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Home My WebLink AboutAgreement A-15-167-10 with Sheriffs Department and USDA Forest Service Sierra National Forest.pdf 1 USDA Forest Service Law Enforcement Service Agreement(s) Modification 10 2 ($20,000) FY 2015-16 3 4 REVIEWED & RECOMMENDED By.- FOR APPROVAL 5 6 7 - MARGARET MIMS, Sheriff-Coroner Ernest Buddy Mendes, Chairman, 8 Board of Supervisors 9 ATTEST: 10 BERNICE E.SEIDEL,Clerk Board of Supervisors 11 By sQn.•� t n,o Deputy 12 13 APPROVED AS TO LEGAL FORM: 14 Daniel C. Cederborg, County Counsel 15 16 17 B D uty 18 19 APPROVED AS TO /0UNTING FORM: VICKI CROW, Auditor-Controller/Treasurer-Tax Collector 20 21 22 By (�� 23 24 Fund 0001 Subclass 10000 25 ORGS 31113228 Account 4975 26 27 28 1 Agreement No. 15-167-10 USDA,Forest Service OMB 0596-0217 FS-15004A FS Agreement No. 12-LE-110513 60-009 Cooperator Agreement No. Mod 010 EXHIBIT A COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The FRESNO COUNTY SHERIFF'S DEPARTMENT And the USDA,FOREST SERVICE SIERRA NATIONAL FOREST 2016 ANNUAL OPERATING AND FINANCIAL PLAN This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between the Fresno County Sheriffs Department, hereinafter referred to as "Cooperator,"and the USDA, Forest Service, Sierra National Forest,hereinafter referred to as the"U.S. Forest Service,"under the provisions of Cooperative Law Enforcement Agreement #12-LE-11051360-009 executed on November 22, 2011. This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning October 1, 2015 and ending September 30, 2016. Previous Year Carry-over: $3,242.00 Current Fiscal Year Obligation: $16,758.00 FY2016 Total Annual Operating Plan: $20,000 I. GENERAL: A. The following individuals shall be the designated and alternate representative(s) of each party, so designated to make or receive requests for special enforcement activities. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Margaret Mims, Sheriff Lt. Frances Devins P.O. Box 1788 5717 E. Shields Ave. Fresno, CA 92717 Fresno, CA 93727 Telephone: 559-488-3121 Telephone: 559-600-8039 Email: Frances.Devins@Fresnosheriff.org Page 1 of 7 U+�S USDA,Forest Service OMB 0596-0217 FS-1500-8A Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager U.S. Forest Service Administrative Contact Contact Cody Wheeler, Patrol Captain Rita Wears, Patrol Commander 1600 Tollhouse Rd. 444 East Bonita Ave. Clovis, CA 93611 San Dimas, CA 91773 Telephone: 559-297-0706 ext. 4986 Telephone: 909-929-7075 FAX: 559-294-4802 FAX: 909-592-1404 Email: ccwheeler@fs.fed.us Email: rwears@fs.fed.us B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Wages at the prevailing rate of$96.78/hour plus fringe benefits for the individual officer. Residential rental at Huntington Lake for the period of June 15, 2016 through September 30, 2016 at the rate of$50.00 per month. II. PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity. 1. Patrol on following U.S. Forest Service roads: Assignment of one Deputy Sheriff shall be the patrol of Stump Springs Road and the High Sierra Recreation Area; each to be provided at a minimum of once per week or as need indicates. Other roads needing patrol on a regular basis include but are not limited to: Dinkey Creek Road, McKinley Grove Road, Courtright Road, Black Rock Road, Trimmer Springs Road, and Big Creek Road. These roads will be patrolled as need indicates or as requested by the designated representative or alternate representative with the agreement of the Cooperator. The Deputy is to provide copies of all written reports, incident reports, and citations occurring on National Forest Lands after approval of Supervisory Officer to the designated representative for agency LEIMARS data entry. Page 2 of 7 IG�iS USDA,Forest Service OMB 0596-1217 FS-1500-8A 2. Patrol in the following campgrounds, developed sites, or dispersed areas: Assignment of one Deputy Sheriff, in addition to the present Deputy Sheriff at Shaver Lake to the Huntington Lake Recreational Area on a full time (40 hours per week basis for the period commencing on or about June 22, 2016 through August 9, 2016. The primary duties of this deputy shall include answering calls for service, routine patrol, necessary investigation of criminal offenses and insuring the general safety of recreational activities. These campgrounds and recreational sites include but are not limited to; Rancheria, Eastwood, College, Deer Creek, Kinnikinnick, Bear Cove, Catavee, Billy Creek, Billy Creek Lower, and Doweville. These Deputies are to provide copies of all written reports, incident reports, citations, and incidents occurring on National Forest Lands after approval of their Supervisory Officer to the designated or alternate representative for agency LEIMARS data entry. Any funding not used under section III TRAINING and Section IV EQUIPMENT will be allocated to Patrol activities under Section 11. PATROL ACTIVITIES and will not exceed a combined total of$20,000.00 Total reimbursement for this category shall not exceed the amount of$20,000.00 III. TRAINING: See Cooperative Law Enforcement Agreement Provision IV-K for additional information. Training will be limited to work related training aimed at improving the overall efficiency of the enforcement and patrol activities related to this agreement between the Cooperator and the Forest Service. This includes training for those Officers that work in the mountainous terrain and County areas within the boundaries of the Sierra National Forest. It is mutually understood that at the time of this agreement that not all parties will know of all the training that is available. Total reimbursement for training may not exceed: 10% of the total agreement. IV. EQUIPMENT: See Cooperative Law Enforcement Agreement Provisions IV-K, IV-L, and IV-M for additional information. All equipment purchased will be for the Area Four Mountain Patrol unit Operations and will be beneficial for the mutually agreed upon law enforcement mission conducted for this agreement. These items should benefit the patrol deputies job functions in patrolling the National Forest and surrounding county lands. Items such as Vehicle Winches, Winch Carriers, GPS Units, Digital Cameras, Computer Devices, Boats, Boat Docks, All Terrain Vehicles, Motorcycles, Search and Rescue Equipment, Hiking Gear, etc. to name a few examples. These item's will be purchased and owned by the County and reimbursed under this agreement with copies of said Page 3 of 7 S USDA,Forest Service OMB 0596-0217 FS-1500-8A purchases forwarded to the designated or alternate representative. Other equipment purchases will be mutually agreed upon between the designated representative or alternate representative. Total reimbursement for equipment shall not exceed: 10% of the total agreement. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being authorized. Requests for funds should be made to the U.S. Forest Service designated representative listed in Item I-A of this Annual Operating Plan. The designated representative will then notify Cooperator whether funds will be authorized for reimbursement. If funds are authorized, the parties will then jointly prepare a revised Annual Operating Plan. 1. Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the Patrol Captain; however, it may come from the Special Agent in Charge or their designated representative. Reimbursement shall be made at the rates specified in Section I-B. Deputies assigned to the incident will coordinate all of their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order, the Cooperator agrees to provide special services beyond those provided under Section II-A, within the Cooperator's resource capabilities, for the enforcement of State and local laws related to the protection of persons and their property. The Cooperator will be compensated at the rate specified in Section I-B; the Forest Service will specify times and schedules. Upon concurrence of the local Patrol Captain or their designated representative, an official from the Incident Management Team managing the incident, Cooperator personnel assigned to an incident where meals are provided will be entitled to such meals. 3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated or which typically include very short notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a Forest Service representative listed in Section I-A for requested services of this nature, reimbursement shall be made at the rates specified in Section I-B. Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. Pauc 4 47 U+�S USDA,Forest Service OMB 0596-0217 FS-1500-8A This includes but is not limited to situations which are normally unanticipated or which typically include very short notice, large group gatherings such as rock concerts, demonstrations, and organizational rendezvous. V. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions II-H and III-B for additional information. The Cooperator will furnish the Forest Service with itemized monthly statements for expenditures. The statement shall be in sufficient detail to allow the Forest Service to tie these expenditures back to reimbursable expenses and the rate schedule and shall be certified by the County of Fresno as being current and proper. These statements must be accompanied by a Law Enforcement Activity Report, form FS-5300-5, filled out as required by Provision 1 I-G of the Cooperative Law Enforcement Agreement 12-LE- 11051360-009. A. Mail copies of itemized billing statements to: Cody Wheeler, Patrol Captain USFS Law Enforcement 1600 Tollhouse Rd. Clovis, CA 93611 Send hard copy invoices to: US Forest Service Albuquerque Service Center Payments —Grants & Agreements 101 B Sun Ave NE Albuquerque, NM 87109 Or fax to: 877-687-4984 Or e-mail scanned invoice to: ASC GA@fs.fed.us Final billings for reimbursement must be received by the Forest Service before October 30, 2016 in order to receive payment. Please see agreement provision IV- V regarding use of funding in succeeding years. Annually update the registration of the County Sheriff's DUNS#on the System for Award Management (SAM) website at www.sam.gov for the verification of the EFT (Electronic Funds Transfer) banking information. Page 5 of 7 U�S USDA,Forest Service OMB 0596-0217 FS-1500-8A B. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Category Estimated Costs Not to Exceed by % Patrol Activities $20,000 Training 10% Equipment 10% Special Enforcement Situations Total $20,000 C. Any remaining funding in this Annual Operating Plan may be carried forward to the next FY2017 year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV-D. D. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. Page 6 of 7 217 S USDA,Forest Service OMB 059 F5-t500-8A08A In witness whereof,the parties hereto have executed this Annual Operating Plan as of the last date written below. ti 2,8 MARGARET MIMS, Sheriff Oate es ounty DEAN GOULD,Forest Supervisor date U.S. Forest Service, Sierra National Forest FRESNO COUNTY Date County Commissioner �� a...-1. -- ALI. DON HOANG Date Special Agent in Charge, Pacific Southwest Region The authority and format of this agreement have been reviewed and approved for signature. MONICA E. IRVIN Date U.S. Forest Service Grants Management Specialist Burden Statement According to the Paperwork Reduction Act of 1995,an agency may not conduct or sponsor,and a person is not required to respond to a collection of information unless it displays a vald OMB control number. The valid OMB control number for this information collection is 0596.0217. The time required to complete this information collection is estimated to average 3 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of Information. The U.S.Department of Agriculture(USDA)prohibits discriminatlon in all its programs and activities on the basis of race,color,national origin,age,disability,and where applicable,sex,marital status,familial status,parental status,religion,sexual orientation,genetic information,political beliefs,reprisal,or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information(Braille,large print,audiciape,etc.)should contact USDA's TARGET Center at 202-720-2600(voice and TDD). To file a complaint of discrimination,write USDA,Director,Office of Civil Rights,1400 Independence Avenue,SW,Washington,DC 20250-9410 or call toll free (866)632-9992(voice). TDD users can contact USDA through local relay or the Federal relay at(800)877-8339(TDD)or(866)377-8642(relay voice). USDA is an equal opportunity provider and employer. ATTEST; BERNICE E.SEIDEL,Clerk Board of SUM nn$^.r. By -QAus.&,v,-) � � Page 7 of 7 Deputy