HomeMy WebLinkAboutAgreement A-20-283-1 with MHSOAC.pdf Agreement No. 20-283-1
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES SCO ID:
STANDARD AGREEMENT-AMENDMENT
STD 213A(Rev.4/2020) REEMENT NUMBER AMENDMENT NUMBER Purchasing Authority Nuber
CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES 19MAG m
HSOAC052 01
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Mental Health Services Oversight and Accountability Commission
CONTRACTOR NAME
County of Fresno Department of Behavioral Health
2.The term of this Agreement is:
START DATE
September 1,2020
THROUGH END DATE
August 31,2025
3.The maximum amount of this Agreement after this Amendment is:
$6,000,000.00 Six million dollars and no cents
4.The parties mutually agree to this amendment as follows.All actions noted below are by this reference made a part of the Agreement and
incorporated herein:
Amends Exhibit A and Exhibit B.All language that has been added is shown in bold and underlined.All language that has been deleted is shown in
strike-through.
Amendment 1 replaces Attachment B-2 Budget Worksheet entirely with a new Attachment B-2 Budget Worksheet.
The following Exhibits are attached and hereby incorporated and made part of this Agreement:
-Exhibit A Scope of Work
-Exhibit B Budget Detail and Payment Provisions
-Attachment B-2 Budget Worksheet
All other terms and conditions shall remain the same.
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BYTHEPARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno Department of Behavioral Health
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
1925 E.Dakota Avenue Fresno CA 93726
PRINTED NAME OF PERSON SIGNING TITLE
Steve Brandau Chairman Board of Supervisors County of Fresno
CONTRACTOR AUTH I SIGNATURE DATE SIGNED
ATTEST:
BERNICE E.SEIDEL 1
Clerk of the Board of Supervisors
County Fresno,S=ofCalifornia
By
Deputy
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STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES SCO ID:
STANDARD AGREEMENT-AMENDMENT
STD 213A(Rev.4/2020) I AGREEMENT NUMBER AMENDMENT NUMBER Purchasing Authority Number
❑ CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES 19MHSOAC052 01
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Mental Health Services Oversight and Accountability Commission
CONTRACTING AGENCY ADDRESS CITY STATE JZIP
1325 J Street,Suite 1700 Sacramento CA 95624
PRINTED NAME OF PERSON SIGNING TITLE
Toby Ewing Executive Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE.Digitally signed by Toby DATE SIGNED
Toby Ewing Ewing
Date:2021.08.25
15,9042-07201
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
WIC 5897(f)
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State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit A Scope of Work
Amendment 1
EXHIBIT A
SCOPE OF WORK
1. Abstract/Summary
A. This grant is awarded pursuant to the Mental Health Student Services Act of
2019. COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH, hereafter
referred to as "Grantee," agrees to hire personnel or peer support to enhance an
existing county partnership with school-based programs, to expand access to
mental health services for children and youth, including campus-based mental
health services, and to facilitate linkage and access to ongoing and sustained
services.
B. The Mental Health Student Services Act of 2019 (MHSSA) grants are be used to
provide support services that address the following goals:
1) Preventing mental illnesses from becoming severe and disabling
2) Improving timely access to services for underserved populations
3) Providing outreach to families, employers, primary care health care
providers, and others to recognize the early signs of potentially severe
and disabling mental illnesses
4) Reducing the stigma associated with the diagnosis of a mental illness or
seeking mental health services
5) Reducing discrimination against people with mental illness
6) Preventing negative outcomes in the targeted population, including, but
not limited to:
a) Suicide and attempted suicide
b) Incarceration
c) School failure or dropout
d) Unemployment
e) Prolonged suffering
f) Homelessness
g) Removal of children from their homes
h) Involuntary mental health detentions
2. Detailed Scope of Work
A. The scope of work for this Agreement is contained in the Grant Application
submitted by the Grantee (Grantee's Application) in response to the Mental
Health Services Oversight and Accountability Commission's (Commission)
Request for Applications, MHSSA_001 Addendum 2 (hereinafter, "RFA") as
revised by this Amendment 1. Grantee's Application is incorporated by
reference and made part of this Agreement as if attached hereto.
Page 1 of 5
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit A Scope of Work
Amendment 1
3. Contacts
A. Direct all inquiries regarding this Agreement to the representatives listed in the
charts below. Representatives may be changed by written notice to the other
party. Such notice shall be given within 30 days of the change.
State Agency: Mental Health Services Grantee: County of Fresno
Oversight and Accountability Department of Behavioral Health
Commission
Name/Title: Cheryl Ward Name/Title: Earp^-st Rud-dy McRdes
Health Program Specialist I Dawan Utecht Director of Behavioral
Health/Public Guardian ChAmPMAA A
Board of Superviser-s
Phone: (916) 2'�4 445-8727 Phone: (559) 600-4WO 9193
Fax: (916) 445-4927 Fax: (559) 600 1609 455-4633
Email: Cheryl.Ward@mhsoac.ca.gov Email: hmp-ndes@freSRE) ountye T
dutecht@fresnocountyca.gov
Direct all administrative inquiries to:
State Agency: Mental Health Services Grantee: County of Fresno
Oversight and Accountability Department of Behavioral Health
Commission
Section/Unit: Administrative Services Section/Unit:
Attention: °irh_r^' Thut Chelsea Attention: Susan Holt
Yuen, Contract Analyst Deputy Director
Address: 1325 J Street, Suite 1700 Address: 1925 E Dakota Avenue
Sacramento, CA 95814 Fresno, CA 93726
Phone: (916) 445-8798 8696 Phone: (559) 600-9058
Fax: (916) 445-4927 Fax: (559) 600-7673
Email: omrh;rd Th---t@mhseac= gev Email: sholt@fresnocountyca.gov
ChelseaMuen@mhsoac.ca.gov
4. Grant Cycle (see RFA, Section V.C.)
A. This Agreement is for a #ems five-year grant cycle, with funds allocated in
quarterly installments.
B. Funding is based on the Grantee's compliance with the RFA requirements as
submitted through Grantee's Application.
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State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit A Scope of Work
Amendment 1
C. Grantee shall participate in monthly check-in meetings with Commission staff
either in-person, by phone or some other agreed upon arrangement. The intent
is for the Grantee to provide a status on their program including, but not limited
to, reporting requirements, hiring, spending, schedule, and any other relevant
issues.
D. The Commission may withhold funds from Grantee if the Grantee fails to meet
the reporting requirements, falls behind schedule, has unexpended funds, or
modifies the scope of the program. If Grantee finds itself in this position, the
Grantee shall immediately contact the Commission and provide a mitigation plan
to address the contractual program deficiency. The Commission may withhold
funds until an agreed upon mitigation plan is presented and accepted by the
Commission.
5. Allowable Costs (See RFA, Section V.E.)
A. Grant funds must be used as proposed in the Grantee's Application and
approved by the Commission as follows:
1) Allowable costs include:
a) Personnel and/or peer support
b) At least 90 percent of the personnel costs must be for personnel who
are dedicated to delivering services.
c) The amount budgeted for administration costs shall not exceed 15
percent of the total budget grant amount, annually, and includes any
administrative costs associated with contracted personnel.
d) Program costs include, but are not limited to training, technology
(e.g., telehealth), facilities improvements, and transportation.
e) Funds may also be used to facilitate linkages and access to ongoing
and sustained services, including:
i. Services provided on school campuses
ii. Suicide prevention services
iii. Drop-out prevention services
iv. Outreach to high-risk youth and young adults, including, but
not limited to, foster youth, youth who identify as lesbian,
gay, bisexual, transgender, or queer, and youth who have
been expelled or suspended from school
V. Placement assistance and development of a service plan that
can be sustained over time for students in need of ongoing
services
f) Funds may also be used to provide other prevention, early
intervention, and direct services, including, but not limited to, hiring
qualified mental health personnel, professional development for
Page 3 of 5
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit A Scope of Work
Amendment 1
school staff on trauma-informed and evidence-based mental health
practices, and other strategies that respond to the mental health
needs of children and youth, as determined by the Commission.
2) Grant funds may be used to supplement, but not supplant existing
financial and resource commitments of the county, city, or multi-county
mental health or behavioral health departments, or a consortium of
those entities, or educational entities that receive a grant.
3) Grant funds cannot be transferred to any other program account for
specific purposes other than the stated purpose of this grant.
6. Evaluation (See RFA,Section Vlll.)
A. Grantee shall employ staff through the grant for MHSSA data gathering,
submission of relevant data, and submission of program implementation and
summary program evaluations to the Commission. Grantee shall evaluate its
MHSSA funded program.
B. Evaluation activities are intended to provide counties and the Commission
with data related to program impact and individual experience, and to
demonstrate program effectiveness throughout the grant cycle. It is intended
that the results from the local evaluations by the grantees will yield best
practices for school-based mental health partnerships, number of students
served, demographics, data on linkage to ongoing mental health services,
and comparison data on negative outcomes of untreated mental health
conditions e.g. suicide, school failure, and out of home placement.
C. Grantee shall collect relevant person identified-level data. If requested,
Grantee shall provide access to the Commission to all relevant person
identified-level data collected and maintained by the Grantee. Grantee shall
ensure that county partners grant access to the Commission to all relevant
person identified-level data.
7. Reporting (See RFA, Section IX.)
A. Grantee shall provide information to the Commission on a quarterly basis
within 30 days after the end of each reporting period. The Commission may
modify the reporting date to better fit in with the Grantee's normal month-
end financial cycle. The Grantee shall submit the following reports:
1) Hiring Report
The Hiring Report shall include the following:
a) List each type of personnel hired by the county and/or hired as a
contractor (e.g., peers, social workers, nurses, clinicians, mental
Page 4 of 5
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit A Scope of Work
Amendment 1
health workers, etc.). Identify which staff are county staff and which
are contract.
b) List of personnel at service locations/points of access (e.g., school
sites). Access point location and addresses must be identified. If an
address is not possible, clearly identify the area in which the access
point(s) will be (i.e., provide detailed description).
2) Evaluation Data
Grantee shall provide to the Commission data based on the specifications
and timelines defined by the Commission.
3) Expenditure Information
Grantee shall report all Grant expenditure information in the Annual
Fiscal Report within 30 days of the end of the grant year. Grantee shall
remit to the Commission all unexpended grant funds at the end of the
contract term.
8. Program Communications (See RFA, Section VII.E.v.)
Grantee shall increase awareness of and access and linkage to mental health
services for students and their families and provide related information on the
partnership website(s).
9. Amendments
This Agreement may be amended upon mutual consent of the parties. All
amendments must be in writing and fully executed by authorized
representatives of each party.
Page 5 of 5
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOACOS2
Accountability Commission (Commission) Exhibit B Budget Detail and Payment Provisions
Amendment 1
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Invoicing and Payment
a) The amount payable by the Commission to the Grantee is specified in Section
4, Payment Schedule.
b) Grant Award Claim Form (Attachment B-1) shall be submitted no later than
the first week after each quarterly reporting period and is subject to the
Commission's review and approval before being paid.
c) To expedite the processing of the Grant Award Claim Form submitted to the
Commission for fund distribution, Grantee shall submit one original and two
copies of each Grant Award Claim Form to the Commission Grant Manager at
the following address:
Mental Health Services Oversight and Accountability Commission
1325 J Street, Suite 1700
Sacramento, CA 95814
2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any
subsequent years covered under this Agreement does not appropriate
sufficient funds for the program, this Agreement shall be of no further force
and effect. In this event, the State shall have no liability to pay any funds
whatsoever to Grantee or to furnish any other considerations under this
Agreement and Grantee shall not be obligated to perform any provisions of
this Agreement.
b) If funding for any fiscal year is reduced or deleted by the Budget Act for
purposes of this program, the State shall have the option to either cancel this
Agreement with no liability occurring to the State, or offer an agreement
amendment to Grantee to reflect the reduced amount.
c) If this contract overlaps Federal and State fiscal years, should funds not be
appropriated by Congress or approved by the Legislature for the fiscal year(s)
following that during which this grant was executed, the State may exercise
its option to cancel this grant.
Page 1 of 3
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit B Budget Detail and Payment Provisions
Amendment 1
d) In addition, this grant is subject to any additional restrictions, limitations, or
conditions enacted by Congress or the Legislature which may affect the
provisions or terms of funding of this grant in any manner.
3. Budget Detail
The total amount of this Agreement shall not exceed $6,000,000.00. Payment
shall be made in accordance with the payment schedule below. The „-,;e
feF+his ngr.,.,.,- eRt ., hp l .J w4he t r aFd to fiseal .
4. Payment Schedule
Grantee was approved for a grant cycle that covers #ems five grant years (see
Attachment B-2— Budget Worksheet for approved funding amounts for Grant
Years 1, 2, 3 and 4), with funds allocated annually at the beginning of each grant
year. Payment will be made quarterly,and the total amount of payments made
in any grant year is to not exceed the amount stated in the chart below., unless
Grantee, with prior written approval from the Commission, moves unspent
funds forward to one or more subsequent grant years. Per each grant year
a) Grantee may move all unspent funds from Grant Year 1 forward to one or
more subsequent grant years with prior written approval from the
Commission.
b) Grantee may move unspent funds from Grant Years 2 and 3 forward to one
or more subsequent grant years with prior written approval from the
Commission. The maximum amount allowed to be moved forward from
Grant Years 2 and 3 is 20% of the amount listed in the chart below for the
specified grant year.
Grant Year Distribution Grant Funding
Grant Year 1 $ Q&'�901,520,672.00
Grant Year 2 $2,75 ,945.99 2,654,584.00
Grant Year 3 $1,174,992.99 913,995.00
Grant year 4 $1,2 1,329.90 910,749.00
Grant Total $6,000,000.00 6,000,000.00
This grant is approved for a five-year grant cycle, with funds allocated in
quarterly installments. Grant funding for Grant Year 5 is the amount of unspent
grant funds available for Grant Year 5 based on the Grantee's Grant Year 4
Annual Fiscal Report. The Grantee will provide the Commission with a Budget
Worksheet which reflects the projected budget for Grant Year 5 no later than
Page 2 of 3
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Exhibit B Budget Detail and Payment Provisions
Amendment 1
July 31, 2024. Upon receipt of the Budget Worksheet and approval by the
Commission, the Grantee may spend the approved funds in Grant Year 5.
The Commission may withhold quarterly payments until the Grantee has fully
expended unspent funds.
Page 3 of 3
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Attachment B-2: Budget Worksheet
Amendment 1
ATTACHMENT B-2
BUDGET WORKSHEET
(Whole Dollars)
Hire Staff(list individual role/classification)(add Hiring GY 1 GY 2 fters GY 4 f„Total All GYs
rows as needed;) Month
Family Partner 1 2� 35,110 ; 35,120 ; 35,110 35,110 .r140,450
.........................................�.............................................. ,..............................................�..............................................�............................................_.
Family Partner 2 2 35,110 i 35,120 35,110 35,110 ; 140,450
Family Partner 3 2 35,110 35,120 35,110 35,110 : 140,450
........................................i,...............................................i,................................................,.............................................`P,.............................................
FamilyPartner4 Z.........._ _................35,110.��,.......................35,120. ,.......................35,110. ,.......................35,110.�....................140,450
Family Partner 5 14 ; 5,852 ; 35,120 35,110 35,110 111,192
............................................... ...............................................,...............................................,............................................... ..............................................
Family Partner 6 14 5,852 ? 35,120 i 35,110 ; 35,110 111,192
.....................................
Family Partner 7 14 5,852 35,120; 35,1101 35,110 :: 111,192
FamilyPartner 8 14 t...........................5,852..�,..............................................35,120 t'.............................................. ,..............................................1............................................111,192
............................................... ..................._ _ ..............................................�,,................................................r,......................................
........
Family Partner 9 26 - 5,852 35,110 35,110 ; 76,072
Family Partner 10 zfi.............. .......................... ..... ..................._.. 5,852 .....................35,110�.......................35,110 ........................76,072
..............................................�............................. _ _ ............................................�..............................................�..............................................
Family Partner 11 26 - 5,952 35,110 35,110 76,072
Family Parner 12 26 - ; 5,852 ? 35,110 ; 35,110 ; 76,072
..............................................�.............................................. ,..............................................�..............................................�............................................_.
.........................................................................................................................................................................................................................................................................
Subtotal-(8)Personnel Services Salaries 163,347 304,367 421,320 421,320: 1,310,853
Add:(9)Personnel Services Benefits 125,587 231,789 318,604 318,604 iiF 865,163
i i• -
(10)Total Personnel Services 289,433 536,156 739,924 739,924 2,305,437
Hire Contractors or other non-staff(If (12)K
applicable,list individual role/classification)(Add Month 131 GY 1 fl
Tool Kit Preparation&Marketing Services 1 126,584: - - - 126,584
Marketing&Communication Services for .. ......................,.............................................t,..............................................,.............................................. .............................................. ,............................................_.
Wellness Centers 1 13,152 10,378 - - 23,530
Building Architect Fees 1 168,396; - - € - 168,3%
..............................................�.............................................. .............................................. ...............................................r............................................
Building Construction-New Construction 12 771,615 1,936,554 - - 2,708,169
...
Facilities Improvement 1 y.........................1a' _t�......................................._.... ,......................................._.... ........................................_.... ............................................_.
395
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State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052
Accountability Commission (Commission) Attachment B-2: Budget Worksheet
Amendment 1
f 181 Total Contracted Services 1,094,132 1,946,932 3,041,064
(19i Total Personnel/Contracted Services 1,383,565 2,483,098 739,924 739,924, 5,346,501
(20)Other Costs(non-staff and non-contracted (21)Exp (22)GY 1 (231 GY 2 (24)GY 3 GY 4 (26)Total All GYs
services) Month
Non-Capitalized Equipment 1 30,000 30,000 - 60,000
Materials and Supplies 1 28,OOC 28,OCO w 16,000 16,C00 88,000
......................................
Training and Development Expenses 2 6,200 6,200 6,200 3,200 21,800
.................................
Travel Reimbursement Expenses 2 18,00C 36,000 54,000 54,C00 162,000
......................
Building Repairs 36 5,760 5,760 '� 11,520
...................
Professional Services and Operating
Expenditures 1 11,000 17,000 23,000 23,C00 74,000
............. ............. ............. ......... ... ...................... ......................
........ .... .............
........................... ............................... ............................. ............
......-................ ..............._............... ............................................................_................_........... ................_.................-..
IF
........................................................................................................................................................................................<...............................................
�, .............. ..............
.................................................I.................................................I.
i......................................................................................:..................................................:...................................................i.................................................>.................................................
(27)Total Other Costs 93,200 117,200 104,960' 101,960! 417,320
(28)Total Program Costs before
Administration 1,476,765 2,600,298 844,884, 841,884 5,763,821
f 291 Administration(includes indirect costs and
overhead,limited to 15%)* 43,907 54,296 69,112 68,865 236,180
=3 1 Total Proposed Program Costs 1,520,672 2,654,594 913,995 910,749 6,000,000
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