HomeMy WebLinkAboutAgreement A-13-375-1 with Proteus Inc..pdf AGT. # 13-375-1
1 AMENDMENT I TO AGREEMENT
2 THIS AMENDMENT, hereinafter referred to as Amendment I, is made and entered into
3 this day of 2015, by and between the COUNTY OF FRESNO, a
4 Political Subdivision of the State of California, hereinafter referred to as "COUNTY," and
5 PROTEUS, INC., a Private Non-Profit Organization, whose address is 1830 N. Dinuba Blvd.,
6 Visalia, CA 93291, hereinafter referred to as "CONTRACTOR" (collectively the "parties").
7 WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
8 No. A-13-375, effective July 1, 2013, to provide education, employment training and support services
9 to California Work Opportunity and Responsibility to Kids (CalWORKs) qualified participants for
10 COUNTY's Department of Social Services (DSS); and
11 WHEREAS, the parties desire to amend the Agreement regarding changes as stated below and
12 restate the Agreement in its entirety.
13 NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
14 hereinafter set forth, the sufficiency of which is'acknowledged, the parties agree as follows:
15 1. That existing COUNTY Agreement No. A-13-375, Page Three (3), Section Four(4),
16 beginning on Line Fifteen (15) with the number"4" and ending on Page Four(4), Line Twenty-Four
17 (24) with the email address "dssinvoices@co.fresno.ca.us" be deleted in its entirety and the following
18 be inserted in its place:
19 44. COMPENSATION
20 For actual services provided in accordance with Revised Exhibit A, attached
21 hereto, and in accordance with the terms and conditions of this Agreement, COUNTY's DSS agrees to
22 pay CONTRACTOR and CONTRACTOR agrees to receive compensation in accordance with Revised
23 Exhibit B, attached hereto and by this reference incorporated herein. Mandated travel shall be
24 reimbursed based on actual expenditures and mileage reimbursement shall be at CONTRACTOR's
25 adopted rate per mile, not to exceed the IRS published rate. CONTRACTOR agrees to limit
26 administrative cost to a maximum of 15% of the total program budget and to limit employee benefits
27 to a maximum of 20% of total salaries for those employees working under this Agreement during each
28 term of this Agreement. Payment shall be made upon certification or other proof satisfactory to
1 — COUNTY OF FRESNO
Fresno,CA
1 COUNTY's DSS that services have actually been performed by CONTRACTOR as specified in this
2 Agreement.
3 For the period of July 1, 2013 through June 30, 2014, in no event shall total
4 compensation for all actual services performed under this Agreement be in excess of Six Hundred
5 Fifty-Eight Thousand Six Hundred Six and No/100 Dollars ($658r606.00). For the twelve (12)month
6 period beginning July 1, 2014 through June 30, 2015, in no event shall the maximum compensation
7 for all actual services performed under this Agreement be"in excess of One Million One Hundred
8 Seventy-Three Thousand Six Hundred and No/100 Dollars ($1,173,600.00). For the period of July 1,
9 2015 through June 30, 2016, in no event shall the maximum compensation for all actual services
10 performed under this Agreement be in excess of One Million One Hundred Seventy-Three Thousand
11 Six Hundred and No/100 Dollars ($1,173,600.00). The aggregate total of this Agreement for all actual
12 services performed under the terms and conditions of this Agreement shall not be in excess of Three
13 Million Five Thousand Eight Hundred Six and No/100 Dollars ($3,005,806.00). It is understood that
14 all expenses incidental to CONTRACTOR's performance of services under this Agreement shall be
15 borne by CONTRACTOR.
16 Payments by COUNTY shall be in arrears, for actual services provided during
17 the preceding month, within forty-five (45) days after receipt, verification and approval of
18 CONTRACTOR's invoices by COUNTY's DSS. If CONTRACTOR should fail to comply with any
19 provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation.
20 The services provided by CONTRACTOR under this Agreement are funded in
21 whole or in part by the State of California. In the event that funding for these services is delayed by
22 the State Controller, COUNTY may defer payment to CONTRACTOR. The amount of the deferred
23 payment shall not exceed the amount of funding delayed by the State Controller to COUNTY. The
24 period of time of the deferral by COUNTY shall not exceed the period of time of the State
25 Controller's delay of payment to COUNTY plus forty-five (45) days.
26 5. INVOICING
27 CONTRACTOR shall invoice COUNTY's DSS in arrears by the tenth (10'h) of
28 each month for actual services rendered in the previous month to: DSSInvoiceskco.fresno.ca.us.
- 2 - COUNTY OF FRESNO
Fresno,CA
1 Payments by COUNTY's DSS shall be in arrears, for actual services provided during the preceding
2 month, within forty-five (45) days after receipt, verification and approval of CONTRACTOR's
3 invoices by COUNTY's DSS. If CONTRACTOR should fail to comply with any provision of this
4 Agreement, COUNTY shall be relieved of its obligation for further compensation.
5 At the discretion of COUNTY's DSS Director or designee, if an invoice is
6 incorrect or is otherwise not in proper form or detail, COUNTY's DSS Director or designee shall have
7 the right to withhold payment as to only that portion of the invoice that is incorrect or improper after
8 five (5)days prior written notice or email correspondence to CONTRACTOR. CONTRACTOR
9 agrees to continue to provide services for a period of ninety (90) days after written or email
10 notification of an incorrect or improper invoice. If after the ninety (90) day period the invoice(s) is
11 still not corrected to COUNTY's DSS satisfaction, COUNTY's DSS Director or designee may elect to
12 terminate this Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this
13 Agreement. All final claims shall be submitted by CONTRACTOR within sixty (60) days following
14 the month of actual service for which payment is claimed. No payment for services shall be made by
15 COUNTY's DSS on claims submitted beyond sixty (60) days following the month of actual service
16 for which payment is claimed.
17 The services provided by CONTRACTOR under this Agreement are funded in
18 whole or in part by the State of California. In the event that funding for these services is delayed by
19 the State Controller, COUNTY may defer payment to CONTRACTOR. The amount of the deferred
20 payment shall not exceed the amount of funding delayed by the State Controller to the COUNTY. The
21 period of time of the deferral by COUNTY shall not exceed the period of time of the State Controller's
22 delay of payment to COUNTY plus forty-five (45) days."
23 2. That the existing COUNTY Agreement No. A-13-375, beginning on Page Twelve (12),
24 Section Seventeen(17), beginning on Line Eight(8)with the number"17" and ending on Page
25 Fourteen (14), Section Eighteen (18), Line Six (6)with the word "notification" be deleted in its
26 entirety and the following be inserted in its place:
27 "17. MEDI-CAL PRIVACY & CONFIDENTIALITY
28 All services performed by CONTRACTOR under this Agreement shall be in
- 3 - COUNTY OF FRESNO
Fresno,CA
1 strict conformance with all applicable Federal, State of California, and/or local laws and regulations
2 relating to confidentiality including, but not limited to: California Welfare and Institutions Code
3 Sections 10850 and 14100.2; the CDSS Manual of Policies and Procedures, Division 19-0000; the
4 California Department of Health Care Services (DHCS) Medi-Cal Eligibility Procedures Manual,
5 Section 2H; and the Medi-Cal Data Privacy and Security Agreement between the California DHCS
6 and the County of Fresno, Agreement No. A-14-075, by this reference incorporated herein,to assure
7 that all applications and records concerning program recipients shall be kept confidential and shall not
8 be opened to examination, publicized, disclosed, or used for any purpose not directly connected with
9 administration of the program. Agreement No. A-14-075 is available upon request or can be viewed
10 at: http://www.co.fresno.ca.us/MediCalPrivacy/. CONTRACTOR shall inform all of its employees,
11 agents, officers, subcontractors, Board of Directors members or partners of this provision; and that any
12 person knowingly and intentionally violating this provision is guilty of a misdemeanor.
13 18. DATA SECURITY
14 For the purpose of preventing the potential loss, misappropriation or inadvertent
15 disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY
16 resources; and/or disruption to COUNTY operations, individuals and/or agencies that enter into a
17 contractual relationship with COUNTY for the purpose of providing services under this Agreement
18 must employ adequate data security measures to protect the confidential information provided to
19 CONTRACTOR by COUNTY, including but not limited to the following:
20 A. Contractor-Owned Mobile/Wireless/Handheld Devices may not be connected to
21 COUNTY networks via personally owned mobile, wireless or handheld devices, except when
22 authorized by COUNTY for telecommuting and then only if virus protection software currency
23 agreements are in place, and if a secure connection is used.
24 B. Contractor-Owned Computers or Computer Peripherals may not brought into
25 COUNTY for use, including and not limited to mobile storage devices, without prior authorization
26 from COUNTY's Chief Information Officer or her designee. Data must be stored on a secure server
27 approved by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or
28 another type of secure connection of this type if any data is approved to be transferred.
— 4 — COUNTY OF FRESNO
Fresno,CA
1 C. County-Owned Computer Equipment—CONTRACTOR or anyone having an
2 employment relationship with COUNTY may not use COUNTY computers or computer peripherals
3 on non-COUNTY premises without prior authorization from COUNTY's Chief Information Officer
4 or her designee.
5 D. CONTRACTOR may not store COUNTY's private, confidential or sensitive
6 data on any hard-disk drive.
7 E. CONTRACTOR is responsible to employ strict controls to insure the integrity
8 and security of COUNTY's confidential information and to prevent unauthorized access to data
9 maintained in computer files, program documentation, data processing systems, data files and data
10 processing equipment which stores or processes COUNTY data internally and externally.
11 F. Confidential client information transmitted to one party by the other by means of
12 electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of
13 128 BIT or higher. Additionally, a password or pass phrase must be utilized.
14 G. CONTRACTOR is responsible to immediately notify COUNTY of any breaches
15 or potential breaches of security related to COUNTY's confidential information, data maintained in
16 computer files, program documentation, data processing systems, data files and data processing
17 equipment which stores or processes COUNTY data internally or externally.
18 H. In the event of a breach of security related to COUNTY's confidential client
19 information provided to CONTRACTOR, COUNTY will manage the response to the incident,
20 however, CONTRACTOR will be responsible to issue any notification to affected individuals as
21 required by law or as deemed necessary by COUNTY in its sole discretion. CONTRACTOR will be
22 responsible for all costs incurred as a result of providing the required notification. When no longer
23 needed, all Medi-Cal Personally Identifiable Information, as defined in the Medi-Cal Data Privacy and
24 Security Agreement between the California DHCS and the County of Fresno, Agreement No. A-14-
2 5 075, whether stored in print or electronic format, must be destroyed or disposed of through
26 confidential means, as described in Agreement A-14-075. Agreement No. A-14-075, is available upon
27 request or can be viewed at: http://www.co.fresno.ca.us/MediCalPrivacy/.
28 1. The requirements in this Data Security provision shall apply to
5 — COUNTY OF FRESNO
Fresno,CA
1 CONTRACTOR's subcontractors, if any."
2 3. That all other references in existing COUNTY Agreement No A-13-375 to "Exhibit A"
3 shall be changed to read "Revised Exhibit A," where appropriate, attached hereto and incorporated
4 herein by this reference.
5 4. That all other references in existing COUNTY Agreement No. A-13-375 to "Exhibit B"
6 shall be changed to read"Revised Exhibit B," where appropriate, attached hereto and incorporated
7 herein by this reference.
8 5. That Exhibit D and all references to Exhibit D in the existing COUNTY Agreement No.
9 A-13-375 be deleted.
10 6. That Exhibit E and all references to Exhibit E in the existing COUNTY Agreement No.
11 A-13-375 be deleted.
12 7. COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend
13 existing COUNTY Agreement No. A-13-375 and, that upon execution of this Amendment 1, the
14 original Agreement, and Amendment I together shall be considered this Agreement.
15 The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
16 covenants, conditions, and promises contained in Agreement No. A-13-375 and not amended herein
17 shall remain in full force and effect. This Amendment I shall become effective upon execution by all
18 parties.
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6 - COUNTY OF FRESNO
Fresno,CA
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COUNTY OF FRF.SNO
7 - Fresno,CA
1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement
2 as of the day and year first hereinabove written.
3 ATTEST:
4 CONTRACTOR: COUNTY OF FRESNO
5 PROTEUS, INC.
6 � ,
B By:
7 Chair, Board of Supervisors
8 Print Name: �A,o
9 Title:
Chairman of the Board, or
10 President, or any Vice President
11 BERNICE E. SEIDEL, Clerk
12 Board of Supervisors
13 By: kll-�t Ivy
14 print Name: J9 I M �e —P)L'evfl �) o By:
15 '
Title: G �"' -0
16 Secretary (of Corporation), or
17 any Assistant Secretary, or
Chief Financial Officer, or
18 any Assistant Treasurer
19 PLEASE SEE ADDITIONAL
20 SIGNATURE PAGE ATTACHED
21
22
23 Service Address (excluding rural services):
1815 Van Ness Ave
24 Fresno, CA 93721
25 Phone No.: (559) 499-2140
Contact: Forrest Jeffreys, Program Manager
26
27
28
— 8 — COUNTY OF FRESNO
Fresno,CA
Revised Exhibit A
Page 1 of 7
Summary of Services
ORGANIZATION: Proteus, Inc.
SERVICES: Jobs 2000 — Job Readiness Services
CONTRACT PERIOD: July 1, 2013 — June 30, 2014
July 1, 2014 — June 30, 2015
July 1, 2015 — June 30, 2016
SUMMARY OF SERVICES: The Jobs 2000 program is a collaborative effort between
the County of Fresno Department of Social Services (DSS); other government agencies
and community based organizations. Jobs 2000 provides comprehensive services
including job search, appraisal, problem resolution of various employment barriers
including; drivers license issues, legal issues, childcare, transportation, clothing, tools,
work licenses, and housing, among others. Unsubsidized employment is still the
primary objective, but a greater emphasis is placed on identifying the participants'
barriers and overcoming the barriers by referring participants for needed services while
still in the program, and addressing day-to-day issues that for some are an obstacle to
success. Additional services include anger management, nutrition education and
parenting classes.
As part of the job readiness workshop, participants will undergo a criminal and legal
background check, driving record check, substance abuse screening, the ROPES
course (a teambuilding exercise), and small group interaction. The criminal and legal
background check and the driving record check will be completed by representatives
from the District Attorney and Public Defender's office. A Substance Abuse Specialist
from the Department of Behavioral Health will provide the substance abuse screening
for the four week workshop. The Department of Child Support Services will address
child support issues. A Social Worker will also be available to address mental health
concerns.
SCHEDULE AND LOCATION OF SERVICES: Component activities shall be provided
daily, except Saturdays, Sundays and Holidays which are observed by the COUNTY.
The COUNTY may approve other holidays if appropriate. Workshop activities will be
from 8:30 a.m. — 4:30 p.m. There shall be thirty (30) workshops conducted in Fresno
County, which will include Fresno Regional Office (21), Selma (4), and Reedley (4), and
Coalinga (1).
TARGET POPULATION: Services will be restricted to all post-assessed CalWORKs
recipients who do not have active felonies and/or no-bail misdemeanor warrants.
Services are limited to English proficient recipients.
I. CONTRACTOR AGREES TO PROVIDE THE FOLLOWING SERVICES:
CONTRACTOR shall provide comprehensive Jobs 2000 Job Readiness Workshops for
each referred CalWORKs recipients residing in Fresno County. The CalWORKs
Revised Exhibit A
Page 2 of 7
recipients to be referred will be identified and referred by DSS. Prior to each workshop
start date, CONTRACTOR will call participant 3-5 days before the start of the workshop
to remind them of the workshop date/time/location and answer any questions.
CONTRACTOR shall provide enough support staff to complement the Workshop
facilitators. The Anger Management and Parenting Education course work must be
provided by a certified facilitator/instructor. Transportation for group activities is
required as well as occasional transportation assistance for recipients in the rural area
on a case by case basis.
A. ACTIVITY REPORTS:
Monthly program activity reports will include but are not limited to the following
information:
a. Number of referrals received
b. Number of participants attending the first day (DSS notification required the
same day)
c. Number of participants currently in the workshop
d. Number of participants completing workshop (DSS notification i.e. exit
packets are required within five (5) working days)
e. Number of employed participants (employed while in the workshop and up to
45 days after graduating from the program)
f. Number of resumes completed
B. CASE MANAGEMENT:
Participants will receive case management services, which shall include but not limited
to the following:
a. Confirmation/verification of participant eligibility to services
b. Tracking of all referrals made to assist client in removing barriers such as
substance abuse, mental health etc.
c. Monitoring of attendance and progress
d. Ongoing coordination with DSS (timely compliance resolution, exchange of
participant information, program changes).
e. Maintenance of individual participant service records/case files.
f. Follow up with participants regarding employment 45 days after workshop
completion.
Case Management will include communication with the CalWORKs DSS Case
Managing Job Specialist (CMJS), and the Jobs 2000 Job Specialist liaison for metro
Fresno participants, to ensure that participants receive needed supportive services,
including referrals for substance abuse, domestic abuse and mental health services.
Participant case files will include chronological records of interviews, counseling
sessions and other relevant contact with participants, relevant information,
documentation, and correspondence relating to the services provided. Additionally,
case files will be maintained in a secure location with access limited to appropriate staff
Revised Exhibit A
Page 3 of 7
to ensure that confidentiality is maintained and protected. Files must be kept for a
period of three years from the last date payment is made for contracted services.
C. JOB SEARCH:
During the fifth week of the program, all participants deemed job ready will conduct a
five day job search with the CONTRACTOR. Participants that fail to complete the fifth
week will not be able to attend court. Participants that are not deemed job ready will be
referred back to their CMJS and will not attend the fifth week job search. Exceptions for
legal services may be made for clients not deemed job ready.
Prior to the fourth week, participants shall have completed the following:
a. Development of a resume and cover letter
b. Registration into the Ready2Hire website (http://www.ready2hire.org/)
c. Master application
d. Mock interviewing
e. Review appropriate dress attire for job search. Participants will have
completed shopping field trip to purchase interview clothing.
CONTRACTOR shall meet with participants deemed job ready daily during the job
search activity to verify that the participant is completing the job search as required per
COUNTY regulations. The job search forms will be included in the exit packet from
Jobs 2000. Collaboration between the CONTRACTOR, the Jobs 2000 liaison for metro
Fresno participants, and the CMJS for rural participants will ensure that the participant
receives the needed supportive services to conduct the job search.
JOBS 2000 PROGRAM CURRICULUM
Curriculum: Jobs 2000 will consist of a four-week job readiness workshop followed by
a one week job search for participants deemed job ready. A team of Workshop
Facilitators and specialists will conduct the workshops. The Workshop Facilitators will
monitor the job search daily during the fifth week. DSS reserves the right to
continuously monitor CONTRACTOR's facilitators to ensure quality service to the
participants. Should a conflict arise with a facilitator, DSS reserves the right to request
that the facilitator in question be removed from Jobs 2000. As part of the collaboration
with other County Departments, staff from the District Attorney office, Public Defender
office, Department of Child Support Services, and Department of Behavioral Health will
be presenting information during the first two weeks of the workshop. Clients wishing to
obtain assistance with legal issues must attend the presentation by the legal team and
complete all five weeks of the program. Exceptions can be made but will be reviewed on
a case by case basis.
Revised Exhibit A
Page 4 of 7
Curriculum must include the following topics:
JOBS 2000 JOB READINESS
Workshop topics must include the following:
Lifestyle Changes Goal Setting & Attainment
Problem Solving Obtaining & Retaining Employment
Employer Expectations Lifelong Learning
Domestic Abuse Effective Communication
Substance Abuse Teamwork
Appropriate Dress & Hygiene/Body Money Management
Parenting & Family Wellness (min. 10 hrs.) Resume Preparation
Anger Management (min. 10 hrs.) Nutrition Education
Interviewing Skills Housing — Institute of Real Estate
Management
*Graduation Ceremony to be held on the last day of week five (5)
CONTRACTOR shall provide the below listed, additional Jobs 2000 required
elements:
The intent of the Jobs 2000 is to provide services through a collaborative in the One
Stop environment making it easier for the participant to obtain various services through
one location. The following elements are required at each site unless noted otherwise.
1. Facility must be open Monday through Friday from 8:00 a.m. to 5:00 p.m., so
partners may hold appointments outside of class instruction hours.
2. There must be private a large conference room in the primary service site available
at all times.
3. Hold a graduation ceremony at the conclusion of the fifth week for participants and
their immediate family. The graduation ceremony is to include refreshments (cake
and punch).
II. COUNTY SHALL BE RESPONSIBLE FOR THE FOLLOWING:
The CMJSs shall be responsible for referring appropriate participants to CONTRACTOR
for Jobs 2000. It is anticipated that approximately 1,450 participants will be referred for
Jobs 2000 services during the 12-month contract period. It is expected that
approximately 50% of the participants referred will attend the workshop. Participants
will be screened and enrolled during a face-to-face interview with a CMJS to determine
their level of motivation and willingness to make the needed commitment to the
program.
1. Jobs 2000 participants will be referred after a screening appointment has been
made with their CMJS and a detailed explanation of Jobs 2000 activities has
been presented. DSS staff will send an appointment letter to the participant and
CONTRACTOR will call the participant prior to commencement of the workshop.
Revised Exhibit A
Page 5 of 7
2. The Jobs 2000 liaison will discuss the exit with the Case Manager for metro
Fresno participants. For metro Fresno, the Jobs 2000 liaison will be the point of
contact for CONTRACTOR staff. For rural clients, the CMJS will be the point of
contact for CONTRACTOR staff.
3. The CMJSs shall ensure that all referred participants have been assessed and
have a current Welfare to Work plan on file.
4. The CMJSs shall ensure that CONTRACTOR is provided with all relevant
information on each referred participant within the boundaries of confidentiality
restrictions.
5. COORDINATION AND ASSISTANCE: DSS staff shall meet with
CONTRACTOR's staff as often as needed to exchange pertinent information,
resolve problems, and work together to effectively coordinate services.
III. FEDERAL WORK PARTICIPATION RATE
In response to the Federal Temporary Assistance to Needy Families (TANF) Program
reauthorization, the County of Fresno Department of Social Services (DSS) is
committed to implementing activities and practices that support to achieve TANF
program goals and meet the CaIWORK's Welfare To Work (WTW) Federal Work
Participation Rates (WPR). WPR requires at least 50% work participation among all
CalWORKs families and 90% for two parent families. Effective October 1, 2006, the
State and counties are subject to Federal penalties on an annual basis if these rates are
not met. As a result, DSS requires CONTRACTOR's assistance in engaging WTW
participants in activities that will increase the County's WPR and assist recipients to
become self-sufficient. Our primary objective is job placement and retention, work
experience, and/or training activities that meet the WPR requirements. Counseling and
supportive services in conjunction with job placement will assist our recipients in
obtaining financial self-sufficiency.
The following services provided by the CONTRACTOR will support WTW WPR:
1. Direct Services
a. Supervised Job Search: CONTRACTOR will keep verification records for any
time spent in job search related activities (ES0167).
b. Job Readiness Activities:
■ Assistance with supportive services (i.e. transportation and childcare)
and other employment barriers (i.e. housing and DMV issues)
■ Referrals for mental health, domestic abuse, and substance abuse
services.
• Assistance with Parenting, Family Wellness, Anger Management,
Money Management, Resume Preparation, etc. (other topics as listed
in the curriculum).
2. Indirect Services
a. All services provided during the program will be considered Job
Readiness activities. These activities will only count towards meeting core
hours during the first four weeks. The fifth week will be non-core.
Revised Exhibit A
Page 6 of 7
IV. PERFORMANCE MEASUREMENTS
Overall Service Obiective:
CONTRACTOR shall provide Job Readiness/Job Search activities to assist CalWORKs
recipients with removal of barriers in order to obtain employment and become self-
sufficient.
Specific Performance Measurements:
DSS will consider CONTRACTOR performance levels when determining funding
recommendations for future Agreements. For each 12-month contract period_,
CONTRACTOR shall meet the following performance measurements and levels:
PERFORMANCE OUTCOMES:
PERFORMANCE MEASURE EXPECTED LEVEL OF
PERFORMANCE
Performance Measure 1:
Enrollment Rate — the number of CalWORKs
recipients to be enrolled in Jobs 2000 on the first day 50% of the referred CalWORKs
of attendance by the end of the contract term. It is recipients will be enrolled in Jobs
expected that DSS staff will refer approximately 1,450 2000 for services by the end of
participants to the workshops. the contract term.
Measurement Parameters:
CalWORKs recipients eligible for services that are
enrolled.
Data Sources:
The primary data sources are referrals from DSS.
Performance Measure 2:
Graduation Rate— the number of participants to 70% of the CalWORKs
graduate from Jobs 2000 by the end of the contract participants who enrolled in the
term. program will graduate from the
four week workshop by the end
Measurement Parameters: of the contract term.
• Participants who complete all four weeks of the
workshop.
• Participants who are employed and exit the
workshop may be counted.
Data Sources:
The primary data sources are referrals from DSS.
Revised Exhibit A
Page 7 of 7
Performance Measure 3:
Development of a resume, master application and 100% of the CalWORKs
cover letter— All recipients enrolled in the workshop participants who have not been
will have a resume, master application and cover employed prior to the fourth week
letter developed which meets the participant's will complete a resume and be
employment goal. This will exclude those recipients registered into the Ready2Hire
that become employed while in the workshop. website, or they will be referred
back to their CMJS.
Measurement Parameters:
The resume, master application and cover must be
included in all exit packets from the program.
Data Sources:
The primary data sources are referrals from DSS.
Performance Measure 4:
Employment Rate — The number of clients employed 30% of the CalWORKs
by the end of the contract term. participants that complete the job
search will be employed either
Measurement Parameters: while in the workshop or within
Clients must be employed while in the workshop or 45 days of graduation.
be employed within 45 days of graduation by the end
of the contract term.
Data Sources:
The primary data sources are referrals from DSS.
Revised Exhibit B
Page 1 of 5
BUDGET SUMMARY
ORGANIZATION: PROTEUS, INC.
SERVICES: JOBS 2000— Job Readiness Services
CONTRACT PERIOD: July 1, 2014 —June 30, 2015
July 1, 2015 — June 30, 2016
CONTRACT AMOUNT: $1,173,600 (per year)
ACCOUNT
BUDGET CATEGORIES NUMBER AMOUNT
SALARIES & BENEFITS
Personnel Salaries 0100 $553,598
Employee Benefits 0150 99,648
Subtotal . . . . . . . . . . . . $653,246
SERVICE & SUPPLIES
Payroll Taxes $48,006
Insurance 0200 17,021
Communications 0250 18,535
Office Expense 0300 28,444
Office Rental 0350 114,767
Equipment Rental 0400 29,675
Utilities 0450 23,704
Transportation 0500 45,829
Program Supplies/Services 0550 46,569
Other (Indirect Costs) 0600 147,804
Subtotal . . . . . . . . . . $520,354
TOTAL $1,173,600
Revised Exhibit B
Page 2 of 5
PERSONNEL AND EMPLOYEE BENEFITS
ORGANIZATION: PROTEUS, INC.
SERVICES: JOBS 2000—Job Readiness Services
CONTRACT PERIOD: July 1, 2014 —June 30, 2015
July 1, 2015 —June 30, 2016
CONTRACT AMOUNT: $1,173,600 (per year)
PERSONNEL/SALARIES:
Position and/or No. of % of Months Monthly Total
and/or Title Persons Time On Employed Salary Cost
Service Center Manager(Visalia) 1 0.73% 12 $ 6,906 $ 605
Pgm Support Specialist (Visalia) 1 0.73% 12 4,201 368
Program Support Specialist (Selma) 1 13.04% 12 2,814 4,403
Service Center Manager(Selma) 1 13.04% 12 4,528 7,086
Division Director(Visalia) 1 15.00% 12 6,327 11,389
Program Support Specialist (Fresno) 1 100.00% 12 2,963 35,556
Program Support Specialist (Fresno) 1 100.00% 12 3,052 36,626
Program Support Specialist (Fresno) 1 100.00% 12 2,255 27,063
Lead Workshop Facilitator (Fresno) 1 100.00% 12 4,254 51,051
Workshop Facilitator(Fresno) 1 100.00% 12 3,078 36,932
Workshop Facilitator (Fresno) 1 100.00% 12 2,968 35,614
Workshop Facilitator(Fresno) 1 100.00% 12 2,968 35,614
Workshop Facilitator (Fresno) 1 100.00% 12 2,968 35,614
Workshop Facilitator (Fresno) 1 100.00% 12 2,968 35,614
Division Area Manager(Fresno) 1 50.00% 12 5,362 32,170
Workshop Facilitator(Selma) 1 100.00% 12 2,962 35,546
Program Support Specialist (Selma) 1 100.00% 12 2,812 33,743
Workshop Facilitator (Selma) 1 100.00% 12 3,663 43,958
Program Development Associate
(Admin Support) 1 10.00% 12 4,018 4,822
Vacation Salaries =9.89% Salaries 49,824
Total Salaries $ 553,598
Revised Exhibit 6
Page 3 of 5
BUDGET DETAIL
ORGANIZATION: PROTEUS, INC.
SERVICES: JOBS 2000—Job Readiness Services
CONTRACT PERIOD: July 1, 2014 —June 30, 2015
July 1, 2015 —June 30, 2016
CONTRACT AMOUNT: $1,173,600 (per year)
EMPLOYEE BENEFITS:
1. Health (15%) $83,040
2. Retirement (3%) $16,608
TOTAL BENEFITS: $99,648
TOTAL (Personnel Salaries & Benefits) . . . . . . . . . $663,246
Number Category Descriptions Sub-Total Total
PAYROLL TAXES
FICA 7.65% Salaries 42,350
State Unemploy Insurance $434/FTE 5,656 48,006
0200 INSURANCE
Property & Liability 5,078
Workers Compensation Surcharge 871
Workers Compensation @ 2% of sal. 11,072 17,021
0250 COMMUNICATIONS
Land Phone/Fax 1,738
Cell Phone 3,198
Internet 11,248
Courier 2,351 18,535
0300 OFFICE EXPENSE
Consumable Supplies 9,254
Computer Supplies/Software/SaaS 8,255
Furniture 7,500
Phone Network and Wi-Fi Access Points 3,250
Postage, Fed Ex, UPS 185 28,444
Revised Exhibit B
Page 4 of 5
BUDGET DETAIL
ORGANIZATION: PROTEUS, INC.
SERVICES: JOBS 2000 —Job Readiness Services
CONTRACT PERIOD: July 1, 2014 — June 30, 2015
July 1, 2015 —June 30, 2016
CONTRACT AMOUNT: $1,173,600 (per year)
0350 OFFICE RENTAL
Building Rent/Use Fee 92,843
Building Depreciation 521
Building Maintenance/Repair 21,403 114,767
0400 EQUIPMENT RENTAL
Equipment Rental Copier 1,800
Eqpt Computers, Peripherals, Components16,500
Equipment Rent 6,645
Equipment Maintenance 4,730 29,675
0450 UTILITIES & SERVICES
Electricity, Gas, Water, etc. 23,704 23,704
0500 TRANSPORTATION
Staff Travel (local) 7,766
Client Transportation 38,063 45,829
0550 PROGRAM SUPPLIES/SERVICES
Workshop Supplies & Supportive Services 25,869
Participant Leadership Activities 15,750
Participant Graduation Supplies 4,950 46,569
0600 OTHER (INDIRECT ADMIN COST)
Training and License Renewal 16,635
Outreach 315
Indirect 130,854 147,804
TOTAL $520,354 $520,354
Revised Exhibit B
Page 5 of 5
CalWORKs EMPLOYMENT SERVICES
SAMPLE MONTHLY FINANCIAL REPORT
ORGANIZATION: PROTEUS, INC.
SERVICES: JOBS 2000 — Job Readiness Services
CONTRACT PERIOD: July 1, 2014 — June 30, 2015
July 1, 2015 —June 30, 2016
CONTRACT AMOUNT: $1,173,600 (per year)
REPORT MONTH:
BUDGET ACCOUNT APPROVED CURRENT EXPENSES BUDGET
CATEGORY NUMBER BUDGET EXPENSES TO DATE BALANCE
Salaries 0100 $553,598 $ $ $
Benefits 0150 $99,648 $ $ $
SUBTOTALS $653,246
................................................................................................................................................................................
Payroll Taxes $48,006 $ $ $
Insurance 0200 $17,021 $ $ $
Communications 0250 $18,535 $ $ $
Office Expense 0300 $28,444 $ $ $
Office Rental 0350 $114,767 $ $ $
Equipment Rental 0400 $29,675 $ $ $
Utilities 0450 $23,704 $ $ $
Transportation 0500 $45,829 $ $ $
Program Supplies/Sery 0550 $46,569 $ $ $
Other (indirect Costs) 0600 $147,804 $ $ $
SUBTOTALS $520,354 $ $ $
TOTALS $1,173,600
REPORTED PREPARED BY: DATE:
APPROVED FOR PAYMENT: DATE: