HomeMy WebLinkAboutAgreement A-17-629 with Exceptional Parents Unlimited Inc..pdf Agreement No. 17-629
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 5th day of December ) 2017,
3 by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California,
4 hereinafter referred to as "COUNTY", and EXCEPTIONAL PARENTS UNLIMITED Inc., a
5 California non-profit corporation, whose address is 4440 North First Street, Fresno, CA 93726,
6 hereinafter referred to as "CONTRACTOR".
7 WITNESSETH:
8 WHEREAS, pursuant to the provisions of 42 United States Code sections 629, et seq.
9 ("Promoting Safe and Stable Families"), COUNTY, on behalf of its' Department of Social
10 Services (DSS), desires to participate in and fund a Specialized Co-Occurring Disorder
11 Treatment for parents in Child Welfare Services (CWS) family reunification program; and
12 WHEREAS, CONTRACTOR is willing and able to provide Specialized Co-Occurring
13 Disorder Treatment needed by COUNTY, pursuant to the terms of this Agreement;
14 NOW, THEREFORE, in consideration of the terms, covenants and conditions to be kept
15 and performed by each party, it is agreed as follows:
16 1. SERVICES
17 A. CONTRACTOR shall perform all services and fulfill all responsibilities as
18 identified in COUNTY's Request for Proposal (RFP) No. 17-056, dated July 11, 2017, and
19 Addendum No. One (1) to COUNTY's RFP No. 17-082 dated July 20, 2017, collectively
20 hereinafter referred to as COUNTY's Revised RFP No. 17-082 and CONTRACTOR's response
21 to said Revised RFP, all incorporated herein by reference and made part of this Agreement.
22 B. CONTRACTOR shall perform all services as set forth in Exhibit A,
23 Summary of Services, attached hereto and by this reference incorporated herein.
24 CONTRACTOR shall provide services and activities to children and their families, pursuant to
25 the staffing patters and program expenses detailed in Exhibit B "Budget", attached hereto and
26 by this reference incorporated herein.
27 C. In the event of any inconsistency among the documents described in
28 Paragraphs 1.A and 1.13 hereinabove, the inconsistency shall be resolved by giving precedence
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1 in the following order of priority: 1) to this Agreement, including all Exhibits attached hereto, 2)
2 to COUNTY's Revised RFP No. 17-082, and 3) to the CONTRACTOR's response to Revised
3 RFP. A copy of COUNTY's Revised RFP No. 17-082, and CONTRACTOR's response shall be
4 retained and made available during the term of this Agreement by COUNTY's DSS.
5 2. TERM
6 The term of this Agreement shall be for a period of three (3) years, effective upon
7 execution through November 30, 2020. This Agreement may be extended for two (2) additional
8 consecutive twelve (12) month periods upon written approval of both parties no later than thirty
9 (30) days prior to the first day of the next twelve (12) month extension period. COUNTY's DSS
10 Director or designee is authorized to execute such written approval on behalf of COUNTY
11 based upon CONTRACTOR's satisfactory performance.
12 3. TERMINATION
13 A. Non Allocation of Funds — The terms of this Agreement, and the services to
14 be provided thereunder, are contingent upon the approval of funds by the appropriating
15 government agency. Should sufficient funds not be allocated, the services provided may be
16 modified, or this Agreement terminated, at any time by giving the CONTRACTOR thirty (30)
17 days advance written notice.
18 B. Breach of Contract — The COUNTY or CONTRACTOR may immediately
19 suspend or terminate this Agreement in whole or in part, where in the determination of the
20 COUNTY there is:
21 1) An illegal or improper use of funds;
22 2) A failure to comply with any term of this Agreement;
23 3) A substantially incorrect or incomplete report submitted to the
24 COUNTY;
25 4) Improperly performed service.
26 In no event shall any payment by the COUNTY constitute a waiver
27 by the COUNTY of any breach of this Agreement or any default which may then exist on the
28 part of the CONTRACTOR. Neither shall such payment impair or prejudice any remedy
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1 available to the COUNTY with respect to the breach or default. The COUNTY shall have the
2 right to demand of the CONTRACTOR the repayment to the COUNTY of any funds disbursed
3 to the CONTRACTOR under this Agreement, which in the judgment of the COUNTY were not
4 expended in accordance with the terms of this Agreement. The CONTRACTOR shall promptly
5 refund any such funds upon demand.
6 C. Without Cause - Under circumstances other than those set forth above,
7 this Agreement may be terminated by CONTRACTOR or COUNTY or COUNTY's DSS Director
8 or designee, upon the giving of thirty (30) days advance written notice of an intention to
9 terminate the Agreement.
10 4. COMPENSATION
11 For actual services provided pursuant to the terms of this Agreement, COUNTY
12 agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation in
13 accordance with Exhibit B. In no event shall actual services performed under this Agreement
14 be in excess of Two Hundred Twenty Five Thousand No/100 Dollars ($225,000) for each
15 twelve (12) month period of this Agreement. The cumulative total of this Agreement shall not
16 be in excess of One Million One Hundred Twenty Five Thousand and No/100 Dollars
17 ($1,125,000).
18 Payments by COUNTY shall be in arrears, for services provided during the preceding
19 month, within forty-five (45) days after receipt, verification and approval of CONTRACTOR's
20 invoices by COUNTY.
21 It is understood that all expenses incidental to CONTRACTOR's performance of services
22 under this Agreement shall be borne by CONTRACTOR.
23 To the extent permitted by State and Federal rules and regulations, advanced payment
24 of up to twenty percent (20%) of the compensation under this Agreement may be requested of
25 COUNTY by CONTRACTOR. Advance payments shall be limited to implementation costs for
26 new and/or expanded services only. Approval of an advanced payment is at the sole discretion
27 of COUNTY's DSS Director or designee. If advanced payment occurs, the amount of the
28 advanced payment shall be deducted in equal installments from claims submitted for June
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1 2018 to November 2018.
2 5. INVOICING
3 CONTRACTOR shall invoice COUNTY's DSS in arrears by the fifteenth (15th) of
4 each month for expenditures incurred and services rendered in the previous month to:
5 DSSlnvoices@co.fresno.ca.us. Payments by COUNTY's DSS shall be in arrears, for actual
6 services provided during the preceding month, within forty-five (45) days after receipt,
7 verification and approval of CONTRACTOR's invoices by COUNTY's DSS. A monthly activity
8 report shall accompany the invoice, reflecting services supported by the invoiced expenditures
9 and be in a form and in such detail as acceptable to the COUNTY's DSS.
10 At the discretion of COUNTY's DSS Director or designee, if an invoice is
11 incorrect or is otherwise not in proper form or detail, COUNTY's DSS Director or designee shall
12 have the right to withhold payment as to only that portion of the invoice that is incorrect or
13 improper after five (5) days prior written notice or email correspondence to CONTRACTOR.
14 CONTRACTOR agrees to continue to provide services for a period of ninety (90) days after
15 written or email notification of an incorrect or improper invoice. If after the ninety (90) day period
16 the invoice(s) is still not corrected to COUNTY's DSS satisfaction, COUNTY or COUNTY's DSS
17 Director or designee may elect to terminate this Agreement, pursuant to the termination provisions
18 stated in Paragraph Three (3) of this Agreement. In addition, for invoices received ninety (90)
19 days after the expiration of each term of this Agreement or termination of this Agreement, at the
20 discretion of COUNTY's DSS Director or designee, COUNTY's DSS shall have the right to deny
21 payment of any additional invoices received.
22 6. MODIFICATION
23 A. Any matters of this Agreement may be modified from time to time by the
24 written consent of all the parties without, in any way, affecting the remainder.
25 B. Notwithstanding the above, changes to the line items in the attached
26 Budget (Exhibit B) that do not exceed ten percent (10%) of the total maximum compensation,
27 as identified in Section Four (4) of this Agreement, may be made with written approval of
28 COUNTY's DSS Director, or designee, and the CONTRACTOR. Said budget line item changes
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1 shall not result in any change to the maximum compensation payable to CONTRACTOR, as
2 stated herein.
3 C. CONTRACTOR hereby agrees that changes to the compensation under
4 this Agreement may be necessitated by a reduction in funding from State and/or Federal
5 sources. The COUNTY'S DSS Director or designee may modify the annual maximum
6 compensation and cumulative maximum compensation payable to CONTRACTOR, as set forth
7 in Section Four (4) of this Agreement, necessitated by reductions in funding from State and/or
8 Federal sources.
9 7. INDEPENDENT CONTRACTOR
10 In performance of the work, duties and obligations assumed by CONTRACTOR
11 under this Agreement, it is mutually understood and agreed that CONTRACTOR, including any
12 and all of the CONTRACTOR's officers, agents, and employees will at all times be acting and
13 performing as an independent contractor, and shall act in an independent capacity and not as
14 an officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY.
15 Furthermore, the COUNTY shall not have any right to control or supervise or direct the manner
16 or method by which CONTRACTOR shall perform their work and function. However, COUNTY
17 shall retain the right to administer this Agreement so as to verify that CONTRACTOR is
18 performing their obligations in accordance with the terms and conditions thereof.
19 CONTRACTOR and COUNTY shall comply with all applicable provisions of law
20 and the rules and regulations, if any, of governmental authorities having jurisdiction over
21 matters the subject thereof.
22 Because of their status as an independent contractor, CONTRACTOR shall have
23 absolutely no right to employment rights and benefits available to COUNTY employees.
24 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its
25 employees all legally required employee benefits. In addition, CONTRACTOR shall be solely
26 responsible and hold COUNTY harmless from all matters relating to payment of
27 CONTRACTOR's employees, including compliance with Social Security withholding and all
28 other regulations governing such matters. It is acknowledged that during the term of this
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1 Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or
2 to this Agreement.
3 8. NON ASSIGNMENT
4 Neither party shall assign or transfer this Agreement nor their rights or duties
5 under this Agreement without the prior written consent of the other party.
6 9. HOLD HARMLESS
7 CONTRACTOR agree to indemnify, save, hold harmless, and at COUNTY's
8 request, defend the COUNTY, their officers, agents, and employees from any and all costs and
9 expenses, damages, liabilities, claims, and losses occurring or resulting to COUNTY in
10 connection with the performance, or failure to perform, by CONTRACTOR, their officers,
11 agents, or employees under this Agreement, and from any and all costs and expenses,
12 damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation
13 who may be injured or damaged by the performance, or failure to perform, of
14 CONTRACTOR, their officers, agents, or employees under this Agreement. In addition,
15 CONTRACTOR agrees to indemnify COUNTY for Federal, State of California and/or local audit
16 exceptions resulting from noncompliance herein on the part of CONTRACTOR.
17 10. INSURANCE
18 Without limiting the COUNTY's right to obtain indemnification from
19 CONTRACTOR or any third parties, CONTRACTOR, at their sole expense, shall maintain in full
20 force and effect the following insurance policies throughout the term of the Agreement:
21
22 A. Commercial General Liability
23 Commercial General Liability Insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of
24 Two Million Dollars ($2,000,000). This policy shall be issued on a per
occurrence basis. COUNTY may require specific coverages including
25 completed operations, products liability, and contractual liability, Explosion-
26 Collapse-Underground, fire legal liability or any other liability insurance
deemed necessary because of the nature of this contract.
27
B. Automobile Liability
28 Comprehensive Automobile Liability Insurance with limits for bodily injury of
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1 not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per
person, Five Hundred Thousand Dollars ($500,000.00) per accident and
2 for property damages of not less than Fifty Thousand Dollars ($50,000.00),
3 or such coverage with a combined single limit of Five Hundred Thousand
Dollars ($500,000.00). Coverage should include owned and non-owned
4 vehicles used in connection with this Agreement.
5
C. Professional Liability
6 If CONTRACTOR employ licensed professional staff, (e.g., Ph.D., R.N.,
7 L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance
is required with limits of not less than One Million Dollars ($1 ,000,000.00)
8 per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
9 D. Worker's Compensation
10 A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
11
12 CONTRACTOR shall obtain endorsements to the Commercial General Liability
13 insurance naming the County of Fresno, its officers, agents, and employees, individually and
14 collectively, as additionally insured, but only insofar as the operations under this Agreement are
15 concerned. Such coverage for additional insured shall apply as primary insurance and any
16 other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees
17 shall be excess only and not contributing with insurance provided under CONTRACTOR's
18 policies herein. This insurance shall not be cancelled or changed without a minimum of thirty
19 (30) days advance written notice given to COUNTY.
20 Within Thirty (30) days from the date CONTRACTOR signs and executes this
21 Agreement, CONTRACTOR shall provide certificates of insurance and endorsements as stated
22 above for all of the foregoing policies, as required herein, to the County of Fresno, P.O. Box
23 1912, Fresno, CA 93718-1219, Attention: Contract Analyst, stating that such insurance
24 coverage has been obtained and is in full force; that the County of Fresno, its officers, agents
25 and employees will not be responsible for any premiums on the policies; that such Commercial
26 General Liability insurance names the County of Fresno, its officers, agents and employees,
27 individually and collectively, as additionally insured, but only insofar as the operations under
28 this Agreement are concerned; that such coverage for additionally insured shall apply as
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1 primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its
2 officers, agents and employees, shall be excess only and not contributing with insurance
3 provided under CONTRACTOR policies herein; and that this insurance shall not be cancelled
4 or changed without a minimum of thirty (30) days advance written notice given to COUNTY.
5 In the event CONTRACTOR fails to keep in effect at all times insurance coverage
6 as herein provided, the COUNTY may, in addition to other remedies it may have, suspend or
7 terminate this Agreement upon the occurrence of such an event.
8 All policies shall be with admitted insurers licensed to do business in the State of
9 California. Insurance purchased shall be purchased from companies possessing a current A.M.
10 Best, Inc. rating of A FSC VII or better.
11 11. SUBCONTRACTS
12 CONTRACTOR shall obtain written approval from COUNTY or COUNTY's DSS
13 Director, or designee before subcontracting any of the services delivered under this Agreement.
14 Any transferee, assignee or subcontractor will be subject to all applicable provisions of this
15 Agreement, and all applicable State and Federal regulations. CONTRACTOR shall be held
16 primarily responsible by COUNTY for the performance of any transferee, assignee or
17 subcontractor unless otherwise expressly agreed to in writing by COUNTY. The use of
18 subcontractor by CONTRACTOR shall not entitle CONTRACTOR to any additional
19 compensation than is provided for under this Agreement.
20 12. CONFLICT OF INTEREST
21 No officer, employee or agent of the COUNTY who exercises any function or
22 responsibility for planning and carrying out of the services provided under this Agreement shall
23 have any direct or indirect personal financial interest in this Agreement. In addition, no
24 employee of the COUNTY shall be employed by the CONTRACTOR under this Agreement to
25 fulfill any contractual obligations with the COUNTY. The CONTRACTOR shall comply with all
26 Federal, State of California and local conflict of interest laws, statutes and regulations, which
27 shall be applicable to all parties and beneficiaries under this Agreement and any officer,
28 employee or agent of the COUNTY.
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1 13. DISCLOSURE OF SELF-DEALING TRANSACTIONS
2 This provision is only applicable if the CONTRACTOR is operating as a
3 corporation (a for-profit or non-profit corporation) or if during the term of this agreement, the
4 CONTRACTOR changes its status to operate as a corporation.
5 Members of the CONTRACTOR's Board of Directors shall disclose any self-
6 dealing transactions that they are a party to while the CONTRACTOR is providing goods or
7 performing services under this Agreement. A self-dealing transaction shall mean a transaction
8 to which the CONTRACTOR is a party and in which one or more of its directors has a material
9 financial interest. Members of the Board of Directors shall disclose any self-dealing transactions
10 that they are a party to by completing and signing a Self-Dealing Transaction Disclosure Form,
11 attached hereto as Exhibit C and by this references incorporated herein, and submitting it to the
12 COUNTY prior to commencing with the self-dealing transaction or immediately thereafter.
13 14. NON-DISCRIMINATION
14 During the performance of this Agreement CONTRACTOR shall not unlawfully
15 discriminate against any employee or applicant for employment, or recipient of services,
16 because of ethnic group identification, gender, gender identity, gender expression, sexual
17 orientation, color, physical disability, mental disability, medical condition, national origin, race,
18 ancestry, marital status, religion, or religious creed, pursuant to all applicable State of California
19 and Federal statutes and regulations.
20 15. RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
21 CONTRACTOR shall ensure that its employment recruitment efforts, including
22 administrative and professional staff positions, are carried out so as to adequately reflect the
23 cultural and ethnic diversity of the population of Fresno County. CONTRACTOR shall use its
24 best efforts to serve all cultural and ethnic groups residing in Fresno County.
25 16. LIMITED ENGLISH PROFICIENCY
26 CONTRACTOR shall provide interpreting and translation services to persons
27 participating in CONTRACTOR's services who have limited or no English language proficiency,
28 including services to persons who are deaf or blind. Interpreter and translation services shall
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1 be provided as necessary to allow such participants meaningful access to the programs,
2 services and benefits provided by CONTRACTOR. Interpreter and translation services,
3 including translation of CONTRACTOR's "vital documents" (those documents that contain
4 information that is critical for accessing CONTRACTOR's services or are required by law) shall
5 be provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
6 employees, agents, subcontractor, or partners who interpret or translate for a program
7 participant, or who directly communicate with a program participant in a language other than
8 English, demonstrate proficiency in the participant's language and can effectively communicate
9 any specialized terms and concepts peculiar to CONTRACTOR's services.
10 17. CONFIDENTIALITY
11 All services performed by CONTRACTOR under this Agreement shall be in strict
12 conformance with all applicable Federal, State of California, and/or local laws and regulations
13 relating to confidentiality.
14 18. DATA SECURITY
15 For the purpose of preventing the potential loss, misappropriation or inadvertent
16 disclosure of COUNTY data including sensitive or personal client information; abuse of
17 COUNTY resources; and/or disruption to COUNTY operations, individuals and/or agencies that
18 enter into a contractual relationship with COUNTY for the purpose of providing services under
19 this Agreement must employ adequate data security measures to protect the confidential
20 information provided to CONTRACTOR by COUNTY, including but not limited to the following:
21 A. Contractor-Owned Mobile/Wireless/Handheld Devices may not be
22 connected to COUNTY networks via personally owned mobile, wireless or handheld devices,
23 except when authorized by COUNTY for telecommuting and then only if virus protection
24 software currency agreements are in place and if a secure connection is used.
25 B. Contractor-Owned Computers or Computer Peripherals may not brought
26 into COUNTY for use, including and not limited to mobile storage devices, without prior
27 authorization from COUNTY's Chief Information Officer or her designee. Data must be stored
28 on a secure server approved by COUNTY and transferred by means of a VPN (Virtual Private
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1 Network) connection, or another type of secure connection of this type if any data is approved
2 to be transferred.
3 C. County-Owned Computer Equipment — CONTRACTOR or anyone having
4 an employment relationship with COUNTY may not use COUNTY computers or computer
5 peripherals on non-COUNTY premises without prior authorization from COUNTY's Chief
6 Information Officer or her designee.
7 D. CONTRACTOR may not store COUNTY's private, confidential or sensitive
8 data on any hard-disk drive.
9 E. CONTRACTOR is responsible to employ strict controls to insure the
10 integrity and security of COUNTY's confidential information and to prevent unauthorized access
11 to data maintained in computer files, program documentation, data processing systems, data
12 files and data processing equipment which stores or processes COUNTY data internally and
13 externally.
14 F. Confidential client information transmitted to one party by the other by
15 means of electronic transmissions must be encrypted according to Advanced Encryption
16 Standards (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be
17 utilized.
18 G. CONTRACTOR is responsible to immediately notify COUNTY of any
19 breaches or potential breaches of security related to COUNTY's confidential information, data
20 maintained in computer files, program documentation, data processing systems, data files and
21 data processing equipment which stores or processes COUNTY data internally or externally.
22 H. In the event of a breach of security related to COUNTY's confidential client
23 information provided to CONTRACTOR, COUNTY will manage the response to the incident,
24 however, CONTRACTOR will be responsible to issue any notification to affected individuals as
25 required by law or as deemed necessary by COUNTY in its sole discretion. CONTRACTOR
26 will be responsible for all costs incurred as a result of providing the required notification.
27 19. CLEAN AIR AND WATER
28 In the event the funding under this Agreement exceeds One Hundred Thousand
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1 and No/100 Dollars ($100,000.00), CONTRACTOR shall comply with all applicable standards,
2 orders or requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq;
3 the Clean Water Act contained in 33 U.S. Code 1368 et seq.; and any standards, laws and
4 regulations, promulgated thereunder. Under these laws and regulations, CONTRACTOR shall
5 assure:
6 A. No facility shall be utilized in the performance of the Agreement that has
7 been listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
8 B. COUNTY shall be notified prior to execution of this Agreement of the
9 receipt of any communication from the Director, Office of Federal Activities, U.S. EPA indicating
10 that a facility to be utilized in the performance of this Agreement is under consideration to be
11 listed on the EPA list of Violating Facilities;
12 C. COUNTY and U.S. EPA shall be notified about any known violation of the
13 above laws and regulations; and
14 D. This assurance shall be included in every nonexempt subgrant, contract, or
15 subcontract.
16 20. DRUG-FREE WORKPLACE REQUIREMENTS
17 For purposes of this paragraph, CONTRACTOR will be referred to as the
18 "grantee". By drawing funds against this grant award, the grantee is providing the certification
19 that is required by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part
20 76, Subpart F. These regulations require certification by grantees that they will maintain a
21 drug-free workplace. False certification or violation of the certification shall be grounds for
22 suspension of payments, suspension or termination of grants, or government wide suspension
23 or debarment. CONTRACTOR shall also comply with the requirements of the Drug-Free
24 Workplace Act of 1990 (California Government Code section 8350 et seq.)
25 21. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
26 AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
27 A. COUNTY and CONTRACTOR recognize that Federal assistance funds will
28 be used under the terms of this Agreement. For purposes of this paragraph, CONTRACTOR
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1 will be referred to as the "prospective recipient".
2 B. This certification is required by the regulation implementing Executive
3 Order 12549, Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant's
4 responsibilities.
5 1) The prospective recipient of Federal assistance funds certified by
6 entering into this Agreement, that neither it nor its principals are presently debarred,
7 suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
8 participation in this transaction by any Federal department or agency.
9 2) The prospective recipient of funds agrees by entering into this
10 Agreement, that it shall not knowingly enter into any lower tier covered transaction with a
11 person who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
12 excluded from participation in this transaction by any Federal department or agency with which
13 this transaction originated.
14 3) Where the prospective recipient of Federal assistance funds is
15 unable to certify to any of the statements in this certification, such prospective participant shall
16 attach an explanation to this Agreement.
17 4) The prospective recipient shall provide immediate written notice to
18 COUNTY if at any time prospective recipient learns that its certification in Paragraph Twenty
19 One (21) of this Agreement was erroneous when submitted or has become erroneous by
20 reason of changed circumstances.
21 5) The prospective recipient further agrees that by entering into this
22 Agreement, it will include a clause identical to Paragraph Twenty One (21) of this Agreement
23 and titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
24 Exclusion-Lower Tier Covered Transactions", in all lower tier covered transactions and in all
25 solicitations for lower tier covered transaction.
26 6) The certification in Paragraph Twenty One (21) of this Agreement is
27 a material representation of fact upon which COUNTY relied in entering into this Agreement.
28
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1 22. STATE ENERGY CONSERVATION
2 CONTRACTOR must comply with the mandatory standard and policies relating to
3 energy efficiency which are contained in the State Energy Conservation Plan issued in
4 compliance with 42 United States (US) Code sections 6321 , et. seq.
5 23. FRATERNIZATION
6 CONTRACTOR shall establish procedures addressing fraternization between
7 CONTRACTOR's staff and clients. Such procedures will include provisions for informing
8 CONTRACTOR's staff and clients regarding fraternization guidelines.
9 24. INTERPRETATION OF LAWS AND REGULATIONS
10 COUNTY reserves the right to make final interpretations or clarifications on issues
11 relating to Federal and State laws and regulations, to ensure compliance.
12 25. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
13 CONTRACTOR, its officers, consultants, subcontractors, agents and employees
14 shall comply with all applicable State, Federal and local laws and regulations governing
15 projects that utilize Federal Funds.
16 26. RECORDS
17 A. Record Establishment and Maintenance
18 CONTRACTOR shall establish and maintain records in accordance with
19 those requirements prescribed by COUNTY, with respect to all matters covered by this
20 Agreement. CONTRACTOR shall retain all fiscal books, account records and client files for
21 services performed under this Agreement for at least three (3) years from date of final payment
22 under this Agreement or until all State and Federal audits are completed for that fiscal year,
23 whichever is later.
24 B. Cost Documentation
25 1) CONTRACTOR shall submit to COUNTY within fifteen (15) calendar
26 days following the end of each month, all fiscal and program reports for that month.
27 CONTRACTOR shall also furnish to COUNTY such statements, records, data and information
28 as COUNTY may request pertaining to matters covered by this Agreement. In the event that
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1 CONTRACTOR fails to provide reports as provided herein, it shall be deemed sufficient cause
2 for COUNTY to withhold payments until compliance is established.
3 2) All costs shall be supported by properly executed payrolls, time
4 records, invoices, vouchers, orders, or any other accounting documents pertaining in whole or
5 in part to this Agreement and they shall be clearly identified and readily accessible. The
6 support documentation must indicate the line budget account number to which the cost is
7 charged.
8 3) COUNTY shall notify CONTRACTOR in writing within thirty (30)
9 days of any potential State or Federal audit exception discovered during an examination.
10 Where findings indicate that program requirements are not being met and State or Federal
11 participation in this program may be imperiled in the event that corrections are not
12 accomplished by CONTRACTOR within thirty (30) days of receipt of such notice from
13 COUNTY, written notification thereof shall constitute COUNTY'S intent to terminate this
14 Agreement.
15 C. Service Documentation
16 CONTRACTOR agrees to maintain records to verify services under this
17 Agreement including names and addresses of clients served, the dates of service and a
18 description of services provided on each occasion. These records and any other documents
19 pertaining in whole or in part to this Agreement, shall be clearly identified and readily
20 accessible.
21 D. Use of Data
22 CONTRACTOR shall grant to COUNTY and the United States Department
23 Health and Human Services the royalty-free, nonexclusive and irrevocable license throughout
24 the world to publish, translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose
25 in any manner and for any purpose whatsoever and to authorize others to do so, all subject
26 data now or hereafter covered by copyright. However, with respect to subject data not
27 originated in the performance of this Agreement, such license shall be only to the extent that
28 CONTRACTOR has the right to grant such licenses without becoming liable to pay any
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1 compensation to others because of such grants. CONTRACTOR shall exert all reasonable
2 effort to advise COUNTY at time of delivery of subject data furnished under this Agreement, of
3 all possible invasions of the right of privacy therein contained, and of all portions of such
4 subject data copied from work not composed or produced in the performance of this Agreement
5 and not licensed under this provision.
6 As used in this clause, the term "Subject Data" means writing, sound
7 recordings, pictorial reproductions, drawings, designs or graphic representations, procedural
8 manuals, forms, diagrams, work flow charts, equipment descriptions, data files and data
9 processing of computer programs, and works of any similar nature (whether or not copyrighted
10 or copyrightable) which are first produced or developed under this Agreement. The term does
11 not include financial reports, cost analyses and similar information incidental to contract
12 administration.
13 CONTRACTOR shall report to COUNTY promptly and in written detail,
14 each notice of claim of copyright infringement received by CONTRACTOR with respect to all
15 subject data delivered under this Agreement. CONTRACTOR shall not affix any restrictive
16 markings upon any data. If markings are affixed, COUNTY shall have the right at anytime to
17 modify, remove, obliterate or ignore such markings.
18 COUNTY shall have access to any report, preliminary findings or data
19 assembled by CONTRACTOR under this Agreement. In addition, CONTRACTOR must
20 receive written permission from COUNTY prior to publication of any materials developed under
21 this Agreement and file with COUNTY a copy of all educational and training materials, curricula,
22 audio/visual aids, printed material and periodicals, assembled pursuant to this Agreement prior
23 to publication.
24 27. SINGLE AUDIT CLAUSE
25 . As a sub recipient of Federal financial assistance, CONTRACTOR agrees to
26 provide copies of their audit reports, performed in accordance with the requirements of the
27 Single Audit Act of 1984 (31 USC section 7502) and subject to the terms of Office of
28 Management and Budget (OMB) Circulars (A-110, A-122 and A-133), to COUNTY. Such
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1 audits shall be delivered to COUNTY's DSS, for review not later than nine (9) months after the
2 close of CONTRACTOR's fiscal year in which the funds supplied through this Agreement are
3 expended and/or received for this program. The audits must include a statement of findings or
4 a statement that there were no findings. If there were negative findings, CONTRACTOR must
5 include a corrective action plan signed by an authorized individual. Failure to comply with this
6 Act may result in COUNTY performing the necessary audit tasks, or, at COUNTY's option,
7 contracting with a qualified accountant to perform this audit. All audit costs related to this
8 Agreement are the sole responsibility of CONTRACTOR who agrees to take corrective actions
9 to eliminate any material noncompliance or weakness found as a result of such audits. Audit
10 work performed by COUNTY under this paragraph shall be billed at COUNTY cost as
11 determined by COUNTY's Auditor-Controller/Treasurer-Tax Collector.
12 28. TAX EQUITY AND FISCAL RESPONSIBILITY ACT
13 To the extent necessary to prevent disallowance of reimbursement under section
14 1861 (v) (1) (1) (I) of the Social Security Act, (42 U.S.0 § 1395x, subd. (v)(1)[I]), until the
15 expiration of four (4) years after the furnishing of services under this Agreement,
16 CONTRACTOR shall make available, upon written request to the Secretary of the United
17 States Department of Health and Human Services, or upon request to the Comptroller General
18 of the United States General Accounting Office, or any of their duly authorized representatives,
19 a copy of this Agreement and such books, documents, and records as are necessary to certify
20 the nature and extent of the costs of these services provided by CONTRACTOR under this
21 Agreement. CONTRACTOR further agrees that in the event CONTRACTOR carries out any of
22 its duties under this Agreement through a subcontract, with a value or cost of Ten Thousand
23 and No/100 Dollars ($10,000) or more over a twelve (12) month period, with a related
24 organization, such Agreement shall contain a clause to the effect that until the expiration of four
25 (4) years after the furnishing of such services pursuant to such subcontract, the related
26 organizations shall make available, upon written request to the Secretary of the United Sates
27 General Accounting Office, or any of their duly authorized representatives, a copy of such
28 subcontract and such books, documents, and records of such organization as are necessary to
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1 verify the nature and extent of such costs.
2 29. CHILD ABUSE REPORTING
3 CONTRACTOR shall utilize a procedure acceptable to COUNTY to ensure that all
4 of CONTRACTOR's employees, volunteers, consultants, subcontractor or agents performing
5 services under this Agreement shall report all known or suspected child abuse or neglect to one
6 or more of the agencies set forth in Penal Code Section 11165.9. This procedure shall include
7 having all of CONTRACTOR's employees, volunteers, consultants, subcontractor or agents
8 performing services under this Agreement sign a statement that he or she knows of and will
9 comply with the reporting requirements set forth in Penal Code Section 11166. The statement
10 to be utilized by CONTRACTOR is set forth in Exhibit D, attached hereto and by this reference
11 incorporated herein.
12 30. CHARITABLE CHOICE
13 CONTRACTOR may not discriminate in its program delivery against a client or
14 potential client on the basis of religion or religious belief, a refusal to hold a religious belief, or a
15 refusal to actively participate in a religious practice. Any specifically religious activity or service
16 made available to individuals by the CONTRACTOR must be voluntary as well as separate in
17 time and location from County funded activities and services. CONTRACTOR shall inform
18 County as to whether it is faith-based. If CONTRACTOR identifies as faith-based, they must
19 submit to DSS a copy of its policy on referring individuals to alternate treatment
20 CONTRACTOR, and include a copy of this policy in their client admission forms. The policy
21 must inform individuals that they may be referred to an alternative provider if they object to the
22 religious nature of the program, and include a notice to DSS. Adherence to this policy will be
23 monitored during annual site reviews, and a review of client files. If CONTRACTOR identifies
24 as faith-based, by July 1 of each year CONTRACTOR will be required to report to DSS the
25 number of individuals who requested referrals to alternate providers based on religious
26 objection.
27 31. PERSONNEL DISCLOSURE
28 CONTRACTOR shall make available to COUNTY a current list of all personnel
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1 providing services hereunder. Changes to this list will be immediately provided to COUNTY in
2 writing. The list shall provide the following information:
3 A. All full or part-time staff positions by title whose direct services are required
4 to provide the programs described herein;
5 B. A brief description of the functions of each such position and hours each
6 person in such position works each week or, for part-time positions, each day or month, as
7 appropriate;
8 C. The education and experience levels required for each position; and
9 D. The names of persons filling the identified positions.
10 32. PROHIBITION ON PUBLICITY
11 None of the funds, materials, property or services provided directly or indirectly
12 under this Agreement shall be used for CONTRACTOR's advertising, fundraising, or publicity
13 (i.e., purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-
14 promotion. Notwithstanding the above, publicity of the services described in Paragraph One (1)
15 of this Agreement shall be allowed as necessary to raise public awareness about the
16 availability of such specific services when approved in advance by the Director or designee and
17 at a cost as provided in Exhibit B for such items as written/printed materials, the use of media
18 (i.e., radio, television, newspapers) and any other related expense(s).
19 33. PROPERTY OF COUNTY
20 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit
21 B, for the purchase of computer hardware, software and printer must be approved by COUNTY
22 prior to purchase and must meet COUNTY specifications. Any hardware and software so
23 provided shall remain the property of COUNTY and shall revert to COUNTY's physical
24 possession upon termination or expiration of this Agreement. CONTRACTOR agrees to take
25 reasonable and prudent steps to ensure the security of any and all said hardware and software
26 provided to it by COUNTY under this Agreement, to maintain replacement-value insurance
27 coverage on said hardware and software of like kind and quality approved by COUNTY.
28 All purchases over Five Thousand Dollars ($5,000), and certain purchases under
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1 Five Thousand Dollars ($5,000) such as cameras, televisions, DVD players and other sensitive
2 items, made during the life of this Agreement that will outlive the life of this Agreement, shall be
3 identified as fixed assets with an assigned Fresno County DSS Accounting Inventory Number.
4 These fixed assets shall be retained by COUNTY, as COUNTY property, in the event this
5 Agreement is terminated or upon expiration of this Agreement. CONTRACTOR agrees to
6 participate in an annual inventory of all COUNTY fixed assets and shall be physically present
7 when fixed assets are returned to COUNTY possession at the termination or expiration of this
8 Agreement. CONTRACTOR is responsible for returning to COUNTY all COUNTY owned fixed
9 assets upon the expiration or termination of this Agreement.
10 34. AUDITS AND INSPECTIONS
11 CONTRACTOR shall at any time during business hours, and as often as
12 COUNTY may deem necessary, make available to COUNTY for examination all of its records
13 and data with respect to the matters covered by this Agreement. CONTRACTOR shall, upon
14 request by COUNTY, permit COUNTY to audit and inspect all such records and data necessary
15 to ensure CONTRACTOR's compliance with the terms of this Agreement.
16 If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00),
17 CONTRACTOR shall be subject to the examination and audit of the State of California Auditor
18 General for a period of three (3) years after final payment under contract (California
19 Government Code section 8546.7).
20 In addition, CONTRACTOR shall cooperate and participate with COUNTY's fiscal
21 review process and comply with all final determinations rendered by the COUNTY's fiscal
22 review process. If COUNTY reaches an adverse decision regarding CONTRACTOR's services
23 to consumers, it may result in the disallowance of payment for services rendered; or in
24 additional controls to the delivery of services, or in the termination of this Agreement, at the
25 discretion of COUNTY's DSS Director or designee. If as a result of COUNTY's fiscal review
26 process a disallowance is discovered due to CONTRACTOR's deficiency, CONTRACTOR shall
27 be financially liable for the amount previously paid by COUNTY to CONTRACTOR and this
28 disallowance will be adjusted from CONTRACTOR's future payments, at the discretion of
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1 COUNTY's DSS Director or designee. In addition, COUNTY shall have the sole discretion in
2 the determination of fiscal review outcomes, decisions and actions.
3 35. NOTICES
4 The persons and their addresses having authority to give and receive notices
5 under this Agreement include the following:
6
COUNTY CONTRACTOR
7 Director, Department of Social Executive Director, Exceptional Parents
8 Services Unlimited, Inc.
PO BOX 1912 4440 N. First Street
9 Fresno, CA 93718-1912 Fresno, CA 93726
10 Any and all notices between the COUNTY and the CONTRACTOR provided for or
11 permitted under this Agreement or by law shall be in writing and shall be deemed duly served
12 when personally delivered to one of the parties, or in lieu of such personal services, when
13 deposited in the United States Mail, postage prepaid, addressed to such party.
14 36. CHANGE OF LEADERSHIP/MANAGEMENT
15 In the event of any change in the status of CONTRACTOR's leadership or
16 management, CONTRACTOR shall provide written notice to COUNTY within thirty (30) days
17 from the date of change. Such notification shall include any new leader or manager's name,
18 address and qualifications. "Leadership or management" shall include any employee, member,
19 or owner of CONTRACTOR who either a) directs individuals providing services pursuant to this
20 Agreement, b) exercises control over the manner in which services are provided, or c) has
21 authority over CONTRACTOR'S finances.
22 37. GOVERNING LAW
23 The parties agree that, for the purposes of venue, performance under this
24 Agreement shall only be in Fresno County, California.
25 The rights and obligations of the parties and all interpretation and performance of
26 this Agreement shall be governed in all respects by the laws of the State of California.
27 38. ENTIRE AGREEMENT
28 This Agreement, including all Exhibits, constitutes the entire agreement between
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1 the CONTRACTOR and the COUNTY with respect to the subject matter hereof and supersedes
2 all previous agreement negotiations, proposals, commitments, writings, advertisements,
3 publications, and understandings of any nature whatsoever unless expressly included in this
4 Agreement.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
2 day and year first hereinabove written.
3 ATTEST:
4 CONTRACTOR: COUNTY OF FRESNO:
5 EXCEPTIONAL PARENTS UNLIMITED, INC.
g g L
6 y y
Brian Pacheco, Chairman of the Board of
7 /Z Supervisors of the County of Fresno
8 Print Name: r I Co-QpCw
9
Title: �'���� C H
10 Chairman of the Board, or
11 President, or any Vice President ATTEST:
Bernice E. Seidel
12 By Clerk to the Board of Supervisors
County of Fresno, State of California
13 Print Name: �✓c; ��{,S
14
15 By By
AIL OWAA.1-C.-
15-eputy
16 Title:
17 Secretary(of Corporation), or
18 any Assistant Secretary, or
Chief Financial Officer, or
19 any Assistant Treasurer
20 Date: J i 4 9
21
Mailing Address:
22 4440 N. First Street
23 Fresno, CA 93726
Attn: Ellen Knapp, Executive Director
24
25
26
Fund/Subclass: 0001/10000
27 Organization: 56107001
28 Account: 787010
-23-
Exhibit A
Page 1 of 3
SUMMARY OF SERVICE
ORGANIZATION: Exceptional Parents Unlimited, Inc. (EPU)
PROJECT TITLE: Specialized Co-Occurring Disorder Treatment Services
ADDRESS: 4440 N. First Street, Fresno, CA 93726
Contacts: Ellen Knapp, Executive Director
Claudette Plascencia, Program Manager
CONTRACT PERIOD: Upon execution — November 30, 2020
December 1, 2020 — November 30, 2021
December 1, 2021 — November 30, 2022
PROJECT DESCRIPTION
The Specialized Co-Occurring Disorder Treatment Services using the Dialectical Behavioral
Therapy (DBT) treatment model will address substance abuse and mental health treatment
needs of parents reunifying with their child(ren) through the Department of Social Services'
(DSS). The EPU DBT program will serve a minimum of 30 parents in the first year based on
DSS referrals and up to 50 in the following years thereafter. The goal of the program is to
improve family reunification by providing individual therapy and group skills training sessions to
parents with co-occurring disorders.
The program will consist of an initial assessment to determine if the client is appropriate for the
DBT program, if appropriate EPU will then enroll the client into a program orientation. At the
completion of the orientation class, the parent will receive a contract for commitment to a six or
twelve month treatment cycle, based upon the clinical assessment and statutory timelines. (A
separate case-by-case program for those with only 90 days available will be developed in
consultation with the DSS social worker.)
Treatment will teach clients four sets of behavioral skills:
Mindfulness—consciously focusing the mind in the present moment and without attachment or
judgement
Distress Tolerance— how to tolerate and survive crises without making things worse, learning to
accept distress as a part of life and not change it
Interpersonal Effectiveness— helps build new relationships, strengthen current ones and deal
with conflict. It also addresses how to ask for what you want and how to say no while
maintaining self-respect and relationships with others
Emotional Regulation — how to change emotions you want to change and reduce the intensity of
emotions
Exhibit A
Page 2 of 3
DBT treatment components will include:
• Skills training group;
• Individual therapy;
• Phone coaching outside of office visits;
• Therapist and/or provider consultation.
TARGET POPULATION
All referrals to the DBT program will come from the Department's Child Welfare Services
(CWS), and will primarily include families involved in Family Reunification services.
PERFORMANCE OUTCOMES
For clients committing to DBT for a six-month cycle, EPU anticipates that 70% will demonstrate
improvement. For those committing to the optimal twelve month cycle (repeating the full 6
month cycle as recommended for optimal improvement), EPU anticipates that 80% will
demonstrate improvement. The depth and degree of improvement will be greater in those
participating for 12 months. This will be measured through two primary instruments: the DBT
tool Difficulties in Emotional Regulation Scale (DERS) and the non-DBT Parenting Stress Index
(PSI- 4).
CONTRACTOR RESPONSIBILITIES
1. Initial screening and clinical assessment to guide the development of participant's treatment
plan to address addiction, co-occurring symptoms/disorders, and other areas of functioning
and treatment needs.
2. Service plan — completion of a written plan detailing the services to be provided to the
participant that reflects the assessment and intended outcomes, to be completed within 30
days of referral and updated at minimum every 90 days, or as appropriate.
3. Minimum retention in treatment is 90 days.
4. Treatment is trauma-informed, gender-specific and family-focused.
5. Participants receive individualized treatment that is sufficient in duration and responsive to
the participant's needs. Participants engage in no less than weekly individual counseling
during the initial phase and are included in-group interventions based upon DBT approach.
6. Incorporate random drug testing results (provided by DSS) into treatment services.
7. Monthly progress reports.
Additional indirect services:
1. Participation in multi-disciplinary team meetings;
2. Communication with DSS staff, as appropriate, regarding participant's engagement,
prognosis and compliance with service expectation;
3. Interface with other alcohol and drug rehabilitation agencies (as appropriate);
4. Provision of monthly outcome data to demonstrate effectiveness of services.
5. Provision of in-service to DSS social workers and staff to understand who will benefit from
DBT, basic concepts, and the general outline of the treatment modules.
Exhibit A
Page 3 of 3
6. Bill Medi-Cal for appropriate services, in accordance with projected revenues as indicated in
Exhibit B of this Agreement.
COUNTY RESPONSIBILITIES
1. DSS shall maintain a primary program liaison to communicate and work with
CONTRACTOR.
2. DSS staff will schedule monthly or quarterly meetings with CONTRACTOR to discuss
program and/or contractual issues.
3. DSS assigned Social Worker's shall maintain regular, on-going contact to discuss family
progress, case/service plan coordination and problem solving with CONTRACTOR, as
mutually deemed appropriate.
4. DSS shall include CONTRACTOR's staff in DSS trainings that are relevant to the services
as described in the term and conditions of this Agreement, as appropriate and at no cost.
Exhibit B
Page 1 of 25
BUDGET SUMMARY
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) - 0 -
Total Revenue $225,000
Expenditures
CATEGORY BUDGET ITEM # TOTAL Other Revenue
BUDGET (Medi-Cal)
Salaries 0100 $146,710 -
Payroll Taxes 0150 $ 11,678 -
Benefits 0200 $ 15,272 -
SUBTOTAL: $173,660
SERVICES & SUPPLIES -
Insurance 0250 $ 2,955 -
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 -
Indirect Costs 0700 $ 25,885 -
SUBTOTAL: $ 51,340 -
TOTAL EXPENSES: $225,000 -
Exhibit B
Page 2 of 25
BUDGET DETAIL (Personnel)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
DBT Clinical Supervisor 100% 12 $5,546.67 $66,560
Behavioral Health Clinician 100% 12 $4,552.50 $54,630
Behavioral Health Clinician 45% 12 $3,928 $21,211
Data Management 10% 12 $3,591 $4,309
Coordinator
Total Salaries/Wages
$146,710
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($146,710 x 7.65%) $ 11,223
Payroll Taxes — SUI ($7,000 x 2.55% x 2.55 FTE's) $ 455
Health, Dental, Vision ($355.25 x 2.55 FTE's x 12 months) $ 10,871
Pension Expense ($146,710 x 3%) $ 4,401
TOTAL SALARIES AND BENEFITS: $173,660
Exhibit B
Page 3 of 25
BUDGET DETAIL (Services and Supplies)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET CATEGORY &
LINE ITEM DESCRIPTION/ SUBTOTAL TOTAL
CALCULATION
Insurance:
Worker's Comp 1.4% x total
0250 salaries ($146,710 x 1.4%) $2,055
Liability & Property Insurance
@ $75/mo. x 12 months $ 900 $2,955
Communications—Agency
0300 phone & internet $85/mo. x 12 $1,020 $1,020
Office Expense — supplies,
0350 printing, postage $150/mo x12 $1,800 $1,800
Equipment— Copier & Network
0400 Server lease $50/mo x 12 mos $ 600 $ 600
Facilities:
0450 Office Space $850 mon. x 12 $10,200
Utilities $200 mon. x 12 mos. $ 2,400 $12,600
Travel — Mileage at .54 per
0500 mile x 92.5 miles x 12 mos. $ 600 $600
Program Supplies— binders,
0550 manuals, assessment tools, $3,000 $3,000
snacks $250/mo. x 12 mos.
Consultancy/Subcontracts
0600 Network Mgmt. $100/mo. x 12 $1,200 $1,200
Fiscal &Audits—Annual
0650 Agency audit $600 $ 600 $600
Training- staff training $424
0660 per FTE x 2.55 FTE's $1,080 $1,080
Indirect Costs at 13% x total
0700 expenses before indirect
($199,115 x 13%) $25,885 $25,885
TOTAL
EXPENSES $51,340 $51,340
Exhibit B
Page 4 of 25
BUDGET DETAIL (Narrative)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance.- Budget includes worker's compensation insurance at the current rate of.014 x
salaries of$146,710 for a total of$2,055. Budget also includes general liability and property
insurance at$75 per month for a total of$900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications—Cost of agency telephone and internet budgeted at $35 per month for a total
of$420. Cost of one cell phone budgeted at $50/mo., for a total of$600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client's to reach the Behavioral Health Clinician.
• Office Expense—Office expense budget includes paper,printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE's that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• EEguipment—Includes copier lease at$35/mo. and network server lease at $15/mo. for a total
cost of$50/mo. x 12 months= $600. Lease costs are allocated based upon FTE's per program.
• Facilities—Office space cost for staff located a EPU Children's Center budgeted at 2.55 FTE's
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months= $10,200. Cost includes office space, shared
classrooms, repairs &maintenance,janitorial services and supplies. Utilities at EPU Children's
Center budgeted at $200 per month x 12 months =$2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel—Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families' homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months =$600. Mileage is paid at the IRS approved rate.
• Program Suunlies—Budget includes materials for parents attending classes including 3 DPT
manuals &workbooks ($300); 40 1 inch binders, dividers &dry erase markers ($280); 100
PSI's budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents= $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of$900; Graduation supplies at $75 per
graduation x 4 per year(after each 6 month class) =$300.
• Contracts—EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 5 of 25
BUDGET DETAIL (Narrative)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal& Audits—The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training—Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA& other job related local training budgeted at $424 per FTE x 2.55 FTE's=
$1,080.
• Indirect Costs—Agency administrative overhead rate is 13%which includes accounting,
payroll, accounts payable, human resources, data system management,purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost($225,000/1.13 =199,115)x 13%.
Exhibit B
Page 6 of 25
BUDGET SUMMARY
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $5,700
Total Revenue $230,700
Expenditures
CATEGORY BUDGET ITEM # TOTAL Other Revenue
BUDGET (Medi-Cal)
Salaries 0100 $146,710 $4,401
Payroll Taxes 0150 $ 11,678 $337
Benefits 0200 $ 15,272 $126
SUBTOTAL: $173,660 $4,864
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $61
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal &Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $655
SUBTOTAL: $ 51,340 $836
TOTAL EXPENSES: $225,000 $5,700
Exhibit B
Page 7 of 25
BUDGET DETAIL (Personnel)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
a Monthly
/o of Time on Number of Salary/Wages
Position Project Months Salary/Hourly Funds Requested
Wages
DBT Clinical Supervisor 100% 12 $5,713 $68,556
Behavioral Health Clinician 100% 12 $4,689.17 $56,270
Behavioral Health Clinician 45% 12 $4,045.67 $21,847
Data Management 10% 12 $3,698 $4,438
Coordinator
Total Salaries/Wages
$151,111
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($151,111 x 7.65%) $ 11,560
Payroll Taxes— SUI ($7,000 x 2.55% x 2.55 FTE's) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE's x 12 months) $ 10,865
Pension Expense ($151,111 x 3%) $ 4,533
TOTAL SALARIES AND BENEFITS: $178,524
Exhibit B
Page 8 of 25
BUDGET DETAIL (Services and Supplies)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET CATEGORY &
LINE ITEM DESCRIPTION/ SUBTOTAL TOTAL
CALCULATION
Insurance:
Worker's Comp 1.4% x total
0250 salaries ($146,710 x 1.4%) $2,116
Liability & Property Insurance
@ $75/mo. x 12 months $ 900 $3,016
Communications—Agency
0300 phone & internet $85/mo. x 12 $1,020 $1,020
Office Expense — supplies,
0350 printing, postage $150/mo x12 $1,800 $1,800
Equipment— Copier & Network
0400 Server lease $50/mo x 12 mos $ 600 $ 600
Facilities:
0450 Office Space $850 mon. x 12 $10,200
Utilities $200 mon. x 12 mos. $ 2,400 $12,600
Travel — Mileage at .54 per
0500 mile x 92.5 miles x 12 mos. $ 600 $600
Program Supplies— binders,
0550 manuals, assessment tools,
snacks $250/mo. x 12 mos. $3,000 $3,000
Consultancy/Subcontracts
0600 Network Mgmt. $100/mo. x 12 $1,200 $1,200
Fiscal &Audits—Annual
0650 Agency audit $600 $ 600 $600
Training- staff training $424
0660 per FTE x 2.55 FTE's $1,200 $1,200
Indirect Costs at 13% x total
0700 expenses before indirect
($199,115 x 13%) $26,540 $26,540
TOTAL
EXPENSES $52,176 $52,176
Exhibit B
Page 9 of 25
BUDGET DETAIL (Narrative)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance.- Budget includes worker's compensation insurance at the current rate of.014 x
salaries of$151,111 for a total of$2,116. Budget also includes general liability and property
insurance at$75 per month for a total of$900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications—Cost of agency telephone and internet budgeted at $35 per month for a total
of$420. Cost of one cell phone budgeted at $50/mo., for a total of$600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client's to reach the Behavioral Health Clinician.
• Office Expense—Office expense budget includes paper,printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE's that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• EEguipment—Includes copier lease at$35/mo. and network server lease at $15/mo. for a total
cost of$50/mo. x 12 months= $600. Lease costs are allocated based upon FTE's per program.
• Facilities—Office space cost for staff located a EPU Children's Center budgeted at 2.55 FTE's
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months= $10,200. Cost includes office space, shared
classrooms, repairs &maintenance,janitorial services and supplies. Utilities at EPU Children's
Center budgeted at $200 per month x 12 months =$2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel—Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families' homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months =$600. Mileage is paid at the IRS approved rate.
• Program Suunlies—Budget includes materials for parents attending classes including 3 DPT
manuals &workbooks ($300); 40 1 inch binders, dividers &dry erase markers ($280); 100
PSI's budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents= $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of$900; Graduation supplies at $75 per
graduation x 4 per year(after each 6 month class) =$300.
• Contracts—EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 10 of 25
BUDGET DETAIL (Narrative)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal& Audits—The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training—Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA& other job related local training budgeted at $470.60 per FTE x 2.55 FTE's=$1,200.
• Indirect Costs—Agency administrative overhead rate is 13%which includes accounting,
payroll, accounts payable, human resources, data system management,purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost ($230,700/1.13 =204,159) x 13%.
Exhibit B
Page 11 of 25
BUDGET SUMMARY
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $11,440
Total Revenue $236,440
Expenditures
CATEGORY BUDGET ITEM # TOTAL Other Revenue
BUDGET (Medi-Cal)
Salaries 0100 $146,710 $8,934
Payroll Taxes 0150 $ 11,678 $684
Benefits 0200 $ 15,272 $262
SUBTOTAL: $173,660 $9,880
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $125
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $1,315
SUBTOTAL: $ 51,340 $1,560
TOTAL EXPENSES: $225,000 $11,440
Exhibit B
Page 12 of 25
BUDGET DETAIL (Personnel)
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
DBT Clinical Supervisor 100% 12 $5,884.50 $70,614
havioral Health Clinician 100% 12 $4,829.75 $57,957
havioral Health Clinician 45% 12 $4,167 $22,502
ata Management 10% 12 $3,809 $4,571
Coordinator
Total Salaries/Wages
$155,644
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($155,644 x 7.65%) $ 11,907
Payroll Taxes — SUI ($7,000 x 2.55% x 2.55 FTE's) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE's x 12 months) $ 10,865
Pension Expense ($155,644 x 3%) $ 4,669
TOTAL SALARIES AND BENEFITS: $183,540
Exhibit B
Page 13 of 25
BUDGET DETAIL (Services and Supplies)
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET CATEGORY &
LINE ITEM DESCRIPTION/ SUBTOTAL TOTAL
CALCULATION
Insurance:
Worker's Comp 1.4% x total
0250 salaries ($146,710 x 1.4%) $2,180
Liability & Property Insurance
@ $75/mo. x 12 months $ 900 $3,080
Communications—Agency
0300 phone & internet $85/mo. x 12 $1,020 $1,020
Office Expense — supplies,
0350 printing, postage $150/mo x12 $1,800 $1,800
Equipment—Copier & Network
0400 Server lease $50/mo x 12 mos $ 600 $ 600
Facilities:
0450 Office Space $850 mon. x 12 $10,200
Utilities $200 mon. x 12 mos. $ 2,400 $12,600
Travel — Mileage at .54 per
0500 mile x 92.5 miles x 12 mos. $ 600 $600
Program Supplies — binders,
0550 manuals, assessment tools,
snacks $250/mo. x 12 mos. $3,000 $3,000
Consultancy/Subcontracts
0600 Network Mgmt. $100/mo. x 12 $1,200 $1,200
Fiscal & Audits —Annual
0650 Agency audit $600 $ 600 $600
Training- staff training $424
0660 per FTE x 2.55 FTE's $1,200 $1,200
Indirect Costs at 13% x total
0700 expenses before indirect
($199,115 x 13%) $27,200 $27,200
TOTAL
EXPENSES $52,900 $52,900
Exhibit B
Page 14 of 25
BUDGET DETAIL Narrative
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance -Budget includes worker's compensation insurance at the current rate of.014 x
salaries of$155,644 for a total of$2,180. Budget also includes general liability and property
insurance at $75 per month for a total of$900. Insurance costs are allocated to all of the
agency programs based upon number of staff per program. Amount allocated to this grant
represents approximately 2% of total agency premium.
• Communications—Cost of agency telephone and internet budgeted at $35 per month for a
total of$420. Cost of one cell phone budgeted at$50/mo., for a total of$600. Agency issued
cell phones are for business use only and are necessary for the safety of the staff and as a way
for client's to reach the Behavioral Health Clinician.
• Office Ex en nse—Office expense budget includes paper, printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE's that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months=$1,800.
• Equipment—Includes copier lease at $35/mo. and network server lease at $15/mo. for a total
cost of$50/mo. x 12 months = $600. Lease costs are allocated based upon FTE's per
program.
• Facilities—Office space cost for staff located a EPU Children's Center budgeted at 2.55
FTE's x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months = $10,200. Cost includes office space,
shared classrooms, repairs &maintenance,janitorial services and supplies. Utilities at EPU
Children's Center budgeted at $200 per month x 12 months = $2,400. This includes PG&E,
water, sewer, and garbage service.
• Travel—Mileage reimbursement for Agency personnel using their personal vehicle to
travel to families' homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months = $600. Mileage is paid at the IRS approved rate.
• Program Sunnlies—Budget includes materials for parents attending classes including 3 DPT
manuals &workbooks ($300); 40 1 inch binders, dividers & dry erase markers ($280); 100
PSI's budgeted at$180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes=$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents = $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes= $120 for total of$900; Graduation supplies at $75 per
graduation x 4 per year(after each 6 month class) =$300.
• Contracts—EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to
various agency grants/programs based upon number of users per grant/program. Cost of
$100 per month ($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 15 of 25
BUDGET DETAIL (Narrative)
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal & Audits—The agency has a Single Audit conducted by an independent accounting
firm every year. Cost of the audit is allocated to all agency programs based upon budgeted
expenses. Amount budgeted for this contract($600) is approximately 4% of total cost of
audit. The County will receive a copy of the audit report.
• Training—Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA & other job related local training budgeted at$470.60 per FTE x 2.55 FTE's =
$1,200.
• Indirect Costs—Agency administrative overhead rate is 13%which includes accounting,
payroll, accounts payable, human resources, data system management, purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services
and is allocated to all grants and programs based upon program expenses. The calculation of
this rate is reviewed during the annual agency audit. Amount is calculated on total expenses
before administrative cost($236,440/1.13 =209,239) x 13%.
Exhibit B
Page 16 of 25
BUDGET SUMMARY
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $17,265
Total Revenue $242,265
Expenditures
CATEGORY BUDGET ITEM # TOTAL Other Revenue
BUDGET (Medi-Cal)
Salaries 0100 $146,710 $13,535
Payroll Taxes 0150 $ 11,678 $1,037
Benefits 0200 $ 15,272 $400
SUBTOTAL: $173,660 $14,972
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $188
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $1,985
SUBTOTAL: $ 51,340 $2,293
TOTAL EXPENSES: $225,000 $17,265
Exhibit B
Page 17 of 25
BUDGET DETAIL (Personnel)
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
DBT Clinical Supervisor 100% 12 $6,061 $72,732
havioral Health Clinician 100% 12 $4,974.75 $59,697
havioral Health Clinician 45% 12 $4,292.09 $23,177
ata Management 10% 12 $3,866 $4,639
Coordinator
Total Salaries/Wages
$160,245
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($160,245 x 7.65%) $ 12,260
Payroll Taxes — SUI ($7,000 x 2.55% x 2.55 FTE's) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE's x 12 months) $ 10,865
Pension Expense ($160,245 x 3%) $ 4,807
TOTAL SALARIES AND BENEFITS: $188,632
Exhibit B
Page 18 of 25
BUDGET DETAIL (Services and Supplies) December 1, 2020 to
November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc
BUDGET CATEGORY &
LINE ITEM DESCRIPTION/ SUBTOTAL TOTAL
CALCULATION
Insurance:
Worker's Comp 1.4% x total
0250 salaries ($146,710 x 1.4%) $2,243
Liability & Property Insurance
@ $75/mo. x 12 months $ 900 $3,143
Communications—Agency
0300 phone & internet $85/mo. x 12 $1,020 $1,020
Office Expense — supplies,
0350 printing, postage $150/mo x12 $1,800 $1,800
Equipment—Copier & Network
0400 Server lease $50/mo x 12 mos $ 600 $ 600
Facilities:
0450 Office Space $850 mon. x 12 $10,200
Utilities $200 mon. x 12 mos. $ 2,400 $12,600
Travel — Mileage at .54 per
0500 mile x 92.5 miles x 12 mos. $ 600 $600
Program Supplies — binders,
0550 manuals, assessment tools,
snacks $250/mo. x 12 mos. $3,000 $3,000
Consultancy/Subcontracts
0600 Network Mgmt. $100/mo. x 12 $1,200 $1,200
Fiscal & Audits —Annual
0650 Agency audit $600 $ 600 $600
Training- staff training $424
0660 per FTE x 2.55 FTE's $1,200 $1,200
Indirect Costs at 13% x total
0700 expenses before indirect
($199,115 x 13%) $27,870 $27,870
TOTAL
EXPENSES $53,633 $53,633
50
Exhibit B
Page 19 of 25
BUDGET DETAIL Narrative
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance.- Budget includes worker's compensation insurance at the current rate of.014 x
salaries of$160,245 for a total of$2,243. Budget also includes general liability and property
insurance at$75 per month for a total of$900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications—Cost of agency telephone and internet budgeted at $35 per month for a total
of$420. Cost of one cell phone budgeted at $50/mo., for a total of$600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client's to reach the Behavioral Health Clinician.
• Office Expense—Office expense budget includes paper,printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE's that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• EEguipment—Includes copier lease at$35/mo. and network server lease at $15/mo. for a total
cost of$50/mo. x 12 months= $600. Lease costs are allocated based upon FTE's per program.
• Facilities—Office space cost for staff located a EPU Children's Center budgeted at 2.55 FTE's
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months= $10,200. Cost includes office space, shared
classrooms, repairs &maintenance,janitorial services and supplies. Utilities at EPU Children's
Center budgeted at $200 per month x 12 months =$2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel—Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families' homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months =$600. Mileage is paid at the IRS approved rate.
• Program Suunlies—Budget includes materials for parents attending classes including 3 DPT
manuals &workbooks ($300); 40 1 inch binders, dividers &dry erase markers ($280); 100
PSI's budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents= $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of$900; Graduation supplies at $75 per
graduation x 4 per year(after each 6 month class) =$300.
• Contracts—EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 20 of 25
BUDGET DETAIL (Narrative)
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal& Audits—The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training—Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA& other job related local training budgeted at $470.60 per FTE x 2.55 FTE's=$1,200.
• Indirect Costs—Agency administrative overhead rate is 13%which includes accounting,
payroll, accounts payable, human resources, data system management,purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost($242,265/1.13 =214,394) x 13%.
Exhibit B
Page 21 of 25
BUDGET SUMMARY
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $23,265
Total Revenue $248,265
Expenditures
CATEGORY BUDGET ITEM # TOTAL Other Revenue
BUDGET (Medi-Cal)
Salaries 0100 $146,710 $18,273
Payroll Taxes 0150 $ 11,678 $1,398
Benefits 0200 $ 15,272 $543
SUBTOTAL: $173,660 $20,214
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $255
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal &Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $2,676
SUBTOTAL: $ 51,340 $3,051
TOTAL EXPENSES: $225,000 $23,265
Exhibit B
Page 22 of 25
BUDGET DETAIL (Personnel)
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
DBT Clinical Supervisor 100% 12 $6,242.84 $74,914
havioral Health Clinician 100% 12 $5,124 $61,488
havioral Health Clinician 45% 12 $4,420.84 $23,872
ata Management 10% 12 $3,924 $4,709
Coordinator
Total Salaries/Wages
$164,983
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($164,983 x 7.65%) $ 12,621
Payroll Taxes — SUI ($7,000 x 2.55% x 2.55 FTE's) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE's x 12 months) $ 10,866
Pension Expense ($164,983 x 3%) $ 4,949
TOTAL SALARIES AND BENEFITS: $193,874
Exhibit B
Page 23 of 25
BUDGET DETAIL (Services and Supplies) December 1, 2021 to
November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET CATEGORY &
LINE ITEM DESCRIPTION/ SUBTOTAL TOTAL
CALCULATION
Insurance:
Worker's Comp 1.4% x total
0250 salaries ($146,710 x 1.4%) $2,310
Liability & Property Insurance
@ $75/mo. x 12 months $ 900 $3,210
Communications—Agency
0300 phone & internet $85/mo. x 12 $1,020 $1,020
Office Expense — supplies,
0350 printing, postage $150/mo x12 $1,800 $1,800
Equipment—Copier & Network
0400 Server lease $50/mo x 12 mos $ 600 $ 600
Facilities:
0450 Office Space $850 mon. x 12 $10,200
Utilities $200 mon. x 12 mos. $ 2,400 $12,600
Travel — Mileage at .54 per
0500 mile x 92.5 miles x 12 mos. $ 600 $600
Program Supplies — binders,
0550 manuals, assessment tools,
snacks $250/mo. x 12 mos. $3,000 $3,000
Consultancy/Subcontracts
0600 Network Mgmt. $100/mo. x 12 $1,200 $1,200
Fiscal & Audits —Annual
0650 Agency audit $600 $ 600 $600
Training- staff training $424
0660 per FTE x 2.55 FTE's $1,200 $1,200
Indirect Costs at 13% x total
0700 expenses before indirect
($199,115 x 13%) $28,561 $28,561
TOTAL
EXPENSES $54,391 $54,391
Exhibit B
Page 24 of 25
BUDGET DETAIL (Narrative)
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance.- Budget includes worker's compensation insurance at the current rate of.014 x
salaries of$164,983 for a total of$2,310. Budget also includes general liability and property
insurance at$75 per month for a total of$900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications—Cost of agency telephone and internet budgeted at $35 per month for a total
of$420. Cost of one cell phone budgeted at $50/mo., for a total of$600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client's to reach the Behavioral Health Clinician.
• Office Expense—Office expense budget includes paper,printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE's that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• EEguipment—Includes copier lease at$35/mo. and network server lease at $15/mo. for a total
cost of$50/mo. x 12 months= $600. Lease costs are allocated based upon FTE's per program.
• Facilities—Office space cost for staff located a EPU Children's Center budgeted at 2.55 FTE's
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months= $10,200. Cost includes office space, shared
classrooms, repairs &maintenance,janitorial services and supplies. Utilities at EPU Children's
Center budgeted at $200 per month x 12 months =$2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel—Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families' homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months= $600. Mileage is paid at the IRS approved rate.
• Program Suunlies—Budget includes materials for parents attending classes including 3 DPT
manuals &workbooks ($300); 40 1 inch binders, dividers &dry erase markers ($280); 100
PSI's budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents= $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of$900; Graduation supplies at $75 per
graduation x 4 per year(after each 6 month class) =$300.
• Contracts—EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 25 of 25
BUDGET DETAIL (Narrative)
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal& Audits—The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training—Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA& other job related local training budgeted at $470.60 per FTE x 2.55 FTE's=$1,200.
• Indirect Costs—Agency administrative overhead rate is 13%which includes accounting,
payroll, accounts payable, human resources, data system management,purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost($248,265/1.13 =219,704) x 13%.
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County'),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name,job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2of2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3) Disclosure(Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a):
(5)Authorized Signature
Signature: Date: