HomeMy WebLinkAboutAgreement A-23-506 w North Central Fire Protection District CDBG 23031.pdf 23-0822
Agreement No. 23-506
1 AGREEMENT
2 THIS AGREEMENT ("Agreement") is made this 19th day of September , 2023
3 ("Effective Date"), by and between the COUNTY OF FRESNO, a political subdivision of the State
4 of California ("County"), and the NORTH CENTRAL FIRE PROTECTION DISTRICT ("District").
5 WITNESSETH
6 WHEREAS, the County has been designated as the sponsoring agency to administer and
7 implement the program for the Community Development Block Grant ("CDBG") Program activities
8 of the County, and its participating cities, in accordance with the provisions of Title I of the Housing
9 and Community Development Act of 1974, as amended, and the laws of the State of California;
10 and
11 WHEREAS, CDBG funding has been made available to the County for housing and
12 community development activities; and
13 WHEREAS, the District has submitted the Biola Fire Station 57 Off Road Water Tender,
14 Project No. 23031 ("Project"), to the County for CDBG funding; and
15 WHEREAS, the District has estimated that the total cost of the Project is $598,412, and the
16 District has committed local funds to the Project in the amount of $299,206, and has requested
17 $299,206 from the County's allocation of CDBG funds to complete the Project; and
18 WHEREAS, the County Board of Supervisors, at a public hearing conducted on May 09,
19 2023, approved the Project on the back-up list as part of approving the County's 2023-2024 Annual
20 Action Plan, in the event funding becomes available; and
21 WHEREAS, there are now sufficient CDBG funds available to fund the next project on the
22 back-up list, which is this Project; and
23 WHEREAS, the Project is consistent with the objectives of the Fresno County Consolidated
24 Plan, including the 2023-2024 Annual Action Plan.
25 NOW THEREFORE, in consideration of their mutual promises as hereinafter set forth, the
26 District and County agree as follows:
27 I. PROJECT DESCRIPTION, LOCATION AND BUDGET
28 A. The Project consists of the purchase of a new Type III off-road capable
1
1 water tender for Fire Station 57, located in the community of Biola. The new Type III water tender
2 will provide off-road capabilities, providing a mobile water source both on-and off- road. The water
3 tender will have a deck gun to engage in fire suppression. The off-road capabilities will allow
4 firefighters to access rural terrain and meet national best practices regarding resource deployment.
5 This unit has less water carrying capacity, but increased functionality compared with the existing
6 on-road water tender. It will be housed concurrently with the existing water tender to provide
7 firefighters the choice of the most appropriate apparatus needed for the situation. The station
8 serves the community of Biola and surrounding unincorporated areas.
9 B. The Project apparatus will be owned by the District.
10 C. The work to be funded with CDBG funds is as follows:
11 1. Obtain all necessary permits
12 2. Prepare and advertise Project bid notices and award contract,
13 including, but not limited to, the printing of bid documents; publishing of notices; and preparation
14 of bid summary;
15 3. Procure a Type III Water Tender.
16 D. The Project budget is estimated by the District as follows:
17 Procurement of Water Tender $598,412
Total $598,412
18
E. Notwithstanding District's estimates described in the above-described
19
Project budget, payments for the Project from CDBG funds shall be limited to the District's actual
20
costs, and in any event shall not exceed the total amount of$299,206.
21
F. The proposed funding for the Project shall be provided from the following
22
sources:
23 CDBG $299,206
Local Financial Contribution 299,206
24 Total $598,412
25 G. Prior to any proposed changes that may occur which would modify the
26 scope of the Project, the District shall submit a written request to the County. The District shall
27 send its written request to:
28 Community Development Grants
County of Fresno
2
Department of Public Works and Planning
1 Community Development Division
2220 Tulare Street, 6t" Floor
2 Fresno, CA 93721
3
If the Director of the County Department of Public Works and Planning ("Director") determines the
4
modified Project is still eligible under the Federal CDBG regulations, the Director is authorized to
5
permit such modifications. The Director shall specify in a letter to the District whether such
6
modifications to the scope of the Project are authorized, and if the District may proceed.
7
II. OBLIGATIONS OF THE COUNTY
8
A. The County shall reimburse the District up to, but not more than, $299,206
9
in CDBG funds for the Project for the District's performance of its obligations under this Agreement.
10
All funds shall be paid in accordance with Section V of this Agreement.
11
B. The County shall review, within thirty (30) calendar days of receipt from the
12
District, the vendor selection process description and summary of the analysis, as prepared by the
13
District, to verify that a competitive process was conducted in accordance with U.S. Department
14
of Housing and Urban Development (HUD) procurement standards. If such conditions have been
15
met, the Department of Public Works and Planning, Community Development Division (Division)
16
shall specify in a letter to the District that these conditions have been met, and that the vendor
17
contract can be awarded.
18
C. The County shall review, within thirty (30) calendar days of receipt from the
19
District, the specifications for the Project as prepared by the District for compliance with Federal
20
regulations, conformance with applicable code requirements sufficient allow for construction-
21
related permit issuance, and the total Project cost estimate to ensure sufficient funds are available
22
to complete the Project. If such conditions have been met, the Division shall specify in a letter to
23
the District that these conditions have been met and that the Project can be advertised. If such
24
conditions have not been met, the Project will not move forward unless the District receives an
25
approval letter from the Division.
26
D. The County shall also review, within twenty-one (21) calendar days of
27
receipt from the District, the name of the low bidder and the cost or price analysis of the low bid
28
proposal prepared by the District to determine whether the vendor will be reasonably compensated
3
1 in accordance with Federal requirements, and to verify that the vendor is bonded and has not been
2 disbarred or suspended from participating in Federal projects. If such conditions have been met,
3 the Division shall specify in a letter to the District that these conditions have been met, and that
4 the contract can be awarded. If such conditions have not been met, the Project will not move
5 forward unless the District receives an approval letter from the Division.
6 E. The County may, upon request by the District, allow alternate procurement
7 procedures permitted under 2 CFR Part 200, provided the District submits satisfactory
8 documentation and justification.
9 F. The County shall conduct periodic inspections of the Project, as may be
10 required, in the determination of the County, that the intended use and group of beneficiaries of
11 the Project, as identified by the District in the application, have not changed.
12 G. Notwithstanding anything contrary in this Section II or Section III of this
13 Agreement, the County's determinations and actions under this Section II and Section III of this
14 Agreement are solely for the benefit of the County, as the provider of the CDBG funding stated
15 herein, and do not relieve the District of its obligations, or lessen the District's obligations, under
16 this Agreement.
17 III. OBLIGATIONS OF THE DISTRICT
18 A. The District shall provide any and all sums of money in excess of$299,206
19 which may be necessary to complete the Project. For the purposes of awarding the Project within
20 the Agreement amount, the bid documents shall include any proposed additive or deduct
21 alternatives.
22 B. The District shall demonstrate in writing, and to the County's satisfaction,
23 that it has the authority, operational ability, and financial resources for maintaining the equipment
24 acquired with CDBG funds under this Agreement prior to award of the procurement contract for
25 the Project.
26 C. The District shall perform, or cause to be performed, all design work required
27 for the Project.
28 D. Upon completion of the design, the District shall submit the specifications to
4
1 the Division. The Division will ensure Federal CDGB requirements have been adhered to and will
2 review cost estimates to ensure sufficient funds are available. The District shall obtain a letter from
3 the Division specifying these conditions have been met, and that the District is approved to
4 advertise for bids for the Project.
5 E. The District shall advertise for bids and shall award the contract to the lowest
6 responsible bidder. At least ten (10) calendar days prior to the bid opening, the District shall notify
7 the County of the date, time, and location of the bid opening.
8 F. Within seven (7) calendar days following the bid opening, the District shall
9 furnish the Division with the name of the low bid proposal prepared by the District so that the
10 County can verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office
11 that the low bidder has not been debarred or suspended from participating in Federal projects, and
12 that the vendor will be reasonably compensated in accordance with Federal requirements. The
13 District shall obtain a letter from the County specifying these conditions have been met, and that
14 the District is approved to award the Project.
15 G. Should the District desire to follow a procurement process other than the
16 one described in sections E and F above, the District may make a request to the County to follow
17 alternate procurement procedures permitted under 2 CFR Part 200. The District must submit
18 satisfactory documentation and justification and get approval from the County prior to using this
19 alternate procurement method.
20 H. The District shall give written notice thereof, to include a copy of the
21 executed contract between the District and the vendor, to the Division.
22 I. All proposed contract change orders shall not proceed until prior written
23 approval has been given by the County. Request for approval of a change order(s) shall include
24 a narrative description of the work, a cost or price analysis in accordance with HUD requirements,
25 and a written certification from the District that the approval of the change order is consistent with
26 the final cost estimate approved by the County. In addition, the District shall certify that the change
27 order is within the scope of the Project and is necessary to complete the Project.
28 J. The District shall send all procurement documents and all written
5
1 correspondence to:
2 Community Development Grants
County of Fresno
3 Department of Public Works and Planning
Community Development Division
4 2220 Tulare Street, 6th Floor
Fresno, CA 93721
5
6 K. The County has determined that the Project is exempt from the provisions
7 of the California Environmental Quality Act (CEQA) and the National Environmental Protection Act
8 (NEPA).
9 L. Upon completion of the Project, the District shall notify the Division so a
10 representative of the Division can perform an inspection of the Project to determine that it was
11 completed in accordance with the scope of work approved and authorized pursuant to this
12 executed Agreement.
13 M. Upon approval of Project completion by the County, the District shall provide
14 the Division with a resolution of acceptance, or similar documentation, demonstrating that the
15 Project was completed in accordance with the scope of work approved and authorized pursuant
16 to this executed Agreement and any approved subsequent amendments and/or change orders,
17 and that the District has accepted the Project. Prior to the final request for payment, the District
18 shall also provide the County with a written summary of all Project work completed with CDBG and
19 other funds.
20 N. During the contract period, the District shall complete and submit annually
21 on June 1, and upon completion of the Project, a Project Outcome Measurement Report (POM)
22 form, a copy of which is attached hereto as Exhibit 1 and incorporated herein by reference. The
23 POM shall contain the following information for the County's Federal reporting purposes to the
24 U.S. Department of Housing and Urban Development (HUD):
25 1. Total number of households/persons assisted.
26 2. Number of total households/persons assisted that:
27 a. Now have new access to this type of public facility or
28 infrastructure improvement.
6
1 b. Now have improved access to this type of public facility or
2 infrastructure improvement.
3 C. Now are served by public facility or infrastructure that is no
4 longer substandard.
5 O. The District shall be responsible for maintenance of the Project after the
6 Project is completed, and shall perform such maintenance from non-CDBG resources.
7 P. The District must inform the County in writing of any program income
8 generated by the expenditure of CDBG funds. Any program income generated as a result of the
9 Project must be paid to the County. For purposes of this Agreement, program income is defined
10 as proceeds from the disposition of CDBG-acquired real property, and principal and interest on
11 CDBG loans. If the District contributed financially to the improvement Project, the District may
12 retain a share of the program income in proportion to the District's contribution to the Project, after
13 the District has provided a written accounting acceptable to the County.
14 Q. The District must obtain prior written approval from the County before
15 making any modification or change in the use of any real property improved, in whole or in part,
16 using CDBG funds in excess of$25,000. The District shall provide affected citizens with notice of,
17 and opportunity to comment on, any proposed change to the use of real property improved with
18 CDBG funds. If any real property improved with CDBG funds is sold and/or is utilized by the District
19 for a use which does not qualify under the CDBG Program, the District shall reimburse the County
20 in an amount equal to the current fair market value for the property, less any proportional share
21 thereof attributable to expenditures of non-CDBG funds. These requirements shall continue in
22 effect for five years after the Project is completed in HUD's Integrated Disbursement and
23 Information System (IDIS). In the event the CDBG program is closed-out, the requirements of this
24 Section shall remain in effect for activities or property funded with CDBG funds, unless action is
25 taken by the Federal government to relieve the District of these obligations.
26 R. The District acknowledges that the County may periodically inspect the
27 Project to ensure that the property is being used as described in this Agreement. The District
28 agrees to provide any necessary information to the County to carry out such inspections.
7
1 Furthermore, the District agrees to take corrective action if the County determines that
2 modifications to the use and location of the Project have resulted in a violation of the Federal
3 CDBG regulations.
4 IV. CONFORMANCE WITH APPLICABLE LAWS AND REGULATIONS
5 A. The District shall, and shall cause its consultants, contractors, vendors,
6 and/or subcontractors to, comply with all applicable State and Federal laws and regulations
7 governing the Project.
8 B. Whenever the District uses the services of a contractor, the District shall
9 require that the contractor comply with all Federal, State and local laws, ordinances, regulations,
10 and Fresno County Charter provisions applicable in the performance of their work.
11 C. Non-Discrimination: The District agrees to comply with the non-
12 discrimination in employment and contracting opportunities laws, regulations, and executive orders
13 referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-
14 discrimination provisions in Section 109 of the Housing and Community Development Act of 1974
15 are still applicable.
16 D. Because the District is receiving at least $100,000 for this Project from the
17 County's CDBG Program under this Agreement, the District shall complete and submit to the
18 Division a "Certification of Payments to Influence Federal Transactions" form and a "Standard
19 Form LLL - Disclosure of Lobbying Activities" form. Likewise, before the District awards a contract
20 using at least $100,000 of such CDBG funds, the District shall require the consultant, vendor,
21 and/or contractor and all their sub-consultants and/or subcontractors to complete and submit these
22 two (2) forms described hereinabove to both the District and the County.
23 E. Records Retention: The District shall retain all financial records, supporting
24 documents, statistical records, and all other records pertinent to this Agreement for a period of four
25 (4) years from the date of the submission of the County's consolidated annual performance and
26 evaluation report to HUD in which the activities assisted under this Agreement are reported on for
27 the final time. If there is litigation, claims, audits, negotiations, or other actions that involve any of
28 the records cited, and that have started before the expiration of the four-year record retention
8
1 period, such records must be retained until completion of the actions and resolution of all issues,
2 or the expiration of the four-year period, whichever occurs later (24 CFR 570.502, 570.503(b)(2),
3 570.506).
4 V. PAYMENT FOR THE PROJECT
5 A. At monthly intervals, the District shall submit a written request to the County
6 for payment of specified costs incurred in the performance of this Agreement. The request for the
7 County to make such a payment shall be in accordance with the exemplar Project Pay Request
8 Form, attached hereto as Exhibit 2 to this Agreement, and incorporated herein by reference. The
9 request shall also be accompanied by a written certification from the District that the request for
10 payment is consistent with the amount of work that has been completed, and that said work is in
11 accordance with the contract documents and this Agreement. The request for payment shall also
12 be accompanied by documentation acceptable to the County, such as checks, invoices, or
13 vouchers for services or materials purchased, procurement costs, or other costs chargeable to the
14 Project. After appropriate review and inspection, the County shall make payment from CDBG
15 funds provided in this Agreement for all eligible costs specified herein up to the maximum amount
16 payable under Section I.
17 B. Any savings realized in the final cost of the Project, due to Project cost
18 and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce
19 the amount of this Project paid for with CDBG funds in the same pro rata share that CDBG funds
20 were used in payment of the Project. If the District is required to provide any additional funds
21 toward the Project other than described in this Agreement, any cost savings shall be first used to
22 reimburse the District for its contribution in excess of the total amount provided by this Agreement.
23 C. Payment for advertising and award shall be based on the actual costs of
24 printing and noticing.
25 D. The County shall not be bound by any agreement between the District and
26 its agents.
27 E. The County may withhold payment of the final payment request made by
28 the District until evidence is submitted to the County that a maintenance plan has been prepared
9
1 and adopted for the improvements procured with CDBG funds.
2 F. Upon the completion of the Project, the District shall submit to the
3 Division a written request for final payment of costs, which shall provide a detailed description
4 of the Project pay items and costs. The final pay request shall be in accordance with Exhibit 2.
5 The County shall not be obligated to make any payments under this Agreement if the request
6 for payment is submitted by the District more than sixty (60) days after evidence of delivery,
7 inspection, and acceptance by the District has been submitted to the County. An extension to
8 the sixty (60) day period may be granted by the Director prior to the deadline if the District can
9 demonstrate just cause for the delay.
10 G. The County may withhold payment of the final payment request made by
11 the District until a final POM and written summary of all Project work completed with CDBG and
12 other funds have been submitted to the County.
13 H. All requests for payment and supporting documentation shall be sent to:
14 Business Manager
County of Fresno
15 Department of Public Works and Planning
Financial Services Division
16 2220 Tulare Street, 6t" Floor
Fresno, CA 93721
17
18 I. The District shall establish accounting and bookkeeping procedures in
19 accordance with standard accounting and bookkeeping practices, including, but not limited to,
20 employee timecards; payrolls; and other records of all transactions to be paid with CDBG funds in
21 accordance with the performance of this Agreement. All records and accounts shall be available
22 for inspection by the County, the State of California, if applicable, the Comptroller General of the
23 United States, and HUD or any of their duly authorized representatives at all reasonable times for
24 a period as specified in Section IV-E. The District shall certify accounts when required or requested
25 by the County.
26 J. The District, as a subrecipient of Federal financial assistance, is required to
27 comply with the provisions of the Single Audit Act Amendments of 1996 (31 U.S.C. Sections 7501
28 et seq.). Whenever the District receives CDBG funds from the County for the Project, a copy of
10
1 any audit performed by the District in accordance with said Act shall be forwarded to the County
2 Community Development Grants Program Manager within nine (9) months of the end of any
3 District fiscal year in which funds were expended and/or received for the Project. Failure to perform
4 the requisite audit functions as required by this paragraph may result in the County performing any
5 necessary audit tasks or, at the County's option, the County contracting with a public accountant
6 to perform the audit. All audit costs related to the District's failure to perform the requisite audit are
7 the sole responsibility of the District, and such audit work costs incurred by the County shall be
8 billed to the District, as determined by County's Auditor-Controller/Treasurer-Tax Collector. In the
9 event the District is only required to perform an audit under the provisions of the Act because the
10 District is receiving CDBG funds, the County may perform, or cause to be performed, the required
11 audit to determine whether funds provided through this Agreement have been expended in
12 accordance with applicable laws and regulations. Any audit-related costs incurred by the County
13 under this provision shall be charged to the County CDBG Program. The District agrees to take
14 prompt and appropriate corrective action on any instance of material non-compliance with
15 applicable laws and regulations.
16 K. The District shall send a copy of the audit to:
17 Community Development Grants
County of Fresno
18 Department of Public Works and Planning
Community Development Division
19 2220 Tulare Street, 6t" Floor
Fresno, CA 93721
20
21 VI. INDEMNIFICATION
22 The District shall indemnify, defend, and save harmless the County, its officers,
23 agents, and employees from and against any and all damages, claims, and losses whatsoever
24 (including attorney's fees and costs) occurring or resulting to persons, firms, or corporations
25 furnishing or supplying work, services, materials, or supplies in connection with the performance
26 of this Agreement, and from any and all damages, claims, and losses (including attorney's fees
27 and costs) occurring or resulting to any person, firm, or corporation for damage, injury, or death
28 arising out of or connected with the District's performance of, or failure to perform, its obligations
11
1 under this Agreement. The provisions of this Section VI shall survive the termination of this
2 Agreement.
3 VII. TIME OF PERFORMANCE
4 A. The following schedule shall commence on the date this Agreement is
5 executed by the County.
6 1. Submit Procurement Request to the County for Review—September
7 22, 2023.
8 2. Complete County Review of Procurement Request — October 6,
9 2023.
10 3. Begin Procurement/Advertising for Bids — October 20, 2023.
11 4. Award Contract— December 1, 2023.
12 B. Evidence of delivery, inspection, and acceptance by the District shall be
13 submitted to the Division no later than January 6, 2025.
14 C. The final POM Report, written summary of all work completed, and request
15 for final payment shall be submitted to the County no later than March 7, 2025.
16 D. The District shall give immediate written notification to the Division of any
17 events that occur which may affect the above time schedule and completion date and the time
18 schedule specified in the contract documents, or any event that may have significant impact upon
19 the Project or affect the attainment of the Project's objectives. The Director is authorized to adjust
20 the above schedule if, in the Director's judgment, any delay is beyond the control of the parties
21 involved.
22 E. Time is of the essence in the District's performance of this Agreement.
23 Vill. BREACH OF AGREEMENT
24 In the event the District fails to comply with any of the terms of this Agreement, the
25 County may, at its option, deem the District's failure a material breach of this Agreement, and utilize
26 any remedies permitted by law that the County deems appropriate. Should the County deem a
27 breach of this Agreement material, the County shall immediately be relieved of its obligations to
28 make further payment as provided herein. Termination of this Agreement due to breach shall not,
12
1 in any way whatsoever, limit the rights of the County in seeking any other legal relief in a court of
2 law or equity, including the recovery of damages. In addition to the Agreement being terminated
3 by the County in accordance with a material breach of this Agreement by the District, this
4 Agreement may also be terminated for convenience by the County in accordance with state and
5 federal law.
6 IX. TERMINATION OF PROJECT
7 A. If the District wishes to cancel the Project covered by this Agreement, the
8 District shall submit a request in writing to the Division explaining just cause for the request. The
9 Director is authorized to approve such a request if, in the Director's judgment, there is just cause
10 for the Project's cancellation.
11 B. If the District's request to cancel the Project covered by this Agreement is
12 approved by the Director, the District shall promptly return to the County all CDBG funds paid by
13 the County to the District pursuant to this Agreement.
14 X. VENUE; GOVERNING LAW
15 Venue for any action arising out of or relating to this Agreement shall only be in
16 Fresno County, California. The rights and obligations of the parties and all interpretation and
17 performance of this Agreement shall be governed in all respects by the laws of the State of
18 California.
19 XI. ENTIRE AGREEMENT
20 This Agreement constitutes the entire agreement between the District and the
21 County with respect to the subject matter hereof, and supersedes all previous negotiations,
22 proposals, commitments,writings, advertisements, publications, and understandings of any nature
23 whatsoever unless expressly included in this Agreement.
24 XII. NO THIRD-PARTY BENEFICIARIES
25 This Agreement does not and is not intended to create any rights or obligations for
26 any persons or entity except the parties. This Agreement is solely for the benefit of the County and
27 the District and HUD, and there are no [other] intended third party beneficiaries of this Agreement.
28 XIII. AUTHORIZED SIGNATURES
13
1 The District represents and warrants to the County that:
2 A. The District is duly authorized and empowered to sign and perform its
3 obligations under this Agreement.
4 B. The individual signing this Agreement on behalf of the District is duly
5 authorized to do so and his or her signature on this Agreement legally binds the District to the
6 terms of this Agreement.
7 XIV. ELECTRONIC SIGNATURES
8 The parties agree that this Agreement may be executed by electronic signature as
9 provided in this section.
10 A. An "electronic signature" means any symbol or process intended by an
11 individual signing this Agreement to represent their signature, including but not limited to (1) a
12 digital signature; (2) a faxed version of an original handwritten signature; or (3) an electronically
13 scanned and transmitted (for example by PDF document) version of an original handwritten
14 signature.
15 B. Each electronic signature affixed or attached to this Agreement (1) is
16 deemed equivalent to a valid original handwritten signature of the person signing this
17 Agreement for all purposes, including but not limited to evidentiary proof in any administrative
18 or judicial proceeding, and (2) has the same force and effect as the valid original handwritten
19 signature of that person.
20 C. The provisions of this section satisfy the requirements of Civil Code
21 section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division
22 3, Part 2, Title 2.5, beginning with section 1633.1).
23 D. Each party using a digital signature represents that it has undertaken
24 and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs
25 (1) through (5), and agrees that each other party may rely upon that representation.
26 E. This Agreement is not conditioned upon the parties conducting the
27 transactions under it by electronic means and either party may sign this Agreement with an
28 original handwritten signature.
14
1 IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth
2 on page one of this Agreement.
3
4 NORTH CENTRAL FIRE PROTECTION COUNTY OF FRESNO
DISTRICT
5
6 �--
By:. ro
7 Timothy V.z4a
e Chief S I Q i ero, hairman of the
B o ervisors of the
8 County of Fresno
9 Date: i �� ZUZ Date: cll���Z3
10
ATTEST:
11 Bernice E. Seidel
12 Clerk of the Board of Supervisors
County of Fresno, State of California
13
14 By:A(� r,c, Jai r—
Deputy
15
16
17
18 REMIT TO:
19 FUND NO: 0001
SUBCLASS NO: 10000 North Central Fire Protection District
20 ORG NO: 7205 Attention: Shannon Schroth
ACCOUNT NO: 7885 15850 W. Kearney Blvd.
21 PROJECT NO: N23031 Kerman, CA 93630
ACTIVITY CODE: 7219 (559) 878-4534
22
23
24
25 JA:JK:MV
G:\7205ComDev\-Agendas-Agreements\2023\0905_Biola Fire Station Fire 57 Off Road Water Tender 23031_AGT.docx
26 July 24,2023
27
28
15
Exhibit 1
County of Fresno
Project Outcome Measurement Report
Project#: 23031 Project Name: Biola Fire Station 57 Off Road Water Tender
The County of Fresno is required to submit information annually on each project funded
with Community Development Block Grant (CDBG) funds, per U.S. Department of
Housing and Urban Development (HUD) guidelines. As a recipient of CDBG funds from
the County, the County requires that you provide the following information:
1. Years Reported: through
2. Enter the number of persons assisted that:
a. Now have new access to this type of public facility or infrastructure
improvement: or N/A
(New access to a public facility or infrastructure is when the facility did not
previously exist and is provided for the first time.)
b. Now have improved access to this type of public facility or infrastructure
improvement: or N/A
(Improved access to a public facility or infrastructure is when the facility or
infrastructure is improved or expanded, enabling the grantee to expand
the number of people or type of service the facility provides.)
C. Are served by this public facility or infrastructure improvement that is no
longer substandard: or N/A
(A public facility or infrastructure is no longer substandard when the
CDBG funds were used to meet a quality standard, or measurably
improve the quality of the facility or infrastructure.)
(Note: The numbers of persons entered in a, b, and c, above, must add up to
the total number of persons entered in question 3.)
3. Total number of persons assisted:
4. Please describe the accomplishments made on this project in the past year (i.e.
construction progress). If the project is complete, please describe the overall
accomplishments made on the project.
Form Completed By:
G:\7205ComDev\—Agendas-Agreements\2023\0905_Biola Fire Station Fire 57 Off Road Water Tender 23031_AGT.doex
July 24,2023
Exhibit 2
Project Pay Request
Date
Business Manager
County of Fresno
Department of Public Works and Planning
Financial Services Division
2220 Tulare Street, 6th Floor
Fresno, CA 93721
Subject: Request for Payment, CDBG Project No.
<District Name>
<Project Title>
In accordance with the executed Agreement for the above-referenced project, the <District
Name> is requesting payment of$ for project costs.
The District certifies that this request for payment is consistent with the amount of work that
has been completed to date, performed in accordance with the contract documents and the
executed Agreement, and as evidenced by the enclosed invoices and supporting
documents.
Payee Invoice # Amount
Sincerely,
<District Manager>
<District Name>
Enclosure(s)
G:\7205ComDev\—Agendas-Agreements\2023\0905_Biola Fire Station Fire 57 Off Road Water Tender 23031_AGT.doex
July 24,2023