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Board Agenda Item 54
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DATE: September 19, 2023
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with Caruthers Community Services District for Water Valve
and Fire Hydrant Replacement Project (CDBG 22111)
RECOMMENDED ACTION(S):
Approve and authorize Chairman to execute an Agreement with the Caruthers Community Services
District for the Caruthers Water Valve and Fire Hydrant Replacement, Community Development
Block Grant Project No. 22111, effective upon execution through March 4, 2025, and authorize the
Director of Public Works and Planning to determine and grant timeline extensions for completion of
the Project, total not to exceed $250,000.
Approval of the recommended action will provide Community Development Block Grant(CDBG)funding for
the Caruthers Water Valve and Fire Hydrant Replacement Project No. 22111 (Project), included in the
County's 2022-23 Annual Action Plan approved by your Board on June 21, 2022. The County will provide
$250,000 in CDBG funds for the Project. If additional funding is necessary to complete the Project by March
4, 2025, the Caruthers Community Services District(District)will provide a local financial contribution for
project costs in excess of the CDBG funds. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
The Board may reject the recommended action, and direct Department of Public Works and Planning
(Department) staff to identify a project from the 2022-23 Back-Up list for consideration. However, rejection of
the recommended action may impact the County's ability to meet its CDBG expenditure timelines set by the
U.S. Department of Housing and Urban Development (HUD).
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The Project's total estimated cost is
$250,000, which includes construction, design and construction engineering, and contingency and permits.
CDBG funds in the amount of$250,000 are included in the Department of Public Works and Planning -
Community Development Block Grant Org 7205, FY 2023-24 Proposed Budget. CDBG funds are provided
on a reimbursement basis. The District shall provide any and all sums if money in excess of$250,000
which may be necessary to complete the Project.
DISCUSSION:
On June 21, 2022, the Board approved the 2022-23 Unincorporated Area Public Facility and Infrastructure
Improvement Projects list as part of the 2022-23 Annual Action Plan. The Project was included on the
Back-Up list for Unincorporated Area Public Facility and Infrastructure Improvement Projects and would be
County of Fresno Page I File Number.23-0770
File Number:23-0770
funded should funding become available. Due to year-end cost savings from other CDBG activities, there
are now sufficient funds available for this Project.
The project consists of the replacement of obsolete wet barrel (pressurized)fire hydrants throughout the
District with dry barrel (non-pressurized) hydrants. The project will also include the replacement or
installation of water valves where necessary in the District for proper water system operation and isolation.
The obsolete wet barrel hydrants are constantly pressurized, which results in significant loss of water,
dropping system water pressure, and possible property damage from flooding when struck and damaged.
The dry barrel hydrants do not release water when damaged or broken off. Properly functioning fire hydrants
will also improve safety for the community in the event of a fire.
In addition to providing local funds in excess of the CDBG funds should it be necessary for the Project, the
recommended agreement requires the District to prepare design plans and specifications that conform to
Federal and State regulations governing Federally-assisted projects. The District will also be responsible for
advertising and awarding the Project to the lowest responsible bidder, and completion of the necessary
construction engineering. The County agrees to review and approve the plans and specifications for
compliance with Federal and State regulations prior to the District advertising the Project for bid. The
District agrees to maintain the Project after project completion.
The Project is expected to be completed by March 4, 2025. In the event the District requires additional time
to complete the Project for a reason beyond the control of either party to the agreement, your Board's
approval of the agreement authorizes the Director of the Department of Public Works and Planning to grant
such an extension.
Environmental Assessment No. 8122 was completed for the Project under the provisions of the California
Environmental Quality Act(CEQA)and the National Environmental Policy Act(NEPA). Based on the
environmental review, the Project is categorically exempt from the provisions of CEQA Guidelines under
Section 15302, Class 2(c)- Replacement or Reconstruction. Under Section 15302, a Class 2(c) exemption
includes replacement or reconstruction of existing utility systems and/or facilities involving negligible or no
expansion of capacity. It has also been determined that the Project is exempt per Section 58.34 (a)(12)of
the NEPA Guidelines, because the Project meets the requirements for a categorical exclusion under Section
58.35(a)(1).
With your Board's approval, the recommended CDBG allocation of$250,000 will be made to the District for
the Project, which was listed on the Back-Up list of the County's FY 2022-23 Annual Action Plan.
REFERENCE MATERIAL:
BAI #11, June 21, 2022
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
On file with Clerk-Agreement with Caruthers Community Services District(CDBG 22111)
CAO ANALYST:
Salvador Espino
County of Fresno Page 2 File Number.23-0770