HomeMy WebLinkAboutAgreement A-10-056-4 with Consolidated Printers, Inc..pdfAgreement No.10-056-4
AMENDMENT IV TO AGREEMENT WITH CONSOLIDATED PRINTERS, INC.
2 THIS AMENDMENT IV TO AGREEMENT (hereinafter "Amendment IV") is made and
3 entered into this 16TH day of June, 2015, by and between COUNTY OF FRESNO, a Political
4 Subdivision of the State of California, Fresno, California (hereinafter "COUNTY"), and
5 Consolidated Printers, Inc., a Corporation, DBA Consolidated Election Services whose
6 address is 2630 Eighth Street, Berkeley, CA 94710 (hereinafter "CONTRACTOR").
7 WITNESSETH:
8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement No. A-10-056,
9 dated February 23, 2010 (hereinafter "Agreement"), pursuant to which CONTRACTOR agreed
10 to provide sample ballot printing services to COUNTY; and
11 WHEREAS, CONTRACTOR has the qualified personnel, facilities and resources to
12 provide sample ballots to COUNTY, and coordinate services with COUNTY; and
13 WHEREAS, COUNTY AND CONTRACTOR amended Agreement No. A-10-056 by
14 Amendment I (Agt. No. A-11-096), on March 15, 2011; and
15 WHEREAS, COUNTY AND CONTRACTOR amended Agreement No. A-10-056 by
16 Amendment II (Agt. No. A-11-056-2), on June 21, 2011; and
17 WHEREAS, COUNTY AND CONTRACTOR amended Agreement No. A-10-056 by
f 18 Amendment Ill (Agt. No. A-11-056-3), on October 23, 2012; and
19 WHEREAS, the parties now desire to extend the term of the Agreement by six months
20 through December 31, 2015, with no change in maximum compensation for the entire
21 Agreement; and
22 WHEREAS, all references hereafter to the Agreement, as amended, shall refer to the·
23 Agreement, as amended by Amendment I, Amendment II, Amendment Ill, and this
24 Amendment IV including an amendment of Exhibit B and Attachment 2.
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NOW,THEREFORE,for good and valuable consideration,the receipt and adequacy of
which is hereby acknowledged,COUNTY and CONTRACTOR agree as follows:
1.Section 4 of the Agreement,as amended,located on Page Two (2),beginning
with Paragraph Four (4), Line Ten (10) with the word "TERM",and ending on
Page Ten (10),Line Fifteen (15) with the word "Agreement"be deleted in its
entirety and the following inserted in its place:
"4.TERM
The Agreement shall become effective upon execution and shall terminate on
the 31st day of December,2015."
2.Section 6 of the Agreement,as amended,located on Page Three (3),beginning
with Paragraph Six (6), Line Twelve (12)with the word
"COMPENSATION/INVOICING"and ending on Page Four (4), Line Six (6) with
the word "section"be deleted and the following inserted in its place:
"6.COMPENSATION/INVOICING:CONTRACTOR shall submit invoices in
triplicate to County Clerk -Elections 4525 E Hamilton Ave,Fresno,CA 93702.
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
compensation as follows:
Pricing for sample ballot printing from execution of this Agreement to
June 30,2013 will be determined utilizing the pricing from Attachment 2,Cost
Proposal,pages 37-39.For the period of July 1,2013 to December 31,2015,
pricing for sample ballot printing will be determined utilizing the pricing set forth
in Attachment 2A.1,attached hereto.CONTRACTOR will extend a one percent
(1%)discount to the COUNTY for any payments made within ten (10)business
days of invoice.CONTRACTOR will offer a pre-payment discount in a letter to
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COUNTY prior to each major election.The discount will be in effect for
prepayment of work in progress at the time the ballot cover,filler pages,and
approximate ballot order is determined.
The maximum amount under this Agreement for the initial term,(date of
execution through June 30,2011),shall not exceed eight hundred ten thousand
and no/100 dollars ($810,000).The maximum amount under this Agreement for
the period of July 1,2011 to June 30,2012 shall not exceed five hundred fifteen
thousand and no/100 dollars ($515,000).The maximum amount under this
Agreement for the period of July 1,2012 to June 30,2013 shall not exceed five
hundred eighty thousand and No/100 dollars ($580,000).In no event shall
services performed from the date of execution through June 30, 2013, be in
excess of one million nine hundred five thousand and No/100 dollars
($1,905,000).
In no event shall services performed during the period of July 1,2013 to
December 31,2015 be in excess of one million five thousand and No/100
dollars ($1,005,000).
Total Maximum compensation under this Agreement shall not exceed two
million,nine hundred ten thousand and No/100 dollars ($2,910,000).
It is understood that all expenses incidental to CONTRACTOR'S
performance of services under this Agreement shall be borne by
CONTRACTOR.CONTRACTOR agrees that COUNTY shall make payment
after a minimum of forty-five (45)days from date of receipt of invoice by the
COUNTY."
Exhibit B to County Agreement,as amended,is deleted in its entirety and
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replaced with the Revised Exhibit B (Amendment IV),attached hereto.
COUNTY and CONTRACTOR agree that this Amendment IV is sufficient to amend the
Agreement,as amended by Amendment I,Amendment II,and Amendment III,that upon
execution of this Amendment IV,the Agreement,Amendment I,Amendment II,Amendment III
and Amendment IV together shall be considered the Agreement.
The Agreement,as previously amended and as hereby amended,is ratified and
continued.All provisions,terms,covenants,conditions and promises contained in the
Agreement,as amended,and not amended herein shall remain in full force and effect.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment IV to Agreement
2 No. A-1 0-056 as of the day and year first hereinabove written.
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AITEST:
CONTRACTOR:
CONSOLIDATED PRINTERS, INC.
Byi~~
Print Name: L?lrr'1 f/c?~vv/0;, r
Title: f!res )(;,{4-n ,;-
Chairman of the Board, or
President, or any Vice President
Date: 0 /;~/!.)
COUNTY OF FRESNO
BERNICE E. SEIDEL, Clerk
Board of Supervisors
Print Name:
~y
By __________________ __
Title: S e...c...
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
Date: 0/12/!J'
Mailing Address:
CONSOLIDATED PRINTERS, INC.
DBA Consolidated Election Services
2630 Eighth Street
Berkeley, CA 94710
Ill
Ill
Ill
Date: Au-..rv--~L \ Gl., d-D ~ S
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
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W$j$m$g&$''*%mg$gB*
APPROVED AS TO LEGAL FORM:
DANIEL C.CEDERBORG,COUNTY COUNSEL
A
By CS {jy*Date:^^ollo^
APPROVED AS TO ACCOUNTING FORM:
VICKI CROW,C.P.A.,AUDITOR-CONTROLLER/
TREASURER-TAX COLLECTOR
BY (j/i V^^4-Date:
REVIEWED AND RECOMMENDED
FOR APPROVAL:
iOl/l^L vtT (Ut&t
Fund/Subclass:0001/10000
Organization:28500100
Account/Program:7400/0
By JUt/t^L,^(U€Z?*-Date:.5"~^fW3~
BRANDI L.ORTH,COUNTY CLERK/
REGISTRAR OF VOTERS
BLO:dr
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Revised Exhibit B (Amendment IV)
To County of Fresno Agreement
Page 1 of 1
Contract:Consolidated Printers,Inc.
Contract Year Scheduled Elections
1 February 23.2010 -June 30,2011
June 2010 Primary
November 2010 General
March 2011 City of Clovis (Cancelled)
November 2010 Retirement Board
May 2011 Deputy Sheriff Association
June 2011 Sierra Kings Health Care District
Initial Term
July 1,2011 -June 30.2012
November 2011 UDEL
February 2012 Retirement Board
Consolidated June 2012 State Primary
July 1,2012-June 30,2013
November 2012 Presidential General
November 2012 Retirement Board
May 2013 Senate District 16 Special Primary Election
June 2013 Municipal Special Election - City of Fresno
Total Expended
Contract Maximum
Extension Period July 1,2013 -December 31,2015
July 2013 Senate District 16 Special General Election
November 2013 UDEL
June 2014 Primary
November 2014 General
November 2014 Retirement Board
March 2015 City of Clovis
November 2015 UDEL
Unscheduled Elections
Total Extension Period
Total Expended (Initial Term +Extension Period)
Total Contract Maximum
Estimate
311,517
226,835
25,000
Actual Contract Max
409,325
363,673
6,000 $34,666
569,352 $ 807,665 $
21,910
410,000
6,007
507,801
431,910 $513,808 $
576,287 $303,460
810.000
515,000
$50,000 $35,464
$70,000 $71,630
$$696,287 $410,554 580,000
$1,732,027
$1,905,000
$$36,334
$10,000 $8,550
$415,000 $384,000
$400,000 $346,977
$-$-
$30,000 $-
$10,000 $-
$140,000 $-
$1,005,000 $775,861
$1,005,000
$2,507,888
$2.910.000
Consolidated Printers,Inc.Attachment 2-A.1 Pg.1 of 3
COST PROPOSAL
Prices for Extension from July 1,2013 to December 31,2015*
Pricing for printing the following parts (each part is a page,front and back):
S^'xll"5Vi"x 8 V4"
2 Part/4 page $I82 Per •>000 $]49 Per '>000
3 Part/6 page
4 Part/8 page
5 Part/10 page
6 Part/12 page
7 Part/14 page
8 Part/16 page
9 Part/18 page
10 Part/20 page
11 Part/22 page
12 Part/24 page
13 Part/26 page
14 Part/28 page
15 Part/30 page
16 Part/32 page
17 Part/34 page
18 Part/36 page
19 Part/38 page
20 Part/40 page
21 Part/42 page
22 Part/44 page
23 Part/46 page
24 Part/48 page
25 Part/50 page
26 Part/52 page
27 Part/54 page
28 Part/56 page
29 Part/58 page
30 Part/60 page
$182 $149
$182 $149
$224 $160
$224 $160
$270 $172
$270 $172
$324 $206
$324 $206
$345 $209
$345 $209
$395 $264
$395 $264
$402 $266
$402 $266
$464 $353
$464 $353
$496 $355
$496 $355
$551 $378
$551 $378
$578 $383
$578 $383
$627 $407
$627 $407
$670 $411
$670 $41
$754 $467
$754 $467
$60 press set up per ballot type for both sizes
*Pricing for re-work will be based on the original contract pricing
Consolidated Printers,Inc.Attachment 2-A.1 Pg. 2 of 3
COST PROPOSAL
Prices for extension from July 1,2013 to December 31,2015*
Provide pricing for the following:81/2"x11"51/2"X 81/2"
A.Composition
Cover page with color overlays:
English/page $38 $36
Spanish/page $47 $45
Cover page with black and white overlays:
English/page $33 $31
Spanish/page $42 $40
Filler Page:
English $39 $36
Spanish $44 $40
Official Ballot Page:$52 $42
Sample Ballot Page:$52 $42
Candidate Statements:
English/per statement $24 per statement $24 per statement
Spanish/per statement $26 per statement $26 per statement
Measures:
English/panel $24 per panel $24 per panel
Spanish/panel $26 per panel $26 per panel
Negatives/Proofs:See other costs See other costs
Translation Services:$0.29 per word $0.29 per word
Central Committee Insert Services:
$0.11 per supplied
envelope or letter;
$.05 per printed letter
*Pricingfor re-work will be based on the original contract pricing
$0.11 per supplied
envelope or letter;$.05
per printed letter
Consolidated Printers,Inc.Attachment 2-A.1 Pg. 3 of 3
GENERAL COST PROPOSAL
Prices for extension from July 1,2013 to December 31,2015*
Other Costs (If any,be specific):81/2"x11"51/2"X 81/a"
Output each formatted unique page
Assembly of unique pages into
sample ballots
Internet Pages
$3.72 per unique page $3.72 per unique page
$2.33 per assembled
page
$1.16 per page
There will be no "programming charges"for work specified inthe RFP.
Total:
Minimum order per style:
Minimum number of pages/parts:
$NM
100
*Pricing for re-work willbe based onthe original contract pricing
$2.33 per assembled
page
$1.16 per page
$NM
100