HomeMy WebLinkAboutAmendment I to Agt A-14-123 with SouthTech Systems Inc..pdf I AMENDMENT 1 TO AGREEMENT WITH SOUTHTECH SYSTEMS,INC
2 THIS AMENDMENT, hereinafter referred to as Amendment 1, is made and entered into
3 th i s 11 th day of October 2016, by and between the COUNTY OF FRESNO, a Political
4 Subdivision of the State of California,hereinafter referred to as "COUNTY", and SOUTHTECH
5 SYSTEMS,INC, a Corporation, whose address is 4181 Flat Rock Drive, Suite 300, Riverside, CA
6 92505, hereinafter referred to as "CONTRACTOR".
7 WITNESSETH:
8 WHEREAS, April 1, 2014 the parties entered into that certain Agreement, identified as
9 COUNTY Agreement No. A-14-123,effective April 15, 2014, hereinafter referred to as the
10 "Agreement"; and
1 1 WHEREAS, the County Clerk-Elections Department engaged the CONTRACTOR for the
12 purpose of providing software maintenance and support, including telephone support, consulting
13 services, and software updates as needed; and
14 WHEREAS, CONTRACTOR currently provides a variety of proprietary products to
15 COUNTY, which are manufactured by CONTRACTOR. These products include "C1erkDOCSTM",
16 "Online Marriage", "Online FBN", "CornerstoneTM Cashiering/Fee Accounting", "CheckLogTM",
17 "CampaignDOCSTM", and "WebPublisherTM", and
18 WHEREAS, CONTRACTOR shall provide eCampaignTM software and support to
19 COUNTY, unlimited form updates and fee-for-service specialized services.
20 WHEREAS, the parties now desire to amend the Agreement regarding changes as stated
21 below.
22 NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
23 hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
24 1. That the following text in the Agreement, Page One (1), beginning with Paragraph
25 Two (2), Line Eight (8) with the word "OBLIGATIONS OF THE CONTRACTOR", and ending
26 on Page One (1), Line Sixteen (16) with the word "Schedule A" be deleted and the following
27 inserted in its place:
- 1 - COUNTY OF FRESNO
Fresno,CA
1 "2. OBLIGATIONS OF CONTRACTOR:
2 CONTRACTOR shall provide telephone and remedial diagnostics and
support during CONTRACTOR'S normal working hours so that each Software Product, namely,
4 "C1erkDocsTM", "Online Marriage", "Online FBN", "CornerStoneTM Cashiering/Fee Accounting",
5 "CheckLogTM", "CampaignDocsTM", "WebPublisherTM", and "eCampaignTM", software
6 manufactured by CONTRACTOR, described in "Revised Attachment A", attached hereto, and
7 incorporated herein by this reference. The software provided by CONTRACTOR shall operate on
b designated system(s) in all material respects as described in the current user documentation for
9 such product support. CONTRACTOR shall provide unlimited form changes beginning on April
10 15, 2016 through April 14, 2019 under this Agreement. On an annual basis, CONTRACTOR shall
11 provide an accounting record of all form updates provided to the County Clerk-Elections
12 Department. Beginning on April 15, 2016 through April 14, 2019, CONTRACTOR shall also
13 provide specialized services on a fee-for-service basis at the request of the County Clerk and
14 provide an accounting record of such services to County Clerk on an annual basis."
15 2. That the following text in the Agreement, Page Three (3), beginning with Paragraph
16 Three (3), Line Sixteen (16) with the word "COMPENSATIONANVOICING" and ending on Page
17 Three (3), Twenty Seven (27) with the word "COUNTY" be deleted and the following inserted in
18 its place:
19 "4. COMPENSATION/INVOICING:
20 COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to
21 receive compensation as outlined in "Revised Attachment A", Schedule A which is incorporated
22 herein as to set forth in full by this reference. The hourly rates for professional services are
23 outlined in "Revised Attachment A", Schedule B. The billing schedule is included in "Revised
24 Attachment A", Schedule C. CONTRACTOR shall submit annual invoices in triplicate to the
25 County of Fresno, County Clerk/Registrar of Voters, 4525 E. Hamilton Avenue, Fresno, California
26 93702.
27 In no event shall services performed under this Agreement be in excess of
-2- COUNTY OF FRESNO
Fresno,CA
1 Two Hundred Forty Five Thousand, Three Hundred Twelve Dollars and Eighty-Three Cents
2 ($245,312.83) during the term of this Agreement for the period of April 15, 2014 through April 14,
3 2019. It is understood that all expenses incidental to CONTRACTOR'S performance of services
4 under this Agreement shall be borne by CONTRACTOR. CONTRACTOR shall allow a minimum
5 term of Forty-Five (45) days for net payment after an invoice has been approved by the
6 COUNTY."
7 3. "Attachment A" to COUNTY Agreement No. A-14-123 is deleted in its entirety and
8 "Revised Attachment A", attached hereto and incorporated herein by reference, is inserted in its
9 place.
10 4. That all references in COUNTY Agreement No. A-14-123 to "Attachment A" shall
11 be changed to read "Revised Attachment A" where appropriate.
12 5. COUNTY and CONTRACTOR agree that this Amendment 1 is sufficient to amend
13 Agreement No. A-14-123, and that upon execution of this Amendment 1, the original Agreement,
14 and this Amendment 1, shall together be considered the Agreement.
15 6. The Agreement, as hereby amended, is ratified and continued. All provisions,
16 terms, covenants, conditions and promises contained in the Agreement and not amended herein
17 shall remain in full force and effect. This Amendment 1 shall become effective upon execution.
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-3 - COUNTY OF FRESNO
Fresno,CA
I IN WITNESS WHEREOF, the parties hereto have executed this Amendment 1 to Agreement
2 No. A-13-464 as of the day and year first hereinabove written.
3
4 ATTEST:
5 CONTRACTOR: COUNTY OF FRESNO
6 SOUTHTECH S INC.
7
8 BY BY
,;EMS,
Chairman, Board of Supervisors
9 Print
10
Title: �YPS1 raw
11 Chairman of the Board, or
President, or any Vice President
12 BERNICE E. SEIDEL, Clerk
13 Board of Supervisors
14
15
By BY
16 Print Name:A Mr2 _ NtT Cc�Qr�lfij
17 Title: C/ 0 l/
18 Secretary (of Corporation), or
any Assistant Secretary, or
19 Chief Financial Officer, or
any Assistant Treasurer
20
21 PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
22
Mailing Address:
23
24 4181 Flat Rock Drive, Suite 300
Riverside, CA 92505
25 Phone No.: (951) 354-6104
Contact: Chief Executive Officer
26
27
-4 - COUNTY OF FRESNO
Fresno,CA
1 APPROVED AS TO LEGAL FORM:
DANIEL C. CEDERBORG, COUNTY COUNSEL
2
3
4 By
5
APPROVED AS TO ACCOUNTING FORM:
6 VICKI CROW, C.P.A., AUDITOR-CONTROLLER/
7 TREASURER-TAX COLLECTOR
8
9 By
10
11
COUNTY CLERK-ELECTIONS
REVIEWED AND RECOMMENDED FOR APPROVAL:
l
14
15 By
randi L. Orth, County Clerk-Registrar of Voters
16
17
18 Org. No.: 2850
Account No.: 7309/0
19
20
21 BLO:dr
22
23
24
25
26
27
-S - COUNTY OF FRESNO
Fresno,CA
i1
Fresno County Clerk / Registrar of Voters
C1erkDocsTM
Online MarriageTM
Online FBNTM
CornerstoneTM (Cashiering/Fee Accounting)
CheckLogTM
CampaignDoCSTM
WebPublisherTM
eCampaignTM
Software Maintenance and Technical Support
Agreement
For the Period of
April 15, 2014 to April 14, 2019
SouthTech Systems, Inc
4181 Flat Rock Drive, Suite 300
Riverside, CA 92505
(951) 354-6104
SOUTHUGH
SYSTEM
SouthTech—Fresno County 2014-2019
`. — P 12
SOUTHTECH SYSTEMS, INC.
SOFTWARE SUBSCRIPTION AND SUPPORT AGREEMENT
This Agreement is between SouthTech Systems, Inc., a California Corporation, herein referred to
as SOUTHTECH, and County of Fresno Clerk and Registrar of Voters, herein referred to as
"Customer".
Billing Address: Fresno County Clerk
2221 Kern Street
Fresno, CA 93721
Contact: Brandi L. Orth
Phone: (559) 600-3013
Contract Term: April 15, 2014 to April 14, 2019
Contract Amount : $245,312.83
Equipment Location: Fresno County, 2221 Kern Street, Fresno, CA 93721
Primary Contact: Gary Lawrence
Phone: (559) 600-3027
Email address: GLawrence@co.fresno.ca.us
SouthTech agrees to provide and the Customer agrees to accept software services on the software
listed on the attached Schedule A, Schedule B and Schedule C for the prices indicated under the
terms and conditions of this agreement.
SouthTech—Fresno County 2014-2019
Re \ ! seal Attilclilllent Pa,2e 13
1. TERM
1.1 This Agreement is effective as dated on the face of this contract when signed by authorized
representatives of Customer and SouthTech. This Agreement shall remain in full force and
effect for 5 years set forth above.
2. DEFINITIONS
2.1 "Software Product(s)" is "C1erkDocsTM", "Online Marriage", "Online FBN",
"CornerStoneTM Cashiering/Fee Accounting", "CheckLogTM", "CampaignDocsTM",
"WebPublisherTM", and"eCampaignTM", software manufactured by SouthTech.
2.2 "Software" means the SouthTech Systems computer program product(s) identified as
eCampaign and the modules that have been identified in the section called Scope of License.
"Software" includes Major Releases or Upgrades and/or Maintenance Releases or Updates
and/or Patches or Hot Fixes that SouthTech Systems makes commercially available to
customers under this Agreement(or equivalent contract accepted by SouthTech Systems) for
which the applicable fee has been paid. Software also includes all related documentation,
user manuals, operator instructions and other materials used in conjunction with the Software
and provided by SouthTech Systems.
2.3 "Designated System(s)"is the authorized system on which the Customer intends to use the
product.
2.4"System Support Site"is the location at which one or more Designated Systems are installed.
2.5 "Principal System" is the Designated System on which the Software Product is installed, and
must be located at the System Support Site.
2.6 "Service Fee" is the fee currently charged for maintenance with respect to a particular
Software Product as configured for a particular Designated System. If the Software Product
is specified by number of users, then the "Service Fee" for the Principal System will be for
the largest number of users ordered by Customer.
2.7 "Updates" are all error corrections, minor extensions and other changes made by SouthTech
to a Software Product.
2.8 "Major Update" is a new version of the Software Product offering extended capabilities or
enhanced performance. "Major Updates" are not covered by Software Maintenance,but
available to the customer for a discounted price.
2.9 "Non-Update Product" is a Software Product developed and manufactured by a Third Party
and distributed by SouthTech will provide general operational support and service,but
updates are available through the Third Party exclusively.
2.10 "Primary Contact'is the person authorized by Customer to request service from SouthTech
and to whom all updates will be sent on behalf of Customer. Customer will provide
SouthTech written notification of any change in the Primary Contact.
SouthTech—Fresno County 2014-2019
li i ed > ttac1inicz) t A - P 4
2.11 "Software Releases" include the following.
a) A "Patch or Hot Fix" or"Update or Rapid Improvement" may contain single or multiple
bug fixes. Patches must be installed on top of a Major Release or a Maintenance Release
and cannot be used independently.
b) A "Maintenance Release" or"Update Release" contains bug fixes or limited new
functionality. A Maintenance Release or Update Release is designed to provide an
incrementally more stable Software environment.
c) A"Major Release" or"Upgrade" is designed to provide new features or functions or to
improve performance. A Major Release may also contain bug fixes and will have
undergone quality assurance testing prior to release.
d) Software release designations shall follow the format X.YY.ZZZZ, where X refers to the
Major Release or Upgrade Release level, YY refers to the Maintenance Release or Update
Release level, and ZZZZ refers to the Patch or Hot Fix level.
2.12 "Active Filer" is an individual who has current Campaign filing obligations, including
separate filings for multiple offices or ballots. The term does not include individual filers
who have terminated positions and who have received the Fair Political Practices
Commission's required notices.
2.13 "System User" is a user with administrative level access to the Software.
3. GRANT OF LICENSE AND USE; SOFTWARE DELIVERY;
PAYMENT
3.1 Scope of License. Subject to Customer's compliance with this Agreement, SouthTech
Systems hereby grants to Customer a perpetual, non-exclusive, non-transferable license (without
rights to sublicense or to use in a service bureau environment), to use the Software as designed,
including user documentation which are delivered to Customer by SouthTech Systems under this
Agreement for Customer's internal business purposes only. License to Patches,Maintenance
Releases and/or Update Releases and subsequent Major or Upgrade Releases to such computer
program product(s) requires an active Annual Maintenance and Technical Support Agreement.
Customer shall not copy (other than for archival purposes), modify, transfer to another entity, or
use the Software in whole or in part, except as expressly provided for in this Agreement or
authorized in the applicable purchase order or proof of license purchase. Software may not be
exported,rented, leased, or used to process the data of others.
The Software Module included in the Scope of this License is the eCampaign system module.
The modules that have already been purchased by the County and are supported by SouthTech
Systems include: C1erkDocsTM, Online MarriageTM, Online FBNTM, CornerstoneTM
(Cashiering/Fee Accounting), CheckLogTM, CampaignDocsTM, and WebPublisherTM.
3.2 Delivery and Installation. The Software and User Guides will be provided by SouthTech
Systems electronically via FTP.
3.3 Software License Fee. Customer shall pay a one-time license fee in the amount listed below.
This includes the initial Configuration, Data Import, Training and Roll Out. In order to receive
Software Updates, Maintenance and Support, the customer needs to maintain an active Annual
SouthTech—Fresno County 2014-2019
R 1 s e d ( tLsc1iii,l nt A -- Pa 5
Maintenance and Technical Support Agreement, which is renewable on an annual basis. The
Annual Maintenance and Technical Support Fee is fixed for the first 3 years. After this period
the Customer can renew the agreement at a fee not to exceed COL increases up to 5% per year
above the first year price.
In addition, if additional modules are needed, the Customer shall contact SouthTech Systems to
upgrade the Software License. The upgrade fee will be prorated based on which modules are
being added. SouthTech Systems has the right to utilize an electronic monitoring tool to report
the number of CampaignDocs/eCampaign filers in your organization's system at any given
time.
4. SOUTHTECH'S RESPONSIBILITIES
4.1 SouthTech will provide telephone and remedial diagnostics and support during
SouthTech's normal working hours so that each Software Product listed on
Schedule A will operate on a Designated System(s) in all material respects as described in
the then current user documentation for such product. Diagnostic maintenance for the
System Support Site will include action to verify the problem's existence and to determine
conditions under which such problems may re-occur. This shall include problem isolation to
hardware or SouthTech software. After such verification and determination, that a SouthTech
software problem exists, SouthTech will, at its option and expense,provide one of the
following:
4.1.1 An immediate patch for the problem;
4.1.2 A temporary bypass or work around for the problem;
4.1.3 A statement that the problem will be corrected in the next update release;
4.1.4 A statement that the problem will be reported to the Third Party of the Non-Update
Product;
4.1.5 A statement that more information about the problem is required;
4.1.6 A statement that the Software Product operates substantially as described in its current
user documentation or that the problem arises when such product is used in a manner not
intended for such product design.
4.2 SouthTech will provide telephone support for up to twenty four(24) hours per a twelve
month period (calculated as two hours per month for the term of the agreement; but the 24
hours may be used at any time within the 12 month period). SouthTech will provide general
consulting services, which include general support for standard operations and application
support. SouthTech will bill Customer at the then current rates for support in excess of
twenty four hours per year at the scheduled rates for technical support. Telephone support is
measured in 30-minute increments of time
4.3 SouthTech will periodically deliver one (1) copy of the updates for each Software Product to
the Primary Contact for the Designated System(s) as these updates are provided SouthTech.
This service is not available for Non-Update Products.
SouthTech—Fresno County 2014-2019
Rey iscd Attachment A Pa is 16
4.4 Under this Agreement, SouthTech is unable to provide updates on specific Third Party
package software (e.g. Microsoft products: Windows Operating System,Word, SQL, etc.). It
is the end-user's responsibility to register all Third Party products with the appropriate
vendor.
4.5 SouthTech will periodically deliver one (1) copy of the update notices for the Software
Products when received from Third Party to the Primary Contact for the Designated
System(s).
4.6 SouthTech will continue to provide support for the previous revision of a Software Product
for a period of 180 days following release of a Software Product Update.
4.7 SouthTech will ship software updates, documentation and general support material using
standard surface priority or through use of electronic delivery using e-mail or file transfer
protocol (FTP).
5. SERVICE LIMITATION
5.1 In no event will SouthTech be liable for any loss of data, loss of profits, or any special,
indirect or consequential damages in connection with providing or failing to provide the
services described herein.
6. CUSTOMER RESPONSIBILITIES
6.1 Customer shall be licensed for all Software Products for which support services are
requested.
6.2 Customer shall load and test new revisions of the Software Product within two (2) weeks of
their release date.
6.3 Customer shall maintain a remote dial-in support capability as specified by SouthTech and
not limit or otherwise restrict SouthTech access to the system or information pertaining to the
reported problem. All such information derived by SouthTech shall be kept in strict
confidence.
6.4 Customer shall perform reasonable software/hardware tests upon request from the SouthTech
Customer Support Center personnel.
6.5 Customer shall agree to automatic amendment to attached Schedule A to reflect shipment of
Software Products not previously shipped to Customer and additional copies of Software
Products for use on Designated System(s).
6.6 Customer agrees to implement each patch,bypass or work around update or other solution to
such problem provided by SouthTech in a timely manner. Failure to do so releases
SouthTech from any obligation to further support the software.
6.7 Customer agrees to return upon request and at Customer's expense, any loaned media or
equipment.
SouthTech—Fresno County 2014-2019
tiev Isecl Attachment A —Page 17
6.8 Customer is responsible for acquiring and maintaining current release levels of Non-Update
Products as recommended by SouthTech.
7. CHARGES
7.1 Annual Agreement charges will be invoiced in advance of service period and are due and
payable as specified in the terms of the invoice.
7.2 SouthTech may change the software charges and professional services rates after the initial
one (1) year Agreement period upon providing a ninety(90) day written notification. The
new charges will not exceed the then current published SouthTech prices for software
support on the effective date.
7.3 Charges include form changes each year as identified in Schedule A.
7.4 Charges for software added to this Agreement will be at the current published prices at the
time the software is added.
7.5 All charges are exclusive of any installation fees, customs, import duties, federal, state,
municipal, or other government excise, sales,use, occupational or like taxes now in force or
enacted in the future, and all such taxes if paid by SouthTech shall be added to the charges
outlined herein.
7.6 SouthTech may, at its sole option, immediately terminate or temporarily suspend all of its
responsibilities stated in this Agreement in the event Customer is delinquent in the payment
of any invoice from SouthTech for a period in excess of thirty(30) days.
8. TERMI NA TION
8.1 In the event of a material breach of SouthTech License Agreements by Licensee not cured
within thirty (30) days after notice thereof, SouthTech shall have the right to terminate the
License Agreement, the license therein granted and/or this (or any subsequently adopted)
software subscription and maintenance agreement. Upon termination or cancellation of the
License Agreement, Licensee shall forthwith return to SouthTech all existing copies of the
Software, accompanied by a certification by an officer of Licensee that the items so returned
constitute all the existing copies or counterparts (whole or partial), of the Software and that
Licensee has not retained or disposed of any copies or counterparts thereof. In the event of a
material breach of this Software Subscription and Maintenance Agreement by Customer, not
cured within thirty (30) days after notice thereof, SouthTech shall have the right to terminate
this Agreement.
9. GENERAL
9.1 If any provision of this Agreement shall be held invalid, illegal, or unenforceable, the
validity, legality and enforceability of the remaining provisions shall in no way be affected or
impaired thereby.
9.2 SouthTech shall retain the right to publish problems, questions, resolutions and responses.
SouthTech—Fresno County 2014-2019
Revised Attachment A — Page 18
9.3 Failure to make payment of any invoices past due more than thirty (30) days shall constitute
default. Failure to perform an obligation or covenant under this Agreement shall constitute
default. Upon default, SouthTech at its sole discretion may terminate this Agreement by
written notification to Customer.
9.4 It is expressly understood that if either party on any occasion fails to perform any term of this
Agreement and the other party does not force that term, the failure to enforce on that
occasion shall not prevent enforcement on any other occasion.
9.5 Customer shall not assign the Agreement without prior written approval of SouthTech.
9.6 This Agreement shall be governed by the laws of the State of California.
9.7 From time to time, SouthTech will release new features for their software, which are sold as
Options. If these Options are desired, the Customer must purchase them from SouthTech.
9.8 SouthTech may obtain feedback and other collaborative input (collectively"Input") from
Customer's personnel during the development and implementation of the SouthTech
products and services under this Agreement. Customer acknowledges that such Input may be
incorporated into the applicable products and services developed by SouthTech and provided
to Customer under this Agreement and Customer hereby assigns to SouthTech all rights, title
and interest in and to all Input provided to SouthTech.
10. FORCE MAJEURE
10.1 Except with respect to Customer's obligation to make timely payments, neither party shall
be held responsible for any delay or failure in performance to the extent that such delay or
failure is caused by fires, strikes, embargoes, explosions, earthquakes, floods, wars, water,
the elements,labor disputes, government requirements, civil or military authorities, Acts of
God or the Public Enemy, inability to secure raw materials or transportation failures, acts of
omissions of carriers or suppliers or other causes beyond the control whether or not similar
to the foregoing.
11. ACCEPTANCE
11.1 Signing of this Agreement constitutes acceptance of each provision of this SouthTech
Software Subscription and Support Agreement.
SouthTech—Fresno County 2014-2019
19
Schedule A
SOUTHTECH SYSTEMS, INC.
SOFTWARE SUBSCRIPTION AND SUPPORT AGREEMENT
Coverage
The following software is covered by this agreement:
Products: C1erkDocsTM
Online MarriageTM
Online FBNTM
CornerStoneTM Cashiering/Fee Accounting
CheckLogTM
CampaignDocsTM
WebPublisherTM
eCampaignTM
Services: Installation, maintenance and support, including form updates and specialized
services.
Location: Fresno County/County Clerk and Registrar of Voters Office
Annual costs for software, maintenance and support provided to County will be as follows:
April 15,2014 to April 14,2015
Product Software Tech Sub Total Taxes Total
Maintenance Support
(Taxable)
ClerkDocsTM 4,129.65 6,194.48 10,324.13 0.00 10,324.13
Online Apps 1,307.73 1,961.08 3,268.81 0.00 3,268.81
CornerstoneTM
(Cashiering/Fee
Accounting) 4,301.71 6,452.59 10,754.30 0.00 10,754.30
Cam ai nDocsTM 1,479.81 2,219.68 3,699.49 0.00 3,699.49
WebPublisherTM 929.15 1,393.77 2,322.92 0.00 2,322.92
2 State Changes 0.00 1 9,025.00 1 9,025.00 0.00 9,025.00
Totals 12,148.05 27,246.60 1 39,394.65 0.00 39,394.65
SouthTech—Fresno County 2014-2019
R -: ised Attachment A - I' age 110
April 15,2015 to April 14,2016
Product Software Tech Sub Total Taxes Total
Maintenance Support
(Taxable)
C1erkDocsTM 4,129.65 6,194.48 10,324.13 0.00 10,324.13
Online Apps 1,307.73 1,961.08 3,268.81 0.00 3,268.81
CornerstoneTM
(Cashiering/Fee
Accounting) 4,301.71 6,452.59 10,754.30 0.00 10,754.30
CampaignDocsTM 1,479.81 2,219.68 3,699.49 0.00 3,699.49
Campaign
DocsTM Security
Upgrade 9,000.00 0.00 9,000.00 0.00 9,000.00
WebPublisherTM 929.15 1,393.77 2,322.92 0.00 2,322.92
2 State Changes 0.00 9,025.00 9,025.00 0.00 9,025.00
Totals 12,148.05 27,246.60 1 48,394.65 1 0.00 48,394.65
April 15, 2016 to April 14,2017
Product System Software Tech Sub Total Taxes Total
Module Maintenance Support
(Taxable)
C1erkDocsTM 0.00 4,129.65 6,194.48 10,324.13 0.00 10,324.13
Online Apps 0.00 1,307.73 1,961.08 3,268.81 0.00 3,268.81
CornerstoneTM
(Cashiering/Fee
Accounting) 0.00 4,301.71 6,452.59 10,754.30 0.00 10,754.30
CampaignDoeSTM 0.00 1,479.81 2,219.68 3,699.49 0.00 3,699.49
WebPublisherTM 0.00 929.15 1,393.77 2,322.92 0.00 2,322.92
Unlimited Form
Changes* 0.00 0.00 9,025.00 9,025.00 0.00 1 9,025.00
Specialized
Services (Fee for
Service)'`` 0.00 0.00 5,000.00 5,000.00 0.00 5,000.00
eCampaignTM 14,227.00 1,685.43 1,685.43 17,597.86 0.00 17,597.86
Totals 14,227.00 22,858.48 33,932.03 61,992.51 0.00 61,992.51
SouthTech—Fresno County 2014-2019
11
April 15,2017 to April 14, 2018
Product Software Tech Sub Total Taxes Total
Maintenance Support
(Taxable)
C1erkDocsTM 4,129.65 6,194.48 10,324.13 0.00 10,324.13
Online Apps 1,307.73 1,961.08 3,268.81 0.00 3,268.81
CornerstoneTM
(Cashiering/Fee
Accounting) 4,301.71 6,452.59 10,754.30 0.00 10,754.30
Cam aignDocsTM 1,479.81 2,219.68 3,699.49 0.00 3,699.49
WebPublisherTM 929.15 1,393.77 2,322.92 0.00 2,322.92
Unlimited Form
Changes* 0.00 9,025.00 9,025.00 0.00 9,025.00
Specialized
Services (Fee for
Service)*' 0.00 5,000.00 5,000.00 0.00 5,000.00
eCam aignTM 1,685.43 1,685.43 3,370.86 0.00 3,370.86
Totals 13,833.48 33,932.03 47,765.51 0.00 47,765.51
April 15,2018 to April 14, 2019
Product Software Tech Sub Total Taxes Total
Maintenance Support
(Taxable)
C1erkDocsTM 4,129.65 6,194.48 10,324.13 0.00 10,324.13
Online Apps 17307.73 1,961.08 3,268.81 0.00 3,268.81
CornerstoneTM
(Cashiering/Fee
Accounting) 4,301.71 6,452.59 10,754.30 0.00 10,754.30
CampaignDocSTM 1,479.81 2,219.68 3,699.49 0.00 3,699.49
WebPublisherTM 929.15 1,393.77 2,322.92 0.00 2,322.92
Unlimited Form
Changes* 0.00 9,025.00 9,025.00 0.00 9,025.00
Specialized
Services (Fee for
Service)*' 0.00 5,000.00 5,000.00 0.00 5,000.00
eCam ai nTM 1,685.43 1,685.43 3,370.86 1 0.00 3,370.86
Totals 13,833.48 33,932.03 47,765.51 1 0.00 479765.51
*SouthTech will provide unlimited form changes beginning on April 15, 2016 through April 14,
2019.
*'SouthTech will provide specialized services (i.e. reports, website updates, etc.) at the request of
the County Clerk from the period of April 15, 2016 through April 14, 2019. SouthTech shall bill
County on a fee-for-service basis for specialized services. Total costs for specialized services
shall not exceed$5,000 per year.
License Scope:
The software listed above licensed for use by County of Fresno Clerk and Registrar of Voters at
SouthTech—Fresno County 2014-2019
Revised Attachment A—Pate 112
Your Address and is limited to one (1) server database license, and up to (10) workstations.
Customer Service Contact.
SouthTech Customer Service can be reached by calling your designated Technical Account Manager
(Grant Gyulnazaryan) at(951) 354-6104, by e-mail to support@southtechsystems.com or by calling the
main office at (951) 354-6104
SouthTech—Fresno County 2014-2019
Revised Att chilie nt A - Page 113
Schedule B
Professional Service Rates
SouthTech Systems, Inc.
Hourly Rates as of January 1, 2014
Standard Discounted'
Position Title
Principal $225.00 $202.50
Project Manager $200.00 $180.00
Senior Programmer/Analyst $175.00 $157.50
Programmer/Analyst $150.00 $135.00
Trainer/Technical Support $125.00 $112.50
Customers with a SouthTech Systems software maintenance
agreement qualify for a 10%discounted labor rates when
purchasing professional services for design, programming
and implementation of news stem features and functionalities.
Fixed price proposals using the discounted rates can be
provided based on a written work request with a detailed scope
of work.
SouthTech—Fresno County 2014-2019
� 14
Schedule C—eCampaignTM Pricing Details and Billing Schedule
Amendment I to Agreement No. A-14-123 will allow for the purchase of the eCampaignTM
module with maintenance and support as outlined below.
Purchase Price Based on Population of 950,000
System Module ModulesUnit Price Total Price
Needed
Cam ai nDocs System 0 $26,644.10 $0.00
eCam ai n System 1 $22,837.80 $22,837.80
Public Kiosk Module 0 $5,709.45 $0.00
Web Redaction/Web Publishing Module 0 $11,418.90 $0.00
Subtotal License Fee $22,837.80
Multi System Discount -$6,851.34
Total License Fee 1 $15,986.46
Professional Services $2,740.54
Config Hosting Fee (If Hosted by SouthTech) 0 $397.66
No Tax- FTP Download 0.00% $0.00
Tota 1 $18,727.00
Credit for 1 state form 2016-2017 -$4,500.00
One Time Grand Total $14.227.00
Annual Costs 60 Days after Installation
Hosting Fee (If Hosted by SouthTech) 0 $2,385.95 $0.00
Software Support and Maintenance $3,370.86
No Tax- FTP Download 0.00% $0.00
Payment Schedule. Each task group must be completed and accepted by the Customer prior to
payment. SouthTech Systems will invoice the Customer upon completion of a task group. If any
additional work is requested above the scope of work, the services will be billed separately and
in accordance to the procedures mutually agreed upon. Payments are due within 30 days of
receipt of invoice.
SouthTech—Fresno County 2014-2019
115
Purchase Billing Schedule - Based on Population of 950,000
Invoice Date Task# Deliverable Cost Description Cost
1 Finalize Contract and update
project plan License Fee $5,743.23
Prof.Services $1,370.27
Invoice#1
(50 %of Week 1 2 Hardware Readiness No Tax- FTP Download $0.00
Tota 1)
Deliver Software for
3 Installation
i n Tra i ni ng Envi ronment Invoice Total $7,113.50
Tra i n i ng and Revi ew of the
4 System
Invoice#2 License Fee $3,445.94
(30 %of Week 3 5 Installation in Production Prof.Services $822.16
Total) No Tax- FTP Download $0.00
6 Configuration
Invoice Total $4,268.10
7 Final Acceptance by Customer
License Fee $2,297.29
Invoice#3 8 Go Live Prof.Services $548.11
(20 %of Week 4
No Tax- FTP Download $0.00
Tota I)
9 Go Live Technical Support
10 Implementation Support Invoice Total $2,845.40
60 Day Maintenance Fee $3,370.86
After Annual Software Maintenance
Annual Installs
and Support No Tax-FTP Download $0.00
Maintenance tion
(Week
g) Invoice Total $3,370.86
SouthTech—Fresno County 2014-2019