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Home My WebLink AboutAgreement A-10-545-2 with Superintendent of Schools.pdfAgreement No.13-545-2 1 AMENDMENT II TO AGREEMENT 2 THIS AMENDMENT, hereinafter referred to as Amendment II, is made and entered into this 3 16th day of June, 2015, by and between COUNTY OF FRESNO, a Political Subdivision of the State of 4 California, Fresno, California, hereinafter referred to as "COUNTY", and FRESNO COUNTY 5 SUPERINTENDENT OF SCHOOLS whose remit to address is 1111 Van Ness Avenue, Fresno, CA 6 93721, hereinafter referred to as "CONTRACTOR" (collectively the "parties"). 7 WHEREAS, the parties entered into that certain Agreement No.13-545, effective September 10, 8 2013, as amended by Amendment I, effective October 28, 2014, collectively referred to as the 9 "Agreement"; and 10 WHEREAS CONTRACTOR agreed to provide alcohol and drug prevention services to youth 11 and young adults in Fresno County; a:nd . . -. 12 WHEREAS, the parties desire to amend the Agr~ement in order to provide sufficient time for 13 the 201'6-2020 's-trategic Preventio~ PUm' and subsequent bid process to be completed and restate the 14 Agreement in Its entirety.· 15 NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, 16 h~reinafter s·et forth, the· sufficiency of which is acknowledged, the parties agree to· as follows: 17 1. That Section Two (2) of the Agreement, entitled TERM, as found on page Two (2) 18 beginning on Line Twenty-three (23), shall be deleted in its entirety and the following inserted in its 19 place:· ':'' 20 . "2 ... TERM ' ' . 21 . · -'Thls Agr~em~~t sh~llbecome effective upon execution by all parties and shall 22 t~rmillate'onthe 3·1st·day ofDecember 2015." 23 1. That Section F~ur (4) 'of the Agreement, entitled COMPENSATION and found on Page 24 Three (3)beginning ~n Line Twenty~one (21) with the number "4" andending on.Page Four (4), Line -1 - ~: -. '-. Two (2) with the word "CONTRACTOR"shall be deleted and the following inserted in its place: 4.COMPENSATION A. For actual services provided as identified in the terms and conditions of this Agreement and Exhibit A, COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation as identified in Exhibit B-l."Budget,"attached hereto and by this reference incorporated herein, contingent upon confirmation of funding. For the period upon execution by all parties through June 30, 2015, in no event shall actual services performed be in excess of Seven Hundred Fifty Thousand and No/100 Dollars ($750,000.00), as identified in Exhibit B. For the period of July 1,2015 through December 31, 2015 in no event shall actual services performed be in excess of One Hundred Eighty-Seven Thousand Three Hundred Twenty-Seven and No/100 Dollars ($187,327.00), as identified in Exhibit B-l of this agreement,attachedhereto and incorporatedby referenceherein. It is understoodthat all expenses incidental to CONTRACTOR'S performance of services under this Agreement shall be borne by CONTRACTOR." The parties agree that this Amendment II is sufficient to amend the Agreement #13-545, Agreement#13-545-1,and, that upon execution of this Amendment,the Agreement,AmendmentI and Amendment II together shall be considered the Agreement. TheAgreement,as herebyamended, is ratified and continued. All provisions,terms,covenants, conditions and promises contained inthe Agreement andnotamendedhereinshall remain in full force and effect. /// /// /// /// -2- 1 Ill 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment II to the Agreement on 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 the day and year first hereinabove written. ATTEST: FRESNO COUNTY SUPERINT OF SCHOOLS By: Print Name: Title: Superintendent of Schools !J/-sl£ Date: / Mailing Address: 1111 Van Ness Avenue Fresno, CA 93721 Contact: Program Director -3- Deborah A. Poochigian, Ch Board of Supervisors ----~-------------------- Date: qM l{p 1 W/3 BERNICE E. SEIDEL, Clerk Board of Supervisors Date: :fLLY'--'-1--/Lo dJ) 16 . I PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED APPROVED AS TO ACCOUNTING FORM: VICKI CROW,C.P.A.,AUDITOR-CONTROLLER/ TREASURER-TAX COLLECTOR By:i^U C V APPROVED AS TO LEGAL FORM: COUNTY COUNSEL DANIEL C.CEDERBORG REVIEWED AND RECOMMENDED FOR APPROVAL: By: Dawan Utecht,Director Department of Behavioral Health Fund/Subclass:0001/10000 Organization: FY 13/14 FY 14/15 FY 15/16 56302081 ($374,653) ($374,653) ($187,327) Account/Program:7294/0 jc EXHIBIT A-SCOPE OF WORK Pagel of 11 SCOPE OF WORK Evidenced-Based Alcohol and Other Drug (AOD)Primary Prevention Service ORGANIZATION:Fresno County Office of Education MAILING ADDRESS:1111 Van Ness Avenue,Fresno,CA 93721 SERVICE ADDRESS:School Sites Listed in Exhibit "A" SERVICES:Alcohol and Drug Prevention Services for Pre-Entry Youth Director: Jim Yovlno (559) 265-3010 Program Director:Randy Mehrten (559) 265-3066 County Division:Departmentof Behavioral Health,Substance Abuse Services County Contact:Raj Sungu,Staff Analyst,(559)600-6059 CONTRACT PERIOD:September 10, 2013 through June 30, 2015 CONTRACT AMOUNT:$749,306 Term Total Budget FY13-14 $374,653 FY14-15 $374,653 EXHIBIT A-SCOPE OF WORK Page 2 of 11 Pre-Entry AOD Prevention Services PROGRAM DESCRIPTION The Pre-Entry Prevention program will provide evidence-based alcohol andotherdrug (AOD)abuse primary prevention services in Fresno County for youth and young adults that have been categorized by the Institute of Medicine (IOM)as "selective"or "indicated"who are at risk for substance use and abuse,and those youth who have been identified to be at "pre-entry"points into non-traditional schools.These youth include individuals with detentions,suspensions,high absence or tardy rates, referrals to student assistance programs,citations from law enforcement,youth not succeeding in gate keeper classes,youth that have a history of school violence,or show other behaviors which lead to enrollment in non-traditional schools. SCHEDULE OF SERVICES CONTRACTOR staff shall,at a minimum,be available to provide Pre-Entry AOD Prevention Services during the scheduled school year at each identified site. TARGET POPULATION The program will focus on enrolling 200-250 selective and indicated students at-risk ofattending alternative schools in activities that aim to increase protective factors related to assets,knowledge, attitudes,or skills in 80%of students participating in services.Additionally,the program will recruit students from the schools'general population,to integrate pre-entry and high risk individuals with students not at-risk inorderto avoid isolation.Instead of making the targeted population feel as if they are "problem"students by separating them form their peers,an integrated method will enhance program effectiveness.Consistent with the CONTRACTOR'S assets-based philosophy there will not be a focus on the negative,but instead build confidence and integrity by focusing on student potential. CONTRACTOR'S RESPONSIBILITIES Provide primary prevention services to 16 schools across 7 school districts.The following 7 districts and their corresponding schools will be served during the 2013-14 and 2014-15 school years. List of Schools: Fresno Unified School District Roosevelt High School Yosemite MS Terronez MS Sequoia MS Kings Canyon MS Central Unified School District Rio Vista MS El Capitan MS Glacier Point MS Coalinga-Huron Joint Unified School District Coalinga High School Coalinga MS EXHIBIT A-SCOPE OF WORK Page 3 of 11 Kerman Unified School District Kerman MS Caruthers Unified School District Caruthers High School Caruthers MS Parlier Unified School District Parlier High School Parlier MS Washington Colony Elementary School DistrictK-8(PILOT) Activity A 1)Develop data tracking system to assist in student identification and recruitment.Data tracking will focus on critical non-traditional school pre-entry points for individuals at each of the 16 schools that can be classified as "selective" or "indicated" by the Institute of Medicine. 2)Staff to recruit 25 to 35 students for the After School Leadership Team at each school site identified above,excluding the Washington Colony pilot project site.At each of the 15 sites the CONTRACTOR will striveto maintaina balance between"selective" or "indicated" students and "universal"students.Atthe very least,tento twenty students ofthe After School Leadership Team will be individuals who are experiencing at least one of the pre-entry points. EXHIBIT A-SCOPE OF WORK Page 4 of 11 3) Staffto recruit 45 to 54 students inthe Washington Colony Mentoring Program (Pilot).Each of the Mentees will be identified as at risk of referral to non-traditional schools. Activity B 1)Each of the individual 15 Leadership Teamsandthe pilotprojectstudentteamswill attend an individualized Kick-off event at Scout Island -16 events total.The students will meet the FCOEsupport team and engage in team building,goal-setting activities baseduponAOD information,and beginthe process of outliningservice opportunities withintheir respective communities. 2) Each of the individual 15 Leadership Teams will meet as a group twice weekly for a minimum of 90 minutes a session. Teams will meet for a minimum of 33 weeks, 2 sessions per week, for 90 minutes each session for a total of 99 hours of contact each year. For almost the entire first twelve weeks of the After School Leadership class, the program will focus on 12 lessons of the Life Skills Training curricula by Botvin.Botvin's curricula enables young people to recognize and challenge common misconceptions about tobacco,alcohol and other drug use; teaches them to learn how to examine their self-image and its effects on behavior; set academic and personal goals and keep track of personal progress; and helps students develop social skills that helps students recognize they have choices other than aggression or passivity when facedwith challenging or health compromising situations. During this time the program will also reinforce the concepts of Life Skills Training through the utilization of the Leadership Academy curricula.The Academy uses active learning strategies to bring people together as inclusive teams while helping them chart a course for regular service to others. In January, the staff will begin to develop service and project goals with the students at each After School Leadership Program. During the remaining 5 months, teams will work on their service projects. Most projects will be AOD specific, focusing on cross-age mentoring, for example, or addressing public policy issues such as access to and availability of substances ina community. Some projects will also emphasize advocacy and student engagement ingeneral. For example, other service agendas Contractor has been involved in with young people include HumanTrafficking, disparity of studentdrop-out rates, water, obesity and fast foodoutlet density, and safe routes to schools. Contractor will meet the young people wherethey are, EXHIBIT A-SCOPE OF WORK Page 5 of 11 whilestill recognizing that the majority of service interventions mustbe specifically addressing AOD issues. Duringthe periodof January through May,the program will also put the participatingstudents in the position of teacher. Consequently, leadership students will present to their younger peers in the after school program. One emphasis will be on teambuilding activities inorder to create more inclusive environments in school. Other topics of cross-age teaching will depend upon student interests/capability. 3) The mentoring site at Washington Colony will meet with their students 3.5 hours per week for 33 weeks or 115.5 total hours. 4) A minimum of 45 and up to 54 home visits will occur each month for the nine months of the mentoring program at Washington Colony. 5) Familymeetings/trainingswill occur at WashingtonColony one evening per month for nine months. Activity C 1) The After School staff coordinating the After School Leadership teams on each of the 15 campuses,30staff inall,will attend 9 monthly trainings in conjunction with the California Teaching Fellows Foundation(CTFF) SaturdayAcademy held Septemberthrough Mayat California State University. Fresno. Here they will receive ongoing training and support in Botvin's Life Skills Training, and the FCOE Leadership Academy Curricula. 2) The Washington Colony Mentoringprogramwill provide an initial 20 hoursof training(in- kind) for each of the six mentors followed by monthly mentor training sessions for nine months. Timeline September 2013 Staff Selection &Orientation EXHIBIT A-SCOPE OF WORK Page 6 of 11 Student Identification Student Recruitment Staff Training • Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Kick-off Event at Scout Island Student Leadership Classes commence. Classes will meet twice weekly hereafter, and alternate between focusing on Life Skills Training and Youth Leadership. Mentoring Project beginsfor West Fresno schools.Inaddition to the twice weekly Student Leadership classes, Project Mentors will condtict home visits on a monthly basis. Project Director meeting with Program Providers and Project Mentors Benchmark data collection October 2013 Student Leadership classes,twice weekly Staff Training • Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Mentor home visits November 2013 Student Leadership classes,twice weekly Staff Training •Youth Leadership for Site Program Providers • Youth Leadership and Mentoring for Project Mentors Project Mentor home visits December 2013 Student Leadership classes,twice weekly Staff Training • Life Skills for Site Program Providers •Life Skills and Mentoring for Project Mentors EXHIBIT A-SCOPE OF WORK Page 7 of 11 Project Director meeting with Program Providers and Project Mentors Project Mentor home visits Benchmark data collection January 2014 Student Leadership classes,twice weekly Staff Training • Youth Leadership for Site Program Providers - Youth Leadership and Mentoring for Project Mentors Project Mentor home visits February 2014 Student Leadership classes, twice weekly Staff Training • Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Mentor home visits March 2014 Student Leadership classes,twice weekly Implementation of Service Learning Projects Staff Training • Youth Leadership for Site Program Providers • Youth Leadership and Mentoring for Project Mentors Project Director meeting with Program Providers and Project Mentors Project Mentor home visits Benchmark data collection April 2014 Student Leadership classes,twice weekly Implementation of Service Learning Projects Staff Training EXHIBIT A-SCOPE OF WORK Page 8 of 11 • Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Mentor home visits May 2014 Student Leadership classes,twice weekly Implementation of Service Learning Projects Staff Training •Youth Leadership for Site Program Providers • Youth Leadership and Mentoring for Project Mentors Project Mentor home visits June 2014 Project Director meeting with Program Providers and Project Mentors Benchmark data collection Program Evaluation July 2014 Staff Selection &Orientation August 2014 Student Identification Student Recruitment Staff Training •Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors September 2014 Student Leadership Classes commence. Classes will meet twice weekly hereafter, and alternate between focusing on Life Skills Training and Youth Leadership. Mentoring Project begins for West Fresno schools. Inaddition to the twice weekly Student Leadership classes. Project Mentors will conduct home visits on a monthly basis. Student Recruitment EXHIBIT A-SCOPE OF WORK Page 9 of 11 Kick-off Event at Scout Island Staff Training • Youth Leadership for Site Program Providers • Youth Leadership and Mentoring for Project Mentors Project Director meeting with Program Providers and Project Mentors Benchmark data collection October 2014 Student Leadership classes, twice weekly Staff Training •Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Mentor home visits November 2014 Student Leadership classes,twice weekly Staff Training -Youth Leadership for Site Program Providers • Youth Leadershipand Mentoring for Project Mentors Project Mentor home visits December 2014 Student Leadership classes, twice weekly Staff Training • Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Director meeting with Program Providers and Project Mentors Project Mentor home visits Benchmark data collection January 2015 Student Leadership classes, twice weekly EXHIBIT A-SCOPE OF WORK Page 10 of 11 Staff Training •Youth Leadership for Site Program Providers • Youth Leadership and Mentoring for Project Mentors Project Mentor home visits February 2015 Student Leadership classes, twice weekly Staff Training - Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Mentor home visits March 2015 Student Leadership classes,twice weekly Implementation of Service Learning Projects Staff Training • Youth Leadership for Site Program Providers •Youth Leadership and Mentoring for Project Mentors Project Director meeting with Program Providers and Project Mentors Project Mentor home visits Benchmark data collection April 2015 Student Leadership classes,twice weekly Implementation of Service Learning Projects Staff Training • Life Skills for Site Program Providers • Life Skills and Mentoring for Project Mentors Project Mentor home visits May 2015 Student Leadership classes,twice weekly EXHIBIT A-SCOPE OF WORK Page 11 of 11 Implementation of Service Learning Projects Staff Training • Youth Leadership for Site Program Providers •Youth Leadership and Mentoring for Project Mentors Project Mentor home visits June 2015 Project Director meeting with Program Providers and Project Mentors Benchmark data collection Program Evaluation COUNTY'S RESPONSIBILITIES COUNTY shall: 1.Provide oversight through the County Department of Behavioral Health (DBH), Substance Abuse Services Division. 2.Receive and analyze statistical data outcome information from CONTRACTOR throughout the term of contracton a monthly basis.DBH will notifythe CONTRACTOR when additional information is required.The performance outcome measurement process will not be limited to survey instruments but will also include,as appropriate,youth and staff interviews, site reviews,and other methods of obtaining required information. 3.Coordinate evaluation ofthe program with LPC Consulting and provide Contractor with results to facilitate program improvement and outcome evaluation. 4.Recognize that program competency isa goal toward which professionals,agencies,and systems shouldstrive. To assist the CONTRACTOR'S efforts towards program competency, DBH shall provide the following at no cost to CONTRACTOR: I. Technical assistance to CONTRACTOR regarding County, State, and Federal requirements for substance use disorder prevention services. COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS PERSONNEL TITLE/DESCRIPTION 101 Consultant/plans,organizes and coordinates operations 102 Staff Secretary/Organize program and office activiites 103 Paraeducator/Organize,train,instruct students 104 Paraeducator/Organize,train,instruct students 105 Paraeducator/Organize,train,instruct students 106 Paraeducator/Organize,train,instruct students 107 Paraeducator/Organize,train,instruct students 108 Paraeducator/Organize,train,instruct students 109 Paraeducator/Organize,train,instruct students 110 Paraeducator/Organize,train,instruct students 111 Paraeducator/Organize,tram,instruct students 112 Paraeducator/Organize,train,instruct students TOTAL SALARIES PAYROLL TAX &BENEFITS 151 FICA/OASDi _ . _ . 152 State Unemployment -SUI 153 State Disability-SDI 154 Medical/Health Benefits 155 Dental Benefits 156 Vision Benefits 157 Retirement Benefits 158 Other Benefits (Please specify) 159 SUBTOTAL PAYROLL TAX &BENEFITS (not to exceed 20%) 160 161 Worker's Compensation TOTAL OF PAYROLL TAX,BENEFITS &WORKER'S COMPENSATION TOTAL SALARIES*BENEFITS OPERATIONAL EXPENSES 201 Communications 202 Consultant Services 203 Dues &Subscnptions 204 Employee Clearance/Licensing 205 Employee Travel &Per Diem 206 Employee Training 207 Equipment 208 Equipment Maintenance 209 Facilities Maintenance _ 210 Food 211 Office Supplies 212 Postage 213 Printing 214 Recruitment 215 Transratjon 216 TransportationJMileage).._ 217 Furniture &Equipment Maintenance 218 Miscellaneous (please provide detail) 219 220 221 222 Term 1 Term 2 If bilingual indicate what language Hourly Wage Monthly Salary Yearty Salary FTE % $47 50 $19 78 $1200^ $12 00f $1200 " $12 00 $12 00 $12,00 $12.00 " $1200" $12.00 ] $12 00" $6,207 ; $3,893 .116 .116 ~ .116 : .'116 ' ,116 ' ,116 ", ,116 ,116 .116 ' ,116 Please identifythe %amounts for each line item as applicable Actua[FICA/OASpi $9,300 62 "~"ActuaJSUI $2.415.16 1 'ActualSDI -$1,500 :Actual Med,Dentand Vis Ben -$9,450 @1 Dfor secretary $7,238 @ 75' !See Medical/Health Benefits See Medical/Health Benefrts Actual Retirement Benefits $683.88 for PERS,$921 69 for STRS j Medicare-$435 03.Payroll Liability-$150.01,PERS Reduction$480 26 20%of salaries Actual Workers Comp.$2,895 19 $74,480 75 S55.860 555,860 $41,304 100 541,304 541,304 $10,044 16 $1,620 31,620 $10,044 16 S1.620 $1,620 $10,044 16 51,620 51,620 $10,044 16 51,620 51,620 $10,044 16 $1,620 51,620 $10,044 16 $1,620 51,620 $10,044 16 $1,620 51.620 $10,044 16 $1,620 51,620 $10,044 16 $1,620 51,620 $10,044 16 $1,620 51,620 S113,364 $113,364 Tax% 6 00% 1 60% 1.00% for PC Lump sum 5TRS 1 10% 1.60% S22,673 $22,673 5136,037 5136,037 513,890 513,890 52,200 52,200 $147,281 $147,281 Exhibit B COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS FINANCIAL SERVICES EXPENSES Administrative Overhead (cannot exceed 15%of proposed maximum 301 compensation) 302 Legal &Audit Expense @ 5% 303 Commercial Liability _ 304 Automobile Liability 305 Legal Notices/Advertising 306 Other Insurance (please specify) 307 Accounting/Bookkeeping 308 Subtotal TOTAL OF SALARIES &BENEFITS.OPERATIONAL EXPENSES,& FINANCIAL SERVICES EXPENSES DIRECT PREVENTION SERVICES Program Expenses - Incentives Program Expenses - Food Program Expenses - Educational Program Expenses -Stipends Program Expenses - Other (Please Specify) Mini-Grant Projects Parent Training _ Publications Translation Transportation Youth Activities 401 402 403 404 405 406 407 408 409 410 411 412 413 Subtotal Salaries &Benefrts Operational Financial Services Direct Prevention Services TOTAL EXPENSES 501 REQUEST FOR ONE TIME ADVANCE FOR START UP COSTS BIDDERS MATCH 3120 Grants 3130 Private Donations Other (Specify) Mentor Director. 20 CTFF Staff 3140 NET PROGRAM BUDGET Term 1 Term 2 $18,720i 518,720 517,456r ~"SI7,456 536,176 536,176 $319,494 5319,494 $14,197 514.197 525.500J 525,500 $8,500'$8500 $6,962 $6,962 $55,159 $55,159 5136,037 5136,037 5147,281 $147,281 536.176 536,176 $55,159 555,159 $374,653 5374,653 $162,439.5162,439 $537,092;$537,092 Exhibit B COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS Exhibit B PERSONNEL TITLE/DESCRIPTION 101 Project Coordinator - 75 FTE:$380/day x 147 days -$55,860 102 Project Secretary -1.0 FTE $158/day x 261 =$41,304 103 FCOE Site Program Providers-$16,200 TOTAL SALARIES $113,364 PAYROLL TAX &BENEFITS 104 105 106 107 108 109 110 111 112 113 114 115 116 201 202 203 204 205 206 207 208 209 210 FICA/OASDI^$1,860 62 State Unemployment"-SUI -"$483.03 ^State Disability-SDI -S300 Medical/Health Benefits -$3,820 Dental Benefits -included with Health Benefits Vision Benefits -included with Health Benefits Retirement Benefits -$1,605.57 Other Benefits-Medicare -$435.03 Payroll liability -$150.01 " PERS Reduction ^$96.05 Worker's Compensation -$579.04 TOTAL BENEFITS $22,673 (20%ofSalaries) TOTAL SALARIES &BENEFITS $136,037 OPERATIONAL EXPENSES Communications _ Consultant Services (a.)California Teaching Fellows FoundationConsultant - $27,000; (b.) CTFF mileage $2,000 (c.) CTFF Program Provider Prep time, $21,600 (d.)Saturday Academy Trainers - $9,000 (e ) ERCStudent Identification and data management - $7,000 (f.) Washington ColonySchools Mentoring Program - $64,591 Project LeadS 17.482 Project Mentors $46,797 Fingerprinting -$312 Dues^Subscriptions Employee Clearance/Licensing Employee Travel &Per Diem Employee Training Equipment Equipment Maintenance Facilities Maintenance Food JUSTIFICATION The Project Coordinator is responsible forthe entire project,under the supervision ofthe Department ofSafeand Healthy Kids Senior Director.Inadditionto directlymanaging six program sites, the Project Coordinator is the lead trainer ineach ofthe 30 RopesCourseTeam trainings,as well as a co-trainer of Botvin's "Life Skills Trainings",at each site He will additionally focus leadershiptrainingsat each site towardschool climate,anti-bullying,and utilizing the students in the programas service deliverers.,..... The Project Secretaryis responsible for daily organization ofprogramsandschedulesat 16sites. She will monitor thestudent tracking systemas well as track attendanceoneachstudent enrolled in the Leadership program at each site.Scheduling of services delivered, such as on-site staff development as wellas team trainings at Scout Island,will be coordinated bythe Secretary.._....... FCOE SiteProgramProviders will be trainedin Life Skills Trainings,as well as Safe SchoolAmbassadors schoolclimate training, andservice learning strategies (10 Program Providers x5 hour trainings x $12/hr x9 trainings -$5,400).Additionally,each site program provider through the Fresno County Office of Education will receive 10 hoursofpreptimeeach month toplan daily lessons (10 Site Providers x 9 mos.x 10 hours/mo.x $12/hr.-$10,800) JUSTIFICATION Actual FICA/OASDI $9,300.62 . ._ . ... _.. ._. Actual SUI $2,415.16 "".. .._.._ Actual_SDI -_$1.500 ...... _ Actual Medical, Dental and Vision Benefits -$9,450 @1 0 for project secretary,$7,238 @ 75% for Project Coordinator See Medical/Health J3enefits See Medical/Health Benefits__ Actual Retirement Benefits $683.88 for PERS,$921.69 for STRS Actual Medical $435.05 Actual Payroll Liability ins.~$150.01 Actual PERS Reduction -$480.26 ActualWorkers Comp.$2,895.19 _ Actual Total Benefits:$35,469.86 JUSTIFICATION (a.)The CTFF Consultant(.5 FTE)will be responsible forsite supervision ofthe remaining 10 programsites.Additionally,he will serve as co-trainer of "LifeSkills Trainings at the same 10 sites ($22,500 plus 20% Benefits $4,500 -$27,000). (b.)CTFF mileage $2,000. (c.)Additionally each site programproviderthroughCTFF will receive 10 hoursof preptimeeach monthto plandailylessons (20 Teaching Fellowsx9 mos. x 10 hours/mo. x$12/hr.- $21,600). (d.)CTFF will paytwo facilitators from the FCOE $500perdayx9 sessions to train 32sites in "Life Skills Training",Safe School Ambassadors,and Service Learning curricula one Saturday per month x9 months ($9,000). (e.)ERC will provide computerized data managementand assist the project with student identification -$7,000. (f.)Washington Colony Mentoring Program -1 Project Leadto provide overall supervision and program support Salary& Benefits @ $24.28/hr.x4/hrs. x 180/day-$17,481.60;Direct Serviceto Washington Colony Students inthe program -6 Project Mentors Salary &Benefits @ $12.38/hr.x 3.5/ hrs. x 180/days_-$46/797 COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS Exhibit B 211 212 213 214 215 216 217 301 302 303 304 306 306 307 401 402 403 Office Supplies -$2,000 Educational Supplies -Washington Colony Mentoring Project -$11,890 Printing Recruitment Translation _ Transportation (Mileage)-$2,200 Furniture &Equipment Maintenance Miscellaneous (please provide detail) Subtotal $147,281 FINANCIAL SERVICES EXPENSES Administrative Overhead (cannot exceed 15%of proposed maximum compensation)Senior Director $33,840 Legal &AudifExpense Indirect @5%$17,456 Commercial Liability Automobile Liability Legal Notices/Advertising Other Insurance (please specify) Accounting/Bookkeeping Subtotal:$36,176 TOTAL OF SALARIES &BENEFITS,OPERATIONAL EXPENSES,& FINANCIAL SERVICES EXPENSES:$319,404 DIRECT PREVENTION SERVICES Program Expenses -Incentives;4 educational field trips for Washington Colony Mentoring Project -$14,197 Program Expenses -Food 404 405 406 407 408 409 410 411 Program Expenses -Educational:17 High Ropes sessions at Scout Island @ 1,500 per session -$25,500 Program Expenses -Stipends Program Expenses -Other (Please Specify) -Service Learning Projects $8,500 Mini-Grant Projects Parent Training -$6,962 Publications Translation _ Transportation __ Youth Activities Subtotal $55,159 Salaries &Benefits:$136,037 Operational:$1477281 Financial Services:$36,176 Direct Prevention Services:$55,159 501 TOTAL EXPENSES $374,653 REQUEST FOR ONE TIME ADVANCE FOR START UP COSTS BIDDERS MATCH $2,000 - writing supplies,copy costs. $11,890 Educational materials for elective classes at Washington Colony Mentoring sites (2) -including board games,graphic design,robotics, art supplies,athletic supplies,video production,I Pads for 20 students Travel to sites within Fresno County -400 mi/mo x 9 months x 55/mi -$2,200 JUSTIFICATION Senior Director 26 days @ $720/day -$18,720 ($600/day and $120 Benefits) 5% Indirect to include HR services,business,legal services,office^space -$17,456 JUSTIFICATION Educational Field Trip Incentives include Kings Canyon National Park,Shrek the Musical at the Good Company Players Theatre, Stanford University, and Chaffee Zoo Costs are estimated at approximately $65.72 per student per trip for 54 students enrolled in the mentoring program FCOE Ropes Course -17 sites x 1 training x $1,500 per training -$25,500.Each of the 17 sites will participate in one training per year at the Scout Island Ropes Course Students will attend a teambuilding/planning kickoff for their site where goals and service opportunities will be explored and a plan of action developed for the year. Each of the 17 sites will be allocated $500 to conduct service learning activities and develop a budget for materials/supplies such as paint for community clean-up or garden supplies for community/school. Student/Family Trainings-$6,962 JUSTIFICATION 3120 3130 3140 COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS Grants Private Donations Other (Specify) 10% of Mentor Director Salary (Coordinator II)-$11,239.18 20 CTFF Staff-$151,200 NET PROGRAM BUDGET:$537,092 Coordinator II-23 days @ $488.66/day-$11,239.18 ($361.97/dayand $126.69 Benefits) 20 CTFF Staff x S12/hr x 3.5 hrs/day x 180 days -$151,200. Exhibit B COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS 101 102 103 104 105 106 107 108 109 110 111 112 PERSONNEL TITLE/DESCRIPTION Consultant/plans,organizes and coordinates operations Staff Secretary/Organize program and officeactivates Project Lead Paraeducator/Organize,train, instruct students Paraeducator/Organize,train, instruct students Paraeducator/Organize,train, instruct students Paraeducator/Organize, train, instruct students TOTAL SALARIES PAYROLL TAX &BENEFITS 151 FICA/OASDI 152 State Unemployment - SUI 153 State Disability - SDI 154 Medical/Health Benefits 155 Dental Benefits 156 Vision Benefits 157 Retirement Benefits 158 Other Benefits (Please specify) 159 SUBTOTAL PAYROLL TAX&BENEFITS (not to exceed 20%) 160 161 Worker's Compensation TOTAL OF PAYROLL TAX,BENEFITS &WORKER'S COMPENSATION TOTAL SALARIES&BENEFITS OPERATIONAL EXPENSES 201 Communications 202 Consultant Services 203 Dues &Subscriptions 204 Employee Clearance/Licensing 205 Employee Travel &Per Diem 206 Employee Training 207 Equipment 208 Equipment Maintenance 209 Facilities Maintenance 210 Food 211 Office/Educational Supplies 212 Postage 213 Printing 214 Recruitment 215 Translation 216 Transportation (Mileage) 217 Furniture &Equipment Maintenance 218 Miscellaneous (please provide detail) 219 220 221 222 Subtotal If bilingual indicate what language Hourly Wage Monthly Salary Yearly Salary FTE % $49.00 $20.63 $20.60 $13.07 $13.07 $1307 $13.07 $6,403 $4,061 $2,060 $1,149 $1,149 $1,149 $1,149 $76,836 75 $48,732 100 $18,540 100 $10,341 77 $10,341 77 $10,341 77 $10,341 77 July-Dec 2015 29,000 24,366 8,240 4,596 4,596 4,596 3,413 78,807 Please identifythe %amounts for each lineitem as applicable Actual FICA/OASDI $8361.25 Actual SUI $2,206.40 Actual SDI -$1457.93 Actual Med,Dentand Vis Ben -$9,436 See Medical/Health Benefits See Medical/Health Benefits Actual Retirement Benefits $1513.09 Medicare-$1755.66,Payroll Liability-$111.09,PERS Reduction$355.58 20%of salaries Actual Workers Comp.$1,550.33 Tax % 10.61% 2.85% 1.85% Lump sum $ $ $ 8,361.25 2,206.40 1,457.93 1.92%$1,513.09 2.82%$2,222.33 $15,761 $94,568 29,400 $6,945 $920 $37,265 Exhibit B-1 FINANCIAL SERVICES EXPENSES Administrative Overhead (cannot exceed 15%of proposed maximum 301 compensation) 302 Legal &Audit Expense @ 5% 303 Commercial Liability 304 Automobile Liability 305 Legal Notices/Advertising 306 Other Insurance (please specify) 307 Accounting/Bookkeeping 308 Subtotal TOTAL OF SAURIES &BENEFITS,OPERATIONAL EXPENSES, & FINANCIAL SERVICES EXPENSES 401 402 403 404 405 406 407 408 409 410 411 412 413 DIRECT PREVENTION SERVICES Program Expenses - Incentives Program Expenses - Food Program Expenses - Educational Program Expenses -Stipends Program Expenses - Other (Please Specify) Mini-Grant Projects Parent Training Publications Translation Transportation Youth Activities Subtotal Salaries &Benefits Operational Financial Services Direct Prevention Services TOTAL EXPENSES 501 REQUEST FORONE TIME ADVANCEFORSTART UPCOSTS BIDDERS MATCH 3120 Grants 3130 Private Donations Other (Specify)MentorDirector,20 CTFFStaff 3140 NET PROGRAM BUDGET COST PROPOSAL SUBSTANCE ABUSE PREVENTION SERVICES "PRE-ENTRY"STUDENTS TO NON-TRADITIONAL SCHOOLS July-Dec 2015 $9,360 $8,737 $18,097 $149,930 $7,098 $12,300 $14,520 $3,479 $37,397 $94,568 $37,265 $18,097 $37,397' $187,327 $80,975 $268,303 Exhibit B-1