HomeMy WebLinkAboutAgreement A-15-022 with Cultural Brokers Inc..pdf Agreement No. 15-022
1 AGREEMENT
2 This Agreement is made and entered into this 6th_day of January 2015, by and
3 between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
4 referred to as"COUNTY", and CULTURAL BROKERS, INC., a private non-profit corporation,
5 whose address is 2115 Kern Street, Suite 330, Fresno, CA 93721, hereinafter referred to as
6 "CONTRACTOR".
7 WITNESSETH:
8 WHEREAS, COUNTY, desires to enter into an agreement whereby COUNTY may obtain
9 Parent Partner/(-Tome Visitor services; and
10 WHEREAS, CONTRACTOR, possesses the experience and skills to provide the services
11 desired by COUNTY.
12 NOW, THEREFORE, in consideration of their mutual covenants and conditions,the parties
13 hereto agree as follows:
14 1. SERVICES
15 A. CONTRACTOR shall perform all services and fulfill all responsibilities set
16 forth in Exhibit A, Summary of Services, attached hereto and by this reference incorporated herein.
17 CONTRACTOR's performance shall be in accordance with the COUNTY'S Request for Proposal
18 (RFP)No. 952-5300 dated September 3, 2014, and Addendum No. one (1), dated September 26,
19 2014,hereinafter collectively referred to as COUNTY'S RFP 952-5300, and CONTRACTOR's
20 Response to RFP, dated October 6, 2014.
21 B. In the event of any inconsistency among the documents described in Paragraph
22 1.A herein above, the inconsistency shall be resolved by giving precedence in the following order of
23 priority: 1)to this Agreement, including all Exhibits attached hereto; 2) COUNTY's RFP 952-5300;
24 and 3) CONTRACTOR's Response to RFP. A copy of COUNTY's RFP No. 952-5300,and
25 CONTRACTOR's Response to RFP, shall be retained and made available during the term of this
26 Agreement by COUNTY's Department of Social Services (DSS).
27 C. CONTRACTOR shall participate in monthly, or as needed, meetings consisting
28 of staff from COUNTY's DSS to discuss requirements,data reporting, training, policies and
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1 procedures, overall program operations and any problems or foreseeable problems that may arise.
2 D. In the event of the termination or expiration of this Agreement in accordance
3 with Section Three (3) of this Agreement, CONTRACTOR shall provide transitional services to
4 clients currently receiving services, working with DSS staff and/or COUNTY's contracted
5 vendor(s). Transitional services shall include, but is not limited to the transfer of client records and
6 shall not exceed a maximum of thirty (30) days. This section of the Agreement shall survive thirty
7 (30) days from the expiration or written termination date of this Agreement.
8 2. TERM
9 This Agreement shall become effective upon execution, and shall terminate on the 31 st
10 day of December, 2015.
11 This Agreement shall automatically be extended for two (2) additional 12 month
12 periods upon the same terms and conditions herein set forth, unless written notice of non-renewal is
13 given by CONTRACTOR or COUNTY or COUNTY's DSS Director, or designee not later than sixty
14 (60) days prior to the close of the current Agreement term.
15 3, TERMINATION
16 A. Non-Allocation of Funds - The terms of this Agreement, and the services to be
17 provided thereunder, are contingent on the approval of funds by the appropriating government
18 agency. Should sufficient funds not be allocated, the services provided may be modified, or this
19 Agreement terminated at any time by giving CONTRACTOR thirty (30) days advance written notice.
20 B. Breach of Contract - COUNTY may immediately suspend or terminate this
21 Agreement in whole or in part, where in the determination of COUNTY there is:
22 1) An illegal or improper use of funds;
23 2) A failure to comply with any term of this Agreement;
24 3) A substantially incorrect or incomplete report submitted to COUNTY;
25 4) Improperly performed service.
26 In no event shall any payment by COUNTY constitute a waiver by COUNTY
27 of any breach of this Agreement or any default which may then exist on the part of CONTRACTOR.
28 Neither shall such payment impair or prejudice any remedy available to COUNTY with respect to the
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1 breach or default. COUNTY shall have the right to demand of CONTRACTOR the repayment to
2 COUNTY of any funds disbursed to CONTRACTOR under this Agreement, which in the judgment
3 of COUNTY were not expended in accordance with the terms of this Agreement. CONTRACTOR
4 shall promptly refund any such funds upon demand or, at COUNTY's option; such repayment shall
5 be deducted from future payments owing to CONTRACTOR under this Agreement.
6 C. Without Cause - Under circumstances other than those set forth above, this
7 Agreement may be terminated by CONTRACTOR or COUNTY or COUNTY's DSS Director, or
8 designee, upon the giving of thirty (30) days advance written notice of an intention to terminate the
9 Agreement.
10 4. COMPENSATION
11 For actual services provided as identified in the terms and conditions of this Agreement,
12 including Exhibit A, COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
13 compensation in accordance with Exhibit B, attached here to and by this reference incorporated
14 herein. In no event shall compensation for services performed under this Agreement be in excess of
15 Two Hundred Thirty Four Thousand Seven Hundred Thirty-Three and No/100 Dollars ($234,733.00)
16 for each twelve (12) month period of this Agreement. Mandated travel shall be reimbursed based on
17 actual expenditures and mileage reimbursement shall be at CONTRACTOR's adopted rate per mile,
18 not to exceed the IRS published rate. CONTRACTOR agrees to limit administrative costs to a
19 maximum of 15% of the total program budget and to limit employee benefits to a maximum of 20% of
20 total salaries for those employees working under this Agreement during the term of this Agreement.
21 Payment shall be made upon certification or other proof satisfactory to DSS that services have actually
22 been performed by CONTRACTOR as specified in this Agreement.
23 Except as provided below regarding State payment delays, payments by COUNTY shall
24 be in arrears, for services provided during the preceding month, within forty-five (45) days after
25 receipt, verification and approval of CONTRACTOR's invoices by DSS. If CONTRACTOR should
26 fail to comply with any provision of this Agreement, COUNTY shall be relieved of its obligation for
27 further compensation. All final claims shall be submitted by CONTRACTOR within sixty(60) days
28 following the final month of service for which payment is claimed. No action shall be taken by
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1 COUNTY on claims submitted beyond the sixty (60) day closeout period. Any compensation which
2 is not expended by CONTRACTOR pursuant to the terms and conditions of this Agreement shall
3 automatically revert to COUNTY.
4 The services provided by CONTRACTOR under this Agreement are funded in whole or
5 in part by the State of California. In the event that funding for these services is delayed by the State
6 Controller, COUNTY may defer payment to CONTRACTOR. The amount of the deferred payment
7 shall not exceed the amount of funding delayed by the State Controller to COUNTY. The period of
8 time of the deferral by COUNTY shall not exceed the period of time of the State Controller's delay of
9 payment to COUNTY plus forty-five (45) days.
10 5. INVOICING
11 CONTRACTOR shall invoice COUNTY in arrears by the tenth (10`h) of each month for
12 actual expenses incurred and services rendered in the previous month to:
13 DSSInvoices(aco.fresno.ca.us. A monthly activity report shall accompany the invoice, reflecting
14 services supported by the invoiced expenditures and be in a form and in such detail as acceptable to
15 COUNTY's DSS.
16 At the discretion of COUNTY's DSS Director or designee, if an invoice is incorrect or is
17 otherwise not in proper form or substance, COUNTY's DSS Director or designee shall have the right
18 to withhold payment as to only that portion of the invoice that is incorrect or improper after five (5)
19 days prior written notice to CONTRACTOR. CONTRACTOR agrees to continue to provide services
20 for a period of ninety (90) days after notification of an incorrect or improper invoice. If after the
21 ninety (90) day period the invoice(s) is still not corrected to COUNTY's DSS satisfaction,
22 COUNTY's DSS Director or designee may elect to terminate this Agreement, pursuant to the
23 termination provisions stated in Paragraph Three (3), subparagraph C of this Agreement, or the
24 COUNTY may elect to terminate this Agreement, pursuant to the termination provisions stated in
25 Paragraph three (3) of this Agreement. In addition, for invoices received ninety (90) days after the
26 expiration of each term of this Agreement or termination of this Agreement, at the discretion of
27 COUNTY's DSS Director or designee, COUNTY's DSS shall have the right to deny payment of any
28 additional invoices received.
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1 To the extent permitted by state and federal rules and regulations, advanced payment of
2 up to 20%of the compensation under this agreement may be requested of COUNTY by
3 CONTRACTOR. Approval of advancement is at the sole discretion of COUNTY Department of
4 Social Services.
5 6. INDEPENDENT CONTRACTOR
6 In performance of the work, duties, and obligations assumed by CONTRACTOR under
7 this Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of
8 CONTRACTOR's officers, agents, and employees will at all times be acting and performing as an
9 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
10 employee,joint venturer, partner, or associate of COUNTY. Furthermore, COUNTY shall have no
11 right to control or supervise or direct the manner or method by which CONTRACTOR shall perform
12 its work and function. However, COUNTY shall retain the right to administer this Agreement so as
13 to verify that CONTRACTOR is performing its obligations in accordance with the terms and
14 conditions thereof. CONTRACTOR and COUNTY shall comply with all applicable provisions of
15 law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters
16 which are directly or indirectly the subject of this Agreement.
17 Because of its status as an independent contractor, CONTRACTOR shall have
18 absolutely no right to employment rights and benefits available to COUNTY employees.
19 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its employees
20 all legally-required employee benefits. In addition, CONTRACTOR shall be solely responsible and
21 save COUNTY harmless from all matters relating to payment of CONTRACTOR's employees,
22 including compliance with Social Security, withholding, and all other regulations governing such
23 matters. It is acknowledged that during the term of this Agreement, CONTRACTOR may be
24 providing services to others unrelated to COUNTY or to this Agreement.
25 7. MODIFICATION
26 A. Any matters of this Agreement may be modified from time to time by the written
27 consent of all the parties without, in any way, affecting the remainder.
28 B. Notwithstanding the above, changes to line items in the budget, attached hereto
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1 as Exhibit B, in an amount not to exceed 10% of the total maximum annual compensation as identified
2 in Section Four(4) of this Agreement, may be made with the written approval of COUNTY's DSS
3 Director or designee and CONTRACTOR. Budget line item changes shall not result in any change to
4 the maximum annual compensation amount payable to CONTRACTOR, as stated herein.
5 C. CONTRACTOR hereby agrees that reductions to the maximum compensation
6 set forth in Section Four (4) of this Agreement may be necessitated by a reduction in funding from
7 State and/or Federal sources. In such an event, COUNTY's DSS Director or designee may reduce the
8 maximum compensation under this Agreement upon written notice to CONTRACTOR.
9 CONTRACTOR further understands that this Agreement is subject to any restrictions, limitations or
10 enactments of all legislative bodies which affect the provisions, term or funding of this Agreement in
11 any manner.
12 8. NON-ASSIGNMENT
13 Neither party shall assign, transfer or subcontract this Agreement nor their rights or
14 duties under this Agreement without the prior written consent of the other party.
15 9. HOLD-HARMLESS
16 CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY's request,
17 defend COUNTY, its officers, agents and employees from any and all costs and expenses, including
18 attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to
19 COUNTY in connection with the performance, or failure to perform, by CONTRACTOR, its officers,
20 agents or employees under this Agreement, and from any and all costs and expenses, including
21 attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to any
22 person, firm or corporation who may be injured or damaged by the performance, or failure to perform,
23 of CONTRACTOR, its officers, agents or employees under this Agreement. In addition,
24 CONTRACTOR agrees to indemnify COUNTY for Federal, State of California and/or local audit
25 exceptions resulting from noncompliance herein on the part of the CONTRACTOR.
26 10. INSURANCE
2 V Without limiting COUNTY's right to obtain indemnification from CONTRACTOR or
28 any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect the
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I following insurance throughout the term of this Agreement:
2 A. Commercial General Liability
3 Commercial General Liability Insurance with limits of not less than One Million
4 Dollars ($1,000,000) per occurrence and an annual aggregate of Two Million
Dollars ($2,000,000). This policy shall be issued on a per occurrence basis.
5 COUNTY may require specific coverage including completed operations,
6 product liability, contractual liability, Explosion, Collapse, and Underground
(XCU), fire legal liability or any other liability insurance deemed necessary
7 because of the nature of the Agreement.
8
B. Automobile Liability
9
10 Comprehensive Automobile Liability Insurance with limits for bodily injury of
not less than Two Hundred Fifty Thousand Dollars ($250,000)per person, Five
11 Hundred Thousand Dollars($500,000)per accident and for property damages of
not less than Fifty Thousand Dollars ($50,000), or such coverage with a
12 combined single limit of Five Hundred Thousand Dollars ($500,000). Coverage
13 should include owned and non-owned vehicles used in connection with this
Agreement.
14
15 C. Professional Liability
16 If CONTRACTOR employs licensed professional staff(e.g. Ph.D., R.N.,
17 L.C.S.W., M.F.C.T.) in providing services, Professional Liability Insurance with
limits of not less than One Million Dollars ($1,000,000)per occurrence, Three
18 Million Dollars ($3,000,000) annual aggregate.
19
20 D. Worker's Compensation
21 A policy of Worker's Compensation Insurance as may be required by the
California Labor Code.
22
23 CONTRACTOR shall obtain endorsements to the Commercial General Liability
24 insurance naming the County of Fresno, its officers, agents, and employees, individually and
25 collectively, as additional insured, but only insofar as the operations under this Agreement are
26 concerned. Such coverage for additional insured shall apply as primary insurance and any other
27 insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be
28 excess only and not contributing with insurance provided under CONTRACTOR's policies herein.
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1 This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance
2 written notice given to COUNTY.
3 Within thirty (30) days from the date CONTRACTOR signs this Agreement,
4 CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all of
5 the foregoing policies, as required herein, to the County of Fresno, DSS, PO BOX 1912, Fresno,
6 California, 93718-1912, Attention: Contracts, stating that such insurance coverages have been
7 obtained and are in full force; that the County of Fresno, its officers, agents and employees will not
8 be responsible for any premiums on the policies; that such Commercial General Liability insurance
9 names the County of Fresno, its officers, agents and employees, individually and collectively, as
10 additional insured, but only insofar as the operations under this Agreement are concerned; that such
11 coverage for additional insured shall apply as primary insurance and any other insurance, or self-
12 insurance, maintained by COUNTY, its officers, agents and employees, shall be excess only and not
13 contributing with insurance provided under CONTRACTOR's policies herein; and that this insurance
14 shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice
15 given to COUNTY.
16 In the event CONTRACTOR fails to keep in effect at all times insurance coverage as
17 herein provided, COUNTY may, in addition to other remedies it may have, suspend or terminate this
18 Agreement upon the occurrence of such event.
19 All policies shall be with admitted insurers licensed to do business in the State of
20 California. Insurance purchased shall be from companies possessing a current A.M. Best, Inc. rating
21 of A FSC VII or better.
22 11. SUBCONTRACTS
23 CONTRACTOR shall obtain written approval from COUNTY or COUNTY's DSS
24 Director, or designee before subcontracting any of the services delivered under this Agreement. Any
25 transferee, assignee or subcontractor will be subject to all applicable provisions of this Agreement, and
26 all applicable State and Federal regulations. CONTRACTOR shall be held primarily responsible by
27 COUNTY for the performance of any transferee, assignee or subcontractor unless otherwise expressly
28 agreed to in writing by COUNTY. The use of subcontractors by CONTRACTOR shall not entitle
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1 CONTRACTOR to any additional compensation than is provided for under this Agreement.
2 12. CONFLICT OF INTEREST
3 No officer, agent, or employee of COUNTY who exercises any function or
4 responsibility for planning and carrying out the services provided under this Agreement shall have any
5 direct or indirect personal financial interest in this Agreement. In addition, no employee of COUNTY
6 shall be employed by CONTRACTOR to fulfill any contractual obligations with COUNTY.
7 CONTRACTOR shall also comply with all Federal, State of California, and local conflict of interest
8 laws, statutes, and regulations, which shall be applicable to all parties and beneficiaries under this
9 Agreement and any officer, agent, or employee of COUNTY.
10 13. DISCLOSURE OF SELF-DEALING TRANSACTIONS
11 This provision is only applicable if CONTRACTOR is operating as a corporation (a for-
12 profit or non-profit corporation) or if during the term of this Agreement, CONTRACTOR changes its
13 status to operate as a corporation.
14 Members of CONTRACTOR's Board of Directors shall disclose any self-dealing
15 transactions that they are a party to while CONTRACTOR is providing goods or performing services
16 under this Agreement. A self-dealing transaction shall mean a transaction to which CONTRACTOR
17 is a party and in which one or more of its directors has a material financial interest. Members of the
18 Board of Directors shall disclose any self-dealing transactions that they are a party to by completing
19 and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and by this
20 reference incorporated herein, and submitting it to COUNTY prior to commencing with the self-
21 dealing transaction or immediately thereafter.
22 14. NON-DISCRIMINATION
23 During the performance of this Agreement CONTRACTOR shall not unlawfully
24 discriminate against any employee or applicant for employment, or recipient of services, because of
25 ethnic group identification, gender, gender identity, gender expression, sexual orientation, color,
26 physical disability, mental disability, medical condition, national origin, race, ancestry, marital status,
27 religion, or religious creed, pursuant to all applicable State of California and Federal statutes and
28 regulations.
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1 15. LIMITED ENGLISH PROFICIENCY (LEP)
2 CONTRACTOR shall provide interpreting and translation services to persons
3 participating in CONTRACTOR's services who have limited or no English language proficiency,
4 including services to persons who are deaf or blind. Interpreter and translation services shall be
5 provided as necessary to allow such participants meaningful access to the programs, services and
6 benefits provided by CONTRACTOR. Interpreter and translation services, including translation of
7 CONTRACTOR's "vital documents" (those documents that contain information that is critical for
8 accessing CONTRACTOR's services or are required by law) shall be provided to participants at no
9 cost to the participant. CONTRACTOR shall ensure that any employees, agents, subcontractors, or
10 partners who interpret or translate for a program participant, or who directly communicate with a
11 program participant in a language other than English, demonstrate proficiency in the participant's
12 language and can effectively communicate any specialized terms and concepts peculiar to
13 CONTRACTOR's services.
14 16. CONFIDENTIALITY
15 All services performed by CONTRACTOR under this Agreement shall be in strict
16 conformance with all applicable Federal, State of California and/or local laws and regulations relating
17 to confidentiality.
18 17. DATA SECURITY
19 For the purpose of preventing the potential loss, misappropriation or inadvertent
20 disclosure of COUNTY data including sensitive or personal client information; abuse of County
21 resources; and/or disruption to County operations, individuals and/or agencies that enter into a
22 contractual relationship with the COUNTY for the purpose of providing services under this
23 Agreement must employ adequate data security measures to protect the confidential information
24 provided to the CONTRACTOR by the COUNTY, including but not limited to the following:
25 A. Contractor-Owned Mobile/Wireless/Handheld Devices may not be connected to
26 County networks via personally owned mobile, wireless or handheld devices, except when authorized
27 by COUNTY for telecommuting and then only if virus protection software currency agreements are
28 in place and if a secure connection is used.
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I B. Contractor-Owned Computers or Computer Peripherals may not brought into
2 the COUNTY for use without prior authorization from the COUNTY's Chief Information Officer
3 and/or designee(s), including and not limited to mobile storage devices. Data must be stored on a
4 secure server approved by the COUNTY and transferred by means of a VPN (Virtual Private
5 Network) connection, or another type of secure connection of this type if any data is approved to be
6 transferred.
7 C. County-Owned Computer Equipment—CONTRACTOR or anyone having an
8 employment relationship with the COUNTY may not use COUNTY computers or computer
9 peripherals on non-COUNTY premises without prior authorization from the COUNTY's Chief
10 Information Officer and/or designee(s).
11 D. CONTRACTOR may not store COUNTY's private, confidential or sensitive
12 data on any hard-disk drive.
13 E. CONTRACTOR is responsible to employ strict controls to insure the integrity
14 and security of the COUNTY's confidential information and to prevent unauthorized access to data
15 maintained in computer files, program documentation, data processing systems, data files and data
16 processing equipment which stores or processes COUNTY data internally and externally.
17 F. Confidential client information transmitted to one party by the other by means
18 of electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of
19 128 BIT or higher. Additionally, a password or pass phrase must be utilized.
20 G. CONTRACTOR is responsible to immediately notify COUNTY of any breaches
21 or potential breaches of security related to COUNTY's confidential information, data maintained in
22 computer files,program documentation, data processing systems, data files and data processing
23 equipment which stores or processes COUNTY data internally or externally.
24 H. In the event of a breach of security related to COUNTY's confidential client
25 information provided to CONTRACTOR, COUNTY will manage the response to the incident,
26 however, CONTRACTOR will be responsible to issue any notification to affected individuals as
27 required by law or as deemed necessary by COUNTY in its sole discretion. CONTRACTOR will be
28 responsible for all costs incurred as a result of providing the required notification.
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1 18. CLEAN AIR AND WATER
2 In the event the funding under this Agreement exceeds One Hundred Thousand and
3 No/100 Dollars ($100,000.00), CONTRACTOR shall comply with all applicable standards, orders,
4 or requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq.; the Clean
5 Water Act contained in 33 U.S. Code 1368 et seq.; and any standards, laws, and regulations
6 promulgated thereunder. Under these laws and regulations, CONTRACTOR shall assure:
7 A. No facility shall be utilized in the performance of the Agreement that has been
8 listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
9 B. COUNTY shall be notified prior to execution of this Agreement of the receipt
10 of any communication from the Director, Office of Federal Activities, U.S. EPA indicating that a
11 facility to be utilized in the performance of this Agreement is under consideration to be listed on the
12 EPA list of Violating Facilities;
13 C. COUNTY and U.S. EPA shall be notified about any known violation of the
14 above laws and regulations; and
15 D. This assurance shall be included in every nonexempt subgrant, contract, or
16 subcontract.
17 19. DRUG-FREE WORKPLACE REQUIREMENTS
18 For purposes of this paragraph, CONTRACTOR will be referred to as the "grantee".
19 By drawing funds against this grant award, the grantee is providing the certification that is required
20 by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F.
21 These regulations require certification by grantees that they will maintain a drug-free workplace.
22 False certification or violation of the certification shall be grounds for suspension of payments,
23 suspension or termination of grants, or government wide suspension or debarment.
24 20. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
25 INELIGIBILITY AND VOLUNTARY EXCLUSION-LOWER TIER COVERED
TRANSACTIONS
26 A. COUNTY and CONTRACTOR recognize that Federal assistance funds will be
27 used under the terms of this Agreement. For purposes of this paragraph, CONTRACTOR will be
28 referred to as the "prospective recipient".
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1 B. This certification is required by the regulation implementing Executive Order
2 12549, Debarment and Suspension, 29 CFR Part 98, section 98.510, Participant's responsibilities.
3 1) The prospective recipient of Federal assistance funds certified by
4 entering into this Agreement, that neither it nor its principals are presently debarred, suspended,
5 proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
6 transaction by any Federal department or agency.
7 2) The prospective recipient of funds agrees by entering into this
8 Agreement, that it shall not knowingly enter into any lower tier covered transaction with a person
9 who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
10 covered transaction, unless authorized by the Federal department or agency with which this
11 transaction originated.
12 3) Where the prospective recipient of Federal assistance funds is unable to
13 certify to any of the statements in this certification, such prospective participant shall attach an
14 explanation to this Agreement.
15 4) The prospective recipient shall provide immediate written notice to
16 COUNTY if at any time prospective recipient learns that its certification in Paragraph twenty (20) of
17 this Agreement was erroneous when submitted or has become erroneous by reason of changed
18 circumstances.
19 5) The prospective recipient further agrees that by entering into this
20 Agreement, it will include a clause identical to Paragraph twenty (20) of this Agreement and titled
21 "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
22 Covered Transactions", in all lower tier covered transactions and in all solicitations for lower tier
23 covered transaction.
24 6) The certification in Paragraph twenty (20) of this Agreement is a material
25 representation of fact upon which COUNTY relied in entering into this Agreement.
26 21. ACKNOWLEDGEMENT
27 CONTRACTOR shall acknowledge in all public relations activities, materials and
28 publications that COUNTY is the funding source for services to be provided through this Agreement.
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1 22. POLITICAL ACTIVITY
2 None of the funds, materials,property or services provided directly or indirectly under
3 this Agreement shall be used for any political activity, or to further the election or defeat of any
4 candidate for public office.
5 23. LOBBYING ACTIVITY
6 None of the funds provided under this Agreement shall be used for publicity, lobbying
7 or propaganda purposes designed to support or defeat legislation pending in the Congress of the
8 United States of America or the Legislature of the State of California.
9 24. STATE ENERGY CONSERVATION
10 CONTRACTOR shall recognize the mandatory standard and policies relating to energy
11 efficiency in the State Energy Conservation Plan as required by the United States Energy Policy and
12 Conservation Act (42 U.S.C. section 6201, et seq).
13 25. FRATERNIZATION
14 CONTRACTOR shall establish procedures addressing fraternization between
15 CONTRACTOR staff and clients. Such procedures will include provisions for informing
16 CONTRACTOR staff and clients regarding fraternization guidelines.
17 26. INTERPRETATION OF LAWS AND REGULATIONS
18 COUNTY reserves the right to make final interpretations or clarifications on issues
19 relating to Federal and State laws and regulations, to ensure compliance.
20 27. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
21 COUNTY and PROVIDER, their officers, consultants, subcontractors, agents, and
22 employees shall comply with all applicable State, Federal, and local laws and regulations governing
23 projects that utilize Federal Funds.
24 28. RECORDS
25 A. Record Establishment and Maintenance
26 CONTRACTOR shall establish and maintain records in accordance with those
27 requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
28 CONTRACTOR shall retain all fiscal books, account records and client files for services performed
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I under this Agreement for at least three (3) years from date of final payment under this Agreement or
2 until all State and Federal audits are completed for that fiscal year, whichever is later.
3 B. Cost Documentation
4 1) CONTRACTOR shall submit to COUNTY within ten (10) calendar days
5 following the end of each month, all fiscal and program reports for that month. CONTRACTOR shall
6 also furnish to COUNTY such statements, records, data and information as COUNTY may request
7 pertaining to matters covered by this Agreement. In the event that CONTRACTOR fails to provide
8 reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments
9 until compliance is established.
10 2) All costs shall be supported by properly executed payrolls, time records,
11 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this
12 Agreement and they shall be clearly identified and readily accessible. The support documentation
13 must indicate the line budget account number to which the cost is charged.
14 3) COUNTY shall notify CONTRACTOR in writing within thirty (30) days
15 of any potential State or Federal audit exception discovered during an examination. Where findings
16 indicate that program requirements are not being met and State or Federal participation in this program
17 may be imperiled in the event that corrections are not accomplished by CONTRACTOR within thirty
18 (30) days of receipt of such notice from COUNTY, written notification thereof shall constitute
19 COUNTY's intent to terminate this Agreement.
20 C. Service Documentation
21 CONTRACTOR agrees to maintain records to verify services under this
22 Agreement including names and addresses of clients served, the date of service and a description of
23 services provided on each occasion. These records and any other document pertaining in whole or in
24 part to this Agreement shall be clearly identified and readily accessible.
25 D. Use of Data
26 CONTRACTOR shall grant to COUNTY and the United States Department
27 Health and Human Services the royalty-free, nonexclusive and irrevocable license throughout the
28 world to publish, translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose in any
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1 manner and for any purpose whatsoever and to authorize others to do so, all subject data now or
2 hereafter covered by copyright. However, with respect to subject data not originated in the
3 performance of this Agreement, such license shall be only to the extent that CONTRACTOR has the
4 right to grant such license without becoming liable to pay any compensation to others because of such
5 grant. CONTRACTOR shall exert all reasonable effort to advise COUNTY at time of delivery of
6 subject data furnished under this Agreement, of all possible invasions of the right of privacy therein
7 contained, and of all portions of such subject data copied from work not composed or produced in the
8 performance of this Agreement and not licensed under this provision.
9 As used in this clause, the term "Subject Data" means writing, sound recordings,
10 pictorial reproductions, drawings, designs or graphic representations, procedural manuals, forms,
11 diagrams, work flow charts, equipment descriptions, data files and data processing of computer
12 programs, and works of any similar nature (whether or not copyrighted or copyrightable) which are
13 first produced or developed under this Agreement. The term does not include financial reports, cost
14 analyses and similar information incidental to contract administration.
15 CONTRACTOR shall report to COUNTY promptly and in written detail, each
16 notice of claim of copyright infringement received by CONTRACTOR with respect to all subject data
17 delivered under this Agreement. CONTRACTOR shall not affix any restrictive markings upon any
18 data. If markings are affixed, COUNTY shall have the right at any time to modify, remove, obliterate
19 or ignore such markings.
20 COUNTY shall have access to any report, preliminary findings or data
21 assembled by CONTRACTOR under this Agreement. In addition, CONTRACTOR must receive
22 written permission from COUNTY prior to publication of any materials developed under this
23 Agreement and file with COUNTY a copy of all educational and training materials, curricula,
24 audio/visual aids, printed material and periodicals, assembled pursuant to this Agreement prior to
25 publication.
26 29. SINGLE AUDIT CLAUSE
27 A. If CONTRACTOR expends Five Hundred Thousand Dollars ($500,000.00)or
28 more in Federal and Federal flow-through monies, CONTRACTOR agrees to conduct an annual
- 16 - COUNTY OF FRESNO
Fresno,CA
1 audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
2 Management and Budget (OMB) Circular A-133, and A-122. CONTRACTOR shall submit said
3 audit and management letter to COUNTY. The audit must include a statement of findings or a
4 statement that there were no findings. If there were negative findings, CONTRACTOR must include
5 a corrective action plan signed by an authorized individual. CONTRACTOR agrees to take action to
6 correct any material non-compliance or weakness found as a result of such audit. Such audit shall be
7 delivered to COUNTY's Human Services System, Administration, for review within nine (9) months
8 of the end of any fiscal year in which funds were expended and/or received for the program. Failure
9 to perform the requisite audit functions as required by this Agreement may result in COUNTY
10 performing the necessary audit tasks, or at COUNTY's option, contracting with a public accountant
11 to perform said audit, or, may result in the inability of COUNTY to enter into future agreements with
12 CONTRACTOR. All audit costs related to this Agreement are the sole responsibility of
13 CONTRACTOR.
14 B. A single audit report is not applicable if all CONTRACTOR's Federal contracts
15 do not exceed the Five Hundred Thousand Dollars ($500,000.00)requirement or CONTRACTOR's
16 only funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit
17 must be performed and a program audit report with management letter shall be submitted by
18 CONTRACTOR to COUNTY as a minimum requirement to attest to CONTRACTOR's solvency.
19 Said audit report shall be delivered to COUNTY's Human Services System, Accounting Office for
20 review no later than nine (9) months after the close of the fiscal year in which the funds supplied
21 through this Agreement are expended. Failure to comply with this Act may result in COUNTY
22 performing the necessary audit tasks or contracting with a qualified accountant to perform said audit.
23 All audit costs related to this Agreement are the sole responsibility of CONTRACTOR who agrees to
24 take corrective action to eliminate any material noncompliance or weakness found as a result of such
25 audit. Audit work performed by COUNTY under this paragraph shal I be billed to the
26 CONTRACTOR at COUNTY cost, as determined by COUNTY's Auditor-Controller/Treasurer-Tax
27 Collector.
28 C. CONTRACTOR shall make available all records and accounts for inspection by
17 - COUNTY OF FR}SNO
Fresno,CA
1 COUNTY, the State of California, if applicable, the Comptroller General of the United States, the
2 Federal Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a
3 period of at least three (3) years following final payment under this Agreement or the closure of all
4 other pending matters, whichever is later.
5 30. TAX EQUITY AND FISCAL RESPONSIBILITY ACT
6 To the extent necessary to prevent disallowance of reimbursement under section 1861(v)
7 (1) (I) of the Social Security Act, (42 U.S.C. § 1395x, subd. (v)(1)[I]), until the expiration of four (4)
8 years after the furnishing of services under this Agreement, CONTRACTOR shall make available,
9 upon written request to the Secretary of the United States Department of Health and Human Services,
10 or upon request to the Comptroller General of the United States General Accounting Office, or any of
11 their duly authorized representatives, a copy of this Agreement and such books, documents, and
12 records as are necessary to certify the nature and extent of the costs of these services provided by
13 CONTRACTOR under this Agreement. CONTRACTOR further agrees that in the event
14 CONTRACTOR carries out any of its duties under this Agreement through a subcontract, with a value
15 or cost of Ten Thousand and No/100 Dollars ($10,000.00) or more over a twelve (12) month period,
16 with a related organization, such Agreement shall contain a clause to the effect that until the expiration
17 of four(4) years after the furnishing of such services pursuant to such subcontract, the related
18 organizations shall make available, upon written request to the Secretary of the United States
19 Department of Health and Human Services, or upon request to the Comptroller General of the United
20 States General Accounting Office, or any of their duly authorized representatives, a copy of such
21 subcontract and such books, documents, and records of such organization as are necessary to verify the
22 nature and extent of such costs.
23 31. CHILD ABUSE REPORTING
24 CONTRACTOR's employees, volunteers, consultants, subcontractors or agents
25 performing services under this Agreement shall report all known or suspected child abuse or neglect to
26 one or more of the agencies set forth in Penal Code section 11165.9. This procedure shall include
27 having all of CONTRACTOR's employees, volunteers, consultants, subcontractors or agents
28 performing services under this Agreement sign a statement that he or she knows of and will comply
— 18 — COUNTY OF FRESNO
Fresno,CA
1 with the reporting requirements set forth in Penal Code section 11166. The statement to be utilized by
2 CONTRACTOR is set forth in Exhibit D,Notice of Child Abuse Reporting Law, attached hereto and
3 by this reference incorporated herein.
4 32. CHARITABLE CHOICE
5 CONTRACTOR may not discriminate in its program delivery against a client or
6 potential client on the basis of religion or religious belief, a refusal to hold a religious belief, or a
7 refusal to actively participate in a religious practice. Any specifically religious activity or service made
8 available to individuals by CONTRACTOR must be voluntary as well as separate in time and location
9 from County funded activities and services. CONTRACTOR shall inform COUNTY as to whether it
10 is faith-based. If CONTRACTOR identifies as faith-based it must submit to DSS a copy of its policy
11 on referring individuals to an alternate treatment provider, and include a copy of this policy in its
12 client admission forms. The policy must inform individuals that they may be referred to an alternative
13 provider if they object to the religious nature of the program, and include a notice to DSS. Adherence
14 to this policy will be monitored during annual site reviews, and a review of client files. If
15 CONTRACTOR identifies as faith-based, by July 1 of each year CONTRACTOR will be required to
16 report to DSS the number of individuals who requested referrals to alternate providers based on
17 religious objection.
18 33. PERSONNEL DISCLOSURE
19 CONTRACTOR shall make available to COUNTY a current list of all personnel
20 providing services hereunder. Changes to this list will be immediately provided to COUNTY in
21 writing. The list shall provide the following information:
22 A. All full or part-time staff positions by title whose direct services are required to
23 provide the programs described herein;
24 B. A brief description of the functions of each such position and hours each person
25 in such position works each week or, for part-time positions, each day or month, as appropriate;
26 C. The education and experience levels required for each position; and
27 D. The names of persons filling the identified positions.
28
— 19 — COUNTY OF FRESNO
Fresno,CA
1 34. PROHIBITION ON PUBLICITY
2 None of the funds, materials, property or services provided directly or indirectly under
3 this Agreement shall be used for CONTRACTOR's advertising, fundraising, or publicity (i.e.,
4 purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-promotion.
5 Notwithstanding the above, publicity of the services described in Paragraph One (1) of this Agreement
6 shall be allowed as necessary to raise public awareness about the availability of such specific services
7 when approved in advance by the Director or designee and at a cost as provided in Exhibit B for such
8 items as written/printed materials, the use of media(i.e., radio, television, newspapers) and any other
9 related expense(s).
10 35. PROPERTY OF COUNTY
11 All purchases over Five Thousand and No/100 Dollars ($5,000.00), and certain
12 purchases under Five Thousand and No/100 Dollars($5,000.00) including but not limited to fans,
13 calculators, cameras and other sensitive items as determined by COUNTY's DSS Director or designee
14 made during the life of this Agreement shall be identified as fixed assets with an assigned COUNTY
15 Accounting Inventory Number. These fixed assets shall be retained by COUNTY, as COUNTY
16 property, in the event this Agreement is terminated or upon expiration of this Agreement. The
17 CONTRACTOR agrees to participate in an annual inventory of all COUNTY fixed assets and shall be
18 physically present when fixed assets are returned to COUNTY possession at the termination or
19 expiration of this Agreement.
20 36. AUDITS AND INSPECTIONS
21 CONTRACTOR shall at any time during business hours, and as often as COUNTY may
22 deem necessary, make available to COUNTY for examination all of its records and data with respect
23 to the matters covered by this Agreement. CONTRACTOR shall, upon request by COUNTY, permit
24 COUNTY to audit and inspect all such records and data necessary to ensure CONTRACTOR's
25 compliance with the terms of this Agreement.
26 If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00),
27 CONTRACTOR shall be subject to the examination and audit of the State of California Auditor
28 General for a period of three (3) years after final payment under contract (California Government
- 20 - COUNTY OF FRESNO
Fresno,CA
1 Code section 8546.7).
2 37. NOTICES
3 The persons having authority to give and receive notices under this Agreement and their
4 addresses include the following:
5 COUNTY CONTRACTOR
6 Director, County of Fresno Executive Director
Department of Social Services Cultural Brokers, Inc.
PO BOX 1912 2115 Kern Street, Suite 330
8 Fresno, CA 93718-1912 Fresno, CA 93721
9 38. CHANGE OF LEADERSHIP/ MANAGEMENT
10 Any and all notices between COUNTY and CONTRACTOR provided for or permitted
11 under this Agreement or by law, shall be in writing and shall be deemed duly served when personally
12 delivered to one of the parties, or in lieu of such personal service, when deposited in the United
13 States Mail, postage prepaid, addressed to such party.
14 In the event of any change in the status of CONTRACTOR'S leadership or
15 management, CONTRACTOR shall provide written notice to COUNTY within thirty (30) days from
16 the date of change. Such notification shall include any new leader or manager's name, address and
17 qualifications. "Leadership or management" shall include any employee, member, or owner of
18 CONTRACTOR who either a) directs individuals providing services pursuant to this Agreement, b)
19 exercises control over the manner in which services are provided, or c) has authority over
20 CONTRACTOR's finances.
21 39. GOVERNING LAW
22 The parties agree, that for the purposes of venue, performance under this Agreement is
23 to be in Fresno County, California.
24 The rights and obligations of the parties and all interpretation and performance of this
25 Agreement shall be governed in all respects by the laws of the State of California.
26 40. ENTIRE AGREEMENT
27 This Agreement, including all Exhibits, COUNTY's RFP No.952-5300 and
28 CONTRACTOR's response thereto, constitutes the entire agreement between CONTRACTOR and
- 21 - COUNTY OF FRESNO
Fresno,CA
1 COUNTY with respect to the subject matter hereof and supersedes all previous agreement
2 negotiations, proposals, commitments, writings, advertisements, publications and understandings of
3 any nature whatsoever unless expressly included in this Agreement.
4
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22 — COUN'I'YOFFRHSNO
Fresno,CA
1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
2 first hereinabove written.
3 ATTEST:
4 CONTRACTOR: COUNTY OF FRESNO
5 CULTURAL BROKERS, INC.
6 By ` skl By Vl.
Chairman, Board of Supesors
7 Print Name: Fri../ /7 v� MSb✓
8 Title: Pr,eS ;.,I{nt
9 Chairman of the Board, or
President, or any Vice President
10
11 BERNICE E. SEIDEL, Clerk
Board of Supervisors
12 y �
B
13
14 Print Name: FcTcrz5 o►- By
15 Title:
Secretary (of Corporation), or
16 any Assistant Secretary, or
17 Chief Financial Officer, or
any Assistant Treasurer
18 �21a�'1�
Date: PLEASE SEE ADDITIONAL
19 SIGNATURE PAGE ATTACHED
20
Mailing Address:
21 2115 Kern Street, Suite 330
Fresno, CA 93721
22 Phone No.: (559) 486-1477
23 Contact: Margaret Jackson, LCSW
24
25
26
27
28
— 23 — COUNTY OF FRESNO
Fresno,CA
1 APPROVED AS TO LEGAL FORM:
2 DANIEL C. CEDERBORG, COUNTY COUNSEL
3
4 BY d.01,4A,4
5 AP OVED AS TO ACCOUN ING RM:
6 VI KI CROW, C.P.A., AUDIO - ONTROLLER/
TREASURER-TAX COLLECTOR
7
8
9 By
10 REVIEWED AND RECOMMENDED
11 FOR APPROVAL:
12
13 BY
" k
14 De i o ira, Director
Department f Social Services
15
16
17
18
19
20
Fund/Subclass: 0001/10000
21 Organization: 56107649
22 Account/Program: 7870
23
24
25
26
DEN: rr
27
28
- 24 - COUNTY OF FRESNO
Fresno,CA
Exhibit A
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: Cultural Brokers, Inc.
SERVICES: Parent Partner/Child Home Visitor Services
ADDRESS: 2115 Kern Street, Suite 330, Fresno CA 93721
TELEPHONE: (559) 486-1477
EXECUTIVE DIRECTOR: Margaret Jackson, LCSW
CONTRACT PERIODS: January 6, 2015— December 31, 2015
January 1, 2016 — December 31, 2016
January 1, 2017 — December 31, 2017
SUMMARY OF SERVICES:
Services for the Parent Partner Program include the management, supervision,
emotional/clinical support and compensation of a corps of Parent Partners. The Parent Partner
Program is intended to provide support, mentoring, and guidance to parents currently in the
Child Welfare Services (CWS) system. The Parent Partners will also contribute to the education
of Social Work staff through participation in other designated CWS activities. Services will be
provided by a combination of 1-2 part-time/full-time Parent Partners and 10-20 Parent Partners
who will receive stipends for their services.
Services associated with the Home Visitor include the management, supervision, and
compensation of a selected former foster parent to ensure care providers obtain the support and
information necessary to provide optimal care for children placed in their home. Primary
activities include care provider home visits that will include the assessment of the physical
environment, assessment of the care of the child(ren) ages 0-5 years for physical and emotional
issues, review of developmental or other concerns and community service linkages. The Home
Visitor will be an active participant of the CWS' interdisciplinary Child Focus Team (CFT), will
receive assignments and direction primarily from CWS supervisory staff and will be co-located
at the DSS.
TARGET POPULATION:
Parent Partners will target Fresno County families whose children are at risk of being removed
or have been removed from their home. In addition, activities will support DSS Social Work staff
and DSS initiatives/efforts, as needed. The Home Visitor will target new and existing Fresno
County foster parents and relative care providers who care for children ages 0-5.
Exhibit A
Page 2 of 4
CONTRACTOR SHALL BE RESPONSIBLE FOR THE FOLLOWING:
A. Parent Partners
1. Manage, supervise, and support a staff of Parent Partners for participation in various
DSS activities including, but not limited to, direct support of parents currently involved in
the CWS system.
2. Work closely with DSS in the recruitment of new Parent Partners.
3. Work closely with DSS to ensure participation of a parent partner on an identified
activity/case is assigned timely and meets DSS needs.
4. Provide primary supervision of Parent Partner staff.
5. Provide a maximum 42 hour paraprofessional pre-service core training specific to the
role of Parent Partners which includes:
• Skill enhancement for Parent Partners preparing for service.
• Child Welfare related topics such as the CAPP practice model and Safety
Organized Practice
• Parent Partner support trainings that includes Psycho-Educational Modules that
address issues for when the Parent Partners will see their own stories reflected in
the Parents they are serving.
• The Cultural Broker Professional training excluding Cultural Broker specific
information and training
Training shall be reviewed and approved by DSS.
6. Provide ongoing training to Parent Partners, subject to DSS review and approval.
7. Provide emotional/clinical support to Parent Partners to address issues that are
experienced as a result of their Parent Partner activities.
8. Provide an orientation to potential new Parent Partners. as needed and directed by DSS.
9. Maintain availability and support that includes evening and weekend availability by
phone for debriefing or support needed.
10. Provide stipends to parent partners (non-employee) for specific activities as listed in
Appendix 1. DSS may modify Appendix 1 to add or delete approved activities.
11. Full and/or part-time Parent Partner staff shall engage in DSS requested activities
consistent with Appendix 1. Additional activities for these staff shall be subject to review
and approval of DSS.
12. Budgeted services do not include community presentations unless prior written approval
has been given by DSS.
B. Home Visitor
1. Work closely with DSS in the recruitment, identification, and selection of the Home
Visitor.
2. Supervise, compensate, and support one full-time Child Focus Team Home Visitor to
provide information, support, and mentorship to new and/or existing Fresno County
foster homes/relative placement homes.
Exhibit A
Page 3 of 4
C. Hours of Service
Services must be available between 8 — 5 pm, Monday — Friday. Activities may on occasion
be in the evening.
D. Comply with all additional program requirements as included in RFP #952-5300.
COUNTY SHALL BE RESPSONSIBLE FOR THE FOLLOWING:
A. Parent Partners
1. Provision of all referrals for new potential Parent Partners;
2. Review and approval of Contract trainings;
3. Assignment of all parent partner activities;
4. Modification of approved Parent Partner activities listed on Appendix 1; and the
5. Review and approval of activities and duties performed by salaried Parent Partners.
B. Home Visitor
1. Provision of an appropriate workspace for the Home Visitor while in DSS facilities;
2. Provision of any and all training required of the Home Visitor;
3. Primary oversight of assigned Home Visitor activities;
4. Provision of resources to discuss with and disseminate to foster parents; and
5. Designation of a contact person for Contractor to communicate with when necessary.
DSS will meet with Contractor quarterly or as often as needed, to exchange pertinent
information, resolve problems, and work together to coordinate referrals and services.
PERFORMANCE OUTCOMES:
DSS will work collaboratively with Contractor for at least the first 60 days of contract execution
to develop specific outcome indicators/measures associated with the following outcomes:
1. Increased likelihood of reunification.
2. Improved care of children in out-of-home care.
Exhibit A
Page 4 of 4
APPENDIX I
Parent Partner Activities and Stipend Amounts
Tiers of Service
Entry Level Tier 1: $25 stipend/activity
• Participation in Pre-service Training
• Planning Team
• Unit Meetings
• Telling My Story Prep
• External Partner Engagement Meetings (Foster Family Agencies and Foster
Families, Drug & Alcohol, Mental Health)
• Parent Orientation
• Parent Handbook Development
• System change/reform/practice decision making meetings
• Focus groups (as needed- per topic)
Intermediate Level Tier 2: $35 stipend/activity
• Participation in Foster Pride Trainings
• Conference Participation
Advanced Level Tier 3: $45 stipend/activity
• Co-Facilitation of Parenting Classes
• SB163 Wraparound Review
• Team Decision Making Participation
• Front End Joint Community Response with Social Worker
• One-on-one direct service mentoring of parents
• Permanency Teaming Meeting Participation
• Fidelity Assessments
• Mentor Tier One and Tier Two Parents
Other:
0 Child Care — per activity: $25
Exhibit B
Page 1 of 5
BUDGET SUMMARY
VENDOR NAME: CULTURAL BROKERS, INC.
CONTRACT PERIODS:
01/06/2015-12/31/2015
01/01/2016- 12/31/2016
01/01/2017- 12/31/2017
BUDGET ITEM
CATEGORY # TOTAL
PERSONNEL
Salaries 0100 $ 173,200
Payroll Taxes 0150 $ 19,153
Benefits 0200 $ -
SUBTOTAL $ 192,353
SERVICES&SUPPLIES
Insurance 0250 $ 3,550
Communicatons 0300 $ 600
Office Expenses 0350 $ 2,650
Equipment 0400 $ 1,600
Facilities 0450 $ 12,000
Travel Costs 0500 $ 7,200
Program Supplies 0550 $ 3,000
Consultancy/Contracts 0600 $ 9,600
Fiscal &Audits 0650 $ 2,180
Training 0660 $ -
Indirect Costs 0700 $ -
SUBTOTAL $ 42,380
TOTAL EXPENSES $ 234,733
Exhibit B
Page 2 of 5
BUDGET PERSONNEL DETAIL
VENDOR NAME: CULTURAL BROKERS INC.
SALARIES- BUDGET ITEM#0100
Position %of Time on Project Months Salary/Hrly Wages Funds Requested
Supervisor(1) 37.5% 12 $ 20.00 hr $15,600
Cl.Trainer 10% 12 $ 25.00 hr $5,200
Parent Partner-32 hr/week 80% 12 $ 12.50 hr $20,800
Parent Partner-32 hr/week 80% 12 $ 12.50 hr $20,800
Parent Partners (20)- PT 12 Stipends $51,000
Home Visitor-40 hr/week 100% 12 $ 15.00 hr $31,200
Accountant 37.5% 12 $ 20.00 hr $15,600
Executive Director 12.5% 12 $ 30.00 hr $7,800
Clerical 20% 12 $ 12.50 hr $5,200
TOTAL WAGES/SALARIES $173,200
PAYROLL TAXES
FICA 7.65% $ 173,200 (TOTAL PAYROLL) $ 13,250
SUI 3.40% $ 238
SDI 0.80% $ 56
Subtotal $ 294
Multiply per#employees 20 $ 5,880
TOTAL PAYROLL TAXES $ 19,153
Exhibit B
Page 3of5
BUDGET DETAIL (SERVICES AND SUPPLIES)
VENDOR NAME: CULTURAL BROKERS INC.
Budget
Item# CATEGORY--DESCRIPTION/CALCULATION SUBTOTAL TOTAL
0250 INSURANCE $ 3,550
Liability $ 750
Workers Compensation $ 2,800
0300 COMMUNICATIONS $ 600
Telephone/fax service-$50 X 12 mos $ 600
0350 OFFICE EXPENSES $ 2,650
Paper, supplies, copies, etc$150/mo X 12 months $ 1,800
Life Scan Fingerprinting $ 850
0400 1EQUIPMENT $ 1,600
2 Computer @ $500 ea (for staff) $ 1,000
1 Projector @ $400 ea (for presentations/trainings) $ 400
1 Printer @ $200 $ 200
0450 FACILITIES $ 12,000
Office Rent--964 sq ft for$1,117.50/12 mos (add'I space) $ 8,400
Community Service centers--$300 X 12 mos $ 3,600
0500 TRAVEL COSTS $ 7,200
Mileage--1200 miles/mo X$0.50 X 12 mos $ 7,200
0550 PROGRAM SUPPLIES $ 3,000
Parent Partners Training Materials $ 3,000
0600 CONSULTANCY/CONTRACTS $ 9,600
Program Manager--$50/hr $ 9,600
0650 FISCAL&AUDITS $ 2,180
Payroll Processing-$75/pay period x 12 months $ 1,680
Tax Preparation/Audit $ 500
TOTAL SERVICES AND SUPPLIES 1 $ 42,380
Exhibit B
Page 4 of 5
BUDGET DETAILED NARRATIVE
VENDOR NAME: CULTURAL BROKERS INC.
Budget Wage/Salary
Item# Position Title Amount FTE Detailed Explanation of Budget Item
Selects,develops,and evaluaes personnel to ensure the effective and efficient operation of the
Parent Partner Program. Provides direct supervision to Parent Partners;and provide day-to-day
oversight for the Parent Partner Program. Supervises staff to assure accountability in compliance
with Program goals and objectives. Train/Teach/Coach Parent Partners in the application and
0101 Parent Partner Supervisor $ 15,600 37.5% understanding of professionalism and business etiquette.
Budget oversight,HR management,public/community relations,project evaluation and outcome
0102 Executive Director $ 7,800 12.5% management;board relations and strategic planning.
0103 Clinical Trainer $ 5,200 10% Provides staff training,clinical supervision and psycho-education group support to Parent Partners.
Works alongside DSS to enhance the ability of parents/caregivers to understand and navigate the
Child Welfare System;provides information and prevention services to the community to achieve
0104 Parent Partner-Full-time(32 hours) $ 20,800 80% better outcomes for children and families.
Works alongside DSS to enhance the ability of parents/caregivers to understand and navigate the
Child Welfare System;provides information and prevention services to the community to achieve
0104 Parent Partner-Full-time(32 hours) $ 20,800 80% better outcomes for children and families.
Works alongside DSS to enhance the ability of parents/caregivers to understand and navigate the
Child Welfare System;provides information and prevention services to the community to achieve
better outcomes for children and families. Stipends are provided as an incentive for participation in
0104 Parent Partner-Part-time(varies) $ 51,000 Stipends a wide range of CWS activiites.Stipends vary by activity and tier of services.
Conducts home visits to foster parents and/or other care providers who have placements of foster
0104 Foster Parent Home Visitor $ 31,200 100% children;and provides support and information to improve safety and care of these children.
Maintains records of financial transactions for Parent Partner Program;processes payroll for
Program staff; establishes recordkeeping procedures and monitors records;and handles all
0105 Accountant/Bookkeeper $ 15,600 37.5% accounting functions.
Take and deliver messages and answers basic inquiries about the agency;assists Parent Partner
0106 Clerical/Support Clerk $ 5,200 20% administrative personnel;and performs a variety of clerical duties.
TOTAL WAGES/SALARIES $ 173,200
Exhibit B
Page 5 of 5
Budget Wage/Salary
Item a Position Title Detailed Explanation of Budget Item
Amount
0151 FICA $ 13,250 Federal OASDI, employer payroll tax calculated at 7.65% of gross wages
0152 SUI $ 4,760 Employer tax rate of 3.4% of first $7,000 wages- 20 employees
0153 SDI $ 1,143 Employer tax rate of 0.80% of first $7,000 wages- 20 employees
TOTAL PAYROLL TAXES $ 19,153
0200 BENEFITS $ - None offered
SUBTOTAL: WAGES/SALARIES/
PAYROLL TAXES $ 192,353
SERVICES&SUPPLIES
0251 Worker's Compensation $ 2,800 Calculated at$700/quarter for 4 quarters
Lia i ity insurance coverage tor County required per occurrence and aggregate limits for
general liability including general,auto, property,and directors and officers coverage
0252 Liability Insurance $ 750 estimated based on current policy rates
0301 Telecommunications $ 600 Estimated cost of$50 month -telephone LAN line
Purchase of office supplies such as copy paper,filing accessories, ink cartridges, copier
toner,writing utensils,totaling an average of$150/month.And estimated cost per year
0351 Office Supplies $ 2,650 for Live Scan fingerprinting for background checks. ($850)
0401 Purchase of Equipment $ 1,600 Purchase of 2 computers-$500/each; 1 projector-$400;and 1 printer-$200
0451 Rent/Lease Building $ 8,400 Full-service lease for space located in downtown Fresno for$700/month
0452 Community Service Centers $ 3,600 Rental fee for community centers for meetings or trainings-$300/month
Reimbursement of employee mileage and travel expenses. Mileage reimbursement
0501 1 Mileage Reimbursement $ 7,200 amount-$0.56 per mile
0551 Program Supplies- Food $ - Miscellaneous office refreshments/expense for meetings with social workers,
0552 Program Supplies- Educational $ - community collaborative partners, board members,etc. Purchase of supplies, i.e.
0553 Program Supplies-Other $ 3,000 trash bins,cleaning supplies,etc.
Provides vision,administrative oversight and support for the Parent Partner Program.
0601 Parent Partner Program Manager $ 9,600 Contract employee-$50/hour
Payroll processing tee through -5140 per month.Andestimated cost ot annual
0651 Payroll Processing $ 2,180 federal and state tax return filings($500).
TOTAL ALL SERVICE&SUPPLIES $ 42,380
TOTAL ALL EXPENSES $ 234,733
Exhibit C
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name,job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure(Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a):
(5)Authorized Signature
Signature: Date:
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and Cultural Brokers,
Inc. (PROVIDER) related to provision of emergency shelter care services for
COUNTY's dependent children, requires that the undersigned report all known or
suspected child abuse or neglect to one or more of the agencies set forth in Penal Code
(P.C.) section(§) 11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child
abuse or neglect" includes physical injury inflicted by other than accidental means upon a
child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in
P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the victim
of child abuse or neglect. (P.0 §11166.) The child abuse report shall be made to any
police department or sheriff's department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services' 24 Hour CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a"reasonable suspicion" means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child does
not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C.
§11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
SIGNATURE DATE
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