HomeMy WebLinkAboutAgreement A-19-451 with Comprehensive Youth Services, Inc..pdf-1-
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A G R E E M E N T
THIS AGREEMENT is made and entered into this day of __________, by and between the
COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
"COUNTY", and COMPREHENSIVE YOUTH SERVICES OF FRESNO, INC., a California non-profit
corporation whose address is 4545 North West Avenue, Fresno, CA 93705, hereinafter referred to as
"SUBRECIPIENT".
W I T N E S S E T H:
WHEREAS, COUNTY desires to enter into an agreement whereby COUNTY may obtain
supervised visitation and intensive supervised visitation services; and
WHEREAS, SUBRECIPIENT possesses the experience and skills to provide the services desired
by COUNTY.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.SERVICES
A. SUBRECIPIENT shall perform all services and fulfill all responsibilities set forth in
Exhibit A, Summary of Services, attached hereto and by the reference incorporated herein.
B. SUBRECIPIENT shall perform all services and fulfill all responsibilities as
identified in COUNTY’S Request for Proposal (RFP) No. 19-076 dated May 24, 2019 and Addendum
No. One (1), dated June 13, 2019 hereinafter collectively referred to as COUNTY’S RFP 19-076, and
SUBRECIPIENT’S response to said RFP, all incorporated herein and by reference made part of this
Agreement.
C.In the event of any inconsistency among the documents described in Paragraph
1.A and 1.B herein above, the inconsistency shall be resolved by giving precedence in the following
order of priority: 1) to this Agreement, including all Exhibits attached hereto; 2) COUNTY’S RFP 19-076;
and 3) SUBRECIPIENT’S Response to RFP. A copy of COUNTY’S RFP 19-076 and SUBRECIPIENT’S
response shall be retained and made available during the term of this Agreement by COUNTY’S
Department of Social Services (DSS).
Agreement No. 19-451
10th September
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D.SUBRECIPIENT shall participate in monthly, or as needed, workgroup meetings
consisting of staff from the COUNTY’S DSS to discuss requirements, data reporting, training, policies,
and procedures, overall program operations and any problems or foreseeable problems that may arise.
E.In the event of the termination or expiration of this Agreement in accordance with
Section Three (3) of this Agreement, SUBRECIPIENT shall provide transitional services to clients
currently receiving services, working with DSS staff and/or COUNTY’S contracted vendor(s).
Transitional services shall include, but not limited to the transfer of client records and shall not exceed a
maximum of thirty (30) days. This section of the Agreement shall survive thirty (30) days from the
expiration of written termination date of this Agreement.
2.TERM
The term of this Agreement shall be for a period of three (3) years, commencing on October
1, 2019 through September 30, 2022.
This Agreement may be extended for two (2) additional consecutive twelve (12) month
periods upon written approval of both parties no later than thirty (30) days prior to the first day of the next
twelve (12) month extension period. The DSS Director or designee is authorized to execute such written
approval on behalf of COUNTY based on SUBRECIPIENT’S satisfactory performance.
3.TERMINATION
A.Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving the SUBRECIPIENT thirty (30) days advance written notice.
B.Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY
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of any breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT.
Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to the
breach or default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment to
the COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the judgment
of the COUNTY were not expended in accordance with the terms of this Agreement. The SUBRECIPIENT
shall promptly refund any such funds upon demand.
C.Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by SUBRECIPIENT or COUNTY upon the giving of thirty (30) days advance
written notice of an intention to terminate the Agreement.
4.COMPENSATION
For actual services provided as identified in the terms and conditions of this Agreement,
including Exhibit A, COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT agrees to receive
compensation in accordance with Exhibit B, attached here to and by this reference incorporated herein.
In no event shall compensation for services performed under this Agreement be in excess of
nine hundred forty four thousand, eight hundred fifty and No/100, ($944,850) for the period of October 1,
2019 to September 30, 2020. In no event shall compensation for services performed under this Agreement
be in excess of nine hundred twenty one thousand and No/100, ($921,000) for the period of October 1,
2020 to September 30, 2021. In no event shall compensation for services performed under this Agreement
be in excess of nine hundred seventy four thousand eight hundred fifty and No/100, ($974,850) for the
period of October 1, 2021 to September 30, 2022. In no event shall compensation for services performed
under this Agreement be in excess of one million twenty seven thousand and No/100, ($1,027,000) for the
period of October 1, 2022 to September 30, 2023. In no event shall compensation for services performed
under this Agreement be in excess of one million ninety thousand four hundred and No/100, ($1,090,400)
for the period of October 1, 2023 to September 30, 2024. The cumulative total of this agreement shall not
be in excess of four million nine hundred fifty eight thousand one hundred, ($4,958,100). It is understood
that all expenses incidental to SUBRECIPIENT’S performance of services under this Agreement shall be
borne by the SUBRECIPIENT.
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Except as provided below regarding State payment delays, payments by COUNTY shall be
in arrears, for services provided during the preceding month, within forty-five (45) days after receipt,
verification and approval of SUBRECIPIENT'S invoices by DSS. If SUBRECIPIENT should fail to comply
with any provision of this Agreement, COUNTY shall be relieved of its obligation for further compensation.
All final claims and / or any final budget modification requests shall be submitted by SUBRECIPIENT within
sixty (60) days following the final month of service for which payment is claimed. No action shall be taken
by COUNTY on claims submitted beyond the sixty (60) day closeout period. Any compensation which is not
expended by SUBRECIPIENT pursuant to the terms and conditions of this Agreement shall automatically
revert to COUNTY.
The services provided by SUBRECIPIENT under this Agreement are funded in whole or in
part by the State of California. In the event that funding for these services is delayed by the State Controller,
COUNTY may defer payment to SUBRECIPIENT. The amount of the deferred payment shall not exceed
the amount of funding delayed by the State Controller to COUNTY. The period of time of the deferral by
COUNTY shall not exceed the period of time of the State Controller's delay of payment to COUNTY plus
forty-five (45) days.
5.INVOICING
SUBRECIPIENT shall invoice COUNTY’S DSS in arrears by the tenth (10th) of each month
for actual expenses incurred and services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. A monthly activity report shall accompany the invoice, reflecting
services supported by the invoiced expenditures and be in a form and in such detail as acceptable to
COUNTY'S DSS.
At the discretion of COUNTY'S DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or substance, COUNTY'S DSS Director or designee shall have the right to
withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days prior
written notice to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide services for a period of
ninety (90) days after notification of an incorrect or improper invoice. If after the ninety (90) day period the
invoice(s) is still not corrected to COUNTY'S DSS satisfaction, COUNTY'S DSS Director or designee may
elect to terminate this Agreement, pursuant to the termination provisions stated in Section Three (3),
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subparagraph C of this Agreement, or the COUNTY may elect to terminate this Agreement pursuant to the
termination provisions stated in Paragraph Three (3) of this Agreement. In addition, for invoices received
ninety (90) days after the expiration of each term of this Agreement or termination of this Agreement, at the
discretion of COUNTY'S DSS Director or designee, COUNTY'S DSS shall have the right to deny payment
of any additional invoices received.
6.INDEPENDENT CONTRACTOR:
In performance of the work, duties and obligations assumed by CONTRACTOR under this
Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
CONTRACTOR'S officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right
to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and
function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
thereof.
Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely
no right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY harmless from all
matters relating to payment of SUBRECIPIENT'S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to this
Agreement.
7.MODIFICATION
A.Any matters of this Agreement may be modified from time to time by the written
consent of all the parties without, in any way, affecting the remainder.
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B.Notwithstanding the above, change to line items in the budget, attached herein to as
Exhibit B, in an amount not to exceed 10% of the total maximum annual compensation as identified in
Section Four (4) of this Agreement, may be made with the written approval of COUNTY’S DSS Director or
designee and SUBRECIPIENT. Budget line items changes shall not result in any change to the maximum
annual compensation amount payable to SUBRECIPIENT, as stated herein.
C.SUBRECIPIENT hereby agrees that reduction to the maximum compensation set
forth in Section Four (4) of this Agreement may be necessitate by a reduction in funding from State and/or
Federal sources. In such event, COUNTY’S DSS Director or designee may reduce the maximum
compensation under this Agreement upon written notice to SUBRECIPIENT. SUBRECIPIENT further
understands that this Agreement is subject to any restrictions, limitations or enactments of all legislative
bodies, which affect the provisions
8.HOLD HARMLESS
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and
costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who
may be injured or damaged by the performance, or failure to perform, of SUBRECIPIENT, its officers,
agents, or employees under this Agreement. In addition, SUBRECIPIENT agrees to indemnify COUNTY
for Federal, State of California and/or local audit exceptions resulting from noncompliance herein on the
part of SUBRECIPIENT.
9.INSURANCE
W ithout limiting the COUNTY's right to obtain indemnification from SUBRECIPIENT or any
third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
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A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million
Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million
Dollars ($4,000,000.00). This policy shall be issued on a per occurrence basis.
COUNTY may require specific coverages including completed operations, products
liability, contractual liability, Explosion-Collapse-Underground, fire legal liability or
any other liability insurance deemed necessary because of the nature of this
contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property
damages. Coverage should include any auto used in connection with this
Agreement.
C.Professional Liability
If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less
than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars
($3,000,000.00) annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California
Labor Code.
E.Molestation
Sexual abuse / molestation liability insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) annual
aggregate. This policy shall be issued on a per occurrence basis.
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance
provided under SUBRECIPIENT's policies herein. This insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance written notice given to COUNTY.
SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents, and
employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but SUBRECIPIENT’s waiver of subrogation under
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this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
Within Thirty (30) days from the date SUBRECIPIENT signs and executes this Agreement,
SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, P. O. Box 1912, Fresno, CA 93718-1219
Attention: Contract Analyst, stating that such insurance coverage have been obtained and are in full force;
that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on
the policies; that for such worker’s compensation insurance the SUBRECIPIENT has waived its right to
recover from the COUNTY, its officers, agents, and employees any amounts paid under the insurance
policy and that waiver does not invalidate the insurance policy; that such Commercial General Liability
insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as
additional insured, but only insofar as the operations under this Agreement are concerned; that such
coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance,
maintained by COUNTY, its officers, agents and employees, shall be excess only and not contributing with
insurance provided under SUBRECIPIENT's policies herein; and that this insurance shall not be cancelled
or changed without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
10.SUBCONTRACTS AND ASSIGNMENTS
SUBRECIPIENT shall obtain written approval from COUNTY or COUNTY'S DSS Director,
or designee before assigning or subcontracting any of its rights or duties under this Agreement. Any
transferee, assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all
applicable State and Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY
for the performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in
writing by COUNTY. The use of subcontractors by SUBRECIPIENT shall not entitle SUBRECIPIENT to any
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additional compensation than is provided for under this Agreement.
11.CONFLICT OF INTEREST
No officer, employee or agent of COUNTY who exercises any function or responsibility for
planning and carrying out of the services provided under this Agreement shall have any direct or indirect
personal financial interest in this Agreement. In addition, no employee of COUNTY shall be employed by
SUBRECIPIENT to fulfill any contractual obligations with COUNTY. SUBRECIPIENT shall comply with all
Federal, State and local conflict of interest laws, statutes and regulations, which shall be applicable to all
parties and beneficiaries under this Agreement and any officers, employee or agent of COUNTY.
12.NON-DISCRIMINATION
During the performance of this Agreement SUBRECIPIENT, shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of services, because of ethnic
group identification, gender, gender identity, gender expression, sexual orientation, color, physical disability,
mental disability, medical condition, national origin, race, ancestry, marital status, religion, or religious
creed, pursuant to all applicable State of California and Federal statutes and regulations.
13.RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
SUBRECIPIENT shall ensure that its employment recruitment efforts, including
administrative and professional staff positions, are carried out so as to adequately reflect the cultural and
ethnic diversity of the population of Fresno County. SUBRECIPIENT shall use its best efforts to serve all
cultural and ethnic groups residing in Fresno County. SUBRECIPIENT’S employment efforts will be
monitored by COUNTY at periodic intervals.
14.LIMITED ENGLISH PROFICIENCY (LEP)
SUBRECIPIENT shall provide interpreting and translation services to persons participating
in SUBRECIPIENT’S services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreters and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by SUBRECIPIENT.
Interpreter and translations services, including translation of SUBRECIPIENT’S “vital documents” (those
documents that contain information that is critical for accessing SUBRECIPIENT’S services or are required
by law) shall be provided to participants at no cost to the participant. SUBRECIPIENT shall ensure that any
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employee, agents, subcontractors, or partner who interpret or translate for a program participant, or who
directly communicate with a program participant in a language other than English, demonstrate proficiency
in the participant’s language and can effectively communicate any specialized terms and concepts peculiar
to SUBRECIPIENT’S services.
15. CONFIDENTIALITY
All services performed by SUBRECIPIENT under this Agreement shall be in strict
conformance with all applicable Federal, State of California, and / or local laws and regulations relating to
confidentiality.
16. DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure
of COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship with
COUNTY for the purpose of providing services under this Agreement must employ adequate data security
measures to protect the confidential information provided to SUBRECIPIENT by COUNTY, including but
not limited to the following:
A. SUBRECIPIENT-Owned Mobile/Wireless/Handheld Devices may not be connected
to COUNTY networks via personally owned mobile, wireless or handheld devices, except when authorized
by COUNTY for telecommuting and then only if virus protection software currency agreements are in place,
and if a secure connection is used.
B. SUBRECIPIENT-Owned Computers or Computer Peripherals may not brought into
COUNTY for use, including and not limited to mobile storage devices, without prior authorization from
COUNTY’S Chief Information Officer or her designee. Data must be stored on a secure server approved
by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or another type of
secure connection of this type if any data is approved to be transferred.
C. County-Owned Computer Equipment – SUBRECIPIENT or anyone having an
employment relationship with COUNTY may not use COUNTY computers or computer peripherals on non-
COUNTY premises without prior authorization from COUNTY’S Chief Information Officer or her designee.
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D.SUBRECIPIENT may not store COUNTY’S private, confidential or sensitive data on
any hard-disk drive.
E. SUBRECIPIENT is responsible to employ strict controls to insure the integrity and
security of COUNTY’S confidential information and to prevent unauthorized access to data maintained in
computer files, program documentation, data processing systems, data files and data processing
equipment which stores or processes COUNTY data internally and externally.
F. Confidential client information transmitted to one party by the other by means of
electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128 BIT
or higher. Additionally, a password or pass phrase must be utilized.
G.SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches or
potential breaches of security related to COUNTY’S confidential information, data maintained in computer
files, program documentation, data processing systems, data files and data processing equipment which
stores or processes COUNTY data internally or externally.
H.In the event of a breach of security related to COUNTY’S confidential client
information provided to SUBRECIPIENT, COUNTY will manage the response to the incident, however,
SUBRECIPIENT will be responsible to issue any notification to affected individuals as required by law or as
deemed necessary by COUNTY in its sole discretion. SUBRECIPIENT will be responsible for all costs
incurred as a result of providing the required notification.
17.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and
No/100 Dollars ($100,000.00), SUBRECIPIENT shall comply with all applicable standards, orders, or
requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq.; the Clean Water Act
contained in 33 U.S. Code 1368 et seq.; and any standards, laws, and regulations promulgated
thereunder. Under these laws and regulations, SUBRECIPIENT shall assure:
A.No facility shall be utilized in the performance of the Agreement that has been listed
on the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the receipt of any
communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be utilized
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in the performance of this Agreement is under consideration to be listed on the EPA list of Violating
Facilities;
C. COUNTY and U.S. EPA shall be notified about any known violation of the above
laws and regulations; and
D. This assurance shall be included in every nonexempt subgrant, contract, or
subcontract.
18. DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, SUBRECIPIENT will be referred to as the “grantee”. By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False certification
or violation of the certification shall be grounds for suspension of payments, suspension or termination of
grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply with the
requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350 et seq.)
19. CERTIFICATION REGARDING DEBARMENT, SUSPENSIONS, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSITIONS
A. COUNTY and SUBRECIPIENT recognize that Federal assistance funds will be used
under the terms of this Agreement. For purposes of this paragraph, SUBRECIPIENT will be referred to as
the “prospective recipient”.
B. This certification is required by the regulation implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part 98, section 98.510, Participant’s responsibilities.
1) The prospective recipient of Federal assistance funds certified by entering
into this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
2) The prospective recipient of funds agrees by entering into this Agreement,
that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
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authorized by the Federal department or agency with which this transaction originated.
3)Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective participant shall attach an explanation
to this Agreement.
4)The prospective recipient shall provide immediate written notice to COUNTY
if at any time prospective recipient learns that its certification in Paragraph 19 of this Agreement was
erroneous when submitted or has become erroneous by reason of changed circumstances.
The prospective recipient further agrees that by entering into this Agreement, it will
include a clause identical to Paragraph 19 of this Agreement and titled “Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions”, in all lower tier
covered transactions and in all solicitations for lower tier covered transaction.
5)The certification in Paragraph 19 of this Agreement is a material
representation of fact upon which COUNTY relied in entering into this Agreement.
20.DISCLOSURE OF SELF DEALING TRANSACTIONS
This provision is only applicable if the SUBRECIPIENT is operating as a corporation (a for-
profit or non-profit corporation) or if during the term of this agreement, the SUBRECIPIENT changes its
status to operate as a corporation.
Members of the SUBRECIPIENT’S Board of Directors shall disclose any self-dealing
transactions that they are a party to while SUBRECIPIENT is providing goods or performing services under
this agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT is a party
and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit D and by this reference incorporated
herein, and submitting it to the COUNTY prior to commencing with the self-dealing transaction or
immediately thereafter. Irritable
21.ACKNOWLEDGEMENT
SUBRECIPIENT shall acknowledge in all public relations activates, materials and
publications that the COUNTY is the funding source for services to be provided through this Agreement.
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22.POLITICAL ACTIVITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for any political activity, or to further the election or defeat of any candidate for
public office.
23.LOBBYING ACTIVITY
None of the funds provided under this Agreement shall be used for publicity, lobbying or
propaganda purposes designed to support or defeat legislation pending in the Congress of the United
States of America or the Legislature of the State of California.
24.STATE ENERGY CONSERVATION
SUBRECIPIENT shall recognize the mandatory standard and policies relating to energy
efficiency in the State Energy Conservation Plan as required by the United States Energy Policy and
Conservation Act (42 U.S.C. section 6201, et seq).
25.FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT staff and clients. Such procedures will include provisions for informing SUBRECIPIENT
staff and clients regarding fraternization guidelines.
26.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating
to Federal and State laws and regulations, to ensure compliance.
27.COMPLIANCE WITH APPLICABLE LAW S AND REGULATIONS
COUNTY, its officers, consultants, subcontractors, agents and employees shall comply with
all applicable State, Federal and local laws and regulations governing projects that utilize Federal Funds.
28.RECORDS
A.Record Establishment and Maintenance
SUBRECIPIENT shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed under
this Agreement for at least three (3) years from date of final payment under this Agreement or until all State
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and Federal audits are completed for that fiscal year, whichever is later.
B.Cost Documentation
1)SUBRECIPIENT shall submit to COUNTY within fifteen (15) calendar days
following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall also
furnish to COUNTY such statements, records, data and information as COUNTY may request pertaining to
matters covered by this Agreement. In the event that SUBRECIPIENT fail to provide reports as provided
herein, it shall be deemed sufficient cause for COUNTY to withhold payments until compliance is
established.
2)All costs shall be supported by properly executed payrolls, time records, invoices,
vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and
they shall be clearly identified and readily accessible. The support documentation must indicate the line
budget account number to which the cost is charged.
3) COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
potential State or Federal audit exception discovered during an examination. Where findings indicate that
program requirements are not being met and State or Federal participation in this program may be
imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days of
receipt of such notice from COUNTY, written notification thereof shall constitute COUNTY’S intent to
terminate this Agreement.
C.Service Documentation
SUBRECIPIENT agrees to maintain records to verify services under this Agreement
including names and addresses of clients served, the dates of service and a description of
services provided on each occasion. These records and any other documents pertaining in whole or in part
to this Agreement shall be clearly identified and readily accessible.
D.Use of Data
SUBRECIPIENT shall grant to COUNTY and the United States Department Health and
Human Services the royalty-free, nonexclusive and irrevocable license throughout the world to publish,
translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose in any manner and for any
purpose whatsoever and to authorize others to do so, all subject data now or hereafter covered by
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copyright. However, with respect to subject data not originated in the performance of this Agreement, such
license shall be only to the extent that SUBRECIPIENT have the right to grant such licenses without
becoming liable to pay any compensation to others because of such grants. SUBRECIPIENT shall exert all
reasonable effort to advise COUNTY at time of delivery of subject data furnished under this Agreement, of
all possible invasions of the right of privacy therein contained, and of all portions of such subject data
copied from work not composed or produced in the performance of this Agreement and not licensed under
this provision.
As used in this clause, the term “Subject Data” means writing, sound recordings, pictorial
reproductions, drawings, designs or graphic representations, procedural manuals, forms, diagrams, work
flow charts, equipment descriptions, data files and data processing of computer programs, and works of
any similar nature (whether or not copyrighted or copyrightable) which are first produced or developed
under this Agreement. The term does not include financial reports, cost analyses and similar information
incidental to contract administration.
SUBRECIPIENT shall report to COUNTY promptly and in written detail, each notice of claim
of copyright infringement received by SUBRECIPIENT S with respect to all subject data delivered under this
Agreement. SUBRECIPIENTS shall not affix any restrictive markings upon any data. If markings are
affixed, COUNTY shall have the right at any time to modify, remove, obliterate or ignore such markings.
COUNTY shall have access to any report, preliminary findings or data assembled by
SUBRECIPIENT under this Agreement. In addition, SUBRECIPIENT must receive written permission from
COUNTY prior to publication of any materials developed under this Agreement and file with COUNTY a
copy of all educational and training materials, curricula, audio/visual aids, printed material and periodicals,
assembled pursuant to this Agreement prior to publication.
29.SINGLE AUDIT CLAUSE
As a subrecipient of Federal financial assistance, SUBRECIPIENT agree to provide copies
of their audit reports, performed in accordance with the requirements of the Single Audit Act of 1984 (31
USC section 7502) and subject to the terms of Office of Management and Budget (OMB) Circulars (A-110,
A-122 and A-133), to the County of Fresno. Such audits shall be delivered to COUNTY’S DSS, for review
not later than nine (9) months after the close of the subrecipients’ fiscal year in which the funds supplied
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through this Agreement are expended and/or received for this program. The audits must include a
statement of findings or a statement that there were no findings. If there were negative findings,
SUBRECIPIENT must include a corrective action plan signed by an authorized individual. Failure to
comply with this Act may result in COUNTY performing the necessary audit tasks, or, at COUNTY’S option,
contracting with a qualified accountant to perform this audit. All audit costs related to this Agreement are
the sole responsibility of SUBRECIPIENT who agree to take corrective actions to eliminate any material
noncompliance or weakness found as a result of such audits. Audit work performed by COUNTY under
this paragraph shall be billed at COUNTY cost as determined by COUNTY’S Auditor-Controller/Treasurer-
Tax Collector.
30.TAX EQUITY AND FISCAL RESPONSIBILITY ACT
To the extent necessary to prevent disallowance of reimbursement under section 1861 (v)
(1)(1) (I) of the Social Security Act, (42 U.S.C § 1395x, subd. (v)(1)[I]), until the expiration of four (4) years
after the furnishing of services under this Agreement, SUBRECIPIENT shall make available, upon written
request to the Secretary of the United States Department of Health and Human Services, or upon request
to the Comptroller General of the United States General Accounting Office, or any of their duly authorized
representatives, a copy of this Agreement and such books, documents, and records as are necessary to
certify the nature and extent of the costs of these services provided by SUBRECIPIENT under this
Agreement. SUBRECIPIENT further agree that in the event SUBRECIPIENT carries out any of their duties
under this Agreement through a subcontract, with a value or cost of Ten Thousand and No/100 Dollars
($10,000) or more over a twelve (12) month period, with a related organization, such Agreement shall
contain a clause to the effect that until the expiration of four (4) years after the furnishing of such services
pursuant to such subcontract, the related organizations shall make available, upon written request to the
Secretary of the United Sates General Accounting Office, or any of their duly authorized representatives, a
copy of such subcontract and such books, documents, and records of such organization as are necessary
to verify the nature and extent of such costs and regulations.
31.CHILD ABUSE REPORTING
SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
SUBRECIPIENT’S employees, volunteers, consultants, subcontractor or agents performing services under
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this Agreement shall report all known or suspected child abuse or neglect to one or more of the agencies
set forth in Penal Code Section 11165.9. This procedure shall include having all of SUBRECIPIENTS’
employees, volunteers, consultants, subcontractor or agents performing services under this Agreement
sign a statement that he or she knows of and will comply with the reporting requirements set forth in Penal
Code Section 11166. The statement to be utilized by SUBRECIPIENTS is set forth in Exhibit C, attached
hereto and by this reference incorporated herein.
32.CHARITABLE CHOICE
SUBRECIPIENT may not discriminate in its program delivery against a client or potential
client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
participate in a religious practice. Any specifically religious activity or service made available to individuals
by SUBRECIPIENT must be voluntary as well as separate in time and location from County funded
activities and services. SUBRECIPIENT shall inform COUNTY as to whether it is faith-based. If
SUBRECIPIENT identifies as faith-based it must submit to DSS a copy of its policy on referring individuals
to an alternate treatment provider, and include a copy of this policy in its client admission forms. The policy
must inform individuals that they may be referred to an alternative provider if they object to the religious
nature of the program, and include a notice to DSS. Adherence to this policy will be monitored during
annual site reviews, and a review of client files. If SUBRECIPIENT identifies as faith-based, by July 1 of
each year SUBRECIPIENT will be required to report to DSS the number of individuals who requested
referrals to alternate providers based on religious objection.
33.PERSONNEL DISCLOSURE
SUBRECIPIENT shall make available to COUNTY a current list of all personnel providing
services hereunder. Changes to this list will be immediately provided to COUNTY in writing. The list shall
provide the following information:
A.All full or part-time staff positions by title whose direct services are required to
provide the programs described herein;
B.A brief description of the functions of each such position and hours each person in
such position works each week or, for part-time positions, each day or month, as appropriate;
C.The education and experience levels required for each positions; and
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D.The names of persons filling the identified positions.
34.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for SUBRECIPIENT’S advertising, fundraising, or publicity (i.e., purchasing of
tickets / tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
raise public awareness about the availability of such specific services when approved in advance by the
Director or designee and at a cost as provided in Exhibit B for such items as written / printed materials, the
use of media (i.e., radio, television, newspapers) and any other related expense(s).
35.PROPERTY OF COUNTY
All purchases over Five Thousand and No/100 Dollars ($5,000.00), and certain purchases
under Five Thousand and No/100 Dollars ($5,000.00) including but not limited to fans, calculators, cameras
and other sensitive items as determined by COUNTY’S DSS Director or designee made during the life of
this Agreement shall be identified as fixed assets with an assigned COUNTY Accounting Inventory
Number. These fixed assets shall be retained by COUNTY, as COUNTY property, in the event this
Agreement is terminated or upon expiration of this Agreement. The SUBRECIPIENT agrees to participate
in an annual inventory of all COUNTY fixed assets and shall be physically present when fixed assets are
returned to COUNTY possession at the termination or expiration of this Agreement.
36.AUDITS AND INSPECTIONS
The SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY
may deem necessary, make available to the COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the
COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to ensure
SUBRECIPIENT'S compliance with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be subject to
the examination and audit of the Auditor General for a period of three (3) years after final payment under
contract (Government Code Section 8546.7).
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37.NOTICES
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
COUNTY SUBRECIPIENT
Director, County of Fresno Executive Director Department of Social Services Comprehensive Youth Services of Fresno, Inc. PO Box 1912 4545 N. West Avenue Fresno, CA 93717-1912 Fresno, CA 93705
All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
personal service is effective upon service to the recipient. A notice delivered by first-class United States
mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
COUNTY business day after deposit with the overnight commercial courier service, delivery fees prepaid,
with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
38.GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in Fresno
County, California.
The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
39.ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the SUBRECIPIENT and
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COUNTY with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement
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1 IN WITNESS WHEREOF , the part ies hereto have ex e cuted t hi s A g reement as of the day and
2 year first hereinabove written .
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SUBRECIPIENT:
COMPREHENSIVE YOUTH SERVICES OF
FRE~.
By ~~
Pri nt Name: a,c lftZ r: d f3t c,>u!J V\
T itl e: ~ t c: 5 ~ d e /7 f;:
Ch irman of the Board , o r
Pres ident, or any V ice Pres ident
Secretary (of Corporation), or
a ny Assistant Sec retary , or
Ch ief Financial Office r, or
any Assistant Treasurer
Mailing Add ress :
4545 No rth West Aven ue
Fresno , CA 93705
Phone No: (559) 229-3561
Attn : Rebecca Kramer , Execut ive Director
FOR ACCOUNTING USE ONLY :
Fund/Subclass : 0001/10000
Organizati on : 56107001
Account: 7870/0
COUNTY OF FRESNO:
By :z :S2:a-s :>
Nathan Mags ig , Cha i rman of the Board of
Superv isors of the County of Fresno
ATTE ST :
BERNICE E . SEIDEL
C lerk of th e Board of Superv isors of the County of
Fresno , State of California
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Exhibit A
Page 1 of 13
SUMMARY OF SERVICES
ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
ADDRESS: 4545 N. West Avenue, Fresno, CA 93705
SERVICES: Supervised Visitation Services
TELEPHONE: (559)229-3561
CONTACT: Rebecca Kramer, MS, LMFT
CONTRACT PERIOD: October 1, 2019 – September 30, 2022, with two (2) possible one
(1)year extensions by both parties
A.SUMMARY OF SERVICES:
Supervised Visitation Services to be provided include: Supervised Visitation (SV), and Short-
Term Intensive Supervised Visitation (ISV) to children and their families range from as often as
two times per week, to as few as one time per month. One supervised visit is defined as 60
minutes, though visits may be extended longer than one hour. Visits will be supervised by
“professional providers” (SV – Monitors, ISV – Coaches) to keep the child safe, supported and
free from unnecessary stress during the child's visit with the family. The professional provider is
to be present at all times and will direct the parents, as deemed appropriate, for the purpose of
enhancing their parenting skills including the following topics and concepts: ins and outs of
infant care; day-to-day activities of motherhood/fatherhood; approaches to raising children;
understanding the source of a child's behavior; helping children build healthy self-esteem; and
resolving family conflicts.
Services are to be provided in a family-friendly, home-like environment that are located in or
readily accessible via public transportation from the areas with the highest removal rates (zip
code areas 93702, 93703, 93705, 93706, 93722, and 93727). Service goals are 10,260 hours of
Supervised Visitation and 2,000 hours of Intensive Supervised Visitation services, annually.
TYPE OF SERVICE BREAKDOWN OF SERVICES
Supervised Visitation (SV) 950 Referred Families
200 Hours of Service Per Week
10,260 Hours Per Year
Intensive Supervised Visitation (ISV) 100 Referred Families
40 Hours of Service Per Week
2,000 Hours Per Year
Hours of Service
Visitation services will be provided seven days a week including holidays at CYS Main and
Annex locations:
•Monday to Friday – 9 a.m. to 8 p.m.
•Saturday – 9 a.m. to 6 p.m.
•Sunday – 9 a.m. to 7 p.m.
Hours of service for the Selma location will be at the request of DSS and site availability.
Exhibit A
Page 2 of 13
Supervised Visitation
SV is a lower level visitation component. Families in SV generally are lower risk but have
complicating factors that do not allow them to have unsupervised visitation. The SV monitor
documents family interactions and assists families with general needs to accommodate positive
and effective interactions and overall visits.
Intensive Supervised Visitation
ISV is a higher-level visitation component. Families in ISV may include parents with untreated
mental health issues, situations involving sexual abuse where the non-offending parent is
deemed non-supportive of the child victim, emotional abuse that includes a severe disconnect
between parent and child, severe physical abuse, and families with high conflict or at risk of
domestic violence. Given the nature of these referrals, ISV requires the presence of a
licensed/unlicensed, Master’s level, or student/intern in training for a post-graduate degree
under the direct supervision of a license clinician or mental health professional. Families receive
support from the clinician to strengthen parent/child relationships, provide parental coaching,
and an opportunity for the visit to be positive and not damaging to the child.
B.TARGET POPULATION:
The target population to be served are children, youth and family members involved with CWS,
who are referred by CWS to CYS for visitation services. Families referred to SV services are
generally lower risk but have complicating factors that do not allow them to have unsupervised
visits. Families referred to ISV may include parents with untreated mental health issues,
situations involving sexual abuse where the non-offending parent is deemed non-supportive of
the child victim, emotional abuse that includes a severe disconnect between the parent and
child, severe physical abuse, and families with high conflict or those who are risk of domestic
violence.
C.SUBRECIPIENT SHALL BE RESPONSIBLE FOR THE FOLLOWING:
1.To make services available to children and families referred by DSS with the goal of
providing 10,260 SV & 2,000 ISV service hours annually.
2. Make an initial contact attempt to the parent/caretaker and foster parents within 48 hours
of receipt of a referral.
3.Work closely with the DSS Visitation Coordinator and/or DSS Social Worker to
determine the optimal location and the intervention that are most appropriate for each
family, and the frequency of visitation.
4.Provide services at the following locations:
•CYS Visitation Center 4545 N. West Avenue, Fresno 93705,
•CYS Visitation Center Annex 1398 Indianapolis Avenue, Fresno 93705 and
•Selma Neighborhood Resource Center 1940 E. Front Street, Selma 93662
Changes to visitation service location(s) will require prior DSS approval.
5.Provide services consistent with the following: One (1) Supervised Visit as defined as
60 minutes/per one (1) Professional Provider; the child or children in Child Welfare
Services under case management; and their family members who are present for the
supervised visit (categorized below as referred by County).
6.At the request of the DSS Social Worker, Icebreaker meetings will be scheduled. The ice
breaker model of practice created by the Annie E. Casey Foundation and described in
Exhibit A
Page 3 of 13
the Annie E. Casey Icebreaker Toolkit will be followed. The goal of Icebreaker meetings
is to build a relationship between the parent/caretaker and foster parents to support a
child who has either just entered out-of-home care or who has just changed placements.
Children, based on age and developmental stage, will be able to participate in the
Icebreaker meeting. The meeting will be coordinated to ensure the parent/caretaker and
foster parent understand why the meeting is being held and what will be discussed. The
Icebreaker will focus on giving all parties an opportunity to share information about
themselves and their parenting practices, about the child’s routine and preferences,
about their likes and dislikes, and about the supervised visitation process and its
importance to reunification.
7. During SV and ISV the professional provider shall have constant auditory and visual
contact with the family. Every effort to keep the child safe and supported during the
child's visit with the family member will be made. The professional provider's job is to
ensure the children involved in the visits are safe and free from any unnecessary stress.
The professional provider will be present at all times during the visit, they will listen to
what is being said, and will pay close attention to the child's behavior during the visit.
8. There should be sufficient activities to encourage choice-making and to allow for
engagement with all children equally
9. The professional provider shall also interact with and may direct, as deemed
appropriate, the parent(s) for the purpose of enhancing their parenting skills.
10. A Visitation Service Plan will be developed for all ISV parents and as needed for SV
parents. Plans must have goals identified by the social worker, visiting party, and
Monitor/Coach. Each plan will be updated as needed, but not less than every three
months.
11. The ISV Coach must provide a monthly summary for the social worker and/or Court
regarding the Visitation Service Plan. Updates must include any progress made or
interventions provided to the family.
12. When visitation goals have been established in coordination with DSS, the provider will
focus strategies and feedback on assisting the family in meeting the goals.
13. This interaction with the parents should help the parent(s) become aware of their beliefs
about child rearing and other important areas related to parenthood. The professional
provider will also teach the ins and outs of infant care as needed and focus on the day-
to-day activities of motherhood/fatherhood, supporting the parent(s) with the parenting
skills they need to build their self-confidence in parenting their child(ren). The following is
a sample of the potential parenting topics that may be provided by the professional
provider:
• Approaches to Raising Children;
• Understanding the Source of a Child's Behavior;
• Helping Children Build Healthy Self-Esteem;
• Communicating Effectively;
14. Comply with all additional program requirements set forth in Appendix A, attached to this
Exhibit A.
15. SUBRECIPIENT will provide annual Civil Rights training to their staff in the first quarter
of every calendar year and will provide relevant proof to DSS by April 1, for each year of
the contract.
Exhibit A
Page 4 of 13
D.STAFFING LEVELS AND QUALIFICATIONS:
CYS will provide the following positions:
Program Administrator (.35 FTE) – Provides broad oversight of the all visitation services
programs and direct supervision of Visitation Program Manager and the Intensive Supervised
Visitation Coaches. The Program Administrator must be a licensed clinician.
Visitation Program Manager (.90 FTE) – Provides oversight for day to day operations and direct
supervision and training of SV monitoring staff.
Lead Visitation Facilitators (2.0 FTE) – Reports directly to the Visitation Program Manager.
Lead Visitation Facilitators will be specially trained and highly experienced professional
providers of visitation services. The Lead Facilitators will support the Visitation Program
Manager in conjunction with the Visitation Coordinator to ensure coverage of the Visitation
Program, and will also directly monitor supervised visits.
Visitation Facilitators “Monitors” (6.5 FTE) – Reports directly to the Visitation Program Manager.
Facilitators are specially trained professional providers of supervised visitation services who
directly monitor supervised visits with children in out-of-home care with their parents/caretakers,
siblings and relatives to ensure they receive safe, support and consistent visits.
Intensive Supervised Visitation Coach (1.8 FTE) – Are licensed or unlicensed clinician, or
student/intern in training for a post-graduate degree under the direct service of a licensed
clinician, with two years’ experience counseling and case work with children and families. The
ISV Coach will provide intensive supervised visitation, under the direct supervision of Program
Administrator, to strengthen children-parent relationships, provide parental coaching, and
provide the opportunity for the visit to be positive and not damaging to the child.
Visitation Coordinator (1.25 FTE) – Provides client assistance before and after visitation
sessions. W ill also provide scheduling support, place reminder calls/texts, and complete
reports. Will be the day to day contact with DSS Staff in receiving all referrals to service.
Staffing will ensure consistency for each visiting child and family, as well as year-round visitation
coverage: Monday - Friday 9 a.m. to 8 p.m. Saturdays 9 a.m. to 6 p.m. Sundays 9 a.m. to 7 p.m.
and holidays.
Staffing will reflect the ethnicity, culture, and language of the individuals served including African
American, Hispanic/Latino, and Hmong.
All employees will have successfully passed a thorough background check and will comply with
all legally applicable qualifications and criteria for employment, as well as Supervised Visitation
Program Requirements for professional providers.
All staff will undergo training as described on Pages 21, 22, 33 and 34 of the RFP response.
Additionally, key staff will receive higher level of training including de-escalation.
Exhibit A
Page 5 of 13
E.COUNTY SHALL BE RESPONSIBLE FOR THE FOLLOWING:
1.Designate a contact person for SUBRECIPIENT to communicate with when necessary.
2.Meet with SUBRECIPIENT quarterly or as often as needed, to exchange pertinent
information, resolve problems, and work together to coordinate referrals and services.
3.Provide all referrals for SV and ISV that includes appropriate information to CYS to
contact and facilitate service.
4. Coordinate Social Workers to host family visits as appropriate, approximately one time
per month.
5.Arrange for the child to visit the parents, grandparents, or siblings who are named within
the individual child's case plan.
F.SUBRECIPIENT PERFORMANCE OUTCOMES:
Goal 1: Support and improve parent-child attachment and interaction
Outcome #1: Families will have access to visitation services as expeditiously as possible
through agency contact within 48 hours of received referral.
Indicator: 100% of referred families will be contacted within 48 hours of received referral.
Outcome #2: Parents will feel welcomed and maximize their participation in visitation by active
and friendly agency telephone text and/or email reminders 24 hours prior to a scheduled
visitation.
Indicator: 85% of scheduled visitations will be completed by parents (i.e. 15% or better parent
no show).
Outcome #3: Families will demonstrate improved parent-child interactions throughout the
progression of their visitation services as observed by the visitation monitor.
Indicator: 90% of families that in visitation services for over 1 month will demonstrate improved
parent-child interactions as documented in the SV/ISV Monitor's / Coach’s notations, and/or
parent-child self-report questionnaire.
Goal 2: Timely transition to lower levels of visitation
Outcome: Parents will be ready to transition to lower levels of visitation within 3-6 months of
participation in visitation services.
Indicator: 80% of families will be ready to move to a lower level of visitation between 3 and 6
month as recommended by the agency.
G.STATE AND FEDERAL GUIDELINES:
In accordance with all applicable state and federal funding regulations, including but not limited
to: Contract monitoring will reflect State of California WIC § 8255 – 8257, 10540 – 10544,
11300, and Federal 2 CFR Part 200. In addition to monthly activity reports, progress and
outcomes will be monitored through the combination of regular meetings, site visits, inspection
of client files, and observation of service delivery.
Exhibit A
Page 6 of 13
APPENDIX A
SUPERVISED VISITATION PROGRAM REQUIREMENTS
Services must be delivered in compliance with Family Code 3200.5 and Court Standards
5.20. Selected portions of the standards identified in Family Code 3200.5 and Court
Standards 5.20 are identified below. However, the vendor and its supervised visitation
professional provider(s) shall be responsible for understanding and complying with all
applicable aspects of the Family Code and Court Standards regardless of their inclusion in or
exclusion from this RFP.
For the purposes of clarification, both Family Code 3200.5, and Court Standards 5.20
describe the paid visitation monitors as a “Professional Provider” and the term may be used
interchangeably in this Appendix.
Hours of Service
Services must be available between 9:00 a.m. and 8:00 p.m., Monday through Saturday and
holidays. The ability to accommodate afternoon, evening and weekend visits is required due
to children’s school and parents’ work schedules. All sites should be located in or readily
accessible to public transportation, and must include a site in areas of high child removal
rates, that include zip code areas 93702, 93703, 93705, 93706, 93722, and 93727. DSS is
also interested in providing services to families who are located in rural parts of the County.
Bidders who wish to serve a limited number of families located at a site(s) in cities or rural
areas outside the Fresno/Clovis metro areas are encouraged to identify such site(s) within
their proposal.
Professional Provider Qualifications
A "professional provider" who is providing the services hereunder, is any person paid for
providing supervised visitation services, or an independent contractor, employee, intern, or
volunteer operating through a supervised visitation center or agency. The selected
contractor will ensure each staff providing supervised visitation services is fingerprinted
and the fingerprints processed through a LiveScan and Child Abuse Index search process.
The professional provider shall:
•Be 21 years of age or older;
•Have no conviction for driving under the influence (DUI) within the last 5 years;
•Not have been on probation or parole for the last 10 years;
•Have no record of a conviction for child molestation, child abuse, or other crimes
against a person;
•Have proof of automobile insurance if transporting the child;
•Have no civil, criminal, or juvenile restraining orders within the last 10 years;
•Have no current or past court order in which the provider is the person being supervised;
•Be able to speak the language of the party being supervised and of the child, or the
provider must provide a neutral interpreter over the age of 18 who is able to do so;
•Have no conflict of interest with the clients; and
Exhibit A
Page 7 of 13
•Agree to adhere to and enforce the Court Order regarding supervised visitation.
Ratio of Children to Professional Provider
Staffing should be maintained at a 1:1 ratio: One (1) staff per visitation service unit or
group, per one (1) family group per visitation room, at any given time. However, at the
discretion of the professional provider, two staff persons may be used for visits that include
greater than six (6) participants (parent(s), children and other family members). Other
factors to consider for staffing ratios of participants to a professional provider should be
contingent on:
•The degree of risk factors present in each case;
•The nature of supervision required in each case;
•The number and ages of the children to be supervised during a visit;
•The number of people visiting the child during the visit;
•The duration and location of the visit; and
•The experience of the professional provider.
In any visitation where staffing is provided at a greater than 1:1 ratio of staff persons per
family group, or when more than one family group is in the same visitation room
documentation shall be provided in the case file justifying the use of additional staff.
Delineation of Terms and Conditions
The provider bears the sole responsibility for enforcement of all the terms and conditions of
any supervised visitation service provided herein. Unless otherwise ordered by the Court, the
provider should:
•Monitor conditions to assure the safety and welfare of the child;
•Enforce the frequency and duration of the visits as ordered by the Court and
County specified;
•Avoid any attempt to take sides with any party;
•Allow no derogatory comments about the parent, his or her family, caretaker, child, or
child's siblings;
•Allow no discussion of the Court case or possible future outcomes;
•Allow neither the provider nor the child to be used to gather information about the
other party or caretaker or to transmit documents, information, or personal
possessions unless permission has been granted by County;
•Allow no spanking, hitting, or threatening the child;
•Allow no visits to occur while the visiting party appears to be under the influence of
alcohol or illegal drugs;
•Allow no emotional, verbal, physical, or sexual abuse; and
•Ensure that the parties follow any additional rules set forth by the provider, Department
of Social Services or the Court.
Exhibit A
Page 8 of 13
Maintenance and Disclosure of Records
Professional providers will keep a record of the visits for each case; these records will be
emailed to DSS within three (3) days of the visitation. Any critical incident report will be
provided no later than 24-hours following the incident. Supervised visitation reports shall be
in a form and format as provided by DSS, and shall include, but not be limited to:
•The date, time, and duration of the contact or visit;
•Who attended the visit;
•The professional provider who conducted the visit;
•A summary of activities during the visit;
•An account of critical incidents, including physical or verbal altercations and threats;
•Violations of protective or court visitation orders;
•Any failure to comply with the terms and conditions of the visitation;
•Any incidence of abuse as required by law; and
•Actions taken by the provider, including any interruptions, terminations of a visit, and
reasons for these actions. If a visit is temporarily suspended or terminated, the
professional provider should state the reasons for the action taken in writing and provide
the written statement to the visitation parties, their attorneys, the attorney for the child,
and the County immediately upon suspension or termination or as soon thereafter as
feasible, but in no case later than three (3) days following the action.
Case recordings and supervised visitation reports will be limited to facts, observations, and
direct statements made by the parties, not personal conclusions, suggestions, or opinions of
the provider. All contacts by the provider in person, in writing, or by telephone with any party
(County, contractor or family member), the children, the court, attorneys, mental health
professionals, and referring agencies should be documented in the case file. All entries
should be dated and signed by the person recording the entry.
If ordered by the Court, requested by the County under this bid, or requested by either party
or the attorney for either party or the attorney for the child, a report about the supervised
visit will be produced. These reports should include facts, observations, and direct
statements and not opinions or recommendations regarding future visitation unless ordered
by the Court. On rare occasions, the Court may subpoena a professional provider for
testimony at a Court proceeding.
Any identifying information about the parties and the child, including addresses, telephone
numbers, places of employment, and schools, is confidential, should not be disclosed, and
should be deleted from documents before releasing them to any Court, attorney, attorney for
the child, party, mediator, evaluator, mental health professional or non-county social worker,
except as required in reporting suspected child abuse.
Legal Responsibilities and Obligations of the Professional Provider
All providers of supervised visitation should:
•Advise the parties before commencement of supervised visitation that no confidential
Exhibit A
Page 9 of 13
privilege exists;
•Report suspected child abuse to the appropriate agency, as provided by law, and inform
the parties of the provider's obligation to make such reports;
•Suspend or terminate visitation under items listed in this section;
•Keep recordings of all actions which have taken place regarding the supervised visitations;
•Keep records in a secure area and secured in accordance with Division 19, Confidentiality
of Information;
•Prepare a written contract to be signed by the parties before commencement of the
supervised visitation. The contract should inform each party of the terms and conditions
of supervised visitation;
•Review custody and visitation orders relevant to the supervised visitation;
•Implement an intake and screening procedure; and
•Comply with additional requirements as stated within County request or Court Orders.
Facility Requirements and Preferences
The visitation center sites should be a home-like setting with clean, well lit rooms and
kitchen facilities that are available for families to prepare meals together. The environment
should be child friendly and the visitation rooms need to be age appropriate in design and
decoration.
Examples include infant appropriate rooms with carpet on the floor for crawling and other
rooms with age appropriate activities available for older youth and their families to engage in
together.
Visitation sites should offer a level of structure so that families can learn or re-learn how to
interact appropriately. More specifically, at a minimum, all facilities where services are
provided are required to have:
•Visitation rooms no smaller than 10’ x 10’ in size
•Adequate parking
•Handicapped accessibility
•Diapers & wipes
•Protective gloves & masks
•Toys for a variety of age groups
•Digital camera available to take pictures of children and family
•Regular janitorial service (State the frequency of service)
•Regular cleaning of toys (State the frequency and method of cleaning)
County prefers these additional amenities:
•Kitchen and dining facilities
•Child size furniture
•Playground/outside fenced play area
Exhibit A
Page 10 of 13
•Videotape surveillance capability
Administrative Requirements
•Participate in regularly scheduled meetings (up to once per month) with County
contract management and program staff to discuss contract, program service and
objectives;
•Participate in Team Decision-Making and Reunification meetings or case staffings
on a scheduled basis or as required at County specified locations;
•Ensure compliance with all of the Scope of Work requirements;
•Meet or exceed Performance Outcomes;
•Maintain case files for each individual participant;
•Ensure staff meet the Scope of Work training requirements;
•Develop and maintain a written plan of maintenance/cleaning for visitation rooms, toys,
and other supplies;
•All visits will be referred to the selected vendor(s) by the County of Fresno, Department
of Social Services, Child Welfare Services Visitation Coordinator;
•Within 48 hours of receipt of an approved referral, make contact with the
parent(s)/care provider to coordinate a visit. Contractor will develop a system/process
to ensure parent(s)/care provider visitation attendance (i.e. visitation reminders by
phone and other means as appropriate);
•Plan and make available appropriate activities for parents and children for each visit
which take into consideration holidays and seasons including cultural, religious and
ethnic differences of the clients who are served (list such planned activities);
•Special life events of a child such as birthdays are important celebratory events. A large
room or an alternate location within the community where supervised visits for birthdays
may occur will be secured/provided for these events;
•Develop a master calendar to reflect visitation scheduled time slots and staff utilization,
and provide to County on a monthly basis;
•Provide a monthly statistical report to Department of Social Services no later than the
10th of each month. The monthly statistical report will address desired outcomes for
supervised visitation and utilization of services. County will provide the contract
vendor(s) with the statistical form;
•Notify the DSS Visitation Coordinator within 24 hours of any cancelled visits or "no-
show" visits via the DSS visitation e-mail in-box; and
Professional Provider Training
Each provider of supervised visitation services is required to demonstrate their ability to
provide, during each fiscal year of services, training opportunities for their staff, which will
include:
•The role of a professional provider;
Exhibit A
Page 11 of 13
•Observation techniques;
•Child abuse reporting laws;
•Parenting training (to be approved by County);
•Culture Competency and Disproportionally of African-American families in Child Welfare;
•Record-keeping procedures;
•Screening, monitoring, and termination of visitation;
•Developmental needs of children;
•Legal responsibilities and obligations of a provider;
•Cultural sensitivity;
•First Aid and certification;
•Conflicts of interest;
•Confidentiality;
•Civil Rights;
•Issues relating to substance abuse, child abuse, sexual abuse, and domestic violence;
•An understanding of terms and conditions of supervised visitation, and
•The legal responsibilities and obligations of a provider under the court standards.
Safety and Security Procedures
All providers should make every reasonable effort to assure the safety and welfare of the
child and adults during the visitation. Supervised visitation centers will establish a written
protocol with the assistance of the local law enforcement agency that describes the
emergency assistance and responses that can be expected from the local law enforcement
agency. In addition, the supervised visitation service provider will:
•Establish and state in writing minimum security procedures and inform the parties of
these procedures before the commencement of supervised visitation;
•Conduct comprehensive intake and screening to assess the nature and degree of risk
for each case;
•Establish written procedures that must be followed in the event a child is abducted
during supervised visitation; and
•Suspend or terminate supervised visitation if the provider determines that the risk
factors present are placing in jeopardy the safety and welfare of the child or provider.
The procedures for intake should include separate interviews with the parties before the first
visit. During the interview, the provider should obtain identifying information and explain the
reasons for temporary suspension or termination of a visit under this standard. If the child is
of sufficient age and capacity, the provider should include the child in part of the intake or
orientation process. Any discussion should be presented to the child in a manner appropriate
to the child's developmental stage.
The service provider will obtain during the intake process or will have obtained from the
County:
Exhibit A
Page 12 of 13
•Copies of any protective order;
•Current court orders;
•Any Judicial Council form relating to supervised visitation orders;
•A report of any written records of allegations of domestic violence or abuse; and
•An account of the child's health needs if the child has a chronic health condition.
Safety Considerations for Sexual Abuse Cases
In cases where there are allegations of sexual abuse, in addition to the requirements of the
safety and security procedures above, the provider should comply with the following terms
and conditions, unless otherwise ordered by the Court:
•Allow no exchanges of gifts, money, or cards;
•Allow no photographing, audio taping, or videotaping of the child;
•Allow no physical contact with the child such as lap sitting, hair combing, stroking,
hand holding, prolonged hugging, wrestling, tickling, horse playing, changing
diapers, or accompanying the child to the bathroom;
•Allow no whispering, passing notes, hand signals, or body signals; and
•Allow no supervised visitation in the location where the alleged sexual abuse occurred.
Confidentiality
Communications between parties and providers of supervised visitation services are not
protected by any privilege of confidentiality. Professional and therapeutic providers
should, whenever possible, maintain confidentiality regarding the case except when:
•Ordered by the Court;
•Subpoenaed to produce records or testify in Court;
•Requested to provide information about the case by a mediator or evaluator in
conjunction with a Court-Ordered mediation, investigation, or evaluation;
•Required to provide information about the case by Department of Social Services; or
•Requested to provide information about the case by law enforcement.
Court Standards
The Court generally orders supervised visitation services. Supervised visitation service
providers and all documentation are subject to subpoena at any time. Additionally, DSS
reserves the right to visit the facility to observe visits and to review any and all records
pertaining to supervised visitation services at any time (with or without notice). The Rules
of Court Standard are to be followed and adhered to by all selected vendor of services.
Conflict of Interest
All providers should maintain neutrality by refusing to discuss the merits of the case or agree
with or support one party over another. Any discussion between a provider and the parties
Exhibit A
Page 13 of 13
should be for the purposes of arranging visitation and providing for the safety of the children.
In order to avoid a conflict of interest, the provider should not:
•Be financially dependent on the person being supervised;
•Be an employee of the person being supervised;
•Be an employee of or affiliated with any superior court in the county in which the
supervision is ordered unless specified in the employment contract; or
•Be in an intimate relationship with the person being supervised.
Reference Information Cited:
1.California DSS Manual Child Welfare Services Manual
Division 31.
2.California DSS Manual Child Welfare Services Manual
Division, Confidentiality of Information Division 19
3.2010 California Rules of Court. Standard 5.20. Uniform standards of practice for
providers of supervised visitation.
Exhibit B
Page 1 of 25
PROPOSED BUDGET SUMMARY (12 Months) YEAR 1
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2019 ‐ 09/30/2020
CATEGORY BUDGET
ITEM # TOTAL
PERSONNEL
Salaries 100 $ 507,306
Payroll Taxes 150 $ 44,364
Benefits 200 $ 91,615
SUBTOTAL: $ 643,285
SERVICES & SUPPLIES
Insurance 250 $ 9,488
Communications 300 $ 4,320
Office Expense 350 $ 29,484
Equipment 400 $ 22,464
Facilities 450 $ 108,540
Travel Costs 500 $ 3,564
Program Supplies 550 $ 9,600
Consultancy 600 $ 4,260
Fiscal & Audits 650 $ 2,119
Training 660 $ 13,241
Indirect Costs 700 $ 94,485
SUBTOTAL: $ 301,565
TOTAL EXPENSES: $ 944,850
Exhibit B
Page 2 of 25
PROPOSED BUDGET PERSONNEL DETAIL YEAR 1
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2019 ‐ 09/30/2020
SALARIES
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00% 12 $ 8,540.00 $ 35,868
Visitation Manager 90.00% 12 $ 5,425.00 $ 58,590
Lead Visitation Facilitators 200.00% 12 $ 2,963.00 $ 71,112
Visitation Facilitators 650.00% 12 $ 2,580.00 $ 201,240
Intensive Supervised Visitation (ISV) Coach 180.00% 12 $ 4,810.00 $ 103,896
Visitation Coordinator 125.00% 12 $ 2,440.00 $ 36,600
Total Salaries/Wages $ 507,306
PAYROLL TAXES
RATE BASE FTE TOTAL
FICA 7.65% X 507,306 $ 38,809
California Unemployment Insurance 6.20% X 7,000 X 12.800 $ 5,555
Total Payroll Taxes $ 44,364
BENEFITS
INSURANCE
(health, dental, vision, life & disability) RATE MONTHS FTE TOTAL
Program Administrator 1,310.00 12 0.35 $ 5,502
Visitation Manager 615.00 12 0.90 $ 6,642
Lead Visitation Facilitators 770.00 12 2.00 $ 18,480
Visitation Facilitators 275.00 12 6.50 $ 21,450
Intensive Supervised Visitation (ISV) Coach 630.00 12 1.80 $ 13,608
Visitation Coordinator 545.00 12 1.25 $ 8,175
Retirement Contributions ‐ Employer Portion $ 17,758
Total Benefits $ 91,615
TOTAL SALARIES, PAYROLL TAXES & BENEFITS: $ 643,285
Exhibit B
Page 3 of 25
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 1
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2019 ‐ 09/30/2020
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,096
Workers Compensation @ 616.00 /mo x 12 mo 7,392
$ 9,488
300 COMMUNICATIONS
4,320 Telephone & Internet @ 360.00 /mo x 12 mo
$ 4,320
350 OFFICE EXPENSE
29,484 Office Supplies @ 2,457.00 /mo x 12 mo
$ 29,484
400 EQUIPMENT
22,464 Leased Equipment @ 1,872.00 /mo x 12 mo
$ 22,464
450 FACILITIES
Leased Space @ 6,760.00
/mo x 12 mo 81,120
Utilities @ 1,155.00 /mo x 12 mo 13,860
Maintenance @ 1,130.00 /mo x 12 mo 13,560
$ 108,540
500 TRAVEL COSTS
3,564 Staff Mileage @ 297.00 /mo x 12 mo
$ 3,564
550 PROGRAM SUPPLIES
9,600 Program Supplies @ 800.00 /mo x 12 mo
$ 9,600
600 CONSULTANCY
Human Resources @ 155.00
/mo x 12 mo 1,860
Translation Services @ 200.00
/mo x 12 mo 2,400
$ 4,260
650 FISCAL & AUDITS
2,119 Annual External Audit
$ 2,119
660 TRAINING
13,241 Trainings ‐ Skills Development
$ 13,241
700 INDIRECT COSTS
94,485 Administrative Overhead @ 10.00%
$ 94,485
TOTAL EXPENSES: $ 301,565
Exhibit B
Page 4 of 25
PROPOSED BUDGET DETAIL NARRATIVE YEAR 1
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2019 ‐ 09/30/2020
Salaries:
Program Administrator ‐ At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Manager ‐ At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators ‐ At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven‐day coverage, and will also directly monitor
supervised visits.
Visitation Facilitators ‐ At 650.00% FTE, the Facilitators (consisting of full‐time & part‐time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach ‐ At 180.00% FTE, the ISV Coach will provide m ore intensive supervised
services to those cases identified by DSS as requiring additional assistance.
Visitation Coordinator ‐ At 125.00% FTE, the Admin Specialist will provide client assistance before and after
visitation sessions. They will also provide scheduling support and complete reports.
Payroll Taxes:
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
Benefits:
CYS offers medical, dental, vision, life and disability insurance for all full‐time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 18.06% of salaries for the
listed budget year.
Services and Supplies:
CYS calculates operating expenses utilized by grants by allocating a pro‐rata share of the total expenses based on
individual grant salaries. The average pro‐rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro‐rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro‐rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.36% of
salaries.
Liability Insurance represents the pro‐rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use.
Exhibit B
Page 5 of 25
PROPOSED BUDGET DETAIL NARRATIVE (CONT.) YEAR 1
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2019 ‐ 09/30/2020
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro‐rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450 )
Leased Space ‐ A pro‐rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities ‐ A pro‐rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance ‐ This item includes a pro‐rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage ‐ This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
This is a direct expense for the purchase of curriculum, evalua tion measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
CONSULTANCY (600)
A pro‐rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro‐rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
Exhibit B
Page 6 of 25
PROPOSED BUDGET SUMMARY (12 Months) YEAR 2
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2020 ‐ 09/30/2021
CATEGORY BUDGET
ITEM # TOTAL
PERSONNEL
Salaries 100 $ 538,542
Payroll Taxes 150 $ 46,753
Benefits 200 $ 96,171
SUBTOTAL: $ 681,466
SERVICES & SUPPLIES
Insurance 250 $ 10,509
Communications 300 $ 3,900
Office Expense 350 $ 11,820
Equipment 400 $ 9,060
Facilities 450 $ 82,500
Travel Costs 500 $ 3,588
Program Supplies 550 $ 9,600
Consultancy 600 $ 4,320
Fiscal & Audits 650 $ 2,937
Training 660 $ 9,200
Indirect Costs 700 $ 92,100
SUBTOTAL: $ 239,534
TOTAL EXPENSES: $ 921,000
Exhibit B
Page 7 of 25
PROPOSED BUDGET PERSONNEL DETAIL YEAR 2
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2020 ‐ 09/30/2021
SALARIES
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00% 12 $ 8,935.00 $ 37,527
Visitation Manager 90.00% 12 $ 5,695.00 $ 61,506
Lead Visitation Facilitators 200.00% 12 $ 3,108.00 $ 74,592
Visitation Facilitators 650.00% 12 $ 2,700.00 $ 210,600
Intensive Supervised Visitation (ISV) Coach 180.00% 12 $ 5,370.00 $ 115,992
Visitation Coordinator 125.00% 12 $ 2,555.00 $ 38,325
Total Salaries/Wages $ 538,542
PAYROLL TAXES
RATE BASE FTE TOTAL
FICA 7.65% X 538,542 $ 41,198
California Unemployment Insurance 6.20% X 7,000 X 12.800 $ 5,555
Total Payroll Taxes $ 46,753
BENEFITS
INSURANCE
(health, dental, vision, life & disability) RATE MONTHS FTE TOTAL
Program Administrator 1,365.00 12 0.35 $ 5,733
Visitation Manager 645.00 12 0.90 $ 6,966
Lead Visitation Facilitators 805.00 12 2.00 $ 19,320
Visitation Facilitators 288.00 12 6.50 $ 22,464
Intensive Supervised Visitation (ISV) Coach 660.00 12 1.80 $ 14,256
Visitation Coordinator 572.00 12 1.25 $ 8,580
Retirement Contributions ‐ Employer Portion $ 18,852
Total Benefits $ 96,171
TOTAL SALARIES, PAYROLL TAXES & BENEFITS: $ 681,466
Exhibit B
Page 8 of 25
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 2
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2020 ‐ 09/30/2021
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,289
Workers Compensation @ 685.00 /mo x 12 mo 8,220
$ 10,509
300 COMMUNICATIONS
3,900 Telephone & Internet @ 325.00 /mo x 12 mo
$ 3,900
350 OFFICE EXPENSE
11,820 Office Supplies @ 985.00 /mo x 12 mo
$ 11,820
400 EQUIPMENT
9,060 Leased Equipment @ 755.00 /mo x 12 mo
$ 9,060
450 FACILITIES
Leased Space @ 4,990.00
/mo x 12 mo 59,880
Utilities @ 920.00
/mo x 12 mo 11,040
Maintenance @ 965.00 /mo x 12 mo 11,580
$ 82,500
500 TRAVEL COSTS
3,588 Staff Mileage @ 299.00 /mo x 12 mo
$ 3,588
550 PROGRAM SUPPLIES
9,600 Program Supplies @ 800.00 /mo x 12 mo
$ 9,600
600 CONSULTANCY
Human Resources @ 160.00
/mo x 12 mo 1,920
Translation Services @ 200.00
/mo x 12 mo 2,400
$ 4,320
650 FISCAL & AUDITS
2,937 Annual External Audit
$ 2,937
660 TRAINING
9,200 Trainings ‐ Skills Development
$ 9,200
700 INDIRECT COSTS
92,100 Administrative Overhead @ 10.00%
$ 92,100
TOTAL EXPENSES: $ 239,534
Exhibit B
Page 9 of 25
PROPOSED BUDGET DETAIL NARRATIVE YEAR 2
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2020 ‐ 09/30/2021
Salaries:
Program Administrator ‐ At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Manager ‐ At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators ‐ At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven‐day coverage, and will also directly monitor
supervised visits.
Visitation Facilitators ‐ At 650.00% FTE, the Facilitators (consisting of full‐time & part‐time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach ‐ At 180.00% FTE, the ISV Coach will provide m ore intensive supervised
services to those cases identified by DSS as requiring additional assistance.
Visitation Coordinator ‐ At 125.00% FTE, the Admin Specialist will provide client assistance before and after
visitation sessions. They will also provide scheduling support and complete reports.
Payroll Taxes:
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
Benefits:
CYS offers medical, dental, vision, life and disability insurance for all full‐time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 17.86% of salaries for the
listed budget year.
Services and Supplies:
CYS calculates operating expenses utilized by grants by allocating a pro‐rata share of the total expenses based on
individual grant salaries. The average pro‐rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro‐rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro‐rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.43% of
salaries.
Liability Insurance represents the pro‐rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use.
Exhibit B
Page 10 of 25
PROPOSED BUDGET DETAIL NARRATIVE (CONT.)
YEAR 2
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2020 ‐ 09/30/2021
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro‐rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450 )
Leased Space ‐ A pro‐rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities ‐ A pro‐rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance ‐ This item includes a pro‐rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage ‐ This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
This is a direct expense for the purchase of curriculum, evalua tion measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
CONSULTANCY (600)
A pro‐rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro‐rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
Exhibit B
Page 11 of 25
PROPOSED BUDGET SUMMARY (12 Months) YEAR 3
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2021 ‐ 09/30/2022
CATEGORY BUDGET
ITEM # TOTAL
PERSONNEL
Salaries 100 $ 573,354
Payroll Taxes 150 $ 49,417
Benefits 200 $ 100,423
SUBTOTAL: $ 723,194
SERVICES & SUPPLIES
Insurance 250 $ 11,459
Communications 300 $ 3,900
Office Expense 350 $ 12,024
Equipment 400 $ 9,060
Facilities 450 $ 87,360
Travel Costs 500 $ 3,600
Program Supplies 550 $ 9,600
Consultancy 600 $ 4,560
Fiscal & Audits 650 $ 3,282
Training 660 $ 9,326
Indirect Costs 700 $ 97,485
SUBTOTAL: $ 251,656
TOTAL EXPENSES: $ 974,850
Exhibit B
Page 12 of 25
PROPOSED BUDGET PERSONNEL DETAIL YEAR 3
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2021 ‐ 09/30/2022
SALARIES
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00% 12 $ 9,340.00 $ 39,228
Visitation Manager 90.00% 12 $ 5,980.00 $ 64,584
Lead Visitation Facilitators 200.00% 12 $ 3,264.00 $ 78,336
Visitation Facilitators 650.00% 12 $ 2,834.00 $ 221,052
Intensive Supervised Visitation (ISV) Coach 180.00% 12 $ 6,015.00 $ 129,924
Visitation Coordinator 125.00% 12 $ 2,682.00 $ 40,230
Total Salaries/Wages $ 573,354
PAYROLL TAXES
RATE BASE FTE TOTAL
FICA 7.65% X 573,354 $ 43,862
California Unemployment Insurance 6.20% X 7,000 X 12.800 $ 5,555
Total Payroll Taxes $ 49,417
BENEFITS
INSURANCE
(health, dental, vision, life & disability) RATE MONTHS FTE TOTAL
Program Administrator 1,425.00 12 0.35 $ 5,985
Visitation Manager 670.00 12 0.90 $ 7,236
Lead Visitation Facilitators 837.00 12 2.00 $ 20,088
Visitation Facilitators 299.00 12 6.50 $ 23,322
Intensive Supervised Visitation (ISV) Coach 685.00 12 1.80 $ 14,796
Visitation Coordinator 595.00 12 1.25 $ 8,925
Retirement Contributions ‐ Employer Portion $ 20,071
Total Benefits $ 100,423
TOTAL SALARIES, PAYROLL TAXES & BENEFITS: $ 723,194
Exhibit B
Page 13 of 25
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 3
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2021 ‐ 09/30/2022
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,387
Workers Compensation @ 756.00 /mo x 12 mo 9,072
$ 11,459
300 COMMUNICATIONS
3,900 Telephone & Internet @ 325.00 /mo x 12 mo
$ 3,900
350 OFFICE EXPENSE
12,024 Office Supplies @ 1,002.00 /mo x 12 mo
$ 12,024
400 EQUIPMENT
9,060 Leased Equipment @ 755.00 /mo x 12 mo
$ 9,060
450 FACILITIES
Leased Space @ 5,300.00
/mo x 12 mo 63,600
Utilities @ 925.00
/mo x 12 mo 11,100
Maintenance @ 1,055.00 /mo x 12 mo 12,660
$ 87,360
500 TRAVEL COSTS
3,600 Staff Mileage @ 300.00 /mo x 12 mo
$ 3,600
550 PROGRAM SUPPLIES
9,600 Program Supplies @ 800.00 /mo x 12 mo
$ 9,600
600 CONSULTANCY
Human Resources @ 180.00
/mo x 12 mo 2,160
Translation Services @ 200.00
/mo x 12 mo 2,400
$ 4,560
650 FISCAL & AUDITS
3,282 Annual External Audit
$ 3,282
660 TRAINING
9,326 Trainings ‐ Skills Development
$ 9,326
700 INDIRECT COSTS
97,485 Administrative Overhead @ 10.00%
$ 97,485
TOTAL EXPENSES: $ 251,656
Exhibit B
Page 14 of 25
PROPOSED BUDGET DETAIL NARRATIVE
YEAR 3
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2021 ‐ 09/30/2022
Salaries:
Program Administrator ‐ At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Manager ‐ At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators ‐ At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven‐day coverage, and will also directly monitor
supervised visits.
Visitation Facilitators ‐ At 650.00% FTE, the Facilitators (consisting of full‐time & part‐time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach ‐ At 180.00% FTE, the ISV Coach will provide m ore intensive supervised
services to those cases identified by DSS as requiring additional assistance.
Visitation Coordinator ‐ At 125.00% FTE, the Admin Specialist will provide client assistance before and after
visitation sessions. They will also provide scheduling support and complete reports.
Payroll Taxes:
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
Benefits:
CYS offers medical, dental, vision, life and disability insurance for all full‐time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 17.52% of salaries for the
listed budget year.
Services and Supplies:
CYS calculates operating expenses utilized by grants by allocating a pro‐rata share of the total expenses based on
individual grant salaries. The average pro‐rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro‐rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro‐rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.48% of
salaries.
Liability Insurance represents the pro‐rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use.
Exhibit B
Page 15 of 25
PROPOSED BUDGET DETAIL NARRATIVE (CONT.) YEAR 3
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2021 ‐ 09/30/2022
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro‐rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450 )
Leased Space ‐ A pro‐rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities ‐ A pro‐rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance ‐ This item includes a pro‐rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage ‐ This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
This is a direct expense for the purchase of curriculum, evalua tion measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
CONSULTANCY (600)
A pro‐rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro‐rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
Exhibit B
Page 16 of 25
PROPOSED BUDGET SUMMARY (12 Months) YEAR 4
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2022 ‐ 09/30/2023
CATEGORY BUDGET
ITEM # TOTAL
PERSONNEL
Salaries 100 $ 607,212
Payroll Taxes 150 $ 52,007
Benefits 200 $ 105,349
SUBTOTAL: $ 764,568
SERVICES & SUPPLIES
Insurance 250 $ 12,492
Communications 300 $ 3,900
Office Expense 350 $ 14,700
Equipment 400 $ 9,120
Facilities 450 $ 88,776
Travel Costs 500 $ 3,624
Program Supplies 550 $ 9,600
Consultancy 600 $ 4,656
Fiscal & Audits 650 $ 3,370
Training 660 $ 9,494
Indirect Costs 700 $ 102,700
SUBTOTAL: $ 262,432
TOTAL EXPENSES: $ 1,027,000
Exhibit B
Page 17 of 25
PROPOSED BUDGET PERSONNEL DETAIL YEAR 4
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2022 ‐ 09/30/2023
SALARIES
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00% 12 $ 9,770.00 $ 41,034
Visitation Manager 90.00% 12 $ 6,255.00 $ 67,554
Lead Visitation Facilitators 200.00% 12 $ 3,416.00 $ 81,984
Visitation Facilitators 650.00% 12 $ 2,954.00 $ 230,412
Intensive Supervised Visitation (ISV) Coach 180.00% 12 $ 6,680.00 $ 144,288
Visitation Coordinator 125.00% 12 $ 2,796.00 $ 41,940
Total Salaries/Wages $ 607,212
PAYROLL TAXES
RATE BASE FTE TOTAL
FICA 7.65% X 607,212 $ 46,452
California Unemployment Insurance 6.20% X 7,000 X 12.800 $ 5,555
Total Payroll Taxes $ 52,007
BENEFITS
INSURANCE
(health, dental, vision, life & disability) RATE MONTHS FTE TOTAL
Program Administrator 1,485.00 12 0.35 $ 6,237
Visitation Manager 700.00 12 0.90 $ 7,560
Lead Visitation Facilitators 875.00 12 2.00 $ 21,000
Visitation Facilitators 313.00 12 6.50 $ 24,414
Intensive Supervised Visitation (ISV) Coach 720.00 12 1.80 $ 15,552
Visitation Coordinator 622.00 12 1.25 $ 9,330
Retirement Contributions ‐ Employer Portion $ 21,256
Total Benefits $ 105,349
TOTAL SALARIES, PAYROLL TAXES & BENEFITS: $ 764,568
Exhibit B
Page 18 of 25
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 4
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2022 ‐ 09/30/2023
BUDGET
LINE ITEM CATEGORY & DESCRIPTION/CALCULATION SUBTOTAL TOTAL
250 INSURANCE
General Liability 2,460
Workers Compensation @ 836.00 /mo x 12 mo 10,032
$ 12,492
300 COMMUNICATIONS
3,900 Telephone & Internet @ 325.00 /mo x 12 mo
$ 3,900
350 OFFICE EXPENSE
14,700 Office Supplies @ 1,225.00 /mo x 12 mo
$ 14,700
400 EQUIPMENT
9,120 Leased Equipment @ 760.00 /mo x 12 mo
$ 9,120
450 FACILITIES
Leased Space @ 5,405.00
/mo x 12 mo 64,860
Utilities @ 935.00
/mo x 12 mo 11,220
Maintenance @ 1,058.00 /mo x 12 mo 12,696
$ 88,776
500 TRAVEL COSTS
3,624 Staff Mileage @ 302.00 /mo x 12 mo
$ 3,624
550 PROGRAM SUPPLIES
9,600 Program Supplies @ 800.00 /mo x 12 mo
$ 9,600
600 CONSULTANCY
Human Resources @ 188.00
/mo x 12 mo 2,256
Translation Services @ 200.00
/mo x 12 mo 2,400
$ 4,656
650 FISCAL & AUDITS
3,370 Annual External Audit
$ 3,370
660 TRAINING
9,494 Trainings ‐ Skills Development
$ 9,494
700 INDIRECT COSTS
102,700 Administrative Overhead @ 10.00%
$ 102,700
TOTAL EXPENSES: $ 262,432
Exhibit B
Page 19 of 25
PROPOSED BUDGET DETAIL NARRATIVE YEAR 4
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2022 ‐ 09/30/2023
Salaries:
Program Administrator ‐ At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Manager ‐ At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators ‐ At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven‐day coverage, and will also directly monitor
supervised visits.
Visitation Facilitators ‐ At 650.00% FTE, the Facilitators (consisting of full‐time & part‐time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach ‐ At 180.00% FTE, the ISV Coach will provide m ore intensive supervised
services to those cases identified by DSS as requiring additional assistance.
Visitation Coordinator ‐ At 125.00% FTE, the Admin Specialist will provide client assistance before and after
visitation sessions. They will also provide scheduling support and complete reports.
Payroll Taxes:
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
Benefits:
CYS offers medical, dental, vision, life and disability insurance for all full‐time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 17.35% of salaries for the
listed budget year.
Services and Supplies:
CYS calculates operating expenses utilized by grants by allocating a pro‐rata share of the total expenses based on
individual grant salaries. The average pro‐rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro‐rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro‐rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.55% of
salaries.
Liability Insurance represents the pro‐rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use.
Exhibit B
Page 20 of 25
PROPOSED BUDGET DETAIL NARRATIVE (CONT.) YEAR 4
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2022 ‐ 09/30/2023
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro‐rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450 )
Leased Space ‐ A pro‐rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities ‐ A pro‐rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance ‐ This item includes a pro‐rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage ‐ This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
This is a direct expense for the purchase of curriculum, evalua tion measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
CONSULTANCY (600)
A pro‐rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro‐rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
Exhibit B
Page 21 of 25
PROPOSED BUDGET SUMMARY (12 Months) YEAR 5
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2023 ‐ 09/30/2024
CATEGORY BUDGET
ITEM # TOTAL
PERSONNEL
Salaries 100 $ 651,180
Payroll Taxes 150 $ 55,370
Benefits 200 $ 111,439
SUBTOTAL: $ 817,989
SERVICES & SUPPLIES
Insurance 250 $ 13,854
Communications 300 $ 3,900
Office Expense 350 $ 13,080
Equipment 400 $ 9,120
Facilities 450 $ 90,600
Travel Costs 500 $ 3,660
Program Supplies 550 $ 9,600
Consultancy 600 $ 4,752
Fiscal & Audits 650 $ 3,666
Training 660 $ 11,139
Indirect Costs 700 $ 109,040
SUBTOTAL: $ 272,411
TOTAL EXPENSES: $ 1,090,400
Exhibit B
Page 22 of 25
PROPOSED BUDGET PERSONNEL DETAIL YEAR 5
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2023 ‐ 09/30/2024
SALARIES
Position
% of Time
on Project
Number
of Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds
Requested
Program Administrator 35.00% 12 $ 10,335.00 $ 43,407
Visitation Manager 90.00% 12 $ 6,595.00 $ 71,226
Lead Visitation Facilitators 200.00% 12 $ 3,600.00 $ 86,400
Visitation Facilitators 650.00% 12 $ 3,115.00 $ 242,970
Intensive Supervised Visitation (ISV) Coach 180.00% 12 $ 7,545.00 $ 162,972
Visitation Coordinator 125.00% 12 $ 2,947.00 $ 44,205
Total Salaries/Wages $ 651,180
PAYROLL TAXES
RATE BASE FTE TOTAL
FICA 7.65% X 651,180 $ 49,815
California Unemployment Insurance 6.20% X 7,000 X 12.800 $ 5,555
Total Payroll Taxes $ 55,370
BENEFITS
INSURANCE
(health, dental, vision, life & disability) RATE MONTHS FTE TOTAL
Program Administrator 1,565.00 12 0.35 $ 6,573
Visitation Manager 735.00 12 0.90 $ 7,938
Lead Visitation Facilitators 923.00 12 2.00 $ 22,152
Visitation Facilitators 330.00 12 6.50 $ 25,740
Intensive Supervised Visitation (ISV) Coach 760.00 12 1.80 $ 16,416
Visitation Coordinator 655.00 12 1.25 $ 9,825
Retirement Contributions ‐ Employer Portion $ 22,795
Total Benefits $ 111,439
TOTAL SALARIES, PAYROLL TAXES & BENEFITS: $ 817,989
Exhibit B
Page 23 of 25
PROPOSED BUDGET SERVICES AND SUPPLIES DETAIL YEAR 5
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2023 ‐ 09/30/2024
BUDGET
LINE ITEM
CATEGORY & DESCRIPTION/CALCULATION
SUBTOTAL
TOTAL
250 INSURANCE
General Liability
2,514
Workers Compensation @ 945.00 /mo x 12 mo 11,340
$ 13,854
300 COMMUNICATIONS
3,900
Telephone & Internet @ 325.00 /mo x 12 mo
$ 3,900
350 OFFICE EXPENSE
13,080
Office Supplies @ 1,090.00 /mo x 12 mo
$ 13,080
400 EQUIPMENT
9,120
Leased Equipment @ 760.00 /mo x 12 mo
$ 9,120
450 FACILITIES
Leased Space @ 5,525.00
/mo x 12 mo 66,300
Utilities @ 965.00
/mo x 12 mo 11,580
Maintenance @ 1,060.00 /mo x 12 mo 12,720
$ 90,600
500 TRAVEL COSTS
3,660
Staff Mileage @ 305.00 /mo x 12 mo
$ 3,660
550 PROGRAM SUPPLIES
9,600
Program Supplies @ 800.00 /mo x 12 mo
$ 9,600
600 CONSULTANCY
Human Resources @ 196.00
/mo x 12 mo 2,352
Translation Services @ 200.00
/mo x 12 mo 2,400
$ 4,752
650 FISCAL & AUDITS
3,666
Annual External Audit
$ 3,666
660 TRAINING
11,139
Trainings ‐ Skills Development
$ 11,139
700 INDIRECT COSTS
109,040
Administrative Overhead @ 10.00%
$ 109,040
TOTAL EXPENSES: $ 272,411
Exhibit B
Page 24 of 25
PROPOSED BUDGET DETAIL NARRATIVE YEAR 5
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2023 ‐ 09/30/2024
Salaries:
Program Administrator ‐ At 35.00% FTE, the Program Administrator is responsible programmatic oversight and
reporting to the County. They will also assist in providing direct services, as needed.
Visitation Manager ‐ At 90.00% FTE, the Visitation Manager supervises SV staff and is responsible for the program's
design, implementation and evaluation. They will also provide direct services to clients.
Lead Visitation Facilitators ‐ At 200.00% FTE, these individuals will be specially trained and highly experienced
providers of visitation services. They will support CYS in ensuring seven‐day coverage, and will also directly monitor
supervised visits.
Visitation Facilitators ‐ At 650.00% FTE, the Facilitators (consisting of full‐time & part‐time staff) will provide
interactive visitation support during supervised sessions to help parents improve their parenting skills.
Intensive Supervised Visitation (ISV) Coach ‐ At 180.00% FTE, the ISV Coach will provide m ore intensive supervised
services to those cases identified by DSS as requiring additional assistance.
Visitation Coordinator ‐ At 125.00% FTE, the Admin Specialist will provide client assistance before and after
visitation sessions. They will also provide scheduling support and complete reports.
Payroll Taxes:
CYS pays all legally mandated taxes for staff. FICA is calculated at 7.65% of salaries and California SUI is paid on the
first $7,000 of gross salary per employee per year at the rate of 6.2%.
Benefits:
CYS offers medical, dental, vision, life and disability insurance for all full‐time staff and prorated insurance for those
working a regular schedule of 32 hours or more per week. CYS matches employee contributions (not to exceed 5%
of gross salary) towards elective retirement accounts for eligible employees. Benefits are 17.11% of salaries for the
listed budget year.
Services and Supplies:
CYS calculates operating expenses utilized by grants by allocating a pro‐rata share of the total expenses based on
individual grant salaries. The average pro‐rata share of expenses used in this proposal is 7.50%. Space costs,
including rent, utilities, and building maintenance, are based on the pro‐rata share of salaries for staff housed at CYS
main offices, and additional leased space. The pro‐rata share is calculated at 9.25% of total space costs. We have
estimated that 100.00% of additional leased space costs would be allocated to the program.
INSURANCE (250)
Workers Compensation, legally mandated to be paid for all employees, is calculated at a rate of 1.63% of
salaries.
Liability Insurance represents the pro‐rata share of professional, general and director's and officer's liability
insurance.
COMMUNICATIONS (300)
This includes basic telephone service and internet service at the CYS main offices on West Ave plus any
additional leased space necessary for staff and client use.
Exhibit B
Page 25 of 25
PROPOSED BUDGET DETAIL NARRATIVE (CONT.) YEAR 5
VENDOR NAME: Comprehensive Youth Services of Fresno, Inc. FY: 10/01/2023 ‐ 09/30/2024
OFFICE EXPENSE (350)
Included in this item are general office supplies including, but not limited to, pens, pencils, paper and file
folders used by contract staff in order to provide services to the community.
EQUIPMENT (400)
This item includes pro‐rata charges for leased photocopier and computers. All leased equipment is for use by
contract personnel at CYS locations. Also included is the monthly digital health record system fee, computed
per FTE. This expense is part of a Federal mandate to retain client files electronically.
FACILITIES (450 )
Leased Space ‐ A pro‐rata share of rent is allocated to this project for staff and client usage at the CYS main
office on West Avenue, plus any additional leased space as specified in this proposal.
Utilities ‐ A pro‐rata share of the cost of gas, electric, water, sewer, and trash removal at the CYS main office
on West Avenue, plus any additional leased space as specified in this proposal.
Maintenance ‐ This item includes a pro‐rata share of general building maintenance and janitorial service at the
CYS main office on West Avenue, plus any additional leased space as specified in this proposal.
TRAVEL COSTS (500)
Mileage ‐ This item includes mileage reimbursement at the current IRS rate for staff travel that is directly
related to the delivery of services, testifying in court, and participation in mandatory meetings.
PROGRAM SUPPLIES (550)
This is a direct expense for the purchase of curriculum, evalua tion measurement instruments, educational
workbooks and videos for parents, age appropriate learning toys and educational brochures.
CONSULTANCY (600)
A pro‐rata share of the cost of human resources consultants to assist our staff in personnel matters and to
effectively administer and communicate employment policies and procedures while adhering to all state and
Federal labor laws.
Translation services are budgeted for those clients who cannot be served by the language capabilities of staff,
including those who are deaf or hard of hearing.
FISCAL & AUDITS (650)
Pro‐rata share of the cost of an independent annual audit conducted by our external auditors.
TRAINING (660)
Allows staff to attend trainings which would develop skills which will improve the quality of services provided
to clients.
INDIRECT COSTS (700)
This includes administrative expenses like clerical and bookkeeping, administrative support, and
administrative fees associated with the program. The total costs do not exceed 10.00% of the total budget.
Exhibit C
0872fcfx
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and Comprehensive
Youth Services of Fresno, Inc (PROVIDER) related to provision of emergency shelter
care services for COUNTY’s dependent children, requires that the undersigned report all
known or suspected child abuse or neglect to one or more of the agencies set forth in
Penal Code (P.C.) section (§) 11165.9.
For purposes of the undersigned’s child abuse reporting requirements, “child
abuse or neglect” includes physical injury inflicted by other than accidental means upon a
child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in
P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the victim
of child abuse or neglect. (P.C §11166.) The child abuse report shall be made to any
police department or sheriff’s department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services’ 24 Hour CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a “reasonable suspicion” means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child does
not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C.
§11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
__________________________________ ________________________
SIGNATURE DATE
Exhibit D
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member’s company/agency name and address.
(3)Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit D
Page 2 of 2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5)Authorized Signature
Signature: Date: