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Home My WebLink AboutBAI 53 Approved 9-19-23.pdf COZj��C Board Agenda Item 53 O 1856 O FRE`'� DATE: September 19, 2023 TO: Board of Supervisors SUBMITTED BY: Steven E. White, Director Department of Public Works and Planning SUBJECT: Transportation Funding Claim for FY 2022-23 RECOMMENDED ACTION(S): 1. Approve and authorize the Chairman to execute the Transportation Funding Claim to the Fresno Council of Governments for FY 2022-23 in the amount of$10,091,865 to provide transit services in unincorporated areas and for other transportation purposes; and 2. Adopt Resolution requesting the Fresno Council of Governments to allocate specified funds from the Local Transportation Fund and State Transit Assistance Fund to the County of Fresno for transit services in unincorporated areas and for other transportation purposes. Approval of the recommended actions will authorize the allocation of State Transportation Development Act (TDA)funds, in the form of Local Transportation Fund (LTF) and State Transit Assistance Fund (STA)for the County's share of costs to provide transit services in unincorporated areas and for other transportation purposes. TDA statutes also provide for funding of regional transportation planning, bicycle, pedestrian facilities and, as available, streets and roads. Transit services for residents of the unincorporated areas are provided by Fresno Area Express (FAX) and Handy Ride, Clovis Transit (Roundup), the Fresno County Rural Transit Agency(FCRTA), and the Consolidated Transportation Services Agencies (CTSA's), which provide social services transit. This item is countywide. ALTERNATIVE ACTION(S): If your Board does not approve the recommended actions, TDA fund disbursements will be delayed to agencies providing transit service to County residents and for streets and roads funds made available to the County after transit needs are met. FISCAL IMPACT: There is no Net County Cost associated with the recommended actions. Allocations are made using TDA funds apportioned to the County for predetermined purposes. Article 3 (Bicycle and Pedestrian Facilities)funds in the amount of$164,305 and Article 8A(Streets and Roads)funds in the amount of$5,553,236 will be received from the TDA and deposited into the Department of Public Works and Planning (Department)'s Road Fund 0010, Org 4510. Funds apportioned for regional transportation planning and the various transit providers are allocated directly to other agencies by the Fresno County Council of Governments (FCOG)and recorded as revenue and expenditure transactions under the Department's Transit Services Org 4700. County of Fresno Page 1 File Number.23-0531 File Number:23-0531 DISCUSSION: Introduction FCOG, as the Regional Transportation Planning Agency for the County, is responsible for apportioning the LTF and STA funds to member agencies and to transit providers as directed by the member agencies. LTF funds are derived from a fourth cent of the general sales tax collected statewide. The total amount of LTF funds apportioned to the County and its cities is based on the ratio of sales tax collected from each county in the State. Within the County, LTF funds are apportioned among the unincorporated areas of the County and the cities based on their relative populations. STA funds are derived from the statewide sales tax on diesel fuel. Apportionment of STA funds is based in part on population and in part on the revenue collected by each transit operator. STA funds can only be used for mass transportation purposes. Table 1: TDA Claim Calculations Table 1 is provided to accompany the following discussion regarding the apportionment of TDA funds: The total TDA claim amount of$10,091,865 is the sum of the County's LTF apportionment of$8,233,942; $345,253 from a tax sharing agreement (Agreement#08-139)with the City of Coalinga approved in 2008; and the County's STA funds in the amount of$1,512,670. LTF regulations require that a portion of the County's LTF allocation be apportioned as follows: • $164,305 for the construction of Article 3 (Bicycle and Pedestrian Facilities) projects. • $421,258 for Article 4.5 (Social Services Transit) provided by the CTSAs. • $229,451 for regional transportation planning carried out through FCOG. After the funding amounts described above ($815,014) have been subtracted from the base LTF ($8,233,942), $7,418,928 remains. For purposes of ultimately calculating the amount available to the County for Article 8A(Streets and Roads), this remainder amount is added to funds from the tax sharing agreement with the City of Coalinga ($345,253) and to the County's STA funds ($1,512,670) apportioned to the County. The sum of these amounts total $9,276,851. The next step in determining the amount available to the County for Article 8A, is to deduct the County's share of the costs associated with providing non-social services transit to the unincorporated areas. These costs are calculated based on operating costs, farebox revenues, and unincorporated area ridership. FAX and Handy Ride services are provided pursuant to a 1986 agreement between the County and the City of Fresno for public transportation services in the unincorporated portions of the Fresno metropolitan area. The amounts from the County's apportionment for those transit agencies are as follows: • The amount for the FCRTA from the County's apportionment is $805,009. • The amount for FAX and Handy Ride from the County's apportionment is$2,828,637. • The amount for Clovis Transit from the County's apportionment is$89,969. Subtracting these amounts ($3,723,615)from $9,276,851 leaves $5,553,236 available for the County's Article 8A(Streets and Roads)funding. Table 2: TDA Claim Calculations County of Fresno Page 2 File Number.23-0531 File Number:23-0531 Table 2 shows the County's FY 2022-23 apportionments compared with those from FY 2021-22. The following points are provided to clarify the differences in the apportionment amounts: • The LTF and STA funding amounts increased for FY 2022-23 based on actuals provided by FCOG, leading to increases in funding for Article 3 and regional transportation planning. • The TDA funding amount to FCRTA($805,009)decreased slightly for FY 2022-23 from the FY 2021-22 Adopted Budget. Since FY 2009-10, FCRTA has used contingency funds held as matching dollars for capital projects to offset local agency contributions. FCRTA will continue to use contingency funds to offset local agency contributions for FY 2022-23; however, the offset is less than previous years due to carryover surplus from FY 2020-21 and FY 2021-22 obtained through SB-1 funding. • After discussions with FCOG staff, County staff have prepared this claim using the prior year's actual needs calculations for Clovis Transit/Roundup and FAX/Handy Ride, and will utilize prior year actuals for future claims to be able to submit more timely claims. The reason for this processing change is that the cities do not make prior year actual expenditures/needs available to the County until January of the following fiscal year, which, combined with Board Agenda routing timelines and the need to go to FCOG's Transportation Technical Committee and Policy Advisory Committee for review, have caused delays in processing the County's claims of upwards of a full fiscal year. By shifting to using prior-year actual expenditures, it will reduce claim processing time and coordination requirements, and will ensure that the County can receive a more timely allocation. Differences will balance out through future claims using readily available actual numbers for the basis of calculations. Partner agencies already submit claims with assumed/placeholder numbers to ensure timely claims processing. • The TDA funding amount to FAX/Handy Ride ($2,828,637)decreased 27.18%, owing to better information and updated calculations regarding the proportion of unincorporated population living within a half mile of a FAX route. Previous years' calculations had captured more parcels which were zoned and used for commercial purposes, rather residential purposes. Conclusion The calculated Article 8A funding available in FY 2022-23 for maintenance of the County roadway system increased 81.06% ($2,486,121)from FY 2021-22, owing primarily to increased base TDA allocations and improved information and formulas used to calculate the population living near FAX routes. OTHER REVIEWING AGENCIES: FCOG staff reviewed the claim and agree with the allocation of funds which is consistent with and fulfills County obligations to adopted budgets of each transit agency. City of Fresno staff reviewed the FAX/Handy Ride calculations and adjustment, and submitted their own claim based on it. The calculations determining the contributions for the FCRTA and the City of Clovis were provided to the Department by those agencies and were reviewed by Department staff. Following your Board's approval of the claim, it will be submitted to the FCOG Transportation Technical Committee and Policy Advisory Committee for review. Then the claim will be submitted to the FCOG Board for approval. REFERENCE MATERIAL: BAI #40, April 25, 2023 BAI #40, August 24, 2021 County of Fresno Page 3 File Number.23-0531 File Number:23-0531 BAI #33, May 1, 2020 BAI #52, April 9, 2019 BAI #36, April 3, 2018 BAI #36, May 2, 2017 BAI #43, March 25, 2008 BAI #33A, November 18, 1986 ATTACHMENTS INCLUDED AND/OR ON FILE: Tables 1 and 2 On file with Clerk- Resolution On file with Clerk-TDA Claim Form CAO ANALYST: Salvador Espino County of Fresno Page 4 File Number:23-0531