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Home My WebLink AboutAgreement A-15-159 with Fresno Regional Workforce Investment Board.pdfAGT. # 15-159 COST/RESOURCE SHARING AGREEMENT This Cost/Resource Sharing Agreement is entered into between the Fresno Regional Workforce Investment Board ("FR WIB") and the Department of Social Services, County of Fresno(Partner), a One- Stop Partner in the Fresno County Local Workforce Investment Area, effective as ofthe first day of the term hereof. RECITALS WHEREAS the Workforce Investment Act ("WIA'') provides that the Fresno Regional Workforce Investment Board ("FRWIB") shall establish and operate a One-Stop System to serve customers in Fresno County with the collaboration of the Partner; and WHEREAS, the Partner is to share the cost and burden of the One-Stop System to the fullest extent allowable taking into account restrictions imposed by sources of funding relied upon by the Partner, which, if possible, shall contribute services or space if prohibited from paying cash to contribute its share of the expenses of the One-Stop System benefiting; and WHEREAS, the Partner in lieu of making cash payments of its share of costs incurred to benefit the Partner may contribute services or facilities; and WHEREAS, FR WIB has contracted with the Fresno Area Workforce Investment Corporation ("FA WIC") to provide administrative services, including, without limitation, administering this Agreement on behalf of the FR WIB; and WHEREAS, the FR WIB and Partner desire to enter into this Agreement in order to establish the methodology, terms and conditions under which they will provide resources or funds in sharing the costs of the One-Stop System, NOW, THEREFORE, in consideration ofthe mutual covenants contained herein, the parties hereto hereby agree as follows: I. Term. The term of this Agreement shall commence on July 1, 2014 and terminate on June 30, 2015, unless otherwise terminated as hereinafter provided. II. Cost Allocation Methodology. The FRWIB and the Partner agree that the allocation of costs set forth in Attachment A bears an equitable relationship to the benefits received by each. Details of the allocation will be maintained by FAWIC and made available to the Partner upon request. Those costs shall be allocated as follows: a. Direct Charge: Costs that are incurred for the benefit of the Partner shall be allocated to that Partner. b. Square Footage Percentage at a One-Stop Site: The Partner shall be allocated the cost of providing and maintaining facilities at each site based upon the percentage of the number of square feet at that site the Partner commits to use relative to the total space of the site. c. Communication Costs: The costs for telephone equipment maintenance, telephone lines and service, and internet lines and service will be based on the number of units used by the Partner. The cost for the number of units in common areas, such as the customer resource room, will be allocated to the Partner based on their square footage percent as determined in b. A usage fee for each telephone unit per month will be allocated to the Partner for the County-wide telephone system that was purchased with WIA funds. The usage fees by model are as follows: 1. Model 7905 $14.26 per month 2. Model 7961 18.57 per month 3. Model7902 13.34 per month 4. Model 7912 15.12 per month 5. Model7936 26.13 per month 6. Model 7911 14.03 per month 7. Model7941 16.22 per month Long distance will be allocated directly to the Partner as a direct cost in accordance with a. above. Long distance that cannot be identified with a specific agency will be allocated to the Partner based on their square footage as determined in b. III. Payment of Shared Costs. FA WIC will pay to the appropriate vendors the shared costs at each site. These payments will be considered the WIA resources for payment of allocable costs to WIA. IV. Partner Resources: The Partner will provide the staff positions as outlined in Attachment B and these will be considered payment in full for their allocable costs as determined in the One Stop Shared Cost Budget Summary: (Attachment A). The Partner will make no monetary/cash payment to FA WIC under this Agreement. a. If a cash payment is required from the Partner, FA WIC will invoice the Partner. The Partner shall submit their payment to the Fresno Area Workforce Investment Corporation, 2125 Kern Street, Suite 208, Fresno, CA 93721. All cash payments must be received by FAWIC no later than 45 calendar days after receipt of the invoice unless an alternative arrangement is agreed to in writing by FAWIC and the Partner. A Partner's failure to pay within a timely manner will be reported to the FRWIB Adult Council and may be subsequently submitted for dispute resolution as provided in Section V. b. If payment is made through the provision of resources other than cash, FA WIC will generate a form once a month for the Partner listing its contributions as indicated in Attachment B. The Partner will verify the provision of these resources by signing the document, indicating any variances, if needed, and then returning the document to the FAWIC. Ifthe Partner's actual reported resources are within 10% ofthe commitment, the Partner will be considered in compliance with this cost/resource sharing agreement. 2 V. Dispute Resolution. Any dispute among or between the parties hereto shall be addressed by the FRWIB in accordance with WIA and the appropriate Final Rules promulgated with respect thereto, as amended and applicable. Following a decision by FRWIB, the parties involved may appeal to the State ofCalifornia following the applicable procedures. Pending final resolution of a dispute hereunder, the parties involved shall proceed diligently to perform their respective obligations under the Agreement in accordance with the FRWIB decision, unless the parties have given a notice of termination as provided herein. VI. Termination. Use of funds identified in this Resource Sharing Agreement as being available to pay the costs, charges and fees set forth herein are contingent upon receipt of those funds by the Partner. The Partner may withdraw from this Agreement in the event that funding is either eliminated or reduced such that the Partner can no longer pay the costs set forth above. Such withdrawal shall be effective with no less than a 30-day written notification to FA WIC that the Partner lacks funding, or upon the vacating ofthe premises by the Partner, whichever is later. The Partner may withdraw from this Agreement at any time by giving no less than a 30-day written notice oftermination to FAWIC. The FRWIB and Partner executing this Cost/Resource Sharing Agreement agree to its terms and conditions. Department of Social Services, County of Fresno Signature Date Fresno Regional Workforce Investment Board Paul Bauer, Chair ~,~ rt Signature Date Prepared by Pat Louden 6/15/2014 3 1 Cost Resource Sharing Agreement 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day 3 and year first hereinabove written. 4 ATTEST: 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CONTRACTOR: FRESNO REGIONAL WORKFORCE INVESTMENT BOARD PLEASE SEE PREVIOUS SIGNATURE PAGE ATTACHED 4 COUNTY OF FRESNO By~~~~~~~~~~~~v Deborah A. Poochigian, Chai Board of Supervisors BERNICE E. SEIDEL, Clerk Board of Supervisors ~· By ___,lX,__. c'L!J PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED 1 2 APPROVED AS TO LEGAL FORM: 3 DANIEL C. CEDERBORG, COUNTY COUNSEL 4 5 6 7 APPROVED AS TO ACCOUNTING FORM: 8 VICKI CROW, C.P.A., AUDITOR-CONTROLLER/ 9 TREASURER-TAX COLLECTOR 10 11 12 13 14 REVIEWED AND RECOMMENDED FOR APPROVAL: 15 PLEASE SEE PREVIOUS SIGNATURE PAGE 16 ATTACHED 17 18 19 20 21 22 23 Fund/Subclass: 0001/10000 24 Organization: 56107001 25 Account/Program: 7870/0 26 27 28 5 Cost Resource Sharing Agreement SUMMARY DSS Amount Manchester Direct Costs 49,130 Adult Resource Room 7,781 Children's Room 15,392 Other Customer Areas 3,271 Total 75,574 Reedley Direct Costs 247,423 Customer Resource Room -247,423 TOTAL ALL SITES 322,996 Funds from financial agreements (215,000) Partner Resource In-Kind Contribution (179,263) Net for Resource Sharing -FRESNO REGIONAL WORKFORCE INVESTMENT BOARD ONE STOP SITE ALLOCATION FISCAL ENDING JUNE 30, 2015 EDD SCCCD DOR AARP Job Corps Other Amount Amount Amount Amount Amount Agencies 112,416 4,825 4,603 35,222 11,226 5,623 20,894 741 700 5,414 --- ---3,602 -8,773 324 290 2,266 750 -142,082 5,890 5,592 42,901 15,578 5,623 1,722 1,786 42,188 1,143 1,143 -2,865 2,929 42,188 144,947 8,819 5,592 42,901 15,578 47,811 (113,900) (6,000) 31,047 8,819 5,592 42,901 15,578 41,811 Attachment A WIA Total I Amount Amount 1 I I I 329,438 552,483 I 35,488 71,018 : 71,065 90,059 I 14,780 30.451 1 450,770 744,011 I I I I I 116,844 409,963 i 30,655 32,940 I 147,498 442,9041 I ' 598,269 1,186,9141 I (334,900): I 598,269 852,014 1 Description Assist with Job Fairs, Employer Services Events, Serve on the Self-Reliance Team Assist with Job Fairs, Employer Services Events, Serve on the Self-Reliance Team Reception Desk 15% ICRP Overhead Rate TOTAL IN-KIND CONTRIBUTION Prepared by Pao Ly PARTNER RESOURCES (Department of Social Services) FY 2014-15 Location Percent of Time Manchester 1.0 FTE Job Specialist Ill Reedley/Selma 0.4 FTE Job Specialist Ill Manchester 0.3 FTE OA Ill 1.7 FTE Attachment B Annual Salaries $97,299.00 $38,919.60 $19,662.00 $23,382.09 $179,262.69