HomeMy WebLinkAboutAgreement A-15-156-1 with Reading and Beyond.pdf
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT, hereinafter referred to as “Amendment I”, is made and entered into this
____ day of __________, 2015, by and between the COUNTY OF FRESNO, a Political Subdivision
of the State of California, hereinafter referred to as “COUNTY”, and READING AND BEYOND, a
Private Non-Profit Organization, whose address is 4670 East Butler Avenue, Fresno, CA, 93702,
hereinafter referred to as “CONTRACTOR” (collectively the “parties”).
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. A-15-156, effective July 1, 2015, hereinafter referred to as “Agreement”, whereby
CONTRACTOR agreed to provide certain supervised child care services to COUNTY’s Department
of Behavioral Health; and
WHEREAS, the parties desire to add COUNTY’s Department of Public Health as participants
in said Agreement; and
WHEREAS the parties now desire to amend the Agreement regarding changes as stated below
and restate the Agreement in its entirety.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, the parties agree as follows:
1. That the existing COUNTY Agreement No. A-15-156, Page One (1), shall include the
following to be inserted after Line Nine (9) after the word “and”:
“WHEREAS, COUNTY’s Department of Public Health is in need of supervised child care
services for its Black Infant Health program clients; and”
2. That all references in the existing COUNTY Agreement No. A-15-156 to “DBH” be
changed to read “DBH and/or DPH” where appropriate.
3. That all references in the existing COUNTY Agreement No. A-15-156 to “Exhibit A”
shall be changed to read “Revised Exhibit A”, where appropriate, attached hereto and incorporated
herein by reference.
4. That all references in the existing COUNTY Agreement No. A-15-156 to “Exhibit B-1”
shall be changed to read “Revised Exhibit B-1”, where appropriate, attached hereto and incorporated
herein by reference.
COUNTY OF FRESNO
Fresno, CA
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5. That the existing COUNTY Agreement No. A-15-156, Page Three (3), Line Twenty
(20), beginning with the word “In” and ending on Page Three (3), Line Twenty Five (25), with the
word “Agreement” be deleted and the following inserted in its place:
“In no event shall the maximum amount of compensation paid to CONTRACTOR by
COUNTY exceed One Hundred Thirty Three Thousand One Hundred Thirty Eight and No/100
Dollars ($133,138) during each twelve-month period of this Agreement. In no event shall total
maximum compensation amount for this Agreement paid to CONTRACTOR by COUNTY for actual
services rendered exceed Six Hundred Sixty Five Thousand Six Hundred Ninety and No/100 Dollars
($665,690) for the entire five year term of this Agreement.”
6. That the existing COUNTY Agreement No. A-15-156, Page Four (4), beginning with
Line One (1), with the word “A.” and ending on Page One (1), Line Two (2), with the word
“DBHInvoices@co.fresno.ca.us” be deleted and the following inserted in its place:
“A. CONTRACTOR shall invoice COUNTY in arrears by the tenth (10th) day of
each month for the prior month’s actual expenditures. Monthly invoices and general ledgers that
itemize the line item charges for monthly program costs and provide monthly budget status report shall
be submitted to the responsible COUNTY Department at the following addresses:
DBH: DBH-Invoices@co.fresno.ca.us
DPH: DPHBOAP@co.fresno.ca.us”
7. That the existing COUNTY Agreement No. A-15-156, Page Thirty Three (33),
beginning with Line One (1), with the word “COUNTY” and ending on Page Thirty Three (33), Line
Four (4), with the word “93702” be deleted and the following inserted in its place:
“COUNTY CONTRACTOR
Director, County of Fresno Executive Director
Department of Behavioral Health Reading and Beyond
4411 E. Kings Canyon Road 4670 E. Butler Avenue
Fresno, CA 93702-3604 Fresno, CA 93702
Director, County of Fresno
Department of Public Health
P.O. Box 11867
Fresno, CA 93775”
COUNTY OF FRESNO
Fresno, CA
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The parties agree that this Amendment I is sufficient to amend the Agreement and, that upon
execution of this Amendment I, the Agreement and this Amendment together shall be considered the
Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants,
conditions and promises contained in the Agreement and not amended herein shall remain in full force
and effect. This Amendment I shall become effective upon the date first herein written.
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COUNTY OF FRESNO
Fresno, CA
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1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as
2 of the day and year first hereinabove written.
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CONTRACTOR:
READING AND BEYOND
~--~~~ B~-~g~~
PrintName: Lv:s $q,t4,01...
Title: CxeccJf~ve.. A:rtc,ftJC
Chairman ofthe Board, or
President, or any Vice President
Date: _t_o..:..f_, L-/-=-2-_1.)_:_:1 5=--
~/C$'--By _______ Jr~--~--------------
Print Name: i=!:c.~a.J C.oof'l
Title: f,b.,/,-~fftr ·---
Date:
Secretary (of Corporation), or
any Assistant Secretary, or
ChiefFinancial Officer, or
any Assistant Treasurer
Mailing Address:
4670 E. Butler A venue
Fresno, CA 93 702
Phone#: (559) 600-6185
Contact: Luis Santana, Executive Director
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COUNTY OF FRESNO:
By~~~~~~~~~~~-~~
Chairman, Board of Supervisors
BERNICE E. SEIDEL, Clerk
Board of Supervisors
By ciJJf~ ~~ ~~
Date: tJ CV<.~( I 11 )0,.;
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
COUNTY OF FRESNO
Fresno, CA
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APPROVED AS TO LEGAL FORM:
DANIEL C. CEDERBORG, COUNTY COUNSEL
APPROVED AS TO ACCOUNTING FORM:
VICKI CROW, C.P.A., AUDITOR-CONTROLLER/
TREASURER-TAX COLLECTOR
REVIEWED AND RECOMMENDED FOR APPROVAL:
By_______,_~----'--------"'-~--"--'-----
Dawan Utecht, Director
Department ofBehavi al Health
By ~~~~~--1----JI!....:.......:.....=..~~~~~~
David Pomavil e, Director
Department of Publi c Health
Fund/Subclass:
Organization:
Account #:
FY 2015 -1 6:
FY 2016-17 :
FY 2017-18:
FY 2018 -19:
FY 2019-20:
0001 /10000
56201700,56304311
7295
DBH
$125,388
$12 5,388
$125 ,388
$125 ,388
$125,388
DPH
$7 ,750
$7,750
$7,750
$7 ,750
$7 ,750
-5 -COUNTY OF FRES NO
Fresno, CA
Revised Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION: Reading and Beyond
SERVICES: SUPERVISED CHILD CARE SERVICES
CONTACT PERSON: Luis Santana, Executive Director
4670 E. Butler Avenue
Fresno, CA 93702
Phone: (559) 600-6185
CONTRACT PERIOD: July 1, 2015 – June 30, 2020
CONTRACT AMOUNT: FY 2015-16: $133,138 (Department of Behavioral Health -
$125,388; Department of Public Health - $7,750)
FY 2016-17: $133,138 (Department of Behavioral Health -
$125,388; Department of Public Health - $7,750)
FY 2017-18: $133,138 (Department of Behavioral Health -
$125,388; Department of Public Health - $7,750)
FY 2018-19: $133,138 (Department of Behavioral Health -
$125,388; Department of Public Health - $7,750)
FY 2019-20: $133,138 (Department of Behavioral Health -
$125,388; Department of Public Health - $7,750)
Reading and Beyond will operate and provide supervision of children at the two following sites: the West
Fresno Regional Center and Heritage Center - Supervised Children’s Rooms. The goal of the program is
to provide COUNTY’S Department of Behavioral Health (DBH) and Department of Public Health (DPH)
clients with temporary, on-site child care to support their ability to receive County services. Additionally,
care and supervision of children shall be provided with the utmost regard for health and safety while
promoting a fun, positive and educational atmosphere.
I. EXISTING SERVICES:
Contractor agrees to provide the following base services:
A. Continuously operate, supervise and staff the Heritage Center Supervised Children’s Room Monday
through Friday, 8:00 a.m. through 5:00 p.m., and the West Fresno Regional Center Supervised
Children’s Room Monday through Friday, 10:00 a.m. through 2:00 p.m., on each and every COUNTY
business day, by providing care and supervision to children placed in the Supervised Children’s
Rooms in accordance with the procedures set forth in the CONTRACTOR’s Program Handbook,
prepared by the CONTRACTOR, which is incorporated herein by reference. However, if at closing
time any child/children remain unclaimed by their parent or guardian in the Supervised Children’s
Rooms, then at least one (1) Site Coordinator shall continue to provide care and supervision until all
such children are retrieved from the Supervised Children’s Rooms by their parents or guardians.
NOTE: If a child’s parent or guardian leaves the building without their child, CONTRACTOR’s staff
shall immediately notify law enforcement and COUNTY’s Child Protective Services.
B. Staff the Heritage Center-DBH Supervised Children’s Room with one (1) Site Coordinator serving a
nine (9) hour shift, inclusive of a one hour lunch break, and staff the West Fresno Regional Center
Supervised Children’s Room with one (1) Site Coordinator serving a four (4) hour shift, each
providing services as required under this Agreement.
Revised Exhibit A
Page 2 of 3
C. Staff the Heritage-DBH Supervised Children’s Room with one (1) part-time Site Aide serving a five
(5) hour shift, providing services as required under this Agreement.
D. Ensure at all times at least one (1) staff will be present in the Supervised Children’s Room at each
site.
E. Ensure the Site Coordinator shall be certified in cardiopulmonary resuscitation.
F. Ensure the Site Coordinator shall receive 15 hours of Health and Safety Training.
G. Ensure all of CONTRACTOR’s staff assigned to the supervised Children’s rooms complete the
Health Insurance Portability and Accountability Act (HIPAA) annual training.
H. Ensure at least one CONTRACTOR’s staff on site staff shall be fluent in Spanish. There shall be one
Spanish-speaking staff present nine hours a day from 8:00 a.m. to 5:00 p.m., including the lunch
break, at the Heritage Center-DBH Supervised Children’s Room and there shall be one Spanish-
speaking staff present four hours a day from 10:00 a.m. to 2:00 p.m. at the West Fresno Regional
Center Supervised Children’s Room.
I. Ensure all CONTRACTOR employees and agents providing services in the Supervised Children’s
Room shall undergo a criminal history investigation and clearance, which shall include fingerprinting.
Such investigation and clearance shall be to the satisfaction of the COUNTY’s DBH Director or
designee, before any such persons may perform any services in the Supervised Children’s Rooms.
CONTRACTOR shall also obtain from each of its employees and agents his or her legally-authorized
written consent for the COUNTY’s DBH Director or designee, to obtain the results of any criminal
history investigation and clearance conducted herein.
J. Ensure all CONTRACTOR’s employees, consultants, subcontractors or agents performing services
under this Agreement shall report all known or suspected child abuse or neglect to a child protective
agency as defined in Penal Code section 11165.9.
This procedure shall include:
• A requirement that all CONTRACTOR’s employees, consultants, subcontractors or agents
performing services shall sign a statement that he or she knows of and will comply with the
reporting requirements as defined in Penal Code section 11166(a), identified in Exhibit C.
• Establishing procedures to ensure reporting even when employees, consultants,
subcontractors, or agents who are not required to report child abuse under Penal Code
section 11166(a), gain knowledge of or reasonably suspect that a child has been a victim of
abuse or neglect.
K. CONTRACTOR shall develop systems and procedures, subject to approval of the COUNTY’s DBH
Director or designee, for assuring children and their parents/guardians are appropriately identified
during the time the child is in the Supervised Children’s Room. Such procedures will include, at a
minimum: positive identification of the parent/guardian at the time of the child’s arrival and
confirmation of identity and authority when the child is retrieved; mechanisms for assuring adequate
supplies are made available by parents for the child, such as diapers, baby seats and special care
instructions.
L. Provide all requested program service information timely (Monthly Financial Reports and Activity
Reports and other information as required by COUNTY).
Revised Exhibit A
Page 3 of 3
M. Meet with COUNTY staff monthly or as often as needed for service coordination, problem/issue
resolution, information sharing, and review of services.
II. EXPANDED SERVICES:
The West Fresno Regional Center Supervised Children’s Room utilizes two areas for child care
supervision: the larger area (Child Care Room) on Mondays, Wednesdays, and Fridays and the smaller
area (Perinatal Waiting Room) on Tuesdays and Thursdays. Should COUNTY acquire the ability to
utilize the larger area for the full week Monday through Friday and to expand the hours to a full day from
8:00 AM to 5:00 PM, CONTRACTOR agrees to provide the following additional services:
A. Continuously operate, supervise and staff the West Fresno Regional Center Supervised Children’s
Room Monday through Friday 8:00 a.m. through 5:00 p.m. on each and every COUNTY business
day.
B. Staff the West Fresno Regional Center Supervised Children’s Room with one (1) Site Coordinator
serving a nine (9) hour shift, inclusive of a one hour lunch break, providing services as required under
this Agreement.
C. Staff the West Fresno Regional Center Supervised Children’s Room with one (1) part-time Site
Coordinator/Site Aide serving a five (5) hour shift, providing services as required under this
Agreement.
D. Staff the West Fresno Regional Center Supervised Children’s Room with one (1) part-time Assistant
Site Coordinator/Site Aide serving a five (5) hour shift, providing services as required under this
Agreement to DPH clients.
E. Ensure at least one CONTRACTOR’s staff on site staff shall be fluent in Spanish. There shall be one
Spanish-speaking staff present nine hours a day from 8:00 a.m. to 5:00 p.m., including the lunch
break, at the West Fresno Regional Center Supervised Children’s Room.
III. COUNTY SHALL BE RESPONSIBLE FOR THE FOLLOWING:
COUNTY shall provide electricity and telephone service restricted to the 559 service area and routine
security and janitorial service commensurate with the level and quality of such services provided to the
Heritage Center and West Fresno Regional Center buildings.
Revised Exhibit B-1
Page 1 of 4
FTE %Admin.Direct Total
PERSONNEL SALARIES:
0001 FT Site Coordinators @ $13.00/hour (2,080 hours)1.00 $27,040 $27,040
0002 FT Site Coordinators @ $12.00/hour (2,080 hours)1.00 $24,960 $24,960
0003 PT Site Coordinators @ $11.50/hour (1,040 hours)0.50 $11,960 $11,960
0004 PT Site Coordinators @ $11.00/hour (1,040 hours)0.50 $11,440 $11,440
0005 Substitute @ $9/hour ($10/hour 1/1/16) (estimated 312 hours)0.15 $2,964 $2,964
0006 Program Management 0.07 $3,609 $3,609
SALARY TOTAL 3.22 $3,609 $78,364 $81,973
PAYROLL TAXES:
0031 FICA/MEDICARE @ 7.65% x $81,973 $276 $5,995 $6,271
0032 SUI @ 6.2% x $28,987 $112 $1,685 $1,797
PAYROLL TAX TOTAL $388 $7,680 $8,068
EMPLOYEE BENEFITS:
0040 Retirement (4% of $33,613)$144 $1,200 $1,345
0041 Workers Compensation $34 $3,981 $4,015
0042 Health Insurance (medical, vision, ltd, dental)$381 $9,518 $9,899
Annual Leave Benefit ($45/mo avg x 2.07 FTE x 12 mo)$38 $1,080 $1,118
EMPLOYEE BENEFITS TOTAL $598 $15,779 $16,377
SALARY & BENEFITS GRAND TOTAL $106,418
OPERATING EXPENSES:
1063 Printing/Reproduction $50
1066 Office Supplies & Equipment $120
1068 Food $780
1069 Program Supplies - Therapeutic $660
1072 Staff Mileage/vehicle maintenance $65
OPERATING EXPENSES TOTAL $1,675
FINANCIAL SERVICES EXPENSES:
1173 Other - Administrative Overhead $17,295
FINANCIAL SERVICES TOTAL $17,295
TOTAL PROGRAM EXPENSES $125,388
MHSA FUNDS TOTAL -$125,388
TOTAL PROGRAM REVENUE -$125,388
Line Item Description (Must be itemized)
Department of Behavioral Health
Fiscal Year 2015-16 through Fiscal Year 2019-20
Budget Categories - Total Proposed Budget
MHSA Supervised Children's Rooms - Heritage and West Fresno Regional Center
Reading and Beyond Budget
Expanded Services ($125,388)
Revised Exhibit B-1
Page 2 of 4
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits - Line Items 0001- 0042
Workers Compensation 0.95% of $3,609 and 5.08% of $78,364
$106,418.00
Operating Expenses - Line Items 1060-1077
Printing/Reproduction - Copy/Printing - $4.17 per month average x 12 months = $50.00
Office Supplies and Equipment - $10.00 per month average x 12 months = $120.00
Food - Snacks/Food for children - $65.00 per month average x 12 months = $780.00
Program Supplies - $55.00 per month average x 12 months = $660.00
Staff mileage - $5.42 per month average x 12 months - $65.00
$1,675.00
Financial Services Expenses – Line Items 1080-1085
Other - Administrative Overhead - 13.04% of total program budget.$17,295.00
TOTAL PROGRAM EXPENSE:$125,388
Department of Behavioral Health
Reading and Beyond Budget Narrative - Expenses
Annual Leave Benefit $45 per month average x 2.07 FTE
MHSA Supervised Children's Rooms - Heritage and West Fresno Regional Center
Fiscal Year 2015-16 through Fiscal Year 2019-20
Personnel Salaries: (1 FTE Site Coordinator @ $13.00/hour, 1 FTE Site Coordinator @
$12.00/hour, 0.50 FTE Site Coordinator @ $11.50/hour, 0.50 FTE Site Coordinator @
$11.00/hr, 0.15 FTE Site Substitute @ $9.00/hour (then $10/hr eff 1/1/2016) - estimated 6
hours per week, 0.07 FTE Program Manager @ $51,500 annual salary)
Payroll Taxes: (FICA/Medicare @ 7.65% of $81,973, SUI @ 6.2% of $28,987)
Employee Benefits:
Retirement Contribution 4% of $33,613
Health Insurance - $454/month x 0.07 FTE program manager,
$454/month x 12 months x 1 FTE Site Coordinator
$407/month x 10 months x 1 FTE Site Coordinator
Revised Exhibit B-1
Page 3 of 4
FTE % Admin. Direct Total
PERSONNEL SALARIES:
0001 PT Asst Site Coordinator @ $11.00/hour (420 hours)0.20 $4,620 $4,620
0002 Substitute @ $10/hour (54 hours)0.02 $540 $540
SALARY TOTAL 0.22 $0 $5,160 $5,160
PAYROLL TAXES:
0031 FICA/MEDICARE @ 7.65% x $5,160 $0 $395 $395
0032 SUI @ 6.2% x $5,160 $0 $320 $320
PAYROLL TAX TOTAL $0 $715 $715
EMPLOYEE BENEFITS:
0040 Retirement (4% of $540)$0 $22 $22
EMPLOYEE BENEFITS TOTAL $0 $22 $22
SALARY & BENEFITS GRAND TOTAL $5,896
OPERATING EXPENSES:
1063 Printing/Reproduction $25
1068 Food $180
1069 Program Supplies - Therapeutic $180
1072 Staff Mileage/vehicle maintenance $45
OPERATING EXPENSES TOTAL $430
FINANCIAL SERVICES EXPENSES:
1171 Liability Insurance/Worker's Comp $0 $413 $413
1173 Other - Administrative Overhead $1,011
FINANCIAL SERVICES TOTAL $1,424
TOTAL PROGRAM EXPENSES $7,750
FUNDS TOTAL -$7,750
TOTAL PROGRAM REVENUE -$7,750
Line Item Description (Must be itemized)
Department of Public Health
Fiscal Year 2015-16 through Fiscal Year 2019-20
Budget Categories - Total Proposed Budget
Supervised Children's Rooms - West Fresno Regional Center
Reading and Beyond Budget
Expanded Services ($7,750)
Revised Exhibit B-1
Page 4 of 4
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits - Line Items 0001- 0040
Salaries and Benefits Total:$5,896
Operating Expenses - Line Items 1060-1077
Printing/Reproduction - $2.08 per month average x 12 months = $25.00
Food - Snacks/Food for children - $15 per month average x 12 months = $180.00
Program Supplies - $15 per month average x 12 months = $180.00
Staff mileage - $3.75 per month average x 12 months - $45.00
$430
Financial Services Expenses – Line Items 1080-1085
Liability Insurance / Worker's Comp $413
Other - Administrative Overhead - 13.04% of total program budget.$1,011
TOTAL PROGRAM EXPENSE:$7,750
Payroll Taxes: (FICA/Medicare @ 7.65% of $5,160, SUI @ 6.2% of $5,160)
Employee Benefits:
Retirement Contribution 4% of $540
Department of Public Health
Reading and Beyond Budget Narrative - Expenses
Supervised Children's Rooms - West Fresno Regional Center
Fiscal Year 2015-16 through Fiscal Year 2019-20
Personnel Salaries: (0.20 FTE PT Asst Site Coordinator @ $11.00/hour, 0.02 FTE Site
Substitute @ $10/hour)