HomeMy WebLinkAboutAgreement A-19-128 with Cultural Broker Services Inc..pdf Agreement No. 19-128
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 12th day of March , 2019,by and
3 between the COUNTY OF FRESNO, a Political Subdivision of the State of California,hereinafter referred
4 to as "COUNTY", and CULTURAL BROKERS,INC., a private non-profit corporation,whose address is
5 2115 East Kern Street, Suite 5,Fresno, CA 93721 hereinafter referred to as "SUBRECIPIENT".
6 WITNESSETH:
7 WHEREAS, COUNTY,through its Department of Social Services (DSS), is in need of family
8 advocacy and liaison services in Fresno County for families referred to and involved with DSS' Child
9 Welfare Services System; and
10 WHEREAS, SUBRECIPIENT is willing and able to provide family advocacy and liaison services
11 needed by COUNTY,pursuant to the terms of this Agreement;
12 NOW,THEREFORE, in consideration of the terms, covenants and conditions to be kept and
13 performed by each party, it is agreed as follows:
14 1. SERVICES
15 A. SUBRECIPIENT shall perform all services and fulfill all responsibilities as identified in
16 COUNTY'S Request for Proposal (RFP)No. 19-024, dated October 16, 2018, and Addendum No. One
17 (1)to COUNTY'S RFP No. 19-024 dated November 9, 2018 and Addendum No. Two (2)to
18 COUNTY'S RFP No. 19-024 dated November 21, 2018 collectively hereinafter referred to as
19 COUNTY'S Revised RFP No. 19-024 and SUBRECIPIENT'S response to said Revised RFP, all
20 incorporated herein by reference and made part of this Agreement.
21 B. SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of
22 Services, attached hereto and by this reference incorporated herein.
23 C. In the event of any inconsistency among the documents described in Paragraphs LA and
24 1.13 hereinabove, the inconsistency shall be resolved by giving precedence in the following order of
25 priority: 1) to this Agreement, including all Exhibits attached hereto, 2)to COUNTY'S Revised RFP No.
26 19-024, and 3) to the SUBRECIPIENT'S response to Revised RFP. A copy of COUNTY'S Revised RFP
27 No. 19-024, and SUBRECIPIENT'S response shall be retained and made available during the term of
28 this Agreement by COUNTY'S Department of Social Services.
-1-
COUNTY OF FRESNO
Fresno CA
1 D. SUBRECIPIENT shall provide services and activities to children and their families,
2 pursuant to the staffing pattern and program expenses detailed in Exhibit B "Budget", attached hereto
3 and by this reference incorporated herein.
4 E. If requested by COUNTY, SUBRECIPIENT shall participate in training, staff
5 development and other activities that support the intent and goals of these Family Advocacy and Liaison
6 services.
7 2. TERM
8 The term of this Agreement shall be effective April 1, 2019 through June 30, 2021. This
9 Agreement may be extended for two (2) additional consecutive twelve (12) month periods upon the
10 approval of both parties no later than thirty(30) days prior to the first day of the next twelve-month
11 extension period. The DSS Director, or designee, is authorized to execute such written approval on
12 behalf of COUNTY based on SUBRECIPIENT 'S satisfactory performance.
13 3. TERMINATION
14 A. Non-Allocation of Funds - The terms of this Agreement, and the services to be provided
15 thereunder, are contingent upon the approval of funds by the appropriating government agency. Should
16 sufficient funds not be allocated,the services provided may be modified, or this Agreement terminated, at
17 any time by giving the SUBRECIPIENT thirty(30)days advance written notice.
18 B. Breach of Contract_-The COUNTY or SUBRECIPIENT may immediately suspend or
19 terminate this Agreement in whole or in part,where in the determination of the COUNTY there is:
20 1) An illegal or improper use of funds;
21 2) A failure to comply with any term of this Agreement;
22 3) A substantially incorrect or incomplete report submitted to the COUNTY;
23 4) Improperly performed service.
24 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
25 breach of this Agreement or any default,which may then exist on the part of the SUBRECIPIENT.Neither
26 shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
27 default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment to the
28 COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement,which in the judgment of
-2-
COUNTY OF FRESNO
Fresno CA
1 the COUNTY were not expended in accordance with the terms of this Agreement. The SUBRECIPIENT
2 shall promptly refund any such funds upon demand.
3 C. Without Cause-Under circumstances other than those set forth above,this Agreement
4 may be terminated by SUBRECIPIENT or COUNTY or COUNTY'S DSS Director or designee,upon the
5 giving of thirty(30)days advance written notice of an intention to terminate the Agreement.
6 4. COMPENSATION
7 For actual services provided as identified in the terms and conditions of this Agreement,
8 including Exhibit A, COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT agree to receive
9 compensation in accordance with Exhibit B. Mandated travel shall be reimbursed based on actual
10 expenditures and mileage reimbursement shall be at SUBRECIPIENT'S adopted rate per mile,not to exceed
11 the IRS published rate.
12 In no event shall actual services performed under this Agreement be in excess of Eighty-five
13 Thousand Five Hundred Seventy Two and No/100 Dollars($85,572) for the initial period April 1,2019
14 through June 30,2019. In no event shall actual services performed under this Agreement be in excess of
15 Three Hundred Forty-Two Thousand Two Hundred Eighty Six and No/100 Dollars($342,286)for each
16 twelve(12)month period of this Agreement(July 1, 2019 through June 30,2023). The cumulative total of
17 this Agreement shall not be in excess of One Million Four Hundred Fifty-Four Thousand Seven Hundred
18 Sixteen and No/100 Dollars($1,454,716).
19 Payments by COUNTY shall be in arrears, for services provided during the preceding month,
20 within forty-five(45) days after receipt,verification and approval of SUBRECIPIENT'S invoices by
21 COUNTY. If SUBRECIPIENT should fail to comply with any provision of the Agreement, COUNTY shall
22 be relieved of its obligation for further compensation.
23 It is understood that all expenses incidental to SUBRECIPIENT'S performance of services
24 under this Agreement shall be borne by SUBRECIPIENT.
25 5. INVOICING
26 SUBRECIPIENT shall invoice COUNTY'S DSS in arrears by the tenth(loth) of each month
27 for services rendered in the previous month to: DSSInvoicesgco.fresno.ca.us. Payments by COUNTY'S
28 DSS shall be in arrears, for actual services provided during the preceding month,within forty-five(45)days
-3-
COUNTY OF FRESNO
Fresno CA
1 after receipt,verification and approval of SUBRECIPIENT'S invoices by COUNTY'S DSS. A monthly
2 activity report shall accompany the invoice,reflecting services supported by the invoiced expenditures and
3 be in a form and in such detail as acceptable to the COUNTY'S DSS.
4 At the discretion of COUNTY'S DSS Director or designee, if an invoice is incorrect or is
5 otherwise not in proper form or detail, COUNTY'S DSS Director or designee shall have the right to
6 withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
7 prior written notice or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to
8 provide services for a period of ninety(90) days after written or email notification of an incorrect or
9 improper invoice. If after the ninety(90) day period the invoice(s) is still not corrected to COUNTY'S
10 DSS satisfaction, COUNTY or COUNTY'S DSS Director or designee may elect to terminate this
11 Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement. All
12 final claims shall be submitted by SUBRECIPIENT within sixty(60) days following the month of actual
13 service for which payment is claimed. No payment for services shall be made by COUNTY'S DSS on
14 claims submitted beyond sixty(60) days following the month of actual service for which payment is
15 invoiced.
16 6. MODIFICATION
17 Any matters of this Agreement may be modified from time to time by the written consent of all
18 the parties without, in any way, affecting the remainder.
19 A. Notwithstanding the above, changes to line items in the budget, attached hereto as
20 Exhibit B, in an amount not to exceed ten percent (10%) of the total maximum compensation as
21 identified in Section Four(4) of this Agreement, may be made with the written approval of COUNTY"S
22 DSS Director or designee and SUBRECIPIENT. Budget line item changes shall not result in any change
23 to the maximum compensation amount payable to SUBRECIPIENT, as stated herein.
24 7. INDEPENDENT CONTRACTOR
25 In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
26 Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
27 SUBRECIPIENT'S officers, agents, and employees,will at all times be acting and performing as an
28 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
-4-
COUNTY OF FRESNO
Fresno CA
1 employee,joint venturer,partner, or associate of the COUNTY. Furthermore,the COUNTY shall not have
2 any right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform
3 their work and function. However, COUNTY shall retain the right to administer this Agreement so as to
4 verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions
5 thereof.
6 SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
7 rules and regulations,if any, of governmental authorities having jurisdiction over matters the subject thereof.
8 Because of their status as an independent contractor, SUBRECIPIENT shall have absolutely no
9 right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be solely
10 liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits.
11 In addition, SUBRECIPIENT shall be solely responsible and hold COUNTY harmless from all matters
12 relating to payment of SUBRECIPIENT'S employees, including compliance with Social Security
13 withholding and all other regulations governing such matters. It is acknowledged that during the term of this
14 Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to this
15 Agreement.
16 8. HOLD HARMLESS
17 SUBRECIPIENT agrees to indemnify, save,hold harmless, and at COUNTY'S request,defend
18 the COUNTY,its officers, agents, and employees from any and all costs and expenses (including attorney's
19 fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in connection
20 with the performance, or failure to perform,by SUBRECIPIENT, its officers, agents, or employees under
21 this Agreement, and from any and all costs and expenses (including attorney's fees and costs), damages,
22 liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured
23 or damaged by the performance, or failure to perform, of SUBRECIPIENT, its officers, agents, or
24 employees under this Agreement.
25 9. INSURANCE
26 Without limiting the COUNTY'S right to obtain indemnification from SUBRECIPIENT or
27 any third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect,the following
28 insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
-5-
COUNTY OF FRESNO
Fresno CA
1 arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement:
2 A. Commercial General Liability
3 Commercial General Liability Insurance with limits of not less than Two Million Dollars
4 ($2,000,000)per occurrence and an annual aggregate of Four Million Dollars ($4,000,000).
This policy shall be issued on a per occurrence basis. COUNTY may require specific
5 coverages including completed operations,products liability, and contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
6 necessary because of the nature of this contract.
7
B. Automobile Liability
8
ISO Form Number CA 00 01 covering any auto (Code 1), or if SUBRECIPIENT has no
9 owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less
10 than $1,000,000 per accident for bodily injury and property damage. Coverage should
include owned, non-owned and hired vehicles used in connection with this Agreement.
11
C. Professional Liability
12
13 If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than
14 One Million Dollars ($1,000,000.00)per occurrence, Three Million Dollars ($3,000,000.00)
15 annual aggregate.
16 D. Worker's Compensation
17 A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
18
19
20 SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
21 naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
22 additionally insured,but only insofar as the operations under this Agreement are concerned. Such coverage
23 for additional insured shall apply as primary insurance and any other insurance, or self-insurance,
24 maintained by COUNTY, its officers, agents and employees shall be excess only and not contributing with
25 insurance provided under SUBRECIPIENT'S policies herein. This insurance shall not be cancelled or
26 changed without a minimum of thirty(30) days advance written notice given to COUNTY.
27 Within thirty(30) days from the date SUBRECIPIENT sign and execute this Agreement,
28 SUBRECIPIENT shall provide certificates of insurance and endorsements as stated above for all of the
-6-
COUNTY OF FRESNO
Fresno CA
1 foregoing policies, as required herein,to the County of Fresno,P.O. Box 1912,Fresno, CA 93718-1219,
2 Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
3 the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the
4 policies;that for such worker's compensation insurance that SUBRECIPIENT has waived its right to
5 recover from the COUNTY, its officers, agents, and employees any amounts paid under the insurance policy
6 and that waiver does not invalidate the insurance policy;that such Commercial General Liability insurance
7 names the County of Fresno, its officers, agents and employees, individually and collectively, as additionally
8 insured,but only insofar as the operations under this Agreement are concerned; that such coverage for
9 additionally insured shall apply as primary insurance and any other insurance,or self-insurance, maintained
10 by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
11 provided under SUBRECIPIENT policies herein; and that this insurance shall not be cancelled or changed
12 without a minimum of thirty(30) days advance written notice given to COUNTY.
13 In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
14 provided,the COUNTY may, in addition to other remedies it may have, suspend or terminate this
15 Agreement upon the occurrence of such an event.
16 All policies shall be with admitted insurers licensed to do business in the State of California.
17 Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A
18 FSC VII or better.
19 10. SUBCONTRACTS
20 SUBRECIPIENT shall obtain written approval from COUNTY or COUNTY'S DSS Director,
21 or designee before subcontracting any of the services delivered under this Agreement. Any transferee,
22 assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all applicable
23 State and Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the
24 performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in writing by
25 COUNTY. The use of a subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to any
26 additional compensation than is provided for under this Agreement.
27 11. CONFLICT OF INTEREST
28 No officer, employee or agent of the COUNTY who exercises any function or responsibility
-7-
COUNTY OF FRESNO
Fresno CA
1 for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
2 personal financial interest in this Agreement. In addition,no employee of the COUNTY shall be employed
3 by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the COUNTY. The
4 SUBRECIPIENT shall comply with all Federal, State of California and local conflict of interest laws,
5 statutes and regulations,which shall be applicable to all parties and beneficiaries under this Agreement and
6 any officer, employee or agent of the COUNTY.
7 12. DISCLOSURE OF SELF-DEALING TRANSACTIONS
8 This provision is only applicable if the SUBRECIPIENT is operating as a corporation(a for-
9 profit or non-profit corporation) or if during the term of this agreement,the SUBRECIPIENT changes its
10 status to operate as a corporation.
11 Members of the SUBRECIPIENT Board of Directors shall disclose any self-dealing
12 transactions that they are a party to while the SUBRECIPIENT are providing goods or performing
13 services under this Agreement. A self-dealing transaction shall mean a transaction to which the
14 SUBRECIPIENT are a party and in which one or more of its directors has a material financial interest.
15 Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by
16 completing and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and by
17 this references incorporated herein, and submitting it to the COUNTY prior to commencing with the self-
18 dealing transaction or immediately thereafter.
19 13. NON-DISCRIMINATION
20 During the performance of this Agreement SUBRECIPIENT shall not unlawfully
21 discriminate against any employee or applicant for employment, or recipient of services, because of
22 ethnic group identification, gender, gender identity, gender expression, sexual orientation, color, physical
23 disability, mental disability, medical condition, national origin, race, ancestry, marital status, religion, or
24 religious creed,pursuant to all applicable State of California and Federal statutes and regulations.
25 14. RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
26 SUBRECIPIENT shall ensure that its employment recruitment efforts,including
27 administrative and professional staff positions, are carried out so as to adequately reflect the cultural and
28 ethnic diversity of the population of Fresno County. SUBRECIPIENT shall use its best efforts to serve all
-8-
COUNTY OF FRESNO
Fresno CA
1 cultural and ethnic groups residing in Fresno County. SUBRECIPIENT'S employment efforts will be
2 monitored by COUNTY at periodic intervals.
3 15. LIMITED ENGLISH PROFICIENCY
4 SUBRECIPIENT shall provide interpreting and translation services to persons participating in
5 SUBRECIPIENT'S services who have limited or no English language proficiency, including services to
6 persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
7 such participants meaningful access to the programs, services and benefits provided by SUBRECIPIENT.
8 Interpreter and translation services, including translation of SUBRECIPIENT'S "vital documents"(those
9 documents that contain information that is critical for accessing SUBRECIPIENT'S services or are required
10 by law) shall be provided to participants at no cost to the participant. SUBRECIPIENT shall ensure that any
11 employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
12 directly communicate with a program participant in a language other than English, demonstrate proficiency
13 in the participant's language and can effectively communicate any specialized terms and concepts peculiar to
14 SUBRECIPIENT'S services.
15 16. CONFIDENTIALITY
16 All services performed by SUBRECIPIENT under this Agreement shall be in strict
17 conformance with all applicable Federal, State of California and/or local laws and regulations relating to
18 confidentiality.
19 17. DATA SECURITY
20 For the purpose of preventing the potential loss,misappropriation or inadvertent disclosure of
21 COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
22 disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship with
23 COUNTY for the purpose of providing services under this Agreement must employ adequate data security
24 measures to protect the confidential information provided to SUBRECIPIENT by COUNTY,
25 Including,but not limited to the following:
26 A. SUBRECIPIENT-Owned Mobile/Wireless/Handheld Devices may not be connected to
27 COUNTY networks via personally owned mobile,wireless or handheld devices, except when authorized by
28 COUNTY for telecommuting and then only if virus protection software currency agreements are in place
-9-
COUNTY OF FRESNO
Fresno CA
1 and if a secure connection is used.
2 B. SUBRECIPIENT-Owned Computers or Computer Peripherals may not brought into
3 COUNTY for use, including and not limited to mobile storage devices,without prior authorization from
4 COUNTY'S Chief Information Officer or her designee. Data must be stored on a secure server approved by
5 COUNTY and transferred by means of a VPN(Virtual Private Network) connection, or another type of
6 secure connection of this type, if any data is approved to be transferred.
7 C. County-Owned Computer Equipment—SUBRECIPIENT or anyone having an
8 employment relationship with COUNTY may not use COUNTY computers or computer peripherals on non-
9 COUNTY premises without prior authorization from COUNTY'S Chief Information Officer or her
10 designee.
11 D. SUBRECIPIENT may not store COUNTY'S private, confidential or sensitive data on
12 any hard-disk drive.
13 E. SUBRECIPIENT is responsible to employ strict controls to insure the integrity and
14 security of COUNTY'S confidential information and to prevent unauthorized access to data maintained in
15 computer files,program documentation, data processing systems, data files and data processing equipment
16 which stores or processes COUNTY data internally and externally.
17 F. Confidential client information transmitted to one party by the other by means of
18 electronic transmissions must be encrypted according to Advanced Encryption Standards(AES) of 128 BIT
19 or higher. Additionally, a password or pass phrase must be utilized.
20 G. SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches or
21 potential breaches of security related to COUNTY'S confidential information, data maintained in computer
22 files,program documentation,data processing systems,data files and data processing equipment which
23 stores or processes COUNTY data internally or externally.
24 H. The requirements in this Data Security provision shall apply to SUBRECIPIENT'S
25 subcontractor, if any.
26 18. DRUG-FREE WORKPLACE REQUIREMENTS
27 For purposes of this paragraph, SUBRECIPIENT will be referred to as the"grantee". By
28 drawing funds against this grant award, the grantee is providing the certification that is required by
-1 o-
COUNTY OF FRESNO
Fresno CA
1 regulations implementing the Drug-Free Workplace Act of 1988,45 CFR Part 76, Subpart F. These
2 regulations require certification by grantees that they will maintain a drug-free workplace. False
3 certification or violation of the certification shall be grounds for suspension of payments, suspension or
4 termination of grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply
5 with the requirements of the Drug-Free Workplace Act of 1990(California Government Code section 8350
6 et seq.)
7 19. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY
8 AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
9 A. COUNTY and SUBRECIPIENT recognize that SUBRECIPIENT is a sub-recipient of
10 Federal funds under the terms of this Agreement. By signing this Agreement, SUBRECIPIENT agrees to
11 comply with applicable Federal suspension and debarment regulations, including but not limited to: 7
12 CFR 3016.35, 29 CFR 97.35, 45 CFR 92.35, and Executive Order 12549. By signing this Agreement,
13 SUBRECIPIENT attests to the best of its knowledge and belief, that it and its principals:
14 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
15 voluntarily excluded by any Federal department or agency; and
16 2. Shall not knowingly enter into any covered transaction with an entity or person who is
17 proposed for debarment under Federal regulations, debarred, suspended, declared ineligible, or
18 voluntarily excluded from participation in such transaction.
19 B. SUBRECIPIENT shall provide immediate written notice to COUNTY if at any time
20 during the term of this Agreement. SUBRECIPIENT learns that the representations it makes above were
21 erroneous when made or have become erroneous by reason of changed circumstances.
22 C. SUBRECIPIENT shall include a clause titled"Certification Regarding Debarment,
23 Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier Covered Transactions" and similar in
24 nature to this paragraph in all lower tier covered transactions and in all solicitations for lower tier covered
25 transactions.
26 SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in excess of$25,000 funded
27 by this Agreement, review and retain the proposed vendor's suspension and debarment status at
28 www.sam.gov.
COUNTY OF FRESNO
Fresno CA
1 20. STATE ENERGY CONSERVATION
2 SUBRECIPIENT must comply with the mandatory standard and policies relating to energy
3 efficiency,which are contained in the State Energy Conservation Plan issued in compliance with 42 United
4 States(US) Code sections 6321,et. seq.
5 21. FRATERNIZATION
6 SUBRECIPIENT shall establish procedures addressing fraternization between
7 SUBRECIPIENT'S staff and clients. Such procedures will include provisions for informing
8 SUBRECIPIENT'S staff and clients regarding fraternization guidelines.
9 22. INTERPRETATION OF LAWS AND REGULATIONS
10 COUNTY reserves the right to make final interpretations or clarifications on issues relating to
11 Federal and State laws and regulations,to ensure compliance.
12 23. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
13 SUBRECIPIENT, its officers, consultants, subcontractors, agents and employees shall comply
14 with all applicable State,Federal and local laws and regulations governing projects that utilize Federal
15 Funds.
16 24. RECORDS
17 A. Record Establishment and Maintenance
18 SUBRECIPIENT shall establish and maintain records in accordance with those
19 requirements prescribed by COUNTY,with respect to all matters covered by this Agreement.
20 SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed under
21 this Agreement for at least three(3)years from date of final payment under this Agreement or until all State
22 and Federal audits are completed for that fiscal year,whichever is later.
23 B. Cost Documentation
24 1) SUBRECIPIENT shall submit to COUNTY within fifteen(15) calendar days
25 following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall also
26 furnish to COUNTY such statements,records, data and information as COUNTY may request pertaining to
27 matters covered by this Agreement. In the event that SUBRECIPIENT fails to provide reports as provided
28
-12-
COUNTY OF FRESNO
Fresno CA
1 herein, it shall be deemed sufficient cause for COUNTY to withhold payments until compliance is
2 established.
3 2) All costs shall be supported by properly executed payrolls,time records, invoices,
4 vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and
5 they shall be clearly identified and readily accessible. The support documentation must indicate the line
6 budget account number to which the cost is charged.
7 3) COUNTY shall notify SUBRECIPIENT in writing within thirty(30) days of any
8 potential State or Federal audit exception discovered during an examination. Where findings indicate that
9 program requirements are not being met and State or Federal participation in this program may be imperiled
10 in the event that corrections are not accomplished by SUBRECIPIENT within thirty(30) days of receipt of
11 such notice from COUNTY,written notification thereof shall constitute COUNTY'S intent to terminate this
12 Agreement.
13 C. Service Documentation
14 SUBRECIPIENT agrees to maintain records to verify services under this Agreement
15 including names and addresses of clients served,the dates of service and a description of services provided
16 on each occasion. These records and any other documents pertaining in whole or in part to this Agreement
17 shall be clearly identified and readily accessible.
18 D. Use of Data
19 SUBRECIPIENT shall grant to COUNTY and the United States Department Health
20 and Human Services the royalty-free, nonexclusive and irrevocable license throughout the world to publish,
21 translate,reproduce, deliver,perform, dispose of, duplicate,use, disclose in any manner and for any purpose
22 whatsoever and to authorize others to do so, all subject data now or hereafter covered by copyright.
23 However,with respect to subject data not originated in the performance of this Agreement, such license shall
24 be only to the extent that SUBRECIPIENT have the right to grant such licenses without becoming liable to
25 pay any compensation to others because of such grants. SUBRECIPIENT shall exert all reasonable effort to
26 advise COUNTY at time of delivery of subject data furnished under this Agreement, of all possible
27 invasions of the right of privacy therein contained, and of all portions of such subject data copied from work
28 not composed or produced in the performance of this Agreement and not licensed under this provision.
-13-
COUNTY OF FRESNO
Fresno CA
1 As used in this clause,the term"Subject Data"means writing, sound recordings,
2 pictorial reproductions, drawings, designs or graphic representations,procedural manuals, forms, diagrams,
3 work flow charts, equipment descriptions, data files and data processing of computer programs, and works
4 of any similar nature(whether or not copyrighted or copyrightable)which are first produced or developed
5 under this Agreement. The term does not include financial reports, cost analyses and similar information
6 incidental to contract administration.
7 SUBRECIPIENT shall report to COUNTY promptly and in written detail, each notice
8 of claim of copyright infringement received by SUBRECIPIENT with respect to all subject data delivered
9 under this Agreement. SUBRECIPIENT shall not affix any restrictive markings upon any data. If markings
10 are affixed, COUNTY shall have the right at any time to modify,remove, obliterate or ignore such
11 markings.
12 COUNTY shall have access to any report,preliminary findings or data assembled by
13 SUBRECIPIENT under this Agreement. In addition, SUBRECIPIENT must receive written permission
14 from COUNTY prior to publication of any materials developed under this Agreement and file with
15 COUNTY a copy of all educational and training materials, curricula, audio/visual aids,printed material and
16 periodicals, assembled pursuant to this Agreement prior to publication.
17 25. SINGLE AUDIT CLAUSE
18 As a subrecipient of Federal financial assistance, SUBRECIPIENT agrees to provide copies of
19 their audit reports,performed in accordance with the requirements of the Single Audit Act of 1984(31 USC
20 section 7502)and subject to the terms of Office of Management and Budget(OMB) Circulars (A-110,A-
21 122 and A-133),to the County of Fresno. Such audits shall be delivered to COUNTY'S DSS, for review
22 not later than nine(9)months after the close of the subrecipient's fiscal year in which the funds supplied
23 through this Agreement are expended and/or received for this program. The audits must include a statement
24 of findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
25 must include a corrective action plan signed by an authorized individual. Failure to comply with this Act
26 may result in COUNTY performing the necessary audit tasks, or, at COUNTY'S option, contracting with a
27 qualified accountant to perform this audit. All audit costs related to this Agreement are the sole
28 responsibility of SUBRECIPIENT who agrees to take corrective actions to eliminate any material
-14-
COUNTY OF FRESNO
Fresno CA
1 noncompliance or weakness found as a result of such audits. Audit work performed by COUNTY under this
2 paragraph shall be billed at COUNTY cost as determined by COUNTY'S Auditor-Controller/Treasurer-Tax
3 Collector.
4 26. TAX EOUITY AND FISCAL RESPONSIBILITY ACT
5 To the extent necessary to prevent disallowance of reimbursement under section 1861 (v) (1)
6 (1) (I) of the Social Security Act, (42 U.S.0 § 1395x, subd. (v)(1)[I]),until the expiration of four(4)years
7 after the furnishing of services under this Agreement, SUBRECIPIENT shall make available,upon written
8 request to the Secretary of the United States Department of Health and Human Services, or upon request to
9 the Comptroller General of the United States General Accounting Office, or any of their duly authorized
10 representatives, a copy of this Agreement and such books, documents, and records as are necessary to certify
11 the nature and extent of the costs of these services provided by SUBRECIPIENT under this Agreement.
12 SUBRECIPIENT further agrees that in the event SUBRECIPIENT carries out any of its duties under this
13 Agreement through a subcontract,with a value or cost of Ten Thousand and No/100 Dollars ($10,000)or
14 more over a twelve(12)month period,with a related organization, such Agreement shall contain a clause to
15 the effect that until the expiration of four(4)years after the furnishing of such services pursuant to such
16 subcontract,the related organizations shall make available,upon written request to the Secretary of the
17 United Sates General Accounting Office, or any of their duly authorized representatives, a copy of such
18 subcontract and such books, documents, and records of such organization as are necessary to verify the
19 nature and extent of such costs. This assurance shall be included in every nonexempt subgrant, contract, or
20 subcontract.
21 27. CHILD ABUSE REPORTING
22 SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
23 SUBRECIPIENT'S employees,volunteers, consultants, subcontractor or agents performing services under
24 this Agreement shall report all known or suspected child abuse or neglect to one or more of the agencies set
25 forth in Penal Code Section 11165.9. This procedure shall include having all of CONTRACTOR'S
26 employees,volunteers, consultants, subcontractor or agents performing services under this Agreement sign a
27 statement that he or she knows of and will comply with the reporting requirements set forth in Penal Code
28 Section 11166.
-15-
COUNTY OF FRESNO
Fresno CA
1 The statement to be utilized by SUBRECIPIENT is set forth in Exhibit D, attached hereto and by this
2 reference incorporated herein.
3 28. CHARITABLE CHOICE
4 SUBRECIPIENT may not discriminate in its program delivery against a client or potential
5 client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
6 participate in a religious practice. Any specifically religious activity or service made available to individuals
7 by the SUBRECIPIENT must be voluntary as well as separate in time and location from County funded
8 activities and services. SUBRECIPIENT shall inform County as to whether it is faith-based. If
9 SUBRECIPIENT identify as faith-based,they must submit to DSS a copy of its policy on referring
10 individuals to alternate treatment SUBRECIPIENT, and include a copy of this policy in their client
11 admission forms. The policy must inform individuals that they may be referred to an alternative provider if
12 they object to the religious nature of the program, and include a notice to DSS. Adherence to this policy will
13 be monitored during annual site reviews, and a review of client files. If SUBRECIPIENT identify as faith-
14 based,by July 1 of each year SUBRECIPIENT will be required to report to DSS the number of individuals
15 who requested referrals to alternate providers based on religious objection.
16 29. PERSONNEL DISCLOSURE
17 SUBRECIPIENT shall make available to COUNTY a current list of all personnel providing
18 services hereunder. Changes to this list will be immediately provided to COUNTY in writing. The list shall
19 provide the following information:
20 A. All full or part-time staff positions by title whose direct services are required to provide
21 the programs described herein;
22 B. A brief description of the functions of each such position and hours each person in such
23 position works each week or, for part-time positions, each day or month, as appropriate;
24 C. The education and experience levels required for each position; and
25 D. The names of persons filling the identified positions.
26 30. PROHIBITION ON PUBLICITY
27 None of the funds,materials,property or services provided directly or indirectly under this
28 Agreement shall be used for SUBRECIPIENT'S advertising, fundraising, or publicity(i.e.,purchasing of
-16-
COUNTY OF FRESNO
Fresno CA
1 tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
2 publicity of the services described in Paragraph One(1)of this Agreement shall be allowed as necessary to
3 raise public awareness about the availability of such specific services when approved in advance by the
4 Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials,the
5 use of media(i.e.,radio,television,newspapers) and any other related expense(s).
6 31. PROPERTY OF COUNTY
7 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
8 purchase of computer hardware, software and printer must be approved by COUNTY prior to purchase and
9 must meet COUNTY specifications. Any hardware and software so provided shall remain property of
10 COUNTY and shall revert to COUNTY'S physical possession upon termination or expiration this
11 Agreement. SUBRECIPIENT agrees to take reasonable and prudent steps to ensure the security of any and
12 all said hardware and software provided to it by COUNTY under this Agreement,to maintain replacement-
13 value insurance coverage on said hardware and software of like kind and quality approved by COUNTY.
14 All purchases over Five Thousand Dollars ($5,000), and certain purchases under Five
15 Thousand Dollars ($5,000) such as cameras,televisions,VCRs/DVD players and other sensitive items,
16 made during the life of this Agreement that will outlive the life of this Agreement, shall be identified as fixed
17 assets with an assigned Fresno County DSS Accounting Inventory Number. These fixed assets shall be
18 retained by COUNTY, as COUNTY property, in the event this Agreement is terminated or upon expiration
19 of this Agreement. COUNTRACTOR agrees to participate in an annual inventory of all COUNTY fixed
20 assets and shall be physically present when fixed assets are returned to COUNTY possession at the
21 termination or expiration of this Agreement. SUBRECIPIENT is responsible for returning to COUNTY all
22 COUNTY owned fixed assets upon the expiration or termination of this Agreement.
23 32. AUDITS AND INSPECTIONS
24 SUBRECIPIENT shall at any time during business hours, and as often as COUNTY may
25 deem necessary, make available to COUNTY for examination all of its records and data with respect to
26 the matters covered by this Agreement. SUBRECIPIENT shall, upon request by COUNTY, permit
27 COUNTY to audit and inspect all such records and data necessary to ensure SUBRECIPIENT'S
28 compliance with the terms of this Agreement.
-17-
COUNTY OF FRESNO
Fresno CA
1 If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00), SUBRECIPIENT
2 shall be subject to the examination and audit of the State of California Auditor General for a period of
3 three (3) years after final payment under contract (California Government Code section 8546.7).
4 In addition, SUBRECIPIENT shall cooperate and participate with COUNTY'S fiscal review
5 process and comply with all final determinations rendered by the COUNTY'S fiscal review process. If
6 COUNTY reaches an adverse decision regarding SUBRECIPIENT'S services to consumers, it may result
7 in the disallowance of payment for services rendered; or in additional controls to the delivery of services,
8 or in the termination of this Agreement, at the discretion of COUNTY'S DSS Director or designee. If as
9 a result of COUNTY'S fiscal review process a disallowance is discovered due to SUBRECIPIENT'S
10 deficiency, SUBRECIPIENT shall be financially liable for the amount previously paid by COUNTY to
11 SUBRECIPIENT and this disallowance will be adjusted from SUBRECIPIENT'S future payments, at the
12 discretion of COUNTY'S DSS Director or designee. In addition, COUNTY shall have the sole
13 discretion in the determination of fiscal review outcomes, decisions and actions.
14 33. NOTICES
15 The persons and their addresses having authority to give and receive notices under this
16 Agreement include the following:
17 COUNTY SUBRECIPIENT
18 Director Executive Director
Department of Social Services Cultural Brokers, Inc.
19 P.O. Box 1912 2115 Kern Street, Suite 5
20 Fresno, CA 93718 Fresno, CA 93710
21 All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this Agreement
22 must be in writing and delivered either by personal service,by first-class United States mail,by an overnight
23 commercial courier service, or by telephonic facsimile transmission. A notice delivered by personal service
24 is effective upon service to the recipient. A notice delivered by first-class United States mail is effective
25 three COUNTY business days after deposit in the United States mail,postage prepaid, addressed to the
26 recipient. A notice delivered by an overnight commercial courier service is effective one COUNTY
27 business day after deposit with the overnight commercial courier service, delivery fees prepaid,with
28 delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
-1 8-
COUNTY OF FRESNO
Fresno CA
1 telephonic facsimile is effective when transmission to the recipient is completed(but, if such transmission is
2 completed outside of COUNTY business hours,then such delivery shall be deemed to be effective at the
3 next beginning of a COUNTY business day),provided that the sender maintains a machine record of the
4 completed transmission. For all claims arising out of or related to this Agreement,nothing in this section
5 establishes,waives, or modifies any claims presentation requirements or procedures provided by law,
6 including but not limited to the Government Claims Act(Division 3.6 of Title 1 of the Government Code,
7 beginning with section 810).
8 34. CHANGE OF LEADERSHIP/MANAGEMENT
9 In the event of any change in the status of SUBRECIPIENT'S leadership or management,
10 SUBRECIPIENT shall provide written notice to COUNTY within thirty(30)days from the date of change.
11 Such notification shall include any new leader or manager's name, address and qualifications. "Leadership
12 or management"shall include any employee,member, or owner of SUBRECIPIENT who either a)directs
13 individuals providing services pursuant to this Agreement,b) exercises control over the manner in which
14 services are provided, or c)has authority over SUBRECIPIENT'S finances.
15 35. GOVERNING LAW
16 The parties agree that for the purposes of venue,performance under this Agreement shall only
17 be in Fresno County, California.
18 The rights and obligations of the parties and all interpretation and performance of this
19 Agreement shall be governed in all respects by the laws of the State of California.
20 36. ENTIRE AGREEMENT
21 This Agreement, including all Exhibits, constitutes the entire agreement between the
22 SUBRECIPIENT and the COUNTY with respect to the subject matter hereof and supersedes all previous
23 agreement negotiations,proposals, commitments,writings, advertisements,publications, and understandings
24 of any nature whatsoever unless expressly included in this Agreement.
25
26
27
28
-19-
COUNTY OF FRESNO
Fresno CA
1 IN WITNESS W 1ER OF,the parties hereto,'have executed this Agreement as of the:day and
2 year first-hereinabove.written.
3 SUBRECIPIENT: COUNTY OF FRESNO
4 CULTURAL BROKER SERVICES,INC.
.
5 d - ,
By �- By
6 Nathan N1'agsig, Chairman of the Board of
7 Supervisors of the County of Fresno
g Print.Name: / Ye l ffv-rt
9 Title: Pnef,;Jc,y etc Ai y.rv/
10 Chairman of the Board,:'or
President;or any Vice President ATTEST:
11 Bernice E.-Seidel
Clerk ofthe Board of Supervisors
12 County of Fresno,, State of California
13 r 1� �
By
14
Print Nanie; M A%j(— ��:?ZW L) By LL.-
15
16 Title: 1001�9slE
-
Secretary(of Corporation),or
17 any Assistant Secretary, or
Chief.Financial Officer, or
18 any_Assistant Treasures:
49
Date:
20
2-1 Mailing Address:
22 • 2115 Kern Street,Suite:5
Fresno,CA 93,721
23 Attn: Margaret Jackson,Executive,Director
24 Fund/Subclass: 0001/1.00:00
25 Organization:, 5-61070.01
Account: 7870/0
26
27
28
-20-
COUNTY:QP FRESNO
Resno CA.
Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION: Cultural Brokers Services, Inc.
PROJECT TITLE: Family Advocacy and Liaison Services
ADDRESS: 2115 Kern Street, Suite 330, Fresno, CA 93721
TELEPHONE: (559) 486-1477
EXECUTIVE DIRECTOR: Margaret Jackson, Executive Director
CONTRACT PERIOD: April 1, 2019—June 30, 2021,
with potential of two (2) one (1) year extensions
PROJECT DESCRIPTION
Services are designed to raise awareness of disproportionality and disparities that exist in the child welfare
system. Family Advocates increase the quality of the relationship between Fresno County Department of
Social Services child welfare staff and the families they serve. The Family Advocate provides brokering,
advocacy and support to families who are involved, or at risk of involvement, with the child welfare system. The
Family Advocate receives referrals from Department staff and coordinates with the DSS Social Worker to
jointly respond to reports of potential child abuse. The Family Advocate will provide additional support to the
family through short term case management services and, where appropriate, assist families with identifying
relatives for placement of their kin. The Family Advocate will provide support and technical assistance to
families seeking legal guardianship of related youth within Fresno and the surrounding community as set forth
in subrecipients's Response to County's RFP No. 19-024, including Addendum No. One and Addendum Two.
CBI advocate/liaisons may offer a variety of services including referral, linkage, information and technical
assistance depending on the needs of the families being served. CBI is expected to serve a total of 560
families annually:
• 465 Joint Response (Face-to-Face Contact— 14 days average service time)
• 35 On-Going Case Management (not to exceed 90 days)
• 60 Kinship/Guardianship (completed)
GOALS AND OUTCOMES
Identified outcomes are considered preliminary and may be modified as required by mutual written consent of
the Department of Social Services (DSS) Director, or designee, and the Subrecipient during the contract term.
Subrecipient will report outcomes in a method determined by DSS.
Exhibit A
Page 2 of 3
Outcome to be Reported Outcome Indicator
1) A Family Advocate will coordinate 1) 70% of joint response referrals will
with a Social Worker and perform be contacted by a CBI case
a joint response. manager.
2) Families referred to CBI for on- 2) 70% receiving a joint response will
going services will accept have an increased knowledge and
services. utilization of community resources.
Engagement 3) Families receiving CBI services 3) 70% of families will agree to accept
will be satisfied with the services on-going CBI services and complete
provided by the CBI services. a family service advocate plan within
14 days of referral.
4) 60% of families who have received
60-90 days of ongoing services will
report improved communication and
trust with DSS staff.
1) Parents will gain a better 1) 70% of families receiving a joint
understanding of the Child Welfare response will not enter the Child
system. Welfare system within 6-months of
receiving a joint response.
2) Families will have an increased
knowledge and be linked to 2) 70% of families receiving on-going
community resources to CBI services will understand risk
Intermediate strengthen the family's circle of factors and behavioral changes
support. needed to reunify.
3) Parents receiving CBI services will 3) 70% of participants will demonstrate
reunify with their children. an increase in knowledge of
parenting as measured by a pre/post
survey.
1) Families receiving Joint
Response services will not re- 1) 75% of families receiving Joint
enter the Child Welfare system. Response services will not re-enter
the Child Welfare system at 6-
2) Families receiving CBI services months from completing CBI
will have increased knowledge services.
and utilization of community
resources. 2) 75% of the families will have
increased knowledge and
3) CBI advocates/liaisons will utilization of community
Long-Term provide technical assistance to resources and will have
families seeking guardianship of related youth. identified circles of support as
demonstrated by the FDM Matrix
Tool.
3) 60 families referred for
Guardianship/Kinship technical
assistance will complete the
process.
Exhibit A
Page 3 of 3
SUBRECIPIENT RESPONSIBILITIES:
1. Subrecipient will document services, as appropriate, using a computer based program, in addition to
other tracking methods. Subrecipient will attend program and contract meetings coordinated by DSS.
2. Subrecipient will complete and submit monthly activity reports in a manner determined by DSS.
3. Subrecipient will obtain DSS written approval before making any capital improvements or purchases of
equipment or fixtures costing more than $5,000.
4. Subrecipient will obtain DSS written approval prior to any change in service location.
5. Subrecipient agrees existing services funded from other sources are considered in-kind for this
agreement.
6. Subrecipient will provide annual Civil Rights training to their staff in the first quarter of every calendar
year and will provide relevant proof to DSS by April 1, for each year of the contract.
COUNTY RESPONSIBILITIES:
Meet with Subrecipient monthly, or as often as needed, to exchange pertinent information, resolve
problems, and work collaboratively to coordinate services.
Exhibit B
Page 1 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1, 2019 -June 30, 2019
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
BUDGET SUMMARY - FY 18/19 (4/1/19 -6/30/19)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $51,603
Payroll Taxes 0150 $5,874
Benefits 0200 $651
Subtotal........ $58,128
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 882
Communications 0300 $ 780
Office Expense 0350 $ 1,087
Equipment 0400 $ 1,913
Facilities 0450 $ 4,193
Travel Costs 0500 $ 2,486
Program Supplies 0550 $ 570
Consultancy/Subcontracts 0600 $ -
Fiscal &Audits 0650 $ 1,200
Training 0660 $ -
Indirect Costs 0700 $ -
Subtotal........ $ 13,111
TOTAL (Salaries/Benefits &Services/Supplies) 1 $71,239
Exhibit B
Page 2 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1, 2019 to June 30, 2019
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
Account Expense Category Descriptions
Number Account Total
0100 Personnel Salaries $65,936
Executive Director Salary $14,333
Program Manager $6,000
Case Managers $39,987
Administrative Support Clerk $5,616
0150 Payroll Taxes $5,874
FICA $5,044
SUI $830
0200 Benefits $651
0250 Insurance $882
Workers Compensation $473
General Liability&Automobile $353
Property Insurance $56
0300 Communications $780
Telephone $270
Cell Phone-Staff $473
Web Hosting/Maintenance/Updates $38
0350 Office Expense $1,087
0400 Equipment $1,913
Computers $1,800
Water $113
0450 Facilities $4,193
Rent&Utilities $4,193
0500 Travel Costs $2,486
Staff Mileaqe $1,226
Staff Parkinq $1,260
0550 Program Supplies $570
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $1,200
Bookkeeper $750
Payroll $450
0660 Training $0
0700 Indirect Costs $0
Budget Total $85,572
Exhibit B
Page 3 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 -June 30, 2020
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
BUDGET SUMMARY - FY 19/20 (7/1/19 -6/30/20)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $263,742
Payroll Taxes 0150 $23,496
Benefits 0200 $7,801
Subtotal........ $295,039
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 3,529
Communications 0300 $ 3,120
Office Expense 0350 $ 4,348
Equipment 0400 $ 2,250
Facilities 0450 $ 16,770
Travel Costs 0500 $ 9,945
Program Supplies 0550 $ 2,485
Consultancy/Subcontracts 0600 $ -
Fiscal &Audits 0650 $ 4,800
Training 0660 $ -
Indirect Costs 0700 $ -
Subtotal........ $ 47,247
TOTAL (Salaries/Benefits &Services/Supplies) 1 $342,286
Exhibit B
Page 4 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 to June 30,2020
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
Account Expense Category Descriptions
Number Account Total
0100 Personnel Salaries $263,742
Executive Director Salary $57,330
Program Manager $24,000
Case Managers $159,948
Administrative Support Clerk $22,464
0150 Payroll Taxes $23,496
FICA $20,176
SUI $3,320
0200 Benefits $7,801
0250 Insurance $3,529
Workers Compensation $1,892
General Liability&Automobile $1,414
Property $223
0300 Communications $3,120
Telephone $1,080
Cell Phone-Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 Office Expense $4,348
0400 Equipment $2,250
Computers $1,800
Water $450
0450 Facilities $16,770
Rent&Utilities $16,770
0500 Travel Costs $9,945
Staff Mileaqe $4,905
Staff Parkinq $5,040
0550 Program Supplies $2,485
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $4,800
Bookkeeper $3,000
Payroll $1,800
0660 Training $0
0700 Indirect Costs $0
Budget Total $342,286
Exhibit B
Page 5 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 -June 30, 2021
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
BUDGET SUMMARY - FY 20/21 (7/1/20 -6/30/21)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $265,373
Payroll Taxes 0150 $23,621
Benefits 0200 $7,801
Subtotal........ $296,795
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 3,541
Communications 0300 $ 3,120
Office Expense 0350 $ 4,348
Equipment 0400 $ 450
Facilities 0450 $ 16,770
Travel Costs 0500 $ 9,945
Program Supplies 0550 $ 2,517
Consultancy/Subcontracts 0600 $ -
Fiscal &Audits 0650 $ 4,800
Training 0660 $ -
Indirect Costs 0700 $ -
Subtotal........ $ 45,491
TOTAL (Salaries/Benefits &Services/Supplies) 1 $342,286
Exhibit B
Page 6 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 to June 30, 2021
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
Account Expense Category Descriptions
Number Account Total
0100 Personnel Salaries $265,373
Executive Director Salary $57,330
Program Manager $24,190
Case Managers $161,212
Administrative Support Clerk $22,641
0150 Payroll Taxes $23,621
FICA $20,301
SUI $3,320
0200 Benefits $7,801
0250 Insurance $3,541
Workers Compensation $1,904
General Liability&Automobile $1,414
Property $223
0300 Communications $3,120
Telephone $1,080
Cell Phone-Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 Office Expense $4,348
0400 Equipment $450
Water $450
0450 Facilities $16,770
Rent& Utilities $16,770
0500 Travel Costs $9,945
Staff Mileaqe $4,905
Staff Parkinq $5,040
0550 Program Supplies $2,517
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $4,800
Bookkeeper $3,000
Payroll $1,800
0660 Training $0
0700 Indirect Costs $0
Budget Total $342,286
Exhibit B
Page 7 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 -June 30, 2022
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
BUDGET SUMMARY - FY 21/22 (7/1/21 -6/30/22)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $265,373
Payroll Taxes 0150 $23,621
Benefits 0200 $7,801
Subtotal........ $296,795
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 3,541
Communications 0300 $ 3,120
Office Expense 0350 $ 4,348
Equipment 0400 $ 450
Facilities 0450 $ 16,770
Travel Costs 0500 $ 9,945
Program Supplies 0550 $ 2,517
Consultancy/Subcontracts 0600 $ -
Fiscal &Audits 0650 $ 4,800
Training 0660 $ -
Indirect Costs 0700 $ -
Subtotal........ $ 45,491
TOTAL (Salaries/Benefits &Services/Supplies) 1 $342,286
Exhibit B
Page 8 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 to June 30,2022
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
Account Expense Category Descriptions
Number Account Total
0100 Personnel Salaries $265,373
Executive Director Salary $57,330
Program Manager $24,190
Case Managers $161,212
Administrative Support Clerk $22,641
0150 Payroll Taxes $23,621
FICA $20,301
SUI $3,320
0200 Benefits $7,801
0250 Insurance $3,541
Workers Compensattion $1,904
General Liability&Automobile $1,414
Property $223
0300 Communications $3,120
Telephone $1,080
Cell Phone-Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 Office Expense $4,348
0400 Equipment $450
Water $450
0450 Facilities $16,770
Rent&Utilities $16,770
0500 Travel Costs $9,945
Staff Mileage $4,905
Staff Parking $5,040
0550 Program Supplies $2,517
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $4,800
Bookkeeper $3,000
Payroll $1,800
0660 Training $0
0700 Indirect Costs $0
Budget Total $342,286
Exhibit B
Page 9 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2022 -June 30, 2023
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
BUDGET SUMMARY - FY 22/23 (7/1/22 -6/30/23)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $265,373
Payroll Taxes 0150 $23,621
Benefits 0200 $7,801
Subtotal........ $296,795
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 3,541
Communications 0300 $ 3,120
Office Expense 0350 $ 4,348
Equipment 0400 $ 450
Facilities 0450 $ 16,770
Travel Costs 0500 $ 9,945
Program Supplies 0550 $ 2,517
Consultancy/Subcontracts 0600 $ -
Fiscal &Audits 0650 $ 4,800
Training 0660 $ -
Indirect Costs 0700 $ -
Subtotal........ $ 45,491
TOTAL (Salaries/Benefits &Services/Supplies) 1 $342,286
Exhibit B
Page 10 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1,2022 to June 30, 2023
NAME OF ORGANIZATION: Cultural Brokers, Inc.
NAME OF PROJECT: Family Advocacy and Liaison Services
Account Expense Category Descriptions
Number Account Total
0100 Personnel Salaries $265,373
Executive Director Salary $57,330
Program Manager $24,190
Case Managers $161,212
Administrative Support Clerk $22,641
0150 Payroll Taxes $23,621
FICA $20,301
SUI $3,320
0200 Benefits $7,801
0250 Insurance $3,541
Workers Compensattion $1,904
General Liability&Automobile $1,414
Property $223
0300 Communications $3,120
Telephone $1,080
Cell Phone-Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 Office Expense $4,348
0400 Equipment $450
Water $450
0450 Facilities $16,770
Rent& Utilities $16,770
0500 Travel Costs $9,945
Staff Mileage $4,905
Staff Parkinq $5,040
0550 Program Supplies $2,517
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $4,800
0660 Training $0
0700 Indirect Costs $0
Budget Total $342,286
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members
of a subreceipient's board of directors (hereinafter referred to as "County Subreceipient"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name,job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure(Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a):
(5)Authorized Signature
Signature: Date:
Page 1 of 1
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the contractual
obligations between County of Fresno (COUNTY) and Cultural Brokers Services, Inc., related
to provision of services, require that the undersigned report all known or suspected child abuse
or neglect to one or more of the agencies set forth in Penal Code (P.C.) section(§) 11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child abuse or
neglect"includes physical injury inflicted by other than accidental means upon a child by
another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in P.C. §11165.2,
willful cruelty or unjustifiable punishment as defined in P.C. §11165.3, and unlawful corporal
punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her professional
capacity or within the scope of his or her employment, has knowledge of or observes a child
whom the undersigned knows or reasonably suspects has been the victim of child abuse or
neglect. (P.0 §11166.) The child abuse report shall be made to any police department or
sheriff's department(not including a school district police or security department), or to any
county welfare department, including Fresno County Department of Social Services' 24 Hour
CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a"reasonable suspicion"means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could cause a
reasonable person in a like position, drawing, when appropriate, on his or her training and
experience, to suspect child abuse or neglect. The pregnancy of a child does not, in and of
itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C. §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements. Further information and a copy of the law may be obtained from the
County of Fresno Department of Social Services Director or designee.
I have read and understand the above statement and agree to comply with the child abuse
reporting requirements.
SIGNATURE DATE