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Home My WebLink AboutAgreement A-15-520 with OTS.pdfState of California -Office of Traffic Safety GRANT AGREEMENT -Page 1 OTS-38 (Rev. 4/15) 1. GRANTTITLE ATTEST: BERNICE E. SEIDEL, Clerk Board of _Supervisprs By Lb~~ D y Agreement No. 15-520 GRANT NUMBER AL1640 INTENSIVE PROBATION SUPERVISION FOR HIGH-RISK FELONY AND REPEAT DUI OFFENDERS 2. NAME OF AGENCY COUNTY OF FRESNO 3. AGENCY UNIT TO ADMINISTER GRANT FRESNO COUNTY PROBATION DEPARTMENT 5. GRANT DESCRIPTION 4. GRANT PERIOD From: 1011/15 To: 9/30/16 The County Probation Department will work to reduce DUI related fatalities, injuries, and DUI recidivism. The worst-of-the worst, high-risk, felony, and repeat DUI offenders will be held accountable through intensive supervision to ensure compliance with court ordered conditions of probation and to prevent re-arrest on new DUI charges. Supervision activities include: monitoring of treatment and DUI program participation, conducting office visits, unannounced fourth waiver searches, field visits, random alcohoVdrug testing, distribution of HOT sheets, and participation with local law enforcement on anti-DUI efforts including the A VOID campaign. 6. FEDERAL FuNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 364,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS-38b)-Problem Statement, Goals and • Exhibit A -Certifications and Assurances Objectives and Method of Procedure • Exhibit B*-OTS Grant Program Manual • Schedule B (OTS-38d)-Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 (OTS-38f)-Budget Narrative and Sub- Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this A eement has been executed b 8. APPROVALSIGNATURES A. GRANT DIRECTOR NAME: Mike Elliott TITLE: Director, Adult Division ADDREss: 890 S. Tenth Street Fresno, CA 93702 E-MAIL: melliott@co.fresno.ca.us -~~ (Signature) C. FISCAL OR ACCOUNTING OFFICIAL PHONE: 55 9-600-123 3 FAX: 559-455-2416 (Dat ~ NAME: Greg Reinke PHONE: 559-600-1247 TITLE: Probation Business Manager FAX: 559-455 4785 ADDREss: 3333 E American Avenue, Suite B Fresno, CA 93725 arties hereto. B. AUTHORIZING OFFICIAL OF AGENCY NAME: Deborah A Poochigian TITLE: Chairman PHONE: 559-600-5001 FAX: 559-600-1609 ADDREss: 2281 Tulare Street, Room 300 Fresno, California 93721 D. OFFICE AUTHORIZED TO RECEIVE MENTS (lJate) . NAME: Fresno County Probation Department ADDREss: 3333 E. American Avenue, Suite B Fresno, CA 93725 9. DUNS NUMBER DUNS#: 932953037 REGisTERED 3333 E American Ave, Suite B, ADDRESS& ZIP: Fresno, CA 93725-9248 1. PROBLEM STATEMENT PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGE 1 When the Preventing Repeat Impaired Driving Effectively (PRIDE) was implemented in 2006, the Fresno County Probation Department (FCPD) had seen a significant increase in DUI offenders being placed on probation. From 2005 to 2006, countywide misdemeanor DUI convictions increased 21 % and countywide felony DUI convictions increased 121 %. The FCPD did not have adequate resources to effectively supervise felony DUI offenders and local statistics indicated a pressing need for a concerted effort on reducing DUI incidents in our community. Alcohol related deaths and injuries have declined substantially during the time Fresno County has operated this Repeat DUI program. According to the California Highway Patrol's Statewide Integrated Traffic Records System (SWITRS), alcohol-related fatalities decreased over 30% between 2006 and 2010, while injuries decreased nearly 24%. Although the numbers trended downward every year from 2007 to 2010, it should be noted that 2010 was an especially good year for Fresno County, with numbers coming in substantially lower than would be predicted by the previous progression. Both deaths and injuries attributed to alcohol involved collisions increased from 2010 to 2011. However the figures for alcohol involved fatal collisions and fatalities in 2011 follow the downward trend experienced from 2007-2009. The figures for alcohol involved injury collisions and the number of persons injured were higher in 2011 than anticipated. We compared Fresno County's DUI experience during the three years prior to implementation of our Repeat DUI program to the time period since Repeat DUI has been in operation. The average number of fatalities has dropped from 66 to 55 per year, a reduction of 17%, while the average number of injured persons dropped from 858 to 696 per year, a reduction of 19%. Statewide, the average number of alcohol involved fatalities for those same periods dropped 9% while the average number of injuries from alcohol involved collisions dropped 10% It is evident that grant funded intensive supervision of high risk, repeat DUI offenders has been very effective but recent trends show that alcohol involved fatal and injury collisions continue to pose a grave problem in our community. DUI related collisions afflict Fresno County families--disrupting their lives, interfering with plans, altering capabilities and, all too often, ending relationships in an instant. DUI related casualties also impact Fresno County's economy--with employers losing man hours and employees losing work (and paychecks) due to another person's choice to drive after drinking alcohol or when impaired on drugs. All too often, the person who made that choice is a repeat offender, causing untold physical, emotional, and economic damage to yet another victim or victims! According to the California Office of Traffic Safety (OTS) Collision Rankings, Fresno County is experiencing an increase in alcohol involved collisions based on daily vehicle miles traveled. (The County ranked number 1 has the highest or "worst" rate of collisions to miles.) In 2011, Fresno County's rank adversely increased to 21st among the 58 counties. Tracking collisions, injuries, and fatalities in Fresno County demonstrates that intensive supervision of DUI offenders has averted collisions and prevented victims from being killed and injured in alcohol involved collisions; however there is a need to provide intensive supervision of offenders who sustain convictions for OTS-38b (Rev. 4/15) PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGE2 driving under the influence of drugs (DUID) Recently, researchers in traffic safety have placed great emphasis in detecting, apprehending and monitoring DUIDs. A statewide survey on alcohol and drug use of California night time weekend drivers found that: "In terms of breath and oral fluid test results, 14% tested positive for at least one drug and 7 .3% tested positive for alcohol. One percent of tested drivers were at .08 blood alcohol content (BAC) or above" The survey results further revealed that over half of the drivers who tested positive for "at least one drug" tested positive for marijuana. Nearly 90% of drug positive drivers tested negative for alcohol. Based on this information, it is likely that many DUI collisions involve drivers impaired by drug use. Statewide, drug involved crash injuries increased 9% over the past decade; while drug involved crash fatalities increased 39%. The FCPD conducted a random sample of DUI offenders under active supervision to evaluate the need to establish an intensive DUID caseload. Thirty case files from each of the following caseloads were examined: • DUI involving alcohol (non intensive) • DUID-DUI involving drugs (non intensive), and • Repeat DUI-High-risk , repeat DUI Intensive Supervision (OTS Grant funded) For each of these groups, we reviewed entries for the period of 10/1/2012 through 9/30/2013 and tabulated the activities reflective of Repeat DUI grant objectives: • Office contacts made • Probationers tested for alcohol/drug use • Positive test results, and • Court actions initiated for violatable acts Our random sample revealed that in the first group, "DUI involving alcohol (non intensive)" only 10 of the 30 offenders were seen in the office during 2012-13. Two offenders were tested for alcohol/drug use, with negative results. None of the cases had court actions for violatable acts. Comparison of the DUID and the Repeat DUI caseloads was very interesting. Repeat DUI (OTS grant funded) intensive caseload offenders had 210% more office contacts made than the DUID caseload. Nearly twice as many Repeat DUI offenders were tested for alcohol/drug use, but DUID caseload offenders were less likely to receive official consequences. Court actions initiated for violatable acts were 20% greater in the Repeat DUI caseload than the DUID caseload. These results indicate that offenders on the DUID caseload are in need of intensive supervision. By including DUID offenders in our intensive caseloads, the FCPD can more effectively supervise these probationers and it is anticipated that drug involved collisions, fatalities, and injuries would decrease in Fresno County. OTS-38b (Rev. 4/15) PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGE3 Drug use is a formidable problem for Fresno County probationers---and a barrier to successful completion of Probation. Over the last year, the FCPD has been using state of the art saliva drug screening kits that test the 6 most common drugs used by offenders. The kits provide immediate results, so officers are able to quickly test offenders in the office or out in the field. The use of these kits has significantly increased our effectiveness in providing intensive supervision of DUI offenders. It is evident that OTS Repeat DUI grant funded intensive supervision has suppressed criminal and unfavorable behavior of Repeat DUI offenders in Fresno County. Without funding from OTS and the National Highway Traffic Safety Administration, FCPD's supervision of Dill offenders would be adversely impacted. Without grant funding, DUI offender recidivism and the number of alcohol & drug involved traffic collisions, including injuries and fatalities would likely increase, posing a great risk to our community. A. Traffic Data Summary: • Data: Use SWITRS data (w ww.chp.ca.gov) for fatal/injury and collision/victim numbers, and the "Annual Report of the California DUI Management Information System" (MIS) (www.dmv.ca.gov) Appendix B, Table Bl and B3 , for countywide arrest and conviction numbers. Collision Type 2010 2011 2012 Collisions Victims Collisions Victims Collisions Victims Fatal 95 112 111 121 106 118 Injury 3041 4736 3247 5037 2407 3765 Fatal I Iniurv Killed I lniured Fatal I Iniurv Killed I lniured Fatal I Iniurv Killed I Iniured Alcohol-Involved 31 I 368 41 I 554 45 I 431 50 I 672 45 I 299 50 I 443 Countywide Total 6411 4512 5725 DUI Arrests Countywide 3936 3904 Misdemeanor DUI Convictions Countywide Felony 191 204 D UI Convictions FFY2012 FFY2013 FFY2014 Average Number of DUI Probationers Under Intensive Supervision 125 120 110 Warrant Sweeps Conducted 27 19 9 Field Contacts (Without Search) Conducted 16 7 154 139 Offic e Contacts Conducted 789 860 815 Home Searches Conducted 132 120 98 Alcohol and Other Drug Tests Conducted 1847 2200 1971 HOT Sheets Distributed 37 12 3 Multi-Agency Operations Participated In (Not incluiling Warrant Sweeps 19 29 27 Reported Above) SCRAM Probationer-Day s 0 540 2 104 Pos itive Reports fro m SCRAM 0 0 1 OTS-38b (Rev. 4 /15) Violations Resulting from SCRAM Known Violatable Acts Responses to Known Violatable Acts Court Actions Initiated for Violatable Acts Grant-Funded Full-Time DUI Probation Officers Non-Grant Full-Time DUI Probation Officers 2. PERFORMANCE MEASURES A. Goals: PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 0 256 254 93 0 1) To reduce the number of persons killed in traffic collisions. 2) To reduce the number of persons injured in traffic collisions. 3) To reduce the number of new DUI offenses by DUI probationers. PAGE4 0 3 191 216 191 213 56 59 0 0 4) To reduce the number of DUI probationers arrested/cited for driving with suspended or revoked license. 5) To increase the percentage of DUI probationers in compliance with court-ordered probation. B. Objectives: 1. To establish all grant-funded positions and train staff on defined roles and duties, including data collection and reporting requirements by October 31 . 2. To develop (and submit by October 31) a written "Operational Plan" to establish the method of operation and the policies applicable to carry out the activities of the DUI Probationer Supervision grant program. 3. To obtain, or develop , and utilize a risk or needs assessment tool to identify high-risk DUI offenders for placement on formal probation by October 31. 4 . To establish I caseload(s) of 100 high-risk DUI probationers each, for intensive supervision by October 31. 5. To develop and/or maintain a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December 31. Updated Hot Sheets should be distributed to patrol and traffic officers on a monthly basis. OTS-38b (Rev. 4/15) ----------~---- PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGES 6. To work with court officials and the prosecutor's office throughout the grant period to ensure the court establishes probation orders necessary to conduct and sustain intensive supervision of DUI probationers. 7. To track the number of attempted field contacts ( anywhere other than in the office, including all "door knocks") with or without search, of high-risk DUI probationers. 8. To track and report SCRAM usage, and resulting SCRAM violations of high-risk DUI probationers. 9. To track and report probation violations and probation revocation proceedings for program participants who fail to abide by the terms and conditions of probation throughout the grant period. 10. To make 1000 office contacts with DUI probationers. 11. To make 225 unannounced field contacts with search. 12. To conduct 2200 alcohol and other drug tests of DUI probationers. 13. To conduct 10 warrant service operation(s) targeting informal and/or formal DUI probationers who fail to comply with the terms and conditions of probation and/or other DUI suspects who fail to appear in court. 14. To send any newly hired law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hour) POST-certified training. 15. To send any newly hired law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 16. To collaborate with the county's Avoid Coalition. 3. METHOD OF PROCEDURE A. Phase 1 -Program Preparation, Training and Implementation (1st Quarter of Grant Year) • The Probation Department will hire grant-funded staff positions responsible for conducting supervision and other related duties. • Grant-related purchases of equipment and/or minor equipment, if any, will be initiated and other necessary equipment and supplies will be acquired. • Staff will be trained in the use and calibration of Portable Alcohol Screening (PAS) devices and on relevant stat~ pertaining to DUI offenders. OTS-38b (Rev. 4/15) PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGE6 • The Risk Assessment tool will be purchased or developed, and staff will be trained on the use of the tool and the policies and procedures for identifying risk-levels and making caseload assignments. • Contact will be initiated with the County Avoid Operation Coordinator. • Staff will receive training and orientation related to the Department's SCRAM program (if applicable) and will begin working closely with the SCRAM vendor to ensure a timely response to any violations by DUI offenders. • A written operational plan will be developed and submitted. The plan will outline the Department's policies and procedures related to the DUI Probationer Intensive Supervision Program including participant criteria, how individuals are identified and selected for inclusion on the caseload, how risk assessment is conducted, how and why offenders are moved on and off the caseload, policies and procedures for office visits, drug/alcohol testing, field contacts, home searches, and court monitoring. The operational plan should include contact information for referrals to resources such as county mental health, treatment, Alcoholics Anonymous, vocational training, job search and placement. The operational plan should be written in a manner that allows it to serve as a manual for new or additional program staff working with the DUI supervision program. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. B. Phase 2 -Program Operations (Throughout Grant Year) • News releases highlighting program successes and high visibility programs, such as warrant service operations, will be developed, approved by OTS and issued to the media throughout the grant period. • To ensure compliance with all court ordered conditions of probation, the Probation Department will conduct the intensive supervision activities specified in the grant objectives. Activities include: risk assessment and assignment; initial home evaluation; office visits; field contacts; warrant sweeps; surveillance; alcohol and drug tests; home searches; monitoring of treatment and other program participation; review and monitoring of SCRAM alerts (if applicable); and Ignition Interlock compliance. • Staff should work with the court and District or City Attorney's office to ensure appropriate terms of probation are ordered. • Probation should maintain and distribute a "Hot Sheet" to local law enforcement and will perform necessary record keeping and reporting. OTS-38b (Rev. 4/15) PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGE 7 • Probation should respond to all known probation violations and initiate appropriate interventions up to and including court action. Media Requirements • Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. a) If an OTS template-based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would be I 0-20 days prior to the release date to ensure adequate tum-around time. b) Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. c) Activities such as warrant service operations and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS Coordinator for specifics. C. Phase 3 -Data Collection & Reporting (Throughout Grant Year) • Agencies are required to collect and report quarterly, appropriate data that supports the progress of goals and objectives. OTS-38b (Rev. 4/15) PROBATION SCHEDULE A GRANT DESCRIPTION GRANT No. AL1640 PAGES • Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting form will be completed each quarter and submitted as part of the QPR. • Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning and guiding the grant efforts. • Reports shall be completed and submitted in accordance with OTS requirements as specified in the Grant Program Manual. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full support of the county of Fresno. Every effort will be made to continue the activities after the grant conclusion. OTS-38b (Rev. 4/15) CATALOG NUMBER FUND NUMBER (CFDA) 164AL 20.608 COST CATEGORY A . PERSONNEL COSTS Positions and Salaries Fulltime Deputy Probation Officer 2 x 12 mo x $5,594/month @ 100% Probation Technician I x 12 mo x $3290/month@ 100% Benefits@ 81.06% Overtime Compliance Check Operations Warrant Service Operations Benefits@ 7.71% Category Sub-Total B. TRAVEL EXPENSE In-State Category Sub-Total C. CONTRACTUAL SERVICES None Category Sub-Total D. EQUIPMENT None Category Sub-Total E. OTHER DIRECT COSTS Communications Computer Networking Support Risk Assessment Tool Alcohol/Drug Testing Digital Camera Category Sub-Total F. INDIRECT COSTS None Category Sub-Total GRANT TOTAL OTS-38d (Rev. 6/15) Fresno County Probation SCHEDULEB DETAILED BUDGET ESTIMATE GRANTNO. AL1640 FUND DESCRIPTION MIMIMUM PENALTIES FOR REPEAT OFFENDERS FOR DRIVING UNDER THE INFLUENCE FISCAL YEAR ESTIMATES FY-1 CFDA 10/1/15 thru 9/30/16 20.608 $ 134,256.00 20.608 $ 39,480.00 20.608 $ 140,830.00 20.608 $ 25,992.00 20.608 $ 5,893 .00 20.608 $ 2,458.00 $ 348,909.00 20.608 $ 3,591.00 $ 3,591.00 $ - $ - 20.608 $ 2,000.00 20.608 $ 2,500.00 20.608 $ 1,000.00 20.608 $ 5,500.00 20.608 $ 500.00 $ 11 ,500.00 $ . $ 364,000.00 $ . TOT AL AMOUNT $364,000.00 TOTAL COST TO GRANT $ 134,256.00 $ 39,480.00 $ 140,830.00 $ 25,992.00 $ 5,893.00 $ 2,458.00 $ 348,909.00 $ 3,591.00 $ 3,59 1.00 $ - $ - $ - $ 2,000.00 $ 2,500.00 $ 1,000.00 $ 5,500.00 $ 500.00 $ 11,500.00 $ - $ 364,000.00 PERSONNEL Full time SCHEDULE B-1 GRANT No. AL1640 PROBATION BUDGET NARRATIVE Page 1 Salaries -may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements. (2) Deputy Probation Officer: In a lead capacity, the Deputy Probation Officer assigned to the grant performs sensitive, complex and critical work to reduce DUI related fatalities, injuries and DUI recidivism in Fresno County. The worst-of-the-worst, high-risk, felony and repeat DUI offenders will be held accountable through intensive supervision to ensure compliance with court ordered conditions of probation and to prevent re-arrests on new DUI charges. Supervision duties include: utilizing risk/needs assessment tools to identify high-risk DUI offenders and to establish a specialized low number caseload; creating an individualized case plan for offenders and referring them to services in the community, including but not limited to: substance abuse treatment, DUI programs, employment resources and educational programs; monitoring the progress and participation of offenders in receiving services and initiating interventions to all probation violations; scheduling office visits and conducting unannounced compliance searches and administering on the spot alcohol and/or drug testing; monitoring the compliance of offenders on the electronic ankle monitor and the Automobile Ignition Interlock Device; coordinating and reporting progress in the development of a Secure Continuous Remote Alcohol Monitoring program; communicating and working with probation officers and other law enforcement agencies during compliance searches, field contacts, warrant service operations and surveillance stakeouts targeting offenders who are suspected of driving with a suspended driver's license; disseminating habitual offender bulletins to local law enforcement and participating in anti-DUI efforts such as the AVOID Campaign; ensuring the necessary terms and conditions are imposed and the appropriate charges are filed by working and communicating with court officials and the district attorney; tracking, compiling and reporting offender and operational statistics on a quarterly basis and monitoring progress in achieving grant objectives; performing other administrative work of the grant program. 2 Deputy Probation Officer(s) x 12 months@ 100% Full Time Benefit Rate Unemployment Insurance .05% Retirement 62.45% Social Security/FICA/OASDI 7.65% Worker's Compensation .85% Health Insurance 10.06% TOT AL BENEFIT RA TE 81.06% OTS-38f(Rev. 4/15) (1) Probation Technician SCHEDULE B-1 GRANTNO. AL1640 PROBATION BUDGET NARRATIVE Page 2 Under general supervision, the Probation Technician assigned to the grant will perform a variety of non peace officer support services to reduce DUI related fatalities, injuries, and DUI recidivism in Fresno County. Non peace officer support duties include: intake services consisting of reviewing newly assigned cases to determine if the case is suitable for the intensive supervision provided by the grant; initiating and maintaining contact with DUI offenders by telephone and office interviews; administering probation instructions after sentencing and administering risk assessments of DUI offenders; creating an individualized case plan for DUI offenders and referring them to local services in the community, including but not limited to; substance abuse treatment, DUI programs, employment resources and educational programs; enrolling DUI offenders on a phone reporting system that advises offenders on a monthly basis not to drive with a suspended license; monitoring the progress and participation of offenders in receiving services; administering on-the-spot alcohol and/or drug testing; closely monitoring the compliance of offenders on court ordered or DMV sanctions, such as: the electronic monitor, the Secure Continuous Remote Alcohol Monitoring Program (SCRAM) and the Ignition Interlock Device; disseminating habitual DUI offender bulletins to local law enforcement; tracking, compiling, and reporting program performance statistics on a quarterly basis; and performing other support services for the grant program. 1 Probation Technician x 12 months@ 100% Full Time Benefit Rate Unemployment Insurance .05% Retirement 62.45% Social Security/FICA/OASDI 7.65% Worker's Compensation .85% Health Insurance 10.06% TOTAL BENEFIT RA TE 81.06% Benefits will reflect actual costs of the funded position. Supplanting Statement Personnel assigned to the grant are conducting a new traffic safety program not previously funded with City, County or State funding or were previously in a grant funded position. Overtime Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $37.84/hour to $48.30/hour. OTS-38f (Rev. 4/15) SCHEDULE B-1 GRANT No. AL1640 PROBATION BUDGET NARRATIVE Page 3 Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Overtime Benefit Rates Unemployment Insurance Social Security/FICA/OASDI TRAVEL EXPENSE In State TOTAL BENEFIT RATE .055% 7.65% 7.71% Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers. All conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. Out-Of-State None CONTRACTUAL SERVICES None EQUIPMENT None OTHER DIRECT COSTS Communications -costs of telephone service, mail/messenger service (excluding overnight priority mail) and communications services. Computer Networking Support-network access, administration and software licenses for the attorneys, investigator and investigative assistant assigned to the project. These costs are billed according to the following formula: Monthly fee of $208.00 for 12 months Risk Assessment Tool-to evaluate each DUI probationer's risk level for reoffending and to assign individuals to the high-risk DUI probation caseload. OTS-38f(Rev. 4/15) -------- SCHEDULE B-1 GRANTNO. AL1640 PROBATION BUDGET NARRATIVE Page4 Alcohol/Drug Testing-Alcohol and drug testing conducted to determine DUI probationers' compliance with terms and conditions of probation. Costs may include lab testing fees and testing supplies, such as breathalyzers, mouthpieces, cups and test kits. ! Digital Camera(s)-for use in capturing images while conducting grant related activities, such as enforcement operations, collision scenes, educational events/activities and to aid in prosecution of DUI cases. Costs may include accessories such as lens, memory card, carrying case and tripod. INDIRECT COSTS None. PROGRAM INCOME There will be no program income generated from this grant. OTS-38f(Rev. 4/15) EXHIBIT A CERTIFICATIONS AND ASSURANCES Page 1 Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR §18.12. The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended • 49 CFR Part 18-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1200-Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; ( e) the Civil Rights Restoration Act of 1987 (Pub. L. I 00-259), which requires Federal-aid recipients and all sub-recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of housing; U) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. Certifications and Assurances (Rev. 6/15) BUY AMERICA ACT EXHIBIT A CERTIFICATIONS AND ASSURANCES Page2 The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323G)), which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY (HATCH ACT) The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, sub-grants, and contracts under grant, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Certifications and Assurances (Rev. 6/15) EXHIBIT A CERTIFICATIONS AND ASSURANCES CERTIFICATION REGARDING DEBARMENT AND SUSPENSION Instructions for Primary Certification Page 3 1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the Certifications and Assurances (Rev. 6/15) EXHIBIT A CERTIFICATIONS AND ASSURANCES Page4 eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system ofrecords in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered Transactions (1) The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction ofrecord, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph ( 1 )(b) of this certification; and ( d) Have not within a three-year period preceding this application/grant agreement had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this grant agreement. Instructions for Lower Tier Certification 1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the Certifications and Assurances (Rev. 6/15) EXHIBIT A CERTIFICATIONS AND ASSURANCES Page 5 department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant agreement is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system ofrecords in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/ or debarment. Certifications and Assurances (Rev. 6/15) EXHIBIT A CERTIFICATIONS AND ASSURANCES Page 6 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant agreement. Certifications and Assurances (Rev. 6/15) Intensive Probation Supervision for High-Risk Felony and Repeat DUI Offenders, grant award agreement with the California Office of Traffic Safety, October 1, 2015 through September 30, 2016. Reviewed and Recommended for Approval Approved as to Legal Form: Daniel C. Cederborg, County Counsel Approved as to Accounting Form: Vicki Crow, Auditor-Controller-Treasurer/Tax Collector Fund: Subclass: ORG: Account: 0001 10000 3432 7295 Date: _/_/;_;t>_/;_/ ..;?_c _