HomeMy WebLinkAboutAgreement A-20-155 with CA Dept. of Food Ag.pdf State of California,Department of Food and Agriculture AGREEMENT Agreement N0.20-155
GAU-03(Rev.312018)
AMENDED COOPERATIVE AGREEMENT AGREEMENT NUMBER 18-0683-000-SA
SIGNATURE PAGE AMENDMENT NUMBER 1
1. This Agreement Is entered Into between the State Agency and the Recipient named below:
STATE AGENCY'S NAME
DEPARTMENT OF FOOD AND AGRICULTURE(CDFA)
RECIPIENTS NAME
COUNTY OF FRESNO
2. The term of this Agreement Is: April 30,2019 through June 30,2020
3. The maximum amount of this Agreement is: $254,577.00
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement:
Paragraph three(3)of the Agreement is hereby amended to increase the Agreement by$252,577.00 for a new total not to
exceed$254,577.00.
A revised Budget for the increased amount is attached (1 Page),which replaces the Budget in the original Agreement,and is
incorporated into the Agreement effective April 30, 2019.
The increase in funds is required due to the Program being new and not having actual amounts to project a Budget. The
proposed funding Increase is based on invoices received from April 2019 through December 2019.
Sections of the Scope of Work are hereby amended. Attached is the amended Scope of Work(9 Pages)that replaces the
one in the original Agreement and is incorporated into the Agreement effective April 30, 2019.
All other terms and conditions of this Agreement shall remain the same.
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
RECIPIENT
RECIPIENT'S NAME(organization's Name)
COUNTY OF FRESNO
BY(Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF ERSON SIGNING
Ernest Buddy Mendes Chairman,Board of Supervisors
ADDRESS ATTEST.
1730 S Maple Avenue, Fresno, CA 93702-4596 BERNICE E.SEIDEL
Clerk of the Board of Supervisors
STATE OF CALIFORNIA County of Fresno,State of Callfomia
AGENCY NAME gy(' b _ Deputy
DEPARTMENT OF FOODAND ICULTU E COFAI
BY(Au 'ad SjOalure) DATE IGNE (Da nol type)
,zo
2 0,2
0
PRINTED NAME AND TITLE OF PISASON SIGNING
CRYSTAL MYERS, BRANCH CHIEF, OFFICE OF GRANTS ADMINISTRATION
ADDRESS
1220 N STREET, ROOM 120
SACRAMENTO, CA 95814 CJ
Scope of Work
Industrial Hemp Cultivation Program with Registration
April30, 2019—June 30, 2020
The Recipient agrees to enforce all laws and regulations pertaining to industrial hemp cultivation,
including registration requirements, in accordance with the Memorandum of Understanding (MOU)
between the California Department of Food and Agriculture (CDFA) and the California Agricultural
Commissioners and Sealers Association entitled "State-County Industrial Hemp Cultivation Program."
The laws and regulations pertaining to the Industrial Hemp Program are contained in Division 24 of the
Food and Agricultural Code and Title 3, Division 4, Chapter 8 of the California Code of Regulations. All
forms,templates,guidelines, and MOU referenced in this document are available on the PHPPS
industrial hemp extranet webpage (http://phpps.cdfa.ca.90v/pbuilder/File Read er.asp?pageid=1449).
This Agreement is inclusive of the county's Agreement to perform activities approved by the CDFA as
described in the projected scope of work and budget.
Key actions to be conducted under this Agreement include:
I. Personnel Activities
a. Registration and Renewal Issuance
b. Enforcement Activities of Non-Registered Cultivators
c. Public Outreach Activities
d. Training of County Personnel
II. Non-personnel
a. Supplies/Equipment
b. Vehicle/Mileage
III. Reporting/Invoicing Reimbursement
a. Monthly Activity Report
b. Invoicing/Reimbursement
SECTION 1: PERSONNEL ACTIVITIES
a. Registration and Renewal Issuance
The County agrees to perform the following in accordance with CDFA's guidelines:
- Provide the industrial hemp application for registration, renewal, and registration
amendments to interested parties.
Collect the registration fees along with the applications for registration and renewal.
Mail the registration/renewal fees collected along with the Payment Submission Form
to the CDFA(1220 N Street, Sacramento, CA 95814,ATTN: Cashier—85700CS004 or P.O.
Box 942872, Sacramento, CA 94271-2872, ATTN: Cashier—85700CS004) using a
trackable mailing service for deposit into the Agriculture Fund"within 15 days of
collection.
Submit an electronic copy of the payment submission form to
hempreporting@cdfa.ca.gov.
Review and verify the registration application and supporting documents, per CDFA's
guidelines to ensure that all required information has been provided for registration,
renewal, or registration amendment.
Confirm that all approved cultivars listed on the registration application for growers
meets the requirements outlined in Section 4920, in Title 3 of the California Code of
Regulations.
Issue a unique registration number and a Proof of Registration, Registration Cover Letter
including a list of all the approved sites, cultivars, and amendments for industrial hemp
cultivation to the applicants that have met the registration requirements.
After issuing the Proof of Registration, forward the applications,supporting documents,
and proofs of registration to the CDFA (hempreporting@cdfa.ca.gov)within 10 days.
Maintain registration records for a minimum of 3 years from the date of collection.
b. Enforcement Activities of Non-Registered Cultivators
The County agrees to perform the following:
- Oversee the regulatory enforcement activities related to the cultivation of industrial
hemp by non-registered cultivators.
- Investigate non-compliance issues of non-registered cultivators.
- Coordinate destruction activities of non-compliant plantings grown by non-registered
cultivators in accordance to Division 24 of the California Food and Agricultural Code and
Title 3, Division 4, Chapter 8 of the California Code of Regulations.
- Notify the CDFA of enforcement activities of non-registered cultivators.
c. Public Outreach Activities
The County agrees to perform the following:
- Respond to public inquiries, such as phone calls and emails, regarding the industrial
hemp registration process.
- Develop educational materials, publications, and resources related to local industrial
hemp cultivation requirements for distribution.
- Prepare and present pertinent information regarding local regulatory requirements for
industrial hemp cultivation at public meetings.
d. Training of County Personnel
The County agrees to perform the following:
- Provide training for personnel to perform the following tasks pertaining to registration:
reviewing and approving registration, compiling registration information, providing
registration correspondence, and forwarding information related to registration to the
CDFA.
Provide training for personnel to perform the following tasks pertaining to sampling:
reviewing preharvest reports,verifying registration information for approval,
demonstrating sampling techniques for THC testing, reviewing test results, reviewing
harvest/destruction reports, and forwarding information related to cultivation to the
CDFA.
SECTION 2: NON-PERSONNEL
a. Supplies/Equipment
Supplies and equipment can be invoiced under this Agreement.
b. Vehicle/Mileage
Mileage can be invoiced under this Agreement.
SECTION 3: REPORTING/INVOICING REIMBURSEMENT
a. County Monthly Report
The County must submit a County Monthly Report and Supplemental along with an invoice,
using the provided template, to CDFA no later than 30 days after the end of the coinciding
reporting period. The County Monthly Report shall reference the Cooperative Agreement
Number and be sent to:
California Department of Food and Agriculture
Pest Exclusion Branch
Nursery, Seed, and Cotton Program
1220 N Street
Sacramento, CA 95814
Attn: Industrial Hemp Program
Or hempreporting@cdfa.ca.gov
Incomplete or incorrectly filled out County Monthly Reports will not be accepted and will be
returned to the County for corrections prior to processing the invoice.
b. Invoicing/Reimbursement
The county must submit a monthly invoice, using the provided template on county letterhead,
to the CDFA no later than 30 days after the end of the coinciding reporting period.The invoice
shall reference the Cooperative Agreement Number and be sent to:
California Department of Food and Agriculture
Pest Exclusion Branch
Nursery, Seed, and Cotton Program
1220 N Street
Sacramento, CA 95814
Attn: Industrial Hemp Program
Or hempre�ortin�@cdfa.ca.�ov
Incomplete or incorrectly filled out invoices will not be accepted and will be returned to the
County for corrections prior to processing.
County Letterhead
Date
To: Industrial Hemp Program
California Department of Food and Agriculture
Pest Exclusion Branch
1220 N Street
Sacramento, CA 95814
County of
Cooperative Agreement Number 18- XXXX-XXX- SA
Fiscal Year XX/XX
Invoice for Period from XX/XX/XXXX to XX/XX/XXXX
Invoice Number
Personnel Services
Name/Classification Hours Worked Salary including Benefits Total
per hour
$
$
Total Personnel Services Cost $
Supplies
Item Description Total
Total Supplies Cost $
Vehicle Mileage
Total Mileage Reimbursement Rate Total _
$0.58 $
$0.58 $
$0.58 $
Total Travel Cost $
Total Personnel Services:
Total Overhead Cost (up to 25% of Total Personnel Services):
Total Supplies Cost:
Total Travel Cost:
Grand Total: Not to exceed
agreement amount
Please remit payment to County of
Address line 1
Address Line 2
Address line 3
Signature Block
(Original Signature), (Title)
STATE OF CALIFORNIA
DEPARTMENT OF FOOD AND AGRICULTURE cdfa CALIFORNIA DEPARTMENT OF
PLANT HEALTH AND PEST PREVENTION SERVICES FOOD & AGRICULTURE
Rev.07/19 f
INDUSTRIAL HEMP
COUNTY MONTHLY REPORT
COUNTY: MONTH/YEAR:
A. REGISTRATION ACTIVITIES
TYPE NEW LICENSES RENEWALS NUMBER ISSUED HOURS
NUMBER OF REGISTRANTS
VETERAN EXEMPT REGISTRANTS
TOTAL HOURS FOR SECTION A 0
B. ENFORCEMENT ACTIVITIES
REGISTERED PLANTINGS NON-REGISTERED PLANTINGS
ACTIVITY
NUMBER HOURS NUMBER HOURS
Cultivation Complaints
Sampling
Site Inspections
Harvest Confirmation
Destruction Confirmation
TOTAL HOURS FOR SECTION B 0
C. PROGRAM SUPPORT ACTIVITIES(Staff Training, Local Public Outreach, and etc.)
ACTIVITY HOURS
TOTAL HOURS FOR SECTION C 0
D. COMMENTS
TOTAL ACTIVITY HOURS (ADD TOTAL HOURS FOR SECTIONS A, B, C) �L-0
STATE OF CALIFORNIA Page 2
DEPARTMENT OF FOOD AND AGRICULTURE
PLANT HEALTH AND PEST PREVENTION SERVICES
Rev.07/19 CDFA USE ONLY
SUPPLEMENTAL SHEET TO APPROVED BY:
INDUSTRIAL HEMP COUNTY MONTHLY REPORT ENFORCEMENT REIMBURSEMENT:
PROGRAM SUPPORT REIMBURSEMENT:
TOTAL REIMBURSEMENT:
COUNTY: AGREEMENT NUMBER: MONTH/YEAR:
REGISTRATION
NUMBER OF TOTAL SALARY PER BENEFIT
CLASSIFICATION EMPLOYEES IN HOURS HOUR PER HOUR COST
CLASSIFICATION WORKED
NUMBER OF STAFF WORKED 0 TOTAL HOURS: 0.00 TOTAL COST: 0
ENFORCEMENT ACTIVITIES
NUMBER OF TOTAL SALARY PER BENEFIT
CLASSIFICATION EMPLOYEES IN HOURS HOUR PER HOUR COST
CLASSIFICATION WORKED
JINUMBER OF STAFF WORKED 0 TOTAL HOURS: 0.00 TOTAL COST: 0
PROGRAM SUPPORT ACTIVITIES '
NUMBER OF TOTAL SALARY PER BENEFIT
CLASSIFICATION EMPLOYEES IN HOURS HOUR PER HOUR COST
CLASSIFICATION WORKED
NUMBER OF STAFF WORKED 0 1 TOTAL HOURS: 0.00 TOTAL COST: 0
STATE OF CALIFORNIA INDU:, . AIAL HEMP COUNTY MONTHLY F._ ORT Page 3
DEPARTMENT OF FOOD AND AGRICULTURE (Supplemental Sheet 2)
PLANT HEALTH AND PEST PREVENTION SERVICES
Supplemental Sheet 2(Rev.07/19)
COUNTY: AGREEMENT NUMBER: MONTH/YEAR:
SUPPLIES AND EQUIPMENT
SUPPLIES ACTIVITY PURCHASE DATE COST
TOTAL COST: 0
TRAVEL MILEAGE
LICENSE PLATE# ACTIVITY DATE START END TOTAL COST
MILEAGE MILEAGE MILEAGE
TOTAL MILEAGE: 0.00 TOTAL COST: 0
GRAND TOTAL: 1 0.00
INSTRUCTIONS FOR INDUSTRIAL HEMP COUNTY MONTHLY REPORT
Industrial Hemp Cultivation Report - Submit Monthly
Include time spent on activities related to enforcement of State Industrial Hemp Laws and Regulations.
Do not report time spent on inspections of hemp shipments in transit or at destination, or inspections
conducted to certify for export. These are quarantine activities.
Section A. Registration Activities
Report in this section the number of applicants whom applied for or renewed the registration for industrial
hemp cultivation and the actual number of registrants whom are issued a registration number. All time
spent by the county personnel to provide registration will be indicated in the last column. Registration will
include reviewing the application for the registration of industrial hemp cultivation, collecting registration
fees, entering application information, verifying application information, and issuing registration number.
Section B. Enforcement Activities
Report in this section the time spent by county personnel in enforcement activities for registered and non-
registered plantings and the number of occurances for each activity. Enforcement activities include but are
not limited to investigation of public complaints, site inspections, sampling, harvest confirmation, and
destruction confirmation.
Any enforcement activities regarding non-registered plantings must be entered into the supplemental
sheet for the workplan. In the supplemental sheet, list all county personnel's classifications along with the
average salary and benefit per hour and provide the total hours worked for all personnel of the same
classification.
All travel mileage for enforcement activities should be entered in the supplemental sheet for the workplan.
Section C. Program Support Activities
Report in this section the time spent by county personnel on program support activities, such as
developing educational and outreach materials pertaining on local laws and regulations regarding to
industrial hemp and training of staff on industrial hemp registration and inspection.
Section D. Comments
Use this section to report any additional information regarding industrial hemp cultivation related activities,
which is pertinent but not reported in the sections above.
BUDGET
County: Fresno
April 30,2019-June 30,2020
Industrial Hemp Program
California Department of Food and Agriculture
TOTAL
PERSONAL SERVICES
Personnel:
Ag/Standards Specialist III $6,742
Assist Ag Commissioner/Sealer $32,714
Deputy Ag Commissioner/Sealer $20,188
Supvsng Ag/Standard Specialist $37,726
Ag/Standards Specialist 1 $2,434
Office Assistant II $127
Ag/Standards Specialist II $6,683
Office Assistant III $663
Agricultural Field Aide $57
Fringe Benefits:
Ag/Standards Specialist III $5,017
Assist Ag Commissioner/Sealer $25,919
Deputy Ag Commissioner/Sealer $16,702
Supvsng Ag/Standard Specialist $30,805
Ag/Standards Specialist 1 $1,533
Office Assistant 11 $112
Ag/Standards Specialist 11 $4,971
Office Assistant 111 $580
Agricultural Field Aide $46
TOTAL $193,019
OPERATING EXPENSES&EQUIPMENT
(TRAVEL) $7,505
(EQUIPMENT)
(SUPPLIES) $5,798
(CONTRACTUAL)
(OTHER)
TOTAL $13,303
INDIRECT COSTS(TOTAL PERSONAL SERVICES @ THE FOLLOWING RATE)
(Total Personal Services @ the Following Rate
must not exceed 2S%:)
25% $48,255
TOTAL BUDGET $254,577