HomeMy WebLinkAboutAgreement A-23-229 County Purchase Agreement for CalSAWS Kiosks.pdf Agreement No. 23-229
California Statewide Automated Welfare System
(CalSAWS)
County Purchase FR-01-2023
Fresno County - Kiosks (Quantity 26)
Page 1 of 10 Ca1SAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
I. Overview:
Pursuant to Section 4.6 of Exhibit X (Maintenance and Operations ("M&O") Extension) of the Amended
Restated and Revised Leader Replacement System Agreement dated August 16,2019 (the"Base
Agreement")between Ca1SAWS Consortium and Accenture LLP ("Accenture"),Fresno County
("County") has requested to purchase twenty-six (26) kiosks for use in the lobbies of seven (7) of the
County's existing non-Managed sites, as further described in this County order form(the"County
Purchase"). This County Purchase includes Hardware Charges,Software Charges, and Hardware
Support Charges for the new equipment,Administrative Charges for equipment asset-tagging and
transportation, and Regulatory and Administrative ("R&A") Change Budget Services for equipment
configuration,imaging,flow design support,and onsite support and training at go-live. Additionally,
this County Purchase includes ongoing recurring Technical Infrastructure Services Charges for
enhanced central support for the Managed kiosks.
The scope of this County Purchase includes the following:
• Hardware Charges
o (26) HP Kiosk,includes the following:
■ 1 x MicroTouch 22-inch Touch-Projected Capacitive Touchscreen Monitor with
external privacy filter installed (includes 5-year Manufacturer's Warranty)
■ 1 x Boca Lemur-Z 80MM1 Kiosk Printer (includes 3 years of Hardware Support)
■ 1 x MagTek Magnetic Stripe Reader,reads DL and CC (includes 2-year
Manufacturer's Warranty)
■ 1 x Code Reader 1000 Barcode Reader (includes 4 years of Hardware Support)
o (26) California State Recycling Fee (per Monitor)
o (26) HP EliteDesk 800 G9 Desktop Mini PC with Intel Core i5-12500T 2.00G 18MB 6 cores
35W, 16GB (2x8GB) DDR5 4800 SODIMM Memory, 256GB PCIe-4x4 2280 NVMe TLC
Solid State Drive,Windows 11 Professional 64-Bit Downgrade to Windows 10
Professional 64-Bit Operating System (includes 3-year Manufacturer's Warranty)
o (26) Fujitsu FI-8170 Scanner (Type 1 Scanner),includes 1 year of Hardware Support
o (26) Print Media (80mm x 645 ft., 8 rolls per case)
o (4) MicroTouch 22-inch Touch Projected Capacitive Touchscreen Monitor with external
privacy filter installed (includes 5-year Manufacturer's Warranty) (Break/Fix)
o (4) California State Recycling Fee (per Monitor) (Break/Fix)
o (4) Boca Lemur-Z 80MM1 Kiosk Printer (Break/Fix)
o (4) MagTek Magnetic Stripe Reader (includes 2-year Manufacturer's Warranty)
(Break/Fix)
o (4) Code Reader 1000 Barcode Reader (Break/Fix)
o (4) HP EliteDesk 800 G9 Desktop Mini PC with Intel Core i5-12500T 2.00G 18MB 6 cores
35W, 16GB (2x8GB) DDR5 4800 SODIMM Memory,256GB PCIe-4x4 2280 NVMe TLC
Solid State Drive,Windows 11 Professional 64-Bit Downgrade to Windows 10
Professional 64-Bit Operating System (includes 3-year Manufacturer's Warranty)
(Break/Fix)
o (4) Fujitsu FI-8170 Scanner (Type 1 Scanner),includes 1 year of Hardware Support
(Break/Fix)
Page 2 of 10 CaISAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
• Software Charges
o (26) Windows 10 Enterprise Upgrade License with Software Assurance
o (26) McAfee MVISION License-1-Year Subscription License
o (26) McAfee Complete Data Protection License-1-Year Subscription License
• Hardware Support Charges
o (26) Fujitsu FI-8170 Scanner (Type 1 Scanner) -Additional 3 years of Hardware Support
o (4) Boca Lemur-Z 80MM1 Kiosk Printer-3 years of Hardware Support(Break/Fix)
o (4) Code Reader 1000 Barcode Reader-4 years of Hardware Support (Break/Fix)
o (4) Fujitsu FI-8170 Scanner (Type 1 Scanner) -Additional 3 years of Hardware Support
(Break/Fix)
• Administrative Charges
• R&A Change Budget Services
• Production Operations Charges
o Recurring Charges for Technical Infrastructure Services - Enhanced Central Support
Assumptions:
• General Assumptions
o The charges set forth in Section III below (the"Total Charges') are an estimate and are
subject to changes at the time of ordering. The estimate includes shipping/handling and
taxes as appropriate. The final charges will be provided to the Consortium at the time of
invoicing.
■ Estimated Charges for hardware,hardware support,and software include a ten
(10) percent contingency.The County will be invoiced for actual Hardware,
Hardware Support, and Software Charges at the time of invoicing.
• These estimated charges are valid through June 30,2023, after which a
new County Purchase will be required if the revised pricing exceeds the
contingency..
o Hardware,Hardware Support,and Administrative Charges will be invoiced in full
upon receipt of hardware acceptance.
o Software Charges will be invoiced upon receipt of the software,as software will be
electronically delivered by the software vendor.
o Administrative Charges are included in this County Purchase for Accenture staff to
perform the following tasks:
■ Asset-tag and transport twenty-six (26) kiosks.
o R&A Change Budget Services will be worked and invoiced on a time and materials
("T&M") basis. Invoices for such charges will be submitted to the Consortium monthly
in arrears, and the Consortium will,in turn,invoice the County. R&A Change Budget
Services are included in this County Purchase for Accenture staff to perform the
following tasks:
Page 3 of 10 CaISAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
■ Provide up to fifty-two (52) hours for kiosk configuration. This estimate is based
on up to two (2) hours per kiosk for configuration.
■ Provide up to 112 hours of support prior to deployment of the kiosks for site
evaluation and to assist the County with its definition and creation of the process
flows for the kiosks' initial deployment.
• This estimate is based on up to sixteen(16) hours of assistance for the
creation of one (1) process flow per site for the seven (7) County sites
where the kiosks will be deployed. These charges are based on seven (7)
process flows for the kiosks on this order.
• Although Accenture assistance will be provided to the County,the
County will fully own the responsibility of defining and creating the
process flows for the application on the kiosks.
■ Provide up to 120 hours of on-site support and training following deployment of
the twenty-six (26) kiosks. The Accenture resource(s)will be available to the
County for eight(8) hours per day.
■ Accenture staff will work with the County to develop a schedule for providing
support following approval of this County Purchase.
• Go-live of the devices may not align with the Ca1WIN County cutover.
• R&A Change Budget Services will be worked and invoiced in State Fiscal Year
("SFY") 2023/24,through May 31,2024. If the County requests for hours to be
performed during SFY 2024/25,then a revision/amendment to this County
Purchase would be required.
• Accenture and County will monitor the hours for R&A Change Budget Services
and discuss the addition of more hours if necessary. Any additional hours
required for R&A Change Budget Services would result in additional charges.
These additional charges would be provided to the County in a separate County
Purchase.
o After installation,future moves of the kiosks to different County offices would result in
additional Administrative Charges and R&A Change Budget Services.These charges
would be provided to the County via a separate County Purchase.
o The County must(1) approve this County Purchase and (2) provide the corresponding
approved Advance Planning Document ("APD") from the Office of Systems Integration
("OSI") that supports this purchase by May 23,2023 in order to proceed with this
purchase. Otherwise,the estimates provided in this County Purchase will not be valid
and a new County Purchase will be required.
Page 4 of 10 Ca1SAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
• Assumptions regarding kiosks
o The kiosks on this order are intended for use in the lobbies of seven(7) of the County's
existing non-Managed sites. The table below lists the address of each site and the total
quantity of Managed kiosks that will be deployed at each site.
Quantity of Managed
Site Address Total Kiosks
Kiosks
3500 Never Forget Lane,Clovis,CA 93612 16 16
5693 E.Kings Canyon,Fresno,CA 93727 1 1
142 E. California,Fresno,CA 93706 1 1
1195 E.Manning Avenue,Reedle ,CA 93654 2 2
311 Coalinga Plaza,Coalinga,CA 93210 2 2
3830 N.McCall Avenue,Selma,CA 93662 2 2
15180 W.Whitesbridge,Kerman,CA 93630 2 2
26 26
o New equipment will initially be delivered to the Ca1SAWS Remote Depot in Rancho
Cordova, California where Accenture staff will asset-tag and image the kiosks. Once
those activities have been completed,Accenture will transport the equipment to the
County.
o Taxes for equipment items were estimated at a rate of 8.75% and based on the initial
shipping location of Rancho Cordova, California.
o Taxes for Fujitsu scanners and hardware support for the scanners were estimated at a
rate of 7.0% and based on the initial shipping location of Aberdeen,North Carolina.
o Shipping/handling charges for equipment items were estimated at a rate of 3.0%.
o The Consortium will retain ownership of all software licenses purchased under this
County Purchase.
o The Consortium will transfer ownership of all hardware purchased under this County
Purchase to the County,however,the equipment will continue to be CaISAWS Managed
equipment.
o Financing is not available for equipment,including those that are capital assets (i.e.,
items with unit prices exceeding$5,000).
o The County will be responsible for monthly recurring Technical Infrastructure Services
Charges for enhanced central support for the twenty-six (26) Managed kiosks on this
order.
■ These recurring Technical Infrastructure Services Charges will apply to the
twenty-six (26) kiosks once deployed and in use and are based on an estimate of
up to four (4) hours per month per kiosk.
■ Recurring Technical Infrastructure Services Charges for enhanced central
support are estimated to commence September 1,2023 and continue through the
end of State Fiscal Year 2023/24,May 31,2024.
■ These Technical Infrastructure Services Charges will be invoiced on a T&M basis.
These charges are based on an estimate of four (4)hours of support per month
per kiosk.
• Accenture will monitor the hours for enhanced central support and
discuss the addition of more hours with the County if necessary. Any
Page 5 of 10 Ca1SAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
additional hours required for ongoing support of the kiosks would result
in additional Technical Infrastructure Services Charges. These additional
Charges would be provided to the County in a separate County Purchase.
• Recurring Technical Infrastructure Services Charges will be invoiced
monthly in arrears to the Consortium,who will then invoice the County.
■ It is assumed that these recurring Technical Infrastructure Services Charges for
enhanced central support per Managed kiosk will be funded by the Consortium
commencing June 1,2024 through the end of the Base Agreement,October 31,
2024,pending the availability of funds. In the event that the Consortium is not
able to provide funding for ongoing Technical Infrastructure Services Charges
for supporting the Managed kiosks,the County will be responsible for funding
such charges via a revision/amendment to this County Purchase.
■ Enhanced central support for the kiosks includes the following:
• Service requests would be transferred directly to Level 3 support to
analyze,investigate, diagnose,and resolve tickets submitted by the
County related to the kiosks.
• Process support would be provided to the County for any changes or
updates to the process flows on the kiosks following deployment.
• Management and administering of accompanying third-party
manufacturer Hardware and Software during the Ca1SAWS Maintenance
and Operations ("M&O") Project would be provided.
• Regular maintenance activities and upgrades for the Managed devices
would be provided:
o Install and configure software updates and patches.
o Monitor production devices,including monitoring servers,
applications, and webservices.
o Troubleshoot problems and incidents with the Lobby client and
server infrastructure.
o Provide and maintain application availability.
■ Enhanced central support excludes any enhancements to the Ca1SAWS custom
applications for the kiosks.
o The kiosks on this order will include the following equipment:
■ Kiosk enclosure;
■ Desktop computer;
■ Touchscreen monitor;
■ Receipt Printer;
■ Magnetic stripe reader;
■ Barcode scanner;
■ Desktop scanner.
Page 6 of 10 Ca1SAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
o This County Purchase includes four (4) of each of the following spare equipment for
break/fix purposes:
■ Desktop computer;
■ Touchscreen monitor;
■ Receipt Printer;
■ Magnetic stripe reader;
■ Barcode scanner;
■ Desktop scanner.
o The County will be responsible for storing the kiosks and kiosk equipment until
installation/deployment.The County-provided storage facility must be capable of
holding all equipment at the outset of this project.
o The County will be responsible for choosing the most appropriate location where each
kiosk will be placed and used by customers.
■ The location for each kiosk should have accessibility to electrical power outlets.
■ A Ca1SAWS network jack will be required at the installation site of the kiosks. If
a network jack is not available,then the County will be responsible for obtaining
one.
■ The County is responsible for all facility-related work including,but not limited
to the following: electrical, data/electrical cabling,HVAC,and furniture.
■ This County Purchase does not include any external power strips for the kiosks.
o The County will be responsible for set up and installation of the kiosks.
■ Due to the size and stability of the kiosks,it is recommended that the County
anchor the kiosks to the floor for safety.Additionally,it is also recommended
that County anchor the electrical plug to the power outlet to prevent
unauthorized plugging.
o Installation of the kiosks on this order does not include the following:
■ Permits,bonds,and/or fees;
■ Hazardous material abatement;
■ Independent testing fees other than specified;
■ Electronic voice/data connectivity equipment (i.e., network components or
phone systems);
■ Network drops to access points;
■ Electrical cabling;
■ Facility remediation;
■ Heating,ventilation, and air conditioning;
■ Battery backup or other type systems;
■ Outside plant conduit installation or repair;
■ Trenching in,restoration of,cutting,or patching of asphalt,concrete, or
landscape.
o This County Purchase includes one (1) case of eight (8) rolls of receipt paper for each
kiosk. Once this supply has been exhausted,the County will be responsible for the
purchase and installation of replacement rolls.The County is also responsible for other
consumables for the printer in the kiosks (toner, etc.).
o The County will be responsible for the purchase and installation of scanner maintenance
kits for the scanners for the kiosks on this order.
o All MicroTouch touchscreen monitors are purchased with five (5)-year manufacturer's
warranties from the date of purchase (unless noted otherwise). Once the manufacturer's
Page 7 of 10 CaISAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
CaISAWS Consortium
Fresno County Purchase FR-01-2023
warranties have expired,the County will be responsible for funding any hardware
refreshes or hardware support renewals.
o All Boca printers are purchased with three (3)-year hardware support agreements from
the date of purchase (unless noted otherwise). Once the hardware support agreements
have expired,the County will be responsible for funding any hardware refreshes or
hardware support renewals.
o All MagTek magnetic stripe readers are purchased with two (2)-year manufacturer's
warranties from the date of purchase (unless noted otherwise). No additional hardware
support is available for the magnetic stripe readers on this order. Once the
manufacturers warranties have expired,the County will be responsible for funding any
hardware refreshes.
o All barcode readers are purchased with four (4)-year hardware support agreements
from the date of purchase (unless noted otherwise). Once the hardware support
agreements have expired,the County will be responsible for funding any hardware
refreshes or hardware support renewals.
o All HP desktop computers are purchased with three (3)-year manufacturer's warranties
from the date of purchase (unless noted otherwise). Once the manufacturer's warranties
have expired,the County will be responsible for funding any hardware refreshes or
hardware support renewals.
o All Fujitsu scanners are purchased with four (4)-year hardware support agreements
from the date of purchase (unless noted otherwise). Once the hardware support
agreements have expired,the County will be responsible for funding any hardware
refreshes or hardware support renewals.
o No support is available for the kiosk integration/enclosures on this order.
o All Microsoft Windows 10 Enterprise Upgrade licenses are purchased with Software
Assurance agreements from the date of purchase (unless noted otherwise). Once the
Software Assurance agreements have expired,the County will be responsible for
funding any refreshes.
■ Microsoft Software Assurance agreements provide key administrator features
and security,as well as maintaining up-to-date versioning of the Windows 10
Enterprise product.
o All McAfee MVISION licenses and McAfee Complete Data Protection licenses are
purchased with one (1)-year software agreements from the date of purchase (unless
noted otherwise). Once the software agreements have expired,the County will be
responsible for funding any software renewals.
o The following Performance Requirements set forth in Schedule 7(Performance
Requirements) to Exhibit X(CaISAWS M&O Extension) of the Base Agreement will
apply to the kiosks purchased under this County Purchase:
■ Performance Requirement#4-Monthly Helpdesk Diagnosis Time
■ Performance Requirement#17-Security Management Requirement
■ Performance Requirement#18 -Security Incident Reporting
■ Performance Requirement#19-Security Incident Negligence
Performance Requirements other than those listed above will not apply to the kiosks
purchased under this County Purchase.
Page 8 of 10 CaISAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
CaISAWS Consortium
Fresno County Purchase FR-01-2023
II. Schedule:
The charges associated with this County Purchase will be incurred during SFYs 2023/24 and 2024/25.
III. Total Charges:
The following table outlines the Total Charges for this County Purchase.
-AM
Total County Purchase Charges SFY i2024/25 - Total Chargeqs
Administrative Charges $0 $14,794 $0 $14,794
R&A Change Budget Services $0 $49,416 $0 $49,416
Hardware and Software Charges $0 $477,257 $0 $477,257
Hardware Charges $0 $454,814 $0 $454,814
Hardware Maintenance and Support Charges $0 $11,198 $0 $11,198
Software Charges $0 $11,246 $0 $11,246
Software Maintenance and Support Charges $0 $0 $0 $0
Production Operations Charges $0 $138,528 $76,960 $215,488
One Time Charges $0 $0 $0 $0
Recurring Charges- Production Operations $0 $0 $0 $0
Recurring Charges-Technical Infrastructure Services $0 $138,528 $76,960 $215,488
Total Charges $0 $679,9951 $76,960 $756,955
IV. References:
This purchase will be tracked via ServiceNow Request RITM0032955.
V. Attachment 1 to the County Purchase FR-01-2023-Pricing Schedules
Page 9 of 10 Ca1SAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Ca1SAWS Consortium
Fresno County Purchase FR-01-2023
COUNTY PURCHASE APPROVAL
Subject: County Purchase -FR-01-2023
The subject document is accepted as allowing Accenture LLP to proceed with the subject County Purchase.
Fresno County
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
By. County of Fresno,State of California
Printed e: Sal Quintero
By _ Deputy
Title: Chairman of the Board of Supervisors
Date: S_,:23-03
Approved As to Form
Fresno County Counsel
By:
Printed Name: Heather Kruthers
Title: Chief Deputy County Counsel
Date:5/9/23
Notice Address: FOR ACCOUNTING USE ONLY:
205 W. Pontiac Way Fund/Subclass:0001/10000
Building 2 Org: 56107011
Clovis,CA 93612 Accounts: 7295/8300
Ca1SAWS Consortium
By:
Printed Name:
Title:
Date:
Notice Address:
Ca1SAWS Consortium
11290 Pyrites Way,Suite 150
Rancho Cordova,CA 95670-4481
Page 10 of 10 CaISAWS County Purchase FR-01-2023-Kiosks(Qty 26)v4.docx
Attachment 1 to the County Purchase FR-01-2023 -Page 1 of 11
Pricing Schedules
1. Charges SummM
Total County Purchase Charges �NL SFY i i iCharges
Administrative Charges I $0 $14,794 I $0 $14,794
R&A Change Budget Services $0 $49,416 I $0 $49,416
Hardware and Software ChargesAML-- I $0 $477,257 $0 $477,257
Hardware Charges $0 $454,814 $0 $454,814
Hardware Maintenance and Support Charges $0 $11,198 $0 $11,198
Software Charges $0 $11,246 $0 $11,246
Software Maintenance and Support Charges $0 $0 $0 $0
Production Operations Charges I $0 $138,528 $76,960 $215,488
One Time Charges $0 $0 $0 $0
Recurring Charges-Production Operations $0 $0 $0 $0
Recurring Charges-Technical Infrastructure Services $0 $138,528 $76,960 $215,488
Total Charges $0 $679,995 $76,960 $756,955
*The County will reimburse the Ca1SAWS Project for all one
time and recurring charges for this County Purchase.
**Estimated charges for hardware,hardware support,and
software are valid through March 1,2023,after which a new
County Purchase will be required.
Attachment 1 to the County Purchase FR-01-2023 -Page 2 of 11
2. Administration and Services
Administrative Charges
Total
Task Name Quantity Rate Charges
Administrative Char es
Equipment asset-tagging and transportation(per kiosk 26 $569 $14,794
Insert tasks above here.Do not modify this line.
Total $14,794
R&A Change Budget
TotaliTotal
HoursTask Name Quantity
R&A Chan a Bud et Services
Up to two 2 hours per kiosk for configuration 26 52 $174 $9,048
Up to sixteen(16)hours of site evaluation and kiosk Flow Design Support prior to deployment of the
kiosk based on assistances for the creation of one 1process flow(per site 7 112 $174 $19,488
Up to forty 40 hours of onsite support and training atgo-live(per site for Clovis Building 1 site 1 40 $174 $6,960
Up to eight(8)hours of onsite support and training at go-live(per site for Sunnyside and West Fresno
Resource Center sites) 2 16 $174 $2,784
Up to sixteen(16)hours of onsite support and training at go-live(per site for Reedley,Coalinga, Selma,
and Kerman sites) 4 64 $174 $11,136
Insert tasks above here.Do not modi this line.
Total $49,416
Attachment 1 to the County Purchase FR-01-2023 -Page 3 of 11
3. Hardware and Software
Hardware Software Estimated Estimated
Line Item Description Purpose Quantity Unit Charge Hardware Software Support Support Tax Shipping/ Total
Handling
Hardware and Software Purchases
HP Kiosk,includes the following:
1 x MicroTouch 22-inch Touch-Projected
Capacitive Touchscreen Monitor with
internal privacy filter installed(includes 5-
year Manufacturer's Warranty)
1 x Boca Lemur-Z 80MM1 Kiosk Printer Self-Service
1 (includes 3-years of Hardware Support) Kiosk 26 $12,126.65 $315,292.79 $27,588.12 $9,458.78 $352,339.70
1 x MagTek Magnetic Stripe Reader,reads
DL and CC(includes 2-year Manufacturer's
Warranty)
1 x Code Reader 1000 Barcode Reader
(includes 4 years of Hardware Support)
(Part#2902-CCC)
California State Recycling Fee(per Self-Service
2 Kiosk 26 $5.50 $143.00 $0.00 $0.00 $143.00
Monitor
HP EliteDesk 800 G9 Desktop Mini PC
with Intel Core i5-12500T 2.00G 18MB 6
cores 35W,16GB(2x8GB)DDR5 4800
SODIMM Memory,256GB PCIe-4x4 2280 Self-Service
3 NVMe TLC Solid State Drive,Windows 11 Kiosk 26 $1,109.71 $28,852.35 $2,524.58 $865.57 $32,242.50
Professional 64-Bit Downgrade to
Windows 10 Professional 64-Bit Operating
System(includes 3-year Manufacturer's
Warranty)
4 Fujitsu FI-8170 Scanner(Type 1 Scanner), Self-Service 26 $1,111.00 $28,886.00 $2,022.02 $866.58 $31,774.60
includes 1 year of Hardware Support Kiosk
5 Print Media(80mm x 645 ft.,8 rolls per Kiosk Paper 26 $175.65 $4,566.97 $399.61 $137.01 $5,103.59
case)(Part#10007008) Rolls
MicroTouch 22-inch Touch-Projected Break/Fix
6 Capacitive Touchscreen Monitor with Support(for 4 $2,309.33 $9,237.31 $808.26 $277.12 $10,322.69
internal privacy filter installed(includes 5- Self-Serve
year Manufacturer's Warranty)(Break/Fix) Kiosk)
Break/Fix
California State Recycling Fee(per Support(for
7 4 $5.50 $22.00 $0.00 $0.00 $22.00
Monitor)(Break/Fix) Self-Serve
Kiosk
Attachment 1 to the County Purchase FR-01-2023 -Page 4 of 11
Hardware Software Estimated Estimated
Line Item Description Purpose Quantity Unit Charge Hardware Software Support Support Tax Shipping/ Total
Handling
Hardware and Software Purchases
Break/Fix
8 Boca Lemur-Z 80MM1 Kiosk Printer(Part Support(for 4 $1,833.34 $7,333.35 $641.67 $220.00 $8,195.02
#SPRT-07006-LEMURZ)(Break/Fix) Self-Serve
Kiosk
MagTek Magnetic Stripe/Card Reader, Break/Fix
9 reads DL and CC(includes 2-year Support(for 4 $199.63 $798.53 $69.87 $23.96 $892.36
Manufacturer's Warranty)(Break/Fix) Self-Serve
Kiosk
Break/Fix
10 Code Reader 1000 Barcode Reader Support(for 4 $861.76 $3,447.05 $301.62 $103.41 $3,852.08
(Break/Fix) Self-Serve
Kiosk
HP EliteDesk 800 G9 Desktop Mini PC
with Intel Core i5-12500T 2.00G 18MB 6
cores 35W,16GB(2x8GB)DDR5 4800 Break/Fix
SODIMM Memory,256GB PCIe-4x4 2280 Support(for
11 NVMe TLC Solid State Drive,Windows 11 Self-Serve 4 $1,109.71 $4,438.82 $388.40 $133.16 $4,960.39
Professional 64-Bit Downgrade to Kiosk)
Windows 10 Professional 64-Bit Operating
System(includes 3-year Manufacturer's
Warranty)(Break/Fix)
Fujitsu FI-8170 Scanner(Type 1 Scanner), Break/Fix
12 includes 1 year of Hardware Support Support(for 4 $1,111.00 $4,444.00 $388.85 $133.32 $4,966.17
(Break/Fix) Self-Serve
Kiosk
Windows 10 Enterprise Upgrade License Operating
13 with Software Assurance(Part#AAA- System(for 26 $384.93 $10,008.09 $0.00 $0.00 $10,008.09
12379) Self-Serve
Kiosk
McAfee MVISION License,1-Year Anitvirus
14 Subscription License(Part#MV1ECE- Software(for 26 $19.75 $513.45 $0.00 $0.00 $513.45
AA-FI) Self-Service
Kiosk)
Hard Disk
McAfee Complete Data Protection License, Encryption
15 1-Year Subscription License(Part# License(for 26 $27.85 $724.08 $0.00 $0.00 $724.08
CDBCDE-AA-JI) Self-Service
Kiosk
Attachment 1 to the County Purchase FR-01-2023 -Page 5 of 11
Hardware Software Estimated Estimated
Line Item Description Purpose Quantity Unit Charge Hardware Software Support Support Tax Shipping/ Total
Handling
Hardware and Software Support
Fujitsu FI-8170 Scanner(Type 1 Scanner)- Support(for
16 Additional 3 years of Hardware Support Self-Serve 26 $189.20 $4,919.20 $344.34 $0.00 $5,263.54
Kiosk
Break/Fix
17 Boca Lemur-Z 80MMl Kiosk Printer-3 Support(for 4 $1,147.91 $4,591.65 $0.00 $0.00 $4,591.65
Years of Hardware Support(Break/Fix) Self-Serve
Kiosk
Break/Fix
18 Code Reader 1000 Barcode Reader-4 Support(for 4 $146.40 $585.62 $0.00 $0.00 $585.62
Years of Hardware Support(Break/Fix) Self-Serve
Kiosk
Fujitsu FI-8170 Scanner(Type 1 Scanner)- Break/Fix
19 Additional 3 years of Hardware Support Support(for 4 $189.20 $756.80 $0.00 $0.00 $756.80
(Break/Fix) Self-Serve
Kiosk
$407,462.18 $11,245.63 $10,853.27 $0.00 $35,477.34 $12,218.92 $477,257.34
a. Totals by State Fiscal Year("SM
Line Item Description Purpose SFY 2022/23 SFY 2023/24 SFY 2024/25 Total
Hardware and Software Purchases
HP Kiosk,includes the following:
1 x MicroTouch 22-inch Touch-Projected
Capacitive Touchscreen Monitor with
internal privacy filter installed(includes 5-
year Manufacturer's Warranty)
1 x Boca Lemur-Z 80MM1 Kiosk Printer Self-Service
1 (includes 3-years of Hardware Support) Kiosk $352,339.70 $352,339.70
1 x MagTek Magnetic Stripe Reader,reads
DL and CC(includes 2-year Manufacturer's
Warranty)
1 x Code Reader 1000 Barcode Reader
(includes 4 years of Hardware Support)
(Part#2902-CCC)
2 California State Recycling Fee(per Monitor) Self-Service $143.00 $143.00
Kiosk
Attachment 1 to the County Purchase FR-01-2023 -Page 6 of 11
Line Item Description Purpose SFY 2022/23 SFY 2023/24 SFY 2024/25 Total
Hardware and Software Purchases
HP EliteDesk 800 G9 Desktop Mini PC with
Intel Core i5-12500T 2.00G 18MB 6 cores
35W,16GB(2x8GB)DDR5 4800 SODIMM
3 Memory,256GB PCIe-4x4 2280 NVMe Self-Service $32,242.50 $32,242.50
TLC Solid State Drive,Windows 11 Kiosk
Professional 64-Bit Downgrade to Windows
10 Professional 64-Bit Operating System
(includes 3-year Manufacturer's Warranty)
4 Fujitsu FI-8170 Scanner(Type 1 Scanner), Self-Service $31,774.60 $31,774.60
includes 1 year of Hardware Support Kiosk
5 Print Media(80mm x 645 ft.,8 rolls per Kiosk Paper $5,103.59 $5,103.59
case)(Part#10007008) Rolls
MicroTouch 22-inch Touch-Projected Break/Fix
6 Capacitive Touchscreen Monitor with Support(for $10,322.69 $10,322.69
internal privacy filter installed(includes 5- Self-Serve
year Manufacturer's Warranty)(Break/Fix) Kiosk)
Break/Fix
7 California State Recycling Fee(per Monitor) Support(for $22.00 $22.00
(Break/Fix) Self-Serve
Kiosk
Break/Fix
8 Boca Lemur-Z 80MM1 Kiosk Printer(Part Support(for $8,195.02 $8,195.02
#SPRT-07006-LEMURZ)(Break/Fix) Self-Serve
Kiosk
MagTek Magnetic Stripe/Card Reader,reads Break/Fix
9 DL and CC(includes 2-year Manufacturer's Support(for $892.36 $892.36
Warranty)(Break/Fix) Self-Serve
Kiosk
Break/Fix
10 Code Reader 1000 Barcode Reader Support(for $3,852.08 $3,852.08
(Break/Fix) Self-Serve
Kiosk
Attachment 1 to the County Purchase FR-01-2023 -Page 7 of 11
Line Item Description Purpose SFY 2022/23 SFY 2023/24 SFY 2024/25 Total
Hardware and Software Purchases
HP EliteDesk 800 G9 Desktop Mini PC with
Intel Core i5-12500T 2.00G 18MB 6 cores
35W,16GB(2x8GB)DDR5 4800 SODIMM Break/Fix
Memory,256GB PCIe-4x4 2280 NVMe Support(for
11 TLC Solid State Drive,Windows 11 Self-Serve $4,960.39 $4,960.39
Professional 64-Bit Downgrade to Windows Kiosk)
10 Professional 64-Bit Operating System
(includes 3-year Manufacturer's Warranty)
(Break/Fix)
Fujitsu FI-8170 Scanner(Type 1 Scanner), Break/Fix
12 includes 1 year of Hardware Support Support(for $4,966.17 $4,966.17
(Break/Fix) Self-Serve
Kiosk
Windows 10 Enterprise Upgrade License Operating
13 with Software Assurance(Part#AAA- System(for Self- $10,008.09 $10,008.09
12379) Serve Kiosk)
McAfee MVISION License,1-Year Anitvirus
14 Subscription License(Part#MV lECE-AA- Software(for $513.45 $513.45
FI) Self-Service
Kiosk)
Hard Disk
McAfee Complete Data Protection License, Encryption
15 1-Year Subscription License(Part# License(for $724.08 $724.08
CDBCDE-AA-JI) Self-Service
Kiosk
ardware and Software Support
Fujitsu FI-8170 Scanner(Type 1 Scanner)- Support(for
16 Additional 3 years ofHazdware Support Self-Serve $5,263.54 $5,263.54
Kiosk
Break/Fix
17 Boca Lemur-Z 80MMl Kiosk Printer-3 Support(for $4,591.65 $4,591.65
Years of Hardware Support(Break/Fix) Self-Serve
Kiosk
Break/Fix
18 Code Reader 1000 Barcode Reader-4 Years Support(for $585.62 $585.62
of Hardware Support(Break/Fix) Self-Serve
Kiosk
Line Item Description Purpose SFY 2022/23 SFY 2023/24 SFY 2024/25 Total
Attachment 1 to the County Purchase FR-01-2023 -Page 8 of 11
Hardware and Software Support
Fujitsu FI-8170 Scanner(Type I Scanner)- Break/Fix
19 Additional 3 years of Hardware Support Support(for $756.80 $756.80
(Break/Fix) Self-Serve
Kiosk
$0.00 $477,257.34 $0.00 $477,257.34
SFY 2022/23 SFY SFY Total Total
2023/24 2024/25 Charges (Rounded)
Hardware Total $0.00 $454,814.09 $0.00 $454,814.09 $454,814
Hardware Support Total i1ir $0.00 $11,197.62 $0.00 $11,197.62 $11,198
Software Total IL $0.00 $11,245.63 $0.00 $11,245.63 $11,246
Software Support Total $0.00 $0.00 $0.00 $0.00 $0
Estimated Total $0.00 $477,257.34 $0.00 $477,257.34 $477,258
*The County will reimburse the Ca1SAWS Project for all charges. The
charges associated with this County Purchase should not impact the
Ca1SAWS Project Budget.
**Estimated charges for hardware,hardware support,and software are
valid through March 1,2023,after which a new County Purchase will
be required.
Attachment 1 to the County Purchase FR-01-2023 -Page 9 of 11
4. Production Operations
Unit Monthly SFY 22/23 ' I (6/2024- Total
CategoAMW I I ICharges
Productions Operations-One-Time Charges $0 $0 $0 $0
None 0 $0.00 $0.00 $o $0 $0 $0
Productions Operations-Recurring Charges $0 $0 $0 $0
None 0 $0.00 $0.00 $0 $0 $0 $0
TOTAL 1 $0 $0 $0 $0
HoursTechnical Infrastructure Services
i i ' I I
Categoryi 1 I I
Technical Infrastructure Services Charges-
Recurring Charges $0 $138,528 $76,960 �21:5:,4:8:8]
Enhanced Central Support-based on an
estimate of four(4)hours of support per month
*
per kiosk 4 26 $148.00 $15,392 $0 $138,528 $76,960 $215,488.00 **
*The County will be responsible for all monthly recurring Technical
Infrastructure Services Charges.Recurring charges are scheduled to
commence September 1,2023 and continue through the end of the Base
Agreement,October 31,2024.
**Enhanced Central Support will be invoiced on a time and materials
("T&M")basis.
Attachment 1 to the County Purchase FR-01-2023 -Page 10 of 11
5. Project Schedule
Post-Implementation
Plan Design/Build Break for County Process/Readiness Support
Week* 1 2 3 4 5 6 7 8
Process Analyst Kiosk Confi ration 0.05
Process Analyst Kiosk Flow Support) 0.4
Programmer Device Support)-District Offices 1.0
Programmer Device Support)-District Offices 0.2
Programmer Device Support)-District Offices 0.4
Hourly Extended Total
Task Description FTE*Weeks Total Hours Rate Price Quantity Charges
Process Analyst(Kiosk Configuration) 0.05 2 $174 $348 26 $9,048
Process Analyst(Kiosk Flow Support) 0.4 16 $174 $2,784 7 $19,488
Programmer Device Support)-District Offices 1.0 40 $174 $6,960 1 $6,960
Programmer Device Support)-District Offices 0.2 8 $174 $1,392 2 $2,784
Programmer Device Support)-District Offices 0.4 16 $174 $2,784 4 $11,136
TOTAL $49,416
*Hours/Week: 40 hours
Attachment 1 to the County Purchase FR-01-2023 -Page 11 of 11
6. Site List
Site Name Site Address Quantity of Total Kiosks
Managed Kiosks
Clovis Building 1 3500 Never Forget Lane,Clovis,CA 93612 16 16
Sunnyside 5693 E.Kings Canyon,Fresno,CA 93727 1 1
West Fresno Resource Center 142 E.California,Fresno,CA 93706 1 1
Reedley 1195 E.Manning Avenue,Reedley,CA 93654 2 2
Coalinga 311 Coalinga Plaza,Coalinga,CA 93210 2 2
Selma 3830 N.McCall Avenue,Selma,CA 93662 2 2
Kerman 15180 W.Whitesbridge,Kerman,CA 93630 2 2
26 26