HomeMy WebLinkAboutAgreement A-14-556-1 with Quality Group Homes, Inc..pdf1
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT I TO AGREEMENT (hereinafter “Amendment”) is made and entered into
this ______ day of __________, 2019, by and between COUNTY OF FRESNO, a Political Subdivision
of the State of California, Fresno, California (hereinafter “COUNTY”), and QUALITY GROUP HOMES,
INC., a private non-profit corporation, whose address 4928 E. CLINTON, SUITE 108, FRESNO, CA
93727, hereinafter referred to as "CONTRACTOR."
WITNESSETH:
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. 14-556, effective September 9, 2014, hereinafter referred to as the "Agreement"; and
WHEREAS, the parties desire to amend the Agreement regarding changes as stated below and
restate the Agreement in its entirety.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1.That the following text in the Agreement, Page Three (3) beginning with Section Four
(4), Line Twelve (12) with the word “For” and ending on Page Four (4), Eight (8) with the word
“CONTRACTOR” be deleted and the following inserted in its place:
“For actual services provided as identified in the terms and conditions of this Agreement,
including Exhibit A, COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
compensation in accordance with Revised Exhibit B, attached hereto and by this reference
incorporated herein. Mandated travel shall be reimbursed based on actual expenditures and mileage
reimbursement shall be at CONTRACTOR's adopted rate per mile, not to exceed the IRS published
rate. CONTRACTOR agrees to limit administrative costs to a maximum of 15% of the total program
budget and to limit employee benefits to a maximum of 20% of total salaries for those employees
working under this Agreement during the term of this Agreement. Payment shall be made upon
certification or other proof satisfactory to DSS that services have actually been performed by
CONTRACTOR as specified in this Agreement.
In no event shall compensation for services performed under this Agreement be in
excess of Two Hundred Seventeen Thousand and No/100 Dollars ($217,000) for the period of October
Agreement No. 14-556-1
24th September
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1, 2014 to September 30, 2015. In no event shall compensation for services performed under this
Agreement be in excess of Two Hundred Twenty-Three Thousand Five Hundred and No/100 Dollars
($223,500) for the period of October 1, 2015 to September 30, 2016. In no event shall compensation for
services performed under this Agreement be in excess of Two Hundred Thirty Thousand Two Hundred
and No/100 Dollars ($230,200) for the period of October 1, 2016 to September 30, 2017. In no event
shall compensation for services performed under this Agreement be in excess of Two Hundred Thirty-
Seven Thousand One Hundred and No/100 Dollars ($237,100) for the period of October 1, 2017 to
September 30, 2018. In no event shall compensation for services performed under this Agreement be
in excess of Two Hundred Forty-Four Thousand Two Hundred and No/100 Dollars ($244,200) for the
period of October 1, 2018 to September 30, 2019. In no event shall the compensation for services
performed under this Agreement be in excess of Thirty Five Thousand Six Hundred Thirty Three and
No/100 Dollars ($35,633) for the period of October 1, 2019 to December 31, 2019. The cumulative total
of this Agreement shall not be in excess of One Million One Hundred Eighty Seven Thousand Six
Hundred Thirty Three and No/100 Dollars ($1,187,633). It is understood that all expenses incidental to
CONTRACTOR's performance of services under this Agreement shall be borne by CONTRACTOR.”
2.That all references in the Agreement to "Exhibit B" shall be changed to read "Revised
Exhibit B", which is attached hereto and incorporated herein by this reference.
3.COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend
Agreement No. 14-556, and that upon execution of this Amendment, the original Agreement, and this
Amendment, shall together be considered the Agreement.
4.The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall remain
in full force and effect.
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EXECUTED AND EFFECTIVE as of the date first above set forth .
CONTRACTOR:
QUALITY GROUP, HOMES, INC . ,,.
,?
By L,_. /__.-:~ ,,----~
Pr int Nam ~ 2:/-/(,:,f ,, /
--:7') v'.2 / )'.'\ .
T itle : //.--'V;(£/,0Y/5//4 , /
Chairman of the Board , or
President, or any Vice President
sW/uu;;JJh0-f 1YY
Print Name :~\ {A ( \ G1 n j\o(Y\..&0
Tit le : S&ty:,ot Dvl VJ
Secretary (of Corporation ), or
any Assistant Secretary , or
Ch ief Financial Officer , or
any Assistant Treasurer
Mailing Address :
4928 E. Clinton , Suite 108
Fresno , CA 93727
Phone No : (559) 252-6844
Attn : D . Mae Johnson , Executive Director
FOR ACCOUNTING USE ONLY :
Fund /Subcl ass : 000 1/10000
Organization : 56107001
Account: 7870 /0
COUNTY OF FRESNO:
~~ By _______ ~------31-==-----
Nathan Magsig , Chairman of the Board of
Superv isors of the County of Fresno
ATTEST :
BERNICE E. SEIDEL
Clerk of the Board of Supervisors of the County
of Fresno , State of Californ ia
COST PROPOSAL
Budget Summary ( 5 Years)
VENDOR NAME: QUALITY GROUP HOMES, INC.
SERVICE COMPONENT: Supervised Visitation Services
Category Budget Item#
Salaries 0100
Payroll Taxes 0150
Benefits 0200
Sub-total
Services and Supplies
Insurance 0250
Communications 0300
Office Expense 0350
Equipment 0400
Facilities 0450
Specialized training 0500
Program Supplies 0550
Consultancy/Subcontracts 0600
Fiscal & Audits 0650
Indirect Costs ( Ad min ) 0700
Sub-total
Total Expenses
Page 1 of 6
10/1/2014
9/30/2015
Yr 1
124,800.00
11,232.00
18,720.00
154,752.00
1,200.00
2,400.00
1,200.00
68.00
18,000.00
2,400.00
6,600.00
30,380.00
62,248.00
217,000.00
10/1/2015
9/29/2016
Yr 2
128,544.00
11,568.96
19,281.60
159,394.56
1,236.00
2,472.00
1,236.00
60.04
18,540.00
2,472.00
6,798.00
31,291.40
64,105.44
223,500.00
10/1/2016
9/29/2017
Yr 3
132,400.32
11,916.03
19,860.05
164,176.40
1,273.08
2,546.16
1,273.08
56.84
19,096.20
2,546.16
7,001.94
32,230.14
66,023.60
230,200.00
10/1/2017
9/29/2018
Yr 4
136,372.33
12,273.51
20,455.85
169,101.69
1,311.27
2,622.54
1,311.27
52.55
19,669.09
2,622.54
7,212.00
33,197.05
67,998.31
237,100.00
10/1/2018
9/29/2019
Yr 5
Revised Exhibit B
140,463.50
12,641.71
21,069.52
174,174.74
1,350.61
2,701.22
1,350.61
41.12
20,259.16
2,701.22
7,428.36
34,192.96
70,025.26
244,200.00
Page 2 of 6
Revised Exhibit B
PROPOSED BUDGET PERSONNEL DETAIL
VENDOR NAME: QUALITY GROUP HOMES, INC.
SERVICE COMPONENT: Supervised Visitation Services
SALARIES
Position % of Time on Project Yr 1 Yr 2 Yr 3 Yr4 YrS
Project Director 50% 15,600.00 16,068.00 16,550.04 17,046.54 17,557.94
Visitation Monitors (4) 100% 99,840.00 102,835.20 105,920.26 109,097.86 112,370.80
Clerical Support 50% 9,360.00 9,640.80 9,930.02 10,227.92 10,534.76
124,800.00 128,544.00 132,400.32 136,372.33 140,463.50
Hourly Wages
Project Director 15.00 15.45 15.91 16.39 16.88
Visitation Monitors (4) 12.00 12.36 12.73 13.11 13.51
Clerical Support 9.00 9.27 9.55 9.83 10.13
Hourly wage x % of project x number of months = salary/wages requested
BENEFITS
Benefit Item Calculation
Payroll Taxes: Social Security/Medicare/SUI 11,232.00 11,568.96 11,916.03 12,273.51 12,641.71
Benefits: Health Insurance 18,720.00 19,281.60 19,860.05 20,455.85 21,069.52
Total Benefits 29,952.00 30,850.56 31,776.08 32,729.36 33,711.24
Page 3 of 6
Revised Exhibit B
PROPOSED BUDGET PERSONNEL DETAIL
VENDOR NAME: QUALITY GROUP HOMES, INC.
SERVICE COMPONENT: Supervised Visitation Services
SERVICES & SUPPLIES
Budget line Item -Category & Description Calculation Yr 1 Yr 2 Yr 3 Yr4 Yr S
0250 INSURANCE -Gen liability, property, Directors & Officers 1,200.00 1,236.00 1,273.08 1,311.27 1,350.61
0300 COMMUNICATIONS -Telephone, fax, data lines 1,500.00 1,545.00 1,591.35 1,639.09 1,688.26
0350 OFFICE EXPENSE -Consumable supplies 1,200.00 1,236.00 1,273.08 1,311.27 1,350.61
0400 EQUIPMENT -Misc 68.00 60.04 56.84 52.55 41.12
0450 FACILITIES -Building rent, utilities 6,000.00 6,180.00 6,365.40 6,556.36 6,753.05
0500 SPECIALIZED TRAINING
0550 PROGRAM SUPPLIES -Consumable program supplies 3,000.00 3,090.00 3,182.70 3,278.18 3,376.53
0600 CONSULTANCY/SUBCONTRACTORS ----
0650 FISCAL & AUDITS 6,600.00 6,798.00 7,001.94 7,212.00 7,428.36
0700 ADMIN COSTS 30,380.00 31,291.40 32,230.14 33,197.05 34,192.96
TOTAL EXPENSES 49,948.oo I 51,436.441 52,974.s3 I 54,557.771 56,181.50
Grand Total Per Year Yr 1 Yr 2 Yr 3 Yr4 Yr S
Salaries, taxes, fringe Benefits 154,752.00 159,394.56 164,176.40 169,101.69 174,174.74
Services & Supplies 62,248.00 64,105.44 66,023.60 67,998.31 70,025.26
Grand Total 217,000.00 223,500.00 230,200.00 237,100.00 244,200.00
VENDOR NAME:
PROPOSED SERVICE COMPONENT:
DATES OF SERVICE:
PERSONNEL DETAIL NARRATIVE
Project Director
Page 4 of 6
BUDGET DETAIL NARRATIVE
Quality Group Homes, Inc.
Supervised Visitation Services
10/1/2014
Revised Exhibit B
TO 9/30/2019
The Project Director (0.50 FTE at 15.00/hour for Year 1, then increased 3% each year, thereafter. Year 2: $15.45/hour; Year 3:$15.91/hour; Year
4: $16.39/hour; Year 5: $16.88/hour) Director is to supervise the visitation monitors and review all outgoing documentation. The Director will
also participate with the intakes and insure all program goals and make revisions as needed.
Visitation Monitors (4)
The Visitation monitors (4 FTEs at $12.00/hour Year 1, then increased 3% each year. Year 2: $12.36/hour; Year 3: $12.73/hour; Year 4:
$13.11/hour; Year S: $13.51/hour). The visitation monitors primary function will be to provide direct services to families assisting with the
scheduled visits, taking notes and communicating with social workers.
Clerical Support
Clerical Support (0.50 FTE at $9.00/hour for Year 1; then increased 3% each year. Year 2: $9.27 /hour; Year 3: $9.55/hour; Year 4: $9.83/hour;
Year 5: $10.13/hour). Responsible for scheduing and confirming visitation appointments, obtaining relevant case documentation, maintaining
client files, tracking due dates, and completing all other administrative duties as assigned.
Payroll Taxes
Includes Payroll taxes (FICA) budgeted at 7.65% of personnel expenses and Unemployment insurance, which is budgeted at approximately
4.237% on the first $7,000 of employee salaries (calendar year).
Employee Benefits
Health Insurance
BUDGET DETAIL NARRATIVE
LINE ITEM: Insurance
General Liability, Workers' Compensation, Property, Directors & Officers
Estimated at $35,000 annual premium X 3.42% allocated to this program and agency anticipates a 3% increase/year.
LINE ITEM: Communications
Telephone, fax, data lines Monthly estimate is $200/month for Year 1; $206/month for Year 2; $212.19/month for Year 3; $218.54/month Year
4; $225.10/month for Year 5.
Page 5 of 6
Revised Exhibit B
LINE ITEM: Office Expense
Office supplies: Caluclated with a montly estimate times 12 months for the use of consumable goods for the day-to-day operations of the
program.
LINE ITEM: Equipment -Misc
Includes Equipment and miscellaneous
LINE ITEM: Facilities
For the lease of the building, maintenance, and janitorial calculated with a monthly estimated time 12 months.
LINE ITEM: Specialized Training
LINE ITEM: Progam Supplies
Caluclated with a monthly estimate time 12 months for the purchase of consumable goods to be used on a daily basis in this program. Items to
include but not limited to: diapers, wipes, gloves, masks, toys and snacks.
LINE ITEM: Consultancy/Subcontracts
LINE ITEM: Fiscal & Audits
For the monthly accounting services for the processing of payroll and bookkeeping and the hiring of an independent auditor to complete the
mandatory annual audit calculated as follows: Year 1: $550/month: Year 2: $566.50/month; Year 3: $583.49/month; Year 4: $601/month; Year
5: $619.03/month.
LINE ITEM: Administration (Indirect Costs)
Administrative costs will include but is not limited to administrative assistant, receptionist salaries and its corresponding payroll taxes and
benefits, audit fees, advertising, and other operating expenses not directly charged to this program but necessary for the agency operations.
Administrative costs @ 14% of total contract period.
Revised Exhibit B
Page 6 of 6
COST PROPOSAL
Budget Summary October 1, 2019 to December 31, 2019
VENDOR NAME: Quality Group Homes Inc
Service Component: Supervised Visitation Services
CATEGORY BUDGET ITEM # OCT – 2019 NOV – 2019 DEC – 2019 TOTAL
Salaries 0100 $ 12,056.45 $ 6,028.23 $ 2,411.29 $ 20,495.97
Payroll Taxes 0150 $ 1,085.08 $ 542.54 $ 217.02 $ 1,844.64
Benefits 0200 $ 1,808.47 $ 904.23 $ 361.69 $ 3,074.39
SUBTOTAL: $ 14,950.00 $ 7,475.00 $ 2,990.00 $ 25,415.00
SERVICES & SUPPLIES
Insurance 0250 $ 115.93 $ 57.96 $ 23.19 $ 197.08
Communications 0300 $ 231.85 $ 115.93 $ 46.37 $ 394.15
Office Expense 0350 $ 115.93 $ 57.96 $ 23.19 $ 197.08
Equipment 0400 $ 3.53 $ 1.76 $ 0.71 $ 6.00
Facilities 0450 $ 1,738.91 $ 869.46 $ 347.78 $ 2,956.15
Specialized training 0500
Program Supplies 0550 $ 231.85 $ 115.93 $ 46.52 $ 394.30
Consultancy/Subcontracts 0600
Fiscal & Audits 0650 $ 637.60 $ 318.80 $ 127.52 $ 1,083.92
Indirect Costs (Admin) 0700 $ 2,934.90 $ 1,467.45 $ 586.98 $ 4,989.32
SUBTOTAL: $ 6,010.50 $ 3,005.25 $ 1,202.10 $ 10,218.00
TOTAL EXPENSES: $ 20,960.50 $ 10,480.25 $ 4,192.10 $ 35,633.00