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HomeMy WebLinkAboutAgreement A-16-481 with the City of Fresno for JAG.pdfINTERLOCAL AGREEMENT Agreement No. 16-481 BJA-2016-9020 DUNS #KJ71887855 BETWEEN THE CITY OF FRESNO and COUNTY OF FRESNO (ALL OF FRESNO COUNTY, STATE OF CALIFORNIA) EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2016 LOCAL SOLICITATION This Agreement, which incorporates Grant Management System Application Number BJA-2016+-9020 including Certifications and Assurances , is made and e~tered into this ~ day of Aua~ , 2016 , by and between the County of Fresno, act1ng by and through its gover~1ng body , the County Board of Supervisors (here inafter referred to as "COUNTY"), and the City of Fresno, acting by and through its governing body , the City Council (hereinafter referred to as "CITY"), all of Fresno County, State of California , witnesseth : WHEREAS , this Agreement is made under the authority of Section 930 through 930 .6 of the Government Code; and WHEREAS , each govern ing body , in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments only from current Edward Byrne Memorial Justice Assistance Grant Program ("JAG") revenues annually appropriated and available to that party; and WHEREAS , each governing body finds that the performance of this Agreement is in the best interests of all parties , that the undertaking will benefit the public, and that the division of costs/allocation of funds fa irly divides JAG funding and compensates the performing party for the services or functions under this Ag reement; and WHEREAS , the County of Fresno is a disparate jurisdiction . Allocation amounts for disparate jurisdictions appea ri ng on the 2016 JAG allocation list are suggested amounts based on what each jurisdiction would have been eligible to receive if there was no identified disparity. Disparate jurisdictions are responsible for determining individual allocations and documenting individual allocations in a Memorand um Of Understanding . The suggested allocation amounts were as follows: the CITY an amount of $204 ,941 , and the COUNTY an amount of $64,267 ; and WHEREAS , jurisdictions cert ified as dispa rate must identify a fiscal agent that will submit a joint application for the total eligible allocation and who will be responsible for oversight of subawardee spending and monitoring of specific outcomes and benefits attributable to use of funds , and up to 1 0 percent of the JAG award funds may be used for costs associated with administering JAG funds ; and WHEREAS, the CITY and COUNTY believe it to be in their best interests to allocate the JAG funds as suggested on the 2016 JAG allocation noted above . NOW THEREFORE, in consideration of the above recitals which are contractual in nature, and of the mutual promises contained herein, the COUNTY and CITY agree as follows: Section 1. The CITY and COUNTY have agreed that the CITY will act as Fiscal Agent for purposes of the FY 2016 JAG. The CITY and COUNTY have agreed neither party will seek costs associated with administering JAG fu nds . Contingent upon funding being available, CITY 1 BJA-2016-9020 DUNS #071887855 agrees to allocate funding to the COUNTY in the amount of $64,267 from the FY 2016 JAG funds. Section 2. COUNTY and CITY agree to use funds for the JAG until expiration of the FY 2016 JAG term, whereupon any unused funds shall be remitted to the U.S. Department Of Justice ("DOJ"), Office of Justice Programs ("OJP"), Bureau of Justice Assistance ("BJA"), consistent with Program requirements. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the California Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the California Tort Claims Act. Section 5. The CITY and COUNTY agree to comply with all requirements of the Edward Byrne Memorial Justice Assistance Grant Program (42 U.S.C. 3751(a)), and in accordance with all applicable statutes, regulations, Office of Management and Budget ("OMB") Circulars, and guidelines, including the OJP Financial Guide. The COUNTY agrees to provide the CITY, as Fiscal Agent, with all required financial reporting within 30 days after the end of each quarter and semi-annual programmatic reporting information no later than the 30 days following the end of each six-month period, in a format approved by the CITY. Section 6. The parties are acting in an independent capacity. Each of the parties agrees that it, including any and all of its officers, agents, and/or employees, shall have absolutely no right to employment rights and benefits available to the other party's employees. Each party shall be solely liable and responsible for providing to, or on behalf of, its own officers, agents, and/or employees all legally and contractually required employee benefits. In addition, each party shall be solely responsible and save the other party harmless from all matters relating to payment of each party's employees, including, but not limited to, compliance with applicable social security withholding and all other regulations governing such matters. Further and without limitation, each party to this Agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 7. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 8. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein. Further, this Agreement shall not create any rights in any party not a signatory hereto. Section 9. Any and all notices between the parties provided for or permitted under this Agreement or by law shall be in writing and shall be deemed duly served when personally delivered to each 2 BJA-2016-9020 DUNS #071887855 party, or in lieu of such personal service, when deposited in the United States Mail, postage prepaid, addressed to each party at the address provided on the signature page of this Agreement. Section 10. Each party shall at any time during business hours, and as often as each party may reasonably deem necessary, make available to each other for examination all of its records and data with respect to the matters covered by this Agreement for a period of three years following JAG expiration. Section 11. The provisions of this Agreement are severable. The invalidity, or unenforceability of any one provision in this Agreement shall not affect the other provisions. Section 12. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against any party, but rather by construing the terms in accordance with their generally accepted meaning. Section 13. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all previous agreements, negotiations, proposals, commitments, writing, advertisements, publications, and understandings of any nature whatsoever unless expressly included in this Agreement. Section 14. Each party represents that it and the person signing on its behalf has full authority to execute and enter into this Agreement. This Agreement is subject to ratification by the approval of the Fresno City Council, and the Fresno County Board of Supervisors. I II II I II I 3 BJA-2016-9020 DUNS #071887855 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in Fresno County, California as of the day and year first hereinabove written. CITY OF FRESNO By:~.~ rce Rudd, City Manager City of Fresno ATIEST: YVONNE SPENCE City Clerk COUNTY OF FRESNO By:~nes~Me~~ Board of Supervisors ATIEST: BERNICE E. SEIDEL, Clerk Board of Supervisors REVIEWED & RECOMMENDED FOR APPR VAL: By: :ZZ)~ 7YJ~ -\.~ B~i\ !;J.-~:::::::::_.....!.~..:.:.!....:...~..:........:....!......' Deputy /..//. vr-U) M vr yi'n,A:"t. -V "'"'"::. \.A-1:-11::, ( 7) / I., APPROVED AS TO FORM: APPROVED AS TO LEGAL FORM: DOUGLAS T. SLOAN DANIEL C. CEDERBORG City~ey ~ By: a~l w.ll ,/30/1b 7Seth Me'hrten Date Deputy City Attorney Address: City of Fresno Attn: Chief Jerry Dyer Fresno Police Department 2323 Mariposa Street Fresno, CA 93721 APPROVED AS TO ACCO FORM Vicki Crow, C.P.A. Auditor-Controller/Treasurer-Tax Collector By: ~ f L4LJ=.f Address: County of Fresno Attn: Margaret Mims, Sheriff-Coroner Fresno County Sheriff's Department 2200 Fresno Street Fresno, CA 93717 *By law, the Fresno City Attorney's Office may only advise or approve the form of contracts or legal documents on behalf of its clients. It may not advise or approve the form of contracts or legal document on behalf of other parties. Our view of this document was conducted solely from the legal perspective of our client. Our approval as to the form of this document was offered solely for the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). 4 FOR ACCOUNTING USE ONLY: Fund No. Org. No.: Subclass: Account No.: 0095 1456 17655 4375 5 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S. C. 1352 (See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: W a. contract b. grant ~a . bid/offer/application b. initial award [!] a . initial filing b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance Approved by OMB 0348-0046 ===:J I 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name 0 Prime 0 Subawardee Tier ' if known : - County of Fresno 2281 Tulare Street Fresno , CA 93721 Congressional District , if known: 16 6. Federal Department/Agency: U.S . Department of Justice Office of Justice Programs Bureau of Justice Assistance 8. Federal Action Number, if known: 10. a. Name and Address of Lobbying Registrant (if individual. last name . first name . M/): Alcalde & Fay Government and Public Affairs R. Trace Roller 2111 Wilson Boulevard, 8th Floor Arlington, Virginia 22201 11 Information requested through this form is authorized by title 31 U.S.C. section • 1352 . Th is disclosure of lobbying activiti es is a material representation of fact upon which rel iance was placed by the tier above when th is transaction was made or entered into. Th is disclosure is requ ired pursuant to 31 U.S.C. 1352. Th is information will be reported to the Congress semi-annually and will be available for public inspection . An y person wno fa ils to file the required disclosure shall be subject to a civil penalty of not less that $10,000 and not more than $100,000 for each such failure . Federal Use Only: and Address of Prime: City of Fresno 2600 Fresno Street Fresno, cA 93721 Congressional District, if known : 7. Federal Program Name/Description: Edward Byrne Memorial Jusitcie Assistance Grant (JAG) Program FY 2016 Local Solicitation CFDA Number, if applicable : 16.738 9. Award Amount, if known: $ 64,267 .00 b. Individuals Performing Services (including address if different from No . 10a) (last name. first name . Mf): Signature: Ernest Buddy Mende£ ~/h-L ~ A Print Name: Ernest Buddy Mendes Title : Chairman Telephone No.: {5592 600-4002 Date : ~~LD I Authorized for Local Reproduction Standard Form LLL (Rev . 7-97) ATTEST: BERNICE E . SEIDEL , Clerk Board of Supervisors By ~~~ r U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATIER$ (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE {GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice Office of Justice Programs ATTN: Control Desk 810 Seventh Street, N.W., Washington, D.C. 20531 Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check _ if there are workplaces on file that are not identified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check_ if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67 , Subpart F , for grantees , as defined at 28 CFR Part 67 ; Sections 67 .615 and 67 .620 A. As a condition of the grant, I certify that I w ill not engage in the unlawful manufacture , distribution , d ispensing , possession , or use of a controlled substance in conducting any activity w ith the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity , I will report the conviction , in w riting , within 10 calendar days of the conviction , to : Department of Justice Office of Justice Programs ATTN : Control Desk 81 0 Seventh Street, N. W ., Wash ington , D.C. 20531 As the duly authorized representat ive of the applicant, I hereby certify that the applicant will comply with the above cert ificat ions . 1. Grantee Name and Address : County of Fresno; 2281 Tulare Street; Fresno, CA 93721 2. Application Number and/or Proj ect Name : Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2016 Local Solicitation 3. Grantee IRSNendor Number _..904r..:;.:-6....,0...,.0....,0""'5'-'-1""2 _____________ _ 4 . Type/Print Name and Title of Authorized Representative Ernest Buddy Mendes, Chairman Board of Supervisors 5. Signature 6 . Date OJP FORM 406 1/6 (3-91 ) REPLACES OJP FORMS 406 1/2 , 4061 /3 AND 4061 /4 WHICH ARE OBSOLETE. OFFICE OF JUSTICE PROGRAMS BJA NIJ OJJDP BJS OVC ATIEST: BERNICE E. SEIDEL , Clerk Board of Supervisors By ~~~sb ~ Deputy STANDARD ASSURANCES 0MB APPROVAL NO. 1121-0140 EXPIRES 06/30/2009 The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including 0MB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. · 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§ 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency Prevention Act of2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. §7 94); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). 7. If a governmental entity-a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. Signature Date Date Disclosure of Pending Applications Applicant Name: County of Fresno, Sheriff's Office Title: Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2016 Local Solicitation The County of Fresno, Sheriff-Coroner's Office does not have pending applications for federal funding nor indirect applications that include requests for funding to support the same project being proposed under this solicitation. Applicant Name: County of Fresno, Sheriff-Coroner's Office Title: Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2016 Local Solicitation Top five project identifiers: Terrorism Preparedness, Surveillance, Counter Terrorism, Officer Safety and Equipment -Video/ Audio Abstract: Criminal justice programs have become increasingly dependent on the award of grant funds to augment many basic law enforcement needs. A portion of the funds will be utilized to support the explosive devise mitigation needed for continued use in identifying, rendering safe and/or disposing of explosive materials encountered for both criminal and non-criminal responsibilities for the Sheriffs Explosive Ordnance Disposal (EOD) unit's. The remainder of the grant funds will be used to continue to afford the purchase augment the Video Infrastructure Protection Program (VIPP). The VIPP is a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. 1 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2016 Local Solicitation County of Fresno Sheriff Office's Program Narrative The Fresno County Sheriff-Coroner's Office is a full Service Law Enforcement Agency with a tradition of providing professional law enforcement services to the people of Fresno County including both metropolitan and rural policing. The varied law enforcement services includes patrol, investigations, crime scene evaluation, emergency and disaster operation management, search and rescue operations, prevention and intervention programs, court services, detention and rehabilitation programs. The Sheriff is the Mutual Aid Coordinator for all law enforcement agencies within Fresno County. The State Department of Finance estimates the total population of Fresno County will be 984,541 for 2016 making it the tenth most populous county in California. Fresno County consists of 6,000 square miles of Central California with a diversity of terrain that varies from open farm lands of the western county to rugged mountain peaks of over 11,000 feet to the East in the Sierra Nevada mountain range. The Sheriffs Office operates three detention facilities that house and care for a maximum population of 3,291 inmates. The Sheriffs Office delivers field services to county residents from four rural substations, which utilize Community Oriented Policing methods to better serve the community. The Coroner is mandated to determine manner and cause of death; to inquire into the circumstances of unusual or unattended deaths; homicides, suicides and accidental deaths; deaths due to contagious disease; deaths in prisons or jails and state mental facilities; to identify the deceased and notify next of kin; and to act as the County burial authority in burying the indigent or abandoned dead. Criminal justice programs have become increasingly dependent on the award of grant funds to augment many basic law enforcement needs. As State and Federal funds continue to decline, local agencies struggle to fund law enforcement programs related to criminal justice. The lack of funding for law enforcement equipment becomes a greater concern for citizen safety as well as officer safety. A portion of the 2016 JAG grant funds will be utilized in support of explosive devise mitigation needed for continued use in identifying, rendering safe and/or disposing of explosive materials encountered for both criminal and non-criminal responsibilities for the Sheriffs Explosive Ordnance Disposal Unit (EOD). The remainder of the 2016 JAG grant funds will be utilized to augment the Fresno County Sheriff Office's Video Infrastructure Protection Program (VIPP). The VIPP is a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. As necessary, a portion of funds will be utilized to procure additional surveillance camera equipment, radios, related technical equipment and installation costs to expand the functional use of the currently developed video system that is also receiving some assistance from the State Homeland Security Protection program. 2 BUDGET NARRATIVE -County of Fresno The provision of funding for the Edward Byrne Memorial JAG Formula Program 2016 Local Solicitation will enable the Fresno County Sheriff-Coroner's Office to enhance law enforcement programs to purchase supplies for the Explosive Ordnance Disposal (EOD) unit and equipment for the Video Infrastructure Protection Program (VIPP). Supplies: This provision of funding will enable the Fresno County Sheriff-Coroner's Office to purchase explosives, miscellaneous supplies, equipment and tools in support of explosive device mitigation for the EOD unit. The EOD Unit conducts training on a regular basis, which requires the use of explosives to maintain the required expertise needed to work in the explosive ordnance environment. Explosives are also needed for the detonation of suspected devices out in the field. The public generally reports these devices to law enforcement. The Fresno Sheriff's Office provides an EOD response to most of the agencies within the county as well as other agencies outside the county. The replacement of explosives is an ongoing endeavor needed to insure the safe and efficient disposition of explosives is conducted in a manner that provides protection and security to the public. This ongoing training also requires the replacement of certain pieces of equipment and supplies, which may be damaged, destroyed, or used during the training exercises. A portion of the funds will be utilized to augment the VIPP to purchase cameras, radios, related technical equipment and installation costs in order to expand the functional use of the video system for the VIPP Program. The VIPP is a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveillance capabilities for both critical infrastructure within Fresno County ( dams, power facilities, government buildings, major Page 1 of2 agriculture sites .. ) as well as to supplement high profile sites needing law enforcement presence, such as high use recreational areas, designated high crime locations and target specific locations. Page 2 of2 A. Personnel -List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work w ithin the applicant organizatio n. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives . (Note: Use whole numbers as the percentage of time, an example is 75.50% should be shown as 75.50) To View an Example, Cli ck H ere PERSONNEL (FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year FEDERAL TOTAL PERSONNEL NARRATIVE (FEDERAL) $0 $0 PERSONNEL (NON-FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year $0 N ON-FEDERAL TOTAL $0 PERSONNEL NARRATIVE (NON-FEDERAL) TOTAL PERSONNEL] $01 B. Fringe Benefits-Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7. 65% should be shown as . 0 765) To V i ew an Example, C li ck Here FRINGE BENEFITS (FEDERAL) Computation Description Cost Base Rate FEDERAL TOTAL FRINGE BENEFITS NARRATIVE (FEDERAL) $0 $0 FRINGE BENEFITS (NON-FEDERAL) Computatio n Description Cost Base Rate $0 NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) TOTAL FRJNGE BENEFITS I $01 C. Travel -Itemize travel expenses of staff personnel by purpose ( e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation ( e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the "Contractual/Consultant" category. To View an Example. Click Here TRAVEL (FEDERAL) Purpose of Travel Location Item Lod_g_in Meals Milea_ge Transp_ortation: Local Travel Other Subtotal TRAVEL NARRATIVE (FEDERAL) Cost Rate Basis for Rate Ni_ght Da Computation Quantity Number of I Number of People Trips Cost Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 FEDERAL TOTAL $0 $0 TRAVEL (NON-FEDERAL) Purpose of Travel Location Item Cost Rate Lodgin Meals Mileage Transportation: Local Travel Other Subtotal TRAVEL NARRATIVE (NON-FEDERAL) Basis for Rate Ni_g_ht Day Computation Quantity I Number ofl N umber of People Trips Cost $0:00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NON-FEDERAL TOTAL TOTAL TRAVEL] Cost $0 $0 $01 D. Equipment-List non-expendable items that are purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Ex pendab le items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equ ipment is necessary for the success of the project, and describe the procurement method to be used. To View an Example, Click Here EQUIPMENT (FEDERAL) Computation Item Co st Quantity Cost $0 FEDERAL TOTAL $0 EQUIPMENT NARRATIVE (FEDERAL) EQUIPMENT (NON-FEDERAL) Computation Item Cost Quantity Cost $0 NON-FEDERAL TOTAL $0 EQUIPMENT NARRATIVE (NON-FEDERAL) TOTAL EQUIPMENT! $01 E. Supplies -List items by type (office supplies, postage, training materials , copying paper, and expendable equipment items co sting le ss than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. To View an Example, Click Here SUPPLIES (FEDERAL) Computation Supply Items Cost Quantity /Duration Cost Supplies to support the Video Infrastructure Protection Program 1 $50,000.00 Supplies to support the Explosive Ordinance Disposal Unit 1 $14,267.00 FEDERAL TOTAL SUPPLIES NARRATIVE (FEDERAL) $50,000 $14,267 $64,267 A portion of the grant funds will be utilized in support of the ongoing Video Infrastructure Protection Program; a multi-functional v ideo system that has been developed and installed to provide enhanced Jaw enforcement video surveillance capabilities for both critical infrastru cture within Fresno County as well as to supplement high profile site s needing law enforcement presence, such as high use recreational areas , designated high crime locations and target specific location. The remainder of the grants fund s will be utilized in support of explosive devise mitigation needed for continued use in identifying, rendering safe and/or disposing of explosive materials encountered for both criminal and non-criminal responsibilities . SUPPLIES (NON-FEDERAL) Computation Supply Items Cost Quantity/Duration Cost $0 NON-FEDERAL TOTAL $0 SUPPLIES NARRATIVE (NON-FEDERAL) TOTAL SUPPLIES! $64,267] F. Construction -Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. T o View a n Exam ple, Cli ck He1·e CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOT AL $0 CONSTRUCTION NARRATIVE (FEDERAL) CONSTRUCTION (NON-FEDERAL) Purpose Description of Work Cost NON-FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTIONI $01 G. Consultants/Contracts -Indicate whether applicant's formal, written Procurement Policy or the Federal Acqui sition Regulation s are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimat ed time on the project. Consultant fees in excess of $650 per day or $81.25 per hour require additional justification and prior approval from OJP. To View an Example. C lick Here CONSULT ANT FEES (FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity 8 Hour Dav SUBTOTAL CONSULTANT FEES NARRATIVE (FEDERAL) $0 $0 CONSULTANT FEES (NON-FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity &,Hour Day $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (NON-FEDERAL) Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULT ANT EXPENSES (FEDERAL) Purpose of Travel Location Item Lod_g_in Meals Mileage Transportation: Local Travel Other Subtotal CONSUL TANT EXPENSES NARRATIVE (FEDERAL) Cost Rate Basis for Rate l\Jight Da· Computation QU:a.Jltity I Number ofl Number of People Trips Cost Cost $0.00 $0.00 $0.00 $0.00 $,0.00 $0.00 $0.00 SU BTOTAL FEDERAL TOTAL $0 $0 $0 CONSULT ANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Item Cost Rate Lodgin Meals !v,fileage Trans_p_ortation: Local Trayel Other Subtotal CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL) Basis for Rate Ni_g_ht Computation Cost Quantity ,Number ofl Number of People Trips Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 SUBTOTAL $0 NON-FEDERAL TOTAL $0 TOTAL CONSULTANTS! $0] Contracts:_Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for so le sour ce contracts in excess of $150,000. A sole source contract may not be awarded to a commercial organization that is ineligible to receive a direct award. Note: This budget category may include subawards. CONTRACTS (FEDERAL) Item Cost FEDERAL TOTAL $0 CONTRACTS NARRATIVE (FEDERAL) CONTRACTS (NON-FEDERAL) Item Cost NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE (NON-FEDERAL) TOTAL CONTRACTS $0 TOT AL CONSULT ANTS /CONTRACTS $0 H. Other Costs -List items (e.g., rent ( arms-length trans actio n only ), reprodu ctio n, t elephone,janitorial or security services, and inve stigative or confid ent ia l funds) by major type and the basis of the computation . For example, provide the square footage and the cost per square foot for rent or pro vide a monthly rental cost and how many months to rent. The basis field is a text field to de sc ribe the quantity such as square footage, months, etc. To View an Example . C li c k He re OTHER COSTS (FEDERAL) Computatio n Description Cost Quantity Basis Cost Length of Time $0 FEDERAL TOT AL $0 OTHER COSTS NARRATIVE (FEDERAL) OTHER COSTS (NON-FEDERAL) Computation Description Cost Quantity Basis Cost Length of Time $0 NON-FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (NON-FEDERAL) TOTAL OTHER COSTS I $01 I. Indirect Costs -Indirect costs are allowed if the applicant has a Federally ap proved indirect cost rate. A copy of the rate approval, ( a fu lly executed, negotiated agreeme nt ), mu st be attached. If the applicant does not have an approved rate, one can be requested by contacting the applic ant's cognizant Federal a~, or the applicant may elect to charge a deminimis rate of 10% of modified total direct costs as indicated in 2 CFR Part 200.414f . If the applicant's accounting system permits, costs may be allocated in the direct cost categories. (Use whole numbers as the indirect rate, an example is an indirect rate of 15. 73% should be shown as 15. 73) To View an Example, C li ck Herc INDIREC T COSTS (FEDERAL) Computation Description Cost Base Rate $0 FEDERAL TOT AL $0 INDIRECT COSTS NARRA TIYE (FEDERAL) INDIRECT COSTS (NON-FEDERAL) Computation Description Cost Base Rate $0 N ON-FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (NON-FEDERAL) TOTAL INDIRECT COSTSI $0] Budget Summary-When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Federal Request Non-Federal Amounts Total A. Personnel $0 $0 $0 B. Fringe Benefits $0 $0 $0 C. Travel $0 $0 $0 D. Equipment $0 $0 $0 E. Supplies $64,267 $0 $64,267 F. Construction $0 $0 $0 G. Consultants/Contracts $0 $0 $0 H. Other $0 $0 $0 Total Direct Costs $64,267 $0 $64,267 I. Indirect Costs $0 $0 $0 TOT AL PROJECT COSTS $64,267 $0 $64,267 Federal Request $64,267 Non-Federal Amount $0 Total Project Cost $64,267 Public Reporting Burden Paperwork Reduction Act Notice: Under the Papenvork Reduction Act, a person is not required to respond to a collection of information unless it displays a current valid 0MB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time to complete and file this application is four (4) hours per application. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs, Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503.