HomeMy WebLinkAboutAgreement A-23-247 Amendment to Agreement with Allvest.pdf Agreement No. 23-247
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated
3 June 6, 2023 ("Effective Date") and is between Allvest Information Services, Inc., dba
4 Vant4ge, a Washington corporation, whose address is P.O. Box 1802, Salt Lake City, LIT 84110
5 ("Contractor"), and the County of Fresno, a political subdivision of the State of California
6 ("County").
7 Recitals
8 A. On June 2, 2015, the County and the Contractor entered into Agreement No. A-15-216
9 (the"Original Agreement"), to provide internet-based licensing of, access to, and use of certain
10 automated, evidence-based, risk-assessment software applications, and related services, for
11 the purpose of managing and monitoring adult and juvenile probationers within Fresno County.
12 B. On April 9, 2019, the County and the Contractor entered into County agreement number
13 A-19-167 ("Agreement"), which superseded the Original Agreement, to continue internet-based
14 licensing of, access to, and use of certain automated, evidence-based, risk-assessment
15 software applications, and related services, for the purpose of managing and monitoring adult
16 and juvenile probationers within Fresno County, through Vant4gePoint, a collaborative
17 Rehabilitation Management System.
18 C. Vant4gePoint includes risk-assessment software applications such as the M-PACT,
19 STRONG-R, CSE-IT, Static-99, and DRAI 2.0. The Contractor provided training, as part of the
20 Agreement, to help staff become familiarized with these applications and other related services,
21 followed by a one-time Train-The-Trainer(TTT) Certification training for up to fifteen (15)
22 participants. For this TTT Certification, the Contractor provides additional training for select staff,
23 who are intended to conduct ongoing training for end-users.
24 D. Due to unanticipated high staff turnover and the need to again effectively train end-users
25 to utilize the above-mentioned applications, the Probation Department needs to
26 acquire additional TTT Certification training, and increase the number of staff participants in the
27 TTT training from fifteen (15) to twenty (20).
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1 E. The Contractor represents that it is able to increase training slots for staff trainers and
2 continue providing the County with an additional session of the TTT Certification annually, as
3 described in Exhibit A-1 and incorporated herein by this reference.
4 F. The County and the Contractor now desire to amend the Agreement to increase
5 maximum compensation, as described in Exhibit B-1 and incorporated herein by
6 this reference, to add an annual training for the TTT Certification component to include up to
7 twenty (20) participants.
8 The parties therefore agree as follows:
9 1. Section 6, entitled "COMPENSATION/INVOICING", of the Agreement located at on page
10 ten, lines twelve through twenty-eight, and page eleven, lines one through five, is deleted in its
11 entirety and replaced with the following:
12 "COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR, and
13 CONTRACTOR agrees to receive compensation as set forth in Exhibit B and
14 Exhibit B-1. The Tool Development and Validation portion of the Agreement shall
15 be invoiced upon execution of this Agreement, and CONTRACTOR shall submit
16 quarterly invoices in triplicate to the County of Fresno Probation Department,
17 3333 E. American Avenue, Suite B, Fresno, California 93725.
18 In no event shall compensation paid for services performed under this
19 Agreement exceed Two Hundred Eighteen Thousand Seven Hundred Dollars
20 ($218,700)from the Effective Date through March 31, 2020. In no event shall
21 compensation paid for services performed under this Agreement exceed One
22 Hundred Seventy-Six Thousand Two Hundred Dollars ($176,200)for years two
23 through year four of the Agreement (through 2023). In no event shall
24 compensation paid for services performed under this Agreement exceed One
25 Hundred Ninety-One Thousand Two Hundred Dollars ($191,200)for year five of
26 the Agreement. In no event shall compensation paid for services performed
27 under this Agreement exceed the amount of One Hundred Ninety-Six Thousand
28 Two Hundred Dollars ($196,200) annually thereafter, for each additional year
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1 during the term of this Agreement. In no event shall compensation paid for service
2 for the initial five-year term of this Agreement exceed Nine Hundred Thirty-Eight
3 Thousand Five Hundred Dollars ($938,500). If the Agreement is extended for a
4 sixth year, in no event shall the compensation paid for the total six-year term
5 exceed One Million One Hundred Thirty-Four Thousand Seven Hundred Dollars
6 ($1,134,700). If the Agreement is extended for a seventh year, in no event shall
7 the compensation paid for the total seven-year term exceed One Million Three
8 Hundred Thirty Thousand Nine Hundred Dollars ($1,330,900). It is understood
9 that all expenses incidental to CONTRACTOR's performance of services under
10 this Agreement shall be borne by CONTRACTOR.
11 CONTRACTOR shall submit quarterly invoices referencing the County
12 agreement Number, as noted on page 1 of this Agreement. CONTRACTOR shall
13 submit invoices to the County of Fresno, Probation Department Business Office,
14 3333 E. American Avenue, Suite B, Fresno, CA 93725 or to
15 Probation Invoices@fresnocountyca.gov. Payments by COUNTY shall be made
16 within forty-five (45) days after receipt of CONTRACTOR's properly completed
17 invoices. Such payments shall be mailed to the CONTRACTOR's address
18 identified on page 1 of this Agreement."
19 2. Section 2, entitled "OBLIGATIONS OF THE CONTRACTOR", paragraph A, of the
20 Agreement, located at page four, lines one through four, is deleted in its entirety and replaced
21 with the following:
22 "A. CONTRACTOR shall provide the use of certain automated, evidence-
23 based, risk-assessment software applications, including Vant4gePoint, and
24 related services, for the purpose of managing and monitoring adult and juvenile
25 probationers within Fresno County, in accordance with the Scope of Work,
26 attached as Exhibit A and Exhibit A-1, and incorporated by reference."
27 3. When both parties have signed this Amendment No.1, the Agreement, and this
28 Amendment No. 1 together constitute the Agreement.
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1 4. The Contractor represents and warrants to the County that:
2 a. The Contractor is duly authorized and empowered to sign and perform its obligations
3 under this Amendment No. 1.
4 b. The individual signing this Amendment No. 1 on behalf of the Contractor is duly
5 authorized to do so and his or her signature on this Amendment No.1 legally binds
6 the Contractor to the terms of this Amendment No. 1.
7 5. The parties agree that this Amendment No. 1 may be executed by electronic signature
8 as provided in this section.
9 a. An "electronic signature" means any symbol or process intended by an individual
10 signing this Amendment No. 1 to represent their signature, including but not limited
11 to (1) a digital signature; (2) a faxed version of an original handwritten signature; or
12 (3) an electronically scanned and transmitted (for example by PDF document)
13 version of an original handwritten signature.
14 b. Each electronic signature affixed or attached to this Amendment No. 1 is deemed
15 equivalent to a valid original handwritten signature of the person signing this
16 Amendment No. 1 for all purposes, including but not limited to evidentiary proof in
17 any administrative or judicial proceeding, and (2) has the same force and effect as
18 the valid original handwritten signature of that person.
19 c. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
20 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part
21 2, Title 2.5, beginning with section 1633.1).
22 d. Each party using a digital signature represents that it has undertaken and satisfied
23 the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
24 through (5), and agrees that each other party may rely upon that representation.
25 e. This Amendment No. 1 is not conditioned upon the parties conducting the
26 transactions under it by electronic means and either party may sign this Amendment
27 No. 1 with an original handwritten signature.
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1 6. This Amendment No. 1 may be signed in counterparts, each of which is an original, and
2 all of which together constitute this Amendment No. 1.
3 7. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
4 provisions of the Agreement and not amended by this Amendment No. 1 remain in full force and
5 effect.
6 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Amendment No. 1 on the date stated in the introductory
2 clause.
3
Allvest Information Services, Inc., dba COUNTY OF FRESNO
4 Vant4ge
5 su
6 Sean Hosman, Chief Executive Officer Sa n ro, hairman of the Board of
7 PO Box 1802 Su iso the County of Fresno
Salt Lake City, UT 84110 Attest:
8 Bernice E. Seidel
Clerk of the Board of Supervisors
9 County of Fresno, State of California
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By: _
11 Deputy
12 For accounting use only:
13 Org No.: 34309999
Account No.: 7295
14 Fund No.: 0001
Subclass No.: 10000
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Exhibit A-1
Vant4ge shall train up to (20) Fresno County employees, who will then be able to train
additional Fresno County Staff as needed.
Project Deliverables
Deliverable 1 — Train the Trainer Training
Vant4ge shall provide a 5 day train the trainer course that will include the following:
5-Day Train-the-Trainer Certification (TTT) Agenda
Day One Day Two
Welcome/Introductions/Pretest Welcome/Review of Day One
Module 1: Overview of EBP and PEI Module 6: Vant4gePoint Assessment
• Evidence Based Practices Scoring and Reports
• Principles of Effective Intervention Introduction to Vant4gePoint
• Overview and Research 2.0
• Risk Needs and Responsivity
Module 2: Assessment Interviewing Skills Software Practice
• Motivational Interviewing
• Role Clarification
Module 3: Assessment Administration Protocols Module 7: Introduction to Case Planning
• SMART Goals
• Case File Review Part Two:
Case Plan
Module 4: Assessment Administration Processes and Semi- Module 8: Vant4gePoint Case Planning
Structured Interviewing . Assessment and Case Planning
• Case File Review Part One: Assessment Practice
Module 5: Assessment Demonstration/Practice Software Practice
The Triad Exercise
Wrap-up/Review Wrap-up/Post-Test
Day Three Day Four Day Five
Welcome/Review Welcome/Review Welcome/Review
Introduction to TTT Material Prep for teach backs Introduction to Software teach back
and Process process
Prep for teach backs Team teach backs and Prep for teach backs
Feedback
Team teach backs and Debrief of teach back Team teach backs and Feedback
Feedback Process
Wrap-up/Review Wrap-up/Review Debrief/Review
Exhibit A-1
Deliverable 2 & 3 — Train the Trainer - Recurring Annually
Yearly recurring funds shall be allocated for additional training by Vant4ge staff to train
additional County staff as needed per the request of County. Training will include the
same outline stated in Deliverable 1, but is subject to change by Vant4ge staff if training
criteria is modified.
Exhibit B-1
Cost
Description IMF
Deliverable 1: Train the Trainer $15,000
Deliverable 2: Yearly Recurring Training Funds Year 6 $20,000
Deliverable 3: Yearly Recurring Training Year 7 $20,000
Proposed Timeline
0" a
Deliverable 1: Train the Trainer Training
• Up to 20 participants TBD
• —40 hours
• 5 days for 8 hrs. per day
Deliverable 2: Train the Trainer Training
• Same criteria as stated in Deliverable 1 TBD (year 6)
• For annual training requested by County
Deliverable 3: Train the Trainer Training
• Same criteria as stated in Deliverable 1 TBD (year 7)
• For annual training requested by County
*Recurring Annual Train the Trainer Training may be extended two additional
consecutive twelve-month periods upon written approval of both parties*
Project Assumptions and Dependencies
Vant4ge requires the use of a current web browser (met with either Google
Chrome and/or Microsoft Edge) for the greatest effectiveness in the use of the software
for these tools. All candidates must be present for all days of the training.
C-hange Management
Any changes to the scope and deliverables must be defined, estimated and approved
mutually with an amendment to this statement of work definition.