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Agreement A-15-265 with Phamatech Inc..pdf
Agreement No. 15-265 1 AGREEMENT 2 3 THIS AGREEMENT is made and entered into this day of l , 2015, by 4 and between the COUNTY OF FRESNO, a political subdivision of the State of California, 5 hereinafter referred to as "COUNTY," and PHAMATECH, INC. dba PHAMATECH 6 LABORATORIES AND DIAGNOSTICS, a California Corporation, whose address is 15175 7 Innovation Drive, San Diego, CA , 92128, hereinafter referred to as "CONTRACTOR." 8 WITNESSETH: 9 WHEREAS, COUNTY's Probation Department has need of toxicology laboratory 10 services including, but not limited to, supplies for specimen collections; specimen pick-up and 11 delivery; and laboratory testing for evidentiary analysis, consultation and testimony; and 12 WHEREAS, CONTRACTOR is qualified and willing to provide such services pursuant 13 to the terms and conditions of this Agreement. 14 NOW, THEREFORE, in consideration of their mutual promises, covenants, and 15 conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agrees as 16 follows: 17 1. OBLIGATIONS OF THE CONTRACTOR 18 A. CONTRACTOR shall perform all services and fulfill all responsibilities in a 19 manner consistent with COUNTY'S Request for Quotation (RFQ) No. 962-5320 dated January 6, 20 2015, Addendum No. One (1) thereto, dated January 22, 2015, and Addendum No. Two (2) 21 thereto, dated January 29, 2015, (collectively COUNTY'S "Revised RFQ") attached hereto as 22 Exhibit A, and CONTRACTOR'S response to said Revised RFQ dated February 3, 2015 23 (hereinafter"Response") attached hereto as Exhibit B, both exhibits of which are incorporated 24 herein by reference and made part of this Agreement. A copy of COUNTY'S Revised RFQ and 25 CONTRACTOR'S Response shall be retained and made available during the term of this 26 Agreement by the Probation Department. 27 B. CONTRACTOR may subcontract with local laboratories in the event that 28 CONTRACTOR is not able to perform all tests and provide all services required hereunder, but -1- 1 only if such laboratories are able to provide the same or better level and quality of service as 2 CONTRACTOR. 3 C. CONTRACTOR shall bear sole and primary responsibility for all services 4 including results, to be provided in a timely manner, even when tests and services are provided by 5 CONTRACTOR'S subcontractor. COUNTY shall not deal with any subcontractor for any service 6 or test results, in accordance with Section 13, entitled "SUBCONTRACTS," of this Agreement. 7 2. TERM: This Agreement shall become effective on the 1 st day of July, 2015 8 and shall terminate on the 30th day of June, 2016. 9 3. TERMINATION 10 A. Non-Allocation of Funds - The terms of this Agreement, and the services to 11 be provided thereunder, are contingent on the approval of funds by the appropriating government 12 agency. Should sufficient funds not be allocated, the services provided may be modified, or this 13 Agreement terminated, at any time by giving the CONTRACTOR thirty (30) days advance written 14 notice. 15 B. Breach of Contract -The COUNTY may immediately suspend or terminate 16 this Agreement in whole or in part, where in the determination of the COUNTY there is: 17 1) An illegal or improper use of funds; 18 2) A failure to comply with any term of this Agreement; 19 3) A substantially incorrect or incomplete report submitted to the 20 COUNTY; 21 4) Improperly performed service. 22 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY 23 of any breach of this Agreement or any default which may then exist on the part of the 24 CONTRACTOR. Neither shall such payment impair or prejudice any remedy available to the 25 COUNTY with respect to the breach or default. The COUNTY shall have the right to demand of 26 the CONTRACTOR the repayment to the COUNTY of any funds disbursed to the CONTRACTOR 27 under this Agreement, which in the judgment of the COUNTY were not expended in accordance 28 with the terms of this Agreement. The CONTRACTOR shall promptly refund any such funds upon -2- 1 demand. 2 C. Without Cause- Under circumstances other than those set forth above, 3 this Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written 4 notice of an intention to terminate to CONTRACTOR. 5 4. COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR and 6 CONTRACTOR agrees to receive compensation for services at the rates set forth in 7 CONTRACTOR's Quotation Schedule, attached hereto as Exhibit "C" and by this reference 8 incorporated herein. In no event shall the maximum amount of compensation paid to 9 CONTRACTOR by COUNTY'S Probation Department exceed Three Hundred Thousand and 10 No/100 Dollars ($300,000) during the twelve-month period (July 1, 2015—June 30, 2016) of this 11 Agreement. 12 All expenses incidental to CONTRACTOR'S performance of services under 13 this Agreement shall be borne by CONTRACTOR. 14 CONTRACTOR'S invoices, submitted monthly and separately for each 15 Probation account number, shall reference the COUNTY Agreement Number as noted on page 1 16 of this Agreement, and shall include the account number, laboratory control number, client name, 17 date of birth, sex, date of service, test description, number of test performed, and the individual 18 unit cost of each test within the invoicing period. Invoices shall be addressed to the Fresno 19 County Probation Department Business Office, 3330 E. American Avenue Suite B, Fresno ,CA 20 93725. COUNTY shall pay CONTRACTOR within forty-five (45) days after receipt and 21 verification of CONTRACTOR's properly completed invoices. 22 If invoices are incorrect, COUNTY shall have the right to withhold payment as 23 to only that portion of the invoice that is incorrect. COUNTY shall provide five (5) days prior notice 24 to CONTRACTOR of any intent to withhold funds due to incorrect invoices. CONTRACTOR 25 agrees to continue to provide service for a period of ninety (90) days after notification of an 26 incorrect invoice. If after (90) days, an invoice is still not corrected to the Probation Department's 27 satisfaction, COUNTY shall have the right to deny payment on such invoices. 28 In the event this Agreement is terminated, CONTRACTOR shall submit all -3- 1 invoices to COUNTY for services provided up to the date of termination within (90) days following 2 the termination date. COUNTY shall have the right to deny payment on any invoices not 3 submitted within ninety (90) days following the termination date of this Agreement,. 4 5. INDEPENDENT CONTRACTOR: In performance of the work, duties and 5 obligations assumed by CONTRACTOR under this Agreement, it is mutually understood and 6 agreed that CONTRACTOR, including any and all of the CONTRACTOR'S officers, agents, and 7 employees will at all times be acting and performing as an independent contractor, and shall act in 8 an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or 9 associate of the COUNTY. Furthermore, COUNTY shall have no right to control or supervise or 10 direct the manner or method by which CONTRACTOR shall perform its work and function. 11 However, COUNTY shall retain the right to administer this Agreement so as to verify that 12 CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof. 13 CONTRACTOR and COUNTY shall comply with all applicable provisions of 14 law and the rules and regulations, if any, of governmental authorities having jurisdiction over 15 matters the subject thereof. 16 Because of its status as an independent contractor, CONTRACTOR shall have 17 absolutely no right to employment rights and benefits available to COUNTY employees. 18 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its 19 employees all legally-required employee benefits. In addition, CONTRACTOR shall be solely 20 responsible and save COUNTY harmless from all matters relating to payment of 21 CONTRACTOR'S employees, including compliance with Social Security withholding and all other 22 regulations governing such matters. It is acknowledged that during the term of this Agreement, 23 CONTRACTOR may be providing services to others unrelated to the COUNTY or to this 24 Agreement. 25 6. MODIFICATION: Any matters of this Agreement may be modified from time 26 to time by the written consent of all the parties without, in any way, affecting the remainder. 27 A. Notwithstanding the above, "minor modifications", as determined by 28 CONTRACTOR or the Chief Probation Officer or his or her designee, may be made to Section 1, -4- 1 entitled "OBLIGATIONS OF CONTRACTOR," of this Agreement, or to Exhibit A. Such "minor 2 modifications" will be accomplished through a written letter from the Chief Probation Officer or his 3 or her designee to the CONTRACTOR or a written letter by CONTRACTOR to the Chief Probation 4 Officer or his or her designee, followed by a letter of approval sent by the receiving party to the 5 sending party, provided however, neither party shall be obligated to approve any "minor 6 modifications" proposed by the other party. Such "Minor modifications" shall not affect the 7 maximum compensation allowable under this Agreement, and shall be defined as and limited to 8 the following: 9 1. The addition of toxicology laboratory tests (i.e., steroids), which 10 shall not exceed the highest rates quoted in Exhibit C for qualitative and quantitative testing by 11 more than $12.00; and 12 2. The addition or deletion of a urine specimen collection or pick- 13 up site; and 14 3. Changes in addresses to which notices or invoices are to be 15 sent. 16 7. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this 17 Agreement nor their rights or duties under this Agreement without the prior written consent of the 18 other party, except as provided in Section 1.0 and Section 13 of this Agreement. 19 8. HOLD HARMLESS: CONTRACTOR agrees to indemnify, save, hold 20 harmless, and at COUNTY'S request, defend the COUNTY, its officers, agents, and employees 21 from any and all costs and expenses, damages, liabilities, claims, and losses occurring or 22 resulting to COUNTY in connection with the performance, or failure to perform, by 23 CONTRACTOR, its officers, agents, or employees under this Agreement, and from any and all 24 costs and expenses, damages, liabilities, claims, and losses occurring or resulting to any person, 25 firm, or corporation who may be injured or damaged by the performance, or failure to perform, 26 of CONTRACTOR, its officers, agents, or employees under this Agreement. 27 9. INSURANCE: 28 Without limiting the COUNTY's right to obtain indemnification from -5- 1 CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full 2 force and effect, the following insurance policies or a program of self-insurance throughout the 3 term of this Agreement: 4 A. Commercial General Liability 5 Commercial General Liability Insurance with limits of not less than One 6 Million Dollars ($1,000,000) per occurrence and an annual aggregate of Two Million Dollars 7 ($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require 8 specific coverages including completed operations, products liability, contractual liability, 9 Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed 10 necessary because of the nature of this contract. 11 B. Automobile Liability 12 Comprehensive Automobile Liability Insurance with limits for bodily injury of 13 not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred 14 Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty 15 Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred 16 Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used 17 in connection with this Agreement. 18 C. Professional Liability 19 If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., 20 L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less 21 than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) 22 annual aggregate. 23 D. Worker's Compensation 24 A policy of Worker's Compensation insurance as may be required by the 25 California Labor Code. 26 CONTRACTOR shall obtain endorsements to the Commercial General Liability 27 insurance naming the County of Fresno, its officers, agents, and employees, individually and 28 collectively, as additional insured, but only insofar as the operations under this Agreement are -6- 1 concerned. Such coverage for additional insured shall apply as primary insurance and any other 2 insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be 3 excess only and not contributing with insurance provided under CONTRACTOR's policies herein. 4 This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance 5 written notice given to COUNTY. 6 Within Thirty (30) days from the date CONTRACTOR signs and executes this 7 Agreement, CONTRACTOR shall provide certificates of insurance and endorsement as stated 8 above for all of the foregoing policies, as required herein, to the County of Fresno, (Name and 9 Address of the official who will administer this contract), stating that such insurance coverages 10 have been obtained and are in full force; that the County of Fresno, its officers, agents and 11 employees will not be responsible for any premiums on the policies; that such Commercial 12 General Liability insurance names the County of Fresno, its officers, agents and employees, 13 individually and collectively, as additional insured, but only insofar as the operations under this 14 Agreement are concerned; that such coverage for additional insured shall apply as primary 15 insurance and any other insurance, or self-insurance, maintained by COUNTY, its officers, agents 16 and employees, shall be excess only and not contributing with insurance provided under 17 CONTRACTOR's policies herein; and that this insurance shall not be cancelled or changed 18 without a minimum of thirty (30) days advance, written notice given to COUNTY. 19 In the event CONTRACTOR fails to keep in effect at all times insurance 20 coverage as herein provided, the COUNTY may, in addition to other remedies it may have, 21 suspend or terminate this Agreement upon the occurrence of such event. 22 All policies shall be with admitted insurers licensed to do business in the State 23 of California. Insurance purchased shall be purchased from companies possessing a current A.M. 24 Best, Inc. rating of A FSC VII or better. 25 10. CONFIDENTIALITY: All services performed by CONTRACTOR under this 26 Agreement shall be in strict conformance with all applicable Federal, State of California and/or 27 local laws and regulations relating to confidentiality. 28 11. NON-DISCRIMINATION: During the performance of this Agreement -7- 1 CONTRACTOR shall not unlawfully discriminate against any employee or applicant for 2 employment, or recipient of services, because of race, religion, color, national origin, ancestry, 3 physical disability, medical condition, marital status, age or gender, pursuant to all applicable 4 State of California and Federal statutes and regulations. 5 12. LICENSES: CONTRACTOR warrants that it possesses all licenses and/or 6 certifications required by local, State of California and/or Federal laws and regulations, and the 7 Probation Department including but not limited to valid California Clinical Laboratory License, 8 Clinical Laboratory Improvement Amendments (CLIA) Certification, and Substance Abuse and 9 Mental health Services Administration (SAMSHA) Certification for the conduct of its business 10 and shall operate its business in accordance with all applicable laws and regulations. 11 CONTRACTOR further warrants that all of its personnel performing services under this 12 Agreement shall be licensed and/or certified where so required to lawfully perform their duties 13 and shall maintain such licensure and/or certifications throughout the term of the this 14 Agreement. CONTRACTOR shall maintain copies of all licenses and/or certifications noted 15 above and shall allow COUNTY to review these documents upon request. 16 13. SUBCONTRACTS: CONTRACTOR shall assume full responsibility for all 17 services and activities covered by this Agreement, whether or not CONTRACTOR is providing 18 those services directly. Further, COUNTY will consider CONTRACTOR to be the sole point of 19 contact with regard to contractual matters, including payment of any and all charges resulting 20 from this Agreement. CONTRACTOR shall be responsible to COUNTY for the proper 21 performance of any subcontract. Any subcontractor shall be subject to the same terms, 22 limitations and conditions that CONTRACTOR is subject to under this Agreement. 23 14. DISCLOSURE OF SELF-DEALING TRANSACTIONS: This provision is only 24 applicable if the CONTRACTOR is operating as a corporation (a for-profit or non-profit 25 corporation) or if during the term of this agreement, the CONTRACTOR changes its status to 26 operate as a corporation. 27 Members of the CONTRACTOR'S Board of Directors shall disclose any self- 28 dealing transactions that they are a party to while CONTRACTOR is providing goods or -8- 1 performing services under this agreement. A self-dealing transaction shall mean a transaction to 2 which the CONTRACTOR is a party and in which one or more of its directors has a material 3 financial interest. Members of the Board of Directors shall disclose any self-dealing transactions 4 that they are a party to by completing and signing a Self-Dealing Transaction Disclosure Form 5 (Exhibit D) and submitting it to the COUNTY prior to commencing with the self-dealing transaction 6 or immediately thereafter. 7 15. AUDITS AND INSPECTIONS: The CONTRACTOR shall at any time during 8 business hours, and as often as the COUNTY may deem necessary, make available to the 9 COUNTY for examination all of its records and data with respect to the matters covered by this 10 Agreement. The CONTRACTOR shall, upon request by the COUNTY, permit the COUNTY to 11 audit and inspect all of such records and data necessary to ensure CONTRACTOR'S compliance 12 with the terms of this Agreement. 13 If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR 14 shall be subject to the examination and audit of the Auditor General for a period of three (3) years 15 after final payment under contract (Government Code Section 8546.7). 16 16. NOTICES: The persons and their addresses having authority to give and 17 receive notices under this Agreement include the following: 18 COUNTY CONTRACTOR COUNTY OF FRESNO National Sales Director 19 Chief Probation Officer Pharmatech. Inc. 3330 E. American Avenue 15175 Innovation Drive 20 Fresno CA 93725 San Diego CA 92128 21 Any and all notices between the COUNTY and the CONTRACTOR provided 22 for or permitted under this Agreement or by law shall be in writing and shall be deemed duly 23 served when personally delivered to one of the parties, or in lieu of such personal service, when 24 deposited in the United States Mail, postage prepaid, addressed to such party. 25 17. GOVERNING LAW: Venue for any action arising out of or related to this 26 Agreement shall only be in Fresno County, California. 27 The rights and obligations of the parties and all interpretation and performance 28 of this Agreement shall be governed in all respects by the laws of the State of California. -9- 1 18. ENTIRE AGREEMENT: This Agreement, including al exhibits, constitutes the 2 entire agreement between the CONTRACTOR and COUNTY with respect to the subject matter 3 hereof and supersedes all previous Agreement negotiations, proposals, commitments, writings, 4 advertisements, publications, and understandings of any nature whatsoever unless expressly 5 included in this Agreement. In the event of any inconsistency in interpreting the documents which 6 constitute this Agreement, the inconsistency shall be resolved by giving precedence in the 7 following order of priority: (1) this Agreement (excluding the Revised RFQ and CONTRACTOR's 8 Response); (2) the Revised RFQ (Exhibit A); and (3) CONTRACTOR's Response (Exhibit B). 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 -10- 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as 2 of the day and year first hereinabove written. 3 CONTRACTOR COUNTY OF FRESNO Phamatech, Incorporated dba 4 Phamatech Laboratories & Diagnostics 5 6 � - Tuan Pham Deborah A. Poochigian, 7 Pre ident/Chief Financial Officer Chair, Board of Supervisors 8 ► �40"'1 ol" Print Name & Title DATE: 9 'IJ 1 J 0 VW-T�Obi I/ 10 q 212 11 Mailing Address 12 DATE: n�j L2o 13 WE & REC M FOR PROVAL ATTEST: 14 BERNICE E. SEIDEL,Clerk 15 Board of Supervisors Ric Chavez, Chle Probation Officer \ By L -- 16 D puty APPROVED AS TO ACCOUNTING FORM 17 Vicki Crow, CPA Auditor-Controller/Treasurer-Tax Collector 18 19 20 Deputy 21 FOR ACCOUNTING USE ONLY: 22 APPROVED AS TO LEGAL FORM 23 Daniel Cederborg, County Counsel 24 25 i 26 p y County Counsel 27 ORG No.: 34309999 Account No.: 7295 28 Requisition No.: 3431500255 -11- 1 ATTEST: 2 Bernice Seidel, Clerk 3 Board of Supervisors 4 5 By: SEE PAGE 11 FOR CLERK ATTESTATION 6 Deputy 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 -12- :xhibit A COUNTY OF FRESNO REQUEST FOR QUOTATION NUMBER: 962-5320 TOXICOLOGY SCREENING January 6, 2015 0 isi6an:34300300I 3431500255 �USE G:\'UBUMFQIFY 2014-151ta62-5320 TOXICOLOGY IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO,Purchasing 4525 EAST HAMILTON AVENUE,2^d Floor FRESNO,CA 93702.4599 CLOSING DATE OF BID WILL BE AT 2:00 P.IIA., ON JANUARY 279 2015. QUOTATIONS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. All quotation information will be available for review after contract award. Clarification of specifications is to be directed to: Debbie Scharnick,e-mail countypurchasingc>cg.fresno.ca.us, phone(559)600-7111,FAX(559)600-7126. GENERAL CONDITIONS: See"County Of Fresno Purchasing Standard Instructions And Conditions For For Proposals (RFP'S)and Requests for Quotations(RFQ'S)-attached. Check County of Fresno purchasing's Open Solicita�ite at httos:/bM=2.r,o.froono.ca.us/0440/Bids/BidsHome.as2x for RFQIRFP documents and changes. BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED QUOTATION SCHEDULE AT THE PRICES AND TERMS STATED,SUBJECT TO THE`COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND{CONDITIONS FOR REQUEST FOR PROPOSALS(RFP'S)AND REQUESTS FOR QUOTATIONS(RFQ'S)'ATTACHED. Except as noted on individual items,the following will apply to all items in the Quotation Schedule. 1. Complete delivery will be made within calendar days after receipt of Order. 2. A cash discount % days will apply. COMPANY ADDRESS CITY STATE ZIP CODE TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS SIGNED BY PRINT NAME TITLE PD-010(9/14) • 13 Quotation No. 962-5320 COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUESTS FOR PROPOSALS(RFP'S)AND REQUESTS FOR QUOTATIONS(RFQ'S) Note:the reference to'bids'in the following paragraphs appkes to RFPs and RFQ's GENERAL CONDITIONS By submitting a bid the bidder agrees to the following conditions. These conditions will apply to all subsequent purchases based on this bid. 1. BID PREPARATION: his or her telephone number,and he or she should be the primary pant of A) AN prices and notations must be typed or written in ink. No erasures oDnted for discussions or information pertaining b the RFPIRFQ.Contact permiitled. Errors may be crossed out initialed and corrections with any other County representative,including elected officials,for the printed in ink by person signing bid, purpose of discussing this RFPIRFQ, its content, or any other issue concerning it,is prohibited unless authorized by Purchasing. Violation of B) Brand Names: Brand names and numbers when given are for this louse, by the vendor having unauthorized contact(verbally or in reference. Equal inns will be considered,provided the offer dearly writing)with such other County representatives,may constitute grounds describes the article and how it differs from that spedfied. In the for rejection by Purchasing of the vendors quotation. absence of such information 4 shall be understood the offering is The above stated restriction on vendor 'contact with County exactly as specified. representatives shall apply until the County has awarded a purchase C) State brand or make of each item. If bidding on other than specified, order or contract to a vendor or vendors,exoeptas follows. First,in the state make, model and brand being bid and attach supporting evert that a vendor initiates a formal protest against the RFPIRFQ,such fiteaNretspectficstiOrlS to the bid. vendor may contact the appropriate individual,or individuals who are D) Bid on each i0ern separately. Prices should be stated in units managing that protest as outlined in the County's established protest specified herein. All applicable charges must be quoted;charges on set All such contact must be in accord8nce with the sequence set forth under the protest procedures. Second,in the event a public invoice not quoted herein will be disallowed. hearing is scheduled before the Board of Supervisors to hear testimony E) Time of delivery is a part of the consideration and must be stated in P to its approval of a purchase ceder or rxnittract, any vendor may definite terms and must be adhered to. F.O.B. Point shall be address the Board. destination or freight charges must be stied. D) Bids received after the dosing time will NOT beconsidered. F) All bids must be dated and signed with the firms name and by an E) Bidders are to lad what is specified or requested first. If unable to or authorized officer or employee unwilling to, bidder may bid alternative or option, indicating all G) Unless ottewise noted,prices shall be firm for one hundred eighty advantages,disadvantages and their associates cost (180)days after dosing date of bid• 1 FAILURE TO BID: 2. SUBMITTING BIDS: A) If not adding,return bid street and state mason for no bid or your name A) Each bid must be submitted on forms provided in a sealed may be removed from mailing list. envelopelpad(age with bid number and closing date and time on the 4. TAXES,CHARGES AND EXTRAS: outside of the envelopelpadcage. B) Interpretation:Should any discrepancies or omissions be found in the A) County Fresno is subject to California sales and/or use tax(8.225°k). Please in in dicate as a separate line item if applicable. bid specifications or doubt as to their meaning,the bidder shall notify the Buyer in writing at once. The County shall not be held B) DO NOT include Federal Excise Tax. County is exempt under responsible for verbal interpretations. Questions regarding the bid Registration No. 94-73-03401-K. must be received by Purchasing stated within this document. All C) County is exempt from Federal Transportation Tax. Exemption certificate addenda issued shall be in writing,duly issued by Purchasing and incorporated into the oontract F not required where shipping papers show Consignee as County of Fresco. C) ISSUING AGENTIAUTHORIZED CONTACT: This RFPIRFQ has D) Charges forec transportation, containers, packing, etc. will not be paid been issued by County of Fresno,Purchasing. Purchasing shall be unless specified the vendor's sole pant of contact with regard to the RFPIRFO,its fied in bid. content,and all issues concerning it. All communication regarding this RFPIRFQ shall be direded to an authorized representative of County Purchasing. The specific buyer managing this RFPIRFQ is identified on the cover page,a"with G:IPUBLICIRKINFY 2014-15M2-5320 TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY 1A PD-010(9114) SCREENING.DOC I `f Quotation No. 962-5320 5. W-9—REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND if any,or by suit against the vendor. The prices paid by the County shall CERTIFICATION & CALIFORNIA FORM 590 WITHHOLDING be considered the prevailing market price at the time such purchase is EXEMPTION CERTIFICATE: made. Upon award of bid, the vendor shall submit to County Purchasing, a B) Articles or services, which upon delivery inspection do not meet completed IRS Form W-9-Reouest for TaxDaver Identification Nuunber and specifications, will be rejected and the vendor will be considered in Certification and a Califomia Form 590 Withholding Exemotmn Certiftcale if default Vendor shall reimburse County for experim related bdeCnreryof not currently a County of Fresno approved vendor. non-specified goods or services. 6. AWARDS: C) Regardless of RO.B. point,vendor agrees to bear all risks of loss,injury A) Award(s)will be made to the most responsive responsible bidder; or destruction to goods and materials ordered herein which occur prior to however,the Fresno County Local Venda Preference and/or the delivery and such loss,injury or destruction shall pot release vendor iron Disabled Veteran Business Enterprise Preference shall take any obligation hereunder. precedence when applicable. Said Preferences apply only to 11, DISCOUNTS: Request for Quotations for materials,equipment and/or supplies only Tenets of less than fifteen (no services););the preference do not apply to Request for Proposals. (15)der RFQ evaluations will indude such things as fife-cycle cost, in evaluating this bid. A disca,nt f for cash f payment or payment within fiffteenn(15)days a more ill considered as net availability, delivery costs and whose product and/or service is will be considered in determining the award of bid Discount period will deemed to be in the best interest of the County.The County shall be commerce either the later of delivery or receipt of invoice by the County. the sole judge in making such determination. Standard terms are Net forty-five(45)days- B) Unless bidder gives notice of all-or-none award in bid,County may 12. SPECIAL CONDITIONS IN BID SCHEDULE SUPERSEDE GENERAL accept any item,group of iterns or on the basis of total bid. CONDITIONS: C) The County reserves the right to reject any and all bids and to waive The'General Conditions'provisions of this RFP/RFQ shall be superseded if in informalities or irregularities in bids, conflict with any other section of this bid,to the extentof any such conflict D) Award Notices are tentative:Acceptance of an offer made in response 13. SPECIAL REQUIREMENT: to this RFP/RFQ shall occur only upon execution of an agreement by With the invoice or within twenty-five(25)days of delivery,the seller must both parties or issuance of a valid written Purchase Order by Fresno provide to the County a Material Safety Data Sheet for each product,which County Purchasing. contains any substance on'The List of 800 Hazardoull Substances',published E) After award,all bids shall be open to public inspection. The County by the State Director of Industrial Relations. (See'Hazardous Substances assumes no responsibility for the confidentiality of information offered Information and Training Act. California State Lab1x Code Sections 6360 in a bid. through 6399.7.) 7. TIE BIDS: 14. RECYCLED PRODUCTSIMATERIALS: Ad other factors being equal,the contract shah be awarded to the Fresno Vendors are encouraged to provide and quote(with documentation)recycled or County vendor or,if neither or both are Fresno County vendors,it may be recyclable producds/matenals which meet stated speoficatiots, awarded by to flip of a coin in the presence of witnesses or the entire bid 15. YEAR COMPLIANCE WARRANTY: maybe rejected and m-bid. If the General Requirements of the RFQ state that they are applicable,the provisions of the Fresno County Local Venda Vendor warrants that any product furnished pursuant to this Agreementlorder Preference shall take priority over this paragraph• shall support a four-digit year format and be able to accurately process doe and fine data from,into and between the twentieth and Minty-first oendxies,asweh 8. PATENT INDEMNITY: as leap year calculations. 'Product'shall include,willhout limitation,any piece The vendor shall bold the County, its officers, agents and employees, or component of equipment hardware, firmware, middleware, custom or harmless from hability of any nature or kind,including costs and expenses, commercial software, or internal Components or subroutines therein. This for infringement or use of any copyrighted or uncopyrighted composition, warranty shall survive termination or expiration Of thib Agreement secret process, patented or unpatented invention, article or appliance In the event of any decease in product functionality qjt accuracy related to time furnished or used in connection with this bid. and/or date data related codes and/or internal subbutines that impede the 9. SAMPLES: product from operating correctly using dates beyoind December 31, 1999, vendor shall restore or repair the product to the Sainte level of functionality as Samples,when required,must be fumished and delivered free and,if not warranted herein,so as to minimize interruption to County's ongoing business destroyed by tests,"upon written request(within thirty(30)days of bid process,time being of the essence. In the event that such warranty compliance dosing date)be redumed at the bidder's expense. In the absence of such requires the acquisition of additional programs, * expense for any such notification, County shall have the right to dispose of the samples in associated or additional acquisitions,which may be oequired,including,without whatever manner it deems appropriate. limitation,data conversion tools,shall be borne exdurl ively by vendor. Nothing 10. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT: in this warranty shall be construed to limit any rights or remedies the County may otherwise have under this Agreement with respect to defects other than A) In case of default by vendor,the County may procure the articles or year performance. service from another source and may recover the cost difference and related expenses oocasioned thereby from any unpaid balance due the vendor or by proceeding against pace bond of the vendor, G:PUBUC%RFCWY 2014-151962-5=TOXICOLOGY SCREENINGt962-5320 TOXICOLOGY 16 PD-040(9r14) SCREENMJG.DW r,/ Quotation No. 962-5320 16. PARTICIPATION: the Immigration Reform and Control Act of 1966 and other applicable laws Bidder may agree to extend the terms of the resulting contract to other shall be employed in the performance of the wo*hereunder. political subdivision,municipalities and tax-supported agencies. B) CONTRACTOR shall obey all Federal,State,local and special district Such participating Governmental bodies shall make purchases in their own laws,ordinances and regulations. name,make paymentdirectly to b ,and be liable directlyto the bidder, 20. AUDITS&RETENTION: holding the County of Fresno harmless. The Contractor shall maintain in good and legible condition all books, 17. CONFIDENTIALITY: documents, papers, data files and other records related to its performance under this contract Such reeds shall be complete*A available to Fresno AN services performed by vendor shall be in strict conformance with all County,the State of California,the federal govern their duly authorized applicable o nfiden,Stale of incluCalifding but and/or local laws and regulations representatives for the Pub of audit,examina copying during the relating iA confidentiality,indudmg but not limited to,California Civil Cods, California Welfare and Institutions Code, Health and Safety Code, term of the contrast and for a period of at least threeI(3)years following the Caldomia Code of Regulations,Code of Federal Regulations. Countyrs final payment under the contract or until conOusion of any pending matter (e.g., litigation or audit), wfid*ver is later. Such records must be Vendor shall submit to County's monitoring of said compliance. retained in the manner described above until all pending matters are dosed. Venda may be a business associate of County,as that term is defined in 21. DISCLOSURE—CRIMINAL HISTORY&CIVIL ACTIONS: the 'Privacy Rule' enacted by the Health Insurance Portability and Accountability Act of 1996(HIPAA). As a HIPAA Business Associate, Applies to Request ter Proposal(RFP);does not apply Op Requestfor Quotation vendor may use a disclose protected health information('PHI')to perform (RFQ)unless specifically stated elsewhere in the RFd document. functions,activities or services for or on behalf of County as specified bythe In their proposal, the bidder is required to disclose iif any of the following County,provided that such use or disclosure shall not violate HIPAA and its conditions apply to them, their owners, officers, oqporate managers and implementing regulations. The uses and disclosures if PHI may not be partners(hereinafter colWvdy referred to as'BiddeP): more expansive than those applicable to County,as the'Covered Entity' . Within the three-year period preceding the proposal,they have been under HIPAA's Privacy Rule, except as authorized for management administrative or legal responsibilities of the Business Associate. convicted of,or had a civil judgment rendered aginst them for Vendor shall not use or further disclose PHI other than as permitted or o fraud or a criminal offense in connection with obtaining, required by the County,or as required by law without written notice to the attempting to obtain,or performing a pudic(federal,stat8,or CouMy local)transaction or contract under a public transaction; Vendor shall ensure that any agent,including any subcontractor,to which o violation of a federal or state antitrust statute; vendor provides PHI roecOved from,or sealed or received by the vendor on o embezzlement, theft, forgery, beery, falsification, or behalf of County,shall comply wflh the same restrictions and conditions destruction of records;or with respect to such information. o false statements or receipt Of Stolen property 18. APPEALS: Appeals must be submitted in writing within seven(7)waking days after Within a three-year period preceding their proposal,they have had a public notification of proposed for award.A'NobwofAward is transaction(federal,state,or local)terminated for cause or default not an indication of Co unty's acceptance of an offer made in response to 22. DATA SECURITY: this RFP/RFQ. Appeals should be submitted to County of Fresno Purchasing,4525 E. Hamilton Avenue,Fresno,California 93702-4599. Individuals and/or agencies that enter into a contractual relationship with the Appeals should address only area regarding RFP contradictions, COUNTY for the purpose of providing services must employ adequate controls procurement erors,quotation rating disaepariew,legality of procurement and data security measures,both internally and extemOly to ensure and proles context, catflid of interest, and inappropriate or unfair competitive the confidential information and/or data provided to contractor by the COUNTY, procurement grievance regarding the RFP/RFQ process. preventing the potential loss,misappropriation or inadvtertent access,viewing, Purchasing will provide a written response to the complainant within seven use or disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or disruption to COUNTY (7)waking days unless the complainant is notified more time is required. operations. 9 the protesting bidder is not satisfied with the decision of Purchasing, Individuals and/or agencies may not conned to or use COUNTY halshe shah have the right to appeal to the Purchasing AgenVCAO within netwrorkslsystems via personally owned mobile,wfm*s or handheld devices seven(7)business days aftor Purchasing's notification;except if,notified to unless authorized by COUNTY for telecammuting pgrposes and provide a appeal directly to the Board of Supervisors at the scheduled date and time. secure connection;up to date virus protection and mobile devices must have If the protesting bidder is not satisfied with Purchasing Agent/CAO's the remo te,wipe feature enabled. Computers oroompxter penpheralsinduding decision,the final appeal is with the Board of Supervisors. mobile storage devices may not be used(COUNTY or Contractor device)or brought in for use into the COUNTY's systems)Wthoutprior authorization iron 19. OBLIGATIONS OF CONTRACTOR: COUNTY s Chief Information Officer and/or designee(S). A) CONTRACTOR shall perform as required by the ensuing contract. No storage of COUNTY's private,confidential or sensitive data on any thwd-dicic CONTRACTOR also warrants on behalf of itself and all drive,portable storage device or remote storage installation unless encrypted subconlraclors engaged for 81e performance of the ensuing contract according to advance encryption standards(AES of 128 bit or higher). that only persons autlo tied to work in the United States pursuant l o G1PU0LIGIRFQVY 2014-13M2-5=TOXICOLOGY 5CREENINGM2-5320 TOXICOLOGY 1C Pl -0-M(9114) SCREENINGAOC Quotation No. 962-020 The COUNTY will immediately be notified of any violations,breaches or January 1' New Years Day potential breaches of security related to COUNTY's confidential information, data andbr data processing equipment which stores or Third Monday in January Martin Luther l9ng,Jr.'s Birthday processes COUNTY data,internally or externally. Third Monday in February Washington-Lklcoln Day COUNTY shall provide oversight to Contractors response to all incidents arising from a possible breach of security related to COUNTY's oon6dential Match 31 Cesar Chavei Birthday client information. Contractor will be responsible to issue any notification b Last Monday in May Memorial Day affected individuals as required by law or as deemed necessary by COUNTY in its sole disdxetion. Contractor will be responsible for all costs July 4' Independence Day incurred as a result of providing the required notification. 23. PURCHASING LOCATION&HOURS: First Monday in September Labor Day Fresno CountyPurchasing is located at4525 E. HamiltonAvenue(second November 11' Veteran's Day floor),Fresno,CA 93702. Non-holiday hours of operation are Monday Fourth Thursday in November Thanksgiving Dray thrmo Friday,8..00 AM, to 12.00 Noon and 1:00 P.M.to 5:00 P.M. PST; Purchasing is closed daily from 12:00 Noon a 1:00 P.M. The following Friday fokwing Thanksgiving fw6day office closure schedule is observed: December 25' Christmas ' When this date falls on a Saturday, the holiday is observed the preceding Friday_ If the date falls on a Sunday,the holiday is observed the following Monday. G:IPUBLICIRFQIFY 2014-151902-=TOXICOLOGY SCREENINGM2.5320 TOXICOLOGY 1D PD-040(9114) SCR ENflIUM 1 rl Quotation No. 962-5320 Page 2 TABLE OF CONTENTS TABLEOF CONTENTS.................................................................................................. 2 BIDDING INSTRUCTIONS CONTRACT SERVICES AND SUPPLY..................... ........3 PARTICIPATION........................................................................................................... 13 REFERENCELIST........................................................................................................ 14 OVERVIEW................................................................................................................... 15 SCOPEOF WORK ................................................................................................ ...... 16 QUOTATIONSCHEDULE ..................................................................................... ...... 21 CHECKLIST......................................................................................................... 25 G-.PUBLICWQ%FY 2D%IS 962-M TOXICOLOGY SCREENINGS2-5320 TOXICOLOGY SCREENING.DOC Quotation No. 962-5320 Page 3 BIDDING INSTRUCTIONS CONTRACT SERVICES AND SUPPLY The County of Fresno is soliciting bids to establish an agreement under which the successful bidder will provide, laboratory services to supply toxicological screening for the Probation Department through urinalysis. LOCAL VENDOR PREFERENCE AND DISABLED VETERAN BUSINESS ENTERPRISE BID PREFERENCE: The Local Vendor Preference and Disabled Veteran Business Enterprise Preference does not apply to this Request for Quotation. DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer to that person, partnership, corporation, organization, agency, etc. which is offering the quotation and is identified on page one of this Request For Quotation (RFQ). ISSUING AGENT: This RFQ has been issued by County of Fresno, Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFQ, its content, and all issues concerning f. INTERPRETATION OF RFQ: Vendors must make careful examination of the requirements, specifications and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services required. If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or has any doubt as to the true meaning or interpretation, correction thereof may be requested in writing from Purchasing by Thursday January 15, 2015 at 2:00 P.M., cut-off. Questions shall be delivered to County of Fresno Purchasing, 4525 E. Hamilton Avenue, Fresno, California 93702, faxed to (559) 600-7126, or E-Mail: dscharnicke_co.fresno.ca.us If faxing, the bidder must confirm receipt by phone, within one-half(1/2) hour of transmission. NOTE: Time constraints will prevent County from responding to questions submitted after the cutoff date. Any change in the Request for Quotation will be made by written addendum issued by the County. The County will not be responsible for any other explanations or interpretations. AWARD: The County of Fresno reserves the right to make the award on the basis of the entire group or an a per line item basis. The award will be made in a manner determined to be to the best advantage of the County. The County will be the sole judge in making such determination. Award Notices are tentative: Acceptance of an offer made in responSe to this RFD shall occur only upon exectalon of an agreement by both pdrtiva or iaauanoe of a valid written Purehaco Order by Fresno County Purchasing. RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. AUTHORIZED CONTACT: All communication regarding this RFQ shall be directed to an authorized representative of County Purchasing. The specific buyer managing this RFQ is identified on the cover page, along with his or her telephone number, and he or she should be the primary point of contact for discussions or information pertaining to the RFQ. Contact with any other County representative, including elected officials, for the purpose of discussing this RFQ, it content, or any other issue concerning it, is prohibited unless authorized by Purchasing. G1Pl1t3UMCAFY 2014-1502.63M TOXICOLOGY SCREENINGS2-SM TOXICOLOGY SCREENING,DDC Quotation No. 962-6320 Page 4 Violation of this clause, by the vendor having unauthorized contact (verbally or in writing)with such other County representatives, may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in the event that a vendor initiates a formal protest against the RFQ, such vendor may contact the appropriate individual, or individuals who are managing that protest as outlined in the County's established protest procedures. All such contact must be in accordance with the sequence set forth under the protest procedures. Second, in the event a public hearing is' scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may address the Board. NUMBER OF COPIES: Submit one (1) original and two (2) copies of your quotation no later than the quotation closing date and time as stated on the front of this document to County of Fresno Purchasing. Each copy to be identical to the original, include all supporting documentation (i.e. literature, brochures, reports, schedules etc.). The cover page of eadh quotation is to be appropriately marked "Original" or"Copy". FIRM QUOTATION: All quotations shall remain firm for at least sixty(60)days. TAXES: The quoted amount must include all applicable taxes. If taxes are not specifically identified in the quotation it will be assumed that they are included in the total quoted. SALES TAX: Fresno County pays California State Sales Tax in the amount of 8.225% regardless of vendor's place of doing business. TAXES. PERMITS & FEES: The successful bidder shall pay for and include all federal, state and local taxes direct or indirect upon all materials; pay all fees for, and obtain all necessary permits and licenses, unless otherwise specified herein. SPECIFICATIONS AND EQUALS: Brand names, where used, are a means of establishing quality and style. Bidders are invited to quote their equals. Alternate offers are to be supported by literature, which fully describes items that you are bidding. No exceptions to or deviations from this specification will be considered unless each exception or deviation is specifically stated by the bidder, in the designated places. If no exceptions of deviations are shown, the bidder will be required to furnish items exactly as specified herein. The burden of proof of compliance with this specification is the responsibility of the biddelr. LITERATURE: Bidders shall submit literature, which fully describes items on which theyare bidding, not later than the closing date of this bid. Any and all literature submitted must tie stamped with bidders name and address. VENDOR ASSISTANCE: Successful bidder shall furnish, at no cost to the County, a representative to assist County departments in determining their product requirements MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations fromthe prescribed terms, conditions and requirements with the selected vendor. QUOTATION REJECTION: Failure to respond to all questions or not to supply the requested information could result in rejection of your quotation. G,PJ8L1C1RFo4FY 20%1062a320 TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY SCREENING.DOC nn Quotation No. 962-5320 Page 5 BIDDERS' LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in responding to the RFQ. PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services and activities offered in the quotation, whether or not they are provided directly. Further, the County of Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The contractor may not subcontract or transfer the contract, or any right or obligation arising out of the contract, without first having obtained the express written consent of the, County. PRICES: Bidder agrees that prices quoted are a maximum for the contract period, and in the event of a price decline such lower prices shall be extended to the County of Fresno. Prices shall be quoted F.O.B. destination. Successful Bidder must provide a 30 day notice of pride increases or any change to agreement. CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business practices and safeguard confidential data which vendor staff may have access to in the course of system implementation. NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third party about this RFQ or the vendors quotation without prior written approval from the County of Fresno. BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each proposer/bidder which may include collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a quotation/bid to the County, the vendor consents t0 such an inquiry and agrees to make available to the County such books and records the County deems necessary to conduct the inquiry. EXCEPTIONS: Identify with explanation, any terms, conditions, specifications or stipulations of the RFQ with which you CAN NOT or WILL NOT comply. ADDENDA: In the event that it becomes necessary to revise any part of this RFQ, addenda will be provided to all agencies and organizations that receive the basic RFQ. SUBCONTRACTORS: If a subcontractor is proposed, complete identification of the subcontractor and his tasks shall be provided. The primary contractor is not relieved of any responsibility by virtue of using a subcontractor. CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or quotation submitted by the persons or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract: 1. Employees of the County or public agencies for which the Board of Supervisors is the governing body. 2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers, principals, partners or major shareholders. 3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of Subsection (1), and who were employees in positions of substantial responsibility in the area of service to be performed by the contract, or participated in any way in developing the contract or its service specifications. G:AJBLICIRFOIFY 2014-15198-M TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY SCREENING.DOC Quotation No. 962-5320 Page 6 4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve as officers, principals, partners or major shareholders. 5. No County employee whose position in the County enables him to influence the selection of a contractor for this RFQ, or any competing RFQ, and no spouse or economic dependent of such employee, shall be employees in any capacity by a bidder, or hpve any other direct or indirect financial interest in the selection of a contractor. INVOICING: All invoices are to be delivered to Probation Business Office 3333 E American Ave Ste B Fresno, CA 93725 or email at Probation Invoicesaco.fresno.ca.us. Reference shall be made to the purchase order/contract number and equipment number if applicable on the invoice. PAYMENT: County will make partial payments for all purchases made under the contract/purchase order and accumulated during the month. CONTRACT TERM: It is County's Intent to contract with the successful bidder for a J!rm of three (3)years. RENEWAL: Agreement may be renewed for a potential of two (2) one (1) year periods, based on the mutual written consent of all parties. QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no minimum amount. The County reserves the right to increase or decrease quantities. ORDERING: Orders will be placed as required by County of Fresno Probation Departmeot. TERMINATION: The County reserves the right to terminate any resulting contract upon written notice. INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by Contractor under any ensuing Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of Contractor's officers, agents, and employees williat all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to others unrelated to the County or to the Agreement. SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation (a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status to operate as a corporation, members of the Contractor's Board of Directors shall disclose any self-dealing transactions that they are a party to while Contractor is G:ft8LICffCAFY 2014-1519 -6=TOXICOLOGY SCREENINGM2-5=TOXICOLOGY SCREENING.DOC 1 � Quotation No. 962-5320 Page 7 providing goods or performing services under the agreement with the County. A sell-dealing transaction shall mean a transaction to which the Contractor is a party and in which one or more of its directors has a material financial interest. Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to commencing with the self-dealing transaction or immediately thereafter. HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request, defend the County, its officers, agents and employees, from any and all,costs and expenses, damages, liabilities, claims and losses occurring or resulting to County in connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under this Agreement and from any and all costs and expenses, damages, liabilities, claims and losses occurring or resulting to any person, firm or corporation who may be inbred or damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under this Agreement. MATERIALS TO BE NEW: All materials shall be new and of merchantable grade, free from defect. No bid will be considered unless it is accompanied by a complete list of manufacturer's catalog numbers of the items, which the bidder proposes to furnish, together with full descriptive literature on all items so enumerated. If item proposed differs from these specifications, 4idder shall present specific explanation of functioning and structural characteristics for those dgtails which differ from the specifications listed herein. EXAMINATION OF SITE: Where work is to be performed on County site, each bidder shall have examined the site of work before bidding and shall be responsible for having acquired full, knowledge of the job and of all problems affecting it. No variations or allowance from the' contract sum will be made because of lack of such examination. DAMAGE TO EXISTING WORK: Damage to existing construction, equipment, planting, etc., by the contractor in the performance of his work shall be replaced or repaired and restored to original condition by the contractor. CLEAN UP: The Contractor shall at all times, keep the premises clean from accumulation of waste materials or rubbish caused by his employees or work and shall remove all resulting work debris from the job site. WATER. POWER S TOILET FACILITIES: Successful bidder may use County owned wafer, power and toilet facilities at job site (when existing) at no expense to the successful bidder. Successful bidder will be required, however, to provide piping, fittings and other items as necessary to bring water and power from existing service to job site. COORDINATE WORK WITH OWNER: Successful bidder shall coordinate and schedule the work with the County so that any interruption to the normal business operations be kept to a minimum. INSPECTION: All material and workmanship shall be subject to inspection, examination alnd test by the County at any and all times during which manufacture and/or construction are carried on. The County shall have the right to reject defective material and workmanship or require its correction. SUPERVISION: The Contractor shall give efficient supervision to the work, using therein the skill and diligence for which he is remunerated in the contract price. He shall carefully inspect the site and study and compare all drawings, specifications and other instructions, as ignorance of any G:IPUBUCIRFCWY 2014ISM-5M TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY SCREENING.DOC h 7 Quotation No. 962-5320 Page g phase of any of the features or conditions affecting the contract will not excuse him from carrying out its provisions to its full intent. STANDARD OF PERFORMANCE: All work shall be performed in a good and workmanlike manner. SAFEGUARDS: The contractor shall provide safeguards, in conformity with all local codas and ordinances as may be required. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement: A. Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000). This policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including completed operations, products liability, contractual liability, Explosion- Collapse-Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. B. Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned vehicles used in connection with this Agreement. C. Professional Liability If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D. Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concemeo. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance provided under CONTRACTOR's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty(30) days advance written notice given to COUNTY. Within thirty(30)days from the date CONTRACTOR executes this Agreement, CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the foregoing G,WUBICWO%FY 20W15196 4=TOXICOLOGY SCREENING%62.5320 TOXICOLOGY SCREENING.DOC Quotation No. 962-5320 :Page 9 policies, as required herein, to the County of Fresno Probation Department Attn: Greg Reinke Probation Business Manager 3333 E American Ave Ste B Fresno, CA 93725, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance provided under CONTRACTOR's policies herein; and that this insurance shall not be can¢elied or changed without a minimum of thirty (30) days advance, written notice given to COUNTY. In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of CaliforNa. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. EPAYMENT OPTION: The County of Fresno provides an Epay Program which involves piayment of invoices by a secure Visa account number assigned to the supplier after award of contract. Notification of payments and required invoice information are issued to the supplier's designated Accounts Receivable contact by e-mail remittance advice at time of payment. To learn more about the benefits of an Epay Program, how it works, and obtain answers to frequently asked questions, click or copy and paste the following URL into your browser: www.bankofamerica.com/epayablesvendors or call Fresno County Accounts Payable, 559-600- 3609. G:WUBLICWCrFY 2011-15198 AM TOXICOLOGY SCREENING02-6320 TOXICOLOGY SCREENING.DOC h Quotation No. 962-5320 Page 10 BIDDER TO COMPLETE: Name of Insurance Carrier: Public Liability: Expires: Automotive Insurance: Expires: Worker's Compensation: Expires: Proof of maintenance of adequate insurance will be required before award is made to vendor. GUARANTEE: The bidder shall state his written guarantee here: ADDITIONAL ITEMS: The County may require additional items from those in bid schedule. Price list for additional items: State Purchase Order mailing address: SUBCONTRACTORS: List all subcontractors that would perform work in excess of one/half of one percent of the total amount of your bid, and state general type of work such subcontractor would be performing: G:IPJSUCRFCIFY 2014-15W r%�320 TOXICOLOGY SCREENING1962-5320 TOXICOLOGY SCREENING.DOC Quotation No. 962-5320 Page 11 CONTRACTOR'S LICENSE: Bidder to possess appropriate license for the project, in accordance with current regulations/statutes. The vendor shall possess a current State of California Professional Engineer's License, or another license class that covers the work to be performed. The proposal must indicate the license held by the bidder, which enables him/her to perform the work. If the license is other than a State of California Professional Engineer's the bidder must explain why his/her license(s) is acceptable. The County will review and determine if acceptable.' Number and Class: Date of Issue: BONDS: PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond. BONDS: The successful bidder will be required to furnish a Faithful Performance Bond and a Labor and Materials Bond in an amount equal to one hundred percent (100%) of the contract price. BONDING COMPANY: The company issuing bonds shall be a corporate surety admitted,by the California Insurance Commissioner to do business in the State of California with an A.M Rest rating of B++Vlll or better. COORDINATION AND COMPLETION: The successful bidder shall contact and meet with the County Coordinator at the job site prior to commencement and completion of any work. Successful bidder shall complete the job as instructed and described in writing by the contract, bid or amendment. Any problem or questions that arise in the scope of work, the County must be contacted and the appropriate written amendment generated. GUARANTEE: The successful bidder shall fully guarantee all aspects of the project for the minimum period of one (1) year. Such one (1)year period shall commence upon the date of final acceptance by County. The guarantee shall include but in no way be limited to workmanship, equipment and materials. DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California .Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for the Eastern District of California in Fresno, CA or in a state court for Fresno County. DEFAULT: In case of default by the selected bidder, the County may procure the services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by any other legal means available to the County. ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment or portions of payments without prior written consent of the County of Fresno. a PUBLICIRPCFY 2014-15M-5320 TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY SCREENING.DOC n rs Quotation No. 962-5320 Page 12 ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with The Civil Rights Act of 1964, The Americans With Disabilities Act of 1990, their subsequent amendments, and any and all other laws protecting the rights of individuals and agencies.. The County of Fresno has a zero tolerance for discrimination, implied or expressed, and wants to ensure that policy continues under this RFQ. The contractor must also guarantee that services, or workmanship, provided will be performed in compliance with all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the nature required under this RFQ. In addition, the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required servicos or work. AUDITS AND RETENTION: The Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending;matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. GAMILICAKAFY 201b15062-5320 TOXICOLOGY SCREENING062-5320 TOXICOLOGY SCREENING.DOC n c7 Quotation No. 962-6320 Page 13 BIDDER TO COMPLETE THE FOLLOWING: PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own nSme, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. F Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies. F-1 No, we will not extend contract terms to any agency other than the County of Fresno. (Authorized Signature) Title G.WUBLIC%RF04FY 20*151961=TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY SCREENING.DOC '1 A Quotation No. 962-6320 Page 14 VENDOR UST COMPLETE -RETURN WITH Rgggai FOR QwTATIow, Firm: REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar products/services. Be sure to include all requested information. Reference Name: Contact: Address: City: State: Zip: Phone No.: Date: Service Provided: Reference Name: Contact: Address: City: State: Zip: Phone No.: Dale: Service Provided: Reference Nam: f Contact: Address: City: state: Zip: Phone No.: Date: Service Provided: 4, "h.11 V,4' Y I O'j I M"I I Reference Name: Contact: Address: City. state: Zip: Phone No.: Date: Service Provided: Reference Name: Contact: Address: City: Stab: Zip: Phone No.: Date: Service Provided: Failure to provide a list of at least five (5) customers may be cause for rejection of this RFO. G-MOLCWCAFY 20%15M-63M TOXICOLOGY SCREENING%62,53M TOXICOLOGY SCREENINGDOC Quotation No. 962-5320 page 15 OVERVIEW The County of Fresno on behalf of the Probation Department is soliciting bids for laboratory services to provide toxicological screening for the Probation Department through urinalysis. The Probation Department requires that services be provided in Fresno/Clovis metropolitan areas, rural Fresno County, and state-wide on an as needed basis. The bid for these services is open to any laboratory able to perform the services as stipulated in the Service Requirements. Laboratory must have current California Clinical Laboratory License and Federal SAMHSA Certificate. The Department is not interested in rapid response testing kits as part of this bid. G:VVBUCIRFOIFY 2014-1519 -&M TOXICOLOGY SCREENING02-M TOXICOLOGY SCREENING.DOC 0 Quotation No. 962-6320 Page 16 SCOPE OF WORK The County of Fresno is soliciting bids for laboratory services to provide toxicological screening for the Probation Department through urinalysis. Prior to the recent passage of Proposition 47, the Probation Department estimated approximately 65,000 tests would be conducted yearly, with approximately 6,500 being quantitative and/or qualitative analysis. However, it is anticipated the passage of Prop 47 will result in a significant reduction in the number of toxicology tests requested. Unfortunately, at the time of the preparation of this RFO, it is too soon for the. Probation Department to be able to provide revised estimates. The County does not guarantee a minimum level of service. The quantities stated herein are estimated, actual quantities may be less than or greater than stated. The vendor's quoted pricing must allow for all usage levols and should not assume a minimum level of service. The Probation Department requires that Services be provided in the Fresno/Clovis metropolitan areas, rural Fresno County, and state-wide on an as needed basis. The bid for these services is open to any laboratory able to perform the services as stipulated in the Service Requirements. SERVICE REQUIREMENTS 1. The Probation Department requires that services be provided in the Fresno/Clovis metropolitan areas, rural Fresno County, and state-wide on an as needed basis. !Bidders must have the ability to provide services in all three areas. 2. Bidder's testing/urine collection sites in rural Fresno County shall include the following areas: Coalinga, Kerman, Sanger, and Selma. A list of available testing/urine collection sites and hours of operation within Fresno County shall be submitted with the bidder's response to RFQ. Testing at rural sites is "unobserved." Volume varies from location to location, with Sanger and Kerman currently averaging approximately 20 tests per week; and Coalinga averaging approximately 25-30 tests per week. It is estimated Selma will have 15 tests per week. The Contractor will provide the testing/collection sites as well as the testing/collection services performed at each rural site. Clients will purchase a requisition from the Probation Department and turn it in at the rural site when the urine sample is collected. The samples shall then be transported to the lab by the Contractor. The lab does not have to be located in the rural area only the testing/collection site. 3. Testing/Collection sites are needed on a statewide basis (Metropolitan areas of 59,000 or more population). Each client residing out of county should have a testing/collection site within a reasonable distance to which s/he may report for sample collection. Clients will purchase their"Request for Toxicology Services"form directly from the Probation Department and bring it to the testing/collection site. One copy of the form shall accompany the sample being sent to the laboratory for analysis and the results shall be sent directly to the Probation Department. A list of available testinglcollection sites and hours of operation throughout the State of California shall be submitted. Testing of statewide sites is "unobserved." Currently, approximately 50 tests are done"out of county" per month. All inquiries by subcontractors (if applicable) and all invoices related to state-wide testing shall be sent to the Contractor. 4. Contractor shall provide all labor, material, equipment, taxes, transportation, etc. to perform evidentiary toxicology laboratory testing as specked within this RFQ. G:IPUBUC1RFG%FY 2014-1SM-63M TOXICOLOGY SCREENING1962-S320 TOXICOLOGY SCREENING.DOC 4n Quotation No. 962-5320 Page 17 5. Contractor shall provide pick up service. Probation staff will collect the urine samples at the locations below. The vendor shall pick up the samples for testing as follows: FREQUENCY DAYS LOCATION Twice Daily M-F Drug Suppression Unit 2212 N. Winery, Suite 122 Fresno, CA Once Daily M-F Violet Heintz Education Academy (Afternoon) 4939 E. Yale Fresno, CA Note: The above two locations in Central Fresno are right around the comer from one another. Once Daily M-F Juvenile Justice Campus 3333 E. American Avenue Building 701 (Courthouse) Fresno, CA Once Weekly Monday Juvenile Justice Campus Building 704 (Commitment Facility) The Juvenile Justice Campus is approximately 11 miles from the other two locations in Central Fresno. 6. Contractor shall provide "expert"testimony in a court setting upon request. The number of times laboratory personnel are called upon to offer testimony varies from year-to-year. It is estimated to be needed on approximately 12 occasions annually. 7. Contractor shall have a written "chain of custody" protocol and shall maintain a legally defensible written "chain of custody' record on all samples accepted for testing. 8. Contractor shall be capable of having both on-line and hard copy results available in 24 to 48 hours. The normal time required for test results would be 48 hours, with a 72-hour maximum. Hard copy results sent to the Probation Department, as well as on-line portal access results shall include: Lab Control Number Date and Time Sample Collected Collector's Name Date Received by Lab Name of Client Date of Birth/Sex Case Identification Number Type of Sample (Urine/Blood) Test Code Medications Noted Results by Drug Group/Cutoff Limits G IPUBUC%RFWY 2014-15196 -&IM TOXICOLOGY SCREENINGl962-5M TOXICOLOGY SCREENINGDOC w� Quotation No. 962-5320 Page 18 Each client's hard copy results will be provided on a separate sheet of paper for inclusion in the client's file. 9. Contractor shall property store and retain samples in a safe/secure and refrigerated environment. 10. Contractor shall provide the Probation Department with "Request for Toxicology Services/Chain of Custody"forms, in triplicate. Request forms shall include information as indicated on the sample form in Exhibit A and be printed on "no carbon required" (NCR) stock. The specimen tracking labels to be used are only printed on Page 1 and the label area of Pages 2 and 3 is a shaded box. The original (Page 1)will be sent to the vendor along with the specimen. Page 2 is kept by Probation and Page 3 is distributed to the probationer by Probation. 11. Billing information should include the following: Account Number(there are eight separate accounts and each requires a separate billing statement) Laboratory Control Number Client Name Date of Birth/Sex Date of Service Test Description Number of Tests run Billed amount for each test Each month an itemized bill for each of the eight (8) accounts will be submitted by the Contractor and reviewed by the Probation Department for accuracy, then forwarded to the accounting department for payment if no discrepancies are found. Invoices shall have page numbers. 12. Monthly summary billing reports will be provided to the Probation Department. 13. Both hard copy and on-line test result reports shall contain information as deemed appropriate by Probation. Hard copy test result reports will be mailed to the Probation Department. If copies of the completed "Request for Toxicology Services/Chain of Custody" forms are not available on-line, the vendor shall provide copies upon request. 14. Re-testing due to changes in Bidder's staff or unavailability of original testing personnel shall be done at no charge (i.e., chain of custody or stafftlab policy/procedure issue). If on the rare occasion Probation requests a retest not due to changes in bidder's staff/lab policy/procedure, Probation will pay the regular qualitative rate. The amount of retesting is rare. Only one retest was requested during the past year. G:PALICIRFa1FY 20U-151962 M)TOXICOLOGY SCREENINGW62-5320 TOXICOLOGY SCREENING.DOC Quotation No. 962-6320 Page 19 15. Contractor shall conduct drug screening on every test for the detection of opiates cocaine, phencyclidine (PCP), methamphetamines, ecstasy, benzodiazepines, cannabinoids, and alcohol. Cutoff levels in nanograms/milliliters are as follows: Cannabinoid 50 Methamphetamine/Amphetamine 300 Ecstasy 300 Benzodiazepines 300 Cocaine 300 Opiates 300 Phencyclidine (PCP) 75 Alcohol .02 16. Contractor shall conduct tests for the detection of hallucinogenic drugs, such as LSD and Mescaline, or for Barbiturates, or for Synthetic Cathinones (such as Bath Salts), or Cannabimimetics (Synthetic Marijuana such as Spice) upon request. Requests fpr these types of tests would be rare and constitute less than one percent (1%) of the total samples submitted). 17. Unless otherwise indicated, qualitative and quantitative tests will be run automatically on the Opiate drug group, Cannabinoid, Phencyclidine (PCP), as well as Methamphetamine and Alcohol when the drug screening indicates the results are above the cutoff threshold levels shown in item#15 above. Those results that fall below the screening cutgfff levels will be reported as negative results and no automatic confirmation shall be completed. All qualitative and/or quantitative analysis on other drug groups will only to by the specific request by the Deputy Probation Officer or by Order of the Court with on-line and hard copy results available within 5 days of said request. The confirmatory laboratory should use GC/MS testing with Limit of Detection (LOD) levels. Confirmation tests for opiate metabolites should include Codeine, Morphine, Hydrocodone, Hydromorphone, Oxycodone, and Oxymorphone. 18. Contractor shall have the ability to provide approximately 1,250 urine sample containers (kits)and identifying labels weekly, upon which the defendant's name, date and time of collection, type of test requested, testing officer's name and unit/division designation shall be logged on each label. The sample containers must have a temperature strip attached. 19. Contractor shall refrigerate, freeze, or preserve all samples prior to testing to insure sample integrity. 20. Contractor shall freeze the remainder of a sample which tests positive to drugs and will retain the sample for a period of not less than one (1) year or longer if requested to do so by the Probation Department. 21. Contractor shall provide access to test results via the Internet, within 24-48 hours, to Probation staff. Completed "Request for Toxicology Services/Chain of Custody"forms shall be scanned by Contractor and made available for viewing on-line within 48;hours. If copies of these completed forms cannot be made available on-line, then the vendor shall provide copies upon request. Test results and "Request of Toxicology Services/Chain of Custody"forms shall be in a printable format_ G WUBLICWCWY 2014-15L962-M TOXICOLOGY SCREENINGW62-=TOXICOLOGY SCREENING.DOC Quotation No. 962-5320 Page 20 22. Contractor shall also provide a daily flat file (.CSV) interface of drug test results. This file will be dropped off to the County of Fresno's FTP file server on a daily basis. The file should contain data such as: offender name, offender demographics, and the probation unique identifier. The file will also need to contain the results of each drug test such as: type of drug found, drug class, screening cutoffs, and methods of test used. A specification document will be available showing exactly what data types are being requested. 23. Contractor shall provide training to designated personnel on the internet portal system 30 days prior to the contract going into effect. Just like the invoices have separate accounts, intemet access portals shall have separate accounts with passwords and/or logins as appropriate. The existing Agreement expires on June 30, 2015. Therefore, it is anticipated at this time that the new contract will go into effect on July 1, 2015. 24. Billing Discrepancies. Probation prefers the vendor provide one centralized contact to address billing questions and discrepancies. Probation will also provide a centralized contact for the vendor. The vendor is to respond to inquiries in a timely manner-within 7 days. 25. Should the successful bidder need to make system changes that impact portal access, invoicing, and requisition forms, the County requires at least 60 days' notice. The notice should include what is happening, when it is happening, why it is happening, what will be impacted (i.e., intemet access, account numbers, etc.), and how. If the changes will impact existing account numbers, steps must be taken to avoid duplicate billing. 26. Bidders are to submit a copy of current California Clinical Laboratory License and! Federal SAMHSA Certificate. G%PUBLICWQIFY 2014.1519W- 820 TOXICOLOGY SCREENING1962-SM TOXICOLOGY SCREENING.DOC Quotation No. 962-5320 Page 21 QUOTATION SCHEDULE Quotations shall include rates for all services, materials, equipment, etc. to be provided. Unit prices must be all inclusive. Quantities shown in the Quotation Schedule are an estimated usage for a twelve-month period. County guarantees no minimum. Bidder is required to quote prices and must extend pricing and total columns. Please fully complete the Quotation Schedule on the next page. a-PJSUCff Q%FY 201415W62-5=TOXICOLOGY SCREENING02-5M TOXICOLOGY SCREENING.DOC Quotation No. 962-6320 Page 22 QUOTATION SCHEDULE ESTIMATED COST ANNUAL PER TYPE OF ANALYSIS QUANTITY TEST TOTAL 1. Drug screen, as specified (Qualitative) 65,000 $ $ 2. Drug screen, as specified (Quantitative) 6,500 $ $ 3. Drug Screen, LSD 100 $ $ 4. Drug Screen, Mescaline 100 $ $ 5. Drug Screen, Barbiturates 100 $ $ 6. Drug Screen, Synthetic Cathinones 50 $ $ 7. Drug Screen, Cannabimimetics 50 $ $ TOTAL $ Expert Witness Testimony 1. Court Appearance- First Hour: $ _._ per hour 2. Court Appearance- Each additional Hour after the first hour: $ per hour 3. Mileage Allowance: $ per mile Internet 1. Chargeino charge for intemet access to test results $ 2. Charge/no charge for training staff on intemet portal system $ G:WU9LICIRfCAFY 2014-15196-M TOXICOLOGY SCREENWG02-5320 TOXICOLOGY SCREENING.DOC �Q Quotation No. 962-W20 Page 23 COMPLY NOT COMPLY Drug Testing Services 1. Provide one centralized contact for the contractor to address billing questions and discrepancies. 2. Ability to respond to billing inquiries within 7 Days 3. Provide services in the Fresno/Clovis metropolitan area, Coalinga, Kerman, Sanger, Selma, and State-wide 4. List of available testing/urine collection sites and hours of operation within Fresno County included in Response to RFQ. 5. List of available testing/urine collection sites and hours of operation throughout the state of California included in Response to RFQ. 6. Provide training for County personnel on intemet portal system. 7. Provide written "chain of custody" protocol in Response to RFQ. 8. Maintain a legally defensible written "chain of custody" record on all samples accepted for testing. 9. Maintain a written record of all samples accepted for testing 10. Licensed as a Califomia Clinical Laboratory. Copy of current license included in Response to RFQ. 11. Possess a Federal SAMHSHA Certificate. Copy of current certificate included in Response to RFQ. 12. Provide pick-up services as specified in Scope of Work (Item 5) 13. Ability to provide access to test results via the intemet in 24 to 48 hours as specified in RFQ. 14. Provide hard copy test results in 24 to 48 hours as specified in RFQ. 15. Have the ability to provide 1,250 urine sample containers with identifying labels as specified in RFQ weekly. 16. Contractor shall refrigerate, freeze or preserve all samples prior to testing in a safe/secure environment to insure sample integrity. 17. Contractor shall freeze and retain the remainder of a sample which tests positive to drugs for at least one year, or longer if requested by the Probation Department, in a safeisecure environment. GAPUBLICI CAFY 20*15WS2-=TOXICOLOGY SCREENINGM2-M TOXICOLOGY SCREENING.DOC Quotation No. 962-6320 Page 24 COJAPLY NOT 2OMPLY 18. Will provide all labor, material, equipment, taxes, transportation, etc. to perform evidentiary toxicology laboratory testing as specified in RFQ. 19. Provide "expert" witness testimony in court setting upon request. 20. Provide "Request for Toxicology Services/Chain of Custody forms in triplicate and as specified in RFQ. 21. Completed "Request for Toxicology Services/Chain of Custody forms will be available on-line. 22. If completed "Request for Toxicology Services/Chain of Custody forms are not available on-line, vendor will provide copies upon request. 23. Provide billing information as specified in Item 11 of RFQ. 24. Provide monthly summary billing reports. 25. Conduct drug screening as specified in Item 15 of RFQ. 26. Conduct drug screening as specified in Item 16 of RFQ. 27. Conduct qualitative and quantitative tests as specified in Item 17 of RFQ. 28. Provide a daily flat file (.CSV) interface of drug test results. 29. Provide copies of a) Request for Services; b) Summary Billing; and c) Test Results forms in Response to RFQ. G:PUBlJMOFY 2014.1SM-53M TOXICOLOGY SCREENINGl96MM TOXICOLOGY SCREENING.DOC L n Quotation No. 962-5320 Rage 25 CHECK LIST This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list, are important requirements and is the responsibility of the bidder to submit with the bid package in order to make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the bid in its entirety. Check off each of the following.- 1 Front page of the Request for Quotation (RFQ) has been signed (original signature) and completed. 2. One (1) original and two (2) copies of the RFQ have been provided. 3. Addenda, if any, have been completed, signed and included in the bid package. 4. The completed Reference List as provided with this RFQ. S. The Quotation Schedule as provided with this RFQ has been completed, prioed reviewed for accuracy and any corrections initialed in ink. 6. Indicate all of bidder exceptions to the County's requirements, conditions and specifications as stated within this RFQ. 7. The Participation page as provided within this RFQ has been signed and included 8. Bidder to Complete page as provided with this RFQ. 9. Specification, descriptions etc. for items offered under bidder(s) quotation. 10. A description of the design and techniques that the bidder will use to complete the project. 11. Lastly, on the LOWER LEFT HAND CORNER of the sealed envelope, box, etc. transmitting your bid include the following information: County of Fresno RFQ No. 962-5320 Closing Date: January 27, 2015 Closing Time: 2:00 P.M. Commodity or Service: Toxicology Screening This Checklist does not need to be returned with your bid. GAPUB"FQIFY 2014151962-5320 TOXICOLOGY SCREENING1962-5320 TOXICOLOGY SCREENINGAOC Ll I COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1 ) RFQ NUMBER: 962-5320 TOXICOLOGY SCREENING January 22, 2015 PURCHASMN3USE SSi G:IPUBLICIRFQIFY 2014-15\962-5320 TOXICOLOGY SCREENING1962+5320 ADD 1.D0C IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO, Purchasing 4525 EAST HAMILTON AVENUE, 2"11 FLOOR FRESNO, CA 937024599 LOSING DATE OF BID WILL BE AT 2:00 P.M., ON FEBRUARY 31 ?l015 QUOTES WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. Quotes will be opened and publicly read at that time. All quotation information will be available for review after contract award. Clarification of specifications are to be directed to: Debbie L. Scharnick, phone(659) 600-7111, e-mail dscharnickftco.fresno.ca.us. NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER: 962-5320 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. y Closing date has been extended to February 3, 2015. y Due to anticipated decrease in the amount of tests to be performed caused by the passage of Prop 47,the Estimated Annual Quantities have been revised. Please replace the Quotation Schedule with the Quotation Schedule that is attached. y The Probation Department will no longer require vendors to provide rural and state-wide testing. ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (11 TO RPQ 962&320 COMPANY NAME: (PRINT) SIGNATURE: NAME &TITLE: (PRINT) G:%PUBLIC%RFQ%FY 2014-ISM2-5320 TOXICOLOGY SCREENING►962-5320 ADD 1.DOC (4/11) un ADDENDUM NO. One (1) Page 2 REQUEST FOR QUOTATION NUMBER 962-5320 January 22, 2016 CHANGES TO COMPLYMOT COMPLY Please make the following revisions to the Comply/Not Comply section: Revise#3 to read "Provide services in the Fresno/Clovis metropolitan area." Please delete both#4 and #5. Revise#11 to read "Possess a federal SAMHSA and/or CLIA Certificate. Copy of current certificate(s) included in Response to RFQ." #15 Should read "Have the ability to provide "600" urine sample containers weekly with identifying labels as specified in the RFQ." #16 Shall read "Contractor shall refrigerate, freeze or preserve all samples prior to testing in a safe/secure environment'to ensure sample integrity'" G:1Pl18LICffQ%FY 20 1 4-1 5196 2-53 20 TOXICOLOGY SCREENWG1962-5320 ADD 1.DOC u2 Lv ADDENDUM NO. One (1) Page 3 REQUEST FOR QUOTATION NUMBER 962-5320 January 22, 2015 REVISED QUOTATION SCHEDULE ESTIMATED COST ANNUAL PER TYPE OF ANALYSIS QUANTITY TEST TOTAL 1. Drug screen, as specified (Qualitative) 30,000 $ $ 2. Drug screen, as specified (Quantitative) 6,000 $ $ 3. Drug Screen, LSD 50 $ $ 4. Drug Screen, Barbiturates 50 $ $ 5. Drug Screen, Synthetic Cathinones 25 $ $ 6. Drug Screen, Cannabimimetics 25 $ $ TOTAL $ Expert Witness Testimony 1. Court Appearance- First Hour: $ per hour 2. Court Appearance - Each additional Hour after the first hour: $ per hour 3. Mileage Allowance: $ per mile Internet 1. Charge/no charge for internet access to test results $ 2. Charge/no charge for training staff on internet portal system $ GVUBLORF04FY 2014-15196 -SM TOXICOLOGY SCREENINGIS62-5320 ADD WOC ADDENDUM NO. One (1) Page 4 REQUEST FOR QUOTATION NUMBER 962-5320 January 22, 2015 QUESTIONS AND ANSWERS: Q1. Who is the incumbent provider of these products/services, if any? Al. Phamatech, Inc. 02. What is the locations of testing sites you currently use? A2. See attached"Toxicology Clinical Laboratory Testing"list. Q3. What is the current Vendor pricing for the services requested within this RFQ? A3. See attached Exhibit D. 04. What is your current percent positive rate? A4. This is not something we track;however, our estimate is about 20% 05. Does the bond requirement shown on page 11 apply to this bid? A5. Bonds will not be required on this bid 06. Would the County consider using their own staff to perform collections? It would save the County a tremendous amount of money in collection fees. A6. Since the rural and state-wide testing requirement has been removed(the only locations where vendors performed collections), all the collections will now be done by County staff. Q7. Many vendors utilize a private courier such as FedEx for pickup service. It may not be possible to provide twice daily pickups through a private courier. Would the County accept once daily pickup for the Drug Suppression Unit? AT Depending on the lab location and courier availability, yes, the County would accept once daily pickup. For example, if there is only one flight out per day. Q8. Regarding the storage requirements (#9 on page 18) is this requirement for samples waiting to be tested, or Is this for storage after the result? A8. See Item#19, in the "Scope of Work", regarding storage requirements prior to testing. "Contractor shall refrigerate, freeze, or preserve all samples prior to testing to ensure sample integrity." Q9. For storage after testing: Many laboratories keep positives for 3 months or longer but only keep negatives for 2 days. Would this amount of time be satisfactory? A9. Contractor shall freeze the remainder of a sample which tests positive to drugs and will retain the sample for a period of not less than one (1) year, or longer if requested b'the Probation Department." In regards to tests with a "negative"result, 2 days is acceptable. Q10.Regarding the billing fields, would the County accept invoices that do not contain the donors birth date? A10. "Scope of Work", Item#11 currently requests the `Date of Birth/Sex"be included on the invoice. Please delete that line and replace it with "Probation Number" The assigned Probation Number is available to the vendor on the Chain of Custody form. This also G.ft6L CRFQEY 20141NU 53M TOXICOLOGY SCREENING1962-5320 ADD 1.DOC A ADDENDUM NO. One (1) Page 5 REQUEST FOR QUOTATION NUMBER 962-5320 January 22, 2015 applies to on-line and hard copy test result requirements as stated in the "Scope of Wont" Item#8. 011.Will the County accept the Department of Health & Human Services' CLIA certification as an acceptable alternative to SAMHSA? Perhaps the biggest difference between the licensures Is that SAMHSA licensure is specifically meant to regulate workplace drug testing for only 6 drugs— Amphetamines/MethamphetamInes, Cocaine, Opiates, PCP and Marijuana JHC}— and now Ecstasy (MDMA) (a sub-group under amphetamines) and Heroin (644AM) (under the opiates class). As your agency focuses on the criminal justice sector as opposed to workplace or employment testing, SAMHSA licensure and practices may not be quite as appropriate or necessary. Moreover, it appears that your agency is Interested in testing for additional non-SAMHSA regulated drugs (such as Alcohol, Barbiturates, Benzodiazepines and Synthetic Cannabinoids). As such, we world like your agency to consider laboratories with CLIA licensure to be on equal—or better— footing with SAMHSA laboratories. A11. Yes, the County will accept CLIA Certification in lieu of or in addition to SAMHSA. P/ease provide CLIA Certificate in your response to RFQ. Item#26 of the "Scope of Work"is revised to ... "current Califomia Clinical Laboratory License and Federal SAMHSA and/or CLIA Certificate. Q12.For line item #2 on the Quotation Schedule, is this price for confirmation by drug class(such as Opiates, Methamphetam Ines, etc.), or for any number of possible confirmations performed on a sample? Industry standard is to charge by drug confirmed. Al2. Multiple quantitative tests may need to be run if the qualitative screen is positive for more than one drug. Using our current rates as an example, if the initial$4.45 screen came back positive for marijuana and methamphetamine, a quantitative test would be run for both marijuana and methamphetamine at$8.00 each ($16.00 total). Continuing with this example, $8.00 would be indicated on line#2. Q13.Will the County accept liquid chromatography/tandem mass spectrometry (LC/MS/MS) as a confirmation option? LC/MS/MS confirmation method is more sensitive and specific than GC/MS, and increases compound identification speciflclty through the use of two mass spectrometers, versus a single one for GC/MS methods. In Volume 73, No. 228, page 71868 of the Federal Register, the Department of Health & Human Services indicates that LC/MS/MS methodologies have proven to be reliable to test specimens, and produce forensically and scientifically supportable results. Moreover, LC/MS/MS results have proven to be defensible in courts of law across the country. A 13. No. The requirement remains GC/MS. 014.Will the County accept results that do not list the client's medication? A 14. No. G-VWL MQFf 2014.15196245=TOXICOLOGY SCREENING1962-5320 ADD I DOC ADDENDUM NO. One (1) Page 6 REQUEST FOR QUOTATION NUMBER 962-5320 January 22, 2015 015.Some of the cut-off levels requested by the County are not industry standard and may be difficult for many vendors to provide. Would the County accept industry standard cut-off levels for the initial test, such as 600 ng/mL for Methamphetaimines and Ecstasy, .04 for Alcohol (Ethanol), 200 ng/mL for Benzodiazepines, and 25 ng/mL for PCP? A 15. No. Probation is aware these are not the industry standard cut-off levels, but they are Probation's cut-off levels and the County has not had a problem with sufficient vendors bidding/providing us services at these cut-off levels Q16.Is the County requesting that the confirmation cut-off level be the same as the initial test(screen) level? Or will the County consider alternate cut-off levels, such as Industry standard confirmation levels? A 16. Yes, the confirmation cut-off level will be the same as the initial test(screen)level. No, the County will not consider altemate cut-off levels. Q17.WIII a vendor be disqualified for not being able to provide a test for one of the specialty drugs, such as Mescaline, If they can provide testing for all of the other line items? A17. Yes, a vendor will be disqualified for not being able to provide a test for one of the specialty drugs,however, we have removed Mescaline from Item #16 in the Scope of Worm as well as the Revised Quotation Schedule. The other drugs remain as listed in the RFQ. Q18.Regarding the requisition to be purchased by clients (donors), would the County consider an electronic requisition form?This could be purchased and then be waiting in the system at whichever location they go for collection. A18. Since rural and statewide testing has been removed from the RFQ, this question is no longer applicable 019.Can the contractor provide an electronic chain of custody rather than written? A19. No. Q20.With secure, HIPAA compliant software that provides real-time results reporting and program analytics that can be exported in various formats, is there still a need for hard copy mailing of results? A20. Yes. 021.Would the County be open to having all collections performed at vendor owned collection sites by staff trained in collection procedure and chain of custody? A21. No. G:IPUBLIMFCAFY 2014-15A2a320 TOXICOLOGY SCREENINGM2.5=ADD 1.DOC „n ADDENDUM NO. One (1) Page 7 REQUEST FOR QUOTATION NUMBER 962-5320 January 22, 2015 EXHIBIT D Laboratory Test UNIT PRICE Fees for all three services areas: Metropolitan, Rural, and Statewide Drug screen, as specified (Qualitative) $4.45 Drug screen, as specified (Quantitative) $8.00 Drug Screen, LSD* $4.45 Drug Screen, Mescaline' $8.00 Drug Screen, Barbiturates' $4.45 'This is the price for screening. Confirmations by GC/MS are charged $8.00. Expert Witness Testimony Court Appearance- First Hour: $80.00 per hour Court Appearance- Each additional Hour after the first hour: $80.00 per hour Mileage Allowance: $0.00 per mile Web Training Web training in the use of the Contractor's website will be provided by the Contractor to the County without charge. 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SMADD@#o-QVDO 'LAW*Am ed",U50 and ere ftd*O la dfmp COUNTY OF FRESNO ADDENDUM NUMBER: TWO (2) RFQ NUMBER: 962-5320 TOXICOLOGY SCREENING January 29, 2015 PURCMA8ING USE G:IPUBLICIRFQTY 2014-151962-5320 hrs TOXICOLOGY SCREENING190-5320 ADD 2.DOC IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO,Purchasing 4525 EAST HAMILTON AVENUE,2ND FLOOR FRESNO,CA 93702-4599 LOSING DATE OF BID WILL BE AT 2:00 P.M.7 ON FEBRUARY 39 Z015. QUOTES WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. All quotation information will be available for review after contract award. Clarification of specifications is to be directed to: Debbie Scharnick, phone (559) 600-7111, e-mail CountYPurchasinu c0co.fresno.ca.us,fax(559) 600-7126. NOTE THE [CLICK HERE TO TYPE "FOLLOWING", ATTACHED" OR"FOLLOWING AND ATTACHED-1 ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER: 962-6320 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. r Please see attached Exhibit"A" ACKNOWLEDGMENT OF ADDENDUM NUMBER TWO QM RFQ 9625320 COMPANY NAME: (PRINT) SIGNATURE: NAME & TITLE: (PRINT) G:IPUBLICIRFQIFY 2014-151952-5320 TOXICOLOGY SCREENINGM2-5320 ADD 2.DOC (4/11) iw EXHIBIT A—SAMPLE REQUEST FOR TOXICOLOGY SERVICES/CHAIN OF CUSTODY FORM 12345678-1122333 Specimen ID NO. STEP 1: COMPLETED BY COLLECTOR Employer Name,Address, l.D.No. DPO/Case Worker: Donor SSN or Employee ID No. Donor Name: Last First Donor ID Verified:❑ Photo 1D ❑ Emp.Rep. i Drug Tests to be performed: Collection Site Name: Address: Collector Phone#: City/StatdZip: Collector Fax Step 2: COMPLETED BY COLLECTOR Read specimen temperature within 4 minutes. Is temperature between 90°and 100' F? ❑Yes❑No,enter remark Observed: ❑(enter remark) REMARKS: Step 3: Collector affixes bottle seal(s)to bottle(s). Collector dates seal(s). Donor initials seal(s). Donor completes Step 5. Step 4: CHAIN OF CUSTODY—INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY. I certify the specimen given to me by the donor identified in the certification section on Copy 2 of this form was collected,labeled,sealed,and released to the Delivery Service noted in accordance with applicable requirements. _ AM SPECIMEN BOTTLE(S) RELEASED,TO: X PM Signature of Collector Time of Collection ❑Vendor Courier ❑ Fed Ex _/ / ❑ Other (Print)Collector's Name(First,Mi.Last) Date(MdDay/Yr) Name of Delivery Service Transferri;g Specimen RECEIVED AT LAB: AM -- Primary Specimen SPECIMEN BO"fTLE(S) Signature of Accasionu Time of Receipt —� Bottle Seal Intact: RELEASED TO: / ❑ Yes (Print)Acccssio nr's Name(First,MI,Last) Date(M*Day/Yr) ❑ No,Enter remark below Step 5: COMPLETED BY DONOR I certify I provided my specimen to the collector,that I have not adulterated it in any manner,each specimen bottle used was sealed with a tamper-evident seal in my presence;and that the information and numbers provided on this form and on the label affixed to each specimen bottle is correct. X `/ / Signature of Donor (Print)Donor's Name(First,MI,Last) Date(Mo/Day/Yr) Daytime Phone No.( ) Evening Phone No.( ) Date of Birth / / Mo Day Yr LABELS Date(Mo/DayNr) WIMIi Donor Is Initial's O 1?345678-1122333 Date(M&Day/Yr) Donors Initial's O 123079--11=1 ig Exhibit B COUNTY OF FRESNO REQUEST FOR QUOTATION 11 NUMBER: 962-5320 } TOXICOLOGY SCREENING January 6, 2015 ORulRequislttow 3430030013431500255 PURCHASING USE G.1PUBLIC1RFMFY 2014-151962-5320 TOXICOLOG _ hrs _ SCREE(�.lIat962.532 IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER, CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO,Purchasing 4525 EAST HAMILTON AVENUE, 2nd Floor FRESNO,CA 937024599 CLOSING DATE OF 1310 WILL BE AT 2:00 P.M., ON JANUARY 27, 2015. QUOTATIONS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK,READS 2:00 P.M. All quotation information will be available for review after contract award. Clarification of specifications is to be directed to: Debbie Scharnick, e-mail countypurchasing a co.fresno.ca.us, -hone (559) 600-7111, FAX(559) 600-7126. GENERAL CONDITIONS: See"County Of Fresno Purchasing Standard Instructions And Conditions For Request For Proposals (RFP'S)and Requests for Quotations(RFQ'S)"attached. Check County of Fresno Purchasing's Open Solicitations,website at jhttos:llwww2.co.fresno.ca.u�10440/Bid ldsHome,asox for RFQfRFP documents and changes. BIDDER TO COMPLETE UNDERSIGNED AGREES TO FURNISH THE COMMODITY OR SERVICE STIPULATED IN THE ATTACHED QUOTATION SCHEDULE AT THE PRICES AND TERMS STATED,SUBJECT TO THE"COUNTY OF FRESNO PURCHASING STANDARD INSTRUCTIONS AND CONDITIONS FOR REQUEST FOR PROPOSALS(RFP'S)AND REQUESTS FOR QUOTATIONS(RFQ'S)"ATTACHED. Except as noted on individual items,the following will apply to all items in the Quotation Schedule. 1. Complete delivery will be made within NIA calendar days after receipt of Order. 2. A cash discount 2 % 10 N30 days will apply. Phamatech Inc. COMPANY 15175 Innovation Drive ADDRESS San Dieo Ca 92128 CITY STATE ZIP CODE 85$ $�5 (858)635-5843 kmonteiano�phaniatecti.com TEL 'PH E M5YFER FACSIMILE NUMBER E-MAILADDRESS SIGNE .►`9 Polanco VP Sales LINT NAME TITLE PQ-010(9114) "z r� COUNTY OF FRESNO ADDENDUM NUMBER: ONE (1) RFQ NUMBER: 962-5320 TOXICOLOGY SCREENING January 22, 2015 PURCHASING USE S3j G:kPU8L1MFCAFY 2014-15W2-5320 TOXICOLOGY SCREENINW962-5320 ADD IDOC IMPORTANT: SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTY OF FRESNO,Purchasing 4525 EAST HAMILTON AVENUE,2ND FLOOR FRESNO,CA 937024599 O—LO31HO DATE OF BID WILL BE AT 2:00 P.m., Qom FEBRUARY3. 2015.1 QUOTES WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. Quotes will be opened and publicly read at that time. All quotation information will be available for review after contract award, Clarification of specifications are to be directed to: Debbie L. Scharnick, phone(659)600-7111, e-mail dscharnicW_co.fresno.ca.us. NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER: 962-5320 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. > Closing date has been extended to February 3, 2015. )o, Due to anticipated decrease in the amount of tests to be performed caused by the passage of Prop 47,the Estimated Annual Quantities have been revised. Please replace the Quota4on Schedule with the Quotation Schedule that Is attached. > The Probation Department wail no longer require vendors to provide rural and state-wide testing. AQKNOW L9QGM9b_11 OF AOIDENDUM NUMBERONE (1)10 13 COMPANY NAME: o0V*14r2�#,_VV61- I N-n P—R, SIGNATURE: NAME &TITLE: 41agdo, G:1PU9LIG1RFQ\FY 2014-15\962-5320 TOXICOLOGY 6CREENING1962-5320 ADD IDOC (41111) COUNTY OF FRESNO ADDENDUM NUMBER: TWO (2) RFQ NUMBER: 962-5320 TOXICOLOGY SCREENING _ January 29, 2015 PURCHAMNG USE µv G V'UBLICIRFQIFY 2B94 151962 5320 IMPORTANT: SUBMfr QUOTA"ttON IN SF�4LEQ PACK GE WITH TOXICOLOGY SCREENINGM2 RZADD 2,DOC A ITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE'r0: COUNTY OF FRESNO,Purchasing s 4525 EAST HAMILTON AVENUE,2No FLOOR FRESNO,CA 93702-4599 i LOSING DATE OF BID WILL BE AT 2.00 P.M.9 ON FEBRUARY°394C1'15. 1 QUOTES WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. All quotation information will be avalabie for review after contract award. f.Clarification of specifications is to be directed to: Debbie Scharnick, phone(568) 600-7111,e-mail � CouMPurchasingc&co.fresno.ca.us,fax(559) 600-7126. i I NOTE THE [CLICK HERE TO TYPE"FOLLOWING",ATTACHED"OR"FOLLOWING AND ATTACHED"] ADDITION$, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER: 962-5320 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. ➢ Please see attached Exhibit "A" i ACKNOWLgPQM E U COMPANY NAME: jollA/I44-T,G1lr .I- C (PRINT) SIGNATURE: NAME&TITLE: __- (PRINT) G:1PUEIUCIRFQ\FY 2014-1 SM2-5320 TOXICOLOGY SCREEN(NGM2-5320 ADD 2.00C (4111) 3 Quotation No. 962-5320 Page 23 CQ,MPLY NOT'COMPLY Drug Testing Services 1. Provide one centralized contact for the contractor to address billing questions and discrepancies. Comply 2. Ability to respond to billing inquiries within 7 Days Co nply 3. Provide services in the Fresno/Clovis metropolitan area, Coalinga, Kerman, Sanger, Selma, and State-wide torrapy- 4. List of available testing/urine collection sites and hours of operation within Fresno County included in Response to RFQ. Conip y 5, List of available testing/urine collection sites and hours of operation throughout the state of California included in Response to RFQ. Comply 6. Provide training for County personnel on internet portal system. -Comply 7. Provide written "chain of custody" protocol in Response to RFQ. -Comply 8. Maintain a legally defensible written "chain of custody" record on all Comply samples accepted for testing. 9. Maintain a written record of all samples accepted for testing Coml ly 10. Licensed as a California Clinical Laboratory. Copy of current license included in Response to RFQ. comply 11, Possess a Federal SAMHSHA Certificate. Copy of current certificate included in Response to RFQ. comply _ 12. Provide pick-up services as specified in Scope of Work (Item 5) _Comply 13. Ability to provide access to test results via the internet in 24 to 48 hours as specified in RFQ. Comply 14. Provide hard copy test results in 24 to 48 hours as specified in RFQ. Comply 15. Have the ability to provide 1,250 urine sample containers with identifying Co�17Iy labels as specified in RFQ weekly. 16. Contractor shall refrigerate, freeze or preserve all samples prior to testing in a safe/secure environment to insure sample integrity. Comply 17. Contractor shall freeze and retain the remainder of a sample which tests positive to drugs for at least one year, or longer if requested by the Probation Department, in a safe/secure environment. Comply G:IPUBLICiRFUY 2014-15M2-5320 TOXICOLOGY SCREENING062.5320 TOXICOLOGY SCREENING.000 Quotation No. 962-5320 Page 24 PLX Noi COMPLY 18. Will provide all labor, material, equipment, taxes, transportation, etc. to (;omply perform evidentiary toxicology laboratory testing as specified in RFQ. 19. Provide "expert" witness testimony in court setting upon request. comply 20. Provide "Request for Toxicology Services/Chain of Custody forms in Comply triplicate and as specified in RFQ. 21. Completed "Request for Toxicology Services/Chain of Custody forms will be available on-line. Comply 2Z If completed "Request for Toxicology Services/Chain of Custody forms Comply are not available on-line, vendor will provide copies upon request. 23, Provide billing information as specified in Item 11 of RFQ. Comply 24. Provide monthly summary billing reports. Comply 25. Conduct drug screening as specified in item 15 of RFQ. Comply 26. Conduct drug screening as specified in Item 16 of RFQ. Comply 27. Conduct qualitative and quantitative tests as specified in Item 17 of RFQ. Comply 28, Provide a daily flat file (.CSV) interface of drug test results. Comply 29. Provide copies of a) Request for Services; b) Summary Billing; and c) Test Results forms in Response to RFQ. Comply 1i k+ M 3 E G1PUBLIC%RFQVY 2014.15M2-5320 TOXICOLOGY SCREENING1,862-5320 TOXICOLOGY SCREENING.DOC Insurance narticization Form 3 Reference List 4 Laboratory Licenses 5 Chain of Custody Protocol Collection Site List 7 Service Requirements V Sample Chain of Custody 9 Price List 10 Sariple Reports - ;Billing/CSV R '11 12 / I� Quotation No. 962.5320 page 10 BIDDER TO COMPLETE: Name of Insurance Carrier: Wateridge Insurance Services Public Liability: $4,000,000 Expires: 6/2/15 Automotive Insurance: $1,000,000 Expires: 6/2/15 Worker's Compensation: $1,000,000 Expires: 612115 Proof of maintenance of adequate insurance will be required before award is made to vendor. GUARANTEE: The bidder shall state his written guarantee here: Phatnatech fully guarantees all apect5 of the project for the minimurn period of one(1)year.Such one(!)`year period shall commence upon the date of final acceptance by County.Tie guarantee shall include,but in no lWay be limited to workmanship,equipment and materials. ADDITIONAL ITEMS: The County may require additional items from those in bid schedule. Price list for additional items: State Purchase Order mailing address: Pharnatech Inc. 15175 Innovation Drive San Diego,Ca 92128 SUBCONTRACTORS: -- List�bII subcodtradtors that would perform work in excess of one/half of one percent of the total amount of your bid, and state general type of work such subcontractor would be performing: Subcontractors (collection sites) do not account in excess of/z of 1 percent of the total anaunt of the RFQ. GAPUBLIM11F01FY 2014-151062-5320 TOXICOLOGY SCREENINGl062-5320 TOXICOLOGY SGREENING.00G Quotation No. 962-5320 Page 11 CONTRACTOR'S LICENSE: Bidder to possess appropriate license for the project, in accordance with current regulations/statutes. The vendor shall possess a current State of California Professional Engineer's License, or another license class that covers the work to be performed. The proposal must indicate the license held by the bidder, which enables him/her to perform the work. If the license is other than a State of California Professional Engineer's the bidder must explain why his/her license(s) is acceptable. The County will review and determine if acceptable' Number and Class: Phamatech is not a Contractor Date of Issue: BONDS: PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond. BONDS: The successful bidder will be required to furnish a Faithful Performance Bond and a Labor and Materials Bond in an amount equal to one hundred percent (100%) of the contract price. BONDING COMPANY: The company issuing bonds shall be a corporate surety admitted by the California Insurance Commissioner to do business in the State of California with an A.M"Best rating of B++ VIII or better. COORDINATION AND COMPLETION: The successful bidder shall contact and meet With the County Coordinator at the job site prior to commencement and completion of any work. Successful bidder shall complete the job as instructed and described in writing by the contract, bid or amendment. Any problem or questions that arise in the scope of work, the County must be contacted and the appropriate written amendment generated. GUARANTEE: The successful bidder shall fully guarantee all aspects of the project for,,lthe minimum period of one (1) year. Such one (1) year period shall commence upon the date of final acceptance by County. The guarantee shall include but in no way be limited to workmanship, equipment and materials. DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California .Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for the Eastern District of California in Fresno, CA or in a state courtfor Fresno County. DEFAULT: In case of default by the selected bidder, the County may procure the services from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by any other legal means available to the County. ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment or portions of payments without prior written consent of the County of Fresno.;. j n G�PUSLIC1RFQWY 2014.151962.5320 TOXICOLOGY SCREENING062-5320 TOXICOLOGY SCREENING.DOC a PHAMAT1 OP ID:BM .�CORU� ;TE,imwDG"VYYYi �,,.... CERTIFICATE 4F LIABILITY INSURANCE 06102/14 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MOLDER.THIS :ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY lzSHE POLICIES BFLOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTRUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED IESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. '1,. JRTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions Of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the i certificate holder In Neu of such endorsements. f i PRODUCER 858.452.2200 coarnC , Wateridge Insurance Services PHONE, Mary Bodnar a 10717 Sorrento Valley Rd. 858 45z 6004 t tc.�, t 85$-200-3340 c Kul:8.0-200.3341 San Diego,CA 9212.1 E-MAIL .».........., George J.Sports AouREss_rnbednar aterld e.corn INSURER S AFFORDING COVERAGE NAIC N INSURER A:Hartford Fire Insurance Co 1 19682 INSURED Phamatech,Inc. uvslsrFRB:Medtrarc -- 10151 Barnes Canyon Road San Diego,CA 92121 — Nvs-uREn c:Hartford Accident&lndemnity 22357 --- — INSURERD:Evanston Insurance Company _ _ 35378 INSURER..: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELCI'Y HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT 1.0 WHICH THIS CERIIFiCATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TaRm.S, j EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I INSR LTR TYPE OF INSURANCE POLICY NUMBER fMhWDIYYYYI MM/ YY — LIMITS, s GENERAL LIABILITY EACH OCCURRENCE 1,000,OD ` A X ?CONN&RCIAL GLINFIM LIABILITY X I 12UUNTR9588 06/01114 06101116 p grs EaEI 1,000,00 hmu- CLAIMS-MADE OCCUR MED EXP[AI�Ia'>a p_ersan) _ _10,00 B X PRODUCTS(l) 14CA380066 06101/14 06101115 PERSONAL&ADVINJURY 1,000,00 CLMSMADEIIOKSIR GENERALAGGRE�TE 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER. PROIYJCTS—COMPJOP AGG? 4,000,00 x POLICY 710TLOC'OMOBILE LIABILITY G'MOINEG 31N�r�ln L�11 I 1,000,00 - _...__...._ A' n �ANYA'JTO �2UUNTR958& 06101fl4 06101115 SODILYINJURY(Perporus)) ALL OWNED SCHEDULED lioi .,, 80Ud Y INJURY(}ar adad0. I_-- AUTOS �.. NGN OWNED ! PROPERTY DAMAGE .... _.«—.__......... ...... HIREDAUTOS AUTOS X Comp/Coll X $1 000 Ded I X UMBRELLALIAB X OCCUR # FACHOOCURRENCE � 4,000,00 H A I ExcEss LIAR Ctruels n+ADe 72RHUTR9305 C5101114 06/01115 I AGGREGATE 4,000,00 FT OED X RFTENTI r 10,000 WORKERS COMPENSATION X t'VGSTATU- 07H• - AND EMPLOYERS UADIUTY C ANY PROPRlETWIPARTNERIEXECUTPA Y(-`""i N/AI 72WEF04109 03115H4 03115115 LA EACIIACCIDENT � ._1,000,00 OFFIt;ER/RIFMBERFOfCLUDe07 {Mandatory In NH) E.L.DISEIu_SE FA EMPLOYCE 1,000,00 R yes.dewilbe under .._. .�............._.-T1,000,00 C SCRIPTION OF OPERATIONS below r L.DISEASE-POLICY LIMIT D Orotesslonal Liab SM899621� 03/17114 03/17116 Ea.Claim 1,000,00 I (Claims Made ETRO DATE:0311712OD9 Aggregate 3,000,00 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(Attactl ACORD 101,Additional Remarks Sciwdule.If morn spats Is mquirad) COUNTY OF FRESNO,ITS OFFICERS,AGENTS AND EMPLOYEES,INDIVIDUALLY AND COLLECTIVELY BUT ONLY INSOFAR AS THE OPERATIONS UNDER THIS AGREEMENT ARE CONCERNED ARE NAMED ADDITIONAL INSURED UNDER GENERAL LIABILITY PER FORM HGO0010605.PRIMARY AND NON-CONTRIBUTORY WORDING APPLY IN FAVOR OF THE ADDITIONAL INSURED. s CERTIFICATE HOLDER CANCELLATION COUNTYF — SHOULD ANY OF THE ADGVF DESCRIBED POLICIES BEc C4NCELLED BEFORE ' THE EXPIRATION DATE THEREOF, NOTICE WILL E DELIVERED IN i County Of FresnoACCORDANCE WITH THE POLICY PROVISIONS. t Probation Department —- Attn:Greg Reinke AUTRORRED REPRESENTATIVE i 1100 Van Ness Avenue Fresrasno CA 93721 Q 1988-ZO10 ACORD CORPORATION. Allfrights reserved. I' ACORD 25(2010106) The ACORD narne and logo are registered marks of ACORD as, E� ' Quotation No. 962-5320 Page 10 BIDDER -TO COMPLETE: Name of Insurance Carrier Wateridge Insurance Services Public Liability: $4,000,000 Expires: 6/2/15 Automotive Insurance: $1,000,000 Expires: 6/2/15 Worker's Compensation: $1,000,000 Expires: 6/2/15 Proof of maintenance of adequate insurance will be required before award is made to vendor. GUARANTEE: The bidder shall state his written guarantee here: Phamateeh fully guarantees all apects of the project for the minimum period of one(1)year. Such one(l)year period shall commence upon the date of final acceptance by County.The guarantee shall include,but in no wayl be limited to workmanship,equipment and materials. ADDITIONAL ITEMS: The County may require additional items from those in bid schedule. Price list for additional items: State Purchase Order mailing address: Pharnatech Inc. 15175limovatiott.Drive San Diego,Ca 92128 SUBCONTRACTORS: List all subcontractors that would perform work in excess of one/half of one percent of the total amount of your bid, and state general type of work such subcontractor would be perforing: Subcontractors (collection sites) do not account in excess of Y2 of 1 percent of the total amount of the RFQ. G:IPUBLIGIRFVY 2014-15%62-5320 TOXICOLOGY SCREENINGl962-5320 TOXICOLOGY SCREENING.00C i v Quotation No. 962-5320 Page 19 CONTRACTOR'S LICENSE: Bidder to possess appropriate license for the project, in accordance with current regulations/statutes. The vendor shall possess a current State of California Professional Engineer's License, or another license class that covers the work to be performed. The proposal must indicate,the license held by the bidder, which enables him/her to perform the work. If the license is other than a State of California Professional Engineer's the bidder must explain why his/her license(s) is acceptable. The County will review and determine if acceptable. Number and Class: Phamatech is not a Contractor Date of Issue: BONDS: PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond. BONDS: The successful bidder will be required to furnish a Faithful Performance Bond and a Labor and Materials Bond in an amount equal to one hundred percent (100%) of the contract price. BONDING COMPANY: The company issuing bonds shall be a corporate surety admitted by the California Insurance Commissioner to do business in the State of California with an A.M Best rating of B++ Vill or better. COORDINATION AND COMPLETION: The successful bidder shall contact and meet with the County Coordinator at the job site prior to commencement and completion of any work, Successful bidder shall complete the job as instructed and described in writing by the contract, bid or amendment. Any problem or questions that arise in the scope of work, the Coun must be contacted and the appropriate written amendment generated. GUARANTEE: The successful bidder shall fully guarantee all aspects of the project for the minimum period of one (1) year. Such one (1) year period shall commence upon the date of final acceptance by County. The guarantee shall include but in no way be limited to workmanship, equipment and materials. DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California .Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for the Eastern District of California in Fresno, CA or in a state court for Fresno County. DEFAULT: In case of default by the selected bidder, the County may procure the servicos from another source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by any other legal means available to the County. ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not asign any payment or portions of payments without prior written consent of the County of Fresno. GAPUBLICIRFQIFY 2014-15W62-5320 TOXICOLOGY SCREENING1962-5320 TOXICOLOGY SCREENING.DOC . 1 1 PHAMAT1 OP ID,SM CERTIFICATE OF LIABILITY INSURANCEATE(MI►UDTNYYYY) 06102/14 THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATg HOLDER. THIS :ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED DY�--'THE POLICIES BFLOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5].AUTHORIZED i 1ESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. i,,., JRTANT: if the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WANED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this Certificate does not copier rights to the certificate holder in lieu of such endorsement(s. PRODUCER 858-452-2200 NADhEAc" Mary Bodnar l Wateridge Insurance Services P`aoNe 10717 Sorrento Valley Rd. 858-457-6004 E„{{;858-200-3340 r r.,~8'8-210-3341 San Die ggo CA 92121 E•MAL — George J.Sports AOQRCss;mbednar Wateridge.cOm _•._. _ INSURERAAFFORDING COVERAGE NAIC �_ INSURt RA:Hartford Fire Insurance Co ai 19682 NsuR=D Pharnatech,Inc. iNsLNzERIr MIedmarc 10151 Barnes Canyon Road 7 San Diego,CA 91121 INSURERC µHartford Accident&Indemnity 22357 INSURERD:Evanston Insurance Company -✓ 36378 INSURERS: c NiDiURERF; � i COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TH POLICY PERIOD l INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECI TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO° '-THE TERMS, i EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. i _ _...._.._..._- _._..-.-,_... 1LTR TYPE OF INSURANCE 15DR�t1e �_---`POLICY NUMBER Y E F P LIMITS GENERAL LIABILITY 4 _ EACH OCCURRENCE �''','', 1,000,00 A .X C01 RCIAL GE-AE TAL Lwa ITY X TZUUNTK9588 06/01/14 06/01/16 P� ES D Y 1,000,00 —— CLAWS-MADE l_J OCCUR M£D f I( (A ono poraon} M� 10,00 B X P_RODUCTSt1) I 14CA380066 06101114 ! 06101115 PERSoWL&ADvINJURY 11000,000 CLMS?NADE110KS?R ` OLNERAI-AGGRE^4T£ 2,000,00 .GL•N'L AGGREGATE I.WT APPLIES PER: f PRODUCT£-COMPtOPAGG 4,000,00 ' X POLICY M PRO LOC •OMOBILE LIABILITY CONIMNED SINGLE 1�000,00 A n ANY AUTO 72UUNTR9588 0C,01114 06/01/15 BODILY INJURY(Por poison) e ALLOWNED ! SCHEDULED ...._.. .._ .._.. .._.. ._.... -... AUTOS _ AU705 HOD4YINJURY NON-OfhM;U HIREDAUTOS _ AUTO) I .(P a¢tinldn _.. X Comp/Coll €X 1,000 Ded ' i UMBRELLALIAD j)(I OCCUR — EACH OCCURRENCE 4,000,000 z A EXCESS LIAO —� CLAI„MS•MADE 72RNUTR9305 06101/14 06/01115 AGTZREGnrE � 4,000,000 n E.,.-.. DELI X I RE'TENTION .Q 000 _ WORKERS COMPENSATION I i X 4Yi:STAB: D7H- ANO EMPLOYERS LIABILITY Y I N Y.SJh1iS.S •ER �+:' C ANY PROPRIETORVARTNe UALCurIVE 72WEF04109 03/1W14 03Ji6116 E.I..EACHACCtDENT 1,000,00 1 OFFICE EMBER EXCLUDED? NIA I f(MandatorylnNH) E,.DISEASE-EAEMPLOYEE 1,000,00 J If gas,doserbe under ., ..•.. _ .__..... 11,';C.R!PTIDNOrOPERATIONSbelvw 1 El,OISI:ASE-POLICY LIMIT D 'PrDlessional.Llab M899621 03/17/14 03117/16 EaCla7m t,40B,D0 Claims Made RETRO DATE:03/1712009 Aggregate 3,oDD,DDa I , OESCRIPTIOM OF OPERATIONS ILOCATK)NS I VEHICLF3(Attach ACORD 101,AJCllioml Remarks ScMadule,Itmcre apace 13 raqulrad) COUNTY OF FRESNO,ITS OFFICERS,AGENTS AND EMPLOYEES INDIVIDUALLY AND COLLECTIVELY BUT ONLY INSOFAR AS THE OPERATIONS UNDER THIS AGREEMENT ARE CONCERNED ARE NAMED ADDITIONAL INSURED UNDER GENERAL LIABILITY PER FORM ' HG00010605,PRIMARY AND NON-CONTRIBUTORY WORDING APPLY IN FAVOR OF THE ADDITIONAL INSURED. I 1 CERTIFICATE HOLDER CANCELLATION ? COUNTYF 9 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CA CELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL B4 OF-LIVERED IN County of Fresno ACCORDANCE WITH THE POLICY PROVISIONS. f Probation Department Attn.Greg Reinke AunzoRlzEo REPRI sENTnTIVE 1100 Van Ness Avenue Fresno CA 0721 01988-2010 ACOPO CORPORATION. All r his reservod. ,r ACORD 25(2010106) The ACORD name and logo are registered marks of ACORD Named Insured: Phamatech Inc. Policy Number, 72UUNTR9588 - necessary litigation expenses incurred by us and However, none of these"employees" or,,volunteer necessary litigation expenses incurred by the workers"are Insureds for: indemnitee at our request will be paid as (1) "Bodily injury" or "personal and advertising Supplementary Payments. Notwithstanding the injury": provisions of Paragraph 2.b.(2) of Section I - Coverage A - Bodily injury And Property Damage (a) To you, to your partners or members (if you Liability, such payments will not be geenwd to be nro a portnorehip or joint vontur4), to your damages for"bodily Injury"and"property damage"and members (if you are a limited Ilabllity will not reduce the limits of Insurance. company), to a co-"employee" while in thie Our obligation to defend an Insured's Indamnitee and course of his or her ernplornent orperforming duties related to the conduct of to pay for attorneys' fees and necessary litigation your business, or to your other volunteer expenses as Supplementary Payments ends when: workers" while performing duties related to a. We have used up the applicable limit of insurance the conduct of your business; ! in the payment of judgments or sett lements;or (b) To the spouse, child,parent,brother or sister b.,The conditions set forth above, or the terms of the of that co-"employee" or that °`volunteer agreement described in Paragraph f.above, are no worker" no a eonoequence of Paragraph ionger met. (1)(a)above; SECTION i I-WHO IS AN INSURED (c) For which there is any obligation to'share i 1. if you are designated in the Deciaratons as: damages with or repay somaoner else wlva a. An individual, you and your spouse are insureds, must pay damages because of,Ithe injury s described-in Paragraphs(1)(a)or-(b)above; but only with respect to the conduct of a business of which you oro the solo owner. or b. A partnership or joint venture,you are an insured. (d) Arising out of his or her providing or failing to Your members, your partners, and their spouses provide professional health care services. are also insureds, .but only with respect to the If you are not in the business of, providing conduct of your business. professional health,care services,Paragraph(d) c. A limited liability company, you are an insured. does not apply, to any nurse, emergency ; medical terhnictan or paramedic employed by i Your members are alsn insureds, but only with you to provide such services. respect to the conduct of your business. Your managers are Insureds, but only with respect to (2) 'Property damage"to property: their duties as your managers. (a) Owned,occupied or used by, ' d. An organization other than a .partnership, joint (b) Rented to, in the care, clLstody or control of, venture or limited liability company, you are an or over which physical control.' is being 1 insured.Your'executive officers` and directors are exercised for any purpose by in%weds, but o,ry with respect to tlwir duties as you, any of your "employees', "volunteer i your officers or directors, Your stockholders are workers", any partner.or member (ifjyou are a also insureds, but only with respect to their liabifty partnership or joint venture), or any member(if as stockholders. you are a limited liability company). e, A trust, you are an Insured. Your trustees are also b. Real Estate Manager insureds, but only with respect to heir duties as trustees. Arty person (other- than your "employee" or 2. Each of the following is also an insured: "volunteer worker`), Or any urgartitcftiun while acting as your real estate manager. a. Employees and Volunteer workers c. Temporary Custodians of Your Propel'ty Your "volunteer workers" only while performing Any person Or organization having proper duties related to the conduct of your business, or temporary custody of your property if}rou die, b�.-t your"employees",other than either your"executive only: officers" (if you are an organization other than a partnership, joint venture or limited liability (1) With respect to Ilablilly arising out of the company) or your managers (if you are a limited maintenance or use of that property;bnd liaNlity company), but only for acts within the scope (2) Until your legal representative has been of their employment by you or while perfurroiny appointed. duties related to the conduct of your business, d. Legal Representative if You Die Your legal representative if you die, buit only with respect to duties as suer). That repres ntative w n HG 00 0106 05 t± have all your rights and duties under this Coverage 5. Nonowned Watercraft Pal, With respect to watercraft you do not own that Is less e. Unnamed Subsidiary than 51 feet long and is-not being used to carry Any subsidiary, and subsidiary thereof, of yours persons for a charges, any person is an In,`'ed while which is a legally incorporated entity of which you operating such watercraft with your permission. Any own a financial interest of more than 60% of the, other person or organization responsible for the voting stock on the effective date of the Coverage conduct of such person is also an insured% but only Part. with respect to liability arising out of the oration of the watercraft, and only if no other insure a of any The insurance afforded herein for any subsidiary 11 not named in this Coverage Part as a named Yablr is available to that person or organ zatitin for this l,rt apply to injury or damage with y' insured does not b respect to which an Insured under this Coverage However, no person or organization is an Insured with t Part is also an insured under another po icy.or respect to: would be an insured under such policy but for its a. "Bodily, Injury" to a co-"employee" of Ifie person j termination or the exhaustion of its limits of operating the watercraft;or insurance. b. "Property damage"to property owned by, ented to, 3. Newly Acquired or Formed Organization in the charge of or occupled by you orth 'employer Any organization you newly acquire or form,other than cf any person who 's an insured udder this a partnership,joint venture or limlted liability company, provision. and over which you maintain financial Interest of more 6. Additional Insureds When Re uir Wrltter t than 50%of the voting stock, Wii qualify as a Named Contract,Written Agreement Or Permlt 4 insured if there is no other similar Insurance available The following peroon(a) or organization{) cars an i to that organization.However: additional insured when you have agreed, In a written ' a, Coverage under this provision is afforded only until contract, written agreement or because off a permit the 180th day after you- acquire or form the issued by a state or political subdivision,Ithat such organization or the end of the policy period, person or organization be added as an faddillonal l whichever Is earlier; Insured on your policy, provided the Injury or damage b. Coverage A does not apply to "bodily injury" or occurs subsequent to the execution of the contract or "'property damage" that occurred ' before you ogreoment. acquired or formed the organization;and A person or organization is an additional insured under e. Coverage B does not apply to "personal and this provision only for that period of time r4quired by advertising Injury" arising out of an oRense the contract or agreement, committed before you acquired or formed the However, no such person or organization Is on insured organizalion. under this provision if such person or or ization Is 4, Mobile Equipment included as an insured by an endarcerrraenf issued by us With respect to "mobile equipment" registered In your and made a part of this Coverage Pad. Po name under any motor vehicle registration law, any a. Vendors person Is an insured while driving such.equipment Any person(s)or orgeni$otioo(s) (reforrci to below along a public highway with your permission.Any other as vendor), but only with respect to "bodily Injury" person or organization responsible for the conduct of or"property damage"arising out of"youk products" such person Is also an Insured,but only with respect to which are distributed or sold in the regular course liability arising out of the operation of the equipment, of the vendor's business and only if thisCoverage and only if no other insurance of any kind is available Part .provides coverage for "bodily injury" or to that person or organization for this liability.However, "property damage" included within the'"predicts- no persrxror organization is an Insured with respect to. ccr'ripicted Operations 17azarrl". j a. "Bodily injury" to a co-"employee" of the person (1) The Insurance afforded the vendor 1 subject to ; driving the equipment;or the following additional exclusions: ' b. -Property damage"to property owned by,rented i0, This insurance does not apply to: in the charge of or occupied by you or the employer (a) "Bodily injury" or "property damage' for of any person who is an insured under this which the vendor is obligated to pay provision. darfrdyes by reasun of the assirrsptiOra of liability in a contract or agreement. This exclusion does not apply to lability for i damages that the vendor vrould lave in the absence of the contractor agreement; HC 00 01 06 05 (b) Any express warranty unauthorized by you; c. Lessors of Land or Premises (c) Any physical or chemical charade In the Any person or organization from whom You lease i product made Intentlonally by the vendor, land or prem!ses, but only with respect'ao liability (d) Repackaging, except when unpacked solely arising out of the ownership, maintenance or use of for the purpose of inspection, demonstration, that part of the lard or premises leased to,fyou, tooting, or the substitution of parts under With respect to the nsurance offordod those instructions from the manufacturer, and then additional insureds the following pdditionai repackaged in the original container, exclusions apply; 1 (e) Any failure to make such inspections, This;nsurance does not apply to: adjustments,tests or servicing as the vendor 1. Any "occurrence" which to es place after you has agreed to make or normally undertakes. cease to lease that land;or to make in the usual course of business, in i connection with the distribution or sale of the 2. structural alterations, now conotruciion or products; demolition operations performed by or on behalf of such person or organization. {f) Demonstration, Installation, servicing or d. ArchitectA, Engineers or 5urveyars repair operations, except such operations performed at at the vendor's premises in Any architect, engineer, or surveyor, but only with connection with the sale of the product; respect to liability for "bodily injury" 9"properly (g) P,oducts which, after distribution or sale by damage" or "personal and advertising injury" you, have been labeled or relabeled or used caused, in whole or in part, by your acts or as a container, part or ingredient of any omissions or the acts or omissions of those acting other thing or substance by or for the on your behalf: vendor;or (1) 1;1 connection with your premises; or (h) "Bodily injury` or "property damage" arising (2) In the performance of your ongoing operations out of the sole negligence of the vendor for performed by you or on your behalf. i its own acts or omissions or those of its With respect to the insurance afforded these employees or anyone else acting on its additional Insureds, the following "taddillonal behalf. However, this exclusion does not exclusion applies: apply to: (i)The exceptions contained in Sub This Insurance does not apply to "bodily injury", i "property damage' or 'personal and advertsing paragraphs(d)or(f);or iriury"arising out of the rendering of or the failure r (il) Such Inspections, adjustments, tests or to render any professional services by or for you, servicing as the vendor has agreed to Inciuding: make or-normally underta;cesto make in 1. The preparing, approving, or failing io prepare 0 usual course of business, in or approve, maps, shop drawings,;opinions, s connection with the distribution or sale of reports, surveys, field orders, change orders or the products, drawings and specificatons;or (2) This insurance does not apply to any insured 2. supervisory, Inspection, archae lural or person or organization, from whom you have engineering actvities, ? acquired such products, or any ingredient, part or container, entering into, accompanying or a Permits Issued By State Or Political containing such products. 5ubdivi5ions b. Lessors of Equipment Any state or political subdivision, but, with respect to operations performed by you or on your , (1) Any person or organization from whom you behalf for which the state or political ryubdivision lease equipment; but only with respect to their has issued a permit. liability for"bodily injury", "properly damage" or With respect to the insurance afforded these personal and advertising injury caused, in whole or in part,by your mointoncanco, operation additional insureds, this Insurance does,not apply or use of equipment teased to you by such to: i person or organization. (1) "Bodily injury`, "property damage" or"personal (2) With respect to the insurance afforded to these and advertising injury" arising out of operations additional insureds this insurance does not performed for the state or municipality,or apply to any "occurrence" which takes place (2) "Bodily injury" or 'property damage included after the equipment lease expires, within the "products-completed operations i hazard". I t HG 00 0106 05 I. Any Other Party c. Persons or organizations making claims sir bringing Any other person or organization who is not an "suits insured under Paragraphs a. through e, above, but 2. General Aggregate Limit only with respect 10 liability for "bodily injuy, The General Aggregate Limit Is the most we will pay `property damage" or "personal and advertising for the sum of: Injury"caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting a. Medical expenses under Coverage C; on your behalf: b. Damages under Coverage A, 'except damages (1) in the performance of your ongoing operations; because of "Ioiy injury" or "property damage" {2) in connection with your premises owned by or included in the "products-caimpleted r�perations rented to you;or hazard";and c. Damages under Coverage B. (3) In connection with "your work" and included 3. Products-Completed Operations Aggregate Limit within the "products-completed operations hazard",but only If The Products-Completed Operations Aggre,gate Limit l (a) The written contract or agreement requires Is the most we will pay under Coverage A fotdamages I you to provide such coverage to .such because of "bodily Injury" and 'property, damage" ' additional insured;and included in the "products-completed operations j (b) This Coverage Part provides carerage for Hazard". i "bodily Injury" or"property damage"included 4. Personal and Advertising Injury Limit. , within tine "products-completed operations Subject to 2, above, the Personal and Advertising hazard". injury Limit Is the most we will pay under Coverage B j With respect to the insurance afforded to these for the sum of all damages because of ail;"poreonal additional Insureds, this insurance does not apply and advertising injury"sustained by any one::person or to: organization. "Bodily injury" "prq:erly damagie" or "parsLxrdt and 5. Each Occurrence Limit advertising injury"arising out of the rendering of, or Subject to 2. or 3. above,whichever applies;the Each the failure to render, any professional architectural, Occurrence Limit is the most we will pay for the sum enoinearing or surveying services, including of: (1) The preparing, approving, or falling to prepare a. Damages under Coverage A;and or approve, maps, shop drawings, opinicns, b. Medical expenses under Coverage G reports,surveys, field orders, change orders or drawings and specifiratians;or oecause of a'i "bodily.injury" and "property damage" (2) Supervisory, inspection, architectural or oriel tgout of any one"occurrence", i 6. Damage To Premises Rented To You Limit engineering activities, r Subject to 5.above, the Damage To Premises Rented The limits of insurance that apply to additional Insureds To You Limit is the most we will pay under Coverage A under this provision Is described in Section III - Limits for damages because of"property damage"to any one Of Insurance. i premises, while rented to your or in the case of Flow this insurance applies when other insurance is damage by fire, lightning or explosion, whip rented to � available to the additional insured is described in the you or temporarily occupied by you with permission of Other Insurance Condition In Section iV- Commercial the owner. General Liability Conditions. In the case of damage by fire, lightning ogexp'osion, No person or organization is an Insured witrt respect to the the Damage to Premises Rented To You Limit applies conduct of any current or past partnership,joint venture or to all damage proximately caused by the same event, Umited Nobility company that is not shown as a Named whether such clamage results trout lire, lightning or insured in the Deciarations. explosion or any combination of these. SECTION Ili-LIMITS OF INSURANCE 1. The MostWa will Pay 7, Medical Expense Limit The limits of Insurance shown in the Declarations and Subject to 5. above, the Medical Expense I.Imit is the j the rules below fix the most we will pay regardless of most we will pay under Coverage C for all medical the number of: expenses because of "bodily injury" sustained by any one person. a, Insureds; B. How Limits Apply To Additional Insureds," b. Claims made or"suits"brought; or If you have y agreed in a written contract ter written agreement treat another person or organization be HG 09 0106 05 f r added as an additional insured on your policy, the (3) Cooperate with us in the investigation or most we will pay on behalf of such additional insured is settlement of the claim or defense against the j the lesser of: "suit";and a. The limits of insurance specified in the written (4) Assist us, upon our request,in the enfTcemeni of contract or written agreement;or any right against any person or organization wh'ch b, The Limits of Insurance shown in the Declarations, may be liable to the insured because of 1rliury or Such amount strali be a part of and not in addition to damage to which this insurance may also apply. Limits of Insurance shown in the Declarations and d. Obligations At The Insureds Own Cost' descr:bed in this Section. No Inured will, except at that insured's.own cost, The Limits of Insurance of this Coverage Part apply, voluntarily make a payment, assume any separately to each consecutive annual period and to any obligation,or incur any oxpense,other than for fist remaining period of less than 12 months, starting with the aid,without our consent. beginning of the policy period shown in the Declarations, e. Addlittonal insureds Other Insurance unless the policy period is extended after issuance for an If we cover a claim or "suit" under this Coverage additional period of less than 11 months, `-gin that case,the Part that may also be covered by otherflnwrance j additional perloci will be deemed part of the last preceding available to an additional insured, such additional period for purposes of determining the Limits of insurance. insured must submit such claim or "suit" to the i SECTION iV — COMMERCIAL GENERAL LIABILITY other Insurer for defense and indemnity. j CONDITIONS However, this provision does not apply to the i 1. Bankruptcy extent that you have agreed in a written contract or i Bankruptcy or nsolvency of the insured or of the written agreement that this insurance is prim©ry nsured's estate will not reileve us or our obligations and non-contributory with tho additional insured's under this Coverage Part, own Insurance. 2, Duties in The Event Of Occurrence,Offense, Claim f. Knowledge Of An Occurrence, Offense, Claire Or Suit Or Suit a. Notice Of Occurrence Or Offense Paragraphs a, and b. apply to you or to any additional insured only when such "occurrence', You or any additional Insured must see to it that we nffr rise,claim or"suit°is known to: are notified as soon as practicable or an (1) You or any additional Insured that is an � "occurrence" or an offense which may result in a claim.To the extent possible,police should include: individual (1) How, where anti where the "occurrence' or (2) Any partner, if you or an additional insured is a offense took place; partne°'ship; (2) The names and addresses of any injured (3) Any manager,it you or an additional insured is a persons and witnesses;and imitert livability company; { (3) The nature and location of any injury or damage (4) Any"executive officer"or insurance manager, it arising out of the"occurrence"or offense. you or an additional insured is a corpotion; b. Notice Of Glatm (6) Any trustee, if you or an additional injsored is a { if a claim Is made or 'suit" is brought against any trust;or insured,you or any additional insured must: (6) Any elected or appointed official, If you or an '. additional insured is a political subdivision o, (1) Immediately record the spocifics of the claim or public entity. "suit"and the date received;and (1) Notify us as soon as practicable. This duty applies separately to you and any:;additional insured. i You or any additional insured must see to i1 that we 3. Logat Action Against Us receive written notice of the dalm or "suit" as soon as practicable. No person or organization has a right finder this , c. Assistance And Cooperallon Of The Insured coverage Part: You and any other involved insured must: a. To jo n us as a party or otherwise brirqus into. a "suit'asking for damages from an insured or (1) immediately send us copies of any doinands, b. To WC ua an this Cwcrage -'art untes ail of its { notices, summonses or legal papers received in connection with the claim or"suit'; terms have been fully complied with. (2) Authorize us to obtain records and other A person or organization may sue us to recover on an agreed settlemant or on a final judgment against an Information; insured; but we will not be liable for darns es that are g;. i not payable under the terms of this Coverage Part or HG 00 01.06 05 that are In excess of the applicable limit of insurance. (7) When You Add Others As An Additional An agreed settlement means a settlement and release Insured To This Insurance i of lia:)ilitysigned by us, the insured and the dalmant or Any other insurance availabie to ark additional the claimant's legal representative. Insured. 4, Other insurance However,the following provisions apply to other I if othor valid and ooiloctible insurance is ovai;oblo to insurance available to any p0mon or the insured for a loss we cover under Coverages A or organizatlon tvho is an additional Inspired under B of this Coverage Part, our obligations are limited as this coverage part. follows: i (a) PrIMary Insurance a. Primary insurance Contract WFian Rewired t3y , 3 i This insurance is primary except when b. below This Insurance is primary if you have agreed applies. If other insurance is also primary, we will in a written contract or written poreement share with all that other insurance by the method that this insurance be primary; If other described in c.below. insurance Is also primary, we will"share with b. Excess insurance all that other insurance by the method This insurance is excess over any of the other described in c.below. 3 insurance, whether primary, excess, contingent or (b) primary And Non-Contxibuto��rT��o Other ; on any other basis'. insurance When Required By Contract ! r (1) Your Work If you have agreed In a written contract, That is Fire,Extended Coverage,Eui!der's Risk, written agreement, or permit Ohat this ; Installation Risk or similar coverage for "your insurance is primary and non cntrlbutory wok, vMh tho oddilionol insurod's oym )nruruncc, this insurance is primary and we will not (2) Premises Rented To You seek contribution from that other i4urance. That is fire, lightning or explosion insurance for Paragraphs (a) and (b) do rwl dppl tU other ; premises rented to you or temporar~iy occupied insurance to which the additional insured has by you with permission of the owner; been added as an additional insured. (3) Tenant Liability When this Insurance is excess, we will, have no That Is insurance purchased by you to cover duty under Coverages A or B to defend the insured your liability as a tenant for "property damage" against any"suit"if any other insurer has a duty to to premises rented to you or temporarily defend the insured against that "suit", if no other i occupied by you with permission of the owner; insurer defends,we will undertake to du so, to ul we 4 Aircraft,Auto Or Watercraft Wit be entitled to the insureds rights 6ga!nst 7U O those other insurers. ) If the loss arises out`of the maintenance or use When this insurance is excess over other of aircraft, "autos'or watercraft to the extent not insurance,we will pay only our share of the amount subject to Exclusion g. of Section I— Coverage of the loss,if any,that exceeds the sum of; A—Bodily Injury And Property Damage Liability; (1) The total amount that all such other Insurance (5) Property damage to Borrowed Equipment Or would pay for the loss in the absence of this Use Of Elevators insurance;and If the less arises out of "property damage" to (2) ThR total of all riPririrtible and self-ingrrrPd i borrowed equipment or the use of elevators to amounts under ail that other insurance; the extent not subject to Exclusion}. of Section I Coverage A Bodily injury And Property We will satire the remaining loss, if anyx,with any Domoge Liability; other insurance that is not described in t"is Excess ;. (6) When You Are Added As An Additional Insurance provision and was not bought specifically j insured To Other insurance to apply In excess of the Limits of insurant e shown in the Declarations of this Coverage Bari Any ulher insurance available lu yuu wvering c. Method Of Sharing liability for damages arising out of the premises a or operations, or products and completed If all of the other insurance permits contribution by operations, for which ynu have been added as equal shares,we will follow this method also.Under an pddit=oval insured by that insurance;or this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remain, a hichever aomec flrot. l ) HG Oq 01 06 05 If any of the other insurance does not permit insured will bring"suit"or transfer those rights to us contribution by equal shares, we will contribute by and help us enforce them. limits. Under this method, each insurer's share Is b, Waiver Of Rlghts Of Recovery (Waiver Of based on the ratio of its applicable limit of Subrogation) Insurance to the total applicable limits of insurance of all insurers, If the Insured has waived any rights of recovery 5. Premium Audit against any person or organization for all or port of any payment, Including Supplementary Payments, a. We will compute all premiums for this Coverage we have made under this Coverage Pare, we also Part in accordance with our rules and rates. waive that right, provided the insured walved their - l b. Premium shown in this Coverage Part as advance rights of recovery against such person or premium is a deposit premium only. At the close of organizatlon in a contract,agreement or permit that each audit period we will compute the earned was executed prior to the injury or damage. premium for that period and send notice to the first 9. When We Do Not Renew Named insured. The due date for audit and if we decide not to renew this Coverage Part, we wi,i retrospective premiums Is the date shown'as the mail or deliver to the first Named Insured shown In the due date on the bill. If the sum of tho advance and Declaratlons written notice of the nonrenewai not less ' audit premiums paid for the policy period is greater than 30 days before the expiration date. than the earned premium,we will return the excess to the first Named Insured, If notice Is mailed, proof of mailing will be sufficient c. The first Named insured must keep records of the proof of notice. Information we need for premium computation, and SECTION V—DEFINITIONS send us copies at such times as we may request. 1. "Advertisement" means the widespread public 6, Representations aissemination of information or images that has the a. When You Accept This Policy purpose�of inducing the sale of goods, products or Y services through: By accepting this policy,you agree: a. (1) Radio; (t) The statements in the Declarations are accurate (2) Television: and complete;(2) Tho*o 511atements are bared upon board; 4(3) Billboard, representations you made to us; and ( jMagazine; (3) We have Issued this policy In reliance upon your (5) Newspaper;or representations. b. Any other publication that is given vAdespread b. Unintenlonai Failure To Disclose Hazards public distribution, If unintentionally you should fail to disclose all- Howevsr,"advertisement'does not include: hazarcI3 relating to the conduct of your business m "rho dcaign, printcd matcrial, infornriiotionfVr imngca that exist at the inception date of this Coverage contained in, on or upon the packaging or labeling Part, we shall not deny coverage under this of any goods or products;or t Coverage Part because of such failure. b. An Interactive conversation between or wrong � 7. Separation Of Insureds persons through a computer network. Except with respect to the limits of insurance,and any 2. "Advertising idea" means any idea for an rights or duties specifically assigned In this Coverage acty rtltemrnt". Part to the first Named Insured,this insurance applies: 3. "Asbestos hazard" means an exposure orthreat of a. As if each Named insured were the only Named exposure to the actin or alleged properties of Insured:and asbestos and includes the more presence of asbestos b. Separately to each insured against whom claim is In any form. made or"suit`is brought. 4. 'Auto"means a land motor vehicle, trailer or semitrailer 8. Transfer Of Rights Of Recov®ry Against Othors To designed for travel on public roads, including any Us attached machinery or equipment.But "auto!does not include"mobile equipment". a. Transfer of Rights Of Recovery l 5. "Bodily injury"means physical: i If the Insured has rights to recover ail or part of any payment, including Supplementary Payments, we a. Injury; t have made under this Coverage Part, those rights b. Sicrness;or i are transferred to us. The insured must do nothing c. Dsease after loss to impair them, At our request, the i sustained by a person and, if arising out of 0iie above, mental anguish or death at any time. HG 00 01 06 05 Iw w Mate of California Secretary of State CERTIFICATE OF STATUS DOMESTIC CORPORATION 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That on the 29TH day of DECEMBER, 1998, PHAMATECH, INCORPORATED';;' became incorporated under the laws of the State of California by filing its Articles; of Incorporation in this office; and That said corporation's corporate powers, rights and privileges are not suspended on the records of this office; and That according to the records of this office, the said corporation is authorized to exercise all its corporate powers, rights and privileges and is in good legal standing in the State of California; and That no information is available in this office on the financial condition, business activity or practices of this corporation. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of May 2, 2008. epi. OF ? x r o - DEBRA BOWEN Secretary of State let NP-25(, EV 1/2007) ;fib: ;rsv os rat i r. l Quotation No. 962-5320 1 Page 13 BIDDER TO COMPLETE THE FOLLOWING: PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno, Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties. Whenever possible, these and other tax supported agencies co-op (piggyback)on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group and other tax supported agencies. No, we will not extend contract terms to any agency other than the County of Fresno. i" (Authorized Sirgrature) Title 3 GAPUSLICIRFQIFY 2014-151962-5320TOXIMLOGY SCREE.NINGW62-5320 TOXICOLOGY SCREENING.DOC r he Quotation No. 962-5320 Page 14 ---- VENDOR MUS��_MP�ETF.�N.D RFTLt.E�.d_�lllti...R��IIES.LES?R QUOTATLQ.[1�� Firm; Phamatech Inc. REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar products/services. Be sure to include all requested information. Reference Name: Baltimore County DOC Contact:Sharon jUler Address: 720 Bosley Avenue City: Towson State: MD Zip: 21204 Phone No.: 410)512-3404 Date:1/23115 Service Provided:Phamatech performs statewide testing for multiple agencies including Probation and Department #Corrections. Testing includes supplies,, , shipping of specimen screening and confirmation tests and reporting, Reference Name: Hamilton County Contact:Chris Jackson it Address: 6215 Dayton Blvd. City: Hixson State:TN Zip:37343 Phone No.: (423 847-4835 Date: 1123115 Service Provided:Phamatech provides supplies shipping of specimens,screening and confirmation tests and report(g. Reference Name: Broward County Sheriff Contact:Dave Scharf Address: 4200 N_W.16 Street Suite 607 City: Lauderhill State: FL Zip:33313 Phone No.: (954)535-2390 x 351 Date:1/23/15 Service Provided: Phamatech Provides laboratory screening and confirmation services,specimen collection and tran'sportation. Over 3.200 specimen monthly. Reference Name: State of Maryland, Inmate Contact:Jos Dh E2eh Address: 301 West Preston Street City: Baltimore State: MD Zip:21201 Phone No.: (417}767-4627 Date:1/23115 Service Provided: Phamatech provides supplies,shipping of specimens,screening and confirmation tests and reporting. Reference Name: First Judicial District of Pennsylvania Contact:Janet McHaie Address: 1401 Arch Street City: Philadelphia State:CA Zip;19102 Phone No.: (f215)683-1283 Date 1123/15 Service Provided: Phamatech provides supplies,shipping of specimens,screening and confirmation tests and reporting, G:IPUBLICIRFUY 2014-1062-5320 TOXICOLOGY SCREENING062.5320 TOXICOLOGY SCREENING-OOC CENTERS FOR MEDICARE&iv[EDICAID 5iumcEs CLINICAL LABORATORY IMMOVEMENT AMENDMENTS • • CrIATIFIC.lTE OF C011PLIA.7VCW LABORATORY NAME AND A.DDRCSS CUA IQ NUMBER PHAMATECH, ING 05D1078844 10151 BARNES CANYON RDI+FEcvl?DATA • SAN DIEGO, CA 92121-2726 '► 10/09/2014 LABORATORY DIRECTOR EXPIRATION ION DX11H NOEMI AMITINeA 10/08/2016 IT • Pursuant to Section 353 of the Pubfic Flo"Savim Act(42 U.S.C-%3a)as revised by the t 61cal I.abotatnty Tmptorrna At Atnen"*m(aim, � the above named laboratory locutcd at the address sltoinc havo4(and other approKki lomtko s)tuoy accept buouta sprritnetw for the pmpwcs of petfomih%Wxuatory=minatiom or pnHzdwtL Tbls ceracate shall be valid until the=pkstioat date Avyq but L utbjva w mvocttiop,suspet>ylat3 lbuitadon,or otbcr mmdtlnt • For violation of the Act or Ox nWA%iom pcot ulpeed thereurxlee • Judith A.Yost,Director • CmS Division of laboratory Services Stuyty and Ccrtillcation Gconp awuutornac�amocusuv.� Center for Giuical Standards and Qwdlty ,�i�AA��IRY 2% Ccrts2 0"14 - i i i I i i 1' is .y s 3 40e , x DEPARTMENT OF IMALTR&IIUIKM SERVEGB9 Substance Abu"and Monte[ { w,� Health ServlcijsAdministration Centerfor MetaW Health Services Centerfor Substance Abuse Prevention JUN 0 4 2007 Centertortubstance,Abuse Treatment RockvIjIl a AC 40 7 , lbom/aps�0.�A�.ucoin,Ph.D. Mr.aced.Kodama Pharnatech,Inc.' ' 101 S l Barnes Canyon Road San Diego,California 92121 Dear Dr.Aueoia and Ivir.Kodazna:' • j E I am pleased to inform you that Phaluatech,Inc.,San Diego,California,has successfully met all of the requirements for laboratory certification as specified in the.Dep&ttnent ofHealth and Human Services' (HHS)Mandatory(hiidelines for Federal Workplace Drug Testing i Programs(69 FR 19644), i t Phamatech,Inc.,San Diego,California,will be placed on the list of laboratories certified a _-_- ro eligible to bid M�truts perform drug-testis g for F 1 of -T]rtig=FzeaWdxkpl Ce_...._. . . ..... - . ..'._.�. ___.. , Progr=. 'lie list of laboratories certified by the Substance Abuse and Meatal'Health Services Administration on behalf of the Department are sent to all Federal agencies. Updates to this fist are published every month in the Fedeol Rgaiger,and made available tit the general public upon request. To maintain certification from HHS,Phaulatech,Inc.,San Diego,California,must contir_iu ' to meet all the requirements of the Federal.Guidelines as specified in Subpart C— Certification of Laboratories Engaged in Urine Drug Testing for Federal Agencies. Mainwnanca of certification requires participation in a quarterly performance testing program plus periodic,on-,site inspections(see sections 3.2(b),3.17,3.18,3.19,and 3.20). If you have any questions concerning the MS Ngtionil Laboratory Certification Program., please contact the Division of Workplace Programs at(240)276-2600. The HHS laboratory standards for urine drug testing certification were designed to assure Federal agencies and their employees that the laboratories and the scientific and methodologist procedures used are of the highest quality. Your laboratory is to be congratulated for muting all the requirements ofthe Department's program.- Sincerely, Terry L.Clime,PIi Administrator ditiro of the AdminIATUM--10fte of A1101od 6 udT*v-o(fka of C,omnwtcstl*n*_office at pal1w.Planning and B►ulpet lHce at f w The College of American Pathologists 01�-, • � �q0 certifies that the labor atot ?t a to Phamatech Labs Advancing Excellence San Diego, California Thomas Aucoin, PhD LAP Number: 7210751 AU-ID: 1512089 has met all applicable standards for accreditation and � is hereby accredited by the College of American Pathologists ' ForeiisicDritgTestirigAccl-eclitatiotiPi-ogi-aiii. ReinsRection should Accredited occur prior to Januaty 27, 2014 to inaintain accreditation. Accreditation does not automatically survive a change in director,ownership, Laboratory or location and assUnnes that all interim requirements are met. Chair,Commission on Laboratory Accreditation. President,College of American Pathologists Vw 0 1" Exhibit B Chain of Custody Protocol Phamatech uses federal regulation chain of custody procedures (SAMHSA Guidelines). Phamatech will ensure that its policies and procedures follow SAMHSA Guidelines which govern the collecting, handling, storing, testing, and disposing of urine samples; disseminating results; and retaining samples in a manner that ensures confidentiality and accuracy. Phamatech will strictly follow the chain of custody procedures and guarantee the results are correctly matched to the person who provides the specimen. Starting at the time of collection, a urine sample's chain of custody will be documented and protected. The following are Phamatech's Chain of Custody Procedures Collection: Properly training the urine specimen collector, and constantly reviewin and verifying that the urine specimen collector follows the instructions on the Chain of Custody form (CCF). Collection instructions are provided on the back of each CCF. • Step A: Collector ensures the specimen I.D. number of the top o the CCF matches the specimen I.D. number on the label/seal, • Step B: When the donor reports, the collector must make a positive I.D. and complete CCF Step 1 C donor I.D. and check the reason' for test. Donors will be searched to detect any device or substance designed to substitute or contaminate a specimen, The donor should wash their hands prior to the collection process. • Step C: The collector shall open the collection package in view of the donor, inspect for completeness and give the collection cup to the donor who shall provide specimen. • Step D: After donor gives the specimen to collector, the collector checks the temperature within 4 minutes and marks the appropriate box in Step 2 on the CCF. • Step E: Collector marks single/split or none under specimen collection and observe line. The collector documents any remarks. • Step F: When sufficient specimen is provided; collector shall poor specimen into the transportation vial and affix the tamper-evident seal in the presence of the donor. a� • Step G: The collector dates the specimen bottle label after they re placed on the specimen vial. The collector checks the requested panel in Step 4. • Step H: Donor initials and dates the seal(s) and watches collector pour the specimen into the transportation vial, securing the cap. Donor prints and signs their name and dates the CCF. The collector prints, signs and dates Step 5 of the CCF. Preparing for Shipment. The collector places the vial into the front pouch of the blo-bag with absorbent material and places the top copy of the C.CF into the rear pouch of the bid-bag, The pouch is then sealed and placed into a transportation bag. Shipping, Overnight carrier will pickup the transportation bag(s) at the collection sites and provide records of shipping to maintain custody and control until received and opened at the secure Phamatech laboratory. Phamatech's forensic laboratory is certified by SAMHSA (Substance And Mental Health Administration), the US Federal Department of Health and Human Services certification program. SAMHSA certification is the `gold standard' of forensic laboratory certification and includes stringent security and comprehensive inspection and verification procedures. Specimen Arrival/Laboratory Testing: The laboratory receives the sealed specimen in a secure chain of custody bag. The Department is a limited access, secured area for receiving and aliquoting specimens for analysis. Specimens remain in the Specimen' Processing Area until they are disposed of or placed in long-term storage. Specimens are sorted for accessioning and aliquoting personnel. Specimens are sorted by specimen type. Each sealed specimen bag is inspected, and then opened. If any of the seals are damaged or broken a Notation Form is completed and is attached to the chain of custody and a notation on the Chain of Custody form is made. If the specimen bag is broken, annotate "package seal 2 broken" on the chain of custody. Information on the chain of custody t` matched against that on the bottle seal. Working with one bottle at a tirrie the specimen seal is cut or broken and the cap is removed. An aliquot is then transferred to an Olympus tube. The specimen bottles are placed in a storage tray with the chain of custodies in the same order as the specimens within the tray. The chain of custody is completed using a stamp and signature. sti v . All entries on the chain of custody (signatureldate) must coincide with the transfer. After the receiving process is completed, the specimens are transferred:to "Temporary Storage". This transfer is documented on the chain of custody. The Internal Chain of Custody is used to document transfer of aliquots to the screening area and specimen bottles into Temporary Storage. Upon completion of screening, presumptive positive specimens are separated into storage trays. The specimens to be aliquoted for confirmation are listed on the Laboratory Information System (LIMS) generated Internal Chain of Custody and the specimens are maintained in the receiving area until completion of testing. All negative specimens are retained within Temporary Storage not less' than 24 hours. Negative and canceled specimens are prepared for discard. Non-negative specimens, confirmation (retest) specimens, adulterated specimens, and other specimens designated for frozen storage, are transferred to the Long Term Storage for at least one yearl or longer if requested or required. ii Specimen Storage; Security i€ Access to the forensic laboratory is restricted to authorized forensic personnel. Departments The forensic laboratory is divided into two rooms. The first room is for specimen processing, aliquoting, temporary storage, and permanent storage. The second room is for screening, extraction, confirmation, and reporting. Keypad access for each room is based on an employee's job description and need to access the area to perform assigned duties. Service personnel must use a sign-in log to record escorted access in each secure area, Specimens Specimens are maintained in one secure location within the forensic laboratory. After the initial test is performed, batches containing 1 presumptive positives are transferred to short-term temporary refrigerated storage. Confirmed positives are stored 'in a locked freezer for long term frozen, storage. IlA Records: a Records used in the certification process are maintained in Record Storage. Security of Samples and Sample Aliquots 1. Temporary Storage-Refrigerator a. Original specimen bottles while pending screening/SVT 2. Long Term Storage - Freezer a. Confirmation (non-negative) specimens for a period of not less than one (1) year. b. Specimens retained at client's request and /or under legal challenge. c. Specimens with suspected adulteration, adulteration, substitution, or invalid. TRANSFER OF SPECIMENS TO STORAGE AREA After the batch has been accessioned, the samples are placed in the temporary storage refrigerator in the secure accessioning area. Samples are pulled from the temporary storage refrigerator for confirmation testing and segregated into positive batches, which remain in accessioning, This transfer is documented using Horizon's internal chain of custody report. The negative samples are transferred to temporary refrigerated storage. This transfer is also documented with Horizon's internal chain of custody report. TRANSFER OF NON-NEGATIVE SAMPLES TO LONG TERM STORAGE Samples that confirm positive will be transferred to secure storage. 1. In Horizon, go to Samples > Custody > Transfer. 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C m } � S dclJl- 3 T 5 A _� Quotation No. 962-5320 Page 16 SCOPE OF WORK The County of Fresno is soliciting bids for laboratory services to provide toxicological screening for the Probation Department through urinalysis. Prior to the recent passage of Proposition 47, the Probation Department estimated approximately 65,000 tests would be conducted yearly, with approximately 6,500 being quantitative and/or qualitative analysis. However, it is anticipated the passage of Prop 47 will result in a significant reduction in the number of toxicology tests requested. Unfortunately, at the time of the preparation of this RFQ, it is too soon for the_ Probation Department to be able to provide revised estimates. The County does not guarantee a minimum level of service. The quantities stated herein are estimated, actual quantities may be less than or greater than stated. The vendor's quoted pricing must allow for all usage levels and should not assume a minimum level of service. The Probation Department requires that services be provided in the Fresno/Clovis metropolitan areas, rural Fresno County, and state-wider on an as needed basis. The bid for these services is open to any laboratory able to perform the services as stipulated in the Service Requirements. SERVICE REQUIREMENTS 1. The Probation Department requires that services be provided in the Fresno/Clovis metropolitan areas, rural Fresno County, and state-wide on an as needed basis. Bidders must have the ability to provide services in all three areas. Pharr zte-h Concurs. See attached I'cth 6 2. Bidder's testing/urine collection sites in rural Fresno County shall include the following areas: Coalinga, Kerman, Sanger, and Selma. A list of available testing/urine collection sites and hours of operation within Fres;'Po County shall be submitted with the bidder's response to RFQ. Testing at rural sites is "unobserved." Volume varies from location to location, with Sanger and Kerman currently averaging approximately 20 tests per week; and Coalinga averaging approximately 25-30 tests per week. It is estimated Selma will have 15 tests per week. The Contractor will provide the testing/collection sites as well as the testing/collection services performed at each rural site. Clients will purchase a requisition from the Probation Department and turn it in at the rural site when the urine sample is collected. The samples shall;then be transported to the lab by the Contractor. The lab does not have to be located im"the rural area only the testing/collection site. hlurrnatech Ctmcllrs.se(�at�tac/u.'d Tab 0 3. Testing/Collection sites are needed on a statewide basis (Metropolitan areas of 0,000 or more population). Each client residing out of county should have a testing/collection site within a reasonable distance to which s/he may report for sample collection. Clients will purchase their "Request for Toxicology Services" form directly from the Probation Department and bring it to the testing/collection site. One copy of the form shall accompany the sample being sent to the laboratory for analysis and the results shall be sent directly to the Probation Department. A list of available testing/collection sites and hours of operation throughout the State of California shall be submitted. Testing at statewide sites is "unobserved." Currently, approximately 50 tests are done "out of county" per month. All inquiries by subcontractors (if applicable) and ail invoices related to state-wide testing shall be sent to the Contractor. Ph.amatech Coat-u s. See attdche>d"Fab G 4. Contractor shall provide all labor, material, equipment, taxes, transportation, etc. to perform evidentiary toxicology laboratory testing as specified within this RFQ. Phamatech Concyi-s. See attaclwd lab 6 G.TU©LIG\RMFY 2014.15k062-5320 TOXICOLOGY SCREENING062.5320 TOXICOLOGY SCREENING.DOG Quotation No. 962-5320 page 17 5. Contractor shall provide pick up service. Probation staff will collect the urine samples at the locations below. The vendor shall pick up the samples for testing as follows: ' FREQUENCY DAYS LOCATION Twice Daily M-F Drug Suppression Unit 2212 N. Winery, Suite 122 Fresno, CA Once Daily M-F Violet Heintz Education Academy (Afternoon) 4939 E. Yale Fresno, CA Note: The above two locations in Central Fresno are right around the corner fro',m one another. Once Daily M-F Juvenile Justice Campus 3333 E. American Avenue Building 701 (Courthouse) Fresno, CA Once Weekly Monday Juvenile Justice Campus Building 704 (Commitment Facility) The Juvenile Justice Campus is approximately 11 miles from the other two locations in Central Fresno. Phainatech Concurs. 6. Contractor shall provide "expert" testimony in a court setting upon request. The number of times laboratory personnel are called upon to offer testimony varies from year-to-year. It is estimated to be needed on approximately 12 occasions annually.ILhatrrrrtccl ;Carrrrrrs. 7. Contractor shall have a written "chain of custody" protocol and shall maintain a Igally defensible written "chain of custody" record on all samples accepted for testing.', Phaniah,ch Concurs. Chain of'Cu;lody Protocol see attached 1'ah i 8. Contractor shall be capable of having both on-line and hard copy results available in 24 to 48 hours. The normal time required for test results would be 48 hours, with a 72-hour maximum. Hard copy results sent to the Probation Department, as well as on-line portal access results shall include: Lab Control Number Date and Time Sample Collected Collector's Name Date Received by Lab Name of Client Date of Birth/Sex Case Identification Number Type of Sample (Urine/Blood) Test Code Medications Noted Results by Drug Group/Cutoff Limits GAPLIBLIMUOTY 2014.1%62.5320 TOXICOLOGY SCREENINGM2-5320 TOXICOLOGY SCREENING,DOC Quotation No. 962-5320 Page 18 Each client's hard copy results will be provided on a separate sheet of paper for inclusion in the client's file. Phywatcch Concurs. 9. Contractor shall properly store and retain samples in a safelsecure and refrigerated environment. Pharnateych Concurs. 10. Contractor shall provide the Probation Department with "Request for Toxicology. Services/Chain of Custody" forms, in triplicate. Request forms shall include information as indicated on the sample form in Exhibit A and be printed on "no carbon required" (NCR) stock. The specimen tracking labels to be used are only printed on Page,'1 and the label area of Pages 2 and 3 is a shaded box. The original (Page 1) will be sent to the vendor along with the specimen. Page 2 is kept by Probation and Page 3 is distributed to the probationer by Probation. Phanum.,ch Conr:urs, 11. Billing information should include the following: Account Number (there are eight separate accounts and each requires a separate billing statement) Laboratory Control Number Client Name Date of Birth/Sex Date of Service Test Description Number of Tests run Billed amount for each test Each month an itemized bill for each of the eight (8) accounts will be submitted y the Contractor and reviewed by the Probation Department for accuracy, then forwarded to the accounting department for payment if no discrepancies are found. Invoices shall have page numbers. Phranvite.ch Concurs. 12. Monthly summary billing reports will be provided to the Probation Department. Phcunakch Concurs. 13. Both hard copy and on-line test result reports shall contain information as deemed appropriate by Probation. Hard copy test result reports will be mailed to the Probation Department. If copies of the completed "Request for Toxicology Services/Chai of Custody" forms are not available on-line, the vendor shall provide copies upon request. Pharnratech Concurs. 14. Re-testing due to changes in Bidder's staff or unavailability of original testing personnel shall be done at no charge (i.e., chain of custody or staff/lab policylprocedure isue). If on the rare occasion Probation requests a retest not due to changes in bidder's staff/lab policy/procedure, Probation will pay the regular qualitative rate. The amount of retesting is rare. Only one retest was requested during the past year. Phrunate�ch Concurs. s G)PUBLIMI'CIFY 2014-15062.5320 TOXICOLOGY SCREENING1962-5320 TOXICOLOGY SCREENINGDOC Quotation No. 962-5320 Page 19 15. Contractor shall conduct drug screening on every test for the detection of opiates, cocaine, phencyclidine (PCP), methamphetamines, ecstasy, benzodiazepines, cannabinoids, and alcohol. Cutoff levels in nanograms/mi Ili liters are as follows: Cannabinoid 50 Methamphetamine/Amphetamine 300 Ecstasy 300 Benzodiazepines 300 Cocaine 300 Opiates 300 Phencyclidine (PCP) 75 Alcohol .02 Phamatech C'oncrrr:S. 16. Contractor shall conduct tests for the detection of hallucinogenic drugs, such asLSD and Mescaline, or for Barbiturates, or for Synthetic Cathinones (such as Bath Salts),,or Cannabimimetics (Synthetic Marijuana such as Spice) upon request. Requests for these types of tests would be rare and constitute less than one percent (1%) of the total samples Submitted). Phamah?ch Concurs. 17. Unless otherwise indicated, qualitative and quantitative tests will be run automatically on the Opiate drug group, Cannabinoid, Phencyclidine (PCP), as well as Methamphetamine and Alcohol when the drug screening indicates the results are above the cutoff threshold levels shown in item #15 above. Those results that fail below the screening cutoff levels will be reported as negative results and no automatic confirmation shall be completed. All qualitative and/or quantitative analysis on other drug groups will only be by the specific request by the Deputy Probation Officer or by Order of the Court with oil-line and hard copy results available within 5 days of said request. The confirmatory laboratory should use GC/MS testing with Limit of Detection (LOD) levels. Confirmation tests for opiate metabolites should include Codeine, Morphine, Hydrocodone, Hydromorphone, Oxycodone, and Oxymorphone. Phs:tmacch Concurs. 18. Contractor shall have the ability to provide approximately 1,250 urine sample containers (kits) and identifying labels weekly, upon which the defendant's name, date and;time of collection, type of test requested, testing officer's name and unit/division designation shall be logged on each label. The sample containers must have a temperature, strip attached. Phwnuah?ch Concurs. 19, Contractor shall refrigerate, freeze, or preserve all samples prior to testing to insure sample integrity. Phatnatech Concurs. 20. Contractor shall freeze the remainder of a sample which tests positive to druga and will retain the sample for a period of not less than one (1) year or longer if requested to do so by the Probation Department. 11harualec! Concurs. 21, Contractor shall provide access to test results via the Internet, within 24-48 hours, to Probation staff. Completed "Request for Toxicology Services/Chain of Custody" forms shall be scanned by Contractor and made available for viewing on-line within 48 hours. If copies of these completed forms cannot be made available on-line, then theendor shall provide copies upon request. Test results and 'Request of Toxicology Services/Chain of Custody' forms shall be in a printable format. Phainaterh C-ImI UrS. t GAPUBLIMRMFY 2014-15\962-5320 TOXICOLOGY SCREENING\962-5320 TOXICOLOGY SCREENING.000 v Quotation No. 962-5320 Page 20 22. Contractor shall also provide a daily flat file (.CSV) interface of drug test results. This file will be dropped off to the County of Fresno's FTP file server on a daily basis. The file should contain data such as: offender name, offender demographics, and the probation unique identifier. The file will also need to contain the results of each drug test srach as: type of drug found, drug class, screening cutoffs, and methods of test used. A ' specification document will be available showing exactly what data types are being requested. Pharnatech Concurs. 23. Contractor shall provide training to designated personnel on the internet portal system 30 days prior to the contract going into effect. Just like the invoices have separate accounts, internet access portals shall have separate accounts with passwords and/or logins as appropriate. The existing Agreement expires on June 30, 2015. Therefore, it is anticipated at this time that the new contract will go into effect on July 1, 2015. Pharnateck Concurs. 24. Billing Discrepancies. Probation prefers the vendor provide one centralized contact to address billing questions and discrepancies. Probation will also provide a centralized contact for the vendor. The vendor is to respond to inquiries in a timely manner—within 7 days. Phamatech Concurs. 25. Should the successful bidder need to make system changes that impact portal access, invoicing, and requisition forms, the County requires at least 60 days' notice. The notice should include what is happening, when it is happening, why it is happening, what will be impacted (i.e., internet access, account numbers, etc.), and how. If the changes will impact existing account numbers, steps must be taken to avoid duplicate billing;. Phanratech Concurs: 26. Bidders are to submit a copy of current California Clinical Laboratory License and Federal SAMWSA Certificate, Pharnatech Concurs. G1PUBLIMFQ1FY 2014-151962-5320 TOXICOLOGY SCREENINW62.5320 TOXICOLOGY SCREENING.DOC I CHAIN OF CUSTODY FORM PHAMATECH, INC. 10151 Barnes Canyon Road,San Diego,CA 92121 TOLL-FREE: 1-877-635-5840 6001780788 /� 4 6001780788 SPECIMEN to NO. 6 0 0 1 7 8 0 17 8 8 LAS ACCESSION NO. r- -v 1:TO BE COMPLETED BY COLLECTOR OR EMPLOYER/AGENCY REPRESENTATIVE nployer Name,Address and I.D.No. adult Field Testing Gilbert Sanchez PROBATION 2212 N. Wine Ave., Ste. 122 Ph$559-as 800 Fax: 559-BM7660 <.lab dn lus donor name> B,Collection Site Address: Collector Phone No. Collector Fax No. UMUMMAX40. D. Donor ID Verified By: D Photo LD. 0 Employer Rep E. Reason for Test: ❑Pre-Employment II Random X Reasonable Suspicion/Cause Post Accident ❑Periodic ❑Other STEP 2:TO BE COMPLETED BY COLLECTOR Read specimen temperature within 4 minutes. is temperature Specimen Collection: between 90'and 100°F? 0 Yes 0 No, enter remarks Single ❑ Split ❑ None Provided Observed (Enter Remarks 9afaw) {Enter Remarks Below) REMARKS: STEP 3:TO BE COMPLETED BY COLLECTOR AND DONOR Collector affixes bottle seal(s)to bottle(s). Collector dates seal(s).Donor intials seal(s). STEP 4:TO BE COMPLETED BY COLLECTOR AND DONOR TEST(S)REQUESTED BY EMPLOYER: DPO Name: <tab lc,_ Sele'd Panel: f� i ! a,lab 1G t SEX: M F (circle one) r JATE OF BIRTH: 1 I slab lcf 4023 Month Day Year [ X ] 8 Panel Lab I authorize the collection of this specimen for the purpose of a drug screen.I acknowledge that the specimen container(s)was/were seated with tamper-proof seal(s)in my presence;and that the information provided on this form and on the labei(s)affixed to the specimen containers)is correct.I authorize the laboratory to release the results Of the test to the company identified on this form or its designated agents. (PRINT)DONOR'S NAME(LAST, FIRST, MID) SIGNATURE OF DONOR INITIAL MONTH DAY YEAR STEP 5:CHAIN OF CUSTODY-INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY 1 certify that the specimen given to me by the donor identified on this form was collected, labeled, sealed, and released to;jhe Delivery Service noted, in accordance with applicable requirements, AM SPECIMEN BOTTLE(S) RELEASED TO: PM s,�Miuro of lector �� Tunee/of Coilecir//ot) ► UPS (PRINT)C011ootor's Name(First,M1.Last) (Ak1+Usy/Yr_) ► ��—� Name 01 Oe[tvefy Saroice Tran-ford"Sjiarim m to Lot " RECEIVED AT LAB: Primary Specimen Bottle Seal Intact Signature of Ar.ces..,. ® Yes Name(first,Mt,last _ (tvtiNDayrTr.) No,Enter Remark To Right II VQ0 1 /�07 tJ V 4; tr t f,^7 u' SPLIT ... COPYI - LABORATORY CHAIN OF CUSTODY FORM PHAMATECH, INC. 10151 Barnes Canyon Road,San Diego,CA 92121 TOLL-FREE: 1-877-635-5840 SPECIMEN 10 NO 6001-780788 LAB ACCESSION NO 1: TO BE COMPLETED BY COLLECTOR OR EMPLOYER/AGENCY REPRESENTATIVE ,i�nployer Name,Address and I.D. NO.-- ,,,,dult Field i ekinto Gilber. Siric;hi�z 2212 N Vi- lsr�A,',ve- Sle, 122 PRIDBATICA 11' Pre sna, CA 9S 7 JIS F'h: 559-15GO-31800 F:;c: 555-80',G-71151501 jab drilplus donor narne> B. Collection Site Address: Collector Phone No. i _A1 Collector Fax No. D.Donor ID Verified By: 11 Photo I.D. D Employer Rep E. Reason for Test; 11 Pre-Employment El Random Reasonable Suspicion/Cause ❑Post Accident [I Periodic 1.1 Other STEP 2: TO BE COMPLETED BY COLLECTOR Read specimen temperature within 4 minutes. Is temperature Specimen Collection: between 90,and 100°F? lit D None Provided 0 Observed Yes No, enter remarks Single Split (Enter Remarks Below) (Enter Remarks Below) REMARKS: STEP 3: TO BE COMPLETED BY COLLECTOR AND DONOR-Collector affixes bottle seal(s)to botUe(s). Collector dates seal(i)_Donor intials seal(s). STEP 4: TO BE COMPLETED BY COLLECTOR AND DONOR TEST(S)REQUESTED BY EMPLOYER: DPO Narrie: :Aah ic"> Sal SEX: N1 F (circle onp,') I WE <1211 lc> 4623, OF BIRTH- ,Monih Lea aj 8 KfflfA Lab I authorize the collection of this Specimen for the purpose of a drug screen.I acknowledge that the specimen container(s)wastwere sealed with tamper-proof seal(s)in my presence;and that the information provided on this form and on the label(s)affixed to the specimen container(s)is correct-I authorize the labcFatoryto release the results of the test to the company identified on this form or its designated agents. (PRINT) DONOR'S NAME (LAST,FIRST, MID) SIGNATURE OF DONOR INITIAL MONTH DAY YEAR STEP 5: CHAIN OF CUSTODY-INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY I ceffify that the specimen given to me by the donor identified on this form was collected, labeled, seated, and released to th# Delivery Service noted, in accordance with applicable requirements. SPECIMEN BOTTLE(S) RELEA SED ASED TO.§ X PM Signature of Collector Time of Colkc6w Do, U (PRINT)Collectors Name(First,MI,Last) (MoiDay)Yr.) Name of OekM Service Transferring StLdman to Lob RECEIVED AT LAB: Primary Specimen Bottli Sea[ Intact X ► Signature of Accessions Yes (PRINT)Acce xw ssk 's Name(First MI,Lost) No,Enter Remark To RIght COPY 2 -COLLECTOR COPY -YELLOW am CHAIN OF CUSTODY FORM PHAMATECH, INC. 10151 Ramos Canyon Road,San D(ego,CA 92121 TOLL-FREE: 1-877-635-5840 �/ � SPECIMEN to NO 6 0 0„1j— f/ 8 0 7 8 8 LAB ACCESSION NO, TO BE COMPLETED BY COLLECTOR OR EMPLOYER/AGENCY REPRESENTATIVE f ,mployer Name,Address and I.D. No. - -- --I Adult Field Testing Gilberi Sati&tez PROBATION 2212 N. 't 4 ne.-v A:�--., Ste. 122 Fresno, CA,93703 Fh" 55&C"03--S20() r 550 L010-;i,60" elalb drifp,lus donor' tea> B. Collection Site Address.- Collector Phone No. Collector Fax No._{ CXVQX0XMAX 1N*J*XXko. D. Donor ID Verified By: Q Photo I.D. (]Employer Rep E.Reason for Test: ❑Pre-Emplo Tent_[]_Random Reasonable Suspicion/Cause ❑Post Accident El Periodic 0 Other STEP 2:TO BE COMPLETED BY COLLECTOR -_.- - Read specimen temperature within 4 minutes. is temperature Specimen Collection- between 90e and 100°F? L�Yes No,enter remarks ] Single [� Split l 1 None Provided ❑Observed (Enter Remarks Below)„ (Enter Remarks Below) REMARKS: STEP 3:TO BE COMPLETED BY COLLECTOR AND DONOR-Collector affixes bottle seal(s)to bottle(s).Collector dates seal(;.Donor intials seal(s). STEP 4: TO BE COMPLETED BY COLLECTOR AND DONOR i TEST(S) REQUESTED BY EMPLOYER: DPP Name � _ _._ _,. _.. <�s3 f- > � � ti=r SEX. tjl IV (Cii' ie one) <1., b I,t> y X 1 Panel La i authorize the collection or this specimen for the purpose of a drug screen,I acknowledge that the specimen container(s)was/were sealed willp tamper-proof seal(s)in m presence;and that the information provided on this form and on the label(s)affixed to the specimen container(s)is correct.I authorize the laboratory to release the results of the test to the company identified on this form or its designated agents. (PRINT)DONOR'S NAME(LAST,FIRST,MID) _ ��SIGNATURE OF DONOR INITIAL ONTH DAY YEAR STEP 5: CHAIN OF CUSTODY-INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY l certify that the specimen given to ine by the donor identified on this form was collected, labeled, sealed, end released to thi delivery Service noted, in accordance with applicable requirements. — ------ AM► SPECIMEN BOTTLE(S) RELEASED TO - PM signature of Collector Time d Collection (PRINT)Couedors Name(First,MI,Last) (MdOaylYr.) ►� � Name or Oolive SOMc�.5 n to taG__ RECEIVED AT LAB: Primary Specimen Bottl Seal Intact X ► S,gnaturc of Accessianer � L� Yes _ t —�~�-- —► ❑ No,Enter Remark To Right ame(PRINT)Accossioners N (First,MI,Lest) (� /Day,YO _ 9 a \\ COPY 3- BLUE I 1 ■ CHAIN CIF CUSTODY FORM t PHAMATECH, INC. 1111111111111111111111111111 10151 Barnes Canyon Road.San Diego,CA 92127 TOLL-FREE: 1-877-635-5840 6001780788 SPECIMEN to NO. 6001780788 L.AS ACCESSION NO. `'R 1:TO BE COMPLETED BY COLLECTOR OR EMPLOYERIAGENCY REPRESENTATIVE r nployer Name,Address and I.D.No. 7 Adult Field Testing Gilbert Sanchez PROBATION #: 2212 N.W9nery Ave., Ste. 122 -- Fresno. CA 93703 Ph: 651M00-3800 Fax: 55MOO-7660 <lab dnlplus donor name> B. Collection Site Address: Collector Phone No- Collector Fax No, D. Donor ID Verified By: ❑Photn I.D. ❑Employer Rep E. Reason for Test: ❑Pre-Emptoyrment ❑Random X Reasonable SuspicioNCause ❑Post Accident ❑Periodic ❑Otfler STEP 2:TO BE COMPLETED BY COLLECTOR - — Read specimen temperature within 4 minutes_ Is temperature Specimen Coilectiow between 90'and 100"F? 0 Yes 11 No, enter remarks Single ❑ None Provided ed g Split Obsery (Enter Remarks Below) (Emer Remarks Below) REMARKS: STEP 3:TO BE COMPLETED BY COLLECTOR AND DONOR-Collector affixes bottle seal(s)to bottle(s). Collector dates seal(s�.Donor intials seat(s). STEP 4:TO BE COMPLETED BY COLLECTOR AND DONOR TEST(S)REQUESTED BY EMPLOYER: ©PO Name: <lab Ic,> selfd Panel: SEX: fdf F (circle one) DATE OF BIRTH: J / <lab lC> 4623 Month Clay Year ( X 18 Panel Lab I authorize the collection of this specimen for the purpose of a drug screen.I acknowledge that the specimen container(s)was/were sealed with tamper-proof seal(s)in my presence;and that the information provided on this form and on the laW(s)affixed to the specimen container(s)is correct.I authorize the laboratory to release the results of the test to the company identified on this form or its designated agents. I j� (PRINT)DONOR'S NAME(LAST, FIRST, MID) _ _ _ _SIGNATURE OF DONOR INITIAL MONTH DAY YEAR STEP 5:CHAIN OF CUSTODY-INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY I certify that the specimen given to me by the donor identified on this form was collected, labeled, sealed, and released to the Delivery Service noted, in accordance with applicable requirements. —--- ---—— --"y — y AM SPECIMEN BOTTLE(S) RELEASED TO !� signature of Coliemor � Tinw of CWlection PM► _1 _ _ UPS (PRINT)Collectors Name(Flrat,MI,Last) (MWDayiyr.) ► Name of Delivery Seruice T2nsrerrin�S ecfinen to Lab RECEIVED AT LAB: _ Primary Specimen Battle Seal Intact X ► Signature of Accessioner ❑ Yes 1_ (PRINT)Attessioners Name(First,MI,Last) _ (MaDayfVr y ► ❑ No,Enter Remark To Right 60017807813 J a '... 11116001780788 SPLIT � I :.:7 —' COPY 1 - LABORATORY CHAIN OF CUSTODY FORM PHAMATECH, INC. 10151 flames Canyon Road,San Diego,CA 92121 TOLL-FREE: 1-877-635-5840 SPECIMEN ID NO, 6 0 OIL 7 8 0 7 8 8 LAB ACCESSM NO, 1:TO BE COMPLETED BY COLLECTOR OR EMPLOYER/AGENCY REPRESENTATIVE .imptoyer Name,Address and 1.0, No. .#a4u1t Field TE-king Grt Sanchez 221ilbe2 N. V4,nei'vA.'ve., SW !22 PROEIV%T10IN #-. tg Fresno� CA 93 f G Ph: 559-5f-3t�-3800 Pax. 559-.CCI-7f�6'01 Jab dnilplus donor nar061> _57collection Site Address: Collector Phone No. Collector Fax No. D. Donor ID Verified By: 0 PhIDID I.D. [I Employer Rep E. Reason for Test: ❑Pre-Employment ❑Random Reasonable Suspicion/Cause ❑Post Accident ❑Periodic ❑Other STEP 2: TO BE COMPLETED BY COLLECTOR Read specimen temperature within 4 minutes, Is temperature Specimen Collection: '6 ❑ ❑between 901 and 100°F? 0 Yes 0 No,enter remarks Single ❑ Split 0 None Provided wvedjEnW Remarks E Remarks Below) REMARKS: STEP 3: TO BE COMPLETED BY COLLECTOR AND DONOR Collector affixes bottle seal(s)to bottle(s). Collector dates seal(s).Donor intials seal(s). STEP 4: TO BE COMPLETED BY COLLECTOR AND DONOR TEST(S)REQUESTED BY EMPLOYER: DPO Name: <1ab tr'-> Sehnt"' nol" SEX: TV1 F (circle one) JATE 01: BIRTH. < T y Mon'th Day Year I authorize the collection of this specimen for the purpose of a drug screen.I acknowledge that the specimen oontainer(s)wastwere sealed with tamper-ffoof seal(s)in my presence;and that the information provided on this form and on the label(s)affixed to the specimen container(s)is correct.I authorize the labomto(yto release the results of the test to the company identified on this form or its designated agents. (PRINT)DONOR'S NAME(LAST, FIRST,MID) SIGNATURE OF DONOR INITIAL ONTH DAY YEAR STEP 5: CHAIN OF CUSTODY-INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY I certify that the specimen given to me by the donor identified on this form was collected, labeled, sealed, and released to the Delivery Service noted, in accordance with applicable requirements. _RELEASED TO:` AM SPECIMEN BOTTLES) Time PM ► signature of collector of Collaction OF 5 (PRINT)Collednr's Name(First.MI. (MoMayiYr.) me Transfers'rl Specimen to Lab RECEIVED AT LAB: Primary Specimen Bottld Seal Intact X ► Signattire of Accossroner Yes —(PRINT)Amessionor's Name-(First,M ❑No,Enter Remark To Right M COPY 2 - COLLEC I OR COPY -YELLOW CHAIN OF CUSTODY FORM PHAMATECH, INC. 10151 Barnes Canyon Road,San Diego,CA 92121 TOLL-FREE: 1-877-635-5840 6001780788 py /y{y SPECIMEN ID NO. 6 0 0 1 f�/ry 8 0 !�j7 8 V LAB ACCESSION NO cro 1: TO BE COMPLETED BY COLLECTOR OR EMPLOYER/AGENCY REPRESENTATIVE ,nployer Name,Address and I.D. No. 4dult Field Testing tatlbee Sal cii , { 2?12 tti tFFzna*z n.�e . Ste. 1 PROS'1.TI,.N Fresr%c CA,93 71,1 Pt#: 5534 S CQ Fax: 55€+ 0 =i�8� dniplus donor t1a!'ne B. Collection Site Address: Collector Phone No, Collector Fax No. 40WROMC01 5 X"CVO, D. Donor ID Verified By: 0 Photo I.D. 5 Employer Rep E. Reason for Test: 0 Pre-Emp gyment Random Reasonable Suspicion/Cause []Post Accident 0 Periodic Q Ogler STEP 2: TO BE COMPLETED BY COLLECTOR Read specimen temperature within 4 minutes. Is temperature Specimen Collection: between 900 and 100eF? [IYes El No,enter remarks Single 0 Split None Provided ❑Observed gknter Remarks 6a10w) dEnter Retn.erks Beinwi REMARKS: STEP 3:TO BE COMPLETED BY COLLECTOR AND DONOR-Collector affixes bottle seal(s)to bottle(s). Collector dates seal(s.Donor intials seal(s). STEP 4: TO BE COMPLETED BY COLLECTOR AND DONOR TEST(S)REQUESTED BY EMPLOYER: I [[ , SEX: , F (ci ele Gme) <lab lc ttl! r ra JATE 01' f:31R fit : t r� 4T"3 I authorize the collection of this specimen for the purpose of a drug screen.1 acknowledge that the specimen container(s)was/were sealed withamper-proof seal(s)in my presence;and that the information provided on this form and on the label(s)affixed to the specimen containers)is correct.I authorize the laboratory to release the results of the test to the company identified on this form or its designated agents. / (PRINT)DONOR'S NAME(LAST,FIRST,MID) SIGNATURE OF DONOR INITIAL MONTH DAY YEAR STEP 5:CHAIN OF CUSTODY-INITIATED BY COLLECTOR AND COMPLETED BY LABORATORY 1 certify that the specimen given to me by the donor identified on this form was collected, labeled, sealed, and released to the Delivery Service noted, in accordance with applicable requirements. AM SPECIMEN BOTTLE(S) RELEASED TO PM Signature of Collector Time of Collodion Tu ► UPS (PRINT)Colleetoes Name(First,W.Last) � (MNDaylYr.) ►I Name of Delivery Service Transferring Spedmen to Lab RECEIVED AT LAB: Primary Specimen Bottle peal Intact x Signature of Accessioner / Cj Yes (PRINT)Acoessfoner's Name(First.MI,last Mo(D !Vc} ► No,Enter Remark To Right ir , .„.` COPY 3 BLUE Quotation No. 962-5320 Page 22 QUOTATION SCHEDULE ESTIMATED COST ANNUAL PER TYPE OF ANALYSIS QUANTITY TEST TOTAL 1. Drug screen, as specified (Qualitative) 65,000 $ 10.25 $666,25G 2. Drug screen, as specified (Quantitative) 6,500 $ 9.00 $ 58,500 3. Drug Screen, LSD 100 $ 15.00 $ 1,500 4. Drug Screen, Mescaline 100 15.00 $ 1,500 5. Drug Screen, Barbiturates 100 $ 10.25 $ 1,025 6. Drug Screen, Synthetic Cathinones 50 $ 15.00 $750 7. Drug Screen, Cannabimimetics 50 15.00 $750 TOTAL $ 730,275 Expert Witness Testimony 1. Court Appearance - First Hour: $250 per hour 2. Court Appearance Each additional Hour after the first hour: $ 100 per hour 3. Mileage Allowance: $ N/A per mile i Internet i 1. Charge/no charge for internet access to test results No Charge f 2. Charge/no charge for training staff on internet portal system $ No Charge t` Y. GaPUBUClREO>FY 2014151962.5320TOXICOLOGY SCREENING1962-5323TOXICOLOGY SCREENING.DOC EXHIBIT C QUOTATION SCHEDULE COST PER TYPE OF ANALYSIS TEST 1. Drug screen, as specified (Qualitative) $ 10.25 2. Drug screen, as specified (Quantitative) $ 9.00 3. Drug Screen, LSD $ 15.00 4. Drug Screen, Mescaline $ 15.00 5. Drug Screen, Barbiturates $ 10.25 6. Drug Screen, Synthetic Cathinones $ 15.00 7. Drug Screen, Cannabimimetics $ 15.00 TOTAL Expert Witness Testimony 1. Court Appearance - First Hour: $ 250 per hour 2. Court Appearance - Each additional Hour after the first hour: $ 100 per hour 3. Mileage Allowance: $ N/A per mile Internet 1. Charge/no charge for internet access to test results $ No Charge 2. Charge/no charge for training staff on internet portal system $ No Charge EXHIBIT D Page 1 of 2 SELF-DEALING TRANSACTION DISCLOSURE FORM In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must disclose any self-dealing transactions that they are a party to while providing goods, performing services, or both for the County. A self-dealing transaction is defined below: "A self-dealing transaction means a transaction to which the corporation is a party and in which one or more of its directors has a material financial interest" The definition above will be utilized for purposes of completing this disclosure form. INSTRUCTIONS (1) Enter board member's name,job title (if applicable), and date this disclosure is being made. (2) Enter the board member's company/agency name and address. (3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the County. At a minimum, include a description of the following: a. The name of the agency/company with which the corporation has the transaction; and b. The nature of the material financial interest in the Corporation's transaction that the board member has. (4) Describe in detail why the self-dealing transaction is appropriate based on applicable provisions of the Corporations Code. (5) Form must be signed by the board member that is involved in the self-dealing transaction described in Sections (3) and (4). EXHIBIT D Page 2 of 2 (1)Company Board Member Information: Name: Date: Job Title: (2)Company/Agency Name and Address: (3)Disclosure(Please describe the nature of the self-dealing transaction you are a party to): (4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a): (5)Authorized Signature Signature: Date: