HomeMy WebLinkAboutAgreement A-17-072 with CYS Sanger.pdf Agreement No. 17-072
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 7thday of March , 2017,by and
3 between the COUNTY OF FRESNO, a Political Subdivision of the State of California,hereinafter referred
4 to as "COUNTY", and COMPREHENSIVE YOUTH SERVICES OF FRESNO,INC., a private non-
5 profit corporation,whose address is 4545 North West Avenue, Fresno, CA 93705,hereinafter referred to as
6 "CONTRACTOR".
7 WITNESSETH:
8 WHEREAS,pursuant to the provisions of 42 United States Code sections 629, et seq. ("Promoting
9 Safe and Stable Families"), COUNTY, on behalf of its' Department of Social Services (DSS), desires to
10 participate in and fund Family Preservation and Family Support services to strengthen families through the
11 provision of activities that improve physical and mental health,keep homes and neighborhoods safe, support
12 children's academic performance and help families become economically self-sufficient; and
13 WHEREAS, COUNTY,pursuant to Division 9,Part 6, Chapter 11, of the California Welfare and
14 Institutions Code [WIC] (hereafter"CAPIT Legislation") and the rules and regulations of the California
15 Department of Social Services,desires to participate in and fund Child Abuse Prevention,Intervention and
16 Treatment(CAPIT) services for children who are at high risk of abuse or neglect and their families; and
17 WHEREAS, COUNTY,pursuant to Title II of the federal Child Abuse Prevention and Treatment
18 Act(CAPTA)Amendments of 1996 and reauthorized in June 2003, desires to participate and fund
19 Community Based Child Prevention Programs (CBCAP) aimed at the prevention of child abuse and neglect;
20 and
21 WHEREAS, COUNTY,desires further to enhance Child Abuse Prevention services through the use
22 of Child Welfare trust fund monies; and
23 WHEREAS, CONTRACTOR is willing and able to provide Child Abuse Prevention services
24 needed by COUNTY,pursuant to the terms of this Agreement;
25 NOW,THEREFORE, in consideration of the terms, covenants and conditions to be kept and
26 performed by each party, it is agreed as follows:
27 1. SERVICES
28 A. CONTRACTOR shall perform all services and fulfill all responsibilities as identified in
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1 COUNTY's Request for Proposal (RFP)No. 17-027, dated October 27, 2016, and Addendum No. One
2 (1)to COUNTY's RFP No. 17-027 dated November 9, 2016, collectively hereinafter referred to as
3 COUNTY's Revised RFP No. 17-027 and CONTRACTOR's response to said Revised RFP, all
4 incorporated herein by reference and made part of this Agreement.
5 B. CONTRACTOR shall be held responsible for all services as set forth in Exhibit A,
6 Summary of Services, attached hereto and by this reference incorporated herein.
7 C. In the event of any inconsistency among the documents described in Paragraphs LA and
8 LB hereinabove, the inconsistency shall be resolved by giving precedence in the following order of
9 priority: 1) to this Agreement, including all Exhibits attached hereto, 2) to COUNTY's Revised RFP No.
10 17-027, and 3) to the CONTRACTOR's response to Revised RFP. A copy of COUNTY's Revised RFP
11 No. 17-027, and CONTRACTOR's response shall be retained and made available during the term of this
12 Agreement by COUNTY's Department of Social Services.
13 D. CONTRACTOR shall provide services and activities to children and their families,
14 pursuant to the staffing pattern and program expenses detailed in Exhibit B "Budget", attached hereto
15 and by this reference incorporated herein.
16 E. If requested by COUNTY, CONTRACTOR shall participate in training, staff
17 development and other activities that support the intent and goals of these Child Abuse Prevention
18 services.
19 2. TERM
20 The term of this Agreement shall be for a period of three (3) years, commencing on July 1,
21 2017 through and including June 30, 2020. This Agreement may be extended for two (2) additional
22 consecutive twelve (12) month periods upon the written approval of both parties no later than thirty(30)
23 days prior to the first day of the next twelve month extension period. The DSS Director, or designee, is
24 authorized to execute such written approval on behalf of COUNTY based on CONTRACTOR's
25 satisfactory performance.
26 3. TERMINATION
27 Non-Allocation of Funds - The terms of this Agreement, and the services to be provided
28 thereunder, are contingent upon the approval of funds by the appropriating government agency. Should
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1 sufficient funds not be allocated,the services provided may be modified, or this Agreement terminated, at
2 any time by giving the CONTRACTOR thirty(30) days advance written notice.
3 A. Breach of Contract-The COUNTY or CONTRACTOR may immediately suspend or
4 terminate this Agreement in whole or in part,where in the determination of the COUNTY there is:
5 1) An illegal or improper use of funds;
6 2) A failure to comply with any term of this Agreement;
7 3) A substantially incorrect or incomplete report submitted to the COUNTY;
8 4) Improperly performed service.
9 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
10 breach of this Agreement or any default which may then exist on the part of the CONTRACTOR.Neither
11 shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
12 default. The COUNTY shall have the right to demand of the CONTRACTOR the repayment to the
13 COUNTY of any funds disbursed to the CONTRACTOR under this Agreement,which in the judgment of
14 the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
15 shall promptly refund any such funds upon demand.
16 B. Without Cause-Under circumstances other than those set forth above,this Agreement
17 may be terminated by CONTRACTOR or COUNTY or COUNTY's DSS Director or designee,upon the
18 giving of thirty(30)days advance written notice of an intention to terminate the Agreement.
19 4. COMPENSATION
20 For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to pay
21 CONTRACTOR and CONTRACTOR agrees to receive compensation in accordance with Exhibit B.
22 Mandated travel shall be reimbursed based on actual expenditures and mileage reimbursement shall be at
23 CONTRACTOR's adopted rate per mile,not to exceed the IRS published rate.
24 In no event shall actual services performed under this Agreement be in excess of Two Hundred
25 Twenty Thousand and No/100 Dollars ($220,000) for each twelve(12)month period of this Agreement
26 (July 1 through June 30). The cumulative total of this Agreement shall not be in excess of One Million One
27 Hundred Thousand and No/100 Dollars($1,100,000).
28 Payments by COUNTY shall be in arrears, for services provided during the preceding month,
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1 within forty-five(45) days after receipt,verification and approval of CONTRACTOR's invoices by
2 COUNTY.
3 It is understood that all expenses incidental to CONTRACTOR's performance of services
4 under this Agreement shall be borne by CONTRACTOR.
5 To the extent permitted by State and Federal rules and regulations, advanced payment of up to
6 twenty percent(20%) of the compensation under this Agreement may be requested of COUNTY by
7 CONTRACTOR. Advance payments shall be limited to implementation costs for new and/or expanded
8 services only. Approval of an advanced payment is at the sole discretion of COUNTY's DSS Director or
9 designee. If advanced payment occurs,the amount of the advanced payment shall be deducted in equal
10 installments from claims submitted for the final six(6)months of this Agreement.
11 5. MATCH
12 CONTRACTOR agrees to make a cash and/or in-kind match from Non-California Department
13 of Social Services sources in an amount equal to,or more than,ten(10%)percent of the amount of CAPIT
14 funds, if received, for the program identified herein,which will support the goals of child abuse and neglect
15 prevention and intervention.
16 6. INVOICING
17 CONTRACTOR shall invoice COUNTY's DSS in arrears by the tenth (I Oth)of each month
18 for expenditures incurred to provide services rendered in the previous month to:
19 DSSInvoices@co.fresno.ca.us. Payments by COUNTY's DSS shall be in arrears, for actual services
20 provided during the preceding month,within forty-five(45)days after receipt,verification and approval of
21 CONTRACTOR's invoices by COUNTY's DSS. A monthly activity report shall accompany the invoice,
22 reflecting services supported by the invoiced expenditures and be in a form and in such detail as acceptable
23 to the COUNTY's DSS.
24 At the discretion of COUNTY's DSS Director or designee, if an invoice is incorrect or is
25 otherwise not in proper form or detail, COUNTY's DSS Director or designee shall have the right to
26 withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
27 prior written notice or email correspondence to CONTRACTOR. CONTRACTOR agrees to continue to
28 provide services for a period of ninety(90) days after written or email notification of an incorrect or
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1 improper invoice. If after the ninety(90) day period the invoice(s) is still not corrected to COUNTY's
2 DSS satisfaction, COUNTY or COUNTY's DSS Director or designee may elect to terminate this
3 Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement.
4 All final claims shall be submitted by CONTRACTOR within sixty(60) days following the
5 month of actual service for which payment is claimed. No payment for services shall be made by
6 COUNTY's DSS on claims submitted beyond sixty(60) days following the month of actual service for
7 which payment is invoiced.
8 7. MODIFICATION
9 A. Any matters of this Agreement may be modified from time to time by the written
10 consent of all the parties without, in any way, affecting the remainder.
11 B. Changes to the line items in the attached Budget(Exhibit B)that do not exceed ten
12 percent(10%)of the annual maximum compensation payable to the CONTRACTOR may be made by a
13 written amendment signed by COUNTY's DSS Director, or designee, and the CONTRACTOR and
14 approved by County Counsel and Auditor. Said budget line item changes shall not result in any change to
15 the annual maximum compensation payable to CONTRACTOR, as set forth in Section Four(4) of this
16 Agreement.
17 C. CONTRACTOR hereby agrees that changes to the compensation under this
18 Agreement may be necessitated by a reduction in funding from State and/or Federal sources. The
19 COUNTY'S DSS Director or designee may modify the annual maximum compensation and cumulative
20 maximum compensation payable to CONTRACTOR, as set forth in Section Four(4) of this Agreement,
21 necessitated by reductions in funding from State and/or Federal sources.
22 8. INDEPENDENT CONTRACTOR
23 In performance of the work, duties and obligations assumed by CONTRACTOR under this
24 Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of the
25 CONTRACTOR'S officers, agents, and employees will at all times be acting and performing as an
26 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
27 employee,joint venturer,partner, or associate of the COUNTY. Furthermore,the COUNTY shall not have
28 any right to control or supervise or direct the manner or method by which CONTRACTOR shall perform
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1 their work and function. However, COUNTY shall retain the right to administer this Agreement so as to
2 verify that CONTRACTOR is performing their obligations in accordance with the terms and conditions
3 thereof.
4 CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
5 rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
6 Because of their status as an independent contractor, CONTRACTOR shall have absolutely no
7 right to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be solely
8 liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits.
9 In addition, CONTRACTOR shall be solely responsible and hold COUNTY harmless from all matters
10 relating to payment of CONTRACTOR'S employees, including compliance with Social Security
11 withholding and all other regulations governing such matters. It is acknowledged that during the term of this
12 Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
13 Agreement.
14 9. NON-ASSIGNMENT
15 Neither party shall assign or transfer this Agreement nor their rights or duties under this
16 Agreement without the prior written consent of the other party.
17 10. HOLD HARMLESS
18 CONTRACTOR agree to indemnify, save,hold harmless, and at COUNTY's request, defend
19 the COUNTY,their officers, agents, and employees from any and all costs and expenses, damages,
20 liabilities, claims, and losses occurring or resulting to COUNTY in connection with the performance, or
21 failure to perform,by CONTRACTOR,their officers, agents, or employees under this Agreement, and from
22 any and all costs and expenses,damages, liabilities, claims, and losses occurring or resulting to any person,
23 firm, or corporation who may be injured or damaged by the performance, or failure to perform,of
24 CONTRACTOR,their officers, agents, or employees under this Agreement. In addition, CONTRACTOR
25 agrees to indemnify COUNTY for Federal, State of California and/or local audit exceptions resulting from
26 noncompliance herein on the part of CONTRACTOR.
27
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1 11. INSURANCE
2 Without limiting the COUNTY'S right to obtain indemnification from CONTRACTOR or any
3 third parties, CONTRACTOR, at their sole expense, shall maintain in full force and effect,the following
4 insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
5 arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement:
6 A. Commercial General Liability
7 Commercial General Liability Insurance with limits of not less than One Million Dollars
8 ($1,000,000)per occurrence and an annual aggregate of Two Million Dollars ($2,000,000).
This policy shall be issued on a per occurrence basis. COUNTY may require specific
9 coverages including completed operations,products liability, and contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
10 necessary because of the nature of this contract.
11
B. Automobile Liability
12
Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than
13 Two Hundred Fifty Thousand Dollars ($250,000.00)per person, Five Hundred Thousand
14 Dollars ($500,000.00)per accident and for property damages of not less than Fifty
Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five
15 Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned
16 vehicles used in connection with this Agreement.
17 C. Professional Liability
18 If CONTRACTOR employ licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance is required with limits of
19 not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars
20 ($3,000,000.00) annual aggregate.
21 D. Worker's Compensation
22 A policy of Worker's Compensation insurance as may be required by the California Labor
23 Code.
24 CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance
25 naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
26 additionally insured,but only insofar as the operations under this Agreement are concerned. Such coverage
27 for additional insured shall apply as primary insurance and any other insurance, or self-insurance,
28 maintained by COUNTY, its officers, agents and employees shall be excess only and not contributing with
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1 insurance provided under CONTRACTOR's policies herein. This insurance shall not be cancelled or
2 changed without a minimum of thirty(30)days advance written notice given to COUNTY.
3 Within Thirty(30)days from the date CONTRACTOR signs and executes this Agreement,
4 CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all of the
5 foregoing policies, as required herein,to the County of Fresno,P.O. Box 1912,Fresno, CA 93718-1219,
6 Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
7 the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the
8 policies;that such Commercial General Liability insurance names the County of Fresno,its officers, agents
9 and employees, individually and collectively, as additionally insured,but only insofar as the operations
10 under this Agreement are concerned;that such coverage for additionally insured shall apply as primary
11 insurance and any other insurance, or self-insurance,maintained by COUNTY, its officers, agents and
12 employees, shall be excess only and not contributing with insurance provided under CONTRACTOR
13 policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty(30)
14 days advance written notice given to COUNTY.
15 In the event CONTRACTOR fail to keep in effect at all times insurance coverage as herein
16 provided,the COUNTY may, in addition to other remedies it may have, suspend or terminate this
17 Agreement upon the occurrence of such an event.
18 All policies shall be with admitted insurers licensed to do business in the State of California.
19 Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A
20 FSC VII or better.
21 12. SUBCONTRACTS
22 CONTRACTOR shall obtain written approval from COUNTY or COUNTY's DSS Director,
23 or designee before subcontracting any of the services delivered under this Agreement. Any transferee,
24 assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all applicable
25 State and Federal regulations. CONTRACTOR shall be held primarily responsible by COUNTY for the
26 performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in writing by
27 COUNTY. The use of subcontractor by CONTRACTOR shall not entitle CONTRACTOR to any
28 additional compensation than is provided for under this Agreement.
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1 13. CONFLICT OF INTEREST
2 No officer, employee or agent of the COUNTY who exercises any function or responsibility
3 for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
4 personal financial interest in this Agreement. In addition,no employee of the COUNTY shall be employed
5 by the CONTRACTOR under this Agreement to fulfill any contractual obligations with the COUNTY. The
6 CONTRACTOR shall comply with all Federal, State of California and local conflict of interest laws, statutes
7 and regulations,which shall be applicable to all parties and beneficiaries under this Agreement and any
8 officer, employee or agent of the COUNTY.
9 14. DISCLOSURE OF SELF-DEALING TRANSACTIONS
10 This provision is only applicable if the CONTRACTOR is operating as a corporation(a for-
11 profit or non-profit corporation) or if during the term of this agreement,the CONTRACTOR changes its
12 status to operate as a corporation.
13 Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
14 transactions that they are a party to while the CONTRACTOR is providing goods or performing services
15 under this Agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR
16 is a party and in which one or more of its directors has a material financial interest. Members of the
17 Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
18 signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and by this references
19 incorporated herein, and submitting it to the COUNTY prior to commencing with the self-dealing
20 transaction or immediately thereafter.
21 15. NON-DISCRIMINATION
22 During the performance of this Agreement CONTRACTOR shall not unlawfully
23 discriminate against any employee or applicant for employment, or recipient of services, because of
24 ethnic group identification, gender, gender identity, gender expression, sexual orientation, color, physical
25 disability, mental disability, medical condition, national origin, race, ancestry, marital status, religion, or
26 religious creed,pursuant to all applicable State of California and Federal statutes and regulations.
27 16. RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
28 CONTRACTOR shall ensure that its employment recruitment efforts,including administrative
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1 and professional staff positions, are carried out so as to adequately reflect the cultural and ethnic diversity of
2 the population of Fresno County. CONTRACTOR shall use its best efforts to serve all cultural and ethnic
3 groups residing in Fresno County. CONTRACTOR's employment efforts will be monitored by COUNTY
4 at periodic intervals.
5 17. LIMITED ENGLISH PROFICIENCY
6 CONTRACTOR shall provide interpreting and translation services to persons participating in
7 CONTRACTOR's services who have limited or no English language proficiency, including services to
8 persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
9 such participants meaningful access to the programs, services and benefits provided by CONTRACTOR.
10 Interpreter and translation services, including translation of CONTRACTOR's"vital documents"(those
11 documents that contain information that is critical for accessing CONTRACTOR's services or are required
12 by law) shall be provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
13 employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
14 directly communicate with a program participant in a language other than English, demonstrate proficiency
15 in the participant's language and can effectively communicate any specialized terms and concepts peculiar to
16 CONTRACTOR'S services.
17 18. CONFIDENTIALITY
18 All services performed by CONTRACTOR under this Agreement shall be in strict
19 conformance with all applicable Federal, State of California, and/or local laws and regulations relating to
20 confidentiality.
21 19. DATA SECURITY
22 For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure
23 of COUNTY data including sensitive or personal client information; abuse of COUNTY resources;
24 and/or disruption to COUNTY operations, individuals and/or agencies that enter into a contractual
25 relationship with COUNTY for the purpose of providing services under this Agreement must employ
26 adequate data security measures to protect the confidential information provided to CONTRACTOR by
27 COUNTY, including but not limited to the following:
28 A. Contractor-Owned Mobile/Wireless/Handheld Devices may not be
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1 connected to COUNTY networks via personally owned mobile, wireless or handheld devices, except
2 when authorized by COUNTY for telecommuting and then only if virus protection software currency
3 agreements are in place and if a secure connection is used.
4 B. Contractor-Owned Computers or Computer Peripherals may not brought
5 into COUNTY for use, including and not limited to mobile storage devices, without prior authorization
6 from COUNTY's Chief Information Officer or her designee. Data must be stored on a secure server
7 approved by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or
8 another type of secure connection of this type if any data is approved to be transferred.
9 C. County-Owned Computer Equipment—CONTRACTOR or anyone having
10 an employment relationship with COUNTY may not use COUNTY computers or computer peripherals
11 on non-COUNTY premises without prior authorization from COUNTY's Chief Information Officer or
12 her designee.
13 D. CONTRACTOR may not store COUNTY's private, confidential or
14 sensitive data on any hard-disk drive.
15 E. CONTRACTOR is responsible to employ strict controls to insure the
16 integrity and security of COUNTY's confidential information and to prevent unauthorized access to data
17 maintained in computer files, program documentation, data processing systems, data files and data
18 processing equipment which stores or processes COUNTY data internally and externally.
19 F. Confidential client information transmitted to one party by the other by
20 means of electronic transmissions must be encrypted according to Advanced Encryption Standards
21 (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be utilized.
22 G. CONTRACTOR is responsible to immediately notify COUNTY of any
23 breaches or potential breaches of security related to COUNTY's confidential information, data
24 maintained in computer files, program documentation, data processing systems, data files and data
25 processing equipment which stores or processes COUNTY data internally or externally.
26 H. In the event of a breach of security related to COUNTY's confidential
27 client information provided to CONTRACTOR, COUNTY will manage the response to the incident,
28 however, CONTRACTOR will be responsible to issue any notification to affected individuals as required
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1 by law or as deemed necessary by COUNTY in its sole discretion. CONTRACTOR will be responsible
2 for all costs incurred as a result of providing the required notification. When no longer needed, all Medi-
3 Cal Personally Identifiable Information, as defined in the Medi-Cal Data Privacy and Security
4 Agreement between the California DHCS and the County of Fresno, Agreement No. A-14-075, whether
5 stored in print or electronic format, must be destroyed or disposed of through confidential means, as
6 described in Agreement No. A-14-075. Agreement No. A-14-075, is available upon request or can be
7 viewed at: http://www.co.fresno.ca.us/MediCalPrivac .
8 I. The requirements in this Data Security provision shall apply to
9 CONTRACTOR's subcontractor, if any
10 20. CLEAN AIR AND WATER
11 In the event the funding under this Agreement exceeds One Hundred Thousand and No/100
12 Dollars($100,000.00), CONTRACTOR shall comply with all applicable standards,orders or requirements
13 issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq;the Clean Water Act contained in 33
14 U.S. Code 1368 et seq.; and any standards, laws and regulations,promulgated thereunder. Under these laws
15 and regulations, CONTRACTOR shall assure:
16 A. No facility shall be utilized in the performance of the Agreement that has been listed on
17 the Environmental Protection Agency(EPA)list of Violating Facilities;
18 B. COUNTY shall be notified prior to execution of this Agreement of the receipt of any
19 communication from the Director, Office of Federal Activities,U.S. EPA indicating that a facility to be
20 utilized in the performance of this Agreement is under consideration to be listed on the EPA list of Violating
21 Facilities;
22 C. COUNTY and U.S. EPA shall be notified about any known violation of the above laws
23 and regulations; and
24 D. This assurance shall be included in every nonexempt subgrant, contract, or subcontract.
25 21. DRUG-FREE WORKPLACE REQUIREMENTS
26 For purposes of this paragraph, CONTRACTOR will be referred to as the"grantee". By
27 drawing funds against this grant award,the grantee is providing the certification that is required by
28 regulations implementing the Drug-Free Workplace Act of 1988,45 CFR Part 76, Subpart F. These
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1 regulations require certification by grantees that they will maintain a drug-free workplace. False
2 certification or violation of the certification shall be grounds for suspension of payments, suspension or
3 termination of grants, or government wide suspension or debarment. CONTRACTOR shall also comply
4 with the requirements of the Drug-Free Workplace Act of 1990(California Government Code section 8350
5 et seq.)
6 22. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INTELIGIBILITY
7 AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
8 A. COUNTY and CONTRACTOR recognize that Federal assistance funds will be used
9 under the terms of this Agreement. For purposes of this paragraph, CONTRACTOR will be referred to as
10 the"prospective recipient".
11 B. This certification is required by the regulation implementing Executive Order 12549,
12 Debarment and Suspension, 29 CFR Part 98m section 98.510,Participant's responsibilities.
13 1) The prospective recipient of Federal assistance funds certified by entering
14 into this Agreement,that neither it nor its principals are presently debarred, suspended,proposed for
15 debarment,declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
16 department or agency.
17 2) The prospective recipient of funds agrees by entering into this Agreement,
18 that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
19 suspended,proposed for debarment,declared ineligible, or voluntarily excluded from participation in this
20 transaction by any Federal department or agency with which this transaction originated.
21 3) Where the prospective recipient of Federal assistance funds is unable to
22 certify to any of the statements in this certification, such prospective participant shall attach an explanation
23 to this Agreement.
24 4) The prospective recipient shall provide immediate written notice to
25 COUNTY if at any time prospective recipient learns that its certification in Paragraph Twenty Two (22) of
26 this Agreement was erroneous when submitted or has become erroneous by reason of changed
27 circumstances.
28 5) The prospective recipient further agrees that by entering into this Agreement,
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1 it will include a clause identical to Paragraph Twenty Two(22) of this Agreement and titled"Certification
2 Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion-Lower Tier Covered
3 Transactions",in all lower tier covered transactions and in all solicitations for lower tier covered transaction.
4 6) The certification in Paragraph Twenty Two(22) of this Agreement is a
5 material representation of fact upon which COUNTY relied in entering into this Agreement.
6 23. STATE ENERGY CONSERVATION
7 CONTRACTOR must comply with the mandatory standard and policies relating to energy
8 efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42 United
9 States(US) Code sections 6321,et. seq.
10 24. FRATERNIZATION
11 CONTRACTOR shall establish procedures addressing fraternization between
12 CONTRACTOR'S staff and clients. Such procedures will include provisions for informing
13 CONTRACTOR'S staff and clients regarding fraternization guidelines.
14 25. INTERPRETATION OF LAWS AND REGULATIONS
15 COUNTY reserves the right to make final interpretations or clarifications on issues relating to
16 Federal and State laws and regulations,to ensure compliance.
17 26. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
18 CONTRACTOR, its officers, consultants, subcontractors, agents and employees shall comply
19 with all applicable State,Federal and local laws and regulations governing projects that utilize Federal Funds
20 27. RECORDS
21 A. Record Establishment and Maintenance
22 CONTRACTOR shall establish and maintain records in accordance with those
23 requirements prescribed by COUNTY,with respect to all matters covered by this Agreement.
24 CONTRACTOR shall retain all fiscal books, account records and client files for services performed under
25 this Agreement for at least three(3)years from date of final payment under this Agreement or until all State
26 and Federal audits are completed for that fiscal year,whichever is later.
27 B. Cost Documentation
28 1) CONTRACTOR shall submit to COUNTY within fifteen(15)calendar days
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1 following the end of each month, all fiscal and program reports for that month. CONTRACTOR shall also
2 furnish to COUNTY such statements,records, data and information as COUNTY may request pertaining to
3 matters covered by this Agreement. In the event that CONTRACTOR fail to provide reports as provided
4 herein, it shall be deemed sufficient cause for COUNTY to withhold payments until compliance is
5 established.
6 2) All costs shall be supported by properly executed payrolls,time records,invoices,
7 vouchers, orders,or any other accounting documents pertaining in whole or in part to this Agreement and
8 they shall be clearly identified and readily accessible. The support documentation must indicate the line
9 budget account number to which the cost is charged.
10 3) COUNTY shall notify CONTRACTOR in writing within thirty(30) days of any
11 potential State or Federal audit exception discovered during an examination. Where findings indicate that
12 program requirements are not being met and State or Federal participation in this program may be imperiled
13 in the event that corrections are not accomplished by CONTRACTOR within thirty(30)days of receipt of
14 such notice from COUNTY,written notification thereof shall constitute COUNTY'S intent to terminate this
15 Agreement.
16 C. Service Documentation
17 CONTRACTOR agrees to maintain records to verify services under this Agreement
18 including names and addresses of clients served,the dates of service and a description of services provided
19 on each occasion. These records and any other documents pertaining in whole or in part to this Agreement,
20 shall be clearly identified and readily accessible.
21 D. Use of Data
22 CONTRACTOR shall grant to COUNTY and the United States Department Health
23 and Human Services the royalty-free,nonexclusive and irrevocable license throughout the world to publish,
24 translate,reproduce, deliver,perform,dispose of, duplicate,use, disclose in any manner and for any purpose
25 whatsoever and to authorize others to do so, all subject data now or hereafter covered by copyright.
26 However,with respect to subject data not originated in the performance of this Agreement, such license shall
27 be only to the extent that CONTRACTOR have the right to grant such licenses without becoming liable to
28 pay any compensation to others because of such grants. CONTRACTOR shall exert all reasonable effort to
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1 advise COUNTY at time of delivery of subject data furnished under this Agreement, of all possible
2 invasions of the right of privacy therein contained, and of all portions of such subject data copied from work
3 not composed or produced in the performance of this Agreement and not licensed under this provision.
4 As used in this clause,the term"Subject Data"means writing, sound recordings,
5 pictorial reproductions, drawings, designs or graphic representations,procedural manuals, forms, diagrams,
6 work flow charts, equipment descriptions, data files and data processing of computer programs, and works
7 of any similar nature(whether or not copyrighted or copyrightable)which are first produced or developed
8 under this Agreement. The term does not include financial reports, cost analyses and similar information
9 incidental to contract administration.
10 CONTRACTOR shall report to COUNTY promptly and in written detail, each notice
11 of claim of copyright infringement received by CONTRACTOR with respect to all subject data delivered
12 under this Agreement. CONTRACTOR shall not affix any restrictive markings upon any data. If markings
13 are affixed, COUNTY shall have the right at any time to modify,remove, obliterate or ignore such
14 markings.
15 COUNTY shall have access to any report,preliminary findings or data assembled by
16 CONTTRACTOR under this Agreement. In addition, CONTRACTOR must receive written permission
17 from COUNTY prior to publication of any materials developed under this Agreement and file with
18 COUNTY a copy of all educational and training materials, curricula, audio/visual aids,printed material and
19 periodicals, assembled pursuant to this Agreement prior to publication.
20 28. SINGLE AUDIT CLAUSE
21 As a sub recipient of Federal financial assistance, CONTRACTOR agrees to provide copies of
22 their audit reports,performed in accordance with the requirements of the Single Audit Act of 1984(31 USC
23 section 7502) and subject to the terms of Office of Management and Budget(OMB) Circulars (A-110,A-
24 122 and A-133),to the County of Fresno. Such audits shall be delivered to COUNTY's DSS, for review not
25 later than nine(9)months after the close of the sub recipients' fiscal year in which the funds supplied
26 through this Agreement are expended and/or received for this program. The audits must include a statement
27 of findings or a statement that there were no findings. If there were negative findings, CONTRACTOR
28 must include a corrective action plan signed by an authorized individual. Failure to comply with this Act
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COUNTY OF FRESNO
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1 may result in COUNTY performing the necessary audit tasks, or, at COUNTY's option, contracting with a
2 qualified accountant to perform this audit. All audit costs related to this Agreement are the sole
3 responsibility of CONTRACTOR who agrees to take corrective actions to eliminate any material
4 noncompliance or weakness found as a result of such audits. Audit work performed by COUNTY under this
5 paragraph shall be billed at COUNTY cost as determined by COUNTY's Auditor-Controller/Treasurer-Tax
6 Collector.
7 29. TAX EQUITY AND FISCAL RESPONSIBILITY ACT
8 To the extent necessary to prevent disallowance of reimbursement under section 1861 (v) (1)
9 (1) (I) of the Social Security Act, (42 U.S.0 § 1395x, subd. (v)(1)[I]),until the expiration of four(4)years
10 after the furnishing of services under this Agreement, CONTRACTOR shall make available,upon written
11 request to the Secretary of the United States Department of Health and Human Services, or upon request to
12 the Comptroller General of the United States General Accounting Office, or any of their duly authorized
13 representatives, a copy of this Agreement and such books, documents, and records as are necessary to certify
14 the nature and extent of the costs of these services provided by CONTRACTOR under this Agreement.
15 CONTRACTOR further agrees that in the event CONTRACTOR carries out any of its duties under this
16 Agreement through a subcontract,with a value or cost of Ten Thousand and No/100 Dollars ($10,000) or
17 more over a twelve(12)month period,with a related organization, such Agreement shall contain a clause to
18 the effect that until the expiration of four(4)years after the furnishing of such services pursuant to such
19 subcontract,the related organizations shall make available,upon written request to the Secretary of the
20 United Sates General Accounting Office, or any of their duly authorized representatives, a copy of such
21 subcontract and such books, documents, and records of such organization as are necessary to verify the
22 nature and extent of such costs.
23 30. CHILD ABUSE REPORTING
24 CONTRACTOR shall utilize a procedure acceptable to COUNTY to ensure that all of
25 CONTRACTOR'S employees,volunteers, consultants, subcontractor or agents performing services under
26 this Agreement shall report all known or suspected child abuse or neglect to one or more of the agencies set
27 forth in Penal Code Section 11165.9. This procedure shall include having all of CONTRACTOR's
28 employees,volunteers, consultants, subcontractor or agents performing services under this Agreement sign a
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COUNTY OF FRESNO
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1 statement that he or she knows of and will comply with the reporting requirements set forth in Penal Code
2 Section 11166. The statement to be utilized by CONTRACTOR is set forth in Exhibit D, attached hereto
3 and by this reference incorporated herein.
4 31. CHARITABLE CHOICE
5 CONTRACTOR may not discriminate in its program delivery against a client or potential
6 client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
7 participate in a religious practice. Any specifically religious activity or service made available to individuals
8 by the CONTTRACTOR must be voluntary as well as separate in time and location from County funded
9 activities and services. CONTRACTOR shall inform County as to whether it is faith-based. If
10 CONTRACTOR identifies as faith-based,they must submit to DSS a copy of its policy on referring
11 individuals to alternate treatment CONTRACTOR, and include a copy of this policy in their client
12 admission forms. The policy must inform individuals that they may be referred to an alternative provider if
13 they object to the religious nature of the program, and include a notice to DSS. Adherence to this policy will
14 be monitored during annual site reviews, and a review of client files. If CONTRACTOR identifies as faith-
15 based,by July 1 of each year CONTRACTOR will be required to report to DSS the number of individuals
16 who requested referrals to alternate providers based on religious objection.
17 32. PERSONNEL DISCLOSURE
18 CONTRACTOR shall make available to COUNTY a current list of all personnel providing
19 services hereunder. Changes to this list will be immediately provided to COUNTY in writing. The list shall
20 provide the following information:
21 A. All full or part-time staff positions by title whose direct services are required to provide
22 the programs described herein;
23 B. A brief description of the functions of each such position and hours each person in such
24 position works each week or, for part-time positions, each day or month, as appropriate;
25 C. The education and experience levels required for each position; and
26 D. The names of persons filling the identified positions.
27 33. PROHIBITION ON PUBLICITY
28 None of the funds,materials,property or services provided directly or indirectly under this
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COUNTY OF FRESNO
Fresno CA
1 Agreement shall be used for CONTRACTOR's advertising, fundraising, or publicity(i.e.,purchasing of
2 tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
3 publicity of the services described in Paragraph One(1) of this Agreement shall be allowed as necessary to
4 raise public awareness about the availability of such specific services when approved in advance by the
5 Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials,the
6 use of media(i.e.,radio,television,newspapers) and any other related expense(s).
7 34. PROPERTY OF COUNTY
8 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
9 purchase of computer hardware, software and printer must be approved by COUNTY prior to purchase and
10 must meet COUNTY specifications. Any hardware and software so provided shall remain the property of
11 COUNTY and shall revert to COUNTY's physical possession upon termination or expiration of this
12 Agreement. CONTRACTOR agrees to take reasonable and prudent steps to ensure the security of any and
13 all said hardware and software provided to it by COUNTY under this Agreement,to maintain replacement-
14 value insurance coverage on said hardware and software of like kind and quality approved by COUNTY.
15 All purchases over Five Hundred Dollars($500), and certain purchases under Five Hundred
16 Dollars($500) such as cameras,televisions,VCRs/DVD players and other sensitive items,made during the
17 life of this Agreement that will outlive the life of this Agreement, shall be identified as fixed assets with an
18 assigned Fresno County DSS Accounting Inventory Number. These fixed assets shall be retained by
19 COUNTY, as COUNTY property, in the event this Agreement is terminated or upon expiration of this
20 Agreement. CONTRACTOR agrees to participate in an annual inventory of all COUNTY fixed assets and
21 shall be physically present when fixed assets are returned to COUNTY possession at the termination or
22 expiration of this Agreement. CONTRACTOR is responsible for returning to COUNTY all COUNTY
23 owned fixed assets upon the expiration or termination of this Agreement.
24 35. AUDITS AND INSPECTIONS
25 CONTRACTOR shall at any time during business hours, and as often as COUNTY may
26 deem necessary, make available to COUNTY for examination all of its records and data with respect to
27 the matters covered by this Agreement. CONTRACTOR shall,upon request by COUNTY, permit
28 COUNTY to audit and inspect all such records and data necessary to ensure CONTRACTOR's
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COUNTY OF FRESNO
Fresno CA
1 compliance with the terms of this Agreement.
2 If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00), CONTRACTOR
3 shall be subject to the examination and audit of the State of California Auditor General for a period of
4 three (3) years after final payment under contract(California Government Code section 8546.7).
5 In addition, CONTRACTOR shall cooperate and participate with COUNTY's fiscal review
6 process and comply with all final determinations rendered by the COUNTY's fiscal review process. If
7 COUNTY reaches an adverse decision regarding CONTRACTOR's services to consumers, it may result
8 in the disallowance of payment for services rendered; or in additional controls to the delivery of services,
9 or in the termination of this Agreement, at the discretion of COUNTY's DSS Director or designee. If as
10 a result of COUNTY's fiscal review process a disallowance is discovered due to CONTRACTOR's
11 deficiency, CONTRACTOR shall be financially liable for the amount previously paid by COUNTY to
12 CONTRACTOR and this disallowance will be adjusted from CONTRACTOR's future payments, at the
13 discretion of COUNTY's DSS Director or designee. In addition, COUNTY shall have the sole discretion
14 in the determination of fiscal review outcomes, decisions and actions.
15 36. NOTICES
16 The persons and their addresses having authority to give and receive notices under this
17 Agreement include the following:
18 COUNTY CONTRACTOR
Director. Countv of Fresno Executive Director
19 Department of Social Services Comprehensive Youth Services
20 P.O. Box 1912 4545 North West Avenue
Fresno. CA 93721 Fresno. CA 93705
21
22
23
24
25 Any and all notices between the COUNTY and the CONTRACTOR provided for or permitted under
26 this Agreement or by law shall be in writing and shall be deemed duly served when personally delivered to
27 one of the parties, or in lieu of such personal services,when deposited in the United States Mail,postage
28 prepaid, addressed to such party.
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COUNTY OF FRESNO
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1 37. CHANGE OF LEADERSHIP/MANAGEMENT
2 In the event of any change in the status of CONTRACTOR's leadership or management,
3 CONTRACTOR shall provide written notice to COUNTY within thirty(30)days from the date of change.
4 Such notification shall include any new leader or manager's name, address and qualifications. "Leadership
5 or management"shall include any employee,member, or owner of CONTRACTOR who either a)directs
6 individuals providing services pursuant to this Agreement,b) exercises control over the manner in which
7 services are provided, or c)has authority over CONTRACTOR'S finances.
8 38. GOVERNING LAW
9 The parties agree that, for the purposes of venue,performance under this Agreement shall only
10 be in Fresno County, California.
11 The rights and obligations of the parties and all interpretation and performance of this
12 Agreement shall be governed in all respects by the laws of the State of California.
13 39. ENTIRE AGREEMENT
14 This Agreement, including all Exhibits, constitutes the entire agreement between the
15 CONTRACTOR and the COUNTY with respect to the subject matter hereof and supersedes all previous
16 agreement negotiations,proposals, commitments,writings, advertisements,publications, and understandings
17 of any nature whatsoever unless expressly included in this Agreement.
18
19
20
21
22
23
24
25
26
27
28
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COUNTY OF FRESNO
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
2 year first hereinabove written.
3
ATTEST:
4
CONTRACTOR: COUNTY OF FRESNO
5 COMPREHENSIVE YOUTH SERVICES
6
7 By By L
Brian Pacheco, Chairman
8 Board of Supervisors
9 Print Name: p c ✓l
10
Title: a & Y` (`e- 5 ( c n
11 Chairman of the 13 ard, or
12 President, or any Vice President
13 BERNICE E. SEIDEL, Clerk
14 Board of Supervisors
15 By —
16 Print Name: �--! By
17 Title:
18 Secretary of Co oration), or
any Assistant—Secretary, or
19 Chief Financial Officer, or
20 any Assistant Treasurer
21 Date: fEe1b JY, �� PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
22
23
24
25 Mailing Address:
26 4545 North West Avenue,
Fresno,CA 93705
27 Attn: Rebecca Kramer,LMFT,Executive Director
28
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COUNTY OF FRESNO
Fresno CA
1 APPROVED AS TO LEGAL FORM:
2 DANIEL C. CEDERBORG, COUNTY COUNSEL
3 a
By °
4
6
APPROVED AS TO ACCOUNTING FORM:
7 OSCAR J. GARCIA,C.P.A.,AUDITOR—CONTROLLER/
8 TREASURER—TAX COLLECTOR
9
By l
10
11
12
13
14 REVIEWED AND RECOMMENDED
FOR ROVAL
15
.',
16 By
17 Delfino E.NeitScial
Director
Department of Services
18
19
20
21
22
23
24 Fund/Subclass: 0001/10000
25 Organization: 56107001
Account: 7870/0
26
27 Fund/Subclass: 0001/10000
Organization: 56107664
28 Account: 7870/0
-23-
COUNTY OF FRESNO
Fresno CA
Exhibit A
Page 1 of 2
SUMMARY OF SERVICES
ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
PROJECT TITLE: NRC Site 7 —Sanger
ADDRESS: 4545 North West Avenue, Fresno, CA 93705
TELEPHONE: (559) 229-3561
EXECUTIVE DIRECTOR: Rebecca Kramer, LMFT
CONTRACT PERIOD: July 1, 2017 —June 30, 2020,
with possible two (2) one (1) year extensions
PROJECT DESCRIPTION
Comprehensive Youth Services of Fresno, Inc. ("Contractor") will provide child abuse prevention
and intervention services through the Sanger Neighborhood Resource Center (NRC) located in
Sanger and through services to be offered in the community of Del Rey. NRCs are characterized
by a commitment to work in partnership with local residents, including the beneficiaries of services,
and to strengthen families and build strong, healthy communities. NRCs are located in the
community or neighborhood that they serve and must be of sufficient size to provide services to
multiple families and accommodate multiple staff work areas. NRC services include ensuring
access to health insurance and services, case management, parent education, advocating for
affordable housing, promoting family economic success, and increasing availability of healthy
foods. Services offered will develop skills and knowledge so that families can prevent and address
future challenges. NRCs will provide assistance to people to gain access to resources through
referrals and linkages, and to have a say in their children's education.
TARGET POPULATION
The majority of clients served at the Sanger NRC are Hispanic/Latino residents, most of whom are
monolingual Spanish speaking immigrants from Mexico. Further, the majority of visitors to the NRC are
women between the ages of 27 and 45 with three to five children who attend Sanger Unified schools.
Children ages 0 to 18 and their parents and families will be served. The NRC anticipates serving 2,250
unduplicated clients/families annually.
GOALS AND OUTCOMES
Identified Long Term Goals and Outcomes are considered preliminary and may be modified, by mutual
written consent, by the Department of Social Services (DSS) and Comprehensive Youth Services, Inc.
during the contract term. Service provider will report outcomes in a method determined by DSS.
Preliminary outcomes are included below:
Exhibit A
Page 2of2
Outcome to be Reported Outcome Indicator
1) Families will experience a 1) 75% of families will report feeling
welcoming environment and welcomed and are participating in
recognize the benefits of the services and accessing referrals.
service.
Engagement
2) Families will take advantage of 2) 75% of participants will indicate that
programs offered to build stronger, they will utilize the programs
more resilient families. offered via survey.
1) Parents will gain the ability to 1) 75% of families participating in case
accept, solve, and manage management services will have
problems. made progress on two goals in their
case management plan.
2) Parents in parenting classes will 2) 75% of participants will demonstrate
realize increases in parental an increase in knowledge of
Intermediate resilience, social connections, parenting as measured by a
knowledge of parenting and child pre/post survey.
development, concrete support in
times of need, and/or the social
and emotional competence of their
children.
1) Families will receive concrete 1) 75% of families in need of concrete
support in times of need to obtain supports will access support(s)
self-sufficiency. through the NRC/DR or from
referral source(s) to which they
have been referred.
Long-Term
2) Families participating in case 2) 65% of families completing case
management will demonstrate an management services will have
increase in self-sufficiency. made progress on self-sufficiency
skills goals in their case plan.
ADDITIONAL RESPONSIBILITIES:
1. Contractor will document services, as appropriate, using an internet-based computer software
system with integrated case management and family assessment capability as provided by
DSS.
2. Contractor may be required to maintain a sub license DSS provided software.
3. Contractor will attend program and contract meetings coordinated by DSS.
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2017 -June 30, 2018
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
BUDGET SUMMARY - FY 17-18 (7/1/17 -6/30/18)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $128,865
Payroll Taxes 0150 $11,182
Benefits 0200 $22,885
Subtotal........ $162,932
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 5,796
Communications 0300 $ 696
Office Expense 0350 $ 2,460
Equipment 0400 $ 1,830
Facilities 0450 $ 8,160
Travel Costs 0500 $ 600
Program Supplies 0550 $ 1,560
Consultancy/Subcontracts 0600 $ 804
Fiscal &Audits 0650 $ 917
Training 0660 $ 1,245
Indirect Costs 0700 $ 33,000
Subtotal........ $ 57,068
TOTAL (Salaries/Benefits & Services/Supplies) $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1,2017 to June 30,2018
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
Account Expense Category Descriptions
Number Account Total
0100 Salaries $128,865
0150 Payroll Taxes $11,182
0151 FICA $9,858
0152 California Unemplovment Insurance $1,324
0200 Benefits $22,885
Health, Dental,Vision, Life&Disability $18,372
Retirement $4,513
0250 Insurance $5,796
General Liability $735
Workers Compensation $5,061
0300 Communications $696
0350 Office Expense $2,460
0400 Equipment $1,830
0450 Facilities $8,160
Leased Space $6,321
Utilities $1,332
Maintenance $507
0500 Travel Costs $600
0550 Program Supplies $1,560
0600 Consultancy/Subcontracts $804
Human Resources $684
Translation Services $120
0650 Fiscal&Audits $917
0660 Training $1,245
0700 Indirect Costs $33,000
Budget Total $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2018 -June 30, 2019
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
BUDGET SUMMARY - FY 18-19 (7/1/18 -6/30/19)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $127,879
Payroll Taxes 0150 $11,100
Benefits 0200 $23,534
Subtotal........ $162,513
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 5,835
Communications 0300 $ 726
Office Expense 0350 $ 2,460
Equipment 0400 $ 1,944
Facilities 0450 $ 8,388
Travel Costs 0500 $ 600
Program Supplies 0550 $ 1,440
Consultancy/Subcontracts 0600 $ 840
Fiscal &Audits 0650 $ 964
Training 0660 $ 1,290
Indirect Costs 0700 $ 33,000
Subtotal........ $ 57,487
TOTAL (Salaries/Benefits & Services/Supplies) $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1,2018 to June 30,2019
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
Account Expense Category Descriptions
Number Account Total
0100 Salaries $127,879
0150 Payroll Taxes $11,100
0151 FICA $9,783
0152 California Unemplovment Insurance $1,317
0200 Benefits $23,534
Health, Dental,Vision, Life&Disability $19,056
Retirement $4,478
0250 Insurance $5,835
General Liability $770
Workers Compensation $5,065
0300 Communications $726
0350 Office Expense $2,460
0400 Equipment $1,944
0450 Facilities $8,388
Leased Space $6,465
Utilities $1,392
Maintenance $531
0500 Travel Costs $600
0550 Program Supplies $1,440
0600 Consultancy/Subcontracts $840
Human Resources $720
Translation Services $120
0650 Fiscal&Audits $964
0660 Training $1,290
0700 Indirect Costs $33,000
Budget Total $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 -June 30, 2020
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
BUDGET SUMMARY - FY 19-20 (7/1/19 -6/30/20)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $127,953
Payroll Taxes 0150 $11,086
Benefits 0200 $24,013
Subtotal........ $163,052
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 6,008
Communications 0300 $ 762
Office Expense 0350 $ 1,824
Equipment 0400 $ 1,944
Facilities 0450 $ 8,592
Travel Costs 0500 $ 612
Program Supplies 0550 $ 1,200
Consultancy/Subcontracts 0600 $ 864
Fiscal &Audits 0650 $ 932
Training 0660 $ 1,210
Indirect Costs 0700 $ 33,000
Subtotal........ $ 56,948
TOTAL (Salaries/Benefits & Services/Supplies) $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1,2019 to June 30,2020
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
Account Expense Category Descriptions
Number Account Total
0100 Salaries $127,953
0150 Payroll Taxes $11,086
0151 FICA $9,788
0152 California Unemplovment Insurance $1,298
0200 Benefits $24,013
Health, Dental,Vision, Life&Disability $19,533
Retirement $4,480
0250 Insurance $6,008
General Liability $806
Workers Compensation $5,202
0300 Communications $762
0350 Office Expense $1,824
0400 Equipment $1,944
0450 Facilities $8,592
Leased Space $6,600
Utilities $1,440
Maintenance $552
0500 Travel Costs $612
0550 Program Supplies $1,200
0600 Consultancy/Subcontracts $864
Human Resources $744
Translation Services $120
0650 Fiscal&Audits $932
0660 Training $1,210
0700 Indirect Costs $33,000
Budget Total $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 -June 30, 2021
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
BUDGET SUMMARY - FY 20-21 (7/1/20 -6/30/21)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $127,545
Payroll Taxes 0150 $11,042
Benefits 0200 $24,494
Subtotal........ $163,081
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 6,125
Communications 0300 $ 804
Office Expense 0350 $ 1,872
Equipment 0400 $ 2,088
Facilities 0450 $ 8,496
Travel Costs 0500 $ 600
Program Supplies 0550 $ 840
Consultancy/Subcontracts 0600 $ 876
Fiscal &Audits 0650 $ 1,018
Training 0660 $ 1,200
Indirect Costs 0700 $ 33,000
Subtotal........ $ 56,919
TOTAL (Salaries/Benefits & Services/Supplies) $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1,2020 to June 30,2021
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
Account Expense Category Descriptions
Number Account Total
0100 Salaries $127,545
0150 Payroll Taxes $11,042
0151 FICA $9,757
0152 California Unemplovment Insurance $1,285
0200 Benefits $24,494
Health, Dental,Vision, Life&Disability $20,028
Retirement $4,466
0250 Insurance $6,125
General Liability $848
Workers Compensation $5,277
0300 Communications $804
0350 Office Expense $1,872
0400 Equipment $2,088
0450 Facilities $8,496
Leased Space $6,408
Utilities $1,500
Maintenance $588
0500 Travel Costs $600
0550 Program Supplies $840
0600 Consultancy/Subcontracts $876
Human Resources $756
Translation Services $120
0650 Fiscal&Audits $1,018
0660 Training $1,200
0700 Indirect Costs $33,000
Budget Total $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 -June 30, 2022
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
BUDGET SUMMARY - FY 21-22 (7/1/21 -6/30/22)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $128,829
Payroll Taxes 0150 $11,122
Benefits 0200 $25,398
Subtotal........ $165,349
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 5,510
Communications 0300 $ 840
Office Expense 0350 $ 1,896
Equipment 0400 $ 2,160
Facilities 0450 $ 7,389
Travel Costs 0500 $ 576
Program Supplies 0550 $ 720
Consultancy/Subcontracts 0600 $ 900
Fiscal &Audits 0650 $ 760
Training 0660 $ 900
Indirect Costs 0700 $ 33,000
Subtotal........ $ 54,651
TOTAL (Salaries/Benefits & Services/Supplies) $220,000
Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1,2021 to June 30,2022
NAME OF ORGANIZATION: Comprehensive Youth Services of Fresno, Inc.
NAME OF PROJECT: Neighborhood Resource Center
Account Expense Category Descriptions
Number Account Total
0100 Salaries $128,829
0150 Payroll Taxes $11,122
0151 FICA $9,855
0152 California Unemplovment Insurance $1,267
0200 Benefits $25,398
Health, Dental,Vision, Life&Disability $20,886
Retirement $4,512
0250 Insurance $5,510
General Liability $890
Workers Compensation $4,620
0300 Communications $840
0350 Office Expense $1,896
0400 Equipment $2,160
0450 Facilities $7,389
Leased Space $5,184
Utilities $1,590
Maintenance $615
0500 Travel Costs $576
0550 Program Supplies $720
0600 Consultancy/Subcontracts $900
Human Resources $780
Translation Services $120
0650 Fiscal&Audits $760
0660 Training $900
0700 Indirect Costs $33,000
Budget Total $220,000
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the contractual
obligations between County of Fresno (COUNTY) and Fresno Economic Opportunities
Commission , related to provision of services, require that the undersigned report all known or
suspected child abuse or neglect to one or more of the agencies set forth in Penal Code (P.C.)
section(§) 11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child abuse or
neglect" includes physical injury inflicted by other than accidental means upon a child by
another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in P.C. §11165.2,
willful cruelty or unjustifiable punishment as defined in P.C. §11165.3, and unlawful corporal
punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her professional
capacity or within the scope of his or her employment, has knowledge of or observes a child
whom the undersigned knows or reasonably suspects has been the victim of child abuse or
neglect. (P.0 §11166.) The child abuse report shall be made to any police department or
sheriff's department(not including a school district police or security department), or to any
county welfare department, including Fresno County Department of Social Services' 24 Hour
CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a"reasonable suspicion"means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could cause a
reasonable person in a like position, drawing, when appropriate, on his or her training and
experience, to suspect child abuse or neglect. The pregnancy of a child does not, in and of
itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C. §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements. Further information and a copy of the law may be obtained from the
County of Fresno Department of Social Services Director or designee.
I have read and understand the above statement and agree to comply with the child abuse
reporting requirements.
SIGNATURE DATE
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County'),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name,job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3) Disclosure(Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code S233(a):
(S)Authorized Signature
Signature: Date: