HomeMy WebLinkAboutAgreement A-14-556-1 with Quality Group Homes Inc..pdf Agreement No. 14-556-1
1 AMENDMENT I TO AGREEMENT
2 THIS AMENDMENT I TO AGREEMENT (hereinafter "Amendment") is made and entered into
3 this 24th day of September , 2019, by and between COUNTY OF FRESNO, a Political Subdivision
4 of the State of California, Fresno, California (hereinafter "COUNTY"), and QUALITY GROUP HOMES,
5 INC., a private non-profit corporation, whose address 4928 E. CLINTON, SUITE 108, FRESNO, CA
6 93727, hereinafter referred to as "CONTRACTOR."
7 WITNESSETH:
8 WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
9 No. 14-556, effective September 9, 2014, hereinafter referred to as the "Agreement"; and
10 WHEREAS, the parties desire to amend the Agreement regarding changes as stated below and
11 restate the Agreement in its entirety.
12 NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
13 hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
14 1. That the following text in the Agreement, Page Three (3) beginning with Section Four
15 (4), Line Twelve (12) with the word "For" and ending on Page Four (4), Eight (8) with the word
16 "CONTRACTOR" be deleted and the following inserted in its place:
17 "For actual services provided as identified in the terms and conditions of this Agreement,
18 including Exhibit A, COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
19 compensation in accordance with Revised Exhibit B, attached hereto and by this reference
20 incorporated herein. Mandated travel shall be reimbursed based on actual expenditures and mileage
21 reimbursement shall be at CONTRACTOR's adopted rate per mile, not to exceed the IRS published
22 rate. CONTRACTOR agrees to limit administrative costs to a maximum of 15% of the total program
23 budget and to limit employee benefits to a maximum of 20% of total salaries for those employees
24 working under this Agreement during the term of this Agreement. Payment shall be made upon
25 certification or other proof satisfactory to DSS that services have actually been performed by
26 CONTRACTOR as specified in this Agreement.
27 In no event shall compensation for services performed under this Agreement be in
28 excess of Two Hundred Seventeen Thousand and No/100 Dollars ($217,000) for the period of October
1 1, 2014 to September 30, 2015. In no event shall compensation for services performed under this
2 Agreement be in excess of Two Hundred Twenty-Three Thousand Five Hundred and No/100 Dollars
3 ($223,500) for the period of October 1, 2015 to September 30, 2016. In no event shall compensation for
4 services performed under this Agreement be in excess of Two Hundred Thirty Thousand Two Hundred
5 and No/100 Dollars ($230,200) for the period of October 1, 2016 to September 30, 2017. In no event
6 shall compensation for services performed under this Agreement be in excess of Two Hundred Thirty-
7 Seven Thousand One Hundred and No/100 Dollars ($237,100) for the period of October 1, 2017 to
8 September 30, 2018. In no event shall compensation for services performed under this Agreement be
9 in excess of Two Hundred Forty-Four Thousand Two Hundred and No/100 Dollars ($244,200) for the
10 period of October 1, 2018 to September 30, 2019. In no event shall the compensation for services
11 performed under this Agreement be in excess of Thirty Five Thousand Six Hundred Thirty Three and
12 No/100 Dollars ($35,633) for the period of October 1, 2019 to December 31, 2019. The cumulative total
13 of this Agreement shall not be in excess of One Million One Hundred Eighty Seven Thousand Six
14 Hundred Thirty Three and No/100 Dollars ($1,187,633). It is understood that all expenses incidental to
15 CONTRACTOR's performance of services under this Agreement shall be borne by CONTRACTOR."
16 2. That all references in the Agreement to "Exhibit B" shall be changed to read "Revised
17 Exhibit B", which is attached hereto and incorporated herein by this reference.
18 3. COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend
19 Agreement No. 14-556, and that upon execution of this Amendment, the original Agreement, and this
20 Amendment, shall together be considered the Agreement.
21 4. The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
22 covenants, conditions and promises contained in the Agreement and not amended herein shall remain
23 in full force and effect.
24
25
26
27
28 ///
1 EXECUTED AND EFFECTIVE as of the date first above set forth.
2
3 CONTRACTOR: COUNTY OF FRESNO:
QUALITY GROUP HOMES, INC. /
4
5 ByC -' By__
Nathan Magsig, Chairman of the Board of
6 Print Nam % % ' r• f Supervisors of the County of Fresno
7 Title:
Chairman of the Board, or
8 President, or any Vice President ATTEST:
BERNICE E. SEIDEL
9 Clerk of the Board of Supervisors of the County
10 `B'' of Fresno, State of California
11 Print Name: &C 4A in 00M. '
By r
12 Title: J
13 Secretary (of Corporation), or
any Assistant Secretary, or
14 Chief Financial Officer, or
15 any Assistant Treasurer
16
17
18
19 Mailing Address:
20 4928 E. Clinton, Suite 108
Fresno, CA 93727
21 Phone No: (559) 252-6844
Attn: D. Mae Johnson, Executive Director
22
23
FOR ACCOUNTING USE ONLY:
24
25 Fund/Subclass: 0001/10000
Organization: 56107001
26 Account: 7870/0
27
28
Revised Exhibit B
Page 1 of 6
COST PROPOSAL
Budget Summary( 5 Years) 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018
9/30/2015 9/29/2016 9/29/2017 9/29/2018 9/29/2019
VENDOR NAME: QUALITY GROUP HOMES, INC.
SERVICE COMPONENT: Supervised Visitation Services
Category Budget Item# Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Salaries 0100 124,800.00 128,544.00 132,400.32 136,372.33 140,463.50
Payroll Taxes 0150 11,232.00 11,568.96 11,916.03 12,273.51 12,641.71
Benefits 0200 18,720.00 19,281.60 19,860.05 20,455.85 21,069.52
Sub-total 154,752.00 159,394.56 164,176.40 169,101.69 174,174.74
Services and Supplies
Insurance 0250 1,200.00 1,236.00 1,273.08 1,311.27 1,350.61
Communications 0300 2,400.00 2,472.00 2,546.16 2,622.54 2,701.22
Office Expense 0350 1,200.00 1,236.00 1,273.08 1,311.27 1,350.61
Equipment 0400 68.00 60.04 56.84 52.55 41.12
Facilities 0450 18,000.00 18,540.00 19,096.20 19,669.09 20,259.16
Specialized training 0500
Program Supplies 0550 2,400.00 2,472.00 2,546.16 2,622.54 2,701.22
Consultancy/Subcontracts 0600
Fiscal &Audits 0650 6,600.00 6,798.00 7,001.94 7,212.00 7,428.36
Indirect Costs (Admin ) 0700 30,380.00 31,291.40 32,230.14 33,197.05 34,192.96
Sub-total 62,248.00 64,105.44 66,023.60 67,998.31 70,025.26
Total Expenses 217,000.00 223,500.00 230,200.00 237,100.00 244,200.00
Revised Exhibit B
Page 2 of 6
PROPOSED BUDGET PERSONNEL DETAIL
VENDOR NAME: QUALITY GROUP HOMES, INC.
SERVICE COMPONENT: Supervised Visitation Services
SALARIES
Position %of Time on Project Yr 1 Yr 2 Yr 3 Yr 4 Yr S
Project Director 50% 15,600.00 16,068.00 16,550.04 17,046.54 17,557.94
Visitation Monitors (4) 100% 99,840.00 102,835.20 105,920.26 109,097.86 112,370.80
Clerical Support 50% 9,360.00 9,640.80 9,930.02 10,227.92 10,534.76
124,800.00 128,544.00 132,400.32 136,372.33 140,463.50
Hourly Wages
Project Director 15.00 15.45 15.91 16.39 16.88
Visitation Monitors (4) 12.00 12.36 12.73 13.11 13.51
Clerical Support 9.00 9.27 9.55 9.83 10.13
Hourly wage x %of project x number of months = salary/wages requested
BENEFITS
Benefit Item Calculation
Payroll Taxes:Social Security/Medicare/SUI 11,232.00 11,568.96 11,916.03 12,273.51 12,641.71
Benefits: Health Insurance 18,720.00 19,281.60 19,860.05 20,455.85 21,069.52
Total Benefits 29,952.00 30,850.56 31,776.08 32,729.36 33,711.24
Revised Exhibit B
Page 3 of 6
PROPOSED BUDGET PERSONNEL DETAIL
VENDOR NAME: QUALITY GROUP HOMES, INC.
SERVICE COMPONENT: Supervised Visitation Services
SERVICES & SUPPLIES
Budget Line Item -Category& Description Calculation Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
0250 INSURANCE-Gen Liability, property, Directors &Officers 1,200.00 1,236.00 1,273.08 1,311.27 1,350.61
0300 COMMUNICATIONS -Telephone, fax, data lines 1,500.00 1,545.00 1,591.35 1,639.09 1,688.26
0350 OFFICE EXPENSE - Consumable supplies 1,200.00 1,236.00 1,273.08 1,311.27 1,350.61
0400 EQUIPMENT- Misc 68.00 60.04 56.84 52.55 41.12
0450 FACILITIES- Building rent, utilities 6,000.00 6,180.00 6,365.40 6,556.36 6,753.05
0500 SPECIALIZED TRAINING
0550 PROGRAM SUPPLIES - Consumable program supplies 3,000.00 3,090.00 3,182.70 3,278.18 3,376.53
0600 CONSULTANCY/SUBCONTRACTORS - - - -
0650 FISCAL& AUDITS 6,600.00 6,798.00 7,001.94 7,212.00 7,428.36
0700 ADMIN COSTS 1 30,380.00 31,291.40 32,230.14 33,197.05 34,192,96
TOTAL EXPENSES 49,948.00 51,436.44 T 52,974.53 54,557.77 56,181.50
Grand Total Per Year Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Salaries, taxes, fringe Benefits 154,752.00 159,394.56 164,176.40 169,101.69 174,174.74
Services & Supplies 62,248.00 64,105.44 66,023.60 67,998.31 70,025.26
Grand Total 217,000.00 223,500.00 230,200.00 237,100.00 244,200.00
Revised Exhibit B
Page 4 of 6
BUDGET DETAIL NARRATIVE
VENDOR NAME: Quality Group Homes, Inc.
PROPOSED SERVICE COMPONENT: Supervised Visitation Services
DATES OF SERVICE: 10/1/2014 TO 9/30/2019
PERSONNEL DETAIL NARRATIVE
Project Director
The Project Director(0.50 FTE at 15.00/hour for Year 1,then increased 3%each year,thereafter. Year 2: $15.45/hour;Year 3:$15.91/hour; Year
4: $16.39/hour;Year 5: $16.88/hour) Director is to supervise the visitation monitors and review all outgoing documentation.The Director will
also participate with the intakes and insure all program goals and make revisions as needed.
Visitation Monitors(4)
The Visitation monitors(4 FTEs at$12.00/hour Year 1,then increased 3%each year.Year 2:$12.36/hour;Year 3: $12.73/hour;Year 4:
$13.11/hour;Year 5: $13.51/hour).The visitation monitors primary function will be to provide direct services to families assisting with the
scheduled visits,taking notes and communicating with social workers.
Clerical Support
Clerical Support(0.50 FTE at$9.00/hour for Year 1; then increased 3%each year.Year 2:$9.27/hour;Year 3: $9.55/hour; Year 4: $9.83/hour;
Year 5:$10.13/hour). Responsible for scheduing and confirming visitation appointments,obtaining relevant case documentation,maintaining
client files,tracking due dates,and completing all other administrative duties as assigned.
Payroll Taxes
Includes Payroll taxes (FICA) budgeted at 7.65%of personnel expenses and Unemployment insurance,which is budgeted at approximately
4.237%on the first$7,000 of employee salaries(calendar year).
Employee Benefits
Health Insurance
BUDGET DETAIL NARRATIVE
LINE ITEM: Insurance
General Liability,Workers' Compensation, Property, Directors& Officers
Estimated at$35,000 annual premium X 3.42%allocated to this program and agency anticipates a 3%increase/year.
LINE ITEM: Communications
Telephone,fax, data lines Monthly estimate is $200/month for Year 1; $206/month for Year 2;$212.19/month for Year 3;$218.54/month Year
4; $225.10/month for Year S.
Revised Exhibit B
Page 5 of 6
LINE ITEM: Office Expense
Office supplies: Caluclated with a montly estimate times 12 months for the use of consumable goods for the day-to-day operations of the
program.
LINE ITEM: Equipment-Misc
Includes Equipment and miscellaneous
LINE ITEM: Facilities
For the lease of the building,maintenance,and janitorial calculated with a monthly estimated time 12 months.
LINE ITEM: Specialized Training
LINE ITEM: Progam Supplies
Caluclated with a monthly estimate time 12 months for the purchase of consumable goods to be used on a daily basis in this program. Items to
include but not limited to: diapers,wipes,gloves, masks,toys and snacks.
LINE ITEM:Consultancy/Subcontracts
LINE ITEM: Fiscal&Audits
For the monthly accounting services for the processing of payroll and bookkeeping and the hiring of an independent auditor to complete the
mandatory annual audit calculated as follows: Year 1:$550/month:Year 2: $566.50/month;Year 3: $583.49/month;Year 4: $601/month;Year
5: $619.03/month.
LINE ITEM:Administration(Indirect Costs)
Administrative costs will include but is not limited to administrative assistant,receptionist salaries and its corresponding payroll taxes and
benefits, audit fees, advertising, and other operating expenses not directly charged to this program but necessary forthe agency operations.
Administrative costs @ 14%of total contract period.
Revised Exhibit B
Page 6 of 6
COST PROPOSAL
Budget Summary October 1, 2019 to December 31, 2019
VENDOR NAME: Quality Group Homes Inc
Service Component: Supervised Visitation Services
CATEGORY BUDGET ITEM # OCT — 2019 NOV — 2019 DEC — 2019 TOTAL
Salaries 0100 $ 12,056.45 $ 6,028.23 $ 2,411.29 $ 20,495.97
Payroll Taxes 0150 $ 1,085.08 $ 542.54 $ 217.02 $ 1,844.64
Benefits 0200 $ 1,808.47 $ 904.23 $ 361.69 $ 3,074.39
SUBTOTAL: $ 14,950.00 $ 7,475.00 $ 2,990.00 $ 25,415.00
SERVICES & SUPPLIES
Insurance 0250 $ 115.93 $ 57.96 $ 23.19 $ 197.08
Communications 0300 $ 231.85 $ 115.93 $ 46.37 $ 394.15
Office Expense 0350 $ 115.93 $ 57.96 $ 23.19 $ 197.08
Equipment 0400 $ 3.53 $ 1.76 $ 0.71 $ 6.00
Facilities 0450 $ 1,738.91 $ 869.46 $ 347.78 $ 2,956.15
Specialized training 0500
Program Supplies 0550 $ 231.85 $ 115.93 $ 46.52 $ 394.30
Consultancy/Subcontracts 0600
Fiscal & Audits 0650 $ 637.60 $ 318.80 $ 127.52 $ 1,083.92
Indirect Costs (Admin) 0700 $ 2,934.90 $ 1,467.45 $ 586.98 $ 4,989.32
SUBTOTAL: $ 6,010.50 $ 3,005.25 $ 1,202.10 $ 10,218.00
TOTAL EXPENSES: $ 20,960.50 $ 10,480.25 $ 4,192.10 $ 35,633.00