaymentwillberefundedtotheState.Allexpenseandaccountingrecordsrelatedtotheabovereferencedcontractmustbemaintainedforauditpurposesfornolessthanthreeyearsbeyondthedateoffinalpayment,unlessalongertermisstatedinsaidcontract.RecycledProductUseCertificationBysigningthisform,Contractorcertifiesunderpenaltyofperjurythataminimumof0%unlessotherwisespecifiedinwritingofpostconsumermaterial,asdefinedinthePublicContractCodeSection12200,inproducts,materials,goods,orsuppliesofferedorsoldtotheStateregardlessofwhetheritmeetstherequirementsofPublicContractCodeSection12209.ContractorspecifiesthatprinterorduplicationcartridgesofferedorsoldtotheStatecomplywiththerequirementsofSection12156(e).RemindertoReturnStateEquipment/Property(IfApplicable)(AppliesonlyItequipmentwasprovidedbyCDPHorpurchasedwithorreimbursedbycontractfunds)UnlessCDPHhasapprovedthecontinueduseandpossessionofStateequipment(asdefinedintheabovereferencedcontract)foruseinconnectionwithanotherCDPHagreement,ContractoragreestopromptlyinitiatearrangementstoaccountforandreturnsaidequipmenttoCDPH,atCDPH’sexpense,ifsaidequipmenthasnotpasseditsusefullifeexpectancyasdefinedintheabovereferencedcontractPatents/OtherIssuesBysigningthisform,Contractorfurtheragrees,inconnectionwithpatentmattersandwithanyclaimsthatarenotspecificallyreleasedassetforthabove,thatitwillcomplywithalloftheprovisionscontainedintheabovereferencedcontract,including,butnotlimitedto,thoseprovisionsrelatingtonotificationtotheStateandrelatedtothedefenseorprosecutionoflitigation.ONLYSIGNANDDATETHISDOCUMENTWHENATTACHINGTOTHEFINALINVOICEContractor'sLegalName(asoncontract):SignatureofContractororOfficialDesignee:Date:PrintedName/TitleofPersonSigning:CDPHDistribution:Accounting(Original)COPH2362(7/07)Program CountyofFresno15-10977Page1of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)ThisInformationPrivacyandSecurityRequirementsExhibit(ForNon-HIPAA/HITECHActContracts)(hereinafterreferredtoas“thisExhibit")setsforththeinformationprivacyandsecurityrequirementsContractorisobligatedtofollowwithrespecttoallpersonalandconfidentialinformation(asdefinedherein)disclosedtoContractor,orcollected,created,stored,transmittedorusedbyContractorfororonbehalfoftheCaliforniaDepartmentofPublicHealth(hereinafter"CDPH"),pursuanttoContractor’sagreementwithCDPH.(Suchpersonalandconfidentialinformationisreferredtohereincollectivelyas“CDPHPCI”.)CDPHandContractordesiretoprotecttheprivacyandprovideforthesecurityofCDPHPCIpursuanttothisPrivacyExhibitandincompliancewithstateandfederallawsapplicabletotheCDPHPCI.I.OrderofPrecedence:WithrespecttoinformationprivacyandsecurityrequirementsforallCDPHPCI,thetermsandconditionsofthisExhibitshalltakeprecedenceoveranyconflictingtermsorconditionssetforthinanyotherpartoftheagreementbetweenContractorandCDPH,includingExhibitA(ScopeofWork),allotherexhibitsandanyotherattachments,andshallprevailoveranysuchconflictingtermsorconditions.II.Effectonlowertiertransactions:ThetermsofthisExhibitshallapplytoallcontracts,subcontracts,andsubawards,andtheinformationprivacyandsecurityrequirementsContractorisobligatedtofollowwithrespecttoCDPHPCIdisclosedtoContractor,orcollected,created,stored,transmittedorusedbyContractorfororonbehalfofCDPH,pursuanttoContractor’sagreementwithCDPH.WhenapplicabletheContractorshallincorporatetherelevantprovisionsofthisExhibitintoeachsubcontractorsubawardtoitsagents,subcontractors,orindependentconsultants.III.Definitions:ForpurposesoftheagreementbetweenContractorandCDPH,includingthisExhibit,thefollowingdefinitionsshallapply:A.Breach:“Breach"means:1.theunauthorizedacquisition,access,use,ordisclosureofCDPHPCIinamannerwhichcompromisesthesecurity,confidentialityorintegrityoftheinformation;or2.thesameasthedefinitionof"breachofthesecurityofthesystem"setforthinCaliforniaCivilCodesection1798.29(f).B.ConfidentialInformation:“Confidentialinformation”meansinformationthat:1.doesnotmeetthedefinitionof"publicrecords"setforthinCaliforniaGovernmentCodesection6252(e),orisexemptfromdisclosureunderanyoftheprovisionsofSection6250,etseq.ofheCaliforniaGovernmentCodeoranyotherapplicablestateorfederallaws;or2.iscontainedindocuments,files,folders,booksorrecordsthatareclearlylabeled,markedordesignatedwiththeword“confidential"byCDPH;or3.is"personalinformation"asdefinedinthisExhibit.C.Disclosure:“Disclosure”meanstherelease,transfer,provisionof,accessto,ordivulginginanyothermannerofinformation.D.PersonalInformation:"Personalinformation”meansinformation,inanymedium(paper,electronic,oral)that:1.byitselfdirectlyidentifiesoruniquelydescribesanindividual;orCDPHIPSR(8/14) CountyofFresno15-10977Page2of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)2.createsasubstantialriskthatitcouldbeusedincombinationwithotherinformationtoindirectlyidentifyoruniquelydescribeanindividual,orlinkanindividualtotheotherinformation;or3.meetsthedefinitionof“personalinformation"setforthinCaliforniaCivilCodesection1798.3(a)or4.isoneofthedataelementssetforthinCaliforniaCivilCodesection1798.29(g)(1)or(g)(2);or5.meetsthedefinitionof"medicalinformation"setforthineitherCaliforniaCivilCodesection1798.29(h)(2)orCaliforniaCivilCodesection56.05(g);or6.meetsthedefinitionof"healthinsuranceinformation"setforthinCaliforniaCivilCodesection1798.29(h)(3);or7.Isprotectedfromdisclosureunderapplicablestateorfederallaw.E.SecurityIncident:“SecurityIncident”means:1.anattemptedbreach;or2.theattemptedorsuccessfulmodificationordestructionofCDPHPCI,inviolationofanystateorfederallaworinamannernotpermittedundertheagreementbetweenContractorandCDPH,includingthisExhibit;or3.theattemptedorsuccessfulmodificationordestructionof,orinterferencewith,Contractor’ssystemoperationsinaninformationtechnologysystem,thatnegativelyimpactstheconfidentiality,availabilityorintegrityofCDPHPCI.F.Use:"Use"meansthesharing,employment,application,utilization,examination,oranalysisofinformation.IV.DisclosureRestrictions:TheContractoranditsemployees,agents,orsubcontractorsshallprotectfromunauthorizeddisclosureanyCDPHPCI.TheContractorshallnotdisclose,exceptasotherwisespecificallypermittedbytheagreementbetweenContractorandCDPH(includingthisExhibit),anyCDPHPCItoanyoneotherthanCDPHwithoutpriorwrittenauthorizationfromtheCDPHProgramContractManager,exceptifdisclosureisrequiredbyStateorFederallaw.V.UseRestrictions:TheContractoranditsemployees,agents,orsubcontractorsshallnotuseanyCDPHPCIforanypurposeotherthancarryingouttheContractor'sobligationsunderitsagreementwithCDPH.VI.Safeguards:TheContractorshallimplementadministrative,physical,andtechnicalsafeguardsthatreasonablyandappropriatelyprotecttheprivacy,confidentiality,security,integrity,andavailabilityofCDPHPCI,includingelectronicorcomputerizedCDPHPCI.AteachlocationwhereCDPHPCIislocated,theContractorshalldevelopandmaintainawritteninformationprivacyandsecurityprogramthatincludesadministrative,technicalandphysicalsafeguardsappropriatetothesizeandcomplexityoftheContractor'soperationsandthenatureandscopeofitsactivitiesinperformingitsagreementwithCDPH,includingthisExhibit,andwhichincorporatestherequirementsofSectionVII,Security,below.ContractorshallprovideCDPHwithContractor’scurrentandupdatedpolicies.VII.Security:TheContractorshalltakeanyandallstepsreasonablynecessarytoensurethecontinuoussecurityofallcomputerizeddatasystemscontainingCDPHPCI.Thesestepsshallinclude,ataminimum,complyingwithallofthedatasystemsecurityprecautionslistedintheContractorDataSecurityStandardssetforthinAttachment1tothisExhibit.CDPHIPSR(8/14) CountyofFresno15-10977Page3of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)VIII.SecurityOfficer:AteachlocationwhereCDPHPCIislocated,theContractorshalldesignateaSecurityOfficertooverseeitscompliancewiththisExhibitandforcommunicatingwithCDPHonmattersconcerningthisExhibit.IX.Training:TheContractorshallprovidetrainingonitsobligationsunderthisExhibit,atitsownexpense,toallofitsemployeeswhoassistintheperformanceofContractor’sobligationsunderContractor’sagreementwithCDPH,includingthisExhibit,orotherwiseuseordiscloseCDPHPCI.A.TheContractorshallrequireeachemployeewhoreceivestrainingtocertify,eitherinhardcopyorelectronicform,thedateonwhichthetrainingwascompleted.B.TheContractorshallretaineachemployee’scertificationsforCDPHinspectionforaperiodofthreeyearsfollowingcontracttermination.X.EmployeeDiscipline:Contractorshallimposedisciplinethatitdeemsappropriate(initssolediscretion)onsuchemployeesandotherContractorworkforcemembersunderContractor'sdirectcontrolwhointentionallyviolateanyprovisionsofthisExhibit.XI.BreachandSecurityIncidentResponsibilities:A.NotificationtoCDPHofBreachorSecurityIncident:TheContractorshallnotifyCDPHimmediatelybytelephonecallplusemailorfaxuponthediscoveryofabreach(asdefinedinthisExhibit),orwithintwenty-four(24)hoursbyemailorfaxofthediscoveryofanysecurityincident(asdefinedinthisExhibit),unlessalawenforcementagencydeterminesthatthenotificationwillimpedeacriminalinvestigation,inwhichcasethenotificationrequiredbythissectionshallbemadetoCDPHimmediatelyafterthelawenforcementagencydeterminesthatsuchnotificationwillnotcompromisetheinvestigation.NotificationshallbeprovidedtotheCDPHProgramContractManager,theCDPHPrivacyOfficerandtheCDPHChiefInformationSecurityOfficer,usingthecontactinformationlistedinSectionXl(c),below.IfthebreachorsecurityincidentisdiscoveredafterbusinesshoursoronaweekendorholidayandinvolvesCDPHPCIinelectronicorcomputerizedform,notificationtoCDPHshallbeprovidedbycallingtheCDPHNTServiceDeskatthetelephonenumberslistedinSectionXl(c),below.ForpurposesofthisSection,breachesandsecurityincidentsshallbetreatedasdiscoveredbyContractorasofthefirstdayonwhichsuchbreachorsecurityincidentisknowntotheContractor.Contractorshalltake:1.promptcorrectiveactiontomitigateanyrisksordamagesinvolvedwiththebreachorsecurityincidentandtoprotecttheoperatingenvironment;and2.anyactionpertainingtoabreachrequiredbyapplicablefederalandstatelaws,including,specifically,CaliforniaCivilCodesection1798.29.B.InvestigationofBreach;TheContractorshallimmediatelyinvestigatesuchbreachorsecurityincident.Assoonastheinformationisknownandsubjecttothelegitimateneedsoflawenforcement,ContractorshallinformtheCDPHProgramContractManager,theCDPHPrivacyOfficer,andtheCDPHChiefInformationSecurityOfficerof:1.whatdataelementswereinvolvedandtheextentofthedatainvolvedinthebreach,including,specifically,thenumberofindividualswhosepersonalinformationwasbreached;andCDPHIPSR(8/14) CountyofFresno15-10977Page4of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)2.adescriptionoftheunauthorizedpersonsknownorreasonablybelievedtohaveimproperlyusedtheCDPHPCIand/oradescriptionoftheunauthorizedpersonsknownorreasonablybelievedtohaveimproperlyaccessedoracquiredtheCDPHPCI,ortowhomitisknownorreasonablybelievehavehadtheCDPHPCIimproperlydisclosedtothem;and3.adescriptionofwheretheCDPHPCIisbelievedtohavebeenimproperlyusedordisclosed;and4.adescriptionoftheprobablecausesofthebreachorsecurityincident;and5.whetherCivilCodesections1798.29oranyotherfederalorstatelawsrequiringindividualnotificationsofbreacheshavebeentriggered.C.WrittenReport;TheContractorshallprovideawrittenreportoftheinvestigationtotheCDPHProgramContractManager,theCDPHPrivacyOfficer,andtheCDPHChiefInformationSecurityOfficerassoonaspracticableafterthediscoveryofthebreachorsecurityincident.Thereportshallinclude,butnotbelimitedto,theinformationspecifiedabove,aswellasafull,detailedcorrectiveactionplan,includinginformationonmeasuresthatweretakentohaltand/orcontainthebreachorsecurityincident,andmeasurestobetakentopreventtherecurrenceofsuchbreachorsecurityincident.D.NotificationtoIndividuals:Ifnotificationtoindividualswhoseinformationwasbreachedisrequiredunderstateorfederallaw,andregardlessofwhetherContractorisconsideredonlyacustodianand/ornon-owneroftheCDPHPCI,Contractorshall,atitssoleexpense,andatthesoleelectionofCDPH,either:1.makenotificationtotheindividualsaffectedbythebreach(includingsubstitutenotification),pursuanttothecontentandtimelinessprovisionsofsuchapplicablestateorfederalbreachnoticelaws.ContractorshallinformtheCDPHPrivacyOfficerofthetime,mannerandcontentofanysuchnotifications,priortothetransmissionofsuchnotificationstotheindividuals;or2.cooperatewithandassistCDPHinitsnotification(includingsubstitutenotification)totheindividualsaffectedbythebreach.E.SubmissionofSampleNotificationtoAttorneyGeneral:Ifnotificationtomorethan500individualsisrequiredpursuanttoCaliforniaCivilCodesection1798.29,andregardlessofwhetherContractorisconsideredonlyacustodianand/ornon-owneroftheCDPHPCI,Contractorshall,atitssoleexpense,andatthesoleelectionofCDPH,either:1.electronicallysubmitasinglesamplecopyofthesecuritybreachnotification,excludinganypersonallyidentifiableinformation,totheAttorneyGeneralpursuanttotheformat,contentandtimelinessprovisionsofSection1798.29(e).ContractorshallinformtheCDPHPrivacyOfficerofthetime,mannerandcontentofanysuchsubmissions,priortothetransmissionofsuchsubmissionstotheAttorneyGeneral;or2.cooperatewithandassistCDPHinitssubmissionofasamplecopyofthenotificationtotheAttorneyGeneral.F.CDPHContactInformation:TodirectcommunicationstotheabovereferencedCDPHstaff,theContractorshallinitiatecontactasindicatedherein.CDPHreservestherighttomakechangestothecontactinformationbelowbywrittennoticetotheContractor.SaidchangesshallnotrequireanamendmenttothisExhibitortheagreementtowhichitisincorporated.CDPHIPSR(8/14) CountyofFresno15-10977Page5of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)CDPHProgramContractManagerCDPHPrivacyOfficerCDPHChiefInformationSecurityOfficer(andCDPHITServiceDesk)SeetheScopeofWorkexhibitforProgramContractManagerPrivacyOfficerPrivacyOffice,c/oOfficeofLegalServicesCaliforniaDepartmentofPublicHealthP.O.Box997377,MS0506Sacramento,CA95899-7377Email:Drivacv(5>cdDh.ca.oovTelephone:(877)421-9634ChiefInformationSecurityOfficerInformationSecurityOfficeCaliforniaDepartmentofPublicHealthP.O.Box997413,MS6302Sacramento,CA95899-7413Email:cdohiso(5>cdoh.ca.qovTelephone:ITServiceDesk(916)440-7000or(800)579-0874XII.DocumentationofDisclosuresforRequestsforAccounting:ContractorshalldocumentandmakeavailabletoCDPHor(atthedirectionofCDPH)toanIndividualsuchdisclosuresofCDPHPCI,andinformationrelatedtosuchdisclosures,necessarytorespondtoaproperrequestbythesubjectIndividualforanaccountingofdisclosuresofpersonalinformationasrequiredbyapplicablestateorfederallaw.XIII.RequestsforCDPHPCIbvThirdParties:TheContractoranditsemployees,agents,orsubcontractorsshallpromptlytransmittotheCDPHProgramContractManagerallrequestsfordisclosureofanyCDPHPCIemanatingfromthirdpartiestotheagreementbetweenContractorandCDPH(andnotemanatingfromanIndividualforanaccountingofdisclosuresofpersonalinformationpursuanttoapplicablestateorfederallaw),unlessprohibitedfromdoingsobyapplicablestateorfederallaw.XIV.Audits.InspectionandEnforcement:Fromtimetotime,CDPHmayinspectthefacilities,systems,booksandrecordsofContractortomonitorcompliancewiththisExhibit.ContractorshallpromptlyremedyanyviolationofanyprovisionofthisExhibitandshallcertifythesametotheCDPHProgramContractManagerinwriting.XV.ReturnorDestructionofCDPHPCIonExpirationorTermination:OnexpirationorterminationoftheagreementbetweenContractorandCDPHforanyreason,ContractorshallreturnordestroytheCDPHPCI.Ifreturnordestructionisnotfeasible,ContractorshallexplaintoCDPHwhy,inwriting,totheCDPHProgramContractManager,theCDPHPrivacyOfficerandtheCDPHChiefInformationSecurityOfficer,usingthecontactinformationlistedinSectionXl(c),above.A.RetentionRequiredbvLaw:Ifrequiredbystateorfederallaw,Contractormayretain,afterexpirationortermination,CDPHPCIforthetimespecifiedasnecessarytocomplywiththelaw.B.ObligationsContinueUntilReturnorDestruction:Contractor’sobligationsunderthisExhibitshallcontinueuntilContractorreturnsordestroystheCDPHPCIorreturnstheCDPHPCItoCDPH;providedhowever,thatonexpirationorterminationoftheagreementbetweenContractorandCDPH,ContractorshallnotfurtheruseordisclosetheCDPHPCIexceptasRequiredbystateorfederallaw.C.NotificationofElectiontoDestroyCDPHPCI:IfContractorelectstodestroytheCDPHPCI,Contractorshallcertifyinwriting,totheCDPHProgramContractManager,theCDPHPrivacyOfficerCDPHIPSR(8/14) CountyofFresno15-10977Page6of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)andtheCDPHChiefInformationSecurityOfficer,usingthecontactinformationlistedinSectionXl(c),above,thattheCDPHPCIhasbeendestroyed.XVI.Amendment:ThepartiesacknowledgethatFederalandStatelawsrelatingtoinformationsecurityandprivacyarerapidlyevolvingandthatamendmentofthisExhibitmayberequiredtoprovideforprocedurestoensurecompliancewithsuchlaws.ThepartiesspecificallyagreetotakesuchactionasisnecessarytoimplementnewstandardsandrequirementsimposedbyregulationsandotherapplicablelawsrelatingtothesecurityorprivacyofCDPHPCI.ThepartiesagreetopromptlyenterintonegotiationsconcerninganamendmenttothisExhibitconsistentwithnewstandardsandrequirementsimposedbyapplicablelawsandregulations.XVII.AssistanceinLitigationorAdministrativeProceedings:Contractorshallmakeitselfandanysubcontractors,employeesoragentsassistingContractorintheperformanceofitsobligationsundertheagreementbetweenContractorandCDPH,availabletoCDPHatnocosttoCDPHtotestifyaswitnesses,intheeventoflitigationoradministrativeproceedingsbeingcommencedagainstCDPH,itsdirector,officersoremployeesbaseduponclaimedviolationoflawsrelatingtosecurityandprivacy,whichinvolvesinactionsoractionsbytheContractor,exceptwhereContractororitssubcontractor,employeeoragentisanamedadverseparty.XVIII.NoThird-PartyBeneficiaries:NothingexpressorimpliedinthetermsandconditionsofthisExhibitisintendedtoconfer,norshallanythinghereinconfer,uponanypersonotherthanCDPHorContractorandtheirrespectivesuccessorsorassignees,anyrights,remedies,obligationsorliabilitieswhatsoever.XIX.Interpretation:ThetermsandconditionsinthisExhibitshallbeinterpretedasbroadlyasnecessarytoimplementandcomplywithregulationsandapplicableStatelaws.ThepartiesagreethatanyambiguityinthetermsandconditionsofthisExhibitshallberesolvedinfavorofameaningthatcompliesandisconsistentwithFederalandStatelawsandregulations.XX.Survival:IfContractordoesnotreturnordestroytheCDPHPCIupontheexpirationorterminationoftheAgreement,therespectiverightsandobligationsofContractorunderSectionsVI,VIIandXIofthisExhibitshallsurvivetheterminationorexpirationoftheagreementbetweenContractorandCDPH.CDPHIPSR(8/14) CountyofFresno15-10977Page7of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)Attachment1ContractorDataSecurityStandards1.GeneralSecurityControlsA.ConfidentialityStatement.AllpersonsthatwillbeworkingwithCDPHPCImustsignaconfidentialitystatement.Thestatementmustincludeataminimum,GeneralUse,SecurityandPrivacysafeguards,UnacceptableUse,andEnforcementPolicies.ThestatementmustbesignedbytheworkforcememberpriortoaccesstoCDPHPCI.Thestatementmustberenewedannually.TheContractorshallretaineachperson’swrittenconfidentialitystatementforCDPHinspectionforaperiodofthree(3)yearsfollowingcontracttermination.B.Backgroundcheck.BeforeamemberoftheContractor'sworkforcemayaccessCDPHPCI,Contractormustconductathoroughbackgroundcheckofthatworkerandevaluatetheresultstoassurethatthereisnoindicationthattheworkermaypresentariskfortheftofconfidentialdata.TheContractorshallretaineachworkforcemember’sbackgroundcheckdocumentationforaperiodofthree(3)yearsfollowingcontracttermination.C.Workstation/Laptopencryption.Allworkstationsandlaptopsthatprocessand/orstoreCDPHPCImustbeencryptedusingaFIPS140-2certifiedalgorithm,suchasAdvancedEncryptionStandard(AES),witha128bitkeyorhigher.TheencryptionsolutionmustbefulldiskunlessapprovedbytheCDPHInformationSecurityOffice.D.ServerSecurity.ServerscontainingunencryptedCDPHPCImusthavesufficientadministrative,physical,andtechnicalcontrolsinplacetoprotectthatdata,baseduponariskassessment/systemsecurityreview.E.MinimumNecessary.OnlytheminimumnecessaryamountofCDPHPCIrequiredtoperformnecessarybusinessfunctionsmaybecopied,downloaded,orexported.F.Removablemediadevices.AllelectronicfilesthatcontainCDPHPCIdatamustbeencryptedwhenstoredonanyremovablemediaorportabledevice(i.e.USBthumbdrives,floppies,CD/DVD,Blackberry,backuptapesetc.).MustbeencryptedusingaFIPS140-2certifiedalgorithm,suchasAdvancedEncryptionStandard(AES),witha128bitkeyorhigherG.Antivirussoftware.Allworkstations,laptopsandothersystemsthatprocessand/orstoreCDPHPCImustinstallandactivelyusecomprehensiveanti-virussoftwaresolutionwithautomaticupdatesscheduledatleastdaily.H.PatchManagement.Allworkstations,laptopsandothersystemsthatprocessand/orstoreCDPHPCImusthavesecuritypatchesapplied,withsystemrebootifnecessary.Theremustbeadocumentedpatchmanagementprocesswhichdeterminesinstallationtimeframebasedonriskassessmentandvendorrecommendations.Atamaximum,allapplicablepatchesmustbeinstalledwithin30daysofvendorrelease.I.UserIDsandPasswordControls.AllusersmustbeissuedauniqueusernameforaccessingCDPHPCI.Usernamemustbepromptlydisabled,deleted,orthepasswordchangeduponthetransferorterminationofanemployeewithknowledgeofthepassword.Passwordsarenottobeshared.Mustbeatleasteightcharacters.Mustbeanon-dictionaryword.MustnotbestoredinCDPHIPSR(8/14) CountyofFresno15-10977Page8of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)readableformatonthecomputer.Mustbechangedevery60days.Mustbechangedifrevealedorcompromised.Mustbecomposedofcharactersfromatleastthreeofthefollowingfourgroupsfromthestandardkeyboard:•Uppercaseletters(A-Z)•Lowercaseletters(a-z)•Arabicnumerals(0-9)•Non-alphanumericcharacters(punctuationsymbols)J.DataSanitization.AllCDPHPCImustbesanitizedusingNISTSpecialPublication800-88standardmethodsfordatasanitizationwhentheCDPHPSCIisnolongerneeded.2.SystemSecurityControlsA.SystemTimeout.Thesystemmustprovideanautomatictimeout,requiringre-authenticationoftheusersessionafternomorethan20minutesofinactivity.B.WarningBanners.AllsystemscontainingCDPHPCImustdisplayawarningbannerstatingthatdataisconfidential,systemsarelogged,andsystemuseisforbusinesspurposesonly.Usermustbedirectedtologoffthesystemiftheydonotagreewiththeserequirements.C.SystemLogging.ThesystemmustmaintainanautomatedaudittrailwhichcanidentifytheuserorsystemprocesswhichinitiatesarequestforCDPHPCI,orwhichaltersCDPHPCI.Theaudittrailmustbedateandtimestamped,mustlogbothsuccessfulandfailedaccesses,mustbereadonly,andmustberestrictedtoauthorizedusers.IfCDPHPCIisstoredinadatabase,databaseloggingfunctionalitymustbeenabled.Audittraildatamustbearchivedforatleast3yearsafteroccurrence.D.AccessControls.Thesystemmustuserolebasedaccesscontrolsforalluserauthentications,enforcingtheprincipleofleastprivilege,E.Transmissionencryption.AlldatatransmissionsofCDPHPCIoutsidethesecureinternalnetworkmustbeencryptedusingaFIPS140-2certifiedalgorithm,suchasAdvancedEncryptionStandard(AES),witha128bitkeyorhigher.Encryptioncanbeendtoendatthenetworklevel,orthedatafilescontainingCDPHPCIcanbeencrypted.ThisrequirementpertainstoanytypeofCDPHPCIinmotionsuchaswebsiteaccess,filetransfer,andE-Mail.F.IntrusionDetection.Allsystemsinvolvedinaccessing,holding,transporting,andprotectingCDPHPCIthatareaccessibleviatheInternetmustbeprotectedbyacomprehensiveintrusiondetectionandpreventionsolution.3.AuditControlsA.SystemSecurityReview.Allsystemsprocessingand/orstoringCDPHPCImusthaveatleastanannualsystemriskassessment/securityreviewwhichprovidesassurancethatadministrative,physical,andtechnicalcontrolsarefunctioningeffectivelyandprovidingadequatelevelsofprotection.Reviewsshallincludevulnerabilityscanningtools.CDPHIPSR(8/14) CountyofFresno15-10977Page9of9ExhibitHInformationPrivacyandSecurityRequirements(ForNon-HIPAA/HITECHActContracts)B.LogReviews.Allsystemsprocessingand/orstoringCDPHPCImusthavearoutineprocedureinplacetoreviewsystemlogsforunauthorizedaccess.C.ChangeControl.Allsystemsprocessingand/orstoringCDPHPCImusthaveadocumentedchangecontrolprocedurethatensuresseparationofdutiesandprotectstheconfidentiality,integrityandavailabilityofdata.4.BusinessContinuity/DisasterRecoveryControlsA.DisasterRecovery.ContractormustestablishadocumentedplantoenablecontinuationofcriticalbusinessprocessesandprotectionofthesecurityofelectronicCDPHPCIintheeventofanemergency.Emergencymeansanycircumstanceorsituationthatcausesnormalcomputeroperationstobecomeunavailableforuseinperformingtheworkrequiredunderthisagreementformorethan24hours.B.DataBackupPlan.ContractormusthaveestablisheddocumentedprocedurestobackupCDPHPCItomaintainretrievableexactcopiesofCDPHPCI.Theplanmustincludearegularscheduleformakingbackups,storingbackupsoffsite,aninventoryofbackupmedia,andtheamountoftimetorestoreCDPHPCIshoulditbelost.Ataminimum,theschedulemustbeaweeklyfullbackupandmonthlyoffsitestorageofCDPHdata.5.PaperDocumentControlsA.SupervisionofData.CDPHPCIinpaperformshallnotbeleftunattendedatanytime,unlessitislockedinafilecabinet,fileroom,deskoroffice.Unattendedmeansthatinformationisnotbeingobservedbyanemployeeauthorizedtoaccesstheinformation.CDPHPCIinpaperformshallnotbeleftunattendedatanytimeinvehiclesorplanesandshallnotbecheckedinbaggageoncommercialairplanes.B.EscortingVisitors.VisitorstoareaswhereCDPHPCIiscontainedshallbeescortedandCDPHPHIshallbekeptoutofsightwhilevisitorsareinthearea.C.ConfidentialDestruction.CDPHPCImustbedisposedofthroughconfidentialmeans,usingNISTSpecialPublication800-88standardmethodsfordatasanitizationwhentheCDPHPSCIisnolongerneeded.D.RemovalofData.CDPHPCImustnotberemovedfromthepremisesoftheContractorexceptwithexpresswrittenpermissionofCDPH.E.Faxing.FaxescontainingCDPHPCIshallnotbeleftunattendedandfaxmachinesshallbeinsecureareas.Faxesshallcontainaconfidentialitystatementnotifyingpersonsreceivingfaxesinerrortodestroythem.Faxnumbersshallbeverifiedwiththeintendedrecipientbeforesending.F.Mailing.CDPHPCIshallonlybemailedusingsecuremethods.LargevolumemailingsofCDPHPHIshallbebyasecure,bondedcourierwithsignaturerequiredonreceipt.DisksandothertransportablemediasentthroughthemailmustbeencryptedwithaCDPHapprovedsolution,suchasasolutionusingavendorproductspecifiedontheCSSI.CDPHIPSR(8/14) CCC-307 CERTIFICATION I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California. Contractor/Bidder Firm Name (Printed) Federa!JD Number County of Fresno 94-6000-512 By (Authorized Signature) ATTEST: £ ~IJ I.L..~ BERNICE E. SEIDEL, Clerk Printed Name and Title of Person Signing B:(C_rvisors By 'A~~ Ernest Buddy Mendes, Chairman, Board of Supervisors ~uty Dare Executed l Executed in the County of ~ q ~01\tJ I Fresno \) CONTRACTOR CERTIFICATION CLAUSES ] . ST A TEMb"NT OF COMPLIANCE: Contractor has, unless exempted~ complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 8103) (Not applicable to public entities.) 2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifYing actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about: 1) the dangers of drug abuse in the workplace; 2) the person's or organization's poJicy of maintaining a drug-free workplace; 3) any available counseling) rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: I) receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the tenns of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or tennination of the Agreement or both and Contractor may be ineligible for award of any future State agreements ifthe department determines that any ofthe following has occurred: the Contractor has made false certification, or violated the certificationbyfailingtocarryouttherequirementsasnotedabove.(Gov.Code§8350etseq.)3.NATIONALLABORRELATIONSBOARDCERTIFICATION:Contractorcertifiesthatnomorethanone(1)finalunappealablefindingofcontemptofcourtbyaFederalcourthasbeenissuedagainstContractorwithintheimmediatelyprecedingtwo-yearperiodbecauseofContractor'sfailuretocomplywithanorderofaFederalcourt,whichordersContractortocomplywithanorderoftheNationalLaborRelationsBoard.(Pub.ContractCode§10296)(Notapplicabletopublicentities.)4.CONTRACTSFORLEGALSERVICES$50.000ORMORE-PROBONOREQUIREMENT:ContractorherebycertifiesthatcontractorwillcomplywiththerequirementsofSection6072oftheBusinessandProfessionsCode,effectiveJanuary1,2003.Contractoragreestomakeagoodfaithefforttoprovideaminimumnumberofhoursofprobonolegalservicesduringeachyearofthecontractequaltothelessorof30multipliedbythenumberoffulltimeattorneysinthefirm’sofficesintheState,withthenumberofhoursproratedonanactualdaybasisforanycontractperiodoflessthanafullyearor10%ofitscontractwiththeState.Failuretomakeagoodfaitheffortmaybecausefornon-renewalofastatecontractforlegalservices,andmaybetakenintoaccountwhendeterminingtheawardoffuturecontractswiththeStateforlegalservices.5.EXPATRIATECORPORATIONS:ContractorherebydeclaresthatitisnotanexpatriatecorporationorsubsidiaryofanexpatriatecorporationwithinthemeaningofPublicContractCodeSection10286and10286.1,andiseligibletocontractwiththeStateofCalifornia.6.SWEATFREECODEOFCONDUCT:a.AllContractorscontractingfortheprocurementorlaunderingofapparel,garmentsorcorrespondingaccessories,ortheprocurementofequipment,materials,orsupplies,otherthanprocurementrelatedtoapublicworkscontract,declareunderpenaltyofperjurythatnoapparel,garmentsorcorrespondingaccessories,equipment,materials,orsuppliesfurnishedtothestatepursuanttothecontracthavebeenlaunderedorproducedinwholeorinpartbysweatshoplabor,forcedlabor,convictlabor,indenturedlaborunderpenalsanction,abusiveformsofchildlabororexploitationofchildreninsweatshoplabor,orwiththebenefitofsweatshoplabor,forcedlabor,convictlabor,indenturedlaborunderpenalsanction,abusiveformsofchildlabororexploitationofchildreninsweatshoplabor.ThecontractorfurtherdeclaresunderpenaltyofperjurythattheyadheretotheSweatfreeCodeofConductassetforthontheCaliforniaDepartmentofIndustrialRelationswebsitelocatedatwww.dir.ca.aov,andPublicContractCodeSection6108.b.Thecontractoragreestocooperatefullyinprovidingreasonableaccesstothecontractor’srecords,documents,agentsoremployees,orpremisesifreasonablyrequiredbyauthorizedofficialsofthecontractingagency,theDepartmentofIndustrialRelations, ortheDepartmentofJusticetodeterminethecontractor’scompliancewiththerequirementsunderparagraph(a).7.DOMESTICPARTNERS:Forcontractsover$100,000executedoramendedafterJanuary1,2007,thecontractorcertifiesthatcontractorisincompliancewithPublicContractCodesection10295.3.DOINGBUSINESSWITHTHESTATEOFCALIFORNIAThefollowinglawsapplytopersonsorentitiesdoingbusinesswiththeStateofCalifornia.1.CONFLICTOFINTEREST:Contractorneedstobeawareofthefallowingprovisionsregardingcurrentorformerstateemployees.IfContractorhasanyquestionsonthestatusofanypersonrenderingservicesorinvolvedwiththeAgreement,theawardingagencymustbecontactedimmediatelyforclarification.CurrentStateEmployees(Pub.ContractCode§10410):1).Noofficeroremployeeshallengageinanyemployment,activityorenterprisefromwhichtheofficeroremployeereceivescompensationorhasafinancialinterestandwhichissponsoredorfundedbyanystateagency,unlesstheemployment,activityorenterpriseisrequiredasaconditionofregularstateemployment.2).Noofficeroremployeeshallcontractonhisorherownbehalfasanindependentcontractorwithanystateagencytoprovidegoodsorservices.FormerStateEmployees(Pub.ContractCode§10411):1).Forthetwo-yearperiodfromthedateheorsheleftstateemployment,noformerstateofficeroremployeemayenterintoacontractinwhichheorsheengagedinanyofthenegotiations,transactions,planning,arrangementsoranypartofthedecision-makingprocessrelevanttothecontractwhileemployedinanycapacitybyanystateagency.2).Forthetwelve-monthperiodfromthedateheorsheleftstateemployment,noformerstateofficeroremployeemayenterintoacontractwithanystateagencyifheorshewasemployedbythatstateagencyinapolicy-makingpositioninthesamegeneralsubjectareaastheproposedcontractwithinthe12-monthperiodpriortohisorherleavingstateservice.IfContractorviolatesanyprovisionsofaboveparagraphs,suchactionbyContractorshallrenderthisAgreementvoid.(Pub.ContractCode§10420)Membersofboardsandcommissionsareexemptfromthissectioniftheydonotreceivepaymentotherthanpaymentofeachmeetingoftheboardorcommission,paymentforpreparatorytimeandpaymentforperdiem.(Pub.ContractCode§10430(e)) 2.LABORCODE/WORKERS'COMPENSATION:ContractorneedstobeawareoftheprovisionswhichrequireeveryemployertobeinsuredagainstliabilityforWorker'sCompensationortoundertakeself-insuranceinaccordancewiththeprovisions,andContractoraffirmstocomplywithsuchprovisionsbeforecommencingtheperformanceoftheworkofthisAgreement.(LaborCodeSection3700)3.AMERICANSWITHDISABILITIESACT:ContractorassurestheStatethatitcomplieswiththeAmericanswithDisabilitiesAct(ADA)of1990,whichprohibitsdiscriminationonthebasisofdisability,aswellasallapplicableregulationsandguidelinesissuedpursuanttotheADA.(42U.S.C.12101etseq.)4.CONTRACTORNAMECHANGE:AnamendmentisrequiredtochangetheContractor'snameaslistedonthisAgreement.UponreceiptoflegaldocumentationofthenamechangetheStatewillprocesstheamendment.Paymentofinvoicespresentedwithanewnamecannotbepaidpriortoapprovalofsaidamendment.5.CORPORATEQUALIFICATIONSTODOBUSINESSINCALIFORNIA:a.Whenagreementsaretobeperformedinthestatebycorporations,thecontractingagencieswillbeverifyingthatthecontractoriscurrentlyqualifiedtodobusinessinCaliforniainordertoensurethatallobligationsduetothestatearefulfilled.b."Doingbusiness"isdefinedinR&TCSection23101asactivelyengaginginanytransactionforthepurposeoffinancialorpecuniarygainorprofit.Althoughtherearesomestatutoryexceptionstotaxation,rarelywillacorporatecontractorperformingwithinthestatenotbesubjecttothefranchisetax.c.Bothdomesticandforeigncorporations(thoseincorporatedoutsideofCalifornia)mustbeingoodstandinginordertobequalifiedtodobusinessinCalifornia.AgencieswilldeterminewhetheracorporationisingoodstandingbycallingtheOfficeoftheSecretaryofState.6.RESOLUTION:Acounty,city,district,orotherlocalpublicbodymustprovidetheStatewithacopyofaresolution,order,motion,orordinanceofthelocalgoverningbodywhichbylawhasauthoritytoenterintoanagreement,authorizingexecutionoftheagreement.7.AIRORWATERPOLLUTIONVIOLATION:UndertheStatelaws,theContractorshallnotbe:(1)inviolationofanyorderorresolutionnotsubjecttoreviewpromulgatedbytheStateAirResourcesBoardoranairpollutioncontroldistrict;(2)subjecttoceaseanddesistordernotsubjecttoreviewissuedpursuanttoSection13301oftheWaterCodeforviolationofwastedischargerequirementsordischargeprohibitions;or(3)finallydeterminedtobeinviolationofprovisionsoffederallawrelatingtoairorwaterpollution.8.PAYEEDATARECORDFORMSTD.204:Thisformmustbecompletedbyallcontractorsthatarenotanotherstateagencyorothergovernmentalentity. AGREEMENT BETWEEN THE COUNTY OF FRESNO AND THE STATE OF CALIFORNIA No.: CA Dept. of Public Health California Project LAUNCH (Linking and Addressing the Unmet Needs for C hildren 's Health) #15-10977 APPROVED AS TO LEGAL FORM: DANIEL C. CEDERBORG, COUNTY COUNSEL APPROVED AS TO ACCOUNTING FORM: VICKI CROW, C.P .A., AUDITOR-CONTROLLER/ TREASURER -TAX COLLECTOR Director Department of Public Health Fund/Subclass: Organization #: Re venue: ks 000 1/10000 56201706 4382 L Term : Dec. l, 2015 -June 30, 2 019