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SCo ID: Dist,112012023M.
Agreement No. 22-529
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER Of Applicable)
STD 213(Rev.04/2020) I 0000000386
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Employment Development Department
CONTRACTOR NAME
Fresno County Sheriff's Office
2.The term of this Agreement is:
START DATE
January 1,2023 or upon final approval
THROUGH END DATE
December 31,2025
3.The maximum amount of this Agreement is:
$3,516.00 Three Thousand Five Hundred Sixteen Dollars and Zero Cents
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Scope of Work 2
Attachment Specifications 3
A-1
Exhibit B Budget Detail and Payment Provisions 2
+
Exhibit C' General Terms and Conditions GTC 04/2017
+
Exhibit D Special Terms and Conditions 1
1H+
Exhibit E Protection of Confidentiality 3
1 H+ Attachment Confidentiality Agreement 1
E-1
+ Attachment I Indemnity Agreement 1
E-2
+ Attachment Statement of Responsibility 1
E-3
Items shown with an asterisk(`),are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at httos://www.dgs.ca.gov/OLS/Rewurces
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO,
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
Fresno County Sheriff's Office
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
2200 Fresno Street Fresno CA 93721
PRINTED NAME OF PERSON SIGNING TITLE
Brian Pacheco Chairman
CONTRACTOR AIJTLR IZE ,SIGNATURE DATE SIGNED
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno.State of California
By Deputy
Page 1 of 2
SCO ID:
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES ------- -------
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 0000000386
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Employment Development Department
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
722 Capitol Mall,MIC 62-C Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
Karen Harlan Manager,Contract Services Group IT
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
Ernesto McCorkle Digitally signed by Ernesto McCorkle
Date:2023.01.20 14:02:13-08'00'
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
DGS Exemption Letter No.54.6
Page 2 of 2
EDD Agreement No. 0000000386
EDD/Fresno County Sheriff
Customer Codes: E00523
Page 1 of 2
EXHIBIT A
(Standard Agreement)
This Agreement is entered into by and between the Employment Development Department, hereinafter
referred to as the EDD, and the Fresno County Sheriff's Office, hereinafter referred to as the EDD Data
Recipient. It sets forth the terms and conditions for the release and use of the EDD's confidential
information.
SCOPE OF WORK
I. Purpose
The EDD agrees to provide confidential Employer Address and Client Address information to the EDD
Data Recipient. The EDD Data Recipient agrees to use the EDD confidential information for locating
victims, suspects, missing persons, potential witnesses, or persons for whom a felony arrest warrant has
been issued, when the information is requested in the course of, and as a part of an investigation into
the commission of a crime when there is a reasonable suspicion that the crime is a felony and that the
information would lead to relevant evidence.
II. Legal Authority
The EDD shall make this information available to the EDD Data Recipient pursuant to section 1095(i) of
the Unemployment Insurance Code (UIC).
The EDD Data Recipient shall request and use the specified information in accordance with section
1095(i) of the UIC and section 830.1 of the California Penal Code.
III. Agreement Representatives
1. The EDD's contact persons are:
AGREEMENT NEGOTIATIONS, CONFIDENTIALITY, AND TECHNICAL ASSISTANCE
Christopher Arillo or Designee
Employment Development Department
Information Security Office, MIC 33
P.O. Box 826880
Sacramento, CA 94280-0001
Phone: (916) 907-4643
E-mail: Christopher.Arilloa_edd.ca.gov
cc: ISOPrivacvDisclosureUnit(a�edd.ca.gov
FISCAL
Employment Development Department
Accounts Receivable Unit, MIC 70
P.O. Box 826217
Sacramento, CA 94230-6217
Phone: (916) 654-9210
EDD Agreement No. 0000000386
EDD/Fresno County Sheriff
Customer Codes: E00523
Page 2 of 2
EXHIBIT A
(Standard Agreement)
2. The EDD Data Recipient contact persons are:
AGREEMENT NEGOTIATIONS, FISCAL, AND ADMINISTRATION MATTERS
Lt. Arley Terrence or Designee
Fresno County Sheriff's Office
2200 Fresno St.
Fresno, CA 93721
Phone (559) 600-8029
E-mail: Arley.Terre nce(o-)_fresn osheriff.org
CONFIDENTIALITY AND DATA SECURITY ASSIGNMENTS
Data Security and Integrity: Kal Chakravarthy
Internal distribution of the EDD products: Thomas Trester
3. Either party may make changes to the Agreement Representatives information above by giving
written notice to the other party. Said changes shall not require an amendment to this Agreement.
EDD Agreement No. 0000000386
EDD/Fresno County Sheriff
Customer Code: E00523
Page 1 of 3
ATTACHMENT A-1
(Standard Agreement)
SPECIFICATIONS
I. METHODOLOGY: CALIFORNIA DEPARTMENT OF TECHNOLOGY SERVICES SECURE
ELECTRONIC TRANSMITTAL SERVICE
1. The EDD Data Recipient submits a request for LE 1095(i) Locator Reports under Customer Codes
E00523 following the EDD specifications through the Secure Electronic Transmittal service hosted
by the California Department of Technology Services (CDT) for the purpose of investigating felony
victims, suspects, missing persons, potential witnesses, or persons for whom a felony arrest warrant
has been issued.
2. The EDD retrieves and processes the Social Security Numbers (SSNs) submitted by the EDD Data
Recipient.
3. On matching records the EDD produces the data files authorized under this agreement under
Customer Code E00523 and submits the data files to the attention of the EDD Data Recipient
through the secure electronic transmittal system.
4. The EDD Data Recipient retrieves the output data files from the secure electronic transmittal system
within twenty (20) days of transfer.
5. On a quarterly basis the EDD invoices the EDD Data Recipient for all SSN transactions submitted
and the cost of the secure electronic transmittal account.
II. RESPONSIBILITIES
1. The EDD agrees to:
a. Set up a Basic User Account and password under Customer Code E00523 for the EDD
Data Recipient to access the CDT secure electronic transmittal system.
b. Assign copies of the CDT secure electronic transmittal Basic User Manual and the EDD
Abstract System Customer Instruction Packet to the EDD Data Recipient to assist the EDD
Data Recipient in the implementation of the secure electronic transmittal process.
c. Provide User Account administration to reset password, unlock user account, and/or modify user
account. To request User Account support submit an email message to:
Christopher.Arillo(aD-edd.ca.gov
cc: ISO PrivacyDisclosureUnitR-edd.ca.gov
d. Retrieve the EDD Data Recipient input file from the secure electronic transmittal temporary
file storage repository on a daily basis and run the input file against the EDD databases.
e. Provide the EDD Data Recipient the following Abstract data files for those individuals whose
submitted social security numbers match the EDD records:
(1) LE 1095(i) Locator Report
f. Transfer the response data file to the EDD Data Recipient, through the secure electronic
transmittal system under the output Data Set Name (DSN):
LE 1095(i) Locator Report: em_abs_abs251_sftrpts_abs00523
g. Retain the output data file for a period of twenty (20) calendar days in the secure electronic
transmittal temporary file repository. On the 21st day, the data file is automatically deleted.
1095i SFT Attachment A-1_LE Report(Rev 12-21)
EDD Agreement No. 0000000386
EDD/Fresno County Sheriff
Customer Code: E00523
Page 2 of 3
ATTACHMENT A-1
(Standard Agreement)
h. Invoice the EDD Data Recipient on a quarterly basis for all SSN transactions submitted and
secure electronic transmittal account cost.
i. Monitor and assess status of the data to ensure that the terms, conditions, and disclosure
constraints stipulated in this Agreement are followed. This compliance review is part of the EDD
contract monitoring process.
2. The EDD Data Recipient agrees to:
a. Request only the EDD information specifically authorized under this Agreement.
b. Establish a new password at first logon to the Basic User Account established under Customer
Code E00523 for the EDD Data Recipient to access the CDT secure electronic transmittal
system.
c. Follow the following secure electronic transmittal Password Policy syntactical requirements:
• The password must contain at least 15 characters.
• At least one of the characters must be a number.
• At least one of the characters must be a symbol (for example: !@#$%).
• At least one of the characters must be an uppercase alpha character.
d. Change the Basic User Account password on or before 90 days, after which the account will be
locked. A limit of five attempts to enter the password is allowed after which the account will be
locked. To request User Account support submit an email message to:
Christopher.Arillo(cD-edd.ca.gov
cc: ISOPrivacyDisclosureUnit(aD-edd.ca.gov
e. Create the request for LE 1095(i) Locator Reports, following the EDD specifications, for felony
victims, suspects, missing persons, potential witnesses, or persons for whom a felony arrest
warrant has been issued.
f. Request the file(s) authorized in this Agreement on an as needed basis during the period
specified herein. The number of requests (SSNs) shall not exceed one million (1,000,000) SSNs
on any daily cycle. Requests exceeding one million (1,000,000) SSNs will process the first one
million (1,000,000) SSNs only. SSNs in excess of one million (1,000,000) will be discarded and
the EDD Data Recipient will need to resubmit in a future cycle.
g. Upload the request file into the secure electronic transmittal temporary file storage repository,
on an as needed basis, under the input DSN:
em_abs_abs010_absreq_abs00523
h. Retrieve the response data file from the secure electronic transmittal temporary file storage
repository within twenty (20) calendar days from submission. On the 21 st day, the data file is
automatically deleted.
i. Delete the retrieved response data file from the secure electronic transmittal temporary file
storage repository before submitting a new request.
j. Use the EDD information to assist in the investigations of felonies or suspected felonies.
k. Comply with the UIC on any matters pertaining to the access, use, and/or release of data under
this Agreement. Failure to comply with this provision shall be deemed a breach of this
Agreement and shall be grounds for cancellation of this Agreement.
1095i SFT Attachment A-1_LE Report(Rev 12-21)
EDD Agreement No. 0000000386
EDD/Fresno County Sheriff
Customer Code: E00523
Page 3 of 3
ATTACHMENT A-1
(Standard Agreement)
I. Oversee the EDD Data Recipient staff in their use of confidential information received from
the EDD.
m. Instruct all the EDD Data Recipient staff with access to the information provided by the EDD
under this Agreement regarding the: (1) the confidential nature of the information; (2) the
requirements of this Agreement; (3) the need to adhere to the security and confidentiality
provisions outlined in Exhibit E — Protection of Confidentiality Provisions; and (4) the
sanctions and penalties against unauthorized use or disclosure found in sections 1094 and
2111 of the UIC, section 1798.55 of the California Civil Code, and section 502 of the
California Penal Code.
n. Ensure that all the EDD Data Recipient staff assigned to work with the information provided
by the EDD have signed the EDD Confidentiality Statement (Attachment E-1. Rev. 11-
2021).
o. Comply with section 603.9, Title 20 of the Code of Federal Regulations Section with respect
to any of the EDD confidential information.
p. Use the information provided by the EDD only as specifically authorized under this Agreement.
Section 1095(u) of the UIC prohibits a private collection agency from using any EDD information
the EDD Data Recipient obtains under this Agreement. Therefore, nothing in this Agreement
shall be construed to authorize or permit a private collection agency to use the EDD information
for any purpose. Violation of this paragraph will be a basis for terminating the Agreement.
q. Dispose of the EDD's confidential information using an approved method of confidential
destruction.
r. Not release the EDD's confidential information to any other public or private entity without
the EDD's prior written consent.
s. Cooperate with the EDD's authority to monitor this Agreement in accordance with Exhibit E,
Section II, paragraphs (e) and (f).
t. Pursuant to 20 C.F.R., Part 603.10(c)(1), if the EDD Data Recipient fails to comply with
any provision of this Agreement, including timely payment of the EDD's costs under
this Agreement, this Agreement shall be suspended and no further disclosures will be
made until the EDD is satisfied that corrective action has been taken and there will be
no further breach. In the absence of prompt and satisfactory corrective action, this
Agreement will be cancelled, and the EDD Data Recipient shall surrender to the EDD
all confidential information obtained under this Agreement which has not been
previously returned to the EDD, and any other information relevant to the Agreement.
3. Joint Responsibilities. Both parties agree to:
a. Designate staff to have primary responsibility for program liaison, coordination of activities,
and to meet, when necessary, to further redefine specific program procedures.
b. Not disclose any of the EDD or the EDD Data Recipient information to any person or agency
other than those authorize specifically under this Agreement.
c. Cooperate fully and furnish such assistance as may be mutually agreed upon by the parties
hereto as being necessary and appropriate for proper performance of this Agreement.
III. ACCURACY ASSESSMENT
Individual employers and claimants report the information in the EDD's files. Since the EDD is not the
originator of the information disclosed, the EDD cannot guarantee the accuracy of the information.
1095i SFT Attachment A-1_LE Report(Rev 12-21)
EDD Agreement No. 0000000386
EDD/ Fresno County Sheriff
Customer Code: E00523
Page 1 of 2
EXHIBIT B
(Standard Agreement)
I. BUDGET DETAILS AND PAYMENT PROVISIONS
a. The maximum amount of this Agreement shall not exceed Three Thousand Five Hundred Sixteen
Dollars and Zero Cents ($3,516.00).
b. In consideration of the performance and completion of the foregoing in a satisfactory manner, and
upon receipt of a detailed invoice, in triplicate, quarterly in arrears, the EDD Data Recipient shall
reimburse the EDD the total amount due, based on the following product rate structure:
• $16.00 per month SFT Account Fee
• A $1,500.00 Administrative Fee. The administrative costs for contracting include the costs for
development, processing, and maintenance of an Agreement. Your Agreement will be charged
the administrative cost divided by the number of quarters of the actual term of the contract to
total $1,500. These costs are computed in accordance with sections 8752 and 8752.1 of the
State Administrative Manual; and
• $2.00 per SSN for each LE 1095(i) Locator Report requested.
c. The EDD Data Recipient shall be charged for the total number of products requested. Each SSN
submitted will generate 1 LE 1095(i) Locator Report.
d. The maximum amount of this Agreement has been computed based on an estimated 60 SSNs
per quarter (billing will be at value based on actual volume), as follows:
EDD ABSTRACT FORMULA COST
LE 1095(i) Locator report 60 x 2.00 x 12Q $1,440.00
Administrative Fees $1,500.00
SFT Account Fee 16.00 x 36 Months $576.00
Total for contract $3,516.00
e. The EDD invoices will reference the EDD Agreement No. 0000000386 and the EDD Customer
Code: E00523; and shall be submitted for payment to:
Lt. Arley Terrence or designee
Fresno County Sheriff's Office
2200 Fresno St.
Fresno, CA 93721
f. The EDD Data Recipient payment must reference the EDD Invoice Number, the EDD
Agreement No. 0000000386, and the EDD Customer Code: E00523; and be submitted to:
Employment Development Department
Accounting Section, MIC 70
P.O. Box 826217
Sacramento, CA 94230-6217
Exhibit B(Rev 03-2022)
EDD Agreement No. 0000000386
EDD/ Fresno County Sheriff
Customer Code: E00523
Page 2 of 2
EXHIBIT B
(Standard Agreement)
g. Payment will be made in accordance with, and within the time specified in, Title 1, Division 3.6,
Part 3, Chapter 4.5 of the Government Code.
h. Nothing herein contained shall preclude advance payments, pursuant to Article 1, Chapter 3,
Part 1, Division 3, Title 2 of the Government Code of the State of California.
Exhibit B(Rev 03-2022)
EDD Agreement No. 0000000386
EDD/Fresno County Sheriff
Customer Code: E00523
Page 1 of 1
EXHIBIT D
(Standard Agreement)
SPECIAL TERMS AND CONDITIONS
1. Force Majeure
Neither party shall be liable to the other for any delay in or failure of performance, nor shall
any such delay in or failure of performance constitute default, if such delay or failure is
caused by "Force Majeure." As used in this section, "Force Majeure" is defined as follows:
Acts of war and riots, and acts of god such as earthquakes, floods, pandemics and other
natural disasters, such that performance is impossible.
2. Workforce Innovation and Opportunity Act
The Contractor agrees to conform to nondiscrimination provisions of the Workforce
Innovation and Opportunity Act (WIOA) and other federal nondiscrimination requirements as
referenced in 29 CFR, parts 37 and 38.
3. Termination
This Agreement may be terminated by either party by giving written notice 30 days' prior to
the effective date of such termination.
4. Settlement of Disputes
Any dispute concerning a question of fact arising under the term of this Agreement which is
not disposed of within a reasonable period of time (ten days) by the Contractor and State
employees normally responsible for the administration of this contract shall be brought to the
attention of the Chief Executive Officer (or designated representative) of each organization for
joint resolution.
5. Executive Order N-6-22— Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO)
regarding Economic Sanctions against Russia and Russian entities and individuals.
"Economic Sanctions" refers to sanctions imposed by the U.S. government in response to
Russia's actions in Ukraine, as well as any sanctions imposed under state law. By submitting
a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should
the State determine Contractor is a target of Economic Sanctions or is conducting prohibited
transactions with sanctioned individuals or entities that shall be grounds for rejection of the
Contractor's bid/proposal any time prior to contract execution, or, if determined after contract
execution, shall be grounds for termination by the State.
Special Terms and Conditions(Rev 07-2022)
EDD Agreement No. 0000000386
EDD/ Fresno County Sheriff
Customer Code: E00523
Page 1 of 3
EXHIBIT E
(Standard Agreement)
PROTECTION OF CONFIDENTIALITY
Federal and state confidentiality laws, regulations, and administrative policies classify all the Employment
Development Department (EDD) information provided under this Agreement as confidential. The federal and
state laws prohibit disclosure of the EDD's confidential information to the public and mandate its protection
against loss and against unauthorized access, use, disclosure, modification, or destruction.
The EDD Data Recipient must therefore, agree to the following security and confidentiality requirements:
I. ADMINISTRATIVE SAFEGUARDS
a. Adopt policies and procedures to ensure use of the EDD's confidential information solely for purposes
specifically authorized under this Agreement that meet the requirements of section §603.10, Title 20 of
the Code of Federal Regulations.
b. Warrant by execution of this Agreement, that no person or selling agency has been employed or
retained to solicit or secure this Agreement upon agreement or understanding for a commission,
percentage, brokerage, or contingent fee. In the event of a breach or violation of this warranty, the
EDD shall have the right to annul this Agreement without liability, in addition to other remedies provided
by law.
c. Warrant and certify that in the performance of this Agreement, the EDD Data Recipient will comply with
all applicable statutes, rules and/or regulations, and Agreement information security requirements,
including but not limited to the following:
• California Unemployment Insurance Code §1094 (Disclosure Prohibitions)
• Title 20, Code of Federal Regulations §603.9 and §603.10 (Federal Unemployment
Compensation Safeguards and Security Requirements)
• California Civil Code §1798, et seq. (Information Practices Act)
• California Penal Code §502 (Computer Fraud Act )
• Title 5, U.S. Code §552a (Federal Privacy Act Disclosure Restrictions)
• Title 42, U.S. Code §503 (Social Security Act)
• Title 18, U.S. Code §1905 (Disclosure of Confidential Information)
d. Agree to indemnify the EDD against any loss, cost, damage or liability resulting from violations of these
applicable statutes, rules and/or regulations, and Agreement information security requirements that
meet section 5305.8 of the State Administrative Manual.
e. Protect the EDD's information against unauthorized access, at all times, in all forms of media. Access
and use the information obtained under this Agreement only to the extent necessary to assist in the
valid administrative needs of the program receiving such information, and only for the purposes defined
in this Agreement.
f. Keep all the EDD's confidential information completely confidential. Make this information available to
authorized personnel on a "need-to-know" basis, and only for the purposes authorized under this
Agreement. "Need-to-know" refers to those authorized personnel who need information to perform their
official duties in connection with the use of the information authorized by this Agreement.
Confidentiality Requirements(Rev 11-2021)
EDD Agreement No. 0000000386
EDD/ Fresno County Sheriff
Customer Code: E00523
Page 2 of 3
EXHIBIT E
(Standard Agreement)
g. Immediately upon discovery, notify the EDD Information Security Office (ISO) at
InformationSecurityOffice(a-)-edd.ca.gov, that there may have been a breach in security which has or
may have resulted in the disclosure of confidential information. For purposes of this section,
immediately is defined within 24 hours of discovery of the breach.
The notification must include a detailed description of the incident (such as time, date, location, and
circumstances) and identify the EDD Data Recipient personnel responsible (name, title and contact
information) for handling breach disclosures. Please do not include any confidential information in
the notification.
II. MANAGEMENT SAFEGUARDS
a. Acknowledge that the confidential information obtained by the EDD Data Recipient under this
Agreement remains the property of the EDD.
b. Instruct all personnel assigned to work with the information provided under this Agreement regarding
the following:
• Confidential nature of the EDD information.
• Requirements of this Agreement.
• Sanctions specified in federal and state unemployment compensation laws and any other relevant
statutes against unauthorized disclosure of confidential information provided by the EDD.
c. Require that all personnel assigned to work with the information provided by the EDD complete the EDD
Confidentiality Agreement (Attachment E-1).
d. Return the following completed documents to the EDD Contract Services Group:
o The EDD Indemnity Agreement (Attachment E-2): Required to be completed by the EDD
Data Recipient Chief Financial Officer or authorized Management Representative.
o The EDD Statement of Responsibility Information Security Certification (Attachment E-
3): Required to be completed by the Information Security Officer or authorized
Management Representative.
e. Permit the EDD to make on-site inspections to ensure that the terms of this Agreement are being met.
Make available to the EDD staff, on request and during on-site reviews, copies of the EDD
Confidentiality Agreement (Attachment E-1) completed by personnel assigned to work with the EDD's
confidential information, and hereby made a part of this Agreement.
f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under
subsection (e) of this part. Permit the EDD to make on-site inspections to ensure that the requirements
of federal and state privacy, confidentiality and unemployment compensation statutes and regulations
are being met including but not limited to �1137(a)(5)(B) of the Social Security Act.
III. USAGE, DUPLICATION, AND REDISCLOSURE SAFEGUARDS
a. Use the EDD's confidential information only for purposes specifically authorized under this Agreement.
The information is not admissible as evidence in any action or special proceeding except as provided
under section 1094(b) of the UIC. Section §1095(u) of the UIC does not authorize the use of the EDD's
confidential information by any private collection agency.
b. Extraction or use of the EDD information for any purpose outside the purposes stated in this Agreement
is strictly prohibited. The information obtained under this Agreement shall not be reproduced, published,
sold, or released in original or any other form not specifically authorized under this Agreement.
Confidentiality Requirements(Rev 11-2021)
EDD Agreement No. 0000000386
EDD/ Fresno County Sheriff
Customer Code: E00523
Page 3 of 3
EXHIBIT E
(Standard Agreement)
c. Disclosure of any of the EDD information to any person or entity not specifically authorized in this
Agreement is strictly prohibited. Personnel assigned to work with the EDD's confidential information
shall not reveal or divulge to any person or entity any of the confidential information provided under this
Agreement except as authorized or required by law.
IV. PHYSICAL SAFEGUARDS
a. Take precautions to ensure that only authorized personnel are given access to physical, electronic and
on-line files. Store electronic and hard copy information in a place physically secure from access by
unauthorized persons. Process and store information in electronic format, such as magnetic tapes or
discs, in such a way that unauthorized persons cannot retrieve the information by means of computer,
remote terminal, or other means.
b. Secure and maintain any computer systems (network, hardware, and software applications) that will be
used in the performance of this Agreement. This includes ensuring that all security patches, upgrades,
and anti-virus updates are applied as appropriate to secure data that may be used, transmitted, or
stored on such systems in the performance of this Agreement.
c. Store all the EDD's confidential documents in a physically secure manner at all times to prevent
unauthorized access.
d. Store the EDD's confidential electronic records in a secure central computer facility. Where in-use on a
shared computer system or any shared data storage system, ensure appropriate information security
protections are in place. The EDD Data Recipient shall ensure that appropriate security access
controls, storage protections and use restrictions are in place to keep the confidential information in the
strictest confidence and shall make the information available to its own personnel on a "need-to-know"
basis only.
e. Store the EDD's confidential data in encrypted format when recorded on removable electronic storage
media, or on mobile computing devices such as a laptop computer.
f. Maintain an audit trail and record data access of authorized users and authorization level of access
granted to the EDD's data, based on job function.
g. Direct all personnel permitted to use the EDD's data to avoid leaving the data displayed on their
computer screens where unauthorized users may view it. Personnel should retrieve computer printouts
as soon as they are generated so that the EDD's data is not left unattended in printers where
unauthorized personnel may access them.
h. Dispose of confidential information obtained from the EDD, and any copies thereof made by the EDD
Data Recipient, after the purpose for which the confidential information is disclosed is served. Disposal
means return of the confidential information to the EDD or destruction of the information utilizing an
approved method of confidential destruction, which includes electronic deletion (following Department
of Defense specifications) shredding, burning, or certified or witnessed destruction.
Confidentiality Requirements(Rev 11-2021)
/^ Employment EDD Agreement No. 0000000386
EDDDevelopment EDD/ Fresno County Sheriff
De artment
P EDD Customer Code No. E00523
State of California ATTACHMENT NO. E-1
Page 1 of
EMPLOYMENT DEVELOPMENT DEPARTMENT
CONFIDENTIALITY AGREEMENT
Information resources maintained by the State of California Employment Development Department(EDD)and provided to your agency may
be confidential or sensitive.Confidential and sensitive information are not open to the public and require special precautions to protect it from
wrongful access,use,disclosure,modification,and destruction. The EDD strictly enforces information security. If you violate these provisions,
you may be subject to administrative,civil,and/or criminal action.
-Torn -VfQStef an employee of Fresno County Sheriff's Office
PRINT YOUR NAME PRINT YOUR EAPLOYER'8 NAW
hereby acknowledge that the confidential and/or sensitive records of the Employment Development Department are subject to strict confidentiality
requirements imposed by state and federal law include the Unemployment Insurance Code(UIC)§§1094 and 2111,the California Civil Code(CC)§1798
et seq.,the California Penal Code(PC)§502,Title 5,USC§552a,Code of Federal Regulations,Title 20 part 603,and Title 18 USC§1905.
Acknowledge that my supervisor and/or the Contract's Confidentiality and Data Security Monitor reviewed with me the confidentiality and security
NIPTiA` requirements,policies,and administrative processes of my organization and of the EDD.
Acknowledge responsibility for knowing the classification of the EDD information I work with and agree to refer questions about the classification
" L of the EDD information(public,sensitive,confidential)to the person the Contract assigns responsibility for the security and confidentiality of the
EDD's data.
Acknowledge responsibility for knowing the privacy,confidentiality,and data security laws that apply to the EDD information I have been granted
INITIAL access to by my employer,including UIC§§1094 and 2111,California Government Code§15619,CC§1798.53,and PC§502.
Acknowledge that wrongful access,use,modification,or disclosure of confidential information may be punishable as a crime and/or result in
T ` disciplinary and/or civil action taken against me—including but not limited to:reprimand,suspension without pay,salary reduction,demotion,or
dismissal—and/or fines and penalties resulting from criminal prosecution or civil lawsuits,and/or termination of contract.
Acknowledge that wrongful access,inspection,use,or disclosure of confidential information for personal gain,curiosity,or any non-business
T AL related reason is a crime under state and federal laws.
Acknowledge that wrongful access,use,modification,or disclosure of confidential information is grounds for immediate termination of my
"nAL organization's Contract with the EDD.
Agree to protect the following types of the EDD confidential and sensitive information:
'AL Wage Information 0 Applicant Information
• Employer Information Proprietary Information
• Claimant Information 0 Operational Information(manuals,guidelines,procedures)
• Tax Payer Information
Hereby agree to protect the EDD's information on either paper or electronic form by:
INITIAL Accessing or using the EDD supplied information only as specified in the Contract for the performance of the specific work I am assigned.
• Never accessing information for curiosity or personal reasons.
• Never showing or discussing sensitive or confidential information to or with anyone who does not have the need to know.
• Placing sensitive or confidential information only in approved locations.
• Never removing sensitive or confidential information from the work site without authorization.
• Following encryption requirements for all personal,sensitive,or confidential information in any portable device or media.
"I certify that I have read and initialed the confidentiality statements printed above and will abide by them."
Print Full Name(last,first,MI) Signature
Fresno County Sheriff's Office it 1 0 3 l 20 Z 2-
Print Name of Requesting Agency Date Signed
Chock theopplop"Ma box:
❑ Employee ❑ Student
❑ Subcontractor ❑ Volunteer
❑Other
Explain
Attachment E-1 (Rev 11-21)
Employment EDD Agreement No. 0000000386
EDDDevelopment EDD/Fresno County Sheriff
-- Department EDD Customer Code No. E00523
State of California ATTACHMENT NO. E-2
Page 1 of
EMPLOYMENT DEVELOPMENT DEPARTMENT
INDEMNITY AGREEMENT
In consideration of access to the EDD information which is personal, sensitive,or confidential,
Fresno County Sheriffs Office
(Enter Requesting Agency/Entity Name)
agrees to indemnify the EDD against any and all liability costs, damages, attorney fees, and other
expenses the EDD may incur by reason of or as a result of any unauthorized use of the personal,
sensitive, or confidential information or any violation of the"Confidentiality Agreement" by any and all
employees of:
Fresno County Sheriffs Office
(Enter Requesting Agency/Entity Name)
This obligation shall be continuous and may not be changed or modified unless agreed to in writing.
In addition, I understand that the following penalties may be incurred for any such misuse of the EDD
Information:
1. Any individual who has access to returns, reports, or documents maintained by the EDD who does
not maintain the confidentiality of the information or publishes or opens the information to public
inspection in any manner may be punished by imprisonment in the county jail for up to one year or a
fine of$20,000.00 or both. (Unemployment Insurance Code§§2111 and 2122).
2. Any person who intentionally discloses information, not otherwise public, which they knew or should
have known was obtained from personal information maintained by a state agency, shall be subject
to civil action for invasion of privacy by the individual to whom the information pertains.
(California Civil Code§1798.53).
3. Any unauthorized access to the EDD computer data, computer systems, or unauthorized use of the
EDD data is punishable by a fine or imprisonment in the county jail or both. (California Penal Code
§502).
1 certify that I have read, understand, and agree with the above terms.
SIGNED BY RE-QUESTINGREPRESENTATIVE
Brian Pacheco
Print Full Name Signature
Chairman of the Board of Supervisors of the County of Fresno —o2Gj—d2a2.
Print Title Date Signed
Fresno County Sheriffs Office
Print Name of Requesting Entity Enter Name Governmental Sponsor/Entity
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Attachment E-2(Rev 02-2022) County of Fresno,State of California
By �� Deputy
Employment EDD Agreement No. 0000000386
EDDDevelopment EDD/Fresno County Sheriff
Department EDD Customer Code No. E00523
State of California ATTACHMENT NO. E-3
Pa e 1 of 1
EMPLOYMENT DEVELOPMENT DEPARTMENT
STATEMENT OF RESPONSIBILITY
INFORMATION SECURITY CERTIFICATION
We,the Information Technology Manager and the Sheriffs Administrative Services Director hereby certify that the
Fresno County Sheriffs Office has in place the safeguards and security requirements stated in this Agreement
meet the requirements of sections 13400—13407 of the California Government Code and sections 603.9 and
603.10 of Title 20 of the Code of Federal Regulations. The Fresno County Sheriffs Office therefore accepts
responsibility for ensuring compliance with these requirements, as set forth in Exhibit"E"of the EDD Agreement
No. 0000000386.
SIGNATURE SIGNATURE
Kal Chakravarthy Thomas Trester
PRINT NAME PRINT NAME
Information Technology Manager Sheriffs Administrative Services Director
PRINT TITLE PRINT TITLE
(559)600-8124 (559)600-8503
TELEPHONE NUMBER TELEPHONE NUMBER
Kal.Chakravarthy(a)fresnosheriff.orq Thomas.Tre Ste r(a)fresnosheriff.orq
E-MAIL ADDRESS E-MAIL ADDRESS
I l-11 2y 09-uA"
DATE S GNED DATE SIGNED
NOTE: Return this Information Security Certification to the EDD Contract Manager with the signed
copies of the Contract.
FOR THE EDID USE ONLY
1. Information Security Certification received by:
EDD CONTRACT MANAGER NAME DATE RECEIVED
2. The EDD information asset access approved by:
CONTRACT MANAGER OR DISCLOSURE COORDINATOR DATE APPROVED(AFF,EMAIL,ETC.)
NOTE: The EDD must have a signed"Information Security Certification"in its possession prior to
disclosure of any personal, confidential, or sensitive information to the Fresno County
Sheriff's Office.
Attachment E-3(Rev 11-2021)
1 Employment Development Department (EDD)
2 Sheriff-Coroner-Public Administrator, County of Fresno
3
4 FOR ACCOUNTING USE ONLY:
5 FUND: 0001
6 ORG: 31113301
7 ACCOUNT: 7295
8 SUBCLASS: 10000
9 PROGRAM: 0
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