HomeMy WebLinkAboutAgreement A-10-056-5 with Consolidated Printers, Inc..pdfAgreement No. 10-056-5
1
2
AMENDMENT V TO AGREEMENT WITH CONSOLIDATED PRINTERS, INC.
THIS AMENDMENT V TO AGREEMENT (hereinafter "Amendment V") is made and
3 entered into this 11th day of August, 2015, by and between COUNTY OF FRESNO a ' .
4 Political Subdivision of the State of California, Fresno, California (hereinafter "COUNTY"), and
5 Consolidated Printers, Inc., a Corporation, DBA Consolidated Election Services whose
6 address is 2630 Eighth Street, Berkeley, CA 9471 0 (hereinafter "CONTRACTOR").
7 WITNESSETH:
8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement No. A-10-056,
9 dated February 23, 2010 (hereinafter "Agreement"), pursuantto which CONTRACTOR agreed
10 to provide sample ballot printing services to COUNTY; and
11 WHEREAS, COUNTY AND CONTRACTOR amended Agreement No. A-10-056 by
12 Amendment I (Agt. No. A-11-096), on March 15, 2011; and
13 WHEREAS, COUNTY AND CONTRACTOR amended Agreement No. A-10-056 by
14 Amendment II (Agt. No. A-11-056-2), on June 21, 2011; and
IS WHEREAS,.·COUNJY AND CONTRACTOR amended Agreement No. A-1Q~Q56. by . •. . . .
16 Amendment Ill (Agt. No. A-11-056-3), on October23, 2012; and
17 WHEREAS, COUNTY AND CONTRACTOR amended Agreement No. A-10-056 by
18 Amendment IV (Agt. No. A-10-056-4), on June 16, 2015; and
19 WHEREAS, the parties now desire to shorten the term of the Agreement, and thereby
20 decrease the maximum compensation for the entire Agreement; and
21 WHEREAS, all references hereafter to the Agreement, as amended, shall refer to the
22. Agreement, as amended by Amendment I, Amendment II, Amendment Ill, Amendment IV,
23 and this Amendment V.
24 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
-1"
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
. 22
23
24
which is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
1. Section 4 of the Agreement, as amended, located on Page Two (2), beginning
with Paragraph Four (4), Line Ten (10) with the word "4. TERM", and ending on
Line Fifteen (15) with the word "Agreement" be deleted in its entirety and the
following inserted in its place:
2.
TERM
The Agreement shall become effective upon execution and shall terminate on
the 11 1h day of August, 2015."
Section 6 of the Agreement, as amended, located on Page Three (3), beginning
with Paragraph Six (6), Line Twelve (12) with the words "6.
COMPENSATION/INVOICING" and ending on Page Four (4), Line Six (6) with
the word "section" be deleted and the following inserted in its place:
"6. COMPENSATION/INVOICING: CONTRACTOR shall submit invoices in
triplicate to County Clerk-Elections 4525 E Hamilton Ave, Fresno, CA 93702.
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees tq receive .
compensation as follows:
Pricing for sample ballot printing from execution of this Agreement to
June 30, 2013 will be determined utilizing the pricing from Attachment 2, Cost
Proposal, pages 37-39. For the period of July 1, 2013 to August 11, 2015,
pricing for sample ballot printing will be determined utilizing the pricing set forth
in Revised Attachment 2A.1, attached hereto and incorporated herein by
reference. CONTRACTOR will extend a one percent (1%) discount to the
COUNTY for any payments made within ten (10) business days of invoice.
CONTRACTOR will offer a pre-payment discount in a letter to COUNTY prior to
-2-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24 3.
each major election. The discount will be in effect for prepayment of work in
progress at the time the ballot cover, filler pages, and approximate ballot order is
determined.
The maximum amount under this Agreement for the initial term, (date of
execution through June 30, 2011), shall not exceed eight hundred ten thousand
and no/100 dollars ($810,000). The maximum amount under this Agreement for
the period of July 1, 2011 to June 30, 2012 shall not exceed five hundred fifteen
thousand and no/100 dollars ($515,000). The maximum amount under this
Agreement for the period of July 1, 2012 to June 30, 2013 shall not exceed five
hundred eighty thousand and No/100 dollars ($580,000). In no event shall
services performed from the date of execution through June 30, 2013, be in
excess of one million nine hundred five thousand and No/100 dollars
($1 ,905,000).
In no event shall services performed during the period of July 1, 2013 to
August 11, 2015 be in excess of nine hundred ninety five thousand .and No/1 00.
dollars ($995,000).
Total Maximum compensation under this Agreement shall not exceed two
million, nine hundred thousand and No/100 dollars ($2,900,000).
It is understood that all expenses incidental to CONTRACTOR'S
performance of services under this Agreement shall be borne by
CONTRACTOR. CONTRACTOR agrees that COUNTY shall make payment
after a minimum of forty-five (45) days from date of receipt of invoice by
COUNTY."
Exhibit B to County Agreement, as amended, is deleted in its entirety and
- 3 -
(i If)
1 replaced with the Revised Exhibit 8-1 attached hereto. References to the words
2 "Exhibit 8" in the Agreement shall be replaced with the words "Revised Exhibit
3 8-1''.
4 COUNTY and CONTRACTOR agree that this Amendment V is sufficient to amend the
5 Agreement, as amended by Amendment I, Amendment II, Amendment Ill, and Amendment
6 IV, and that upon execution of this Amendment V, the Agreement, Amendment I, Amendment
7 II, Amendment Ill, Amendment IV, and Amendment V together shall be considered the
8 Agreement.
9 The Agreement, as previously amended and as hereby amended, is ratified and
10 continued. All provisions, terms, covenants, conditions and promises contained in the
11 Agreement, as amended, and not amended herein shall remain in full force and effect.
12 Ill
13 ///
14 Ill
15 Ill
16 Ill
17 Ill
18 Ill
19 Ill
20 Ill
21 Ill
22 Ill
23 Ill
24 ///
-4-
. I
II
1 liN WITNESS WHEREOF, the parties hereto have executed this Amendment V to Agreement
2 No. A-1 0-056 as of the day and year first hereinabove written.
_,
4 ATTEST:
CONTRACTOR:
5 CONSOLIDATED PRINTERS, INC.
6 By ia;£-d
7 Print Name: ~ 1-rJ Jl..._wk:~
8 Title: C£ 0
Chairman of the Board, or
9 President, or any Vice President
10 Date: 7-6 -I~
11
12
13
14
15
16
17
18
19
20
Title: E"'v IJ
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address:
CONSOLIDATED PRINTERS, INC.
21 DBA Consolidated Election Ser.rices
2630 Eighth Street
22 Berkeley, CA 94 710
23
24
COUNTY OF FRESNO
BERNICE E. SEIDEL, Clerk
Board of Supervisors
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
-5 -
1 APPROVED AS TO LEGAL FORM:
DANIEL C. CEDERBORG, COUNTY COUNSEL
2
3 UuJJ By __________________________ _
4
APPROVED AS TO ACCOUNTING FORM:
5 VICKI CROW, C.P.A., AUDITOR-CONTROLLER/
TREASURER-TAX COLLECTOR
6
7
By __ ~~(_,~'---'~=------
8
REVIEWED AND RECOMMENDED
9 FOR APPROVAL:
10
1l By B~~H~~~RKI
12 REGISTRAR OF VOTERS
13
14 Fund/Subclass: 0001/10000
Organization: . 28500100
15 AccounUProgram: 7400/0
16
17 BLO:dr
18
19
20
21
22
23
24
-6-
Date: _f....;......o_~_r 3--'/r....,_) __
Date: f /1 ~Irs-
Date: _7'-~.L.-;,-""D~i....t.5" __
Contract:
Contract Year
1
2
3
Initial Term
Extension Period
Consolidated Printers, Inc.
Revised Exhibit B-1 (Amendment V)
Page1 of1
Scheduled Elections Estimate
Febru~['£23, 2010-June 30, 2011
June 2010 Primary $ 311,517
November 2010 General $ 226,835
March 2011 City of Clovis (Cancelled) $ 25,000
November 2010 Retirement Board $
May 2011 Deputy Sheriff Association $
June 2011 Sierra Kings Health Care District $ 6,000
$ 569,352
July 1, 2011 -June 30, 2012
November 2011 UDEL $ 21,910
February 2012 Retirement Board $
Consolidated June 2012 State Primary $ 410,000
$ 431,910
Ju!v 1, 2012-June 30,2013
November2012 Presidential General $ 576,287
November 2012 Retirement Board $
May 2013 Senate Districl16 Special Primary Election $ 50,000
June 2013 Municipal Special Election-City of Fresno
Total Expended
Contract Maximum
July 1, 2013 -Augusl11 2015
July 2013 Senate Distric116 Special General Election $
November 2013 UDEL $ 10,000
June 2014 Primary $ 415,000
November 2014 General $ 400,000
November 2014 Retirement Board $
March 2015 City of Clovis $ ··30,000
Unscheduled Elections $ 140,000
$ 995,000
Total Extension Period
Total Expended (Initial Term+ Extension Period)
Total Contract Maximum
Actual Contract Max
$ 409,325
$ 363,673
$
$
$
$ 34,666
$ 807,665 $ 810,000
$ 6,007
$
$ 507,801
$ 513,808 $ 515,000
$ 303,460
$
$ 35,464
$ 580,000
$ 1,732,027
$ 1,905,000
$ 36,334
$ 8,550
$ 384,000
$ 346,977
$
$
$
$ 775,861
$ 995,000
$ 2,507,888
~ ~MHlO OOQ
(i
Consolidated Printers, Inc. Revised Attachment 2A.l
r(j
Pg. 1 of3
COST PROPOSAL
Prices for Extension from July 1, 2013 to August 11, 2015*
Pricing for printing the following parts (each part is a page. front and back):
8 Yz" X 11" 5Yz" X 8 Yz"
2 Part/4 page $182per 1,000 $149 per 1,000
3 Part/6 page $182 $149
4 Part/8 page $182 $149
5 Part/! 0 page $224 $160
6 Part/ 12 page $224 $160
7 Part/14 page $270 $172
8 Part/16 page $270 $172
9 Part/18 page $324 $206
10 Part/20 page $324 $206
11 Part/22 page $345 $209
. 12 Part/24 page $345 $209
13 Part/26 page $395 $264
14 Part/28 page $395 $264
15 Part/3 0 page $402 $266
16 Part/32 page $402 $266
17 Part/34 page $464 $353
18 Part/36 page $464 $353
19 Part/3 8 page $496 $355
20 Part/40 page $496 $355
21 Part/42 page $551 $378
22 Part/44 page $551 $378
23 Part/46 page $578 $383
24 Part/48 page $578 $383
25 Part/50 page $627 $407
26 Part/52 page $627 $407
27 Part/54 page $670 $411
28 Part/56 page $670 $411
29 Part/58 page $754 $467
30 Part/60 page $754 $467
$60 press set up per ballot type for both sizes
*Pricing for re-work ~ill be based on the original contract pricing
!(!
Consolidated Printers, Inc. Revised Attachment 2A.l Pg. 2 of3
COST PROPOSAL
Prices for extension from July 1, 2013 to August 11, 2015*
Provide pricing for the following:
A. Composition
Cover page with color overlays:
English/page
Spanish/page
8'h"x11"
$38
$47
Cover page with black and white overlays:
English/page
Spanish/page_
Filler Page:
English
Spanish
Official Ballot Page:
Sample Ballot Page:
Candidate Statements:
_English/per statement
Spanish/per statement
Measures:
English/panel
Spanish/panel
Negatives/Proofs:
Translation Services:
Central Committee Insert Services:
$33
$42
$39
$44
$52
$52
$24 per statement
$26 per statement
$24 per panel
$26 per panel
See other costs
$0.29 per word
$0.11 per supplied
envelope or letter;
$.05 per printed letter
*Pricing for re-work will be based on the original contract pricing
5%" X 8%"
$36
$45
$31
$40
$36
$40
$42
$42
$24 per statement _
$26 per statement
$24 per panel
$26 per panel
See other costs
$0.29 per word
$0.11 per supplied
envelope or letter; $.05
per printed letter
()
Consolidated Printers, Inc. Revised Attachment 2A.l Pg. 3 of3
GENERAL COST PROPOSAL
Prices for extension from July 1, 2013 to August 11, 2015*
Other Costs (If any, be specific):
Output each formatted unique page
Assembly of unique pages into
sample ballots
Internet Pages
8 %"X 11"
$3.72 per unique page
$2.33 per assembled
page
$1.16 per page
There will be no "programming charges" for work specified in the RFP.
Total: $NM
Minimum order per style: 100
Minimum number of pages/parts: 4
*Pricing for re-work will be based on the original contract pricing
5%" X 8%"
$3.72 per unique page
$2.33 per assembled
page
$1.16 per page
$NM
100
4