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HomeMy WebLinkAboutAgreement A-18-005-1 with Tyler Technologies Inc..pdf Agreement No. 18-005-1 1 FIRST AMENDMENT TO AGREEMENT 2 THIS FIRST AMENDMENT TO AGREEMENT ("Amendment") is made and entered into this 3 23rd day of April, 2019 ("Effective Date"), by and between COUNTY OF FRESNO, a Political 4 Subdivision of the State of California, Fresno, California ("Client"), and Tyler Technologies., a 5 Delaware Corporation, with offices at 5519 53rd Street, Lubbock, TX 79414 ("Tyler"). 6 7 WITNESSETH: 8 WHEREAS, Client and Tyler entered into Agreement number 18-005, dated January 9, 2018 9 ("Agreement"), pursuant to which Client acquired licenses to the Tyler Software described therein and 10 Tyler agreed to provide professional services, including data conversion and implementation related 11 services, as well as maintenance and support services for the Tyler Software; and 12 WHEREAS, Client and Tyler now desire to amend the Agreement in order to add additional 13 professional services to the Agreement pursuant to Section C(3), add additional public user licenses, 14 and accordingly increase the maximum compensation amount that may be paid to Tyler. 15 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which 16 is hereby acknowledged, Client and Tyler agree as follows: 17 1. Section C(3) of the Agreement, "Additional Services" located on page 5 is amended to 18 include the following paragraph: 19 "Change orders may be approved by the Assessor-Recorder or his/her designee with the 20 written approval of the Director of Internal Services/CIO or his/her designee provided they 21 remain within the compensation limits described in Section E(1) - Compensation." 22 2. Section E(1) of the Agreement, "Compensation" located on page 7 is deleted in its 23 entirety and replaced with the following: 24 "Compensation. In no event shall the services performed by Tyler under this Agreement 25 exceed $2,059,680 during the term of this Agreement, including the initial term and the renewal term 26 described in Section F(1). Except for the travel expenses provided for in the Investment Summary and 27 other expenses as described in Section C(8) above, which shall not exceed the "NTE Travel Expense" 28 amount stated in the Investment Summary, it is understood that all expenses incidental to Tyler's - 1 - 1 performance of services under this Agreement shall be borne by Tyler." 2 3. Exhibit A, "Investment Summary" located on pages 16 through 20, is amended to 3 include Exhibit A-1, attached and incorporated by this reference. 4 4. The"NTE Travel Expense" amount as stated in Exhibit A, "Investment Summary" is 5 hereby increased to 124,000". 6 5. The parties acknowledge and agree that Tyler has provided and completed the onsite 7 training for the new staff member(bookkeeper)and the implementation related services for the seven 8 (7) public view user licenses as set forth in Exhibit A-1 and County shall pay for the aforementioned 9 services and the additional SaaS fees for the seven (7) public view user licenses, as set forth in Exhibit 10 A-1, as invoiced by Tyler in Invoice No. 025-249945 (onsite training for new staff member 11 (bookkeeper)), Invoice No. 025-245988 (travel expenses related to the onsite training for new staff 12 member(bookkeeper)), and Invoice No. 025-249867 (public view user licenses and implementation 13 related services). 14 6. Exhibit D, "Statement of Work" located on pages 33 through 91, is amended to include 15 Exhibit DA attached and incorporated by this reference. 16 Client and Tyler agree that this Amendment is sufficient to amend the Agreement, and that 17 upon execution of this Amendment, the Agreement and this Amendment together shall be considered 18 the Agreement. 19 The Agreement, as hereby amended, is ratified and continued. All provisions, terms, 20 covenants, conditions and promises contained in the Agreement and not amended herein shall remain 21 in full force and effect. 22 23 24 25 26 27 28 - 2 - 1 EXECUTED AND EFFECTIVE as of the date first above set forth. 2 3 TYLER TECHNOLOGIES, INC. COUNTY OF FRESNO 4 t ,` `i 1�C -t.✓ Abigail Diaz, Chief L gal Officer Nathan Magsig, Chairman of the Board 5 of Supervisors of the County of Fresno 6 One Tyler Drive 7 Yarmouth ME 04096 8 ATTEST: 9 Bernice E. Seidel Clerk of the Board of Supervisors 10 County of Fresno, State of California 11 - 12 13 14 By: 15 Dep FOR ACCOUNTING USE ONLY: 16 ORG No.: 1048 17 Fund/Subclass: 0035/10000 18 Account No.: 7295 19 20 21 i 22 i 23 s 24 25 26 27 28 -3- 8 8 CD L6 � � ) � k 2 / ) k � I 7 � @2 � � ) k § ; a g } K G 2 C, �U 2 e 'E \ E E S § ■ & z ] o k o00 00 k ; o � 000 H , ® § ® # 7 I ta k k k � o � o a ■ 2 \ ) � § \ . / � - $ k c co $ « ; ¢ ■ 7 C6 � 2 2 . I00 � $ $ _ �& R 2% f@ § $ , 2 ) � \ § ter §wee f § § § 2 ƒ Am f � XX= 0 V) oU. = kU. = ¥ - u « LCLI � ee4- _ u ƒ k . m2 � I � \ � . k / 2 ® k k 2 � � § k G u % 1211 � JaE& 3 k §_ § \ § R / o000o p - C) coc § k $ 7 - aa $ \ Q �4A4 ¥ k .� B • § � 7 } � m I , k tn « § � k 'k 2 Lw ■ © o < © 2 t 2 � m ui 2 ƒ k § § 2 ® k � / � k 2 ° k k + F- r § W § 0 ` § 2 r § § 2 ■ ; @ § k 2 e : § k ) § k « § � c � N � a o _ ¥ ¥ _ uw Q Exhibit A-1 Tyler Hosted Eagle Recorder/Clerk Fresno County, CA � Paul Dictos,CPA 000, 2281 Tulare Street,Fresno,CA 93724 (559)600-3471 glluna@co.fresno.ca.us Investment Summary Professional Services & Hardware Cost Implementation Services 2,240 Total Services 2,240 Tyler Hosted -SaaS Annual Fees Length of Agreement 5 years-60 months Additional Annual Fee 6,746 For 7 Public View Users Eagle Recorder - 6 - Exhibit A-1 1•etle l er Fresno County,CA Paul Dictos,CPA 2281 Tulare Street,Fresno,CA 93724 (559)600-3471 glluna(c co.fresno.ca.us Tyler Related Products and Services Description QTY public users 7 Tyler Professional Services Description Svcs Hrs Svcs cost� Analysis,Design&Site Prep 8 $1,120 Training Services 8 $1 120 TOTAL 16 $2,240 - 7 - Exhibit D-1 Internal and Fxteraal Agency Access Fres©a Con mfy;CA.requests both internal and external agencies that are not associated with the AssessoroRecorder office to have specific access to land and vital records.Tyler Technologies will provide remote services to enhance the Self Sen-ice web public access to meet this request as follows: Hosting Fee Additional Hosting fee applies to support change requested for additional user access. Project Management Test Database will need to be refreshed if necessary to svnc with Production Database Scope of Work: Land Record&Mital Record Search Intemal&Eternal The following tasks will be done in the Test Database ensiornment: 1)Enhance cent web environment to allow for internal and external agency login. 2)Set up(4 additional)sectuit,groups in Secmty Management. 3)Discuss subscription options for login users with our professional services team. 4)Set up ofp(roducts for copy printing and charging_for copies if desired by county. 5)Review above sen ces nith Fresno Coutim 6)Testing of the system for all 4 groups. 7)Training ofparties if necessary 8)Set up of different fees for diffe.eut items. 9)Mcn-e confiaation of internal and external agency loggias to production database. Plat File Map Access Implementation consultant will meet with F'esno County to determine which option below,would best meet County needs..Both options involve approximately 12 hours of additional services. 1)Subscription for plat images OP. 2)Securitylogins,allouring the public to add plays to the cart and see clean images once purch.-tsea. 3) Allow downgraded previetw of plat map before purchase on External public access. Please 1V ote:Services outlined and associates costs are based on information available from Fresno County at time of proposal. Alteration of scope for internab'external access or plat map access,could incta additional charges. - 8 -