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Agreement No.15-242
AGREEMENT
THIS AGREEMENT ismadeandentered into this 16th dayofJune,2015,byand
betweenthe COUNTY OF FRESNO,a Political Subdivision ofthe State of California,hereinafter
referred toas "COUNTY",and Youth Centers of America,a Private Non-Profit Corporation,whose
address is 580 Tulare Street,Parlier,CA,93648,hereinafter referred to as "CONTRACTOR".
WITNESSETH;
WHEREAS,COUNTY isa recipient of one-time State of California Community
Recidivism Reduction Grant (CRRG)monies to fund community recidivism and crime reduction
services as defined in California Penal Code Section 1233.10 and that include,butare not limited
to,delinquency prevention,homelessness prevention,and reentry services; and
WHEREAS,CONTRACTOR is qualified and willing to provide such services pursuant
to the terms and conditions ofthis Agreement.
NOW,THEREFORE, inconsideration oftheir mutual promises,covenants and
conditions,hereinafter set forth,the sufficiency of which is acknowledged,the parties agreeas
follows:
1.SERVICES
A. CONTRACTORshall performall services and fulfill all responsibilitiesas
specified in Exhibit "A",COUNTY'S Request for Proposal No.952-5330 and Addendum No.One
(1)thereto,(collectively,the "Revised RFP")and Exhibt "B",CONTRACTOR'S Response tosaid
Revised RFP dated February 25, 2015 ("Response"), both ofwhich are attached hereto and
incorporated herein by reference.
B.CONTRACTOR shall provide COUNTY monthlyservice activity reports in
a format agreed upon by COUNTYand CONTRACTOR.
2.TERM
This Agreement shall become effective on July 1,2015 and shall terminate on
June 30,2016.
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3-TERMINATION
A.Non-Allocation of Funds - The terms ofthis Agreement,and the services to
be provided thereunder, are contingenton the approvaloffunds bythe appropriating government
agency. Should sufficient funds not be allocated, the services provided may be modified,orthis
Agreementterminated, at any time by giving the CONTRACTOR thirty (30)days advance written
notice.
B. Breach of Contract - The COUNTY may immediately suspend or terminate
this Agreement inwhole or in part,where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2) A failure to comply with any term of this Agreement;
3) A substantially incorrect or incomplete report submitted to the
COUNTY;
4)Improperly performed service.
In no event shall any payment bythe COUNTY constitute a waiverbythe COUNTY
ofany breach ofthisAgreement or any default which maythen exist on the partofthe
CONTRACTOR.Neither shallsuch payment impair or prejudice any remedy available tothe
COUNTY with respect to the breach or default.The COUNTY shall have the right to demand of
the CONTRACTOR the repayment to the COUNTY ofany funds disbursed to the CONTRACTOR
under this Agreement,which inthe judgment ofthe COUNTY were not expended in accordance
with the terms ofthis Agreement. The CONTRACTOR shall promptlyrefund any such funds upon
demand.
C.Without Cause -Under circumstances other than those set forth above,
this Agreement may be terminated by COUNTY upon the givingof thirty(30)days advance written
notice of an intention to terminate to CONTRACTOR.
4.COMPENSATION/INVOICING:COUNTY agrees to pay CONTRACTOR and
CONTRACTOR agrees to receive compensation as follows:Four Thousand One Hundred Sixty-
Three Dollars and Eighty-Three Cents ($4,163.83)each month upon submission of monthly
activity reports as described in Exhibit B.CONTRACTOR shall submit monthly invoices to the
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County of Fresno Administrative Officeat 2280 Tulare Street,Room 304,Fresno, CA93721.
In no event shall services performed under this Agreement be in excess of
Forty-Nine Thousand Nine Hundred Sixty-Six Dollars ($49,966)during the term ofthis
Agreement.It is understood that all expenses incidental to CONTRACTOR'Sperformance of
services under this Agreement shall be borne by CONTRACTOR.COUNTY shall remit
payment for services within thirty (30)days of receipt of service activity report as described in
Exhibit B and service invoice.
5. INDEPENDENT CONTRACTOR: In performance of the work,duties and
obligations assumed by CONTRACTOR under this Agreement, itis mutuallyunderstood and
agreed that CONTRACTOR,including any and all ofthe CONTRACTOR'S officers,agents, and
employees will at alltimes be acting and performing as an independent contractor, and shall act in
an independent capacityand notas an officer,agent, servant, employee,joint venturer,partner,or
associate ofthe COUNTY.Furthermore,COUNTY shall have no rightto controlor supervise or
directthe manner or method bywhich CONTRACTOR shall perform itsworkand function.
However,COUNTY shall retainthe right to administerthisAgreement so as to verify that
CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof.
CONTRACTOR and COUNTYshall comply with all applicable provisions of
lawand the rules and regulations, ifany, of governmental authorities having jurisdictionover
matters the subject thereof.
Because of its status as an independent contractor,CONTRACTOR shall have
absolutely no rightto employment rights and benefits available to COUNTY employees.
CONTRACTOR shall be solely liableand responsible for providingto, or on behalf of,its
employees all legally-required employee benefits.In addition,CONTRACTOR shall be solely
responsible and save COUNTY harmless from all matters relating to payment of
CONTRACTOR'S employees,including compliance with Social Security withholding and all other
regulations governing such matters.It is acknowledged that during the term of this Agreement,
CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
Agreement.
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7.MODIFICATION:Any matters ofthis Agreement may be modified fromtime
to time bythe written consent ofallthe parties without,inany way, affectingthe remainder.
8.NON-ASSIGNMENT:Neither party shall assign,transfer or sub-contract this
Agreement nor their rights or duties under this Agreement withoutthe prior written consent ofthe
other party.
9. HOLD HARMLESS: CONTRACTOR agrees to indemnify,save,hold
harmless, and at COUNTY'S request, defend the COUNTY,its officers,agents,and employees
from any and all costs and expenses,damages,liabilities,claims, and losses occurring or
resulting to COUNTY in connection with the performance,or failure to perform,by
CONTRACTOR,its officers,agents, oremployees under thisAgreement, and from any and all
costs and expenses,damages,liabilities,claims, and losses occurringor resulting to any person,
firm,or corporation who may be injured or damaged by the performance, or failure to perform,
of CONTRACTOR,its officers,agents,or employees under this Agreement.
10.INSURANCE
Without limiting the COUNTY'S rightto obtain indemnification from
CONTRACTOR or any third parties,CONTRACTOR,at itssole expense,shall maintain in full
force and effect, the following insurance policiesor a program of self-insurance,including but not
limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the
term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than One
Million Dollars ($1,000,000)per occurrence and an annual aggregate of Two Million Dollars
($2,000,000).This policy shall be issued on a per occurrence basis.COUNTY may require
specific coverages including completed operations,products liability,contractual liability,
Explosion-Collapse-Underground,fire legal liability or any other liability insurance deemed
necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of
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not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred
Thousand Dollars ($500,000.00)per accident and for property damages of not less than Fifty
Thousand Dollars ($50,000.00),or such coverage witha combined single limit of Five Hundred
Thousand Dollars ($500,000.00).Coverage should include owned and non-owned vehicles used
in connection with this Agreement.
C.Professional Liability
If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N.,
L.C.S.W., M.F.C.C.) in providing services,Professional Liability Insurance with limits of not less
than One Million Dollars ($1,000,000.00)per occurrence,Three Million Dollars ($3,000,000.00)
annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
CONTRACTOR shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno,its officers,agents,and employees,individually and
collectively,as additional insured, but only insofar as the operations under this Agreement are
concerned.Such coverage for additional insured shall apply as primary insurance and any other
insurance,or self-insurance,maintained by COUNTY, its officers,agents and employees shall be
excess only and not contributing with insurance provided under CONTRACTOR'S policies herein.
This insurance shall not be cancelled or changed without a minimum of thirty (30)days advance
written notice given to COUNTY.
Within Thirty (30)days from the date CONTRACTOR signs and executes this
Agreement,CONTRACTOR shall provide certificates of insurance and endorsement as stated
above for all of the foregoing policies,as required herein,to the County of Fresno,(Name and
Address of the official who will administer this contract),stating that such insurance coverage have
been obtained and are in full force;that the County of Fresno,its officers,agents and employees
will not be responsible for any premiums on the policies;that such Commercial General Liability
insurance names the County of Fresno,its officers,agents and employees,individuallyand
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collectively,as additional insured, but only insofar as the operations under this Agreement are
concerned;that such coverage foradditional insured shall apply as primary insurance and any
other insurance,or self-insurance,maintained by COUNTY, its officers,agents and employees,
shall be excess only and not contributing with insurance provided under CONTRACTOR'S policies
herein; and that this insurance shall not be cancelled or changed without a minimumof thirty (30)
days advance,written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance
coverage as herein provided,the COUNTYmay, inaddition to other remedies itmay have,
suspend or terminate this Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the
State of California,and such insurance shall be purchased from companies possessing a current
A.M. Best,Inc.rating of A FSC VII or better.
11.AUDITS AND INSPECTIONS: The CONTRACTOR shall at any time during
business hours, and as often as the COUNTY may deem necessary,make available to the
COUNTY for examination allof its records and data with respect to the matters covered by this
Agreement.The CONTRACTOR shall, upon request by the COUNTY, permit the COUNTY to
audit and inspect all of such records and data necessary to ensure CONTRACTOR'S compliance
with the terms of this Agreement.
Ifthis Agreement exceeds ten thousand dollars ($10,000.00),CONTRACTOR
shall be subject to the examination and audit of the Auditor General for a period of three (3)years
after final payment under contract (Government Code Section 8546.7).
11.NOTICES:The persons and their addresses having authority to give and
receive notices under this Agreement include the following:
COUNTY CONTRACTOR
COUNTY OF FRESNO YOUTH CENTERS OF AMERICA
Countv Administrative Office 580 Tulare Street
2280 Tulare Street,Room 304 Parlier,CA 93648
Fresno,CA 93721
Any and all notices between the COUNTY and the CONTRACTOR provided
for or permitted under this Agreement or by law shall be in writing and shall be deemed duly
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served when personally delivered to one of the parties,or in lieu of such personal services,when
deposited in the United States Mail,postage prepaid,addressed to such party.
12.GOVERNING LAW:Venue for any action arising out of or related to this
Agreement shall only be in Fresno County,California.
The rights and obligations of the parties and all interpretation and performance
of this Agreement shall be governed in all respects by the laws of the State of California.
13.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a
corporation (a for-profit or non-profit corporation)or if during the term of the agreement,the
CONTRACTOR changes its status to operate as a corporation.
14.Members of the CONTRACTOR'S Board of Directors shall disclose any self-
dealing transactions that they are a party to while CONTRACTOR is providing goods or
performing services under this agreement.A self-dealing transaction shall mean a transaction
to which the CONTRACTOR is a party and in which one or more of its directors has a material
financial interest.Members of the Board of Directors shall disclose any self-dealing
transactions that they are a party to by completing and signing a Self-Dealing Transaction
Disclosure Form,attached hereto as Exhibit C and incorporated herein by reference,and
submitting itto the COUNTY prior to commencing with the self-dealing transaction or
immediately thereafter.
15.ENTIRE AGREEMENT:This Agreement constitutes the entire agreement
between the CONTRACTOR and COUNTY with respect to the subject matter hereof and
supersedes all previous Agreement negotiations,proposals,commitments,writings,
advertisements,publications,and understandings of any nature whatsoever unless expressly
included in this Agreement.In the event of any inconsistency in interpreting the documents
comprising this Agreement,the inconsistency shall be resolved by giving precedence in the
following order of priority:(1)the text of this Agreement (excluding COUNTY'S Revised RFP and
CONTRACTOR'S Response);(2) COUNTY'S Revised RFP;and (3)CONTRACTOR'S Response.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as
of the day and year first hereinabove written.
CONTRACTOR^....
"^ML
*'"7 (Authorized Signature)
r
COUNTY OF FRESNO A
mkmkjd.nw
Chairman,Board of Supervisors
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PrinJ/Name &Title/
5BO sJo.f'Z s-t.
Mailing Address
DATE:5/JL/IV
APPROVED AS TO LEGAkfORM
unty Counsel
FOR ACCOUNTING USE ONLY:
ORG No.:3451
Account No.:7295
Requisition No.:1201500009
FCMC 06/11
DOCUMENT6
/
ATTEST:
BERNICE E. SEIDEL, Clerk
Board of Supervisors
By Oi.AfIi\/v_3
Deputy
^p
APPROVED AS TO/ACCOUNTING FORM
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Auditor-Controller/Treasurer-Tax Collector
EXHIBIT A
COUNTY OF FRESNO
REQUEST FOR PROPOSAL
NUMBER:952-5330
COMMUNITY RECIDIVISM REDUCTION GRANT
Issue Date:January 26,2015
Closing Date:February 25,2015
Proposalwillbe considered LATE when the officialPurchasingtime clock reads 2:00 P.M.
Questions regardingthis RFP should be directedto:Carolyn Flores,
phone (559)600-7110,e-mail countvpurchasinq@co.fresno.ca.us.or fax (559)600-7126.
Check County of Fresno Purchasing's Open Solicitations
website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx
for RFP documents and changes.
Please submit all Proposals to:
County of Fresno -Purchasing
4525 E. Hamilton Avenue,2nd Floor
Fresno,CA 93702-4599
BIDDER TO COMPLETE
UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED PROPOSAL
SCHEDULE AT THE PRICES AND TERMS STATED,SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD
INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S)"ATTACHED
COMPANY
ADDRESS
CITY
-LJ ( )
STATE ZIP CODE
TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS
SIGNED BY
PRINT NAME TITLE
PD-040 (01/15)
Proposal No.952-5330
COUNTY OF FRESNO PURCHASING
STANDARD INSTRUCTIONS AND CONDITIONS FOR
REQUESTS FOR PROPOSALS (RFP'S)AND REQUESTS FOR QUOTATIONS (RFQ'S)
Note:the reference to "bids"in the following paragraphs applies to RFP's and RFQ's
GENERAL CONDITIONS
By submitting a bid the bidder agrees to the following conditions.These conditions will apply to all subsequent purchases based on this bid.
1.BID PREPARATION:
A)
B)
C)
D)
F)
All prices and notations must betyped orwritten in ink.No erasures
permitted.Errors may be crossed out,initialed and corrections
printed in ink by person signing bid.
Brand Names:Brand names and numbers when given are for
reference.Equal items will be considered,provided the offer clearly
describes the article and how it differs from that specified.In the
absence of such information it shall be understood the offering is
exactly as specified.
State brand or make of each item.If bidding on other than specified,
state make,model and brand being bid and attach supporting
literature/specifications tothe bid.
Bid on each item separately.Prices should be stated in units
specified herein.All applicable charges must be quoted;charges on
invoice notquoted herein will be disallowed.
Time of delivery isa partofthe consideration and must be stated in
definite terms and must be adhered to.F.O.B.Point shall be
destination or freight charges must be stated.
All bids must be dated and signed with the firm's name and by an
authorized officer oremployee.
G)Unless otherwise noted,prices shall be firm for one hundred eighty
(180)days after closing date ofbid.
2.SUBMITTING BIDS:
A)Each bid must be submitted on forms provided in a sealed
envelope/package with bid number and closing date and time on the
outside ofthe envelope/package.
B)Interpretation:Should any discrepancies oromissions befound in the
bid specifications or doubt asto their meaning,the bidder shall notify
the Buyer in writing at once.The County shall not be held
responsible for verbal interpretations.Questions regarding the bid
must be received by Purchasing stated within this document.All
addenda issued shall be in writing,duly issued by Purchasing and
incorporated into the contract.
C)ISSUING AGENT/AUTHORIZED CONTACT:This RFP/RFQ has
been issued by County of Fresno,Purchasing.Purchasing shall be
the vendor's sole point ofcontact with regard to the RFP/RFQ,its
content,and all issues concerning it.
All communication regarding this RFP/RFQ shall be directed toan
authorized representative ofCounty Purchasing.The specific buyer
managing this RFP/RFQ is identified on the cover page,along with
his or her telephone number,and he or she should be the primary point of
contact for discussions orinformation pertaining to the RFP/RFQ.Contact
with any other County representative,including elected officials,for the
purpose of discussing this RFP/RFQ,its content,or any other issue
concerning it,is prohibited unless authorized by Purchasing.Violation of
this clause,by the vendor having unauthorized contact (verbally or in
writing)with such other County representatives,may constitute grounds
for rejection by Purchasing of the vendor's quotation.
The above stated restriction on vendor contact with County
representatives shall apply until the County has awarded a purchase
order orcontract to a vendor orvendors,except asfollows.First,in the
event that a vendor initiates a formal protest against the RFP/RFQ,such
vendor may contact the appropriate individual,or individuals who are
managing that protest as outlined in the County's established protest
procedures.All such contact must bein accordance with the sequence set
forth under the protest procedures.Second,in the event a public hearing
is scheduled before the Board of Supervisors to heartestimony prior to its
approval of a purchase order orcontract,any vendor may address the
Board.
D)Bids received after theclosing time will NOT be considered.
E)Bidders are to bid what is specified or requested first.If unable to or
unwilling to,bidder may bid alternative or option,indicating all
advantages,disadvantages andtheir associated cost.
3.FAILURE TO BID:
A)If not bidding,return bid sheet and state reason for no bid or your name
may be removed from mailing list.
4.TAXES,CHARGES AND EXTRAS:
A)County of Fresno is subject to California sales and/or use tax (8.225%).
Please indicate asa separate line item if applicable.
B)DO NOT include Federal Excise Tax.County is exempt under
Registration No.94-73-03401-K.
C)County is exemptfrom Federal Transportation Tax.Exemption certificate
is not required where shipping papers show consignee as County of
Fresno.
D)Charges for transportation,containers,packing,etc.will not be paid
unlessspecifiedinbid.
1A
Proposal No.952-5330
5.W-9 -REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND
CERTIFICATION &CALIFORNIA FORM 590 WITHHOLDING
EXEMPTION CERTIFICATE:
Upon award of bid,the vendor shall submit to County Purchasing,a
completed IRS Form W-9 -Request for Taxpayer Identification Number and
Certification anda California Form 590Withholding Exemption Certificate if
notcurrently a County ofFresno approved vendor.
6. AWARDS:
A)Award(s)will be made to the most responsive responsible bidder;
however,the Fresno County Local Vendor Preference and/or the
Disabled Veteran Business Enterprise Preference shall take
precedence when applicable.Said Preferences apply only to
Request for Quotations for materials,equipment and/or supplies only
(no services);the preference do not apply to Request for Proposals.
RFQ evaluations will include such things as life-cycle cost,
availability,delivery costs and whose product and/or service is
deemed to be in the best interest of the County.The County shall be
thesolejudge in making such determination.
B)Unless bidder gives notice of all-or-none award in bid,County may
acceptany item,group of items oronthebasisof total bid.
C)The County reserves the right to reject any and all bids and to waive
informalities or irregularities in bids.
D)Award Notices are tentative:Acceptance of an offer made in response
to this RFP/RFQ shall occur only upon execution of an agreement by
both parties orissuance ofa valid written Purchase Order by Fresno
County Purchasing.
E)After award,all bids shall be open to public inspection.The County
assumes noresponsibility for theconfidentiality ofinformation offered
in a bid.
7. TIE BIDS:
All other factors being equal,the contract shall be awarded tothe Fresno
County vendor or,if neither or both are Fresno County vendors,it may be
awarded by theflip ofa coin inthe presence ofwitnesses ortheentire bid
may be rejected and re-bid.If the General Requirements ofthe RFQ state
that they are applicable,the provisions of the Fresno County Local Vendor
Preference shall take priority over this paragraph.
8.PATENT INDEMNITY:
The vendor shall hold the County,its officers,agents and employees,
harmless from liability ofany nature orkind,including costs and expenses,
for infringement or use of any copyrighted or un-copyrighted composition,
secret process,patented or unpatented invention,article or appliance
furnished orused inconnectionwith thisbid.
9. SAMPLES:
Samples,when required,must befurnished and delivered free and,if not
destroyed by tests,will upon written request (within thirty (30)days of bid
closing date)be returned at the bidder's expense.In the absence ofsuch
notification,County shall have the right to dispose of the samples in
whatever manner itdeems appropriate.
10.RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT:
A)In case of default by vendor,the County may procure the articles or
service from another source and may recover thecost difference and
related expenses occasioned thereby from any unpaid balance due
thevendor or by proceeding against performance bond ofthevendor,
if any,or by suit against the vendor.The prices paid by the County shall
be considered the prevailing market price atthe time such purchase is
made.
B)Articles or services,which upon delivery inspection do not meet
specifications,will be rejected and the vendor will be considered in
default.Vendor shall reimburse County for expenses related to delivery of
non-specified goodsor services.
C)Regardless of F.O.B.point,vendor agrees to bear all risks of loss,injury
or destruction to goods and materials ordered herein which occur prior to
delivery andsuch loss,injury ordestruction shall not release vendor from
any obligation hereunder.
11. DISCOUNTS:
Terms of less than fifteen (15)days for cash payment will be considered as net
in evaluating this bid.Adiscount for payment within fifteen (15)days or more
will be considered in determining the award of bid.Discount period will
commence either the later of delivery or receipt of invoice by the County.
Standard terms are Net forty-five (45)days.
12.SPECIAL CONDITIONS IN BID SCHEDULE SUPERSEDE GENERAL
CONDITIONS:
The "General Conditions"provisions of this RFP/RFQ shall be superseded if in
conflict with any other section of this bid,to the extent of any such conflict.
13. SPECIAL REQUIREMENT:
With the invoice or within twenty-five (25)days of delivery,the seller must
provide to the County a Material Safety Data Sheet for each product,which
contains any substance on "The List of 800 Hazardous Substances",published
by the State Director of Industrial Relations.(See Hazardous Substances
Information and Training Act,California State Labor Code Sections 6360
through 6399.7.)
14.RECYCLED PRODUCTS/MATERIALS:
Vendors are encouraged to provide and quote (with documentation)recycled or
recyclable products/materials which meet stated specifications.
15.YEAR COMPLIANCE WARRANTY:
Vendor warrants that any product furnished pursuant to this Agreement/order
shall support a four-digit year format and beable to accurately process date and
time data from,into and between the twentieth and twenty-first centuries,aswell
as leap year calculations."Product"shall include,without limitation,any piece or
component of equipment,hardware,firmware,middleware,custom or
commercial software,or internal components or subroutines therein.This
warranty shall survive termination orexpiration ofthis Agreement.
In the event of any decrease in product functionality oraccuracy related to time
and/or date data related codes and/or internal subroutines that impede the
product from operating correctly using dates beyond December 31,1999,
vendor shall restore or repair the product to the same level of functionality as
warranted herein,soastominimize interruption toCounty's ongoing business
process,time being ofthe essence.In the event that such warranty compliance
requires the acquisition of additional programs,the expense for any such
associated or additional acquisitions,which may berequired,including,without
limitation,data conversion tools,shall be borne exclusively by vendor.Nothing
in this warranty shall be construed to limit any rights orremedies the County
may otherwise have under this Agreement with respect to defects other than
year performance.
Proposal No.952-5330
16.PARTICIPATION:
Bidder may agree to extend the terms of the resulting contract to other
political subdivision,municipalities and tax-supported agencies.
Such participating Governmental bodies shall make purchases in their own
name,make payment directly to bidder,and be liable directly to the bidder,
holding the County ofFresno harmless.
17.CONFIDENTIALITY:
All services performed by vendor shall be in strict conformance with all
applicable Federal,State of California and/or local laws and regulations
relating to confidentiality,including but not limited to,California Civil Code,
California Welfare and Institutions Code,Health and Safety Code,'
California Code of Regulations,Code of Federal Regulations.
Vendor shall submit to County's monitoring of said compliance.
Vendor may be a business associate of County,as that term is defined in
the "Privacy Rule"enacted by the Health Insurance Portability and
Accountability Act of 1996 (HIPAA).As a HIPAA Business Associate,
vendor may use or disclose protected health information ("PHI")to perform
functions,activities or services for or on behalf of County as specified by the
County,provided that such useordisclosure shall not violate HIPAA and its
implementing regulations.The uses and disclosures if PHI may not be more
expansive than those applicable to County,asthe "Covered Entity"under
HIPAA's Privacy Rule,except as authorized for management,
administrative or legal responsibilities ofthe Business Associate.
Vendor shall not use or further disclose PHI other than as permitted or
required by the County,oras required by law without written notice to the
County.
Vendor shall ensure that any agent,including any subcontractor,to which
vendor provides PHI received from,or created or received by the vendor on
behalf of County,shall comply with the same restrictions and conditions
with respecttosuch information.
18. APPEALS;
Appeals must be submitted in writing within seven (7)working days after
notification ofproposed recommendations for award.A"Notice ofAward"is
not an indication of County's acceptance of an offer made in response to
this RFP/RFQ.Appeals should be submitted to County of Fresno
Purchasing,4525 E.Hamilton Avenue,Fresno,California 93702-4599.
Appeals should address only areas regarding RFP contradictions,
procurement errors,quotation rating discrepancies,legality of procurement
context,conflict of interest,and inappropriate or unfair competitive
procurement grievance regarding the RFP/RFQ process.
Purchasing will provide a written response to the complainant within seven
(7)working days unless the complainant is notified more time is required.
If the protesting bidder is not satisfied with the decision of Purchasing,
he/she shall have the right to appeal to the Purchasing Agent/CAO within
seven (7)working days after Purchasing's notification;except if,notified to
appeal directly totheBoard ofSupervisors atthescheduled dateandtime.
If the protesting bidder is not satisfied with Purchasing Agent/CAO's
decision,the final appeal iswith the Board ofSupervisors.
19.OBLIGATIONS OF CONTRACTOR:
A)CONTRACTOR shall perform as required by the ensuing contract.
CONTRACTOR also warrants on behalf of itself and all
subcontractors engaged for the performance ofthe ensuing contract
that only persons authorized to work in the United States pursuant to
the Immigration Reform and Control Act of 1986 and other applicable laws
shall be employed in the performance ofthe work hereunder.
B)CONTRACTOR shall obey all Federal,State,local and special district
laws,ordinances and regulations.
20.AUDITS &RETENTION:
The Contractor shall maintain in good and legible condition all books,
documents,papers,data files and other records related to its performance
under this contract.Such records shall be complete and available to Fresno
County,the State of California,the federal government or their duly authorized
representatives for the purpose of audit,examination,or copying during the
term of the contract and for a period of at least three (3)years following the
Count/s final payment under the contract or until conclusion of any pending
matter (e.g.,litigation or audit),whichever is later.Such records must be
retained in the manner described above until all pending matters are closed.
21.DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS:
Applies to Request for Proposal (RFP);does not apply to Request for Quotation
(RFQ)unless specifically stated elsewhere in the RFQ document.
In their proposal,the bidder is required to disclose if any of the following
conditions apply to them,their owners,officers,corporate managers and
partners (hereinafter collectively referred to as "Bidder"):
•Within the three-year period preceding the proposal,they have been
convicted of,or had a civil judgment rendered against them for:
o fraud or a criminal offense in connection with obtaining,
attempting toobtain,or performing a public (federal,state,or
local)transaction orcontract under a public transaction;
o violation ofa federal orstate antitrust statute;
o embezzlement,theft,forgery,bribery,falsification,or
destruction of records;or
o false statements orreceipt ofstolen property
Within a three-year period preceding their proposal,they have had a public
transaction (federal,state,or local)terminated for cause or default.
22.DATA SECURITY:
Individuals and/or agencies that enter into a contractual relationship with the
COUNTY for the purpose of providing services must employ adequate controls
and data security measures,both internally and externally to ensure and protect
the confidential information and/or data provided to contractor by the COUNTY,
preventing the potential loss,misappropriation or inadvertent access,viewing,
use or disclosure of COUNTY data including sensitive or personal client
information;abuse of COUNTY resources;and/or disruption to COUNTY
operations.
Individuals and/or agencies may not connect to or use COUNTY
networks/systems via personally owned mobile,wireless orhandheld devices
unless authorized by COUNTY for telecommuting purposes and provide a
secure connection;uptodate virus protection and mobile devices must have
the remote wipe feature enabled.Computers or computer peripherals including
mobile storage devices may not be used (COUNTY or Contractor device)or
brought in for use into the COUNTY'S systemfs)without prior authorization from
COUNTY'S Chief Information Officer and/or designee(s).
No storage of COUNTY'S private,confidential or sensitive data on any hard-disk
drive,portable storage device or remote storage installation unless encrypted
according to advance encryption standards (AES of128 bit or higher).
1C
Proposal No.952-5330
The COUNTY will immediately be notified of any violations,breaches or
potential breaches of security related to COUNTY'S confidential
information,data and/or data processing equipment which stores or
processes COUNTY data,internally orexternally.
COUNTY shall provide oversight to Contractor's response to all incidents
arising from a possible breach of security related to COUNTY'S confidential
client information.Contractor will be responsible to issue any notification to
affected individuals as required by law or as deemed necessary by
COUNTY in its sole discretion.Contractor will be responsible for all costs
incurred asa result of providing the required notification.
23.PURCHASING LOCATIONS HOURS:
Fresno County Purchasing is located at 4525 E.Hamilton Avenue (second
floor),Fresno,CA 93702.Non-holiday hours of operation are Monday
through Friday,8:00 A.M.to 12:00 Noon and 1:00 P.M.to 5:00 P.M.PST;
Purchasing is closed daily from 12:00 Noon to 1:00 P.M.The following
holiday office closure schedule is observed:
January 1*New Year's Day
Third Monday in January Martin Luther King,Jr.'s Birthday
Third Monday in February Washington -Lincoln Day
March 31*Cesar Chavez'Birthday
Last Monday in May Memorial Day
Ju'y 4*Independence Day
First Monday in September Labor Day
November 11*Veteran's Day
Fourth Thursday in November Thanksgiving Day
Friday following Thanksgiving
December 25*Christmas
*When this date falls on a Saturday,the holiday is observed the
preceding Friday.If the date falls on a Sunday,the holiday is observed
the following Monday.
24.FRESNO COUNTY BOARD OF SUPERVISORS ADMINISTRATIVE
POLICIES:
The link below references the Fresno County Board of Supervisors
Administrative policies that will apply to this Request for Proposal.
Click here to view
1D
Proposal No.952-5330 Page 2
TABLE OF CONTENTS
PAGE
OVERVIEW 3
KEY DATES 4
TRADE SECRET ACKNOWLEDGEMENT 5
DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS 7
REFERENCE LIST 10
PARTICIPATION n
GENERAL REQUIREMENTS 12
SPECIFIC BIDDING INSTRUCTIONS AND REQUIREMENTS 19
SCOPE OF WORK 22
PROPOSAL CONTENT REQUIREMENTS 27
AWARD CRITERIA 30
CHECKLIST 31
ATTACHMENT A 32
ATTACHMENT B 33
ATTACHMENT C 34
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Proposal No.952-5330 Page 3
OVERVIEW
The County of Fresno is requesting proposals from qualified vendors for local Community
Recidivism Reduction Grant Services.
The Budget Act of 2014 (Chapter 25,Statutes of 2014)allocates $8 million to California counties
to fund a local Community Recidivism Reduction Grant as defined in Penal Code Section
1233.10 (Attachment A).As one of the recipient counties of this one-time funding the County of
Fresno is offering a competitive grant process to fund community recidivism and crime reduction
services,including,but not limited to,delinquency prevention,homelessness prevention and
reentry services.The County of Fresno has established the following guidelines asa focal point
of local efforts within the statutory requirements with the goal of meeting the needs in Fresno
County.
Proposed projects must be designed to enable persons to whom the services are provided
refrain from engaging in crime,reconnect with their family members,and contribute to their
communities.As defined in the statute the following type's program/service activities are
examples of eligible services:
•Self-help groups
•Individual or group assistance with basic life skills
• Mentoring programs
•Academic and educational services
• Job training skills and employment
•Truancy prevention programs
•Literacy programs
•Service referral
Award must be used to create a new service,such as those listed above,or to expand an
existing effort.Program/service expansion includes,but is not limited,providing services in the
rural communities in Fresno County.
Grant Period
All grant awards will be made on a competitive bid basis.The anticipated contract periods are
one-year or two-year,depending upon services proposed,from July 1,2015 throuqh June 30
2016 or June 30,2017.
Available Funding
This is a one-time grant award opportunity and is not intended to fund ongoing expenditures No
single grant amount may exceed $50,000 for each community recidivism and crime reduction
service provider that receives a grant award.Of the $250,000 in total grant funds allocated to
Fresno County,the statute permits a 5%administrative fee ($12,500)for County administrative
costs;the total grant funds available are $237,500.
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Proposal No.952-5330 Page 4
KEY DATES
RFP Issue Date:
Vendor Conference:
Vendorsare to contact Carolyn Flores
at (559) 600-7110 if planning to attend
vendor conference.
Deadline forWritten Requests for
Interpretations or Corrections of RFP:
RFP Closing Date:
January 26,2015
February 5,2015 10:00 A.M.
County ofFresno Purchasing
4525 E. HamiltonAvenue,2nd Floor
Fresno,CA 93702
February 10,2015 1:00 P.M.
Fax No.(559)600-7126
E-Mail:CountvPurchasinq(5)co.fresno.ca.us
February 25,2015 at 2:00 P.M.
Countyof Fresno Purchasing
4525 E. HamiltonAvenue,2nd Floor
Fresno,CA 93702
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Proposal No.952-5330 Page 5
TRADE SECRET ACKNOWLEDGEMENT
RP^Thfr'tfiVed^V thG C°Unty Sha"be considered "Public Record"as defined by Section6252oftheCaliforniaGovernmentCode.This definition reads as follows:
n,',wl?"k reC°rdS"indUde,S any Writing containin9 information relating to the conduct of thepublicsbusinessprepared,owned,used or retained by any state or local agency regardless ofphysicalformorcharacteristics"Public records"in the custody of,or maintaiSd by Ihe
Governors office means any writing prepared on or after January 6,1975."
S^n^SS?'f^^ls PU^°reCOrd and is therefore subJect to inspection by the public perSecion6253oftheCaliforniaGovernmentCode.This section states that "every person has a
right to inspect any public record".y H
The County will not exclude any proposal or portion of a proposal from treatment as a public
record except mthe instance that it is submitted as a trade secret as defined by the California
iITf m Information submitted as proprietary,confidential or under any other such
record SU restncted public access wi"not be excluded from treatment as public
Z^VS"*****,dSned by SeCti0n 6254'7 0f the Califo™a Government Code are deemed notto be public record.This section defines tradesecrets as:
"...Trade secrets,"as used in this section,may include,but are not limited to any
formula plan,pattern,process,tool,mechanism,compound,procedure,production data
or compilation of information that is not patented,which is known only to certain
individuals within a commercial concern who are using it to fabricate produce or
compound an article of trade or a service having commercial value and which'gives its
useran opportunity to obtain a business advantage over competitors who do not know or
USc II.
Information identified by bidder as "trade secret"will be reviewed by County of Fresno's leqal
counsel to determine conformance or non-conformance to this definition.Such material should
be submitted in a separate binder marked "Trade Secret".Examples of material not considered
tobe trade secrets are pricing,cover letter,promotional materials,etc.
INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO
THE ABOVE DEFINITION WILL NOT BECOME PUBLIC RECORD COUNTY WILL
SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER.
Information identified by bidder as trade secret and determined not to be in conformance with the
California Government Code definition shall be excluded from the proposal.Such information will
be returned to the bidder at bidder's expense upon written request.
Trade secrets must be submitted in a separate binder that is plainly marked "Trade Secrets."
The County shall not in any way be liable or responsible for the disclosure of any proposals or
portions thereof,if they are not (1)submitted in a separate binder that is plainly marked "Trade
becret on the outside;and (2)if disclosure is required or allowed under the provision of law or
by order of Court.
Vendors are advised that the County does not wish to receive trade secrets and that vendors are
not to supply trade secrets unless they are absolutely necessary.
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Proposal No.952-5330 Page 6
TRADE SECRET ACKNOWLEDGEMENT
Ihave read and understand the above "Trade Secret Acknowledgement."
as'atSptSffh;C°U?^1 ReT°ha$n°resP°nsibility ^protecting information submittednnHpSLfhfnotdeliveredinaseparatebinderplainlymarked"Trade Secret."Ialsounderstandthatallinformationmycompanysubmits,except for that information submitted in a
separate binder plainly marked "Trade Secret,"are public records subject to inspection by the
pubhc.This is true no matter whether my company identified the information as proprietary
confidential or under any other such terms that might suggest restricted public access.
Enter company nameon appropriate line:
(Company Name)
(Company Name)
ACKNOWLEDGED BY:
Signature
Has submitted information identified as Trade
Secrets ina separate marked binder.**
Has not submitted information identified as Trade
Secrets.Information submitted as proprietary
confidential or under any other such terms that
might suggest restricted public access will notbe
excluded from treatment as public record.
_L_L
Telephone
Print Name and Title Date
Address
City State Zip
"Bidders brief statement that clearly sets out the reasons for confidentiality in conforminq with
the California Government Code definition.
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Proposal No.952-5330 page 7
DISCLOSURE -CRIMINAL HISTORY &
CIVIL ACTIONS
In their proposal,the bidder is required to disclose if any of the following conditions apply to
them,their owners,officers,corporate managers and partners (hereinafter collectively referred to
as "Bidder"):
•Within the three-year period preceding the proposal,they have been convicted of,or had
a civil judgment rendered against them for:
o fraud ora criminal offense in connection with obtaining,attempting to obtain,or
performing a public (federal,state,or local)transaction or contract under a public
transaction;
o violation of a federal or state antitrust statute;
o embezzlement,theft,forgery,bribery,falsification,or destruction of records;or
o false statements or receipt of stolen property
•Within a three-year period preceding their proposal,they havehada public transaction
(federal,state,or local)terminated for cause or default.
Disclosure ofthe above information will not automatically eliminate a Bidder from consideration.
The information will be considered as part ofthe determination ofwhether to award the contract
and any additional information or explanation that a Bidder elects to submit withthe disclosed
information will be considered.If it is later determined that the Bidder failed to disclose required
information,any contract awarded tosuch Bidder may be immediately voided and terminated for
material failure to comply with the terms and conditions of the award.
Any Bidder who is awarded a contract must sign an appropriate Certification Regarding
Debarment,Suspension,and Other Responsibility Matters.Additionally,the Bidder awarded the
contract must immediately advise the County in writing if,during the term ofthe agreement:(1)
Bidder becomes suspended,debarred,excluded or ineligible for participation in federal or state
funded programs or from receiving federal funds as listed in the excluded parties list system
(http://www.epls.aov):or (2)anyoftheabove listed conditions become applicable to Bidder.The
Bidder will indemnify,defend and hold the County harmless for any loss or damage resulting from
a conviction,debarment,exclusion,ineligibility orother matter listed in the signed Certification
Regarding Debarment,Suspension, and Other Responsibility Matters.
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Proposal No.952-5330 Page 8
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER
RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS
INSTRUCTIONS FOR CERTIFICATION
1.By signing and submitting this proposal,the prospective primary participant is providing
the certification set out below.
2.The inability of a person to provide the certification required below will not necessarily
result in denial of participation in this covered transaction.The prospective participant
shall submit an explanation of why it cannot provide the certification set out below.The
certification or explanation will be considered in connection with the department or
agency's determination whether toenter into this transaction.However,failure of the
prospective primary participant to furnish a certification or an explanation shall disqualify
such person from participation inthis transaction.
3.The certification in this clause is a material representation of fact upon which reliance
was placed when the department oragency determined toenter into this transaction.If it
is later determined that the prospective primary participant knowingly rendered an
erroneous certification, inaddition to other remedies available to the Federal
Government,the department or agency may terminate this transaction for cause or
default.
4. The prospective primary participant shall provide immediate written notice tothe
department or agency to which this proposal is submitted if at any time the prospective
primary participant learnsthat its certification was erroneous when submitted or has
become erroneous byreason ofchanged circumstances.
5.The terms covered transaction,debarred,suspended,ineligible,participant,person,
primary covered transaction,principal,proposal,and voluntarily excluded,as used in this
clause,have the meanings set out in the Definitions and Coverage sections ofthe rules
implementing Executive Order 12549.You may contact the department or agency to
which this proposal is being submitted for assistance in obtaining a copy of those
regulations.
6.Nothing contained in the foregoing shall be construed to require establishment ofa
system of records in order to render in good faith the certification required by this clause.
The knowledge and information ofa participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
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Proposal No.952-5330 page 9
CERTIFICATION
(1)The prospective primary participant certifies to the best of its knowledge and belief,that it,its
owners, officers, corporate managers and partners:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or
voluntarily excluded byany Federal department or agency;
(b)Have not within a three-year period preceding this proposal been convicted ofor had a
civil judgment rendered against them forcommission offraud or a criminal offense in
connection with obtaining,attempting to obtain,or performing a public (Federal,State or
local)transaction or contract under a public transaction;violation of Federal or State
antitrust statutesor commission of embezzlement,theft,forgery,bribery,falsification or
destruction of records,making false statements,or receiving stolen property;
(c)Have not within a three-year period preceding this application/proposal hadoneor more
public transactions (Federal,State or local)terminated for cause or default.
(2)Where the prospective primary participant is unable to certify toanyofthe statements in this
certification,such prospective participant shall attach an explanation to this proposal.
Signature:Date:
(Printed Name &Title)(Name of Agency or Company)
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Proposal No.952-5330 Page 10
Vendor must compi ftf awn return wtth Reoiifst for PpnoncAi
Firm:
REFERENCE LIST
Provide a list ofat least five (5)customers for whom you have recently provided similar services
Be sure to include all requested information.
Reference Name:Contact:
Address:
Citv:.State:Zip:
Phone No.:( )Date:
Service Provided:~~
Reference Name:Contact:
Address:
City;State:Zip:
Phone No.:( )Date:
Service Provided:
Reference Name:Contact:
Address:
City:.State:Zip:
Phone No.:( )Date:
Service Provided:"
Reference Name:Contact-
Address:
Citv:State:Zip:
Phone No.:( )Date:
Service Provided:
Reference Name:Contact:'
Address:
City:.State:Zip:
Phone No.:( )Date:
Service Provided:
Failure to provide alist ofatleast five (5)customers maybe cause for rejection
of this RFP.
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Proposal No.952-5330 Page 11
PARTICIPATION
The County of Fresno is a member of the Central Valley Purchasing Group.This group consists
of Fresno,Kern,Kings,and Tulare Counties and all governmental,tax supported aqencies within
these counties.
Whenever possible,these and other tax supported agencies co-op (piggyback)on contracts put
in place byone ofthe other agencies.
Any agency choosing to avail itself of this opportunity,will make purchases in their own name,
make payment directly to the contractor,be liable to the contractor and vice versa per the terms
ofthe original contract,all the while holding the County of Fresno harmless.If awarded this
contract,please indicate whether you would extend thesame terms and conditions to all tax
supported agencies within this group as you are proposing to extend to Fresno County.
Yes,we will extend contract terms and conditions to all qualified agencies within the
Central Valley Purchasing Group and other tax supported agencies.
No,we will not extend contract terms to any agency other than the County of Fresno.
(Authorized Signature)
Title
Note:This form/information isnot rated or ranked in evaluating proposal.
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Proposal No.952-5330 page n
GENERAL REQUIREMENTS
DEFINITIONS:The terms Bidder,Proposer,Contractor and Vendor are all used interchangeably
and refer to that person partnership,corporation,organization,agency,etc.which is offering the
proposal and is identified on the Proposal Identification Sheet.
RFP CLARIFICATION AND REVISIONS:Any revisions to the RFP will be issued and distributed
as written addenda.
FIRM PROPOSAL:All proposals shall remain firm for at least one hundred eighty (180)days.
fr?rST0SAL PREPARATI°N:Proposals should be submitted in the formats shown under
"PROPOSAL CONTENT REQUIREMENTS"section of this RFP.
County of Fresno will not be held liable or any cost incurred by bidders responding to RFP.
Bidders are to bid what is specified or requested first.If unable to or unwilling to,bidder may bid
alternative or option,indicating all advantages,disadvantages and their associated cost.
SUPPORTIVE MATERIAL:Additional material may be submitted with the proposal as
appendices.Any additional descriptive material that is used in support of any information in your
proposal must be referenced by the appropriate paragraph(s)and page number(s).
Bidders are asked to submit their proposals in a binder (one that allows for easy removal of
pages)with index tabs separating the sections identified in the Table of Contents Paqes must
be numbered onthe bottom ofeach page.
Any proposal attachments,documents,letters and materials submitted by the vendor shall be
binding and included as a part of the final contract should your bid be selected.
TAXES:The quoted amount must include all applicable taxes.If taxes are not specifically
identified in the proposal it will be assumed that they are included in the total quoted.
SALES TAX:Fresno County pays California State Sales Tax in the amount of 8 225%reqardless
ofvendor's place of doing business.
RETENTION:County of Fresno reserves the right to retain all proposals,excluding proprietary
documentation submitted per the instructions of this RFP,regardless of which response is
selected.
ORAL PRESENTATIONS:Each finalist may be required to make an oral presentation in Fresno
County andanswer questions from County personnel.
AWARD/REJECTION:The award will be made to the vendor offering the overall proposal
deemed to be to the best advantage of the County.The County shall be the sole judge in making
such determination.The County reserves the right to reject any and all proposals.The lowest
bidders are not arbitrarily the vendors whose proposals will be selected.Award Notices are
tentative:Acceptance of an offer made in response to this RFP shall occur only upon execution
of an agreement by both parties or issuance of a valid written Purchase Order by Fresno Countv
Purchasing.1
County Purchasing will chair or co-chair all award,evaluation and contract negotiation
committees.
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Proposal No.952-5330 Page 13
Award may require approval by the County of Fresno Board of Supervisors.
WAIVERS:The County reserves the right to waive any informalities or irregularities and any
technical or clerical errors in any quote as the interest of the County may require.
TERMINATION:The County reserves the right to terminate any resulting contract upon written
notice.
MINOR DEVIATIONS:The County reserves the right to negotiate minor deviations from the
prescribed terms,conditions and requirements withthe selected vendor.
PROPOSAL REJECTION:Failure to respond to all questions or not to supply the requested
information could result in rejection of your proposal.
ASSIGNMENTS:The ensuing proposed contract will provide that the vendor may not assign any
payment or portions of payments without prior written consent ofthe County of Fresno.
BIDDERS LIABILITIES:County of Fresno will not be held liable for any cost incurred by vendors
in responding to the RFP.
CONFIDENTIALITY:Bidders shall not disclose information about the County's business or
business practices and safeguard confidential data which vendor staff may have access to in the
course of system implementation.
DISPUTE RESOLUTION:The ensuing contract shall be governed by the laws ofthe State of
California.
Any claim which cannot be amicably settled without court action will be litigated in the U.S.
District Court forthe Eastern District of California in Fresno,CA or in a state courtfor Fresno
County.
NEWS RELEASE:Vendors shall not issue anynewsreleases or otherwise release information to
any third party about this RFP orthe vendor's quotation without prior written approval from the
County of Fresno.
BACKGROUND REVIEW:The County reserves the right to conduct a background inquiry of
each proposer/bidder which may include collection of appropriate criminal history information,
contractual and business associations and practices,employment histories and reputation in the
business community.By submitting a proposal/bid tothe County,the vendor consents to such
an inquiry and agrees to make available to the County such books and records the County
deems necessary to conduct the inquiry.
PERFORMANCE BOND:Thesuccessful bidders may be required to furnish a faithful
performance bond.Bidders are toquotea separate price for a performance bond.
ACQUISITIONS:The County reserves the right to obtain the whole system/services/goods as
proposed or only a portion ofthe system/services/goods,orto makeno acquisition at all.
OWNERSHIP:The successful vendor will be required to provide tothe County of Fresno
documented proof of ownership by the vendor,or its designated subcontractor,upon request of
the proposed programs/services/goods.
EXCEPTIONS:Identify with explanation,anyterms,conditions,or stipulations ofthe RFP with
which you CAN NOT or WILL NOT comply with by proposal group.
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Proposal No.952-5330 Page 14
ADDENDA:In the event that it becomes necessary to revise any part of this RFP addenda will
be provided to all agenciesand organizations that receive the basic RFP.
SUBCONTRACTORS:If a subcontractor is proposed,complete identification of the
subcontractor and his tasks should be provided.The primary contractor is not relieved of any
responsibilitybyvirtue of using a subcontractor.
CONFLICT OF INTEREST:The County shall not contract with,and shall reject any bid or
proposal submitted by the persons or entities specified below,unless the Board of Supervisors
finds that special circumstances exist which justify the approval of such contract:
1.Employees of the County or public agencies for which the Board of Supervisors is the
governing body.
2.Profit-making firms or businesses in which employees described in Subsection (1)serve as
officers,principals,partners or majorshareholders.
3.Persons who,within the immediately preceding twelve (12)months,came within the
provisions of Subsection (1),and who were employees in positions of substantial
responsibility in the area of service to be performed by the contract,or participated in any way
in developing the contractor itsservice specifications.
4.Profit-making firms or businesses in which the former employees described in Subsection (3)
serve as officers,principals,partners or majorshareholders.
5.No County employee,whose position in the County enables him to influence the selection of
a contractor for this RFP,or any competing RFP,and no spouse or economic dependent of
such employee,shall be employees in any capacity by a bidder,or have any other direct or
indirect financial interest in the selection of a contractor.
6.In addition,no County employee will be employed by the selected vendor to fulfill the vendor's
. contractual obligations to the County.
ORDINANCE 3.08.130-POST-SEPARATION EMPLOYMENT PROHIBITED
No officer or employee of the County who separates from County service shall for a period of one
year after separation enter into any employment,contract,or other compensation arrangement
with any County consultant,vendor,or other County provider of goods,materials,or services,
where the officer or employee participated in any part of the decision making process that led'to
the County relationship with the consultant,vendor or other County provider of goods,materials
or services.
Pursuant to Government Code section 25132(a),a violation of the ordinance may be enjoined by
an injunction ina civil lawsuit, or prosecuted as a criminal misdemeanor.
EVALUATION CRITERIA:Respondents will be evaluated on the basis of their responses to all
questions and requirements in this RFP and product cost.The County shall be the sole judge in
the ranking process and reserves the right to reject any or all bids.False,incomplete or
unresponsive statements in connection with this proposal may be sufficient cause for its
rejection.
SELECTION PROCESS:All proposals will be evaluated by a team consisting of representatives
from appropriate County Department(s),and Purchasing.It will be their responsibility to make
the final recommendations. Purchasing will chairor co-chairthe evaluationor evaluation
process.
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Organizations that submit a proposal may be required to make an oral presentation to the
Selection Committee.These presentations provide an opportunity for the individual aqency ororganizationtoclarifyitsproposaltoensurethorough,mutual understanding.
INDEPENDENT CONTRACTOR:In performance of the work,duties,and obligations assumed
by Contractor under any ensuing Agreement,it is mutually understood and agreed that
Contractor,including any and all of Contractor's officers,agents,and employees will at all times
be acting and performing as an independent contractor,and shall act in an independent capacity
and not as an officer,agent,servant,employee,joint venture,partner,or associate of the
County.Furthermore,County shall have no right to control,supervise,or direct the manner or
method by which Contractor shall perform its work and function.However County shall retain
the right to administer this Agreement so as to verify that Contractor is performing its obligations
in accordance with the terms and conditions thereof.Contractor and County shall comply with all
applicable provisions of law and the rules and regulations,if any,of governmental authorities
having jurisdiction overmattersthe subject thereof.
Because of its status as an independent contractor,Contractor shall have absolutely no right to
employment rights and benefits available to County employees.Contractor shall be solely liable
and responsible for providing to,or on behalf of,its employees all legally required employee
benefits.In addition,Contractor shall be solely responsible and save County harmless from all
matters relating to payment of Contractor's employees,including compliance with Social Security
withholding,and all other regulations governing such matters.It is acknowledged that during the'
term of the Agreement,Contractor may be providing services to others unrelated to the COUNTY
or to the Agreement.
HOLD HARMLESS CLAUSE:Contractor agrees to indemnify,save,hold harmless and at
County's request,defend the County,its officers,agents and employees,from any and all costs
and expenses,damages,liabilities,claims and losses occurring or resulting to County in
connection with the performance,or failure to perform,by Contractor,its officers agents or
employees under this Agreement and from any and all costs and expenses,damages liabilities
claims and losses occurring or resulting to any person,firm or corporation who may be injured or
damaged by the performance,or failure to perform,of Contractor,its officers,agents or
employees under this Agreement.
SELF-DEALING TRANSACTION DISCLOSURE:Contractor agrees that when operating as a
corporation (a for-profit or non-profit corporation),or if during the term of the agreement the
Contractor changes its status to operate as a corporation,members of the Contractor's Board of
Directors shall disclose any self-dealing transactions that they are a party to while Contractor is
providing goods or performing services under the agreement with the County.Aself-dealing
transaction shall mean a transaction to which the Contractor is a party and in which one or more
of its directors has a material financial interest.Members of the Board of Directors shall disclose
any self-dealing transactions that they are a party to by completing and signing a Fresno County
Self-Dealing Transaction Disclosure Form and submitting it to the County prior to commencing
with the self-dealing transaction or immediately thereafter.
PRICE RESPONSIBILITY:The selected vendor will be required to assume full responsibility for
all services and activities offered in the proposal,whether or not they are provided directly.
Further,the County of Fresno will consider the selected vendor to be the sole point of contact
with regard to contractual matters,including payment of any and all charges resulting from the
contract.The contractor may not subcontract or transfer the contract,or any right or obligation
arising out ofthe contract,without first having obtained the express written consent ofthe
County.
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ADDRESSES AND TELEPHONE NUMBERS:The vendor will provide the business address and
mailing address,if different,as well as the telephone number of the individual siqnina the
contract.a
A??V?A^CP:Any COntract awarded under th''s RFP must be carried out in full compliancewithTheCivilRightsActof1964,The Americans With Disabilities Act of 1990 their subsequent
amendments,and any and all other laws protecting the rights of individuals and agencies The
County of Fresno has a zero tolerance for discrimination,implied or expressed and wants to
ensure that policy continues under this RFP.The contractor must also guarantee that services
or workmanship,provided will be performed in compliance with all applicable local state or '
federa laws and regulations pertinent to the types of services,or project,of the nature required
under this RFP.In addition,the contractor may be required to provide evidence substantiatinq
that their employees have the necessary skills and training to perform the required services or
work.
INSURANCE:
Without limiting the COUNTY'S right to obtain indemnification from CONTRACTOR or any third
parties,CONTRACTOR,at its sole expense,shall maintain in full force and effect the following
insurance policies ora program of self-insurance,including but not limited to an insurance
pooling arrangement or Joint Powers Agreement (JPA)throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than One Million Dollars
($1,000,000)per occurrence and an annual aggregate of Two Million Dollars ($2 000 000)
This policy shall be issued on a per occurrence basis.COUNTY may require specific
coverages including completed operations,products liability,contractual liability Explosion-
Collapse-Underground,fire legal liability or any other liability insurance deemed necessary
because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two
Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars
($500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars
($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand
Dollars ($500,000.00).Coverage should include owned and non-owned vehicles used in
connection with this Agreement.
C.Professional Liability
If CONTRACTOR employs licensed professional staff,(e.g.,Ph.D.,R.N.,L.C.S.W.MFCC)
in providing services,Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00)per occurrence,Three Million Dollars ($3,000,000 00)annual
aggregate.
This coverage shall be issued on a per claim basis.Contractor agrees that it shall maintain
at its sole expense,in full force and effect for a period of three (3)years following the
termination of this Agreement,one or more policies of professional liability insurance with
limits of coverage as specified herein.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
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Contractor shall obtain endorsements to the Commercial General Liability insurance naming the
County of Fresno,its officers,agents,and employees,individually and collectively,as additional
insured,but only insofar as the operations under this Agreement are concerned.Such coverage
tor additional insured shall apply as primary insurance and any other insurance,or self-insurance
maintained by County,its officers,agents and employees shall be excess only and not
contributing with insurance provided under Contractor's policies herein.This insurance shall not
be cancelled or changed without a minimum of thirty (30)days advance written notice qiven to
County.a
Within thirty (30)days from the date Contractor executes this Agreement,Contractor shall
provide certificates of insurance and endorsement as stated above for all of the foregoing
policies,as required herein,to the County of Fresno,County Administrative Office,2281 Tulare
St.,Rm 304,Fresno,CA 93721,stating that such insurance coverage have been obtained and
are in full force;that the County of Fresno,its officers,agents and employees will not be
responsible for any premiums on the policies;that such Commercial General Liability insurance
names the County of Fresno,its officers,agents and employees,individually and collectively as
additional insured,but only insofar as the operations under this Agreement are concerned-that
such coverage for additional insured shall apply as primary insurance and any other insurance or
self-insurance,maintained by County,its officers,agents and employees,shall be excess only'
and not contributing with insurance provided under Contractor's policies herein;and that this
insurance shall not be cancelled or changed without a minimum of thirty (30)days advance
written noticegivento County.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided
the County may,in addition to other remedies it may have,suspend or terminate this Agreement
upon the occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of California.
Insurance purchased shall be purchased from companies possessing a current AM Best Inc
rating ofAFSC VII or better.' '
AUDIT AND RETENTION:The Contractor shall maintain in good and legible condition all books
documents,papers,data files and other records related to its performance under this contract
Such records shall be complete and available to Fresno County,the State of California,the
federal government or their duly authorized representatives for the purpose of audit,examination
or copying during the term of the contract and for a period of at least three years following the
County's final payment under the contract or until conclusion of any pending matter (e g
litigation or audit),whichever is later.Such records must be retained in the manner described
above untilall pending matters are closed.
DEFAULT:In case of default by the selected bidder,the County may procure materials and
services from another source and may recover the loss occasioned thereby from any unpaid
balance due the selected bidder,or by any other legal means available to the County.
BREACH OF CONTRACT:In the event of breach of contract by either party,the other party shall
be relieved of its obligations under this agreement and may pursue any legal remedies.
CONFIDENTIALITY
All services performed by vendor shall be in strict conformance with all applicable Federal,State
of California and/or local laws and regulations relating to confidentiality,including but not limited
to,California Civil Code,California Welfare and Institutions Code,Health and Safety Code,
California Codeof Regulations,Code of Federal Regulations.
Vendor shall submit to County's monitoring ofsaid compliance.
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Vendor may be a Business associate of County,as that term is defined in the "Privacy Rule"
enacted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA)As a HIPAA
Business Associate,vendor may use or disclose protected health information ("PHI")to perform[unctions,activities or services for or on behalf of County,as specified by the County provided
that such use or disclosure shall not violate HIPAA and its implementing regulations The uses
and disclosures of PHI may not be more expansive than those applicable to County as the
Covered Entity under HIPAA's Privacy Rule,except as authorized for management
administrative or legal responsibilities ofthe Business Associate.
Vendor shall not use or further disclose PHI other than as permitted or required by the County or
as required by law without written notice to the County.y"
Vendor shall ensure that any agent,including any subcontractor,to which vendor provides PHI
received from,or created or received by the vendor on behalf of County,shall comply with the
same restrictions and conditions with respect to such information.
APPEALS
Appeals must be submitted in writing within *seven (7)working days after notification of proposed
recommendations for award.A"Notice of Award"is not an indication of County's acceptance of
an offer made in response to this RFP.Appeals shall be submitted to County of Fresno
Purchasing 4525 E.Hamilton Avenue 2nd Floor,Fresno,California 93702-4599.Appeals should
address only areas regarding RFP contradictions,procurement errors,quotation ratinq
discrepancies,legality of procurement context,conflict of interest,and inappropriate or unfair
competitive procurement grievance regarding the RFP process.
Purchasing will provide a written response to the complainant within 'seven (7)workinq davs
unless the complainant is notified more time is required.
If the protesting bidder is not satisfied with the decision of Purchasing,he/she shall have the riqht
to appeal to the Purchasing Agent/CAO within seven (7)working days after Purchasing's
notification;except,if notified to appeal directly to the Board of Supervisors at the scheduled date
and time.
If lue.uPr0Iesting bidder is not satisfied with Purchasing Agent/CAO's decision,the final appeal iswiththe Board of Supervisors.
*The severi (7)working day period shall commence and be computed by excluding the first day and including the last
day upon the date that the notification is issued by the County.
RIGHTS OF OWNERSHIP
The County shall maintain all rights of ownership and use to all materials designed created or
constructed associated with this service/project/program.
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SPECIFIC BIDDING INSTRUCTIONS AND
REQUIREMENTS
ISSUING AGENT:This RFP has been issued by County of Fresno,Purchasing.Purchasing
shall be the vendor's sole point of contact with regard to the RFP,its content,and all issues
concerning it.
AUTHORIZED CONTACT:All communication regarding this RFP shall be directed toan
authorized representative of County Purchasing.The specific buyer managing this RFP is
identified on the cover page,along with his orher telephone number,andheorshe should be
the primary point of contact for discussions or information pertaining to the RFP.Contact with
any other County representative,including elected officials,for the purpose of discussing this
RFP,it content,or any other issue concerning it,is prohibited unless authorized by Purchasing.
Violation of this clause,by the vendor having unauthorized contact (verbally or in writing)with
such other County representatives,may constitute grounds for rejection by Purchasing of the
vendor's quotation.
The above stated restriction on vendor contact with County representatives shall apply until the
County has awarded a purchase order or contract to a vendor or vendors,except as follows.
First,in the event that a vendor initiates a formal protest against the RFP,such vendor may
contact the appropriate individual,or individuals who are managing that protest as outlined in the
County's established protest procedures.All such contact must be in accordance with the
sequence set forth under the protest procedures.Second,in the event a public hearing is
scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase
order or contract, any vendor may address the Board.
VENDOR CONFERENCE:On February 5,2015 at 10:00 A.M.,a vendor's conference will be
held in which thescopeofthe project and proposal requirements will be explained.The
meeting will be heldatthe office of Countyof Fresno Purchasing,4525 E.Hamilton
(between Cedar and Maple),2nd Floor,Fresno,California.Addendum will be prepared and
distributed to all bidders only if necessary to clarify substantive items raised during the bidders'
conference.
Bidders are to contact Carolyn Flores at County of Fresno Purchasing,(559)600-7112,if they
are planning to attend the conference.
NUMBER OF COPIES:Submitone (1)original,with two (2)Reproducible compact disc
enclosedandsix (6)copies of your proposal no later than the proposal acceptance date and
time as stated on the front of this document to County of Fresno Purchasing.The cover page of
each document isto be appropriately marked "Original"or "Copy".
*Bidder shall submittwo (2)reproducible compact disc (i.e.:PDF file)containing the
complete proposal excluding trade secrets.Compact discshould accompany the original
binder and should be either attached to the inside cover of the binder or inserted in an
attached sleeve orenvelope in the front ofthe binder to insure the disc is not misplaced.
INTERPRETATION OF RFP:Vendors must make careful examination ofthe requirements,
specifications and conditions expressed in the RFP and fully inform themselves as to the quality
andcharacterofservices required.If any person planning to submit a proposal finds
discrepancies in or omissions from the RFP orhas any doubt as tothe true meaning or
interpretation,correction thereof may be requested atthe scheduled Vendor Conference (see
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above).Any change in the RFP will be made only by written addendum,duly issued by the
County.The County will not be responsible for any other explanations or interpretations.
Questions may be submitted subsequent to the Vendor Conference,subject to the followina
conditions:3
a.Such questions are submitted in writing to the County Purchasing not later than February 10
2015 at 1.00 p.m.Questions must be directed to the attention of Carolyn Flores Purchasina '
Analyst III.'a
b.Such questions are submitted with the understanding that County can respond only to
questions it considers material in nature.
c. Questions shall be e-mailed to CountvPurchasina@co.fresno.ca.us.
NOTE:The bidder is encouraged to submit all questions atthe Vendor Conference.Time
limitations can prevent a responseto questions submitted afterthe conference.
SELECTION COMMITTEE:All proposals will be evaluated by a team co-chaired by Purchasing
All proposals will be evaluated by a review committee that may consist of County of Fresno
Purchasing,department staff,community representatives from advisory boards and other
members as appropriate.
The proposals will be evaluated in a multi-stage selection process.Some bids may be
eliminated or set aside after an initial review.If a proposal does not respond adequately to the
RFP or the bidder is deemed unsuitable or incapable of delivering services,the proposal may be
eliminated from consideration.It will be the selection committee's responsibility to make the final
recommendation to the Department Head.
CONTRACT TERM:It is County's intent to contract with the successful bidder for a term one (1)
or two (2)years depending upon services proposed,from July 1,2015 throuqh June30 2016 or
June 30,2017.
PAYMENT:The County of Fresno,if appropriate,may use Procurement Card to place and make
payment for orders under the ensuing contract.
AUDITED FINANCIAL STATEMENTS:Copies ofthe audited Financial Statements for the last
three (3)years for the business,agency or program that will be providing the service(s)
proposed.If audited statements are not available,complied or reviewed statements will be
accepted with copiesofthreeyearsof corresponding federal tax returns.This information is to
be provided after the RFP closes,if requested.Do not provide with your proposal.
CONTRACT NEGOTIATION:The County will prepare and negotiate its own contract with the
selected vendor,giving due consideration to standard contracts and associated legal documents
submitted as a partof bidder's responsetothe RFP.The tentative award ofthe contract is
based on successful negotiation pending formal recommendation of award.Bidder isto include
in response the names and titles of officials authorized to conduct such negotiations.
NOTICES:All notices,payments,invoices,insurance and endorsement certificates,etc.need to
be submitted as follows:referencing contract/purchase order number,department,position,title
and address of administering official.
EPAYMENT OPTION:The County of Fresno provides an Epay Program which involves payment
of invoices by a secure Visa account number assigned tothe supplier after award of contract.
Notification of payments and required invoice information are issued to the supplier's designated
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Accounts Receivable contact by e-mail remittance advice at time of payment To learn moreaboutthebenefitsofanEpayProgram,how it works,and obtain answers to frequently asked
questions,click or copy and paste the following URL into your browser-
www.bankofamerica.com/epavahlesvendors or call Fresno County Accounts Payable,559-600-
fo?pfoLpoVsEar°R PREFERENCE:The Local Vendor Pr^rence does not apply to this Request
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SCOPE OF WORK
Target Service Population
The target population for these services include persons in Fresno County who have been
released from the state prison,county jail,juvenile detention facility,who are under the
supervision of probation or parole,or other person at risk of becoming involved in criminal
activities.
For the purpose of this RFP,the definition of "person at risk of becoming involved in criminal
activities includes siblings,spouses,children,and other significant persons not engaged in
delinquent or criminal activities but involved in the life of an individual recently released from a
state prison,county jail or juvenile detention facility,or under supervision of probation or parole.
Eligible Applicants
Applicants must be nongovernmental entities or a consortium or coalition of nongovernmental
entities that provide community recidivism and crime reduction services to the target population
forat least five years in Fresno County.
An agency is only eligible to receive one grant award,including participating in a consortium
submission.
Eligible Grant Activities
Acommunity recidivism and crime reduction service provider shall provide services that are
designed to enable person to whom the services are provided to refrain from engaging in crime
reconnect with their family members,and contribute to their communities.Community recidivism
and crime reduction services may include all of the following:
A. Self-help groups.
B.Individual or group assistance with basic lifeskills.
C. Mentoring programs.
D.Academic and educational services,including,but not limited to,services to enable the
recipient earn hisor her high school diploma.
E. Job training skills and employment.
F. Truancy prevention programs.
G. Literacy programs.
H.Individual or group assistance with referrals for any of the following:
1.Mental and physical health assessments
2.Counseling services
3. Education and vocational programs
4.Employment opportunities
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5.Alcohol and drug treatment (provider with California Department of Health Care
Services Alcohol and Other Drug Program Certification)
6.Health,wellness,fitness,and nutrition programs and services
7.Personal finance and consumer skills programs and services
8.Other personal growth and development programs to reduce recidivism
9. Housing assistance
Funding Priorities
Priority will be given to proposals that target current gaps in available services and/or hard to
reach populations including,but not limited to:
A.Proposals that strengthen partnerships between criminal justice and nonqovernmental
entities.
B.Proposals serving individuals in the rural communities of Fresno County.
C.Proposals focused on individuals involved or at risk of being involved in gang activities.
D.Proposals focused on evidence-based programming and/or reducing barriers to access
existing services.
E.Proposals that develop new intervention strategies and/or incorporate collaborations with
new partners.
F.Proposals including sustainability plan illustrating how the one-time funding will be
leveraged to benefitongoing service levels and clients.
Eligible Proposal Expenditures
The information outlined below applies the applicant's expenditures and subsequent
reimbursement of grant funds.
A.Salaries and Benefits:The salaries and benefits of the applicant's employees that are
directlyinvolvedinthe proposal's activities.
B.Services and Supplies:Services and supplies necessary for the operation of the
proposal's activities (e.g.lease payment for office space,office supplies,educational
materials)and items or services provided participants as part of the program/services
proposed (e.g.basic necessities such as food,clothing,shelter/housing,transportation
and related expenditures).
C.Other Costs:Applicants proposing other costs shall provide detail justifying the inclusion
of other costs proposed.
D.Indirect Costs:Includes operational overhead and administrative costs.Funds dedicated
to this line item may not exceed 5% of the award.
Note:Grant funds will be remitted on a reimbursement basis after submission of required activity
reports.
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Reportingand Performance Requirements
The grantee will be required to report project activities that include collecting and submitting
client and activity data to the Fresno County Administrative Office and Probation Department
Data elements that must be collected and reported include,but are not limited to:
A.Outreach data,including the number of individuals contacted to enroll in services
proposed.
B.Enrollment number and demographic information including participants name gender
race,domestic living status (married,living with partner and/or children),and employment
status,substance abuse,criminal history including gang activity,recent released from jail
and/or prison,probation or parole supervision or recently discharged from probation or
parole supervision,at risk of becoming involved in criminal activities,and ex-offenders
with children.
C.Participant needs assessment and program/service plans completed.
D.Participant program/service participation (including services provided each participant
duringthe reporting period).
E.Participant referrals to other agencies and/or services (including number of referrals and
types of service referral).
F.Participants leaving the program/services and the reason,including:
1.Voluntary- participant initiated
2.Non-Compliance -grantee initiated (report reason)
3.Arrest,return to custody,criminal filing,violation of supervision,or other criminal
justice system intervention (identify reason)
4.Program/service completion
5.Referral to another program,service or other outcome (report other outcome).
G.Probation/Parole Supervision -participant's compliance reporting pursuant to the
requirements ofFresno County Probation Department.
The grantee will submit activity data elements in a monthly activity report for each month of the
grant period.
Other Requirements and Expectations for Grantees
Grantees will be paid on a monthly basis following the submission of an invoice and monthly
activity report for services performed to the County's satisfaction.This grantee will be
reimbursed on an actual cost reimbursement basis not to exceed the total grant amount.It is the
responsibility ofthe grantee to track and report expenditures and services provided and
expenses that exceed the grant (contractualamount)will not be reimbursed.
Applicants shall be legally authorized to conduct business as a nonprofit in the State of California
and have established administrative and program/service resources in Fresno County.Applicant
agreement that state and/or local monitors or auditors,to ensure compliance with funding
requirements,and may review grantees facilities,relevant financial and performance records.
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Proposal Guidelines
In addition to the Proposal content requirements,applicants shall include in their response the
additional information listed below:
A.Project Narrative (10 page limit;using Arial font,11 point)
Describe the agency experience and ability to provide community recidivism and crime reduction
services.Include proposal description how and what the agency will provide services to persons
who have been released from state prison,a county jail,or a juvenile detention facility,that are
under the supervision of parole or probation department,or any other person at risk of becoming
involved in criminal activities.
Applicants will to include,but are not limited to,the following elements in their Project Narrative:
1.Applicant's experience in working within Fresno County's criminal justice system
and demonstrated ability to collaborate with other criminal justice,education and
human service agencies,and other service providers in the community;
2.Detail ofthe applicant's experience in development and implementation of
successful projects/programs involving criminal offenders in Fresno County.
Include a summary of relevant prior experience in providing services similar to
those proposed.
3.What isthe need for the service within thetarget population?
a.Describe theareatobe served.If the program/service will operate only in
specific areas of the County, be specific as to where.
b.Discuss how thisservice will complement and notcompete with other
programs/services currentlyoperating inthe area served.
4.Describe the target population,specifying eligibility and exclusionary criteria,
including,but not limited toage,gender,offense history,health issues,type of
need that will be addressed,etc.Additionally,identify the total numberof
participants to be served.
5.Describe the program/service model, is it evidence-based and include the short
and long term goals,length ofthe program/service,hours per week,etc.
6. Describethe services to be provided,including how these services will reduce
recidivism and victimization.(Note:For the purpose ofthe RFP Fresno County is
utilizing the Board of State and CommunityCorrections definition of recidivism as
reflected in Attachment B).
7.Program/service goalsand participation outcomesand describe how they will
benefit the participants,their families and community (refer to Reporting and
Performance Requirements).
8.Participant needassessment or other evaluative tools and/or methodology to be
utilized in proposed programs/services (attaching examples is encouraged).
9. How will the program/service model be cost-effective or reduce costs otherwise
incurred by the criminal justice system?
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10.Service referral agencies,including formal and informal collaborative agreements.
11.What are the participants required to accomplish in order to successfully complete
the program/service?
12.Under what condition may a participant be subject to involuntary termination from
the program/service?Additionally,how will the grantee handle non-compliance
with the terms of participation?
13.How will the grantee respond to arrests while enrolled in the program/service?
14.For participants referred by or under the supervision of Probation,how will the
grantee communicate with Probation on case activity,program/service
completion,non-compliance,and termination?
15.How will those that complete the program/service be transitioned to other services
or supports if needed?
16.Program/service description and assurance of how the agency plans to comply
with the reporting and performance requirements identified in Scope of Work.
Applicants may include examples of reporting forms as attachments to their
proposals.
B.Cost Proposal -Budget and Budget Narrative (5 page limit).Please complete
Attachment C,Budget and Budget Narrative.
C.Additional Vendor Company Data
Administrative Operations -Staffing -Responsibility and liability for behavior of any agency staff
lies with the grantee.
1.Provide a statementofthe agencycodeofstaff conduct which reflects the ethical
considerations required of all staff,volunteers and interns.
2.Provide a statement of the agency policy regarding criminal history requirement of
staff,volunteer and interns.
3.Is the agency subject to the responsibilities required by California Penal Code
Article 2.5,Child Abuse and Neglect Reporting Act?If so,provide copies of the
agency policies,procedures and reporting forms.
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PROPOSAL CONTENT REQUIREMENTS
It is important that the vendor submit his/her proposal in accordance with the format and
instructions provided under this section.Doing so will facilitate the evaluation of the
proposal.It will limit the possibility ofa poor rating due tothe omission or mis-
categorization of the requested information.Responding in the requested format will
enhance the evaluation team's item by item comparison of each proposal item The
vendor's proposal may be placed ata disadvantage if submitted in a format other than that
identified below.
Bidders are requested to submit their proposals in a binder (one that allows for easy removal of
pages)with index tabs separating the sections identified.Each page should be numbered.
Each binder is to be clearly marked on the cover with the proposal name,number,closinq
date, "Original" or "Copy",and bidder's name.
Merely offering to meet the specifications is insufficient and will not be accepted Each bidder
shall submit a complete proposal with all information requested.Supportive material may be
attached as appendices.All pages,including the appendices,must be numbered.
Vendors are instructed not to submit confidential,proprietary and related information
within the request for proposal.If you are submitting trade secrets,it must be submitted in
a separate binder clearly marked "TRADE SECRETS",see Trade Secret Acknowledqement
section.
The contentand sequence ofthe proposals will be as follows:
'•RFP PAGE 1 AND ADDENDUM(S)PAGE 1 (IF APPLICABLE^completed and signed by
participating individual or agency.
II-COVER LETTER:Aone-page cover letter and introduction including the company name
and address of the bidder and the name,address and telephone number of the person or
persons tobe used for contact and who will be authorized to make representations for the
bidder.
A.Whether the bidder is an individual,partnership or corporation shall also be stated It
will be signed by the individual,partner,or an officer or agent of the corporation
authorized to bind the corporation,depending upon the legal nature ofthe bidder.A
corporation submitting a proposal may be required before the contract is finally
awarded to furnish a certificate as to its corporate existence,and satisfactory
evidence as tothe officer or officers authorized to execute the contract on behalf of
the corporation.
III.TABLE OF CONTENTS
lv-CONFLICT OF INTEREST STATEMENT-The Contractor may become involved in
situations where conflict of interest could occur due to individual or organizational
activities thatoccur within the County.In this section the bidder should addressthe
potential,if any,for conflict of interest and indicate plans,if applicable,toaddress
potential conflict of interest.This section will be reviewed by County Counsel for
compliance with conflict of interest as part ofthe review process.The Contractor shall
comply with all federal,state and local conflict of interest laws,statutes and regulations.
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Proposal No.952-5330 Page 2g
V.TRADE SECRET:
A. Sign where required.
VL CERTIFICATION -DISCLOSURE -CRIMINAL HISTORY &CIVIL ACTIONS
VII.REFERENCES
VIII.PARTICIPATION
IX-EXCEPTIONS:This portion of the proposal will note any exceptions to the requirements
and conditions taken by the bidder.If exceptions are not noted,the County will assume
that the bidder's proposals meet those requirements.The exceptions shall be noted as
follows:
A.Exceptions to General Conditions.
B.Exceptionsto General Requirements.
C.Exceptions to Specific Terms and Conditions.
D.Exceptions to Scope of Work.
E.Exceptions to Proposal Content Requirements.
F. Exceptionsto any other part ofthis RFP.
x-VENDOR COMPANY DATA:Thissection should include:
A.Anarrative which demonstrates the vendor's basic familiarity or experience with
problems associated with this service/project.
B.Descriptions of any similar or related contracts under which the bidder has provided
services.
C.Descriptions of the qualifications of the individual(s)providing the services.
D.Any material (including letters of support or endorsement)indicative of the bidder's
capability.
E.A brief description of the bidder's current operations,and ability to provide the
services.
F.Copies of the audited Financial Statements for the last three (3)years for the agency
or program that will be providing the service(s)proposed.If auditedstatements are
not available,complied or reviewed statements will be accepted with copies of three
years of corresponding federal tax returns.This information is tobe provided after the
RFP closes,if requested.Do not provide with your proposal.
G.Describe all contracts that have been terminated before completion within the last five
(5)years:
1.Agency contract with
2.Date of original contract
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Proposal No.952-5330 page 2g
3.Reason for termination
4.Contact person and telephone number for agency
H.Describe all lawsuit(s)or legal action(s)that are currently pending;and any lawsuit(s)
or legal action(s)that have been resolved within the last five (5)years:
1.Location filed,name of court and docket number
2. Nature of the lawsuit or legal action
I.Describe any payment problems that you have had with the County within the past
three (3)years:
1.Funding source
2.Date(s)and amount(s)
3.Resolution
4. Impact to financial viability of organization.
XI.SCOPE OF WORK:
A.Bidders aretouse this section to describe theessenceof their proposal.
B.This section should be formatted as follows:
1.A general discussion of your understanding ofthe project,the Scope of Work
proposed and a summaryofthe features ofyourproposal.
2. Adetailed description ofyour proposal as it relates to each item listed under the
"Scopeof Work"sectionofthis RFP.Bidder's response shouldbe stated in the
same order as arethe "Scope of Work"items.Each description should begin with
a restatement ofthe "Scopeof Work"item that it is addressing.Bidders must
explaintheir approach and method of satisfyingeach ofthe listed items.
C.When reports or other documentation are to bea part of the proposal a sample of
each must be submitted.Reports should be referenced inthis section and submitted
in a separate section entitled "REPORTS."
D.A complete description of any alternative solutions or approaches to accomplishing
the desired results.
x"-COST PROPOSAL:Quotations may be prepared in any manner to best demonstrate the
worthiness of your proposal.Include details and rates/fees for all services,materials,
equipment, etc. to be provided or optional under the proposal.
XIII.CHECK LIST
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Proposal No.952-5330 Page 30
AWARD CRITERIA
COST
A.As submitted under the "COST PROPOSAL"section.
CAPABILITY AND QUALIFICATIONS
A.Do the service descriptions address all the areas identified in the RFP?Will the proposed
services satisfy County's needs andto what degree?
B.Does the bidder demonstrate knowledge or awareness of the problems associated with
providing the services proposed and knowledge of laws,regulations,statutes and effective
operating principles required to providethis service?
C.The amount of demonstrated experience in providing the services desired in a California
County.
MANAGEMENT PLAN
A.Is the organizational plan and management structure adequate and appropriate for
overseeing the proposed services?
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Proposal No.952-5330 Page 31
CHECK LIST
This Checklist is provided to assist vendors in the preparation of their RFP response.Included in
this list,are important requirements and is the responsibility of the bidder to submit with the RFP
package in order to make the RFP compliant.Because this checklist is just a guideline the
bidder must read and comply with the RFP in its entirety.
Checkoffeach of the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
The Request for Proposal (RFP)has been signed and completed.
Addenda,if any,have been completed,signed and included in the bid package.
One (1)original plus six (6)copies ofthe RFP have been provided.
The completed Trade Secret Form as provided with this RFP (Confidential/Trade
Secret Information,if provided must be in a separate binder).
The completed Criminal History Disclosure Form as provided with this RFP.
The completed Participation Form as provided with this RFP.
The completed Reference List as provided with this RFP.
Indicate all of bidder exceptions to the County's requirements,conditions and
specifications as stated within this RFP.
Lastly,on the LOWER LEFT HAND CORNER ofthe sealed envelope,box,etc.
transmitting your bid include the following information:
County ofFresnoRFP No.
Closing Date:February 25,2015
Closing Time:2:00 P.M.
952-5330
Commodityor Service:Community Recidivism Reduction Grant
Return Checklist with your RFP response.
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Proposal No.952-5330 page 32
ATTACHMENT A
G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc
LINDA M.PENNER
Chair
KATHLEEN T.HOWARD
Executive Director
STATE OF CALIFORNIA
Board of State and Community Corrections
600 BERCUT DRIVE ♦SACRAMENTO CA95811 • 916.445.5073 ♦BSCC.CA.GOV
ATTACHMENT A
EDMUND G.BROWN,JR.
Govornor
Attachment I
California Penal Code Section 1233.10(a)
Upon agreement to accept funding from the Recidivism Reduction Fund,created in Section
1233.9,a county board of supervisors,in collaboration with the county's Community Corrections
Partnership,shalldevelop,administer,andcollectandsubmitdatato the Boardof State and
Community Corrections regarding a competitive grant program intended to fund community
recidivism and crime reduction services,including,but not limited to,delinquency prevention,
homelessness prevention,and reentry services.The funding shall be allocated to counties by the
State Controller's Office from Item 5227-101-3259 of Section 2.00 of the Budget Act of 2014-15
according to the following schedule:
Alameda $250,000
Alpine $10,000
Amador $10,000
Butte $50,000
Calaveras $10,000
Colusa $10,000
Contra Costa $250,000
Del Norte $10,000
El Dorado $50,000
Fresno $250,000
Glenn $10,000
Humboldt $50,000
Imperial $50,000
Inyo $10,000
Kern $250,000
Kings $50,000
Lake $25,000
Lassen $10,000
Los Angeles $1,600,000
Madera $50,000
Marin $50,000
Mariposa $10,000
Mendocino $25,000
Merced $50,000
Modoc $10,000
Attachment I
Page 2
Mono $10,000
Monterey $100,000
Napa $50,000
Nevada $25,000
Orange $500,000
Placer $50,000
Plumas $10,000
Riverside $500,000
Sacramento $250,000
San Benito $25,000
San Bernardino $500,000
San Diego $500,000
San Francisco $250,000
San Joaquin $250,000
San Luis Obispo $ 50,000
San Mateo $250,000
Santa Barbara $100,000
Santa Clara $500,000
Santa Cruz $50,000
Shasta $50,000
Sierra $10,000
Siskiyou $10,000
Solano $100,000
Sonoma $100,000
Stanislaus $100,000
Sutter $25,000
Tehama $25,000
Trinity $10,000
Tulare $100,000
Tuolumne $25,000
Ventura $250,000
Yolo $50,000
Yuba $25,000
(b)For purposes of this section,"community recidivism and crime reduction service provider"
means a nongovernmental entityora consortium or coalition of nongovernmental entities,that
provides community recidivism and crime reduction services,as described in paragraph (2)of
subdivision (c),to persons who have been released from the state prison,a county jail,a juvenile
detention facility,who are under the supervision ofa parole or probation department,or any
other person at risk of becoming involvedincriminal activities.
(c)(1)A community recidivism and crime reduction service provider shall have a
demonstrated history of providing services,as described in paragraph (2),to the target
population during the five years immediately prior to the application for a grant awarded
pursuant to this section.
(2)A community recidivism and crime reduction service provider shall provide services that
are designed to enable persons to whom the services are provided to refrain from engaging in
Attachment I
Page 3
crime,reconnect with their family members,and contribute to their communities.Community
recidivism and crime reduction services may include all of the following:
(A) Self-help groups.
(B) Individual or group assistance with basic life skills.
(C)Mentoring programs.
(D)Academic and educational services,including,butnot limited to,services to enable the
recipientto earn hisor her highschool diploma.
(E)Job training skills and employment.
(F)Truancyprevention programs.
(G) Literacy programs.
(H)Any other service that advances community recidivism and crime reduction efforts,as
identified by the county board of supervisors and the Community Corrections Partnership.
(I)Individual or group assistance with referrals for any of the following:
(i) Mental and physical health assessments.
(ii)Counseling services.
(iii)Educationand vocational programs.
(iv) Employment opportunities.
(v)Alcohol and drug treatment.
(vi)Health,wellness,fitness,and nutrition programs and services.
(vii)Personal finance and consumer skills programs and services.
(viii)Other personal growth and development programs to reduce recidivism.
(ix) Housing assistance.
(d)Pursuant to this section and upon agreement to accept funding from the Recidivism
Reduction Fund,the board of supervisors,in collaboration with the county's Community
Corrections Partnership,shall grant funds allocated to the county,as described in subdivision (a),
to community recidivism andcrime reduction service providers based on the needs oftheir
community.
(e)(1)The amount awarded toeach community recidivism andcrime reduction service
provider by a county shall be based on the population of the county,as projected by the
Department of Finance,and shall not exceed the following:
(A)One hundred thousand dollars ($100,000)ina county with a population of over 4,000,000
people.
(B)Fifty thousand dollars ($50,000)in a county with a population of 700,000 or more people
but less than 4,000,000 people.
(C)Twenty five thousand dollars ($25,000)ina county with a population of 400,000 or more
people but less than 700,000 people.
(D)Ten thousand dollars ($10,000)in a county with a population of less than 400,000 people.
(2)Thetotalamountof grants awarded toa single community recidivism and crime reduction
serviceprovider by all counties pursuantto this sectionshall not exceed one hundred thousand
dollars ($100,000).
(f)The board of supervisors,in collaboration with the county's Community Corrections
Partnership,shall establish minimum requirements,funding criteria,and procedures for the
counties to award grants consistent with the criteria established in this section.
(g)A community recidivism and crime reduction service provider that receives a grant under
this section shall report tothe county board of supervisors orthe Community Corrections
Partnership onthe number of individuals served and the types of services provided,consistent
Attachment I
Page 4
with paragraph (2)of subdivision (c).The board of supervisors or the Community Corrections
Partnership shall report to the Board of State and Community Corrections any information
received under this subdivision from grant recipients.
(h)Ofthe total amount granted to a county,up to 5 percent may be withheld by the board of
supervisors or the Community Corrections Partnership for the payment of administrative costs.
(i)Any funds allocated to a county under this section shall be available for expenditure for a
period of four years andany unexpended fundsshallrevertto the state General Fundattheend
of the four-year period.Any funds not encumbered with a community recidivism and crime
reduction service provider one year after allocation of grant funds to counties shall immediately
revert to the state General Fund.
Proposal No.952-5330 Page 33
ATTACHMENT B
G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc
FOR IMMEDIATE RELEASE
November 13,2014 ATTACHMENT B CONTACT:Tracie Cone,916.322.1054
Tracle.Cone@bscc.ca.gov
BSCC Committee Releases Recidivism Definition
SACRAMENTO,Nov.13,2014 -The Board of State and Community Corrections has made final its definition of
"recidivism,"a first step toward promoting consistency statewide in local data collection.
The approval comes after 11 months of work by a committee of public safety officials and subject-matter experts
to craft the definition mandated by AB 1050.The statute calls for the definition to be used to help counties
evaluate and implement evidence-based practices and programs in local corrections systems.
The definition reads as follows:
Adult Recidivism Definition
Recidivism is defined as conviction of a new felony or misdemeanor committed within three years of release
from custody or committed within three years of placement on supervision for a previous criminal
conviction.1
Supplemental Measures
This definition does not preclude other measures of offender outcomes.Such measures may include new
arrest,return to custody,criminal filing,violation of supervision,and level of offense (felony or
misdemeanor).
Recidivism Rates
While the definition adopts a three-year standard measurement period,rates may also be measured over
other time intervalssuch as one,two,or five years.
1 "Committed"refers to the date of offense,not the date of conviction.
The committee continues to work on other definitions as required by the legislation.AB 1050 amended Section
6027 of the Penal Code to require the Board to:"Develop definitions of key terms,including,but not limited to,
'recidivism,''average daily population,''treatment program completion rates,'and any other terms deemed relevant
in order to facilitate consistency in local data collection,evaluation,and implementation of evidence-based
practices,promising evidence-based practices,and evidence-based programs."
It is hoped that counties and law enforcement agencies will use the standard definitions for these key terms once
allare developed and approved by the BSCC.
Since Public Safety Realignment launched in 2011 California has been investing hundreds of millions of dollars at
the local level so that low-level,non-violent offenders and parole violators would serve their terms in county jails,
closer to support systems and the rehabilitative programming that officials ofthe 58 counties determine work best
for their communities.A central goalof Realignment is reducing recidivism.
The BSCC is mandated by AB 109 to collect and maintain data about state and community correction policies,
practices and needs.Having standard definitions will promote consistent statewide reporting.
In the coming weeks the BSCC will publish the definition on its website and alert counties that a definition has
been adopted.The agency also will offer technical assistance to counties seeking to use the definition in local
data-collection efforts.
11 If 11
BOARD OF STATE AND COMMUNITY CORRECTIONS
600BERCUTDRIVE ♦SACRAMENTO CA 95811 ♦916.445.5073 ♦BSCC.CA.GOV
Proposal No.952-5330 Page 34
ATTACHMENT C
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952-5330 ATTACHMENT C
BUDGET and BUDGET NARRATIVE
Proposal Budget Line Item Totals
Please fill out the following summary table for the proposal's planned budget.In-kind match of
grant funds requested is optional.Applicants must provide sufficient detail/breakdown to
explain how the requested funds outlined in the table below will be expended in each applicable
line item. Amounts must be whole dollars.
LINE ITEM GRANT
FUNDS
IN-KIND
MATCH
(OPTIONAL)
TOTAL
1.Salaries - staff providinq direct services
2. Benefits- staff providinq direct services
3.Services and Supplies
4.Other Costs
5. Indirect Costs - not to exceed 5% of total
TOTAL
.
Proposal Budget Narrative (5 page limit:using Arial font,11 point)
Describe how grant funds and in-kind match funds (optional)would be used to implement the
project.If applicable,provide the source of the in-kind match funds.Provide sufficient detail to
explain how all expenditures were estimated and calculated and how they are relevant to the
completion of the proposed project.As cited in the "Eligible Proposal Expenditures"section of
the RFP,below are eligible expenditures:
1.Salaries (The salaries of the applicant's employees that are directly involved in the
proposal's activities.)
2.Benefits (The benefits of the applicant's employees that are directly involved in the
proposal's activities.)
3.Services and Supplies (Services and supplies necessary for the operation of the
proposal's activities [e.g.lease payment for office space,office supplies,educational
materials]and items or services provided participants as part of the program/services
proposed [e.g.basic necessities such as food,clothing,shelter/housing,transportation and
related expenditures]).
4.Other Costs (Applicants proposing other costs shall provide detail justifying the inclusion of
other costs proposed.)
5.Indirect Costs (Includes operational overhead and administrative costs Funds dedicated
to this line item may not exceed 5%ofthe award.)
COUNTY OF FRESNO
REQUEST FOR PROPOSAL
NUMBER:952-5330
COMMUNITY RECIDIVISM REDUCTION GRANT
Issue Date:January 26,2015
Closing Date:February 25,2015
Proposalwillbe considered LATEwhen the officialPurchasing time clock reads 2:00 P.M.
Questions regardingthis RFP should bedirectedto:Carolyn Flores,
phone (559)600-7110,e-mail countypurchasinq(a)co.fresno.ca.us.or fax (559)600-7126.
Check County of Fresno Purchasing's Open Solicitations
website at https.7/www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx
for RFP documents and changes.
Please submit all Proposals to:
County of Fresno -Purchasing
4525 E. Hamilton Avenue,2nd Floor
Fresno,CA 93702-4599
BIDDER TO COMPLETE
UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED PROPOSAL
SCHEDULE AT THE PRICES AND TERMS STATED,SUBJECT TO THE "COUNTY OF FRESNO PURCHASING STANDARD
INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S)"ATTACHED
COMPANY
ADDRESS
CITY
( )( )
FACSIMILE NUMBER
STATE ZIP CODE
TELEPHONE NUMBER E-MAIL ADDRESS
SIGNED BY
PRINT NAME TITLE
PD-040(01/15)
EXHBIT A
COUNTY OF FRESNO
ADDENDUM NUMBER:ONE (1)
RFP NUMBER:952-5330
COMMUNITY RECIDIVISM REDUCTION GRANT
February 6,2015
purchasing use G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM
}}H REDUCTION GRANT\952-5330 ADD 1.D0C
IMPORTANT:SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER,CLOSING DATE AND BUYER'S NAME
MARKED CLEARLY ON THE OUTSIDE TO:
COUNTY OF FRESNO,Purchasing
4525 EAST HAMILTON AVENUE,2*Floor
FRESNO, CA 93702-4599
Closing date of proposal will be at 2:00 p.m.,on February 25,2015.
PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M.
All proposal information will be availableforreviewaftercontractaward.
Clarification of specifications is to be directed to:Carolyn Flores,phone (559)600-7110,(
e-mail CountyPurchasinq(5)co.fresno.ca.us.FAX (559)600-7126.
NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE
REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER:952-5330 AND INCLUDE THEM IN YOUR
RESPONSE.PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.
> See attached questions submitted atthe vendor conference that was heldon February 5,2015 anda list
of attendees.
ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1)TO RFP 952-5330
COMPANY NAME:
(PRINT)
SIGNATURE:
NAME &TITLE:
(PRINT)
G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1.DOC (4/11)
ADDENDUM NO.One (1)Page 2
REQUEST FOR PROPOSAL NUMBER:952-5330
February 6,2015
Q1. Is it okay to expand existing services versus creating a new service?
A1.In the Overview onpage 3 ofthe RFP it states, the grant "award mustbe used to create a
new services,suchas those listed above,orto expand an existing effort."
Q2.Can consumers/clients letters or statements of support be used for proposal
Reference (RFP page 10)?
A2.The County hasno objection to bidders including letters orstatements of support by
consumers/clients and/or other reference individuals or agencies;but the County is
requiring references from agencies/organizations familiar with bidder's services as response
to the References listing on page 10.
Q3.Who is going to develop the reporting documents described on page 24of the RFP?
A3.The County will provide a standardized service reporting form consistent with the reporting
requirements listedonpage 24 that grantees will submit tothe County.
Q4.Does a proposal have to include providing all the services described in the RFP?
A4.Page 22 ofthe RFP and Attachment A (funding legislation)both state,"Community
recidivism and crime reduction services may include all of the following ..."and examples
are provided as listed in the funding legislation.The County seeks proposals from qualified
providers proposing services consistent with the examples provided that are designed to
enablea personto whom theservices are afforded to refrain from engaging in crime,
reconnect with their family members,and contribute to their communities.
Q5. How many awards will be given and will all grants be $50,000?
A5.The fiscal parameters placed on this RFPs grants are primarily legislative,the maximum
amount is $50,000, and there is nootherpredetermined amount bythe County.As stated
onpage 3 of the RFP,the County's total allocation is $250,000 with the legislation
permitting 5%($12,500)administrative fee forCountygrant administration costs; the total
grant funds available are $237,500.
The County is seeking qualified localprovidersto identify the service needs forthe
population identified in the RFP and propose services to best meet those needs.
As there are neitherdeterminedgrantamounts nornumberof grants to be awarded for the
RFP,the County may tentatively award grant amounts less than an amount in a proposal
submitted.
The Fresno CountyBoardof Supervisors will approve allgrantawards.
G:\PUBLIC\RFP\FY 2014-15\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330ADD1.D0C
BID NO.:952-5330 DATE:February 5,2015
Community Recidivism Reduction Grant
DESCRIPTION OF BID
JOB SITE INSPECTION
:J(]VENDOR CONFERENCE
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EXHIBIT B
COUNTY OF FRESNO
REQUEST FOR PROPOSAL
NUMBER:952-5330
COMMUNITY RECIDIVISM REDUCTION GRANT
Issue Date:January 26,2015
Closing Date:February 25,2015
Proposal will be considered LATE when the official Purchasing time clock reads 2:00 P.M.
Questions regarding this RFP should be directed to:Carolyn Flores,
phone (559)600-7110,e-mail countypurchasinq@co.fresno.ca.us.or fax (559)600-7126.
Check County of Fresno Purchasing's Open Solicitations
website at https://www2.co.fresno.ca.us/0440/Bids/BidsHome.aspx
for RFP documents and changes.
Please submit all Proposals to:
County of Fresno -Purchasing
4525 E. Hamilton Avenue,2nd Floor
Fresno,CA 93702-4599
BIDDER TO COMPLETE
UNDERSIGNED AGREES TO FURNISH THE COMMODITYOR SERVICE STIPULATED INTHE ATTACHED PROPOSAL
SCHEDULEATTHE PRICES ANDTERMS STATED.SUBJECT TO THE 'COUNTY OF FRESNO PURCHASING STANDARD
INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS (RFP'S)"ATTACHED.
Youth Centers of America
COMPANY
580 Tulare Street
ADDRESS
Parlier,CA 93648
CITY
(5^346-3837
TE^EPHONE Nl/KfipR
"}
3IGXED3V
igar PefeygJ25cecutive Director
PRINT NAME
(5j§254-5115
FACSIMILE NUMBER
TITLE
STATE ZIP CODE
epelayo@mail.yca.org
E-MAIL ADDRESS
PD-WO ;0IJ1!
COUNTY OF FRESNO
ADDENDUM NUMBER:ONE (1)
RFP NUMBER:952-5330
COMMUNITY RECIDIVISM REDUCTION GRANT
Februarys,2015
PUROttSHGUSE G:\PUBUClRFPfY2014-IS952-5330CCMMUNrTYRECIDMSM
"•»REDUCTION GRANT352-5330 ADD 1.D0C
IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER,CLOSING DATE AND BUYER'S NAME
MARKED CLEARLY ON THE OUTSIDE TO:
COUNTY OF FRESNO,Purchasing
4525 EAST HAMILTONAVENUE.2">Floor
FRESNO,CA 93702-4599
Closing date of proposal will be at 2:00 p.m.,on February 25,2015.
PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 PM.
Al proposal information wisbe available forreview aftercontract want
Clarification of specifications istobe directed to:Carolyn Flores,phone (559)500-7110,
e-mail CountvPurchasinq@co.fresno,ca.us,FAX(559)600-7126.
NOTE THE FOLLOWING AND ATTACHED ADDITIONS,DELETIONS AND/OR CHANGES TO THE
REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER:952-5330 AND INCLUDE THEM IN YOUR
RESPONSE.PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.
>See attached questions submitted at the vendor conference that was held on February 5,20/15 and a list
of attendees.
ACKNPWjEPgMENT PF APP5NPVM NUMBER 9N5 (1)TQ RFP 9S2-5?3Q
COMPANY NAME:Youth Centers of America
(PRINT]
SIGNATURE:
NAME &TITLE:—'F.flqar^Pfffayn,RxgniUvp nirprfnr
(PRINT)
GltfnjBUCWITVrf 2014-!5\952-5330 COMMUNITY RECIDIVISM REDUCTION GRANT\952-5330 ADD 1 DOC (4/11)
J^??Ei»nmiwAMS»!Sfi
Youth Centers of America
Family Resource &Wellness Education Center
580 Tulare Street *Parlier *CA *93648
559-546-3837 *Fax:559-«46-9627
February 23,2015
Carolyn Flores
Fresno County Purchasing Department
4525n E Hamilton,2""Floor
Fresno,CA 93727
Dear Ms.Flores:
Youth Centers of America (YCA) in collaboration with California Educational Development Foundation and Time
in Destiny Christian Center is pleased to respond to the County of Fresno Request for Proposal (RFP)#952-
5330:Community Recividism Reduction.While YCA will be the lead organization responsible for overall project
management all three organizations are invaluable and indispensable collaborators to this project Each
organization brings the unique expertise needed to meet the service requirements of this RFP.
YCA has a rich history of working with low income underserved participants of the Fresno County.Founded to
provide services to underserved rural communities,YCA has familiarityand experience in a full continuum of
services including outreach and engagement prevention,intervention,counseling and advocacy sen/ices to a
culturally diverse population throughout Fresno County. To meet the needs of the adjudicated population, we have
partnered with agencies with extensive knowledge of the unique characteristics of this group.
CEDF,through its relationships with Bringing Broken Neighborhoods Back to Life and the First Church of Promise
is deeply connected with the groups identified for service in the rfp.They have carried out several successful
community building efforts that engaged multicultural stakeholder participation in the development of programs and
services.
Time in Destiny,headquartered in Sanger,provides a myriad of community services to those with criminal
backgrounds.Through their community outreach,the Senior Pastor has worked diligentlywith local and elected
officials to reduce crime and recividism in rural areas.His work is highly regarded,especially in Sanger.
As a team, we are greatly aware of the need for comprehensive outreach services to those with criminal histories.
One key request from every participant has been for employment We are confident that the employment training
and placement program we're proposing is needed by this group.Our collaborative team possesses the capability
to not only carry out a successful evaluation and debriefing process,but also has the experience,insight
sensitivity,and access to adjudicated populations necessary to establishing a comprehensive plan and strategies
for ongoing and future meaningful community program planning.
Sincerely,
fgar Pela
Executive Director
I.TABLE OF CONTENTS
RFP PAGE 1 AND ADDENDUM PAGE 1
COVER LETTER:
III.TABLE OF CONTENTS
IV.CONFLICT OF INTEREST STATEMENT:
V.TRADE SECRET
VL CERTIFICATIONS
VII.REFERENCES:
VIII.PARTICIPATION
IX.EXCEPTIONS:
X.VENDOR COMPANY DATA
A.Narrative
B.Descriptions of any similar or related contracts
C.Descriptions of the qualifications of the individual(s)
D.Letters of Support
E.Current Operations
F.Financial Statements
G.Terminated contracts
H.Lawsuits,legal activities
L Payment Problems
7
9
12
13
14
15
15
16
17
18
19
20
20
20
XI. SCOPE OF WORK:T2T
1.Project Narrative 21
2. Detailof Experience in development/implementation of successful programs 22
3.Need for service with target population 22
(i)Area to be served 22
(ii)Complement not compete 23
4.Describe Target Population 23
5.Describe program/service model 24
6.Describe services 25
7.Program goals/outcomes 25
8.Participant needs assessment 25
9.Cost effectiveness 26
10.Service Referrals 26
11.Participant requirements for successful completion 26
12.Conditions of involuntary termination 26
13.Response to arrests of enrollees 26
14.Communication with probation 26
15.Transitions to other services 27
16.Reporting/performance requirements 27
XII.COST PROPOSAL:
Budget Summary
Budget Detail
XIII.Checklist
XIV.Attachments
28
30
31
IV.CONFLICT OF INTEREST STATEMENT
The Contractor may become involved in situations where conflict of interest could occur due to
individual or organizational activities that occur within the County.In this section the biddershould
address the potential,if any,for conflict ofinterestand indicate plans,if applicable,toaddress potential
conflict of interest.Thissection will be reviewed by County Counsel forcompliance with conflict of
interest as partofthe review process.The Contractor shall comply will allfederal,state and local
conflict of interest laws,statutes and regulations.
Definition
The term "conflict of interest"refersto situations in which financial orother personal considerations may
compromise,orhave the appearance of compromising,an individual's professional judgment.
Disclosure Requirement
Youth Centersof America requires all potential Board Membersand Employees to disclose all
relations that they,their immediate family,or associates have with entitiesthat are in the sphere
of activity that the organization is involved in.Relevant relationshipsthat should be disclosed
include ownership of beneficial interests invendors, government agencies,advisoryand
consulting positions,and participation in any transaction with the organization forpersonal profit
of the individual or business that the individual is associated with.The organization reserves the
right to prohibit membership on the Boardof Directors or Trustees or to an employee where
such membershipor employment may conflict with the best interest or practices of Youth
Centers of America.
Board of Directors or Trustees
Any member of the Board,committee member or staff person who is an officer of Youth Centers
of America shall identify his or her affiliation with such agency or agencies;further,with any
board action specifically directed to that agency,he/she shall not participate inany decisions
affectingthat agency, and the decision must be made and/or ratifiedby the full board.
Statement
Youth Centers ofAmerica has reviewed the conflict of interest policy contained inthis RFP and
is not aware ofany private or personal interest, which may result in any conflictor interest or
potential conflict regarding this contract. Inthe event that any conflictmay arise that would
interfere with professional responsibilities and/or objective professional judgment, Youth
Centers of America will immediately notify the County. Youth Centers ofAmerica shall abide by
the County's decision regarding all possible conflicts of interest.Youth Centers of America
adheres to and is in compliance with all federal,state,and local conflict of interest laws,statutes
and regulations.
Proposal No.952-5330 Page 5
TRADE SECRET ACKNOWLEDGEMENT
All proposals received by the County shall be considered "Public Record"as defined by Section
6252 of the California Government Code.This definition reads as follows:
"...Public records"includes any writing containing information relating to the conduct of the
public's business prepared,owned,used or retained byany state or local agency regardless of
physical form or characteristics "Public records"in the custody of, or maintained by, the
Governor's office means any writing prepared on or after January 6,1975."
Each proposal submitted is Public record and is therefore subject to inspection by the public per
Section 6253 of the California Government Code. This section states that "every person has a
right to inspect any public record".
The County will not exclude any proposal or portion of a proposal from treatment as a public
record except in the instance that itis submitted as a trade secret as defined by the California
Government Code.Information submitted as proprietary, confidential or under any other such
terms that might suggest restricted public access will not be excluded from treatment as public
record.
"Trade secrets"as defined by Section 6254.7 of the California Government Cede are deemed not
to be public record.This section defines trade secrets as:
"...Trade secrets,"as used in this section,may include,but are not limited to, any
formula, plan,pattern,process,tool,mechanism,compound,procedure,production data
or compilation of information that is not patented,which is known only to certain
individuals within a commercial concern who are using it to fabricate,produce,or
compound an article of trade or a sen/ice having commercial value and which gives its
user an opportunity to obtain a business advantage over competitors who do not know or
use it"
Information identified by bidder as "trade secret"will be reviewed by County of Fresno's legal
counsel to determine conformance or non-conformance to this definition.Such material should
be submitted in a separate binder marked Trade Secret".Examples of material not considered
to be trade secrets are pricing,cover letter,promotional materials,etc.
INFORMATION THAT IS PROPERLY IDENTIFIED AS TRADE SECRET AND CONFORMS TO
THE ABOVE DEFINITION WILL NOT BECOME PUBLIC RECORD.COUNTY WILL
SAFEGUARD THIS INFORMATION IN AN APPROPRIATE MANNER.
Information identified by bidder as trade secret and determined not to be in conformance with the
California Government Code definition shall.be excluded from the proposal.Such information will
be returned to the bidder at bidder's expense upon written request
Trade secrets must be submitted in a separata binder that is plainly marked Trade Secrets."
The County shall not in any way be liable or responsible for the disclosure of any proposals or
portions thereof,if they are not (1)submitted in a separate binder that is plainly marked Trade
Secret"on the outside;and (2) if disclosure is required or allowed under the provision of law or
by order of Court
Vendors are advised that the County does not wish to receive trade secrets and that vendors are
not to supply trade secrets unless they are absolutely necessary.
Proposal No.952-5330 Page 6
TRADE SECRET ACKNOWLEDGEMENT
I have read and understand the above "Trade Secret Acknowledgement"
I understand that the County of Fresno has no responsibility for protecting information submitted
as a trade secret ifit is not delivered in a separate binder plainly marked Trade Secret"I also
understand that all information my company submits,except for that information submitted in a
separate binder plainly marked Trade Secret,"are public records subject to inspection by the
public.This is true no matter whether my company identified the information as proprietary,
confidential or under any other such terms that might suggest restricted public access.
Enter company name on appropriate line:
Has submitted information identified as Trade
(Company Name)Secrets in a separate marked binder."
Youth Centers Of AmeriCS Has not submitted information identified as Trade
(Company Name)Secrets.Information submitted as proprietary
confidential or under any other such terms that
might suggest restricted public access willnot be
excluded from treatment as public record.
ACKNOWLEDGED BY;
646-3837£fi(J //Signature
Edgarrelayo,Executive Director
Telepnana
2/23/15
Print Name and Title
580 Tulare Street
Data
Address
Parlier,CA 93648
City State 2p
"Bidders brief statement that clearly sets out the reasons for confidentiality in conforming with
the California Government Code definition.
Youth Canters of America abides by all rules and regulations detailing confidentiality of records,documents,
and other materials pertaining to clients,participants and personnel.
VII.CERTIFICATIONS
Proposal No.952-5330 Page 7
DISCLOSURE -CRIMINAL HISTORY &
CIVIL ACTIONS
In their proposal,the bidder is required to disclose if any of the following conditions apply to
them,their owners,officers,corporate managers and partners (hereinafter collectively referred to
as 'Bidder"):
«Within the three-year period preceding the proposal,they have been convicted of,or had
a civil judgment rendered againstthemfor
o fraud ora criminal offensein connection with obtaining,attempting to obtain,or
performing a public (federal,state,or local)transaction or contract under a public
transaction;
o violation of a federal or state antitrust statute;
c embezzlement,theft,forgery,briber/,falsification,or destruction of records;or
o false statements or receipt of stolen property
.Within a three-year period preceding their proposal,they have had a public transaction
(federal,state,or local)terminated for causeor default.
Disclosure of the above information will not automatically eliminate a Bidder from consideration.
The information will be considered as part ofthe determination of whether to award the contract
and any additional information or explanation that a Bidder elects to submit with the disclosed
information will be considered.If it is later determined that the Bidder failed to disclose required
information,any contract awarded to such Bidder may be immediately voided and terminated for
material failure to comply with the termsand conditions ofthe award.
Any 3idder who is awarded a contract must sign an appropriate Certification Regarding
Debarment,Suspension,and Other Responsibility Matters.Additionally,the Bidder awarded the
contract must immediately advise the County in writing if,during the term ofthe agreement (1)
Bidder becomes suspended,debarred,excluded or ineligible for participation in federal or state
funded programs or from receiving federal funds as listed in the excluded parties list system
(http-//www.eols.c,ov);or (2)any of the above listed conditions become applicable to Bidder.The
Bidder will indemnify,defend and hold the County harmless for any loss or damage resulting from
a conviction,debarment exclusion,ineligibility or other matter listed in the signed Certification
Regarding Debarment Suspension,and Other Responsibility Matters.
Proposal No. 952-5330 Page 8
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER
RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS
INSTRUCTIONS FOR CERTIFICATION
1.Bysigning and submitting this proposal, the prospective primaryparticipant is providing
the certification set out below.
2. The inability ofa person to providethe certificationrequired below will not necessarily
result in denial of participation in this covered transaction.The prospective participant
shall submit an explanation of why it cannot provide the certification set out below.The
certification or explanation will be considered in connection with the department or
agency's determination whether to enter into this transaction.However,failure of the
prospective primary participant to fumish a certification or an explanation shall disqualify
such person from participation in this transaction.
3.The certification in this clause is a material representation of fact upon which reliance
was placed when the department or agency determined to enter into this transaction.Ifit
is later determined that the prospective primary participant knowingly rendered an
erroneous certification,in addition to other remedies available to the Federal
Government,the department or agency may terminate this transaction for cause or
default
4.The prospective primary participant shall provide immediate written notice to the
department or agency to which this proposal is submitted if at any time the prospective
primary participant leams that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
5. The terms covered transaction,debarred,suspended,ineligible,participant, person,
primary covered transaction,principal,proposal,and voluntarily excluded,as used in this
clause,have the meanings set out in the Definitions and Coverage sections of the rules
implementing Executive Order 12549.You may contact the department or agency to
which this proposal is being submitted for assistance in obtaining a copy of those
regulations.
6. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this clause.
The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
10
Proposal No.952-5330 Page 9
CERTIFICATION
(1)The prospective primary participant certifies to the best of its knowledge and belief, that it, its
owners,officers,corporate managers and partners:
(a) Are not presently debarred,suspended,proposed for debarment,declared ineligible, or
voluntarily excluded by any Federal department or agency;
(b)Have not within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining,attempting to obtain,or performing a public (Federal.State or
local)transaction or contract under a public transaction;violation of Federal or State
antitrust statutes or commission of embezzlement theft,forgery, bribery,falsification or
destruction of records,making false statements,or receiving stolen property;
(c) Have not within a three-year period preceding this application/proposal had one or more
public transactions (Federal,State or local)terminated for cause or default
(2)Where the prospective primary participant is unable to certifyto any of the statements in this
certification,such prospective participant shall attach an explanation to this proposal.
Signature:^7 j^Date:2/23/2015
(Secigar p^elayo,Executive Director Youth Centers of America
(Printed Name &Title)(Name of Agency or Company)
11
Proposal No.952-5330 Page 10
Vendor must complete and return wtth Request for Proposai
Firm:Youth Centers of America
REFERENCE LIST
Provide a listofat least five (5)customers for whom you have recently provided similar services.
Be sure to include all requested information.
Reference Name:City of Sanger Contact:Brian Haddix,City Manager
Address:1700 7th Street "
City:Sanger ^^State:CA Zip:93657
Phone No.:(559 )876-6300 Date:2-23-15
Service Provided:municipal services,including management ofpublic safety and Communities ofCaring committee oversight
Reference Name:Department of Probation Contact:Cliff Downing,Division Director
Address:3333 E American Avenue, Ste B
City:Fresno ^__State:Ca Zip:93725
Phone No.:(559 )600-4760 Date:2-23-15
Service Provided:oversightof juvenile probation services
Reference Name:Time in Destiny Christian Center Contact:Paul Zavala,Sr.Pastor
Address:1354 Academy
City:Sanger State:CA Zip:93657
Phone No.:(559 )281-5501 Date:2-23-15
Service Provided:pastoral services to adjudicated community:outreach services,community service placement oversight,
AA/NA counseling and related services
Reference Name:California Educational Development Fdn.Contact:George Kayajanian,Sr. Pastor
Address:4747 Grove Industrial
City:Fresno State:CA Zip:93657
Phone No.:(559 )704-9151 Date:2-23-15
Service Provided:construction trades training for underserved populations,including those with criminal histories,
employment placement and placement followup services
Reference Name:City of Parlier Contact:Alma Beltran,Mayor
Address:1100 E Parlier Ave
City:Parlier ^State:CA Zip:93648
Phone No.:(559 )646-3545 Date:2-23-15
Service Provided:municipal services,supportive sen/ices to Youth Centers of America andits afterschool programs,
Failure to provide a list of at least five (5)customers may be cause forrejection
of this RFP.
G:\Public\RFP\FY 2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grant.doc
\r-
VIII.PARTICIPATION
Proposal No. 952-5330 Page 11
PARTICIPATION
The Countyof Fresno is a member of the Central Valley Purchasing Group. This group consists
of Fresno,Kem,Kings,and TulareCounties and allgovernmental, tax supported agencies within
these counties.
Whenever possible,these and other tax supported agencies co-op (piggyback)on contracts put
in place by one of the other agencies.
Any agency choosing to avail itself of this opportunity,will make purchases in their own name,
make payment directly to the contractor,be liable to the contractor and vice versa,per the terms
of the original contract,all the while holding the County of Fresno harmless.If awarded this
contract,please indicate whether you would extend the same terms and conditions to all tax
supported agencies within this group as you are proposing to extend to Fresno County.
•Yes, we will extend contract terms and conditions to all qualified agencies within the
Central ValleyPurchasing Group and other tax supported agencies.
No, we willnot extend contract terms to any agency other than the County of Fresno.
x^cutiveCOffector
(Authoraed Signature)
Ex*'
Title
* Note:This form/information is not rated or ranked in evaluating proposal.
13
JX EXCEPTIONS
A./Exceptions to General Conditions
YCA is requesting no exceptions to the general conditions
B.I Exceptions to the General Requirements
YCA requests no exceptions to the general requirements
C.I Exceptions to Specific Terms and Conditions
YCA makes no request for exceptions to specific terms and conditions.
D./Exceptions to the Scope of Work
YCA makes no request forexceptions to the Scope ofWork
E.I Exceptions to Proposal Content Requirements
YCA makes no request for exception to proposalcontent requirements.
E.I Exception to any other part of this RFP.
YCA makes no request forexception to any part of the rfp.
14
X.VENDOR COMPANY DATA
This section should include.
A. A narrative which demonstrate the vendor's basic familiarity or experience
with problems associated with the service/project.
Youth Centers ofAmerica andjts community partners engaged in recividism reduction workare
extremelyriTvell prepared toexecute/the 'neighborhood college program',an aU^sJ<j^uth
recividism reduction program in key rural communities,particularly Sanger,Del Rey and Parlier.
Youth Centers of America and its recividism reduction collaborative partners includes:Latino
Mayors &Elected Officials Coalition (Fresno County), Time in Destiny Christian Center,
Community of Caring Task Force (Sanger),and California Educational Development Foundation
(CEDF) have the necessary support and commitment to carry out the proposed program in
Fresno County's rural communities.
Mission
Youth Centers of America (YCA) is a community-based organization with over 8 years!
experience working on communjtyjevejoprnent,programs.As a grass roots nonprofit YCA's
mission is to provide a forum to empower families in the development and coordination of youth
and adult community based programming in rural/urban Fresno County communities.Through
prevention,education,technology and alternative programs,YCA makes all necessary efforts to
utilize and bring together all resources in the community and surrounding areas to efficiently
address the problems facing our youth and adults.
Youth Centers of America,in collaboration with a number of partners in the Fresno
County area,has provided community residents with services in prevention services,leadership
development,community education,economic development and business assistance,and
community enhancement and improvement projects.Over the past few of years,YCA has
provided effective prevention services to Fresno County residents and has built collaborative
partnerships while doing so.YCA is continuously seeking new projects that can help leadership
skills in youth and mobilize community members in the search to comprehensive approaches in
creating and building safe and healthy communities.The goal of Youth Centers of America is to
enhance the personal development of disadvantaged youth and adults by providing tools and
opportunities forthem to succeed.^1
P>\^'
V,15SI'
Youth Centers of America has undertaken prevention efforts through our existing work in
Neighborhood College toaddress the unique issues that accompany being in the criminal
justice system,in rural communities.Youth Centers of America employs a culturally and
ethnically diversestaffthat are knowledgeable in the geographical proposedareas ofFresno
County,most of which grew up and currently live in their assigned perspective community.
B.Descriptions of any similar or related contracts under which the bidder has
provided services.
Youth Centers ofAmericaand its recividism reduction partners have similaror related
contracts in place that utilize effective recividism reduction strategies in Fresno County.Youth
Centersof America continues to build upon existing community collaborative partnership within
the neighborhoodcollege program (presently funded by Metro United Urban Ministries ofSan
Diego through funding from the Departmentof Labor).The aim ofthis project is to recruit and
retain adjudicated youth through a set ofstructured services,culminating in employment.
In terms ofservices related to recividism reduction,YCA (in Parlier,Huron,Coalinga,
Mendota,Five Points, and Reedley)currently operates gang and violence preventionservices
via our "Community Educational&Recreational Youth Centers" and throughour Faces of
Prevention Collaborative Partners have added substance abuse prevention services via the
Faces ofPrevention Youth Councils at each community site.All "Community Educational&
Recreational Youth Centers"provide an array of resources and alternative structure
programming that fits with the vision and mission of Youth Centers of America and its
Community Recividism Reduction Collaborative Partners.YCA's prevention programs have
been successfully addressing an arrayof community issues throughout Fresno County.Through
grant funding from the Governors"Office,YCA and its collaborative partners have implemented
gang prevention and violence prevention programming in Rural Fresno County Communities.
Through existing "Faces of Prevention"youthcouncils throughout Fresno County,youthages
12-24are engage in prevention services and through collaborative community partnerships,
organize effective strategic prevention campaigns. Participants in Faces of Prevention youth
councils are trained in leadership skills and substance abuse refusal best practices to
implement environmental prevention approaches to alcohol,tobacco, and drug use as well as
gang,violence and other issues affecting their peers.Parallel to our substance abuse and
community outreach is the key program we have implemented to challenge youth crime and to
reduce recividism among the population of adjudicated youth.
16
Youth Centers of America has the following systems which are in placeand readyto support
recividism reduction services in our rural communities:
•Two year program of Neighborhood College,to reduce recividism in adjudicated youth;
In this program,we have enrolled46 participants,secured employmentfor 15,provided
work experience training to 25, with a recividism rate of 8.6%.
•Three (3)year established partnership with Faces of Prevention Collaborative Partners
providing numerous prevention services in Fresno County including but not limited to
gang prevention,substance abuse prevention programming and Violence Prevention.
•Existing Youth Leadership Development programming in rural Fresno County with 5
regional Faces of Prevention Youth Councils (within 12-15 youth members per council)
that are self-supporting and very successful in carrying out environmental prevention
strategies,information dissemination,education,and community service projects with
community partner support in Mendota,Firebaugh,Kerman,Huron,Coalinga,Five
Points, Parlier,Sanger,Selma,and Reedley.
• Structured AlternativeYouth Services that exclude alcohol,tobacco and other drug use
are in place in Mendota,Huron,Coalinga,Parlier,and Five Points that are self-
supporting and very successful,and which can immediately extend to target population
and then sustain services.
•Substance abuse prevention program which is self-supporting in each partner
community that is successful and integrated with Faces of Prevention Youth Councils.
• 12 existing "Community Educational &Recreational Youth Centers"owned and/or
operated by Youth Centers of America and/or Faces of Prevention Collaborative
Partners in: Mendota,Coalinga,Huron, Parlier, Five Points,Selma,Reedley,and
Sanger.
• Education systems experience helping adult/youth/children in adult education,
alternative education,community mobilizing,prevention programming,and job
training/workforce readiness.
• Administrative and fiscal resources which will increase the program's chances of
success and sustainability.
- Start-up expertise:Youth Centers of America has an excellent track record of starting up
new services.
C.Descriptions of the qualifications of individual(s)providing the services.
17
Youth Centers of Americarwill meet^nd exceed all Fresno County staffing requirements
and ensures that all staff working under community recividism reduction will comply with
minimum employment standards.Youth Centers of America and its Collaborative Partners have
current staffin place who have many years'experience in recividism reduction and
employment/training programs.
Oversight of program goals and objectives will fall on the expertiseof Youth Centers of
America's Executive Director (.10FTE),Edgar Pelayo (see attached resume).Edgarhas a
broadbase of knowledge and expertise in youth development programs and best practices for
serving at risk populations.Further,he has a broad background in parent education,principles
of youth development,program and personnel management,community outreach.Edgarhas
cultivated the confidence ofmany community based organizations,especially in rural areas, and
was recently elected to the Board of Education in Parlier.
Other qualified personnel are:
o Malia Raqueno- Finance Director who will provide fiscal oversight for the program.
o Senior Pastor Paul Zavala -Time in Destiny Christian Center in Sanger. The unique
characteristic ofthis facility is that 100%ofits congregation are youthand adults who
are (orhave been)involved inthe criminal justice system.
o PastorGeorge Kayajanian -CEDF,a keypartner in the Neighborhood College program,
whose training program offers trade skills in construction training,with guaranteed
employment at the end of the training period.
o Dale Takeuchi,Program Director,with a broad background in employment and training
programs.
o Boykin Construction's principals - Fred and Kahri -with extensive experience in direct
training ofadjudicated youthand adults. Fred has designed and implementsthe
electrical installation curriculum that is utilized in the training program we are proposing
in this project.
Resumes and/or biographies are attached for each.
D.Any material (including letters of support or endorsement)indicative of the
bidder's capability.
Letters ofSupport from Youth Centers of America community partners in Fresno County are
included with this proposal;These letters demonstrate the level of support that Youth Centers of
America and its collaborative partners have in Fresno County, and to the ability of Youth
18
Centers ofAmericato establish partnerships and operate effectivecommunity-based prevention
programs that work well in communities across Fresno County.Attached to this proposal are
letters of support and commitments from:
TIME IN DESTINY
CEDF
ACE
CITY OF PARLIER
E.A brief description of the bidder's current operations,and ability to provide the
services.
Youth Centers ofAmerica has substantial collaborative experience providing prevention
and recividism reduction services to the adjudicated population.Youth Centers of America and
its key community partners have many combined years'experience in community mobilizing
and community based programming that will enable Youth Centers ofAmerica to successfully
develop,implement and manage recividism reduction initiatives throughout Fresno County.
As a collaborative partner,Youth Centers of America has worked with various racial and
ethnic backgrounds,including Caucasian,Hispanic,African-American,American Indian and
Asian youth,amongst others.Currently Youth Centers of America and its recividism reduction
programs offer services for youth in the communities of Sanger,Del Rey and Parlier.Many of
the youth who have benefited from Youth Centers of America's services come from high
crime/high poverty populations.Youth Centers of America understands that community
recividism reduction brings a unique aspect,legal,reporting,billing,accounting,and human
resource requirements as well as the need to understand the needs of each unique population
these programs serve.Our two key collaborative partners - Time in Destiny Christian Centers
and California Educational Development Foundation have
€>.Copies of the audited Financial Statements for the last three (3)years for the agency or
program that will be providing the service(s)proposed.If audited statements are not
available,complied or reviewed statements will be accepted with copies of three years of
corresponding federal tax returns.This information is to be provided after the RFP closes,
if requested.Do not provide with your proposal.
a.Financial documents will be provided when requested by the County.
G.Describe all contracts that have been terminated before completion within the last five (5)
years:
19
YCA has no terminated contracts in its background.
H.Describe all lawsuit(s)or legal action(s)that are currently pending;and any lawsuit(s)or
legal action(s) that have been resolved within the last five (5) years:
YCA has no history of lawsuits or legal actions.
I.Describe any payment problems that you have had withthe County within the past three
(3)years:
YCA has no history of payment problems.
C. Additional Vendor Company Data
Administrative Operations -Staffing -Responsibility and liability for behavior ofany agency
staff lies with the grantee.
1.Provide a statement of the agency code of staff conduct which reflects the ethical
considerations required of all staff,volunteers and interns.
YCA adheres to a code of conduct that is reflective of serving our publicwithintegrityand
forth Tightness.We expect all of our staff,volunteers and interns to function within standards of
confidentialityand respect.All our staff are culturally competent,serving our clientele with
linguistic and culturally appropriate stratgegies.
2.Provide a statement of the agency policy regarding criminal history requirement of
staff,volunteer and interns.
YCA has a policy of conducting background checks on all employees,volunteers and interns.
No one may begin providing public services without this process.The agency reimburses for
the cost of background checks and maintains a file of results on everyone providing services to
our public.
3. Is the agency subject to the responsibilities required by California Penal Code
Article2.5, Child Abuse and Neglect Reporting Act? Ifso, provide copies of the
agency policies,procedures and reporting forms.
The Academy of Excellence,our child care program is required to report suspected child abuse
and neglect. Our policies and procedures are cited below, a copy of the reporting form is in the
attachments section.Our mandated reporters are required by Penal Code Section 11166 to
make an initial child abuse report via telephone with a follow-up via written or electronic means
within 36 hours.We followall procedures recommended by the State of California and the
County of Fresno.
20
XI.SCOPE OF WORK
Proposal Guidelines
In addition tothe Proposal content requirements,applicants shall include in their responsethe
additional information listed below:
A.Project Narrative
Describethe agency experience and ability to provide community recidivism and crime
reduction services.Include proposal description howand whatthe agency will provide services
to persons whohave been released from state prison,a county jail,or a juveniledetention
facility,that are underthe supervision of parole or probation department,oranyother person at
risk of becoming involved in criminal activities.
Youth Centers of America (YCA)andthe collaborative partners of this project (Time in Destiny
Christian Center (TDCC),California Educational Development Foundation (CEDF)and Bringing
Broken Neighborhoods Back to Life (BBN)have extensiveexperience in serving those involved
with (orat risk ofsuch involvement)the criminal justicesystem.YCA,founded 20 years ago for
the express purpose of offering services to youth and their families who needed wholesome
outlets in the community of Parlier.We have since expanded our network of family and
community services throughoutthe County,particularly in partnership with Westside Youth and
Faces of Prevention.Our programs and services are aimed to intervening early in a child's life
to_offer effective diversion from gangs and crime.One ofour moresuccessful programs is
Parent University,which aimsto giveparents the skills and tools needed to guide their children
through school,as well as through community environments.Parent University isabout helping
families make better choices and to work well within the structure of educational institutions.
TDCC's pastoral team and entire congregation are comprised of those with criminalhistories,
including active probation/parole.The work ofthis organization,extending back 20 years is
focused exclusively upon assisting the adjudicated communityto make better choices, to
overcome issues that keep them involved with the 'system'(ex:drugand alcohol counseling,
mentoring,housingand employmentadvocacy). CEDFevolved from the highly successful
police/clergy partnership Bringing Broken Neighborhoods Back to Life.This local initiative has
been in existence for 16 years,with a focus upon bringing resources and services to
communities characterized bythe dualconcerns of high crime/high poverty.Through consistent
community outreach, the BBN network has established the rapportand trust ofthe adjudicated
population.
Applicants will to include,but are not limited to,the following elements in their Project ^Narrative:
1.Applicant's experience in working within Fresno County's criminal justice system r
and demonstrated ability to collaborate with other criminaljustice,education and human service
agencies,and other service providers in the community;
YCA and itschosen collaborative partners forthis application have deep histories in working
within the criminal justice system and other governmental agencies and service providers.In
order to provide a solid menu of services to the unique population we aim to serve.For
example, the Parent Universityprogram is highlyaligned with and supported by local school
districts.The curriculum ofthe University is offered over a 13 week period, every semester,in4
school districts throughout Fresno County.This requires the endorsement of each
superintendent and principal.Over the course of offering this program,YCA has graduated 300
parents from this program.Additionally, YCA has provided afterschool services to Parlier and
itssurroundingcommunities, serving 60; we also operate a highly acclaimed and recognized
academic day care program,which services 75 families annually.
21
2.Detail of the applicant's experience in development and implementation of successful
projects/programs involving criminal offenders in Fresno County.Include a summary of relevant
prior experience in providing services similar tothose proposed.
In 2012,YCA was awarded a two year project entitled Neighborhood College,which had a
specific aim of serving adjudicated youth —meaning that our program of services would be
aimed to reducing recividism among the youth (aged 14-24 with juvenile criminal histories).
One of the most successful components of that program has been our work experience training
and employment placement formany ofthe youthwe enrolled.
In ensuring the successofthe Neighborhood College program,we have partnered with TDCC in
Sanger,the Probation Department and Sanger Unified School district to recruit,enroll,train,
place and monitor youth.Of the 46 youth enrolled in 2014,our recividism rate is 8.6%(only 4
youth have returned to custody).We are confident that the key component of this program that
speaks to this low level of recividism is our work readiness/employment placement component.
TDCC devotes all of its pastoral resources to assisting those with criminal backgrounds.It's
congregation is comprised of adults and youth who have been 'in the system'and many are still
attached through probation or parole requirements.The Center provides weekly AA/NA
sessions for its congregants - these are both co-ed groups,with separate sessions for men and
for women as well -along with other personal pastoral counseling sessions,outreach tothe
community to advocate for resources for their members,including housing,food,and personal
care needs.Ourseniorpastor spends significant time working with elected officials and law
enforcement (including probation)to discern effective strategies for reducing crime and violence
in our neighborhoods.This dedication is reflected in the very low recividism rate ofour
congregants (out of 200 regular attendees,the return to jail rateisless than 1%(3 people were
returned to custody in 2014).
CEDF has been providing employment training and placement services to youth from high
crime/high poverty neighborhoods for years.In 2014,CEDF trained and placed into
employment 58 youth with criminal backgrounds.As ofthe writing of this rfp response,all of
these youth are still employed.The starting wage for eachofthe youth employed is $15 per
hour.
3. What is the need forthe service within the target population?
a.Describe the area to be served.If the program/service will operate only in
specific areas of the County, be specific as to where.
Both our direct experience in working with theex offender population anda significant body of
research indicates thatthe primary need expressed by this group isthe need for employment.
Before intake interviews are completed,our staff is being asked for assistance in finding work.
The benefits of employment are myriad,the most relevant,perhaps, forourgroupisthe factthat
employment enablesthe ex offender to satisfy financial obligations without resorting to crime,to
meet the immediate needs of their families and to become stable members of the community'.
The before andafter effects thatweobserve when ensuring a job for our participants is stark.
While weexpected some recividism,we have been pleased that the rate has been so low,not
only for YCA's participants,but for those of CEDF as well.
22
The service area we would liketo concentrate on for this program is the rural areas comprised
ofSanger,Del Rey and Parlier,including the spheres of influence inthe surrounding rural
neighborhoods.
b.Discuss how this service will complement and not compete with other programs/services
currently operating in the area served.
There are no programs in the area that concentrate upon employment/training and placement
for ex-offenders in rural communities.Of those programs which do serve the ex offenders,all
are located within the urban area of Fresno/Clovis. For offenders to receive services,they must
travel to Fresno.Indeed,the largest employer pool in the region is within that urban metroplex.
However, that said,there are jobs outside of the urban hub.Those are the ones we are aiming
for with this proposed training plan.
4. Describe the target population, specifying eligibility and exclusionary criteria, including, but
not limited to age,gender,offense history,health issues,type of need that will be addressed,
etc. Additionally, identify the total number of participants to be served.
Whilewe are not specifically seeking to exclude any ex-offender,in terms of the employment
training and placement services we're proposing is the age range between the ages of 18-30,
with criminal histories that do not include acts of extreme violence (rape,murder),however,we
would evaluate each candidate on a case by case history.
Since the type of employment we are aiming for is within the construction trades,health will be
an issue-applicants will have to be able to lift equipment,handle heights,and have the agility
to move around a construction site, it will be vital that the applicants in this program possess
those qualities.Consequently,both men and women would be eligible to participate in this
training and be placed on work sites.We are working with a training entity (Boykin
Construction)which is actively training candidates for work as industrial lighting installers.Thus,
the candidates must be able to work in teams or small work crews,take direction,and contribute
to the work.The determination of a participant's suitability for installation work will be made
during the classroom/lab portion of the training.A participant must demonstrate proficiency in
this 36 hour phase of the program.
With the funds available,we believe we can train up to 20 participants,place at least 80%of
them on work crews,ensure that they are earning market level wages,and monitor their
progress through the project year.
5.Describe the program/service model,is it evidence-based and include the short and long term
goals,length of the program/service,hours per week,etc.
In our experience in serving ex offenders,the key factor that contributes to leaving their criminal
lifestyle is employment which pays a 'living'wage.Our experience is borne out by a body of
research which indicates that gainful employment makes a significant impact upon recividism.
Consequently,we are investing our program design in work experience training and
employment,with regular monitoring of the participants to track their progress and 'stick to it
iveness'for the job we place them on.
The short term goal is to recruit the bulk of the participants for employment training in the first
quarter of the project.
23
Long term goals would be to placeeach trainee in employment bythe end ofthe first quarter,
then provide follow up /tracking through the remaining 3 quarters ofthe program.
While detailed below,the training consists of3 phases -classroom,job shadowing and
placement.The classroom is36 hoursof commitment (including hands on laboratory work),job
shadowing ofan experienced installation crew (which could be 8-40 hoursdepending uponthe
individual)and then placement with a crew. Once a participantis placed in employment, the
expectation is that s/he will work a 32-40 hour week,depending upon the number of installations
scheduled. Presently there is a waiting listof companies which have requested this installation
service and Boykin and CEDFare activelytraining candidates for crews to complete these
requests,(list attached)
6. Describe the services to be provided, including how these services will reduce
recidivism and victimization.(Note: For the purpose ofthe RFP Fresno County is
utilizing the Board of State and Community Corrections definition of recidivism as
reflected in Attachment B).
Our employment training program is a 3-phase process.
In Phase 1, participants are provided classroom training inwhichthey learn the basics of the
construction industry,on site safety procedures and equipment and handlingthe tools to
complete an electrical installation. Apart from the technical learning, safety instruction and
electricaldevices, this phase encompasses other employability skills- timeliness, appropriate
dress and comportment, understanding work flow and what one should be doing on a job site,
basic communication skills and interpretingthe expectations of employers or site supervisors.
In Phase 2, participants are placed on a crew tojob shadow the work.Participants may be ina
'shadowing'context for 1 to 5 days,depending upon how quicklythey absorb the tasks and
understand the workflow on an actual job site.Participants with the ability to rapidly process
tasks will be assigned to crews as full time paid employees;participants who are more
deliberate intheir approach may be in a shadowing context from up to one work week.Atthe
end of that shadowing process,participants enter Phase 3.
Phase 3is full employment. Participants are placed on installation crews with full pay, generally
starting at $15 per hour. Once on a crew,participants understand that the Counselor/Case
Manager or Chaplin will call them and the site supervisor regularly to conduct check ins and to
help resolve any issues that have come up. We anticipate that the initial check ins would occur
on a weeklybasis; ifproblems are minimal,then the check ins would decrease to monthly.
24
7.Program/service goals and participation outcomes
benefit the participants, their families and community
Performance Requirements)
and describe how they will
(refer to Reporting and
Program/Method:Timeframe Location:Partner
Service ;Organizations
Goals
Employment 1)Recruit 20 ex 7/1-7/30/15 Training Boykin Construction
Training &offender participants facilities in CEDF
Placement:through community Sanger and Time in Destiny
outreach,Probation Fresno - fully Bringing Broken
Department and equipped Neighborhoods Back to
local Police classrooms Life
Departments and and
community based laboratories
organizations
serving the
adjudicated
population 8/1-9/30/15
2)Offer a 3 Phase
employment training Supportive of our
and placement Program:
program -including
classroom/lab,job City of Sanger
shadowing and full City of Parlier
employment to ex-Youth Centers of
offenders who America
complete training 10/1/15-
6/30/16
Association for
Community
3)Employment Enhancement
placement with
regular check
ins/updates/follow
up assistance
8.Participant need assessment or other evaluative tools and/or methodology to be
utilized in proposed programs/services (attaching examples is encouraged).
Participants will be given an employment aptitude assessment,a math assessment as well as
complete an intake into the program.The primary determinant of the participant's inclusion in
the program will be his/her demonstrated interest in the construction trades,particularly
electrical installation.
9. How will the program/service model be cost-effective or reduce costs otherwise
incurred by the criminal justice system?
The cost to conduct the employment training,placement and follow up service is $2,200 per
participant. This includes all phases of our proposed training program,as well as follow-up and
continued relationships with the participants after on the job placement,including any services
25
needed after placement (substance abuse counseling,mentoring,connection to supportive
services available in the community).The savings to the criminal justice system will be those
costs associated with the adjudication and incarceration process.
10.Service referral agencies,including formal and informal collaborative agreements.
Our collaborative partners for this program are:CEDF,Bringing Broken Neighborhoods back to
Life, Time in Destiny Christian Center,along with the Department of Probation.
11.What are the participants required to accomplish in order to successfully complete
the program/service?
Participants are required to complete the employment training program - all 3 Phases.That is,
the 36 hour classroom instruction and hands on laboratory component,an 8-40 hour job
shadowing component,which will lead to employment placement.Once placed in a job,
participants are required to cooperate with the Case Manager/Counselor regarding the regular
check in process.
12.Under what condition may a participant be subject to involuntary termination from
the program/service?Additionally,how will the grantee handle non-compliance
with the terms of participation?
The conditions of involuntary termination all center around unwillingness to complete the
classroom component.Participants who are consistently late to class,dressed inappropriately
and/or exhibiting uncooperative behavior will be dropped from the training program.The
classroom phase is where the staff makes an assessment of the participants suitability for the
work for which the training is aimed.Consequently,lack of participation is grounds for
termination.This is a fast paced training program.Our intent is to train participants in a short
term instructional program,assign them to a job shadowing component,then place them in a
long term,stable job.Participants who 'mess'up in the first week of classroom work will be
referred elsewhere and their slot filled with another willing candidate.Non-compliance
behaviors will be handled in cooperation with the participant's assigned probation officer. Ifa
resolution cannot be quickly achieved,again,that participant will be referred to another program
or agency and their slot filled with another willing candidate.
The aim of this program is to quickly train and place participants into jobs.We have a list of
construction companies who are willing (indeed waiting) to hire our trainees.We know that
there are a significant number of ex offenders who are eager and willing to work.Those that are
not ready for employment will be encouraged to seek the services of those who work to ensure
readiness (such as drug/alcohol treatment organizations,domestic violence programs,mental
health services and so on).Our staff will work with the assigned probation officers to ensure
referrals to the appropriate community services.
13.How will the grantee respond to arrests while enrolled in the program/service?
Arrests generally mean that the participant is unable to participate in or complete any phase of
the program.Hence,arrested participants will be dropped from the program.
14.For participants referred by or under the supervision of Probation,how will the
grantee communicate with Probation on case activity,program/service
26
completion,non-compliance,and termination?
Our collaborative partners enjoy a highly interactive relationships with the Probation
Department.We enroll participants with the full knowledge of Probation officers - without
probation 'buying into' the program for any one of their cases,we would not enroll them.We
appreciate the efforts that Probation Officers invest in their clients and seek to make their job
easier by engaging participants in effective recividism reduction activities.We are confident that
employment is one of those activities. So far, the P.O.s that we work with have agreed.In
general,when a participant is non compliant with a program component,we engage the
participant and the P.O. in a discussion of a corrective action plan. If participants embrace the
elements of such a plan, we retain them in our program.Ifnot, we consult with the P.O.about
referring these particular clients to other services.
15.How will those that complete the program/service be transitioned to other services
or supports if needed?
Inworking withex offenders,we have observed is the difficulty participants face in going from a
highly unstructured lifestyle to the highly structured setting of classrooms,laboratories and
employment.Such lifestyle changes usually require multiple services to fully manage.Our
collaborative partners prove in-house substance abuse counseling,anger management courses
and general pastoral counseling.For clients who need mental health counseling,domestic
violence interventions or other services,we work with community based organizations to ensure
clients are connected to these services.
Since our focus is upon employment training and job placement,the additional services that
participants may need in order to remain employed are discussed during the intake process.It
is there that participants are made aware of other services that are available to help then and
that referrals to these services are made.The Counselor/Case Manager also follows up on the
cparticipant's connection with these services during the regular check ins once the client is
placed on a job.
16.Program/service description and assurance of how the agency plans to comply
with the reporting and performance requirements identified in Scope of Work.
Applicants may include examples of reporting forms as attachments to their
proposals.
YCA is funded by a number of local,state and federal sources,all of which require specific
types of reporting and performances.We are familiar with reporting expectations and fully
expect to provide information to the County regarding the performance in this project.The data
collection and reporting instrument developed by County staff will be the instrument we adapt.
27
XII.Cost Proposal - Budget and Budget Narrative (5 page limit).Please compk
Attachment C,Budget and Budget Narrative.
Proposal Budget Line Item Totals
Please fill outthe following summary table for the proposal's planned budget.In-kind match of
grant funds requested is optional.Applicants must provide sufficient detail/breakdown to
explain howthe requested funds outlined inthe table below will be expended ineach applicable
line item.Amounts must be whole dollars.
LINE ITEM
GRANT
FUNDS
IN-KJND
MATCH
(OPTIONAL)
TOTAL
1.Salaries - staff providingdirect services
31,284 12,000 43,284
2. Benefits- staff providingdirect services
4,693 1,440 6,133
3.Services and Supplies 945 0 945
4.Other Costs 10,692 0 10,692
5.Indirect Costs -not to exceed 5%of total 2,352 0 2,352
TOTAL 49,966 13,440 63,406
28
Monthly
Salary
Budget Detail
STAFF
%Allocated to
Project
«of
Months Calculations
Grant
Funds
In-Kind
Match
TOTAL
Project Manager $3,300 10%12 3,300 X 10%X 12 !$3,960 $$3,960
CDEF | $
6,066 85%3 6,600 X 85%X 3 -
i $15,468 s $15,468
Project Counselor is 2,600 38%12 2,600 X 38%X 12 $11,856 $$11,856
Outreach Worker !$3,000 20%3 3,000 X 20%X 3 1 $$1,800 $1,800
Job Developer i $3,000 30%6 3,000 X 30%X 6 $S 5,400 i $ 5,400
Fiscal Clerk s 2,000 20%12 2,000 X 20%X 12 $-$4,800 $4,800
Salary Total:$31,284 $12,000 $43,284
Fringe Benefits i
/Workers Como
Calculations
Grant
Funds
In-Kind
Match
TOTAL
Fringe Benefits 12%31,284 X 12%$3,754 $$3,754
In-kind Fringe Benefits 12%12,000 X 12%$$1,440 $1,440
Workers Compensation 3%31,284 X 3%$ 939 $$939
In-Kind Workers
Compensation 3%i
12,000 X 3%*-$360 $360
Fringe / W-C Total:$4,693 $1,800 $6,493
Services &Supplies i Monthly Cost %Allocated to'
Project j
*of
Months Calculations
Grant
Funds
In-Kind
Match
TOTAL
Training Supplies |$315 100%3 315 X 100%X 3
$945 0 $ 945
Services &Supplies Total:$945 0 $945
Other
:
>Monthly Cost
%Allocated to
Project •
#of
Months Calculations
Grant
Funds
In-Kind
Match
TOTAL
Rent (Staff Office)|$1,500 20%12 1,500 X 20%X 12 $3,600 $$3,600
Rent (Training Facilities)\$1,500 60%!
i
3 1,500 X 60%X 3
$2,700 $$2,700
Utilities :$480 45%I
i
12 480 X 45%X 12 $2,592 $$2,592
Liability Insurance <>300 50% !12 300 X 50%X 12 $1,800 s S 1,800
Program Costs Total:$10,692 $10,692
Indirect Calculations
Grant
Funds
In-Kind
Match
TOTAL
Indirect Costs 47,614 X 4.94%$2,352 S S 2,352
Project Total:$49,966 $13,800 $63,766
ll
J[CV
Proposal No.952-5330 Page 31
CHECK LIST
This Checklist is provided to assist vendors in the preparation of their RFP response.Included in
this list,are important requirements and is the responsibility of the bidder to submit with the RFP
package in order to make the RFP compliant.Because this checklist is just a guideline,the
bidder must read and comply with the RFP in its entirety.
Check off each of the following:
1.X The Request forProposal (RFP) has been signed and completed.
Addenda,ifany,have been completed,signed and included in the bid package.
One (1) original plus six (6)copies of the RFP have been provided.
The completed Trade Secret Form as provided with this RFP (Confidential/Trade
Secret Information,if provided must be in a separate binder).
The completed Criminal History Disclosure Form as provided with this RFP.
The completed Participation Form as provided with this RFP.
The completed Reference List as provided with this RFP.
Indicate all of bidder exceptions to the County's requirements,conditions and
specifications as stated within this RFP.
Lastly,on the LOWER LEFT HAND CORNER of the sealed envelope,box,etc.
transmitting your bid include the following information:
2._X
3. X
4. X
5.X
6.X
7. X
8.X
9.X
r
County of Fresno RFP No.
Closing Date:February 25,2015
Closing Time:2:00 P.M.
952-5330
Commodity or Service:Community Recidivism Reduction Grant
Return Checklist with your RFP response.
\FY2014-15\952-5330 Community Recidivism Reduction Grant\952-5330 Community Recidivism Reduction Grantdoc
f
XIV ATTACHMENTS
Letters of Commitment
Letters of Support
List of Confirmed Employers
Report Form
31
nni^ie:ij^j p&ssrrn-vr^
982 Rosewood Ave
Sanger,Ca 93657
February 19,2015
Edgar Pelayo.Executive Director
Youth Canters of America
530 Tulare Street
Parlier,CA 93648
Ra:Latter of Commitment to Community Recividism Reduction Proposal Response
Dear Edgar:
Wa are delightad to continue our partnership with YCA'3 Parlier Neighborhood College entering its second
year,aimed to transforming the lives of at risk youth in rural communities.We look forward to continuing
and attending this partnership through this Latter of Commitment to your response to 952-5330 Communit/
Recividism Reduction.
TDCC looks forward to expanding our collaboration with YCA by providing our construction training program
to the anrollees in your recividism reduction program.Our instructional staff are experienced in providing
training to at risk youth.
TDCC will bring its resources for reducing community recividism to your participants.-Specifically, as we
discussed in our collaborative meetings,we will bring our community outreach and connections to the
adjudicated population —1C0%of our congregation has a criminal background of one type of another
(misdemeanor or felony).Our relationships within rural communities,especially Sanger,has earned us high
regard from local and elected officials. We look forward to expanding the services we can offer to this
unique group of citizens to include employment training and actual work.
Once we have jointly identified those interested in this training,we will arrange for the key instructor to set
up the training in our Sanger facility.
TDCC is looking forward to supporting your vision and goals to reduce recividism among those with criminal
histories. Over the years, we have found that gainful employment is an effective avenue for achieving this
outcome.We will work collaboratively with YCA,its contracted and community partners to ensure seamless
coordination of service deliver/,and tracking and reporting on outcomes.We believe our support and
commitment will directly impact the outcomes you seek for adjudicated and at risk youth and adults.We
look forward to working with you on this exciting endeavor.
Sincerely.-'.''.•-_..,
Paul Zavala
Senior Pastor
32
CEDF Construction Academy
Institutional ft C1D 1638849
ASubsidy of California Educational Development Foundation ACalifornia Non-Profit Corporation
2727 N.Grove industrial Drive #15a
Fresno,California 93727
(559)704-9151 georgegkkaY@aol.com
February 13,2015
Edgar Pelayo,Executive Director
Youth Centsrs of America
580 Tulare Street
Parlier,CA 93648
Ra:Letter of Commitment to Community Recidivism Reduction Proposal Response
Dear Edgar.
Iw*nt to say congratulations on the award for the Parlier Neighborhood College entering its second
year,aimed to transforming the lives of at risk youth in rural communities.Wa look forward*
continuing cur collaboration througn this Latter cf Commitment to your response to 952-S33o
Communit/Recidivism Reduction.^-«rt .„:„,-«„C=DF looks forward to expanding our collaboration with YCA by proving our construct,™fining
program to the enrodees in your recidivism reduction program.Cur instructional stafr is experienced
in oroviding training to at risk youth...
C=DF Wll bring its industry recognized curriculum and training program to your participant.^
5cedncai!y,as we discussed in our collaborative meetings,we will bring our short term instructional
program of electrical installation to your participants.These class sessions will be offered to the
enroiled youth and aduits who identify the electrical installation trade as acareer goal.This cla«,s
conducts over 35 hour period and includes safer/instruction,math and laboratory wttn amghlv
qual'fied instructor.After the classroom work is completed,we then place participants wttn an __
experienced crew to job shadow for abrief period (depending upon the inspiration and motivation cr
rne oaricipant,this could be as short as 3hours or as long as 40 hours},after this on-the-joo
exposure then oarticioants are placed on acrew.Once en a crew,these individuals are tnen
Imployed by the construction comoany conducting electrical Installations.We have ammrtments
from 10 local construction companies to hire our trainees,so we're confident each .ndwdual will exit
the program fully employed.
W»have attached a copy of our curriculum outline with this Setter.
Once you have identified the youth interested in this training,wa will arrange ror our <ey instructor
to work with you to set up the training in your Sanger facility,operated Py Time in Destiny Christian
Owls looking forward to supcorting your vision and goals to reduce recidivism among those witn
criminal histories.Over the years,we have found that gainful employment is an effective avenue rar
achieving this outcome.We will work collaboratively with YCA,its contracted and community
partners to ensure seamless coordination cf ser/ica deliver/,and tracking and reporting on
outcomes We believe our support and commitment wilt directly impact the outcomes you see*for
adjudicated and at risk youth and adults.We look forward to working with you on this exciting
endeavor.
Smr^rely/I/
5r>asrorGeo*i2 Kaya#njah
Project Director
33
34
A Federally Designated
Rural Ranewal Community
•fncaniora(Rd November M,1921*
.1
February 17,2015
To whom it may concern:
The City of Parlieris happy to submita letter ofsupporton behalfof Youth Centers of America's
Community Recidivism Reduction Grant application.The City of Parlier is a small farm
communityin Fresno County with a population of 14,000 residents.Parlier is a central place to
be in California.A combination of public and private financing is under development for
construction of several new housing projects, restoration of the downtown area, and the
development of the Parlier Industrial Park.
The proposed project YCA proposes to develop will assist the Cityof Parlierin reducing crime,
connect families,and provide an avenue for youth to engage in community service
opportunities.Our city is hoping YCA can provide additional servicesforour families and youth.
In recent weeks the City of Parlier has seen an increase in burglary and violentcrimes.With
proposition 47,realignment at the state level and earlyrelease at the local level of inmatesour
cityhas seen increase of criminal activity.
The City Council believe's programs like,individual or group counseling with basic life skills,
mentoring programs,academic and educational services and literacy with a job training
component will assist our young residents in returning to society.
The city believe that YCA is able to provide the community with an effective recidivism and
crime reduction program in Parlier who will engage people from engaging in crime.Community
recidivism and crime reduction services would benefit our community and help our youth stay in
school and reduce our crime rate.
If you have any questions regarding our support for a Recidivism and Crime Reduction program
in Parlier please do not hesitate to contact me,Mayor Alma Beltran for the City of Parlier at
(559)356-8138.
Thank you for vour consideration,
Alma Beltrafl,Mayor
City of Parlier
1100 5.Parlier Avenue.Earlier,California 93643 •(559)546-3545 FAX (559)546-0415
35
J
SU'
February 20,2015
Association for (Zommunittj fZ_nhancement |
pA catalust to improve the cjualitij of life in rural communities '-.;!
255 Fulton Avenue Suite 102a Fresno,California 93701
559.283.81 S3
Edgar Pelayo,Executive Director
Youth Centers of America
580 Tulare Street
Parlier,CA 93648
RE: LetterofSupport for Community RecividismReduction Services
Dear Edgar
I am delighted to write this letter of recommendation for the construction training program of
CEDF thatisthe integral portion ofyour application response.ACE has been happytoengage in
'collaboration with this training programon a number of applications.j
What has impressed our team with this organization is the timeliness exhibited by their j
]management team who deliver the needed resources to ensure a competitive application.ACE j
Sand its partners haveengaged in partnership with CEDF because the construction companies j
!who collaborate with them are willing to:j
I 1.Offer on the job training in the form of real experiences for trainees |
|2.Has a solid network of companies which hire graduates of these programs j
3.Have demonstrated patience with the trainees in our programs
! 4.Serve as mentors for those from low income backgrounds j
j l
i Currently,CEDF has recruited,enrolled in training and successfully retained nearly 60 young j
jpeople in construction trades.We look forward to their entry into the workforce with a skilled trade j
|to offer local construction companies.We very much look forward to continued collaboration with j
jCEDF.Thank you for your attention to my observations.Pleaseletme know ifyou need j
additional information.i
Cordially,
<^J2p&
\CarolScroggins
|Board President
36
CEDF Participating Contractors List
1.Stevens Construction Co 1467 Smith St.Kingsburg,CA.93631-1930
2. Boykin and Boykin Construction P.O.Box 85 Winton,California 95388
3.Don Pickett Construction 7395 N.Palm Bluffs Ave.Suite #101 Fresno,CA.93711
4. A and L Air Conditioning Inc. P.O. Box 1801 Reedley,California 93654
5.Zumwalt Construction,Inc.5520 E.Lamona Ave.Fresno,CA.93727
6. SCS Lighting Solutions Inc. 2727N. Grove Industrial Drive #155 Fresno, Ca 93727
7.RFMC Construction Inc 5935 E Clinton Ave.Fresno,CA.93727 1C
8.Morris General Contracting Inc.14451 W.Whitesbridge Ave.Kerman,
CA.93630
9.Azevedo Construction 13228 E.Falcon Meadow Lane Clovis,CA.93619
11.Lanco General Contractors 5712 E Fountain Way Fresno,CA.93727
12.Gostanian General Building Corp 427 W Bedford Ave # 102 Fresno,CA.93711
13.Cal Custom Builders Inc.2020 Tulare St.Fresno,CA.93721
14.T Noble McBride General Contractor 12004 N Willow Ave.Clovis,CA.93619
15.Agee Construction Co Inc.1601 9th St.Sanger,CA.93657
37
Print SUSPECTED CHILD ABUSE REPORT Reset Form
ToBe Completed by Mandated Child Abuse Reporters
Pursuant to Penal Code Section 11166 CASE NAME:
PLEASE PRINT OR TYPE CASE NUMBER:r^=====^===
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NAME OF MANDATED REPORTER
REPORTER'S BUSINESS/AGENCY NAME AND ADDRESS Street
REPORTER'S TELEPHONE (DAYTIME)
( )
3 LAW ENFORCEMENT ~l COUNTY PROBATION
3 COUNTY WELFARE I CPS (Child Protective Services)
OFFICIAL CONTACTED -TrTLE
NAME (mST,FIRST. MIDDLE)
PRESENT LOCATION OF VICTIM
PHYSICALLY DISABLED?
DYES 3 NO
DEVELOPMENTAL^/DISABLED?
CI YES a NO
City
City
OTHER DISABILITY (SPECIFY)
City Zip
Zip
MANDATED REPORTER CATEGORY
DID MANDATED REPORTER WITNESS THE INCIDENT?
3 YES 3 NO
TODAY'S DATE
TELEPHONE
( )
DATE/TIME OF PHONE CALL
B1RTHDATE OR APPROX.AGE
Zip TELEPHONE
( )
PRIMARY LANGUAGE
SPOKEN IN HOME
IN FOSTER CARE?
3 YES
3 NO
IF VICTIM WAS IN OUT-OF-HOME CARE AT TIME OF INCIDENT.CHECK TYPE OF CARE:
3 DAY CARE 3 CHILD CARE CENTER G FOSTER FAMILYHOME 3 FAMILYFRIEND
3 GROUP HOME OR INSTITUTION O RELATIVE'S HOME
TYPE OF ABUSE (CHECK ONE OR MORE)
3 PHYSICAL 3 MENTAL 3 SEXUAL 3 NEGLECT
3 OTHER (SPECIFY)
RELATIONSHIP TO SUSPECT
NAME (LAST, FIRST. MIDDLE)
City
NAME(LAST.FIRST. MIDDLE)
City
SUSPECTS NAME (LAST. FIRST, MIDDLE)
OTHER RELEVANT INFORMATION
SEX ETHNICITY
Zip
Zip
City
PHOTOS TAKEN?
3 YES 3 NO
HOME PHONE
( )
HOME PHONE
( )
Zip
IFNECESSARY,ATTACH EXTRA SHEET(S)OR OTHER FORM(S)AND CHECK THIS BOX\_
DATE /TIME OF INCIDENT PLACE OF INCIDENT
DID THE INCIDENT RESULT IN THIS
VICTIM'S DEATH?3 YES 3 NO 3 UNK
BIRTHOATE OR APPROX.AGE
BUSINESS PHONE
( )
BIRTHDATE OR APPROX.AGE
BUSINESS PHONE
( )
BIRTHDATE OR APPROX.AGE
TELEPHONE
( )
SEX ETHNICriY
IF MULTIPLE VICTIMS.INDICATENUMBER:_
NARRATIVE DESCRIPTION (What victim(s)said/what the mandated reporter observed/what person accompanying the victim(s)said/similar orpast incidents involving the victim(s)orsuspect)
ss 8572(Rev 12/02)DEFINITIONS AND INSTRUCTIONS ON REVERSE
.DQ_NQI submit a copy of this form to the Department of Justice (DOJ).The investigating agency isrequired under Penal Code Section 11169 to submit to DOJ a
Child Abuse Investigation Report Form SS8583 if (1)anactive investigation was conducted and (2)the incident was determined not to beunfounded.
WHITE COPY-Police orSheriffs Department;BLUE COPY-County Welfare orProbation Department;GREEN COPY-District Attorney's Office;YELLOW COPY-Reporting Party
se
EXHIBIT C
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods,performing
services,or both for the County.Aself-dealingtransaction isdefined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more ofits directors hasa material financial interest"
The definition above will be utilizedfor purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member's name,job title (if applicable),and date this disclosure is being made.
(2)Enter the board member's company/agency nameand address.
(3)Describe in detail the nature ofthe self-dealing transaction that is being disclosed to the
County.At a minimum,include a descriptionofthe following:
a.The name ofthe agency/company with which the corporation has the transaction;and
b. The nature of the material financial interest inthe Corporation's transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisionsof the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3)and (4).
EXHIBIT C
(1)Company Board Member Information:
Name:
Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explaln^h^d^
(5)Authorized Signature
Signature:Date: