HomeMy WebLinkAboutAgreement A-18-601 with Arch Nexus Inc..pdf Agreement No. 18-601
1 AGREEMENT WITH ARCHITECTURAL NEXUS, INC.
2 THIS AGREEMENT is made and entered into this 23rd day of October 2018, by and
3 between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
4 referred to as "COUNTY", and ARCHITECTURAL NEXUS, INC., a private for-profit Utah
5 corporation, whose address is 930 R Street, Sacramento, CA 95811, hereinafter referred to as
6 "CONTRACTOR". COUNTY and CONTRACTOR may herein be referred to individually as
7 "Party" or collectively as "parties" or"Parties".
8 WITNESSETH:
9 WHEREAS, COUNTY, desires to enter into an Agreement for a Library Facilities Master
10 Plan, which includes a facilities needs assessment for Fresno County Public Libraries;
11 WHEREAS, CONTRACTOR specializes in the architectural design, planning and
12 maintenance of library buildings to create valued community transformation; and
13 WHEREAS, CONTRACTOR possesses the experience, skills, and resources to provide the
14 services sought by COUNTY, and agrees to provide the services as set forth below.
15 NOW, THEREFORE, in consideration of their mutual covenants and conditions, the parties
16 hereto agree as follows:
17 1. OBLIGATIONS OF THE CONTRACTOR
18 A. CONTRACTOR shall perform all services and fulfill all responsibilities set forth
19 in the Scope of Work, attached hereto as Exhibit "A" and incorporated herein by reference.
20 CONTRACTOR's performance shall be in accordance with the COUNTY's Request for Proposal
21 (RFP) No. 19-001 dated July 23, 2018, and Addendum No. one (1), dated August 3, 2018,
22 (collectively, the "Revised RFP No. 19-001") and CONTRACTOR's Response to Revised RFP No.
23 19-001, dated August 21, 2018.
24 B. In the event of any inconsistency among the documents described in Paragraph
25 1.A herein above, the inconsistency shall be resolved by giving precedence in the following order
26 of priority: 1) to this Agreement, including all Exhibits attached hereto; 2) the Revised RFP No. 19-
27 001; and 3) CONTRACTOR's Response to Revised RFP No. 19-001. Copies of COUNTY's
28 Revised RFP No. 19-001, and CONTRACTOR's Response to Revised RFP No. 19-001, shall be
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I retained and made available during the term of this Agreement by COUNTY'S Public Library
2 Department.
3 2. OBLIGATIONS OF THE COUNTY
4 COUNTY shall fulfill its designated responsibilities set forth in the Scope of Work,
5 attached as Exhibit "A" and incorporated by this reference.
6 3. TERM
7 The term of this Agreement shall be from October 24, 2018 through and including
8 June 30, 2019.
9 4. TERMINATION
10 A. Non-Allocation of Funds —The terms of this Agreement, and the services to be
11 provided hereunder, are contingent on the approval of funds by the appropriating government
12 agency. Should sufficient funds not be allocated, the services provided may be modified, or this
13 Agreement terminated, at any time by giving the CONTRACTOR thirty (30) days advance written
14 notice.
15 B. Breach of Contract— COUNTY may immediately suspend or terminate this
16 Agreement in whole or in part, where in the determination of the COUNTY there is:
17 1) An illegal or improper use of funds;
18 2) A failure to comply with any term of this Agreement;
19 3) A substantially incorrect or incomplete report submitted to the COUNTY;
20 4) Improperly performed service.
21 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any breach
22 of this Agreement or any default which may then exist on the part of the CONTRACTOR. Neither
23 shall such payment impair or prejudice any remedy available to the COUNTY with respect to the
24 breach or default. The COUNTY shall have the right to demand of the CONTRACTOR the
25 repayment to the COUNTY of any funds disbursed to the CONTRACTOR under this Agreement,
26 which in the judgment of the COUNTY were not expended in accordance with the terms of this
27 Agreement. The CONTRACTOR shall promptly refund any such funds upon demand.
28 C. Without Cause— Under circumstances other than those set forth above, this
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I Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written
2 notice of an intention to terminate to CONTRACTOR.
3 5. COMPENSATION/INVOICING
4 COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
5 compensation in accordance with the Budget, attached as Exhibit "B" and incorporated by this
6 reference. CONTRACTOR shall invoice COUNTY by the tenth (101h) of each month for services
7 rendered in the previous month. CONTRACTOR shall submit monthly invoices in triplicate to
8 Fresno County Public Library, Attn: Business Office, 2420 Mariposa Street, Fresno, CA 93721.
9 In no event shall compensation for services performed under this Agreement exceed
10 One Hundred Fifty Thousand Dollars ($150,000)for the term of the Agreement. Invoices shall
11 include full details on the work performed including: library site assessed, service dates, and which
12 categories of the budget identified in Exhibit B were billed. It is understood that all expenses
13 incidental to CONTRACTOR'S performance of services under this Agreement shall be borne by
14 CONTRACTOR. Payments by COUNTY shall be made in arrears, for services provided during
15 the preceding month, within forty-five (45) days after receipt, verification and approval of
16 CONTRACTOR's invoices by Fresno County Public Library.
17 6. INDEPENDENT CONTRACTOR
18 In performance of the work, duties and obligations assumed by CONTRACTOR under
19 this Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of
20 CONTRACTOR's officers, agents, and employees will at all times be acting and performing as an
21 independent CONTRACTOR, and shall act in an independent capacity and not as an officer,
22 agent, servant, employee,joint venture, partner, or associate of the COUNTY. Furthermore,
23 COUNTY shall have no right to control or supervise or direct the manner or method by which
24 CONTRACTOR shall perform its work and function. However, COUNTY shall retain the right to
25 administer this Agreement so as to verify that CONTRACTOR is performing its responsibilities in
26 accordance with the terms and conditions thereof.
27 CONTRACTOR and COUNTY shall comply with all applicable provisions of law and
28 the rules and regulations, if any, of governmental authorities having jurisdiction over matters the
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I subject thereof.
2 Because of its status as an independent contractor, CONTRACTOR shall have
3 absolutely no right to employment rights and benefits available to COUNTY employees.
4 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its
5 employees all legally-required employee benefits. In addition, CONTRACTOR shall be solely
6 responsible and save CONTRACTOR harmless from all matters relating to payment of
7 CONTRACTOR's employees, including compliance with Social Security withholding and all other
8 regulations governing such matters. It is acknowledged that during the term of this Agreement,
9 CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
10 Agreement.
11 7. MODIFICATION
12 Any matters of this Agreement may be modified from time to time by the written
13 consent of COUNTY and CONTRACTOR without, in any way, affecting the remainder.
14 8. NON-ASSIGNMENT
15 Neither party shall assign, transfer or subcontract this Agreement nor their rights or
16 duties under this Agreement without the prior written consent of the other party.
17 9. HOLD HARMLESS
18 CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY'S request,
19 defend the COUNTY, its officers, agents, and employees from any and all costs and expenses
20 (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to
21 COUNTY in connection with the performance, or failure to perform, by CONTRACTOR, its
22 officers, agents, or employees under this Agreement, and from any and all costs and expenses
23 (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting
24 to any person, firm, or corporation who may be injured or damaged by the performance, or failure
25 to perform, of CONTRACTOR, its officers, agents, or employees under this Agreement. The
26 provisions of this Section 9 shall survive the termination of this Agreement.
27 10. INSURANCE
28 Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or
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I any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the
2 following insurance policies or a program of self-insurance, including but not limited to, an
3 insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the
4 Agreement:
5 A. Commercial General Liability
6 Commercial General Liability Insurance with limits of not less than Two Million Dollars
7 ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00).
8 This policy shall be issued on a per occurrence basis. COUNTY may require specific coverages
9 including completed operations, products liability, contractual liability, Explosion-Col lapse-
10 Underground, fire legal liability or any other liability insurance deemed necessary because of the
11 nature of this contract.
12 B. Automobile Liability
13 Comprehensive Automobile Liability Insurance with limits of not less than One Million
14 Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should
15 include any auto used in connection with this Agreement.
16 C. Professional Liability
17 If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
18 M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One
19 Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual
20 aggregate.
21 D. Worker's Compensation
22 A policy of Worker's Compensation insurance as may be required by the California
23 Labor Code.
24 Additional Requirements Relating to Insurance
25 CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance
26 naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
27 additional insured, but only insofar as the operations under this Agreement are concerned. Such
28 coverage for additional insured shall apply as primary insurance and any other insurance, or self-
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I insurance, maintained by COUNTY, its officers, agents and employees shall be excess only and
2 not contributing with insurance provided under CONTRACTOR's policies herein. This insurance
3 shall not be cancelled or changed without a minimum of thirty (30) days advance written notice
4 given to COUNTY.
5 Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
6 CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of
7 the foregoing policies, as required herein, to the County of Fresno, (Name and Address of the
8 official who will administer this contract), stating that such insurance coverage have been obtained
9 and are in full force; that the County of Fresno, its officers, agents and employees will not be
10 responsible for any premiums on the policies; that for such worker's compensation insurance the
11 CONTRACTOR has waived its right to recover from the COUNTY, its officers, agents, and
12 employees any amounts paid under the insurance policy and that waiver does not invalidate the
13 insurance policy; that such Commercial General Liability insurance names the County of Fresno,
14 its officers, agents and employees, individually and collectively, as additional insured, but only
15 insofar as the operations under this Agreement are concerned; that such coverage for additional
16 insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by
17 COUNTY, its officers, agents and employees, shall be excess only and not contributing with
18 insurance provided under CONTRACTOR's policies herein; and that this insurance shall not be
19 cancelled or changed without a minimum of thirty (30) days advance, written notice given to
20 COUNTY.
21 In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein
22 provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
23 Agreement upon the occurrence of such event.
24 All policies shall be issued by admitted insurers licensed to do business in the State of
25 California, and such insurance shall be purchased from companies possessing a current A.M.
26 Best, Inc. rating of A FSC VII or better.
27
28
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1 11. AUDITS AND INSPECTIONS
2 The CONTRACTOR shall at any time during business hours, and as often as the
3 COUNTY may deem necessary, make available to the COUNTY for examination all of its records and
4 data with respect to the matters covered by this Agreement. The CONTRACTOR shall, upon request
5 by the COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to
6 ensure CONTRACTOR'S compliance with the terms of this Agreement.
7 If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR
8 shall be subject to the examination and audit of the California State Auditor for a period of three
9 (3) years after final payment under contract (Government Code Section 8546.7).
10 12. NOTICES
11 The persons and their addresses having authority to give and receive notices under
12 this Agreement include the following:
13 COUNTY CONTRACTOR
14 Fresno County Public Library Architectural Nexus, Inc.
Attn: County Librarian Attn: Jeff Davis, AIA, Principal
15 2420 Mariposa Street 930 R Street
Fresno, CA 93721 Sacramento, CA 95811
16
17 All notices between the COUNTY and the CONTRACTOR provided for or permitted
18 under this Agreement must be in writing and delivered either by personal service, by first-class United
19 States mail, by an overnight commercial courier service, or by telephonic facsimile transmission. A
20 notice delivered by personal service is effective upon service to the recipient. A notice delivered by
21 first-class United States mail is effective three COUNTY business days after deposit in the United
22 States mail, postage prepaid, addressed to the recipient. A notice delivered by an overnight
23 commercial courier service is effective one COUNTY business day after deposit with the overnight
24 commercial courier service, delivery fees prepaid, with delivery instructions given for next day
25 delivery, addressed to the recipient. A notice delivered by telephonic facsimile is effective when
26 transmission to the recipient is completed (but, if such transmission is completed outside of COUNTY
27 business hours, then such delivery shall be deemed to be effective at the next beginning of a
28 COUNTY business day), provided that the sender maintains a machine record of the completed
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I transmission. For all claims arising out of or related to this Agreement, nothing in this section
2 establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
3 including but not limited to the Government Claims Act(Division 3.6 of Title 1 of the Government
4 Code, beginning with section 810).
5 13. GOVERNING LAW
6 Venue for any action arising out of or related to this Agreement shall only be in
7 Fresno County, California.
8 The rights and obligations of the parties and all interpretation and performance of this
9 Agreement shall be governed in all respects by the laws of the State of California.
10 14. DISCLOSURE OF SELF DEALING TRANSACTIONS
11 This provision is only applicable if the CONTRACTOR is operating as a corporation
12 (a for-profit or non-profit corporation) or if during the term of the agreement, the CONTRACTOR
13 changes its status to operate as a corporation.
14 Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
15 transactions that they are a party to while CONTRACTOR is providing goods or performing
16 services under this agreement. A self-dealing transaction shall mean a transaction to which the
17 CONTRACTOR is a party and in which one or more of its directors has a material financial interest.
18 Members of the Board of Directors shall disclose any self-dealing transactions that they are a party
19 to by completing and signing a Self-Dealing Transaction Disclosure Form, attached hereto as
20 Exhibit C and incorporated herein by reference, and submitting it to the COUNTY prior to
21 commencing with the self-dealing transaction or immediately thereafter.
22 15. ENTIRE AGREEMENT
23 This Agreement constitutes the entire agreement between the CONTRACTOR and
24 COUNTY with respect to the subject matter hereof and supersedes all previous Agreement
25 negotiations, proposals, commitments, writings, advertisements, publications, and understanding
26 of any nature whatsoever unless expressly included in this Agreement.
27
28
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I IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year
2 first hereinabove written.
3 CON T COUNTY OF FRESNO
4
5 Auth ri Signature) Sal u to , C airperson of the Board of
Sup so a County of Fresno
6 L• Vw v tt�►GtP .-
7 rint Name & Title
8 qtp V. •
Mailing Address ATTEST:
10 Bernice E. Seidel
Clerk of the Board of Supervisors
11 County of Fresno, State of California
12
13
:14
By:
15 eputy
FOR ACCOUNTING USE ONLY:
16
ORG No.: 75110800
17 Account No.: 7295
18 Requisition No.: 7511900025
19
20
21
22
23
24
25
26 �
27
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Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 1 of 8
EXHIBIT A
SCOPE OF WORK
COMPANY: Architectural Nexus, Inc.
ADDRESS: 930 R Street, Sacramento, CA 95811
MANAGER: Jeff Davis, AIA, Principal,Architectural Nexis,Inc.
CONTACT: Phone: (916) 443-5911,jdavis@archnexus.com
SERVICES: Library Facilities Master Plan
CONTRACT PERIOD: October 24,2018 —June 30, 2019
TOTAL CONTRACT AMOUNT: $150,000
OVERVIEW:
Architectural Nexus, Inc. (Arch Nexus) shall provide the Fresno County Public Library (FCPL)
with library master planning and facility assessment services. Arch Nexus shall assemble an
expert team with experience to meet the many facets of completing a library system master plan
from community engagement to facility assessments. A complete research and analysis study of
Fresno County libraries including facility improvement recommendations shall be provided to
the County.
SERVICES:
A. Objectives
Arch Nexus shall recommend facility improvement projects that strategically meet the
needs of Fresno County. A forward-looking, cost-effectiveness approach to ensure that
libraries adapt to the future will be incorporated in the analysis. The library facility
master plan shall include the flexibility for implementation of future technology and
discuss innovative ways to meet community needs. Arch Nexus shall provide a research
analysis report for each library including data on populations, demographics, community
engagement and facilities assessments. All building systems will be assessed and an in-
depth detailed analysis will be provided for select locations as determined by the FCPL.
Arch Nexus shall identify facility issues for each FCPL building listed below so that the
County can address issues on a building-by-building basis as needed.
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 2 of 8
Arch Nexus shall provide technical information on each building which will assist the
County with making decisions concerning ongoing capital costs and new investments.
Arch Nexus will develop recommendations which incorporate community needs,
availability of funds and growth projections. The team that researches and provides data
to the County shall incorporate the following qualifications:
a) A team of experts in library planning, library operations, data analysis, GIS
mapping, municipal financing, cost estimating, real estate analysis, architecture,
mechanical and plumbing engineering, electrical engineering, structural
engineering, and civil engineering.
b) The team shall possess the depth of experience providing this type of analysis and
recommendations to other library systems.
c) Experience in working with the public and elected officials to build consensus
around visionary proposals.
B. Research and Report
Arch Nexus shall research and report through interviews (i.e. to stakeholders, focus
groups, etc.), data, government documents, site visits, and surveys in each community to
capture the most accurate picture of the County of Fresno as a whole and to deliver the
most comprehensive Facilities Master Plan possible.
C. Service Specifications
The following tasks shall be completed by Arch Nexus:
TASK 1 - Research/Information Gathering- Usage Data
1) Request, collect, and analyze past three (3) fiscal years of usage data for each
facility including the following:
a) Circulation
b) Visits
c) Programs
d) Program Attendance
e) Reference Transactions
f) Computer Usage
g) In-Library Use of Materials
2) Request staffing compliment for each facility including the following:
a) Administrative/Management
b) Public Services by Adult, Teens/Tweens and Children's
c) Circulation
d) Support
e) Shelvers (Pages)
f) Facility Maintenance
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 3 of 8
3) Request current hardcopy/paperback collection holdings data for each facility
including the following:
a) Adult(fiction, non-fiction, large type, reference, oversize, special
collections)
b) Teens/Tweens (fiction, non-fiction, graphic novels, reference)
c) Children's (easy/picture/board), fiction, non-fiction, reference, special
collections
d) Current periodical subscriptions (hardcopy titles [paid & gift])by age
e) Backfile periodical holdings (hardcopy) by number of years of retention
4) Prepare a"Findings" Report (draft initially) on a facility-by-facility basis as
well as a system-wide report.
TASK 2 -Research/Information Gathering—Demographics
1) Prepare population(current and five-year projections) and demographic report
for each branch library facility that includes data(population, age cohorts,
educational attainment, household incomes, number of vehicles, etc.)by 1, 3,
and 5 miles "rings" around each location.
2) Prepare a City of Fresno and County of Fresno population and demographic
report for the City and the County providing the same information as for the
branch libraries.
3) Prepare a 15-year population and demographic projections for the County, City,
and other communities in the County.
4) Prepare a population and demographic "Findings"report.
TASK 3 -Research /Information Gathering—Engagement
1) Initiate Community Engagement by means of Focus Groups, Stakeholder
Interviews, Community Meetings, Staff Interviews, and a web-based survey
mounted on the Library's website:
a) Facilitate Focus Group discussions.
b) Facilitate Stakeholder interviews.
c) Facilitate three Community meetings.
d) Provide tools and outreach materials for the capture of additional data
through staff and volunteer outreach at existing library programs and
community events.
e) Develop one web-based survey (survey draft prepared, reviewed with
Library staff, modified as needed, finalized, placed on Library website, and
left up for a period of three weeks).
2) Prepare summary reports for each Focus Group, Stakeholder Interview and
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 4 of 8
Community meetings (all participants guaranteed anonymity).
3) Review findings with Library staff, Library Board and others of Library's
choosing.
4) Prepare final Community Engagement Report to be included as an appendix in
the final report.
TASK 4 - Research /Information Gathering—Facilities
1) Forward to County of Fresno Library "Godfrey's Modern Library Space
Standards and Godfrey's Library Site Criteria".
2) MSS visioning and customer(patron) based community outcomes work
sessions.
3) Facilitate an on-site review of the Standards and Site Criteria with Library staff
and Library Board.
4) Visit each facility (some of the visits will coincide with Community
Engagement task) for the purpose of-
a) taking an inventory of the physical spaces, technology, furniture and
equipment in each building.
b) conferring with the staff of each facility regarding the strengths,
weaknesses and needs of each facility.
c) Utilizing the data collected in Tasks 1 and 2 to prepare a Library Space
Planning Spreadsheet for each facility that compares the existing current
space with the current needed space.
d) The Library Space Planning Spreadsheet is a planning tool Godfrey's
has developed that outlines the needed space based on the
aforementioned set of Modern Library Standards.
TASK 5 - Recommendation Development
1) The Arch Nexus team will work closely with FCPL to make recommendations
for renovations. Arch Nexus will evaluate the leased building sites vs. other
sites for availability and cost to maximize the value of these decisions for the
county and the library. Based on the data gathered recommendations will be
made to maintain, close or open a new branch. A detailed explanation of why
such decisions are recommended with data to support the recommendations will
be included in the report. A phased timeline for the projects will be developed to
align with potential financing and the Library's strategic plan.
2) The following is our process for developing and making recommendations:
a) Utilize all data, observations, and our professional judgment to prepare a
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 5 of 8
draft spreadsheet on a location-by-location basis identifying the total
space needs for the next 15 years. Details will be provided for each
existing location and all new locations (new locations in general terms)
and a year of completion for each project.
b) Develop a second draft spreadsheet that assigns estimated capital costs
for each project based on the estimated mid-point of construction for
each project.
c) Develop a third draft spreadsheet that assigns estimated operational costs
for all facilities based on FYI 8-19 for existing facilities taking into
consideration recommended improvements/additional space and the
anticipated first full year of operations for recommended new facilities,
taking into consideration recommendations for closures and/or re-
purposing.
d) Facilitate an on-site review of the draft spreadsheets. Make needed
changes, deletions, additions to the draft spreadsheets following the on-
site review session(s) and issue a new set of spreadsheets.
3) Include in the assessment and recommendations the cost estimates for the
construction of each suggested facility.
TASK 6 - Deliverables
1) Arch Nexus will coordinate and produce a deliverable that has all of the
information organized in a simple way for ease of understanding and clear
identification of the proposed recommendations. An Executive Summary will
outline the most important sections of the report and will highlight next steps. A
presentation to the Board of Supervisors will be included as a part of the
deliverable.
2) Meet with the Board of Supervisors as needed.
3) Hard copy, digital, and online copy of presentation.
4) The presentation will include all research and evaluation data including the
following:
a) Specific recommendations for each existing facility in terms of size,
staffing, collections, technology, gathering spaces, customer seating, support
spaces, timeline, capital costs, operational cost estimates for the first full
fiscal year of opening and the succeeding four fiscal years, and population
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 6 of 8
and demographic projections for a 15-year timeframe.
b) Graphics including photographs, charts, maps, and sketches as appropriate.
5) The timeline will be as follows: two (2) Months for Research, Analysis and
Development; and report to Board of Supervisors within one (1) months for
completion of written report.
D. Library Branch Locations to receive a Physical Assessment
1. Auberry 10. Piedra
2. Bear Mountain 11. Pinedale
3. Big Creek 12. Politi
4. Fig Garden 13. Reedley
5. Gillis 14. Riverdale
6. Kerman 15. Selma
7. Kingsburg 16. Shaver Lake
8. Laton 17. Sunnyside
9. Mosqueda
COUNTY'S RESPONSIBILITIES:
FCPL on behalf of the County will work with Arch Nexus to provide access to the library
buildings as needed during normal business hours. FCPL will provide available background
information, such as circulation statistics, programming information, PC usage and other
available data on each library to Arch Nexus and confirm the levels of research analysis required
for each building location. FCPL will also provide a manager as primary contact to Arch Nexus
to facilitate the project. Furthermore, a committee of FCPL staff members including public
services staff, support staff, librarians and paraprofessionals will assist with any questions that
Arch Nexus may have as it conducts its research.
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 7 of 8
Attachment A
Arch Nexus Library Rating Spreadsheet
wl
FUNCrIDNAL ASSMSMHNT ffi_E NT Library Score ASSINDM NTEtZKWr 1AIrWy scam
Overall Design/Appeal Read-to-Me Seating
Entrances/Lobby Computer Workstations
Public Restrooms Story Area
Interior Signage Craft Space
General Condition of furnishings/Carpet TEEN AREA
ADULT AREA WOW/Appeal Factor
New Books/Display Appropriateness of Seating
Warmth/Appeal Factor Lighting
Quiet Study Area/Room(s) Computer Workstations
Comfortable Seating Area Appropriateness of Materials
Periodical Area CIRCULATION DESK AREA
Stack Density(height&aisle space) Welcome Factor
Lighting Accessibility
OPAC Availability Staff Workspace(at desk)
Computer Workstations Proximity of Separate Delivery Area
Reference Area Self-Check Availability
CHILDREN'S AREA GATHERING SPACES
New Books/Display Welcome Factor
Delight/Appeal Factor Accessibility
Appropriate Height of Shelving Seating Comfort
Appropriate Seating(children) Acoustics
Lighting Lighting
Age-Segregation(in building) Audiovisual Capabilities
Age-Segmentation(in children's area) Egress Clearly Marked
Architectural Nexus, Inc. Agreement: Library Facilities Master Plan Exhibit A
Page 8 of 8
FUNCTIONAL ASSESSMENT ELEMENT Library So= FUNCTIONAL ASSESSMENT ELE[vtMM Ir'Facary
STAFF AREAS PARKING
Staff Breakroom Ease of Entry/Egress to Parking Lot
Adult Services Librarian's Office Space Availability of Street Parking
Adult Services Staff Space Availability of Other Parking
Circulation Manager's Office Space SAFETY
Circulation Staff Space Conditions of Walkways/Stairs
Children's/Teen Librarian's Office Space Security/Location of Data Cabling
Children's/Teen Staff Office Space Other Safety/Security Concerns
Branch Supervisor's Office Space OTHER
Availability of Storage Space Landscaping/Grounds
Amenities Exterior Signage
EXHIBIT B
BUDGET
October 24,2018-June 30,2019
Total Project Cost: $150,000
Arch Library Planning Library Visioning Multi-Cultural Cost Real Estate Data Mapping Building Civil Structural Mech/ Electrical Total Cost
Nexus Consultant Consultant Library Consultant Estimating (GIS) Analytics Plumbing
Task 1-Research
(Research Gathering Analysis,Findings Report) $2,880 $4,000 $6,880
Task 2-Population and Demographics
(Population Projections,Demographic Report) $2,880 $2,000 $4,880
GIS Mapping Data
(Population,Demographics,Age,Library Memberships) $5,000 $5,000
Task 3-Community Engagement
(Focus Group Discussions,Stakeholder Interviews,3 Community
Meetings,Web Based Survey,Summary Report/Review with $9,600 $10,000 $3,250 $3,000 $25,850
Library,Library Visioning Work Session,Community Engagement
Report)
Task4-Library5pacePlanning&Facility Assessments $5,000 $10,000 $15,000
Library Space Standards Review $5,610 $5,610
Facility Space Assessments for each facility
(Physical spaces,technology,furniture,equipment,staff $4,800 $4,800
interviews,current and future(15 yrs.)customer and staffs pace
needs,Library Space Planning Report)
Facility BuildingAssessmentsfor each facility 542,250 151,000 51.000 51.000 51.000 S46,250
Entire Building Exterior
(Lighting Parking Lot,Electrical,Plumbing Mechanical,Fire
Alarm,Intrusion Alarm,Exterior Survelliance Camera Systems, $2,070 $2,070
Energy Efficiency Assessment,PG&E Rebates&Incentives,
Accessibility Assessment,Technology)
Community Assessments
(Library needs and size,recommended locations,branch library $9,600 $9,600
feasibility)
Task 5-Recommendations
(Library Recommendations,Renovations,Leased Buildings; $3,840 $2,000 $5,840
purchase,close,relocate,Closures,New Buildings)
Real Estate Evaluations 51,500 $1,500
Construction Cost Estimates S10.000 $10,000
Task 6-Deliverables
(Board of Supervisors Presentation)
$1,920 $2,000 $3,920
Final Report&Detailed Recommendations $2,800 $2,800
TOTALS $46,000 525,000 $13,250 $3,000 $10,000 $1,500 $5,000 $42,250 $1,000 $1,000 $1,000 $1,000 $150,000
County will be billed monthly as work is completed.
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name,job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Page 2 of 2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure(Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a):
(5)Authorized Signature
Signature: I I Date: