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Home My WebLink AboutAgreement A-19-080-1 with Westside Family Preservation Services Network.pdf- 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT I TO AGREEMENT THIS AMENDMENT, hereinafter referred to as Amendment I is made and entered into this ___________ day of ________________, 2019, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY,” and WESTSIDE FAMILY PRESERVATION SERVICES NETWORK, a California non-profit corporation, whose address is 16856 4th Street, Huron, CA 93234, hereinafter referred to as “SUBRECIPIENT.” WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement No. 19-080, effective February 12, 2019, for home visitation services for California Work Opportunity and Responsibility to Kids clients; and WHEREAS, COUNTY desires to amend the Agreement to add funding to provide for distribution of material goods related to care, health, and safety of the child and family by SUBRECIPIENT to families during the course of SUBRECIPIENT’s home visits; and WHEREAS, COUNTY desires to amend the Agreement regarding said changes and restate the Agreement in its entirety. NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows: 1.That the existing COUNTY Agreement No. 19-080, Page Two (2), Section Four (4) beginning with Line Twenty-Three (23), with the word “In” and ending on Page Two (2), Line Twenty- Four (24) with the number “$470,000” be deleted and the following inserted in its place: "For the period of February 12, 2019 to June 30, 2019, in no event shall services performed under this Agreement be in excess of One Hundred Thirty-Eight Thousand Two Hundred Thirty-Six and No/100 dollars ($138,236). For the period of July 1, 2019 to June 30, 2020, in no event shall services performed under this Agreement be in excess of Three Hundred Forty-Six Thousand Seven Hundred Sixty-Four and No/100 dollars ($346,764). The cumulative total of this Agreement shall not be in excess of Four Hundred Eighty-Five Thousand and No/100 dollars ($485,000)." 2.That all references in existing COUNTY Agreement No. 19-080 to Exhibit A shall be changed to read “Revised Exhibit A,” which is attached hereto and incorporated herein by this reference. Agreement No. 19-080-1 5th November - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That all references in existing COUNTY Agreement No. 19-080 to Exhibit B shall be changed to read “Revised Exhibit B,” which is attached hereto and incorporated herein by this reference. COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend Agreement No. 19-080 and, that upon execution of this Amendment I, the original Agreement and this Amendment I, shall together be considered the Agreement. The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants, conditions and promises contained in this Agreement not amended herein shall remain in full force and effect. This Amendment I is effective retroactive to February 12, 2019. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as of 2 the day and year hereinabove written. 3 4 5 6 7 8 9 SUBRECIPIENT: WESTSIDE FAMILY PRESERVATION SERVICES NETWORK By:~~~~----~ :, PrintName: hm,,t!:,t'sco <?h,w~ Title : · ? ~~~l.d ¼t Chairman of the Board, or President, or any Vice President Byyu~--:t~ u',4 Print Name: Jua,n7ftJ.. M fhJ:2 Title: / ~S9SU.<£~· Secretary (of Corpor tion), or any Assistant Secretary, or Chief Financial Officer, or any Assistant Treasurer Mailing Address: 16856 4th Street, P.O. Box 898 Huron, CA 93234 Phone No: (559} 945-1022 COUNTY OF FRESNO Nathan Magsig, Chairman of the Board of Supervisors of the County of Fresno ATTEST: BERNICE E. SEIDEL Clerk of the Board of Supervisors County of Fresno, State of California 9y: d\oo '. r• Deputy 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Contact: Jeannemarie Caris-McManus, Ph .D., Executive Director, CEO FOR ACCOUNTING USE ONLY: Fund/Subclass: 0001/10000 ORG No.: 56107001 Account No.: 7870/0 -3 - Revised Exhibit A Page 1 of 4 SUMMARY OF SERVICES ORGANIZATION: Westside Family Preservation Services Network ADDRESS: 16856 4th Street, P.O. Box 898 Huron, CA 93234 SERVICES: CalWORKs Home Visitation Services TELEPHONE: (559) 945-1022 CONTACT: Jeannemarie Caris-McManus, Ph.D, Executive Director, CEO TERM: February 12, 2019 – June 30, 2019 - $138,235 July 1, 2019 – June 30, 2020 - $346,765 CONTRACT MAXIMUM: $485,000 ______________________________________________________________________________ I. SUMMARY OF SERVICES The CalWORKs Home Visiting Program (HVP) is a voluntary program for first-time, low-income parents with a purpose of supporting health outcomes for pregnant and parenting women and infants born into poverty, expanding their future educational, economic, and financial capability opportunities, and improving the likelihood that they will exit poverty. Subrecipient will provide home visiting services through contracted Neighborhood Resource Centers (NRCs) located in Coalinga and Huron, utilizing the Healthy Families America (HFA) model. HFA is designed for parents facing challenges such as single parenthood; low income; childhood history of abuse and other adverse child experiences; and current or previous issues related to substance abuse, mental health issues, and/or domestic violence. Home visitors will utilize the Growing Great Kids (GGK) curriculum to provide the home visiting services. The GGK curriculum provides home visitors with research-informed, strength-based & solution-focused “Home Visit Conversation Guides” for engaging parents, cultivating secure attachments, and bolstering child development, while building parenting, family strengthening, and other essential life skills. Revised Exhibit A Page 2 of 4 II. LOCATION OF SERVICES Coalinga NRC Huron NRC Zip Codes/Cities to be Served Coalinga (93210) Huron (93234) Anticipated Number of Unduplicated Clients to be Served Annually 15 15 III. TARGET POPULATION The primary population is a voluntary participant who is a member of a CalWORKs assistance unit, who is pregnant with no other children at the time of enrollment, or a first-time parent, or caretaker relative of a child less than twenty-four months at the time he or she enrolls in the HVI program. Families with more than one child receiving CalWORKs will be considered the secondary population. All referrals will be sent to the Subrecipient as predetermined to be eligible by the County. Any clients deemed potentially eligible by the Subrecipient should be referred back to the County. IV. SUBRECIPIENT’s RESPONSIBILITIES A. All direct service and supervisory staff are to complete all evidence-based model and curricula trainings as required by the County, within a designated time-period determined by the County. Required training topics will include HFA, GGK, and County- specific benefit programs. B. Maintain fidelity to the HFA model. 1. One home visit per week prenatally and for the first six months after the child’s birth. After the first six months, visits may be less frequent, based on families’ needs and progress over time. Visits will typically last one hour. 2. All direct service staff, supervisors and program managers will complete all required HFA training. 3. Complete the processes for HFA affiliation and accreditation. 4. Maintain the staffing requirements prescribed by the HFA model. C. Maintain fidelity to the GGK curriculum 1. All supervisors and home visitors will complete all required GGK training. Revised Exhibit A Page 3 of 4 D.Recruit participants through daily work in providing services to CalWORKs families that come into the resource center of their own volition. Subrecipient will contact County in order to confirm client eligibility. E.Collaborate with County to provide necessary referrals related to the following: (1) Prenatal, infant, and toddler care; (2) Infant and child nutrition; (3) Developmental screening assessments; (4) Parent education, parent and child interaction, child development, and child care; (5) Job readiness and barrier removal; and, (6) Domestic violence and sexual assault, mental health, and substance abuse treatment. F. Collaborate with County to determine appropriate amount of attempts to re-engage a family that has stopped participating. G.Distribute material goods related to care, health, and safety of the child and family, which shall not exceed five hundred dollars ($500). Material goods include, but are not limited to: child safety kits, car seats, appliance repairs, adaptive equipment for children with disabilities, and resources related to child and family language and literacy needs. H.Collaborate with County to jointly develop process to determine when material goods will be offered, and how to track material goods expenditures. I.Complete case plans with clients, per the HFA model and GGK curriculum, and track client progress. J.Document services, as appropriate, using a designated computer software system as authorized by County. K.Complete annual Civil Rights training provided by County. L.Meet with County as often as needed. M.Provide reports and data as requested by County. V. COUNTY RESPONSIBILITIES A.County staff will identify eligible clients that are part of both the primary and secondary populations. B.County will coordinate client outreach activities to eligible clients, via one-on-one staff and client interactions, both by phone and during in-person interviews. County will obtain permission to release client’s information to the Subrecipient for contact. C.Collaborate with Subrecipient to provide necessary referrals related to the following: (1) Prenatal, infant, and toddler care; (2) Infant and child nutrition; (3) Developmental screening assessments; (4) Parent education, parent and child interaction, child development, and child care; (5) Job readiness and barrier removal; and, (6) Domestic violence and sexual assault, mental health, and substance abuse treatment. D.Collaborate with Subrecipient to determine appropriate amount of attempts to re- engage a family that has stopped participating. Revised Exhibit A Page 4 of 4 E. Collaborate with Subrecipient to jointly develop process to determine when material goods will be offered, and how to track material goods expenditures. F. Meet with Subrecipient as often as needed for service coordination, problem and issue resolution, information sharing, training, and review and monitoring of services. G. Coordinate and provide training in the following areas: CalWORKs, Medi-Cal, CalFresh, Special Supplemental Nutrition Program for Women, Infants and Children (WIC), and other programs, with county-specific information about how the home visiting professionals can help a parent access additional services for which he or she may be eligible and troubleshoot problems with benefits or eligibility that would impact his or her access to services. Training will also address cultural competency and implicit bias and strength-based practices for working with families with unmet needs. H. Provide annual Civil Rights training information and materials to Subrecipient. VI. MONTHLY REPORTS AND OUTCOMES Subrecipient shall provide County monthly activity reports on services rendered. Subrecipient and DSS shall mutually agree on changes to data tracking as needed and requested. BUDGET SUMMARY (5 Months) VENDOR NAME: Westside Family Preservation Services Network February 12, 2019-June 30, 2019 Site 1 - Coalinga CATEGORY SALARIES & BENEFITS SERVICES & SUPPLIES INDIRECT COSTS TOTAL EXPENSES TOTAL $ 44,616 $ 17,589 $ 6,913 $ 69,118 Revised Exhibit B Page 1 of 6 BUDGET SUMMARY (12 Months) VENDOR NAME: Westside Family Preservation Services Network July 1, 2019-June 30, 2020 Site 1 - Coalinga CATEGORY BUDGET ITEM # TOTAL Salaries 0100 $ 85,020 Payroll Taxes 0150 $ 9,352 Benefits 0200 $ - SUBTOTAL: $ 94,372 SERVICES & SUPPLIES Insurance 0250 $ 2,336 Communications 0300 $ 5,760 Office Expense 0350 $3,600 Equipment 0400 $2,000 Facilities 0450 $4,111 Travel Costs 0500 $6,000 Program Supplies 0550 $ 26,865 Consultancy/Subcontracts 0600 $- Fiscal & Audits 0650 $ 11,000 Training 0660 $- Indirect Costs 0700 $ 17,338 SUBTOTAL: $ 79,010 TOTAL EXPENSES $ 173,382 Revised Exhibit B Page 2 of 6 Revised Exhibit B Page 3 of 6 Westside Family Preservation Services Network CalWORKs HVP - Site 1: Coalinga NRC Account Number Account Total 0100 Salaries Current staff salaries, fully staffed $ 85,020 0150 Payroll Taxes @ 11% $ 9,352 0200 Benefits $ - 0250 Insurance Allocated by FTE, 17% $ 2,336 0300 Communications Cell phone stipends, portion of land line and internet (allocated by FTE) $ 5,760 0350 Office Expense Toner; paper; office supplies at $300 mo. $ 3,600 0400 Equipment Two refurbished computers $ 2,000 0450 Facilities Allocated by FTE and physical location of program staff $ 4,111 0500 Travel Costs $500/month $ 6,000 0550 Program Supplies HFA/GGK training, Material Goods, Program Supplies $ 26,865 0600 $ - 0650 Fiscal & Audits Payroll, invoicing and audit support of $500/mo. plus $5,000 per site toward Federal A-133 audit $ 11,000 0660 Training $ - 0700 Indirect Costs 10% $ 17,338 Budget Total $ 173,382 Consultancy/Subcontracts Expense Category Descriptions BUDGET EXPENSE CATEGORY DESCRIPTIONS July 1, 2019 - June 30, 2020 NAME OF ORGANIZATION: NAME OF PROJECT: BUDGET SUMMARY (5 Months) VENDOR NAME: Westside Family Preservation Services Network February 12, 2019-June 30, 2019 Site 2 - Huron CATEGORY SALARIES & BENEFITS SERVICES & SUPPLIES INDIRECT COSTS TOTAL EXPENSES TOTAL $ 44,616 $ 17,589 $ 6,913 $ 69,118 Revised Exhibit B Page 4 of 6 BUDGET SUMMARY (12 Months) VENDOR NAME: Westside Family Preservation Services Network July 1, 2019-June 30, 2020 Site 2 - Huron CATEGORY BUDGET ITEM # TOTAL Salaries 0100 $ 85,020 Payroll Taxes 0150 $ 9,352 Benefits 0200 $ - SUBTOTAL: $ 94,372 SERVICES & SUPPLIES Insurance 0250 $ 1,511 Communications 0300 $ 3,720 Office Expense 0350 $7,800 Equipment 0400 $5,600 Facilities 0450 $1,500 Travel Costs 0500 $7,041 Program Supplies 0550 $ 23,500 Consultancy/Subcontracts 0600 $- Fiscal & Audits 0650 $ 11,000 Training 0660 $- Indirect Costs 0700 $ 17,338 SUBTOTAL: $ 79,010 TOTAL EXPENSES $ 173,382 Revised Exhibit B Page 5 of 6 Revised Exhibit B Page 6 of 6 Westside Family Preservation Services Network CalWORKs HVP - Site 2: Huron NRC Account Number Account Total 0100 Salaries Current staff salaries, fully staffed $ 85,020 0150 Payroll Taxes @ 11% $ 9,352 0200 Benefits $ - 0250 Insurance Allocated by FTE, 11% $ 1,511 0300 Communications Cell phone stipends, portion of land line and internet (allocated by FTE) $ 3,720 0350 Office Expense Toner; paper; office supplies at $150mo., plus $500/mo. executive expenditures $ 7,800 0400 Equipment Two refurbished computers, two printers, two used cubicles $ 5,600 0450 Facilities Allocated by FTE and physical location of program staff $ 1,500 0500 Travel Costs $500/month, plus $87/month for PM $ 7,041 0550 Program Supplies HFA/GGK training, Material Goods, Program Supplies $ 23,500 0600 $ - 0650 Fiscal & Audits Payroll, invoicing and audit support of $500/mo. plus $5,000 per site toward Federal A-133 audit $ 11,000 0660 Training $ - 0700 Indirect Costs 10% $ 17,338 Budget Total $ 173,382 Consultancy/Subcontracts BUDGET EXPENSE CATEGORY DESCRIPTIONS July 1, 2019 - June 30, 2020 NAME OF ORGANIZATION: NAME OF PROJECT: Expense Category Descriptions