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Home My WebLink AboutAgreement A-22-582 with CalOES.pdf CaIOES GOVERNOR ' S OFFICE OF EMERGENCY SERVICES Fiscal Year 2022 Homeland Security Grant Program California Supplement to the Federal Notice of Funding Opportunity September 2022 Table of Contents SECTION 1—OVERVIEW....................................................................................1 Federal Program Announcement Information Bulletins Grant Management Memoranda Purpose of the California Supplement Eligible Subrecipients Tribal Allocations Subrecipient Allocations Supplanting Public/Private Organizations Debarred/Suspended Parties Key Changes to the FY 2022 HSGP SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................4 FY 2022 National Priorities National Campaigns and Programs National Cybersecurity Review NIMS Implementation Law Enforcement Terrorism Prevention Activities Management and Administration Indirect Costs Organization Costs - Overtime Personnel Cap Equipment Typing/Identification and Use Equipment Maintenance/Sustainment Emergency Communications Projects Telecommunications Equipment and Services Prohibitions Small Unmanned Aircraft Systems Emergency Operations Plans Conflict of Interest Build America Buy America Act (BABAA) SECTION 3—STATE CHANGES AND INITIATIVES.......................................................... 14 FY 2022 Investments California Homeland Security Strategy Goals State Initiative Funding "On Behalf Of" Public Alert and Warning SECTION 4—REQUIRED STATE APPLICATION COMPONENTS...................................... 16 Financial Management Forms Workbook Subrecipient Grants Management Assessment Application Attachments Standard Assurances Operational Areas and Urban Areas Operational Areas Only Urban Areas Only Fusion Centers Only State Agencies and Tribes Only SECTION 5—THE STATE APPLICATION PROCESS ..............................................................21 Application Submission Late or Incomplete Application HSGP Contact Information Subaward Approval SECTION 6—POST AWARD REQUIREMENTS ....................................................................23 Payment Request Process Advances and Interest Earned on Advances Semi-Annual Drawdown Requirements Modifications Training Exercises, Improvement Plans, and After-Action Reporting Procurement Standards and Written Procedures Procurement Thresholds Procurement Documentation Noncompetitive Procurement Performance Bond Environmental Planning and Historic Preservation Construction and Renovation Inventory Control and Property Management Equipment Disposition Performance Reporting Extension Requests Progress Reports on Grant Extensions Monitoring Failure to Submit Required Reports Suspension/Termination Closeout Records Retention ATTACHMENTS A - FY 2022 HSGP Final Allocations B - FY 2022 HSGP Timeline C - FY 2022 HSGP Application Checklist Section 1- Overview Federal Program In May 2022, the U.S. Department of Homeland Security Announcement (DHS)/Federal Emergency Management Agency (FEMA) issued the Fiscal Year (FY) 2022 Homeland Security Grant Program (HSGP), Notice of Funding Opportunity (NOFO) and the FEMA Preparedness Grants Manual. Subrecipients must follow the programmatic requirements in the NOFO, FEMA Preparedness Grants Manual, and the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located in Title 2, Code of Federal Regulations (C.F.R.), Part 200. Information DHS issues Information Bulletins (IBs) to provide updates, Bulletins clarification, and new requirements throughout the life of the grant. Grant Cal OES issues Grant Management Memoranda (GMMs) which Management provide additional information and requirements regarding HSGP Memoranda funds. Purpose of the The FY 2022 HSGP California Supplement to the NOFO (State California Supplement) is intended to complement, rather than replace, the Supplement NOFO and the FEMA Preparedness Grants Manual. Applicants are highly encouraged to thoroughly read the NOFO and the Preparedness Grants Manual before referring to the State Supplement. The State Supplement will emphasize differences between the FY 2021 and FY 2022 HSGP and highlight additional California policies and requirements applicable to FY 2022 HSGP. Eligible Eligible Applicants, referred to as Subrecipients, include Subrecipients Counties/Operational Areas (OAs), Urban Areas (UAs), State Agencies (SAs), Departments, Commissions, and Boards who have or can obtain appropriate state Department of Finance budget authority for awarded funds, and federally recognized tribes located in California. Tribal Allocations The NOFO strongly encourages Cal OES to provide HSGP funds directly to tribes in California. To implement this requirement, a special Request for Proposal will be issued to California's federally recognized tribes. All Subrecipients are encouraged to coordinate with tribal governments to ensure that tribal needs are considered in their grant applications. 1 Section 1- Overview Subrecipient FY 2022 HSGP Subrecipient final allocations are provided in Allocations Attachment A and reflect reductions to Subrecipients who did not submit minimum thresholds for National Priority Areas, including Subrecipients opting out of the award altogether, and increases to Subrecipients that are helping meet statewide minimum level National Priority Area requirements. Supplanting Grant funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Subrecipients may be required to provide supporting documentation that certifies a reduction in non- federal resources that occurred for reasons other than the receipt or expected receipt of federal funds. Supplanting will result in the disallowance of the activity associated with this improper use of federal grant funds. Public/Private Subrecipients may contract with other public or private Organizations organizations to perform eligible activities on approved HSGP projects. Debarred/ Subrecipients must not make or permit any award (subaward or Suspended contract) at any tier, to any party, that is debarred, suspended, or Parties otherwise excluded from, or ineligible for, participation in federal assistance programs. Subrecipients must obtain documentation of eligibility before making any subaward or contract using HSGP funds and must be prepared to present supporting documentation to monitors/auditors. Before entering into a Grant Subaward, the Subrecipient must notify Cal OES if it knows if any of the principals under the subaward fall under one or more of the four criteria listed at 2 C.F.R. § 180.335. The rule also applies to Subrecipients who pass through funding to other local entities. If at any time after accepting a subaward, Subrecipients learn that any of its principals fall under one or more of the criteria listed at 2 C.F.R. § 180.335, immediate written notice must be provided to Cal OES and all grant activities halted until further instructions are received from Cal OES. The rule also applies to subawards passed through by Subrecipients to local entities. 2 Section 1- Overview 11U11 Key Changes to National Priority Areas: There are six National Priority Areas (NPAs) the FY 2022 for FY 2022 compared to five in FY2021 : one NPA was removed HSGP and two were added. SHSP and UASI applicants must include one Investment Justification (IJ) for each NPA that has a minimum spend requirement, where applicable. For the NPAs with no minimum spend requirement, the Department of Homeland Security strongly encourages recipients to make investments in those areas as they are of critical national concern. For those NPAs that have an associated minimum spend, all projects related to meeting the minimum spend for those NPAs must be included in the same IJ. The six NPAs, along with the relevant minimum spend requirement, are: • Enhancing information and intelligence sharing and cooperation with federal agencies, including the Department of Homeland Security - 3% minimum; • Enhancing the protection of soft targets/crowded places - 3% minimum; • Enhancing cybersecurity - no minimum requirement; • NEW: Enhancing community preparedness and resilience - 3% minimum; • Combating domestic violent extremism - 3% minimum; • NEW: Enhancing election security - no minimum requirement. Unique Entity Identifier: Effective April 4, 2022, the Federal Government transitioned from using the Data Universal Numbering System or DUNS number, to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI. Law Enforcement Terrorism Prevention Activities: Increased from 25% to 30% of the subaward. Investment Justifications: Investments are updated for FY 2022. Build America, Buy America Act (BABAA): The BABAA requires all federal agencies, including FEMA, to ensure by May 14, 2022, that no federal financial assistance for "infrastructure" projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States." For FY22 Awards, the BABAA requirement is waived. 3 Section 2— Federal Changes and Initiatives 1 2022 FY 2022 National DHS/FEMA annually publishes the National Preparedness Report Priorities (NPR) to report national progress in building, sustaining, and delivering the core capabilities outlined in the goal of a secure and resilient nation. This analysis provides a national perspective on critical preparedness trends for whole community partners to use to inform program priorities, allocate resources, and communicate with stakeholders about issues of concern. HSGP Subrecipients are required to prioritize grant funding to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the Threat Hazard Identification and Risk Assessment (THIRA)/Stakeholder Preparedness Review (SPR) process. DHS/FEMA continually assess changes to the threat landscape to further the National Preparedness Goal (NPG) of a secure and resilient nation. The following are national priority areas for FY 2022, including the corresponding percentage of funds required in each area: • Enhancing information and intelligence sharing and cooperation with federal agencies, including DHS - 3%; • Enhancing the protection of soft targets/crowded places - 3%; • Enhancing cybersecurity - no minimum; • Enhancing community preparedness and resilience - 3% • Combating domestic violent extremism through enhanced intelligence collection & analysis, training, and community resilience - 3%; and • Enhancing election security- no minimum. The NPA specifically addressing emerging threats has been removed, but activities in this category remain allowable expenses under other investment areas. Further, applicants must spend a minimum of 30% of their SHSP and UASI awards across the six NPAs but have new flexibility on how that funding is allocated. Although 12% is required in minimum spending across four NPAs, as noted above, the remaining 18% can be allocated across any of the six NPAs. Election security and Enhancing Cybersecurity do not require a minimum allocation. National Priority projects will be reviewed for effectiveness by DHS/FEMA and must be deemed effective prior to the obligation or expenditure of funds. 4 Section 2— Federal Changes and Initiatives 1 2022 FY 2022 National Projects requiring additional information for DHS/FEMA to Priorities (cont.) determine effectiveness of the project, or projects deemed ineffective, will have a hold placed on their subaward pending submission of requested information and DHS/FEMA approval. Once a project is approved by DHS/FEMA, modifications to the project have special restrictions regarding modifications as indicated below: Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request. Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form. Effectiveness will be evaluated by DHS/FEMA, Cybersecurity and Infrastructure Security Agency, DHS Office of Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and/or other DHS components, as appropriate. FEMA will determine whether the proposed approach is clear, logical, and reasonable to address the priority areas of interest and contribute to a culture of national preparedness, based on the following four factors: • Investment Strategy (40%): Projects will be evaluated based on the quality and extent to which the strategy effectively demonstrates supporting the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the nation. • Budget (20%): Projects will be evaluated based on the extent to which a budget plan for each investment demonstrates how grant expenditures maximize cost effectiveness. 5 Section 2— Federal Changes and Initiatives 1 2022 FY 2022 National Impact/Outcomes (40%): Projects will be evaluated on how Priorities (cont.) this investment helps the jurisdiction close capability gaps identified in its Stakeholder Preparedness Review and addresses national priorities outlined in the FY 2022 NOFO. Further, proposals will be evaluated on their identification and estimated improvement of core capability(ies), the associated standardized target(s) that align with their proposed investment, and the ways in which improvements are measured and/or evaluated. • Past Performance (additional consideration): Projects will be evaluated based on the Subrecipient's demonstrated capability to execute the proposed investments. Under this factor, FEMA will consider the information provided by the Subrecipient and may also consider relevant information from other sources. A detailed description of allowable investments for each national priority is included in the FY 2022 HSGP NOFO (Section-AL. National Whole Community Preparedness - Subrecipients should engage Campaigns and with the whole community to advance individual and community Programs preparedness and to work as a nation to build and sustain resilience. In doing so, Subrecipients are encouraged to consider the needs of individuals with access and functional needs and limited English proficiency in the activities and projects funded by the grant. Subrecipients should utilize established best practices for whole community inclusion and engage with stakeholders to advance individual and jurisdictional preparedness and resilience. Subrecipients are encouraged to consider the necessities of all Californians in the activities and projects funded by the grant, including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity, and other underserved populations. 6 Section 2— Federal Changes and Initiatives 1 2022 National Active Shooter Preparedness - DHS developed a comprehensive Campaigns and Active Shooter Preparedness website, which strives to enhance Programs (cont.) national preparedness through a whole-community approach by providing the necessary products, tools, and resources to help all stakeholders prepare for and respond to an active shooter incident. Subrecipients are encouraged to review the referenced active shooter resources and evaluate their preparedness needs. Soft Targets and Crowded Places - States, territories, UAs, and public and private sector partners are encouraged to identify security gaps and build capabilities that address security needs and challenges related to protecting locations or environments that are easily accessible to large numbers of people on a predictable or semi-predictable basis that have limited security or protective measures in place, including town centers, shopping malls, open-air venues, outside hard targets/venue perimeters, and other places of meeting and gathering . For more information, please see DHS's Hometown Security Program. Community Lifelines - FEMA created Community Lifelines to reframe incident information and impacts using plain language and unity of effort to enable the integration of preparedness efforts, existing plans, and identifies unmet needs to better anticipate response requirements. Additional information may be found at the Community Lifelines Implementation Toolkit website. Strategic Framework for Countering Terrorism and Targeted Violence - DHS adopted the DHS Strategic Framework for Countering Terrorism and Targeted Violence which explains how the department will use the tools and expertise that have protected and strengthened the country from foreign terrorist organizations to address the evolving challenges of today. Countering Violent Extremism (CVE) Training - Foreign terrorist groups and individual terrorist thought leaders recruit or inspire Westerners to carry out attacks against western and U.S. targets, including individuals living in communities with the U.S. via, but not limited to, print, video, and social media, as well as through personal interaction. But we also know that violent extremism is not a phenomenon restricted solely to one community and that any effort to counter violent extremism must be applicable to all ideologically motivated violence. Efforts to provide information and training regarding CVE should emphasize the strength of local communities' approach. 7 Section 2— Federal Changes and Initiatives 1 2022 National The National Cybersecurity Review (NCSR) is a required Cybersecurity assessment for all Subrecipients of State Homeland Security Review Program (SHSP) and Urban Areas Security Initiative (UASI) funding to be completed between October and December 2022. The NCSR is a no-cost, anonymous, and annual self-assessment designed to measure gaps and capabilities of state, local, tribal, territorial, nonprofit, and private sector agencies' cybersecurity programs. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In these cases, Subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by Cal OES. The Chief Information Officer (CIO), Chief Information Security Officer (CISO), or equivalent should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. Additional information may be found in IB 439 and 429a. NIMS Prior to the allocation of any federal preparedness awards, Implementation Subrecipients must ensure and maintain the adoption and implementation of the National Incident Management System (NIMS). Law A minimum of 30% of the total subaward amount must be Enforcement dedicated to Law Enforcement Terrorism Prevention Activities Terrorism (LETPA). Activities outlined in the National Prevention Framework Prevention and National Protection Framework are eligible for use of LETPA- Activities focused funds. Additionally, investments that support LETPA can also support an NPA. All other terrorism prevention activities proposed for funding under LETPA must be formally pre-approved by FEMA. Refer to IB 473 for additional information. Management The Management and Administration (M&A) allowance for and Subrecipients is set at a maximum of 5% for FY 2022 HSGP. Administration Indirect Costs Indirect costs are allowable under the FY 2022 HSGP Grant Award. Subrecipients who claim indirect costs may do so, provided they use one of the following two methods: 8 Section 2— Federal Changes and Initiatives 1 2022 Indirect Costs 1 . Subrecipients with an indirect cost rate approved by their (cont.) cognizant federal agency may claim indirect costs based on the established rate. Indirect costs claimed must be calculated using the base approved in the indirect cost negotiation agreement. A copy of the approved negotiation agreement is required at the time of application. 2. Subrecipients who have never received a negotiated indirect cost rate and receive less than $35 million in direct federal funding per year may claim the 10% de minimis indirect cost rate based on Modified Total Direct Costs (MTDC) as defined in 2 C.F.R. § 200.1 and Subpart E. Indirect costs are in addition to the M&A allowance and must be included in the Grant Award application as a "Project" and reflected in the Financial Management Forms Workbook (FMFW) on the Indirect cost category ledger if being claimed under the award. Indirect costs must be based on the claimed direct project costs, excluding equipment expenditures and other distorting items. Up to $25,000 of each subaward may be included as a direct project cost when calculating indirect costs based on MTDC. Indirect costs must be claimed no more than once annually, and only at the end of the Subrecipient's fiscal year. An exception to this rule applies if there is a mid-year change to the approved indirect cost rate; in this case, costs incurred to date must be claimed. At that time, a Grant Subaward Modification reflecting the rate change must also be submitted to Cal OES, along with a copy of the new indirect cost rate agreement. Organization Operational overtime costs are allowable for increased security Costs - Overtime measures at critical infrastructure sites if associated with detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events. Pursuant to page A-4 of the Preparedness Grants Manual, all operational overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in Table 2: Authorized Operational Overtime Categories. Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explains how the overtime activity is responsive to the threat. 9 Section 2— Federal Changes and Initiatives 1 2022 Organization Post-event operational overtime requests will only be considered Costs - Overtime on a case-by-case basis, where it is demonstrated exigent (cont.) circumstances prevented submission of a request in advance of the event or activity. Requests for overtime costs must be submitted to Cal OES via the Allowability Request Form at the time of application, if the activity will occur within one year of the final application submission. All subsequent requests must be submitted at least 60 days in advance of the activity. All operational overtime costs must be formally pre-approved in writing by DHS/FEMA. Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used for personnel costs, totaling up to 50 percent of each fund source. A Subrecipient may request this requirement be waived by DHS/FEMA, via Cal OES. Requests for personnel cap waivers must be submitted separately for each fund source in writing to the Program Representative on official letterhead, with the following information: • Documentation explaining why the cap should be waived; • Conditions under which the request is being submitted; and • A budget and method of calculation of personnel costs both in percentages of the Grant Award and in total dollar amount (waivers must be calculated separately for SHSP and UASI, outlining salary, fringe benefits, and any M&A costs). Subrecipient requests to exceed the personnel cap must be received by Cal OES at the time of application. Subaward modifications impacting the personnel cap will be reviewed on a case-by-case basis and may require the submittal of the above- mentioned information. Please see IB 421 b for more information on the waiver process. Equipment Allowable HSGP equipment is listed on the FEMA Authorized Typing/ Equipment List (AEL) website. Identification and Use Subrecipients that allocate HSGP funds towards equipment are required to type and identify the capability associated with that equipment. The FEMA Resource Typing Library Tool (RTLT)can be used to help determine the type and capability. 10 Section 2— Federal Changes and Initiatives 1 2022 Equipment Per FEMA policy, the purchase of weapons and weapon Typing/ accessories are not allowed with HSGP funds. Special rules apply Identification and to pharmaceutical purchases,medical countermeasures, and Use (cont.) critical emergency supplies; refer to page A-10 of the Preparedness Grants Manual for additional information. Expenditures for general purpose equipment are allowable if they align to and support one or more core capabilities identified in the NPG, and in addition, are deployable/sharable through the Emergency Management Assistance Compact and allowable under 6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants Manual for examples of allowable general-purpose equipment. Equipment Use of HSGP funds for maintenance contracts, warranties, repair Maintenance/ or replacement costs, upgrades, and user fees are allowable as Sustainment described in FEMA IBs 336 and 379, as well as Grant Programs Directorate (GPD) Policy FP-205-402-125-1 . Emergency All Subrecipient emergency communications projects must Communications comply with the SAFECOM Guidance on Emergency Projects Communications Grants and describe in their FMFW how such activities align with the goals of the Statewide Communications Interoperability Plan. Telecom Effective August 13, 2020, section 889(f)(2)-(3) of the John S. Equipment and McCain National Defense Authorization Act for FY 2019 (NDAA) Services and 2 C.F.R. § 200.216 prohibit DHS/FEMA Recipients and Prohibitions Subrecipients (including their contractors and subcontractors) from using any FEMA funds under open or new awards for the following telecommunications equipment or services: 1 ) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); 2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3) Telecommunications or video surveillance services provided by such entities or using such equipment; or 11 Section 2— Federal Changes and Initiatives 1 2022 Telecom 4) Telecommunications or video surveillance equipment or Equipment and services produced or provided by an entity that the Secretary Services of Defense, in consultation with the Director of National Prohibitions Intelligence or the Director of the Federal Bureau of (cont.) Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People's Republic of China. Please see FEMA Policy #405-143-1 for additional information. Small All requests to purchase Small Unmanned Aircraft Systems (SUAS) Unmanned with FEMA grant funding must comply with IB 426 and include Aircraft Systems copies of the policies and procedures in place to safeguard individuals' privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the SUAS equipment. The Authorized Equipment Listing for 030E-07-SUAS details questions that must be included in the Aviation Request justification. Please reference Presidential Memorandum: Promoting Economic Competitiveness While Safeguarding Privacy, Civil Rights, and Civil Liberties in Domestic Use of Unmanned Aircraft Systems and contact your Program Representative for additional information. Emergency Subrecipients must update their Emergency Operations Plan at Operations Plans least once every two years to remain compliant with the Comprehensive Preparedness Guide 101 version 2.0. Conflict of To eliminate and reduce the impact of conflicts of interest in the Interest subaward process, Subrecipients and pass-through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards. Subrecipients and pass-through entities are also required to follow any applicable federal, state, local, and tribal statutes or regulations governing conflicts of interest in the making of subawards. Subrecipients must disclose to their Program Representative, in writing, any real or potential conflict of interest as defined by the federal, state, local, or tribal statutes or regulations, which may arise during the administration of the HSGP subaward within five days of learning of the conflict of interest. 12 Section 2— Federal Changes and Initiatives 1 2022 BABAA The BABA Act requires all federal agencies, including FEMA, to ensure by May 14, 2022, that no federal financial assistance for "infrastructure" projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States." For FY 2022 this requirement has been waived. Additional information for the BABA Act is available here. 13 Section 3— State Changes and Initiatives 1 2022 FY 2022 The State prioritized the following investment strategies for the Investments FY 2022 subawards: 1 . Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies, including DHS (National Priority); 2. Enhance the Protection of Soft Targets/Crowded Places (National Priority); 3. Enhance Cybersecurity (National Priority); 4. Enhancing Community Preparedness and Resilience (National Priority); 5. Combating Domestic Violent Extremism (National Priority); 6. Strengthen Emergency Communications Capabilities Through Planning, Governance, Technology, and Equipment; 7. Enhance Medical and Public Health Preparedness; 8. Strengthen Information Sharing and Collaboration (non-Fusion Center); 9. Enhance Multi-Jurisdictional/Inter-Jurisdictional All- Hazards/Whole Community Incident Planning, Response & Recovery Capabilities; 10.Protect Critical Infrastructure and Key Resources (includes Food and Agriculture); and 11 .Enhance Election Security (National Priority). California The State prioritized the following California Homeland Security Homeland Strategy Goals for the FY 2022 subawards: Security Strategy Goals 1 . Enhance Information Collection, Analysis, and Sharing, in Support of Public Safety Operations Across California; 2. Protect Critical Infrastructure and Key Resources from All Threats and Hazards; 3. Strengthen Security and Preparedness Across Cyberspace; 4. Strengthen Communications Capabilities through Planning, Governance, Technology, and Equipment; 5. Enhance Community Preparedness; 6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards Incident Catastrophic Planning, Response, and Recovery Capabilities; 7. Improve Medical and Health Capabilities; 8. Enhance Incident Recovery Capabilities; 9. Strengthen Food and Agriculture Preparedness; and 10.Enhance Homeland Security Exercise, Evaluation, and Training Programs. 14 Section 3— State Changes and Initiatives 1 2022 State Initiative For FY 2022, Cal OES shall retain 20% of the SHSP and 18.5% of the Funding UASI funding for state initiatives. "On Behalf Of" Cal OES may, in conjunction with local approval authorities, designate funds "on behalf of" local entities who choose to decline or fail to utilize their subaward in a timely manner. Public Alert and Cal OES encourages Subrecipients to consider the use of this Warning funding to assist their jurisdiction's alignment with the State of California Alert and Warning Guidelines, developed pursuant to Senate Bill 833 of the 2018 Legislative Session. 15 Section 4- Required State Application Components 1 2022 Financial The FY 2022 Cal OES FMFW includes: Management Forms Workbook Grant Subaward Face Sheet- Use the Grant Subaward Face Sheet to apply for grant programs. The Grant Subaward Face Sheet must be signed and submitted in portrait format. An active UEI# (Formerly DUNS#) is required. UEI registration information is available sam.gov. Authorized Body of 5 - Provide the contact information of Authorized Agents (AA), delegated via the GBR or Signature Authorization Form, including staff related to grant activities. More than one person is recommended for designation as the AA; in the absence of an AA, an alternate AA can sign requests. Project Ledger-The project ledger is used in the application process to submit funding information and is used for submitting cash requests, grant subaward modifications, and assists with the completion of the Biannual Strategy Implementation Report (BSIR). Planning Ledger- Provides detailed information on grant-funded planning activities with a final product identified. Organization Ledger- Provides detailed information on grant- funded organizational activities. Equipment Ledger- Detailed information must be provided under the equipment description for all grant-funded equipment. AEL numbers must be included for all items of equipment. Always refer to the AEL for a list of allowable equipment and conditions, if any. Training Ledger- Provides detailed information on grant-funded training activities. All training activities must receive Cal OES approval prior to starting the event, including a Training Feedback number. The Training Request Form must be submitted and approved to obtain a Training Feedback number and should be submitted at least 30 days in advance. Exercise Ledger- Provides detailed information on grant-funded exercises. M&A Ledger- Provides information on grant-funded M&A activities. 16 Section 4- Required State Application Components 1 2022 Financial Indirect Costs Ledger- Provides information on indirect costs. Management Forms Workbook Consultant-Contractor Ledger- Provides detailed information on (cont.) grant-funded consultants and contractors. Authorized Agent Page -The AA Page must be submitted with the application, all cash requests, and Grant Subaward Modifications. The AA Page must include a valid signature on file with Cal OES and the date. Subrecipient Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the risk of Grants non-compliance with federal statutes, regulations, and grant Management terms and conditions posed by each Subrecipient of pass- Assessment through funding. The Subrecipient Grants Management Assessment Form contains questions related to an organization's experience in the management of federal grant awards. It is used to determine and provide an appropriate level of technical assistance, training, and grant oversight to Subrecipients during the subaward. The questionnaire must be completed and returned with the grant application. Application Federal Funding Accountability and Transparency Act (FFATA) Attachments Financial Disclosure - Use the FFATA Financial Disclosure Form to provide the information required by the Federal Funding Accountability and Transparency Act of 2006. Certification Regarding Lobbying - Use the Certification Regarding Lobbying Form to certify lobbying activities, as stipulated by the Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352. Intelligence Analysts Certificates - Pursuant to the Preparedness Grants Manual, Cal OES must have certificates for completion of training for fusion center analytical personnel. Please provide copies of certificates for each intelligence analyst, if applicable. UASI Footprint (UASIs Only) -The Urban Area Working Group (UAWG) establishes the `footprint' of the UA. A map or list defining the footprint must be included with the application. UAWG Member Roster (UASIs Only) - A list of all current UAWG members with positions or titles. 17 Section 4- Required State Application Components 1 2022 Application Indirect Cost Rate Agreement- If claiming indirect costs at a Attachments federally-approved rate, please provide a copy of the approved (cont.) indirect cost rate agreement. Standard The Standard Assurances list the requirements to which the Assurances Subrecipients will be held accountable. All Applicants will be required to submit a signed, original of the FY 2022 Standard Assurances as part of their FY 2022 HSGP application. The required Standard Assurances can be found only in PDF format on the Cal OES website. NOTE: Self-created Standard Assurances will not be accepted. Operational Governing Body Resolution -The GBR appoints AAs (identified by Areas and Urban the individual's name or by a position title) to act on behalf of the Areas governing body and the Applicant by executing any actions necessary for each application and subaward. All Applicants are required to submit a copy of an approved GBR with their grant application. Resolutions may be valid for up to three grant years given the following: • The resolution identifies the applicable grant program (e.g., EMPG and/or HSGP); • The resolution identifies the applicable grant years, (e.g., FY 2021 , FY 2022, FY 2023); and • Adheres to any necessary elements required by local protocols, rules, etc., if applicable. Resolutions that only identify a single grant program will only be valid for that single program. Resolutions that do not identify applicable grant years will only be valid for the grant year in which the resolution was submitted. Authorized Agent Information - For each person or position appointed by the governing body, identify the individual in the Authorized Body of 5 ledger of the FMFW. 18 Section 4- Required State Application Components 1 2022 Operational All changes in AA and contact information must be provided to Areas and Urban Cal OES in writing. If the GBR identifies the AA by name, a new Areas (cont.) Resolution is needed when changes are made. If the GBR identifies the AA by position and/or title, changes may be made by submitting a request on the entity's letterhead, signed by an existing AA. Cal OES will not accept signatures of an AA's designee, unless authorized by the Governing Body's resolution. A change to an AA's designee must be submitted on agency letterhead and signed by the AA, announcing the change to their designee. Operational Approval Authority Body- OAs must appoint an Anti-Terrorism Areas Only Approval Body (Approval Authority) to have final approval of the OA's application for HSGP funds. Each member of the Approval Authority must provide written agreement with the OA's application for HSGP funds. The Approval Authority shall consist of the following representatives, and additional voting members may be added by a simple majority vote of the following standing members: • County Public Health Officer or designee responsible for Emergency Medical Services • County Fire Chief or Chief of Fire Authority • Municipal Fire Chief (selected by the OA Fire Chiefs) • County Sheriff • Chief of Police (selected by the OA Police Chiefs) Urban Areas Urban Area Working Groups (UAWGs) - Membership in the UAWG Only must provide either direct or indirect representation for all relevant jurisdictions and response disciplines (including law enforcement, fire service, EMS, hospitals, public health, and emergency management) that comprise the defined UA. It also must be inclusive of local Citizen Corps Council and tribal representatives. The UAWG should also ensure the integration of local emergency management, public health, and health care systems into a coordinated sustained local capability to respond effectively to a mass casualty incident. Additional group composition criteria is found in the FEMA Preparedness Grants Manual. THIRA - Subrecipients are required to submit a THIRA for all 32 core capabilities. Beginning in 2019, UAs are required to submit a THIRA every three years. An annual capability assessment will still be required. 19 Section 4- Required State Application Components 1 2022 Urban Areas SPR -The SPR is an annual grant requirement for all states, Only (cont.) territories, and UAs. It is an annual capability assessment, which helps jurisdictions identify capability gaps and prioritize investment requirements to reach the targets set in their THIRA. Fusion Centers All fusion center investments must align to, and reference, Only specific performance areas of the assessment that the funding is intended to support. Fusion Centers are also required to follow all Reporting and Administrative Metrics for California Fusion Centers, as set forth in the Governor's Homeland Security Advisor/Cal OES Director's letter dated March 16, 2016. These operational and administrative metrics set forth an integrated and coordinated approach for regular and proactive information and intelligence sharing between all fusion centers in the California State Threat Assessment System (STAS). State Agencies State Agencies, and federally recognized tribes may submit the and Tribes Only Signature Authorization Form in lieu of a GBR, signed by the most senior ranking official, such as the Secretary, Director, President, Chancellor, or Chairperson. 20 Section 5— State Application Process 1 2022 Application Subrecipients must submit an electronic copy of their completed Submission FMFW to their Program Representative for review. After the application is approved, a completed copy of the FMFW, along with all other application components must be submitted, with official signatures, by the application due date. During the application process, if it is determined not all allocated funds can be expended by the end of the period of performance, please inform a Program Representative as soon as possible. The completed application should be received by Cal OES no later than the date provided in the FY 2022 HSGP Timeline, referenced as Attachment B. Late or Late or incomplete applications may be denied. If an application Incomplete is incomplete, the Program Representative may request Application additional information. Requests for late submission of applications must be made in writing to the Program Representative prior to the application due date. Cal OES has sole discretion to accept or reject a late or incomplete grant application. HSGP Contact All Subrecipient application materials, questions, comments, and Information correspondence should be directed to: California Governor's Office of Emergency Services ATTN: Grants Management (Building E) Homeland Security Grants Unit 3650 Schriever Avenue Mather, CA 95655 Darlene Arambula (916) 845-8427 Christopher Camacho (916) 845-8789 Laura Halverstadt (916) 845-8899 Antoinette Johnson (916) 845-8260 Jim Lane (916) 845-8428 Vidal Lopez (916) 845-8744 Abigayle Tirapelle (916) 845-8400 The Program Representative Regional Assignments Map is available at the Cal OES website under "Regional Assignments". 21 Section 5— State Application Process 1 2022 Subaward Subrecipients will receive a formal notification of award no later Approval than 45 days after Cal OES accepts the federal grant award. The award letter must be signed, dated, and returned to Cal OES within 20 calendar days. Once the completed application, along with the signed award letter, is received and approved, reimbursement of eligible subaward expenditures may be requested using the Cal OES FMFW. 22 Section 6— Post Award Requirements 1 2022 Payment To request an advance or cash reimbursement of HSGP funds, Request Process Subrecipients must first complete a payment request using the Cal OES FMFW, returning it to the appropriate Program Representative. Subrecipients who fail to follow the workbook instructions may experience delays in processing the payment request. Payments can only be made if the Subrecipient has an approved application. Advances and An Advance payment is a payment that is requested before Interest Earned Subrecipients have disbursed the funds for program purposes. on Advances Subrecipients may be paid an advance, provided they maintain a willingness and ability to maintain procedures to minimize the time elapsing between the receipt of funds and their disbursement. The timing and amount of advance payments must be as close as administratively feasible to the actual disbursements by the Subrecipient for project costs. Federal rules require advances to be deposited in interest- bearing accounts. Interest earned amounts up to $500 per year may be retained by Subrecipients for administrative expenses; any additional interest earned on federal advance payments must be returned annually to Cal OES. Semi-Annual All Subrecipients must report expenditures and request funds at Drawdown least semi-annually throughout the period of performance. Semi- Requirements annual drawdowns should occur by March and October of each calendar year following final approval of the subaward application, except for the final cash request, which must be submitted within 20 calendar days after the end of the period of performance. Modifications Post-award budget and scope modifications must be requested using the Cal OES HSGP FMFW vl .22, signed by the Subrecipient's AA, and submitted to the Program Representative. The Subrecipient may implement grant modification activities, and incur associated expenses, only after receiving written final approval of the modification from Cal OES. 23 Section 6— Post Award Requirements 1 2022 Modifications Subrecipients must provide a written justification with all (cont.) modification requests. The justification may be included in the body of the e-mail transmitting the request, or in a document attached to the transmittal e-mail. Please reference GMM 2018- 17 for additional information regarding modification requests. Modifications to National Priority Projects have additional restrictions as indicated below: Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request. Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form. Training All grant-funded training activities must receive Cal OES approval prior to starting the training event. Cal OES shall allow Subrecipients to develop a "placeholder" for future training conferences when an agenda has not been established at the time Subrecipient applications are due. Please work with a Program Representative and the Training Branch to identify a possible "placeholder" for these types of training activities. When seeking approval of non-DHS/FEMA developed courses, course materials must be submitted with the approval requests. Conditional approvals are not offered. Subrecipients must complete a Training Request Form and submit it electronically to the Cal OES Training Branch to be approved with a Training Feedback Number before beginning any training activities. This includes project components like travel to, materials for, or attendance in training courses. Training Feedback Numbers should be obtained no later than 30 days before the first day of the training or related activities. Requests that are submitted with less than 30 days prior to the start of the training or activity are not guaranteed to be approved in time and run the risk of training being unallowable. Training Feedback numbers must be included on the FMFW Training Ledger to be considered for reimbursement. For more information on this or other training-related inquiries, contact the Cal OES Training Branch at (805) 594-2500. 24 Section 6— Post Award Requirements 1 2022 Exercises, Subrecipients should engage stakeholders to identify long-term Improvement training and exercise priorities. These priorities should address Plans, and After- capability targets and gaps identified through the THIRA and SPR Action Reporting process, real-world events, previous exercises, and national areas for improvement identified in the NPR. Subrecipients must report on all exercises conducted with HSGP grant funds. An After-Action Report (AAR)/Improvement Plan (IP) or Summary Report (for Seminars and Workshops) must be completed and submitted to Cal OES within 90 days after exercise/seminars/workshops are conducted. It is acceptable to submit an Exercise Summary Report for Seminars and Workshops in lieu of a full AAR/IP. Please e-mail AAR/IPs and Summary Reports to: • hseep@fema.dhs.gov • exercise@caloes.ca.gov • christopher.camacho@caloes.ca.gov For exercise-related issues and/or questions, please email the Cal OES Exercise Team at exercise@caloes.ca.gov. Exercise costs will not be considered for reimbursement until an AAR/IP is received by Cal OES. Procurement Subrecipients must conduct procurement utilizing documented Standards and local government procurement standards and procedures, or the Written federal procurement standards found in 2 C.F.R. Part 200, Procedures whichever is more strict. Procurement standards must also contain a written conflict of interest policy which reflect applicable federal, state, local, and tribal laws. Procurement Effective June 20, 2018, the micro-purchase threshold was Thresholds increased from $3,500 to $10,000 and the simplified acquisition threshold was increased from $150,000 to $250,000. These increases apply to all Subrecipient procurements executed on or after June 20, 2018. Refer to IB 434 for additional information. 25 Section 6— Post Award Requirements 1 2022 Procurement Per 2 C.F.R. § 200.318(i), non-federal entities other than states and Documentation territories are required to maintain and retain records sufficient to detail the history of procurement covering at least the rationale for the procurement method, contract type, contractor selection or rejection, and the basis for the contract price. For any cost to be allowable, it must be adequately documented per 2 C.F.R. 200.403(g). Documentation that would cover this information include, but are not limited to: • Solicitation documentation, such as requests for quotes, invitations for bids, or requests for proposals; • Responses to solicitations, such as quotes, bids, or proposals; • Pre-solicitation independent cost estimates and post- solicitation cost/price analyses on file for review by federal personnel, if applicable; • Contract documents and amendments, including required contract provisions; and other documents required by federal regulations applicable at the time a grant is awarded to a Subrecipient. Noncompetitive All noncompetitive procurements exceeding the simplified Procurement acquisition threshold requires Cal OES prior written approval to be eligible for reimbursement. This method of procurement must be approved by the local Purchasing Agent prior to submitting a request for Cal OES approval. A copy of the Purchasing Agent's approval must be included with the Cal OES Request for Noncompetitive Procurement Authorization form. Cal OES may request additional documentation that supports the procurement effort. Cal OES will not reimburse for any noncompetitive procurement contracts for any HSGP terrorism-related training, regardless of the cost of the training. Exceptions to this policy may be approved in limited circumstances, e.g., related to a procurement effort that has resulted in inadequate competition. Please refer to GMM2017-01 A and GMM2021-05 for additional guidance. Performance Due to the risks associated with delays in vendor delivery of large Bond equipment procurements, DHS/FEMA allows Subrecipients to obtain a "performance bond" for items that are paid for up front to ensure delivery of the equipment within the grant performance period. 26 Section 6— Post Award Requirements 1 2022 Performance Cal OES requires Subrecipients obtain a performance bond for Bond (cont.) any equipment item over $250,000 or any vehicle, aircraft, or watercraft that has been paid with HSGP funds prior to receiving the final product(s). Performance Bond Waivers may be granted on a case-by-case basis and must be submitted to Cal OES prior to procurement. Environmental DHS/FEMA is required to ensure all activities and programs that Planning and are funded by the agency comply with federal Environmental Historic Planning and Historic Preservation (EHP) regulations. Subrecipients Preservation proposing projects or activities (including, but not limited to, training, exercises, the installation of equipment, and construction or renovation projects) that have the potential to impact the environment, or a historic structure must participate in the EHP screening process. EHP Screening Memos must include detailed project information, explain the goals and objectives of the proposed project, and include supporting documentation. DHS/FEMA may also require the Subrecipient to provide a confidential California Historical Resources Information System (CHRIS) report in addition to the EHP Screening Form. Determination on the necessity of a CHRIS report is based upon information disclosed on the form. Program Representatives will provide additional instructions should this report be required. EHP Screening Requests should be submitted to Cal OES as early as possible. All projects/activities triggering EHP must receive DHS/FEMA written approval prior to commencement of the funded activity. Updated information may be referenced in the FEMA GPD EHP Policy Guidance. Construction When applying for construction activity at the time of and Renovation application, including communication towers, Subrecipients must submit evidence of approved zoning ordinances, architectural plans, any other locally required planning permits, and a notice of federal interest. Additionally, Subrecipients are required to submit an SF-424C Budget and Budget Detail that cites project costs. Communication tower construction requests also require evidence that the Federal Communications Commission's Section 106 review process was completed. 27 Section 6— Post Award Requirements 1 2022 Construction Subrecipients using funds for construction projects must comply and Renovation with the Davis-Bacon Act. Subrecipients must ensure that their (cont.) contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character like the contract work in the civil subdivision of the state in which the work is to be performed. Project construction using SHSP and UASI funds may not exceed $1 ,000,000 or 15% of the grant subaward (For the purposes of limitations on funding levels, communications towers are not considered construction). Written approval for construction must be provided by DHS/FEMA prior to the use of any HSGP funds for construction or renovation. Inventory Subrecipients must use standardized resource management Control and concepts for resource typing and credentialing, in addition to Property maintaining an inventory by which to facilitate the effective Management identification, dispatch, deployment, tracking, and recovery of resources. Subrecipients must have an effective inventory management system, to include: • Property records that document description, serial/ID number, fund source, title information, acquisition date, cost, federal cost share, location, use, condition, and ultimate disposition; • A physical inventory conducted at least every two years; • A control system to prevent loss, damage, and theft of grant purchased equipment and supplies; and • Adequate maintenance procedures to keep the property in good condition. Equipment When original or replacement equipment acquired under the Disposition HSGP is no longer needed for program activities, the Subrecipient must contact the Program Representative to request disposition instructions. See 2 C.F.R. § 200.313(e). 28 Section 6— Post Award Requirements 1 2022 Performance Subrecipients must complete a Biannual Strategic Reporting Implementation Report (BSIR) each Winter and Summer using the DHS/FEMA Grants Reporting Tool (GRT) for the duration of the subaward period of performance or until all grant activities are completed and the subaward is formally closed by Cal OES. Failure to submit a BSIR could result in subaward reduction, suspension, or termination. Access to the BSIR may be obtained through the GRT. To create a new account, please click the link that reads, "Register for an account" and follow the instructions provided. The Subrecipient will be required to ensure up-to-date project information is entered. The Project Ledger in the FMFW may assist with the BSIR data entry process. For additional assistance with the GRT, please contact your Program Representative. Extension Extensions to the initial period of performance identified in the Requests subaward will only be considered through formal, written requests to your Program Representative. Upon receipt of the extension request, Cal OES will: 1 . Verify compliance with performance reporting requirements by confirming the Subrecipient has submitted all necessary performance reports; 2. Confirm the Subrecipient has provided sufficient justification for the request; and 3. If applicable, confirm the Subrecipient has demonstrated sufficient progress in past situations where an extension was authorized by Cal OES. Extension requests will be granted only due to compelling legal, policy, or operational challenges, must be project-specific and will only be considered for the following reasons: 1 . Contractual commitments with vendors that prevent completion of the project within the period of performance; 2. The project must undergo a complex environmental review which cannot be completed within this timeframe; 3. Projects are long-term by design and therefore, acceleration would compromise core programmatic goals; and 4. Where other special circumstances exist. 29 Section 6— Post Award Requirements 1 2022 Extension To be considered, extension requests must be received no later Requests (cont.) than 60 days prior to the end of the Subrecipient's period of performance and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: 1 . Grant program, fiscal year, and award number; 2. Reason for delay; 3. Current status of the activity/activities; 4. Approved period of performance termination date and new project completion date; 5. Amount of funds drawn down to date; 6. Remaining available funds, both federal and non-federal; 7. Budget outlining how remaining federal and non-federal funds will be expended; 8. Plan for completion, including milestones and timeframes for each milestone and the position/person responsible for implementing the plan for completion; and 9. Certification the activity/activities will be completed within the extended period of performance without any modification to the original Project Scope. General questions regarding extension requirements and the extension request form, should be directed to your Program Representative. For additional information, please see IB 379. Extension requests for personnel and salaries do not meet the requirements of IB 379 and will not be granted. Subrecipients are expected to complete all grant-funded personnel activities by the end of the subaward period of performance. Progress Reports All Subrecipients that receive Cal OES approval to extend their on Grant FY 2022 grant subaward period of performance may be required Extensions to submit progress reports indicating completed and future project milestones on all extended projects. Progress reports must be submitted electronically to the Subrecipient's Program Representative. Deadlines for the submission of progress reports will be established at the time of extension approval. Monitoring Cal OES Grants Monitoring actively monitors Subrecipients, through day-to-day communications, programmatic site visits, desk, and on-site compliance assessments. The purpose of the compliance assessment is to ensure Subrecipients are in compliance with applicable state and federal regulations, grant guidelines, and programmatic requirements. 30 Section 6— Post Award Requirements 1 2022 Monitoring Monitoring activities may include, but are not limited to: (cont.) • Verifying entries recorded on the FMFW categories are properly supported with source documentation; • Eligibility of and support for expenditures, typically covering two to three years of data; • Comparing actual Subrecipient activities to those approved in the grant application and subsequent modifications, including the review of timesheets and invoices as applicable; • Procurements and contracts; • Ensuring equipment lists are properly maintained and physical inventories are conducted; • Ensuring advances have been disbursed in accordance with applicable guidelines; and • Confirming compliance with: • Standard Assurances, and • Information provided on performance reports and payment requests NOTE: It is the responsibility of all Subrecipients that pass down grant funds to other entities, to maintain and utilize a formal process to monitor the grant activities of their subawards. This requirement includes, but is not limited to, on-site verification of grant activities, as required. It is common for Subrecipients to receive findings in a programmatic site visit or compliance assessment, which require a Corrective Action Plan (CAP) to be submitted by Subrecipients. Those Subrecipients who fail to submit a CAP, as required, shall have a "hold" placed on any future reimbursements until the "finding" is resolved. Failure to Submit Periodic reporting is required by the grant. Subrecipients who miss Required Reports a single reporting deadline may receive a letter addressed to their Board of Supervisors informing them of the failure to report. County OAs and tribes who fail to report twice consecutively may have subsequent awards reduced by 10% until timely reporting is reestablished; UASIs may have a "hold" placed on any future reimbursements. Suspension/ Cal OES may suspend or terminate grant funding, in whole or in Termination part, or other measures may be imposed for any of the following reasons: 31 Section 6— Post Award Requirements 1 2022 Suspension/ • Failure to submit required reports. Termination • Failure to expend funds in a timely manner consistent with the (cont.) • grant milestones, guidance, and assurances. • Failure to comply with the requirements or statutory progress toward the goals or objectives of federal or state law. • Failure to make satisfactory progress toward the goals or objectives set forth in the Subrecipient application. • Failure to follow Grant Subaward requirements or Special Conditions. • Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. • False certification in the application or document. • Failure to adequately manage, monitor, or direct the grant funding activities of their Subrecipients. Before taking action, Cal OES will provide the Subrecipient reasonable notice of intent to impose corrective measures and will make every effort to informally resolve the problem. Closeout Cal OES will close-out Subrecipient awards when it determines all applicable administrative actions and all required work of the federal award have been completed. Subawards will be closed after: • All funds have been requested and reimbursed, or disencumbered; • Receiving all applicable Subrecipient reports indicating all approved work has been completed, and all funds have been distributed; • Completing a review to confirm the accuracy of reported information; • Reconciling actual costs to subawards, modifications, and payments; and • Verifying the Subrecipient has submitted a final BSIR showing all grant funds have been expended. Records The records retention period is three years from the date of the Retention Cal OES Grant Closeout letter, or until any pending litigation, claim, or audit started before the expiration of the three-year retention period has been resolved and final action is taken. 32 Section 6— Post Award Requirements 1 2022 Records For indirect cost rate proposals, cost allocation plans, or other Retention (cont.) rate computation records, the start of the record retention period is dependent on whether the proposal, plan, or other computation is required to be submitted to the federal government (or to the pass-through entity) for negotiation purposes. See 2 C.F.R. § 200.334(f). In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(_q). The Cal OES Grant Closeout Letter will notify the Subrecipient of the start of the records retention period for all programmatic and financial grant-related records. If the State Administrative Agency's award remains open after the Subrecipient's submission of the final BSIR, Cal OES will complete any additional BSIR reporting required under the award on behalf of the Subrecipient. Closed grants may still be monitored and audited. Failure to maintain all grant records for the required retention period could result in a reduction of grant funds, and an invoice to return costs associated with the unsupported activities. If documents are retained longer than the required retention period, FEMA, the DHS Office of Inspector General, Government Accountability Office, and pass-through entity have the right to access these records as well. See 2 C.F.R. §� 200.334, 200.336. 33 Attachment A - FY 2022 HSGP Final Allocations 1 2022 *SHSP allocations reflect National Priority Area project adjustments State Homeland Security Program (SHSP) Operational Area Total Award Operational Area Total Award ALAMEDA 1,650,796 ORANGE 3,091,412 ALPINE 76,144 PLACER 465,163 AMADOR 113,439 PLUMAS 93,069 BUTTE 267,310 RIVERSIDE 2,398,206 CALAVERAS 117,971 SACRAMENTO 1,578,910 COLUSA 90,054 SAN BENITO 137,459 CONTRA COSTA 1,178,218 SAN BERNARDINO 2,161,778 DEL NORTE 100,963 SAN DIEGO 3,210,706 EL DORADO 256,681 SAN FRANCISCO 878,889 FRESNO 1,039,637 SAN JOAQUIN 823,129 GLENN 203,261 SAN LUIS OBISPO 342,776 HUMBOLDT 203,934 SAN MATEO 785,320 IMPERIAL 246,059 SANTA BARBARA 499,634 INYO 93,103 SANTA CLARA 1,882,403 KERN 942,855 SANTA CRUZ 329,270 KINGS 220,013 SHASTA 247,206 LAKE 126,761 SIERRA 78,080 LASSEN 94,530 SISKIYOU 116,808 LOS ANGELES 9,481,458 SOLANO 501,616 MADERA 225,137 SONOMA 671,457 MARIN 320,277 STANISLAW 599,127 MARIPOSA 91,259 SUTTER 169,573 MENDOCINO 160,849 TEHAMA 137,052 MERCED 346,225 TRINITY 90,284 MO DOC 83,289 TU LARE 528,108 MONO 87,762 TUOLUMNE 127,742 MONTEREY 488,715 VENTURA 870,206 NAPA 0 YOLO 285,965 NEVADA 171,573 YUBA 148,878 *Total 41,728,499 Attachment A — FY 2022 HSGP Final Allocations 1 2022 Fusion Centers Region Total Award SAN FRANCISCO BAY AREA 1,792,050 SACRAMENTO/CENTRAL VALLEY AREA 2,565,000 GREATER LOS ANGELES AREA 2,887,500 SAN DIEGO AREA 2,047,500 ORANGE AREA 835,000 *Total 10,127,050 Urban Areas Security Initiative (UASI) *A minimum of 30% of UASI funding must be for Law Enforcement Terrorism Prevention Federal Allocation to Urban Area Allocation to UASI State Initiatives State ANAHEIM/SANTA ANA AREA 5,250,000 4,278,750 971,250 BAY AREA 37,049,000 30,194,935 6,854,065 LOS ANGELES/LONG BEACH AREA 67,182,000 54,753,330 12,428,670 RIVERSIDE AREA 3,900,000 3,178,500 721 ,500 SACRAMENTO AREA 3,800,000 3,097,000 703,000 SAN DIEGO AREA 16,696,000 13,607,240 3,088,760 Total 133,877,000 109,109,755 24,767,245 Attachment B: FY 2022 HSGP Timeline 1 2022 DHS/FEMA Announcement of 2022 HSGP May 13, 2022 Cal OES Application Due to DHS June 13, 2022 DHS Award to California September 2022 Subrecipient period of performance begins September 1 , 2022 2022 HSGP California Supplement release September 2022 Subrecipient Workshops September 2022 Subrecipient Awards (45 days from DHS award) October 2022 Subrecipient Final Applications Due to Cal OES December 31 , 2022 Subrecipient period of performance ends May 31 , 2025 Final Cash Requests due to Cal OES Within twenty (20) calendar days after end of grant Cal OES's period of performance ends August 31 , 2025 Attachment C: FY 2022 HSGP Application Checklist 2022 Subrecipient: FIPS#: Program Representative: Financial Management Forms Workbook: ❑ Grant Award Face Sheet ❑ Authorized Body of 5 ❑ Project Ledger ❑ Planning Ledger ❑ Organization Ledger ❑ Equipment Ledger ❑ Training Ledger ❑ Exercise Ledger ❑ Consultant/Contractor Ledger ❑ Management & Administration Ledger ❑ Indirect Cost Ledger ❑ Authorized Agent Sheet Attachments: ❑ Original Counter-Signed Award Letter ❑ Governing Body Resolution (Certified) ❑ Standard Assurances (Signed Originals) ❑ FFATA Certification ❑ Lobbying Certification ❑ Subrecipient Grant Management Assessment Form ❑ Indirect Cost Rate Negotiation Agreement ❑ Personnel Cap Waiver (If Applicable) ❑ Intelligence Analyst(s) Certificates (If Applicable) UASI Only: ❑ UASI Footprint ❑ UAWG Roster State Agencies and Tribes Only: ❑ Signature Authority Form (in lieu of Governing Body Resolution) For Cal OES Use Only Reviewed by: Date: Management Approval: Date: UEI ❑ LETPA 30% or >❑ M&A 5% or <❑ DocuSign Envelope ID:9C8BF3D5-D4E8-43BC-AOBD-C326AF3099CE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES) Agreement No. 22-582 (col OES ffa OWY) gpFf,/ flPS'iP4" U 19-00000yy y��/�y��• CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES GRANT SUBAWARD FACE SHEET The COitor, Govemoes Office of Ernergency Services(Cal CiES)hereby makes a Grant Subawrxd of funds to"folWwina 1. subreciplenk County o(Fsesno Ia.Ult GLP5PZLW'3IE1 t Implemerdhlg Agency: County of Fresno ter.U!Y 1 Implemnding Agency Addrew P.p,Boll 111ili7' t}isnp 9 S-law f�+) 'r- 4, Location of Ir*cP Firwo ham 4 J. DIvasferr/►rog(an Title. Homeland Security Grord PraiSam 4. Performance 1 set r rat.�22 _ May 31.2d?5 Rsrdpet Period Marl Date (End Dole) 7. Indirect Cost Rate: 10%de M1dmw Federally Approved ICI Of opplicabie): 11 lets G Fund Number Yearew saurs;e A.State B.Federal C.iolal D.Cash Match E.In-Kind Match F,Total Match G.Total cost 8 2022 HSGP• $1,039.637 $1,039,637 $1,039,637 SHSR 9. 10. 11, 12. Taal Project Cost $1,039,637 $1,039,637 $1,039,637 U.Cedificatloe-This Grand Suboward consuls of Ihis We page,the opOlcolloo for the granf,which is ollachad and made a part hereof,and the Assuronces/Cerlftalions.I hereby certify I am vested Wth the oulhortty to enter into this Grant Suboward.and have the oplorovol of the City/County Firtandol Officer, City Manager,County AdrrNnbtrolor,Gcverring board Choir.or other Approving Body.The SubreCip eni certifies that oil furs received purnwi to this agreement wil be spent exclusively On the purposes speciled In the Grant Subaward.The Sutxeciplenl accepts this Groh Subovrard and agrees to after the grand project In ac cone with the Grant Suboward as well as oB applicable state and federal lows,oudil requirements,federal program guidelines,and Cat OES policy and program guidance.The Subredole tf further agrees that the allocation of funds may be contingent on the enactment of the State Budget. 14,MCA Public Records Act-Gronl oppficatfons ere sub)ect to the Catfamio Public Records Act,Government Code section 6250 at seq.Do not put any personally ideniitloble Worrnatlon or pdvaie Informatlon on this app9aolion.R you believe that any of the information you ore putting on this oWlcation is wwmpt from the Public Records Act,please allach o statement that Indicates"of portions of the application and the bash for the exemplion.Your statement that the Information Is not subject to the Pubic Records Act wit not guarantee that the In ormotlon will not be disclosed. TL Gilielal Aogiafted to Sipe for Subreclpbrtb Nome; &ion Pa7chOCa TWe., Chairman of the Board of Suporvistrs of the County of Fresno Payment MDlfng Addrew Bart I I C1ly: Rvm zip Code+4: g775-lee signature: y Dale: U.Federal Employer ID NurnW. FOR Cal OES USE ONLY p11e fro at�y cetli° i+rrw personal Itnowlof@ IhW tx+dpeI"funds are wGUotle fa the pea O an P es mf e�Mdlure slated obove. M11%� 2/27/2023 � ,QY�w" 2/27/2023 $AlD®�... (oase) p�pbV4WIgneel lady ENY:2022-23 Chapter:43 S1: 14732 Item:0690-101-0890 Pgm:0385 FAIN#:EMW-2022SS-00043 09/01/22 to 08131/25 Fund:Federal Trust AL#:97.067 Received Epp Lv� Program:Homeland Security Grant Program 1/3/23 Match Req.:None CaIOES Project No.:0ES22HSGP000012 Amount:$1,039,637 ML#770630 SC:2022-14732 ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors Coutrtyyoff Fresno,State of Callfornla gy •�/ �'�', Deputy FY 2022 HSGP FMFW)Macro)vM 1 of 16 Grant Suboword Face 5heet Cal OES 2-101 )ReviseC 01 f2022) C AITFO RNIA GO VERNO R S OFFICE OF EMERGENCY SERVICES(Cal O ES) O R=AG INTAND CONTACT INFO RMATIO N County of Fre sno iRequest Type 2022-0043 Ca I O ES Ap p ro va 1 Authorized Body o f 5 Signatures&C onta c t Inform a tion (HSGP ONLY) Position Printed Name Title Phone Email Signature County Public Health Officer Daniel Lynch Division Manager (559)600-3387 dlvneWffiresnocounlvca eov CountyFve Chief Dustin Hail Face Chief (559)493-4300 Dustm.Ha llW-.cn.gov Municipal Fire Chief John Baia ski Fie Chief (559)324-2260 jo hnb i@c Lc to vis.c a.as County She riff 1h a m a s Tm ster Administrative Serves Dnector (559)600-6503 1homas.Tmster@ftcsnoshcnff.org Chiefof Police Phillip Cooley Deputy Chief (559)621-2201 Phft.cooley@fmsno.gov Ad d itio n a 1 Po sitio n(Optional) Additions,l Position(Optional) qP Authorized Agent Information Salutation Printed Nam Phone Email jo Address City Mr. David Luchini Director,Department of Pubhc Health 559-600-4065 dluchini(atfiesnocountvca—v P.O.Box 11867 Fresno 93775-1800 Mr. Joe Pmdo Assistant Director,Deapnment of Public 559-600-6402 ipi-adoal—nocountycaev P.O.Be.11867 Fresno 93775-1800 He a hh Mr. Bian Pacheco Chauman,Board ofSupervisom 559-600-4000 Distnctlilitesnocountvca any P.O.Box 11867 Fresno 93775-I800 Pin ergency Medical services,Division Mr. Daniel Lynch 559-600 dW (d nchfiesnocountycae P.O.Box 11867 Fresno 93775-1800 Manager NOTE: Authorized Ag e nts in ust b e d e sig na te d,b y na in e or title,in the Gove min g BodyResolution. Modifications will require additionaIdocumentation. Point ofConta ct(POC)Information Salutation Printed Nam h,Phone Email Address City Mrs. Te ni Mejo ra do Eat ergency Manager (559)600-4065 tmejomdo@fresnocountyca.gov P.O.Box 11867 Fresno 93775-1800 Mr. Da nle l Lynch Fin rg e n c y Me d is a l Se rvic a s,Division (559)600-33 87 d lyn c h@fre so o c o on rye a.g o v P.O.Box 11867 Fresno 93775-1800 Mans, r Mr. Gilbert To ryes Sta If Ana lyst (559)600-3483 g itone s@fre sno c ountyc a ov P.O.Box 11867 Fresno 93775-1800 FY 2022 HSGP FMFW(Ma c to)v.22 2 of 16 AA In to C ALIFO RNIA GOVERNORS OFFICE OF EMERG ENC Y SERVIC ES(C a 1 O ES) —JENEWPROJECTLEDG County ofFresno Request Type 2022-0043 Award To tat M&A %ofT—&A Ezp POP Start Date September 1,2022 $1,039,637 POP End Date May31,2025 Ca IOES Approval Supports Total Previously Sly be Due ct/ Project Project Funding So lotion Core Capability Deployable/ Amount 'R,NI Remaining Pe rcevt IJ Project Dtsetp line Prevwus Award Budgeted Approved Goals Subaward Title Desc npnon Source Area Capabdrnes Budding Shareable Investment? Cost Amount Tits Request Approved Balance Expended $1 039 637 $1 039 637 Fresno OAwTullz FY2022 HSGP fundsto c arty out it'sgrant 11.07 Goa1#7 Duect 001 Gmni Admm managcmc nlac-t—k,tbe Op Area'sgoaltodcvcbpa SHSP MG M&A Pm.nmg Suslam Sharoabb No $51,9$1 51,9$1 sty ndatd vzd rave ntory tmckmg system that akbcalage rites rvmg gm nt fund s can a cease a nd update. 11.09 Goa1#6 D.ect 002 lid—Cost lid—Cost SHSP EMG mdvcct Pmnnmg Ststam Sh,m a bb No $5,198 5,198 Goal Fre sno C.uvty OFS Pm,id,tin mmg opp—rives kre merge ac y myna g eme.t U.09 #10 Srbaward 003 .lre ram s[a ffto euharice the.abdtws to ca tryoat the.re sp—b dale s. HSGP-SHSP MG Laming Pm.nmg Sustain N/A No $50,822 50,822 g ']his proje ct wid fund tukeu a ad tin ve Icosts fortm mmgs. Video kh slrucNre Protection Pegmm grant Video mfiastmcmre na gar/adm mislmlor Stsfftvne is included kith,one,ll On-stave Security, U402 Goa142 Subaward 004 Mii.ageme.ta.d gm ntma.ageme.t unit that mcmdes the vs!..........t HSGP-SHSP LE Organizatwn Pmtectw and law Srsmm N/A No $15,000 15,000 training system project.v,,%hl Tiisuveoughtpmvidesprotection.f Fnfrcement softtargetsthroughoutthe County of Fresno. Ajointprojecico..m tog,fMuk'a gency la wdisciplines abm the county of Fre sno Agencieswillpurc base sod'm stall rve din.ce eq uup atant e t sl ..fied craw a l to fie stmc to re sites to'up'.. 'he preve u..u fte to,r ut a tta c ks,rid a lso Sapp art Itresponse I a b laws to any threats N m at ay arose kom such ale.tifled t—nutthteats Ma.y c a m e ra s.Abe mobile Tie project wifi consort ofvarwus ag,,ces reply crag and upgrading broken cameras and the She.ifs depadmevt ... 10 build muk4y....Weo out its tofia ftu— Ud02 Goa142 Subaw,rd 005 Video M—irent System Protectinn projectthatwillinclude protecu..of sites —P-SHSP IE equipment PhystealPmtective Baikl Shareable FYI9;U44 $180,311 180,311 onside red 10 be soft to rgc is a rid root a Ilow the use o f m ob ile Measure s M- .. fixed video surveillance camemsto help protect id entified c nhc a 1 mfia strut Nre eye s wrthm Fre sno County.Tie video will be stored and m.nkored at various police headquarters with the ability to pan tikand zoom ... .....ra eded.Majority otthe camemsare opemtmg vm width band space;however, when a portwn of1h.,apace was re-assigned alie—s had to rely on fiber but fiber is not a viable npnon as the cameras are not c o mpahble—1,the fiber option,msta[late.will employ an upgraded level ofd..encryption with secure login. Mulhage.cy,muki dtsc ip Lne opemtenalequipment for first responders Ae equipmenl will esalblish and ir—tam a unified stmctum that appropnamly mtegmtes allcnhcal stakeholders and support the execution of,,,cap ab illittes while also suppoihng publw softy opemhons a cross Ca Lkmm to pre ve ntag a inst dom a stk terrorist acts.Project m,Id,, c na lyst so flea ie thatw01assmt in id—dying mdi,W-m thatmaybe.thigh risk o f—ititg cranes]be Fresno M,geted violence and County Shen$Mu.eipalpohce and fire dep,runenia and EMS ❑405 Goal46 Subaward 006 terrorism equtpm e.t with,FreavoC...ty will be purchasing a q,ip,,,t to support ELSGP-SHSP LE Nor.— Opemtlonal Raikl Both No $101,374 101,374 project te—usm pm ve otene ff.rts.Eq uip inent p um ha se s wdl fill the Coord matron e eit to, r fast re sp.vd ers to impve its word ma lion ca pa b ifities n ofC ERNE de to c do n,idanUfic a ten and mmg,ten cap,b did, tot id e out lot and disabling domestic to tmnetthreats such as Improvised expl—o Devices,active shooterlhreats and (arson)pym-terrorists Addaio na fly,the protective equipment is walkrthe safely o fallfimt mspondersanabling them m k ep'he community s.k by intercepting app.h—daig or tmg Nre a is a rid/or ha za rd s the l a m hit Nre a to nmg and wbde responding to p.sable violentand dangerous artatians Mulh-agency co m m un e a tin.EquWme.trod]""n ce M.....c.]]action and sharing with Fedemlaad state agencies,mcludh,ri S.Prop—illfilllhe lack o fc.—.1 and up to date common kalions eq,Vm,,tby mp—irg ope'sue—lc o m m.ne a tins between mukiple discipmi e.and law enforcement jubdicfi..thathave upgraded to m odem digitalcapable Commu.leate.s rep—...Improved communes t—willenhanc a ph..toga Opemtwnal U fF01 GoalNl Subaward 00] equipmentenh.......t resp......vd recovery efforts to future a venls,including aR HSGP-SHSP IE Hquipment Comm unkatiovs �� Bo Oi NO $13,507 13,507 project hazards by working-1,Fcdcral,state and local agencies. Purch.sbg and upg®ding cuuentequtpmevtwdlbe the first step to se w a bons n,W,,k Dquolequipment will include ape ml,kttouic c.ding that.lbws 2-way e crypt,,also,wbwh secures the communications more SCW cvc n GOAL3 FY 2022 HSG P FMFW(Ma c to)v.22 3 of 16 Project Ledger C ALIFO RNIA GOVERNORS OFFICE OF EMERG ENC Y SERVIC ES(C a 1 O ES) Supports ]btal Previously State Daect/ Prolect Funding So Noon tiny Deployable/ Amount Total Remaining Percent IS Project Discipline Previous Award Budgeted Approved Goals Subaward Desc d,mompliov Source Area Cap mg Shareable Ivvestmevty Cost Amount 'Ea's Reque at Approved Balance Fxpevded $1 039 637 $1 039 637 Fresno County and City Inw enforcement staffwill,nend m.g t.keep up wah currentand£tare tech...gy Cuve Rt hnology changerghinmg will we lade sped,lined c ybe...unty g g $1,498 1,498 I1 NO3 GuaIN3 Subeward 008 naming mmgthatodladdresa—la—bdaceaid I nn0cdin E15GP-SHSP IE 'Gavin Plannm Sustain Shareable Nu cybersecunity risk asses.-b y imp to vmg the c yb arse My ofc M.a I mfiaatmc Nre. of ma„votdro atmos syete ins that me hdea c ommvnme twos upgade...d secure messaging pathways to be used during merge,cce a,suppottmg to rma tun co Da— and sharing to supportofpubk aafetyopeatunsthroughout C.11bmm t. anthreat,and havrd,`1b p.,tlmckrdess,curay a ppkatunupdate...d ha rd were thatwi0prevent F.ano county u,auth,m,du,,.C,..u—at— ftware m,Ud,,pat,h„ tha so tpm,ide qum kresp.nses to vew sec uvty threats at the matrons Opemtionel RII Goal#1 Subaward 009 .mmun appma[mn kveL There sa need to keep up wah new and HSGP-SHSP mEquyment Sustain Shareable No $70,000 70,000 re sde nc y ands,fe ty f quently c hanging so ftware Project mamd era ddkional Coordma tmv upgades anpute r In ftwa re,p hysm a ls, My e a h a nc a me at e quip to e nt a ad.that a qu ip to ant that ,A be utilized to co ec t to se cure commuv m a tin ns vetwork...I protect nnctiro a I. rimetore wnhm the County of Fre sno Communmatmns and,aft,y,qugrment can be utilized and shared between mukple dsc iplmesa nd cMk,l-k,h.Hers -h.Fre..County,mcmd mg ekctmvsofftcesand voting Fresno County EMS' upgrade vo aut system to m a Bow f.rthc hest p.ssbu rec ep tin.,hnprovmg.p-tmnal ns bewe en bcala gencrosand commuvi,atun nthmug h.nt Ca ldomm.h,a dd—to bca lMu N-a gene y u mfiromatmn.,tuns vnpr.vemenu,the Eq,tiuna wdlenhance d cok coon an snaring w ah Fed,,Ia,d state EMSvotmg system agencka,mc bdmg DHS Inproved c.mmunkatuns il.ko ❑#Ofi Goal#4 Subaward Olfi enhance pb vn.g,re apo.ac and recoveryeffb.forfture HSG P-SHSP EMS Equip at Opem, 1, Sustain Share.bk No $240,545 240,545 upgrade me rge nc lea Re pe a tars ,0 be at,kd as an up go m de[. Communmamv, mp p,a be it,,q as by a I more ae matrons ve twork Improved c.mMo.e a to ns c a p a b dhk s b e twe e n a0 d-p Imesdurmg allhazards,me M e n e m sere needed because tee hnobgyuco.,Mntlychavgug.Po,jectwi0ak. mchde the leasing cos[of sin ring the upgraded Blurymentwdlbe M1 dbyF serum during mode raft reporting aad communtca tug with local,state and federal a:gene.',—la dmg DHS.Prolect will support Ito,Ito,enfrcement ad ems f enhance.p,,tion,l,,m,u,k,tio,capabilities Fae„rvme between multtpk da,,,1 es.Whev a c rvM,lm,id,,t—, U#01 Goal#4 Sub...M 010 m ce[uns Fve agenci—ildeployavdwdlveed to a c c e ss and share HSGP-SHSP IN Fgvpment Opeati.nal Build Both No $22,2$$ 22,2$$ upgadeuequrym ant p,nmcnt dambase ath"atro.that have avthor�za non Commuvmatmva for Proje ctwdla Gow agave yes to upgrade,gap.a.tf more modem and c ompanble dtgvalcommuntca ouns,qu�p.anl with athe tag a wa Thh equpoa—twillenhance the a bddyta share rote Wg„ce and mfnaa non tor Id e n nh,a Lion, se asmevt,avdreportmgofthreatsofvbknce SCIPGOAI.3 rolec m e pure a w up ega'na_frFire S,*tyet,ffW b,u,ad as,aamh end macve equpment'This equnnent is needed m order[.adaptto new thrcath,Natwould Map—reap,,,,and recovery caps bda.a during me dents such as cnmmaland open source CBRNE—.hand thmats.The,qutpm„twdlgreatly unpmve a ad support Mass Search and I1 N04 Gual#6 Subeward Oil Rescue Fqurpm,.t nmg,de[ec tmg.f ....-11Gupp.nffia s,ety and HSGP-SHSP FS Equipment Re scue Opeatmns Hu,Id Btb No $197,4$$ 197,4$$ U. ofthe F amffand the public within d,e County of a Pre svo Gems i,clude v,mty oftools i,,hMmg,'Ihennal magmg came,s,co mb .1a.dba M,,poweredequipment fortbe fire saktyteamsas well arc hemic,ldetectors Without th,,source offndmg,,qutp—t may not get Fresvo Couvty Shenffatafft.a ttend c rgmaltufut cture p.t,ctm.and—pla—mv�,—taming for EODteam. Ifaumg wi0ako provide rekva nt and up-to-date tmmmg to the bw enfrcement,kgaland pabk,afetypnnh anana 11#09 Goal#b Sub.—M 012 Inwe &—naent thm,ghoutthestate.f Cahfmkwkhthehteatvdeo EkSCP SHSP m 'I natmg mtetdktbnavd Bunl N/A No $10,000 10,000 tenon,.Ta mmg technobgy,pokmelvmknce semmere and,Witte norm. Ds.ptmv tin uugs llamhrg s needed to tmm w,dmmhtmtionmaff due to eta ff inmove r me hd mg re f,,h,g current ma ff wgh any updates The tmmmg sp—ded by COPSW ..d other c.,fe d tin vim Prolectf,dmg wdl addre ss vum,mbdun,m cyb,,mk IM evts for Fresvo County ryrudktun a g,,,ks Project will Iaw af.—,.t ennc,securemf—aua,ahamtg,menttty varik—,a ad U#03 Goal N3 Subaward 013 Cybersecunty software re duce long to rvr v ulvembilities withwg cnncalmfra sv,cure HSG pme P-SHSP m Fqunt Cybersecurny Build Depbyabk No $11,749 11,749 and hardware ,ya.m.,vnrpovmg the I-tull aafr aad secure.pant—.l .ordination ofmte ingev a ad mfrm,tion sharing between 1-1,M.and fedealagenccea. FY 2022 HSG P FMFW(Ma c ro)v.22 4 o f 16 Proje c t Le d g e r C ALIFO RNIA GOVERNORS OFFICE OF EMERG ENC Y SERVIC ES(C a 1 O ES) Supports Total Previously State Dnect/ Funding Somu.n CapabdM1y Dep byable/ Amount 7btal Rema mmg Percent H Project Discipline Previous Award Budgeted Approved Coals Subaward Source Area Cap BuJdmg Shareable lnvesenenly Coat Amount 'Ihts Request Approved Ida lance Expended _q_4am _ r 9w $1 039 637 $1 039 637 Fi,agencies wkbm the c,u,ty of F}esvo wd pureha se ,sary hardware an d,oft rein,Nerto approveand preventuna umor¢ed users fiom gammg access to a reamcted U#03 Goa1#3 Subaward 015 Fne,ervwenetwork an d network.Havmg thane-eq. mentsthe fv HSGPSFISP FS Filuipment Operatwnal Build Both Nu $62,635 62,635 secunty upgrades step to the sec,re commuvicatiovs ne two rks AUD�gital Communxatiovs equipment me mdc sp—1 c lcctronx coding thatahow, v,rypW,,whxh secures the commuvx atiovs eve,more Equtpmentwdlbe both m,bde and sta.ona ry. Equrpmentpuroha,ed by law enforcement wdl include CBRNE Search and Rescue equip—tt,approve response to CBRNE and a hazard,.The Fresno c ounty law a gencw,w lbe purchasing a vanety of,q,V,,,tto improve Search and All hazards emergency Opera tbt"I U#04 Goal#6 Srbaward Ol] t Re,cueopemtx n,thatwdl h p rove o verapplanning and FiSGP-SHSP IE FquRment C—Mmatwn flkl Eoth N. $5,241 5,241 equrpmev response capabddres forallhazards responses Hqu®evt puroha,ed in tbapw.lect.M be both mob Je and portable and be made readily available when needed and notfo,routine FY 2022 HSG P FMFW(Ma c to)v.22 5 of 16 Project Ledger C AU FO 1MA GOVERNORS OFFICE OF EMERGENCY SERVICES(C a 1 O ES) County ofFresno �gaeSSType 2022-0043 POP Start Date Septemberl,2022 POP End Date May 31,2025 CaIOFSApproval NoncompetitiveNPrevi..slyDue ct/ Planning Solution Area EC endaum Bu Amount Total Remaining Project Subaward Activit Sub-Cate Cata Procurement Approved ,�� t Cash Rcquest# A d Balance y gory gory er250k Amount ques pprove FY2022 HSGP FMFW(Macro)v.22 6 of 16 Planning C AI]FO RNIA GO VERNO R S OFFICE OF]EMERGENCY SERVICES(Cal O ES) RG ANIZA'IIO N County of Fre sno iRequest Type 2022-0043 POP Sta it Date September 1,2022 POP End Date May 31,2025 CalOESApproval Direct/ Funding So lotion Area 6cpenditure Ce rtiS Pre vio usly c anon Budgeted Amount Total Remaining Project Subaward Organization Source Discipline Serb-Category Category Detail on File Cost AP Proved This Rc que st Cash Request# Approved Balance Amount $15 000 $15 000 identify and develop potential critical infrastructure sites for camera installations in accordance with the grant Video Infrastructure Protection Program grant guidelines,complete site surveys with 4 Sobawa rd manager/administrator SBSP LE Equip/Resource/Project Mgt Staff vendors,negotiate the Scope of Work, No $15,000 15,000 sign off on the SOW,check pricing and inventory of equipment delivered to the site,develop a plan for proceeding with overall project FY 2022 HSG P FMFW(Ma c to)v.22 7 of 16 O rg a n iza do n C AI1FO RNIA GOVERNORS OFFICE OF EMERG ENC Y SERVIC ES(Ca 1 O ES) UIPMINT County ofFmsno �dse Type 2022-0043 POP Marc Dace Sep to ber 1,2022 POPPnd Da"e May 31,2025 Cu10F Approve1 Noncompamrva Pavwnsly Equipment Descrq AE1 Funding $olutwn Area Depbyabkl Invow< mTag Condition/ Depby<d Acqu,sition Approval x.,dgeted Amount Cash Request bml Remaining Role`t (include Qty) AHII D[k SOnrce D,a°�phne Sub-Category Snareabk Number Vendor Number D,apoart,on Incatwv Date Procurement over HOW Tngger pate Coe" AAPProved qn,a Request X Approved 9a lance a250t $905 138 $905 138 4150 xn b,atw comh.Tnol O) 03 2- ro°n,Porver,Fkenw emu4e s<amn ana R<scu< eb,,;,FN. $14,248 14,248 _ Fan. ca19aPP°n II Ra„<ry e0rv<aa Fan O) 19pgN<,0 c°nnngrx<arin8/v �eFq g,pm<n, cbvia Fla No $5,000 5,000 �ptw a,ID<,mal Oth<r Avthvrne d 11 9,<m,elbegag Cam<m(1) 030-2-'IBA and/or Fa Eq n,pm<nt Cbv,s Fire No $8,000 8,000 g g Nt<mp<mbk 10 Mona R.dw(1) °mO-1- Raa�oa.Mob�k Fs n cbvis Fla No $3,000 3,000 wmrvarc, Cay af 04HW-01- Cyb e<m<r 1t Pcnmy Fremv rops R+xtV � Pn han cnqurym<vt Pw NO $9,390 9,390 IS ❑P uMvvr Surve,hnce Camem 04MD-01- b h,marwn T<chnvb8y Cny o(Frc eno camem,vden Fs N. $6,520 6,520 15 D. 04 01- Com ,pol Mobd< FB In6m,v tan T<chnaba y Cnyo__ $29,027 29,027 _ Int<mP<mbk ly° sn° 10 Padw oMo. Radm,M.b,k FS n FM No $18,879 18,879 .d,d,P<mbk Cay.f--. 10 Ante nne ObCP-01-PORT Rader,Po na bk FS Cvmmnnwativn Fw No $51 51 Inr<mpe 06 .do t yofFmsno 10 Mws CP-03-PRAc Ponacbk s °Raaioa Pa NO $210 210 N d,P<mbk Cay afFremv 10 bet«ry 06CP-03-PRAC Pnacbk Radswa ° Fa No $148 148 R Cwwea<amb ana R<scu< cny orH<ano N. $6,000 6,000 t<an R<a<ne Anaanment -al-�umm<n,/ayn<m, Cmwes<amn ana R<aeu< cuyorx<ano $10,000 10,000 11 ry�amen✓sya«m. Cwwes<a ran ana R<scu< cny orH<ano N. $5,000 5,000 t<Pn xrambfinna R slmtlw 0a 0l-MOR Pqu,pm<n✓byn<m, Cmwea<ana ana R<aeu< curorx<ano $8,500 8,500 R Pgdry n,/aya«m, cwwes<amn ana R<scu< Cny OrH<ano N. $10,000 10,000 11 RnekD mmbekea,abiner Bes-ROPx orR<.aeu<e Cmuaka<ana ana R<xu< cuyorH<,no Na $445 445 opemtmna,l� Pgnipment Fm 11 030PH oT.Pp FS cwwes<ann ana R<scu< Cny OrH<ano No $220 220 na,lab Eyni ent Fw 11 tint cbmh byxaaen P,os-ROPx .aeu<e cmu+e s<ann ana R<xu< Cayorx<,n° Na $2,596 2,596 opemtmna,r� Eq. m Fm 11 Hue,dsta<h<rsM.dic.1 coy OrH<an° N. $1,390 1,390 mafRadw Bag o919MH-00- era 3vnge p8 C®(NPlog Waal Sapp. Cuyorx<an0 $910 910 mvflarge Fk ctwnic Bag 19MH-00- CBRNP Ing,erwelaLppon Cny Or der N. $94 94 m snmaFbat Ru - wterd�<verse FB Meabal Cay.fx $435 435 11 001-0d P<mona IPd,d rive CnyO eno <,8nm 3ma w ghl,D-g $1,622 1,622 eehta hvd we,ghta 01 6- yyeighte,Dry a p8 P<,aOnal-d-d'< C.Yor .. $320 320 11 hta(IFD)(2) - Dgh ,P0 bk cRRNR s<aan and R<uu< coy OrH<an° N. $1,000 1,000 Id.Ratmn WmL carofE 11 Hydmca D<«ato,a(2) 07CD41-DPPI Vah[a Fa D<«clan Fa No $2,000 2,000 0,gama11 Cn<mwel Ca m<m(cannon Handh )wnhkngs 04MD-01- ,Vdav B b fv,marwn T<chnvb8y C.,O e°o N. $2,750 2,750 M.d.ry Pro23D camm<n(x<n< 04MD-01- ,ydev FS Infvm,v[wn Technab8y CuyorFreano $3,600 3,600 11 __ Oam ,,gW nd nalPmrac[rva 6 ] ud.d la ak<ta,7wallana Pan« 0GARM Pe rsFquiP nt Coalinga Fn< No $3,710 3,710 (6).acne we ndYhebreta H-T H<lm<t R<a<u<add Pe,a-Pm«ctrv` gmgab°,g- $1,698 1,698 HDdT Gbv<aauu<and Oz7 Ta<twalllR4Rcbvea P ` KinBahng Pw N. $1,200 1,200 6 eamnb veata(s) 1a01-ARMR -.,eadr p8 v<aonalPmaetrv` saneerxm $2,799 2,799 01 6 em Fn�s<mb k,Flarlddar na lPmrac rrva «°,rv<cov<mlm(6) olcaoz-FNSR Fs a<rs�u�P nr sang<rFa< No $900 900 b x<b,<u(a) an-0- Hem,<r,m<rg<nar FR rsvna-d-live 6ang<rFia No $1,300 1,300 011�5 M<dwal <Eq n,pm<nt 11 nnabk LBhtmg - A LgMmg,P ,bk P < g<rF $1,060 1,060 n Fire F,ghtmgtvm Pe,a-Pm«otrv< Nonh C<ntml 6 smnmmlFw fighting coon(6) Olsr-al-mwx m � Pgo�Pmant x„ N° $2,100 2,100 6 Stmctum lF fighlin C°a[(3) 01GA Dgh Ncgum p<monalPm«crrv< No nbc<nrml No m egniP nt p $3,409 3,409 6 SmctnnlPofiebdngxehne1(6) 01 14UMT care tP,ghtmgm FS P<,aonalPm«etrv< Nonh C<ntml N° $2,190 2,190 m Pgnip em re 6 arm d. fighting P 01 Dgh Ncgum P<monalPm«crrv< Nonh C<nr,al No of 137 GA m egniP nt Pw $2,925 2,925 Hood,sine mmlxre Pma0na1Pm«ctrv< lb Cmtal 6 3mcumlxmfighting Ha (6) O1aF HOOD Fighting Pmtec[rve, FS Fgnipment $480 480 NPPA 19]I chrs BFnam,D,RL,t B eoam.r hgMmg. C-..aab ana R<scu< R<edl<yxm N. $5,778 5,778 FY 2022 HSG P FMFW(Macro)v.22 8 o f 16 Equipment C AI1FO RNIA GOVERNORS OFFICE OF EMERG ENC Y SERVIC ES(Ca 1 O ES) UIPMINT County ofFmsno ids-Type 2022-0043 POP Stare Dace September 1,2022 POPPnd Dete May 31,2025 Ce 1 M Approve 1 N..compemrve Prevwusly aipmanr Descrgtrov A. Fending B.mtwv Are" Mpbyabk/ mv.we mTag C.vdinov/ Depbyad Aogvuivov Approval Badgetad Amounr Cash Request Toml Remaining jec[ (mclude QtY) AHJI Dtle Source DIac NLne Sub-Cate%.ry Shareable Number Vendor Number DUPosnion Incatwv Date Pro c utement over Ham 7n%%er pate Cost APProved Dtla Requeat p APProved 6a levee S250k Amount $905 138 $905,138 6 sm"rpml��c.aNgrr.naer)rv<camr< 01sP-01Gan �aesgntw EB <eyo.p m < so Lna a No $5,424 5,424 vd<o Aax ssm<°r 6Yx<ma(1a mw� v�a<o Aax ssm<°r, als< , D<an.co"n,y N. $30,000 30,000 66 PO laysekm nwaalne mEaxwnym�srv<mcpoornd eianbtam),8 eam<m, bmng can�EPnxhcp bmsrvaae Dg aamw< Frcm�o cCo vvty $59,218 59,218 s-Y bYm IXz" N $10,000 10,000:p,i, aqpbeD ua R (6) 030F,a3-IGFA Ra,ea,t Aa,v.nm. Medt.l PD $900 900 17 (z) o9Meo3-DEAe De nbnuamr, M<awai r<vnan PD No a E.m mai $2,800 2,800 AED .« .aabk n lantets 120icax(2) BDa'Bh vketa,DW-.bb Medial PD $407 407 11 Mwroh,p R<ader(O 16-03-lu>o Raam FrcgD acr searcn.na R<xne r<vn.n PD No mtrvB Fgpipm<°r $41 O 410 o3OP.0z- cmwks<awh.na R<xp< Fat.n�.cnlaa Drann<n(6) aa.chmrs<.p<a $225 225 _ SY'~<m,Pubhe and Rexue I(e rmeo PD 17 R<ahargeabk M<ge Phon<(I) OMEGA Addmss,HandnahBEgnipm<nl Kcm,eo PD No $2$0 2$0 n DUO rok<".ro prova<z-w.y Pneryprro",Data eyb<r s<enmy C.Yora<mo $11,125 11,125 vd<.poxm8 camewa 05o4MD-o1�- ,vd<. als<enmr err orPmano $91,093 91,093 5 ese bYm<ma,Poblw m.C.aaty No 9 Ev<mnag<Akrt byar<m 04AP-09-Alls N.td;c atwa sod EMs mr.rm.twn 36<hnoagy Em <�. No $45,000 45,000 16 R<p<a r<n(4)ana<gpipm<nr 06CP-01-UPT P<P<anrs EMS 1pn nbk No $128,045 128,045 16 R<e<rv<r(4),Voters o6p -0. R<n<rv< om eMs mp<mbk �cs° No $100,000 100,000 Egpipm<nr' Cybar9a c.my 9 Imft<rm.<<gnrym<n,corm a�oa�xflwaroD" IndB mgrpa mnmgr eW1s <nr Eywpm<n1 �sn.t No $15,000 15,000 survesnce C.- 04MD-01- Cemem,Vde. BMs mmrmanoa T<cnnobgr a.coanty $10,000 10,000 1<ax spa.<- Om<ran,-d D<a"°connry $12,1500 12,500 6 Repeater Sne Song 21GN-00-IFl.6 �rte m,Diapatc h, EA1 Cyber Se c.mY PD<P°�O°"ty No 15 Compn[er 3crv<n 04AP-01LADS Compur<r Ad<a nt Equrym<nt No $24,218 24,218 u T.omp.w<rFs<rn<(ncaop<) o3ea-OLTPFL cease searcn1 search.nd R<xne Fae totnr No R<xu<op<m rwns EFgpipm<nr $100,000 100,000 Bamslt x<meta(20) Hemr<1,Ba maw o, P, < ipa1 PD $17,211 17,211 Ba Watt vean(za) ,B.dy P < ip.1 PD $14,946 14,946 6 0106CP-01�-R Amt. <mp<nbk "w N. 7 R.aw Mom Raaw,Mobs rP n Kmgabprg PD No $3,494 3,494 bil mp<n bk noel. Y MDT. 1E ., sng<r PD No $4,992 4,992 DeeMo mp<nbk 7 Radw aeccao,0) 06CP-03-PRAC P.Artabk Raaro tE .i Sebe PD Y.. $422 422 d. Fq.ipment, MPtW&srvc Fm Fi, D. 6 Wgen rry IX-00- pberv<Fntry � and 5<Me PD No $220 220 7 Porlabk maw(3) O6CP-0I-PORT Raaw,Portabk IH n Sebe PD Yes $4,350 4,350 .at l 0411W-01- Com purr,Mobik 'Rnonwn f,denr as<aty PD N. $3,992 3,992 cam An+Hat�avera 0-DFacc D and T<n.nvn mca<nr .-y PD $1,000 1,000 6 Degnwm<.t-acbca iaiamemr 3rr Fqnw cbcal MP&av<D ro 6 rcaPons<kn(1)andtb a ckpa c 4a(-) 20TC00-N'1RY [E end< tY°PD s.. No $10,000 10,000 6 D<partm<vt approv<dtacrroal g<ar mr -Y < C.YorPnmo $12,000 12,000 13 C hLbac rwtmn -ACQ D.I. mm,alm.Technomgy ay.fcbv.PD $249 249 17 cRDwDc0Nvm1. 03-3-MN a Wgna"t Phyawals<.nmy ay.rcbvrs PD $249 249 Cyb<r5<c.my soewarc s.ewam F.rcnalc ny.fcbvrs eD $375 375 13 narPomoaw 00-PRN <mp<vbk C 7 IUDlO 6P�V1Ce UPGRADE OMoe-01.1" Raaw,Mobdc tP n cny orCbvn PD 1. $249 249 NTRY Equrym<vr,'W crwal P < ny.fcbv.PD N. $3,870 3,870 FY 2022 HSG P FMFW(Macro)v.22 9 o f 16 Equipment C AUFO RNIA GOVERNORS OFFICE OF EMERGENCY SERVICES(C a 1 O ES) 'TRAINING County ofFre sno UdgerType 2022-0043 POP Stan Date September 1,2022 POP End Date May 31,2025 Ca I DIN Approval Dnect/ Course Funding Solution Area Ecpenditum Feedback Training Total#of klentrfied Noncompentrve HHP EH Budgeted Prevrously Amount Cash Total Remaining Protect Subaward Name Source Drsc rp lme Sub-Category Category Number Ac trvuy Is me e(s) Host Procurement Hold Approval Cost APProved fiis Re que st Request# Approved Balance Date Am unt it J16. $62,320 $62,320 re attend uspecial zed EOD wn 12 Sub a wa rd Intsmational In-Servicetrainmg HSGP-SHSP LE StaffEpenses 'navel Classroom 5 No $10,000 10,000 training specific to evaluabng equipment and/or the response 3 Sub a ward Fresno County EOC Training HSGP-SHSP EMS Course De Wery 7iavel Classroom 20 No $50,$22 50,$22 and Ealuatwn 8 Subaward Cybemecurrytraming HSGPSHSP IE gaff Epenses Tavel Classroom 2 No rovWedb CISA $1,498 1,498 FY 2022 HSG P FMFW(Macro)v.22 10 o f 16 Tra in in C AUFO RNIA GOVERNORS OFFICE OF EMERGENCY SERVICES(C a I O ES) FXERRC ISE County ofFresno udgerType 2022-0043 POP Start Date September 1,2022 POP End Date May 31,2025 Cal OESApproval Date AAR/IP Noncompetitive EHP Previously Dvec[/ Fxerc�se Fundmg So lotion Area Expenditure Fxype kle ost Date of ©-IP Budgeted Amount goes Total Remammg Protect Discipline Emailed[o Procurement Approval Approved Ca sh Re t# Sub—ard 'Title Source Sub-Category Category Type Host Exercise HSEEP er$250k Hold Date Cost Amount This Re que at Approved Balance FY 2022 HSG P FMFW(Ma c ro)v.22 11 of16 Exercise C ALIFO RNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(C a 1 O ES) M&A County of Fresno Request Type 2022-0043 POP Start Date September 1,2022 POP End Date May 31,2025 CaIOESApprovaI Funding Solution Area Expenditure Budgeted Pre vio usly Amount Total Remaining Project Activity Source Discipline Sub-Category Category Detail Cost Approved This Request Cash Request# Approved Balance Amount $51 981 $51 981 1 Gra nt Ad m inisna tion HSG P-SHSP EMG Gtant Sta ff Sa la ries Sta ffmg $51,981 51,981 Ad to mists do n FY2022 HSGP FMFW(Macro)v.22 12 of 16 M&A C ALIFO RNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(C a 1 O ES) County of Fresno LedgerType 2022-0043 POP Start Date September 1,2022 POP End Date May 31,2025 Cal OES Approval Funding Solution Area Budgeted Previously Amount Total Remaining Project Activity ICRBase Rate Approved Cash Request# Source Sub-Category Cost 7hisRequest Approved Balance Amount $5 198 $5 198 2 Ind irect Cost HSGP-SHSP Facdiies&Ad m in istm tio❑ 10%De Mininis $5,198 5,198 FY 2022 HSG P FMFW(Macro)v.22 13 of 16 Ind ire c t Costs C ALIFO RNIA GO VERNO WS OFFICE OF EMERGENCY SERVICES(Cal O ES) OffONSULTANT/ CONIRACTOR County ofFresno LedgerType 2022-0043 POP Start Date September 1,2022 POP End Date May 31,2025 Cal OES Approval Consulting Fnm/ Project/ Solution Solution Area lxpe ndiNre Period Tb to I Sa lary&Be ne tite od of Fee for Hourly/Billing 7b talProject Cash Request To to I Co st Project Consultant Name Description of Se rvic es Deliverable Area Sub-Category Category Expenditure Deliverable Charged forthis Rate Hours # Charged to Reporting Period Grant FY2022 HSGP FMFW(Macro)v.22 14 of 16 Consultant-Contractor C ALIFO RNIA GOVERNOR'S OFFICE OF]EMERGENCY SERVICES(C a 1 O ES) INDMEC T C O S`IS- SUMMARY RECAP OF COSTS C IMM County ofFresno ILdge,Type 2022-0043 Cal OES Approval FUNDING SOURCE ICRPERIOD(Mo/Yrthmugh Mo/Yr) INDIRECTCOSTRATEFORPERIOD ICRBASE (Select) (Se lec0 DMEC T C O S1S TO TAL C O SIS Am LESS DISTO R1ING COSTS C O STS APPLIC ABLE TO IC R Planning Organization Tra in mg Ere m ise M&A SUBIO TAL IIIGIBLE DMBC T C O S1S SUBAWARDS TOIALCOSIS LESS EXC LUDED SUBAWARD C O STS COSTS APPLICABLEIO ICR SUBIO TAL ELIGIBLE SUBAWARD C O S1S 10TALDMECTCOSTS TOTALALLO WABIE INDIREC TC O STS TO TALBUDGELFD INDIREC TC O STS FY2022 HSGP FMFW(Macro)v.22 15 of 16 IC CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES) AUTHORIZED AGENT NEW AA SHEET NOTE: Unauthorized alterations will delay the approval of this request. County of Fresno ALN: HSGP 97.067 2022-0043 Supporting Information for Application, Modification, or Request for Federal Funds This claim is for costs incurred within the grant performance period. This request is for a/an: Initial Application September 1, 2022 through May 31, 2025 (Beginning Performance Period Date) (Ending Performance Period Date) (Request#) (Amount This Request) Under Penalty of Perjury, I certify that: I am the duly authorized officer of the claimant herein. This claim is true,correct,and all expenditures were made in accordance with applicable laws,rules,regulations,and grant conditions and assurances. Statement of Certification - Authorized Agent By signing this report, I certify,to the.best of my knowledge and belief,that the report is true,complete,and accurate,and that the expenditures, disbursements,and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,fictitious,or fraudulent information,or the omission of any material fact, may subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise. (U.S.Code Title 18,Section 1001 and Title 31,Sections 3729-3730 and 3801-3812). Brian Pacheco Chairman, Board of Sueprvisors Printed Name of Authorized Agent Title of Authorized Agent L4- December 13, 2022 Signature of Authorized Agent Date ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California FY 2022 HSGP FMFW(Macro)v.22 BY_-- _____Deputy 16 of 16 AA Approval GAVIN NEwsom MARK S.GHILARDUCCI GOVERNOR DIRECTOR �sC421 OES U OF EMERGENCY SERVICES October 24, 2022 David Luchini Director, Public Health Fresno County Post Office Box 11867 Fresno, CA 93775 SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY) 2022 Homeland Security Grant Program (HSGP) Subaward #2022-0043, Cal OES ID#019-00000 Subaward Period of Performance: 09/01/2022-05/31/2025 Dear Director Luchini: We are pleased to announce the approval of your FY 2022 HSGP subaward in the amount of$1,039,637. Once the completed application is received and approved, reimbursement of eligible subaward expenditures may be requested using the California Governor's Office of Emergency Services (Cal OES) Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections 200.338(a) and 200.207(b)(1)-(2). This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the California Supplement to the NOFO, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance. Subrecipients must obtain additional written approval prior to incurring costs for activities such as aviation, watercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review. 3650 SCHRIEVER AVENUE, MATHER, CA 95655 w_CalOES.ca.aov David Luchini October 24, 2022 Page 2 of 2 Your organization will be required to prepare and submit the Biannual Strategy Implementation Report to Cal OES via the Federal Emergency Management Agency Grants Reporting Tool (GRT) semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed. Failure to submit required reports could result in subaward reduction, suspension, or termination. Throughout the subaward cycle, milestones set in the GRT will be used as indicators of project feasibility, performance, and grant management capacity. This information may also be used in assessing proposals in future grant opportunities. Your dated signature is required on this letter. Please sign and return the original to your Cal OES Program Representative within 20 calendar days upon receipt and keep a copy for your records. For further assistance, please contact your Cal OES Program Representative. Sincerely, MARK S. GHILARDUCCI Director David Luchini Date Fresno County Governing Body Resolution for HSGP FY 2022 BE IT RESOL VED BY THE Board of Supervisors (Governing Body) OF THE County of Fresno THAT (Name of Applicant) Chairman,Board of Supervisors , OR (Name or Title of Authorized Agent) Director. Department of Public Health , OR (Name or Title of Authorized Agent) Assistant Director, Department of Public Health , OR (Name or Title of Authorized Agent) Division Manager, Emergency Medical Services , (Name or Title of Authorized Agent) is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and subawarded through the State of California. Passed and approved this 13th day of December , 20 22 Certification l Sal Quintero , duly appointed and (Name) Vice-Chairman of the County of Fresno (Title) (Governing Body) do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Board of Supervisors of the County of Fresno on the (Governing Body) (Name of Applicant) 13th day of December 92022 Vice-Chairman (Official Position) ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By Deputy (Date) Instruction Sheet Governing Body Resolution, Meeting Minutes, & Addendum to GBR Purpose The purpose of the Governing Body Resolution(GBR) is to appoint individuals to act on behalf of the governing body and the OA. Note: Self Certifications are not accepted as a valid Governing Body Resolution. You cannot self certify that you are an authorized agent. Another Board member will need to sign the lower portion of the GBR. Required . Governing Body Resolution(GBR) GBR-related . Meeting Minutes (associated with GBR) Application . Addendum to the GBR Documents Authorized The Governing Body Resolution allows for the appointment of individuals Agent(s) or positions. For each person or position appointed by the governing body,you must submit the following information,with the resolution, to Cal OES on the applicant's letterhead: ❑ Name ❑ Title ❑ Jurisdiction ❑ E-Mail Address ❑ Street Address (City ❑ Phone & Fax Numbers &Zip Code) Authorized . If the Governing Body Resolution identified Authorized Agents by Agent Changes position and/or title, changes can be made by submitting new Authorized Agent information to Cal OES, as indicated above. • If the Governing Body Resolution identified Authorized Agents by name, a new Resolution is needed when any changes are made. The information list above must also be submitted with the new Resolution. Cal OES 0OVERMOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines. The requirements outlined in these assurances apply to Applicant and any of its subrecipients. I further acknowledge that the Applicant Is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual; (d) California Supplement to the NOFO; and (e) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/. State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree: (a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required; (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body; (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body; Page 1 of 15 Initials YJ Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and (e) Official executing this agreement is authorized by the Applicant. This Proof of Authority must be maintained on file and readily available upon request. 2. Period of Performance The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance. 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Page 2 of 15 Initials I' 3$ Cal CUES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default. Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non- discrimination, including: Page 3 of 15 Initials �� Yr Cat OES OOVERMOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs; (e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin; (i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; (j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; Page 4 of 15 Initials *' CalOES OOVERMOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (k) DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (1) The Applicant will comply with California's Fair Employment and Housing Act (FEHA) (California Government Code §§ 12940, 12945, 12945.2), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and (n) The requirements of any other nondiscrimination statutes) that may apply to this application. 6. Drug-Free Workplace As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act. 7. Environmental Standards The Applicant will comply with state and federal environmental standards, including: (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21 000-21 1 77), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387); (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources; Page 5 of 15 Initials �1( Cut OES OOVERNOR'S OFFICE OF ENEROENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; (i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205); (k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution. Page 6 of 15 Initials y�� Carl OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 8. Audits For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements. 9. Cooperation and Access to Records The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. 10. Conflict of Interest The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance. 12. Reporting - Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A. 13. Whistleblower Protections The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310. Page 7 of 15 Initials U r Cat (DES OOVERNOR'S OFFICE OF EMERSENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award. 15. Labor Standards The Applicant will comply with the following federal labor standards: (a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the- Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and othernon-profit organizations. 16. Worker's compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq. 17. Property-Related If applicable to the type of project funded by this federal award, the Applicant will: (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acauisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more; Page 8 of 15 Initials �J� Cat (DES OOVERNOR'S OFFICE OF EMERYENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and (d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications;and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Driving is Prohibited The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services. Page 9 of 15 Initials n Cat OES 00VERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process. HOMELAND SECURITY GRANT PROGRAM (HSGP) - PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 21. Acknowledgment of Federal Funding from DHS The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 22. Activities Conducted Abroad The Applicant must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PH they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template as a useful resource. 24. Copyright The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Page 10 of 15 Initials Cal OES GOVERNOR'S OFFICE OF ENERSENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 25. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude the Applicant from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. 26. Energy Policy and Conservation Act The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. 27. Federal Debt Status The Applicant is required to be non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 28. Fly America Act of 1974 The Applicant must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 401 18) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision 13- 138942. 29. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a. Page 11 of 15 Initials r1� � Cal CUES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 30. Non-supplanting Requirement If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources. 31. Patents and Intellectual Property Rights Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. 32. SAFECOM If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 33.Terrorist Financing The Applicant must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws. 34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Page 12 of 15 Initials �� * Cal OES 0OVERNORI OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 35. USA Patriot Act of 2001 The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. 36. Use of DHS Seal, logo, and Flags The Applicant must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. 37. Performance Goals In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project. 38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. 39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials The Applicant must comply with the "Build America, Buy America" Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless: Page 13 of 15 Initials �1I' ' Cal (DES a` OOVERMOR'S OFFICE OF EMERSEMCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (a) All iron and steel used in the project are produced in the United States - this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States- this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States - this means that all manufacturing processes for the construction material occurred in the United States. The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases. On July 1, 2022, OMB approved FEMA's General Applicability Public Interest Waiver of the BABAA requirements to be effective for a period of six months, through January 1, 2023. Applicants will not be required to follow the BABAA requirements for FEMA awards made, and any other funding FEMA obligates, during this waiver period. For any new awards FEMA makes after January 1, 2023, as well as new funding FEMA obligates to existing awards or through renewal awards where the new funding is obligated offer January 1, 2023, Applicants will be required to follow the BABAA requirements unless another waiver is requested and approved. Page 14 of 15 Initials �� # � Cal OES OOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs IMPORTANT The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the Department of Homeland Security Standard Terms and Conditions 2022, Version 3, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions. The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant. Applicant: County of Fresno Signature of Authorized Agent: L OL g g — Printed Name of Authorized Agent: Brian Pacheco Chairman of the Board of Supervisors of the Title: County of Fresno Date: ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By. Deputy Page 15 of 15 Initials ��f Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Federal Funding Accounting and Transparency Act (FFATA) Financial Disclosure Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006, as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (PL 1 10-252), which is outlined in the Federal Emergency Management Agency, Grant Programs Directorate Information Bulletin No. 350. As defined by the Office of Management Budget, the following are subject to FFATA reporting requirements: 1 . All new federal awards of $30,000 or more, as of August 13, 2020. NOTE: Cal OES reports on this requirement in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). 2. The Total Compensation and Names of the top five executive, if the Subrecipient in the preceding year received: a. 80 percent or more of its annual gross revenues in Federal Awards; and b. $25,000,000 or more in annual gross revenues from Federal awards; and c. The public does not have access to information about the compensation of the senior executives of the entity. Subrecipients are required to provide the Executive compensation information in the below chart, if applicable. Executive Name Title Annual Annual Dollar Total Salary Value of Benefits Compensation 0 0 0 0 0 0 Not subject to the Executive Compensation requirement of the FFATA Financial Disclosure. Page 1 of 2 rev. August 2021 Cat OES ON OFFICE OF ENERBENCY SERVICES Federal Funding Accounting and Transparency Act (FFATA) Financial Disclosure The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant. Subrecipient: County of Fresno Signature of Authorized Agent: _ r OL Printed Name of Authorized Agent: Brian Pacheco Chairman of the Board of Supervisors of Title: the County of Fresno Date: /02— /3--2a ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By_ Deputy Page 2 of 2 rev. August 2021 * Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Page 1 of 2 Initials �l Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Certification Regarding Lobbying The Subrecipient, as identified below, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Subrecipient understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Subrecipient: County of Fresno Signature of Authorized Agent: _ L y' , Brian Pacheco Printed Name of Authorized Agent: Chairman of the Board of Title: Supervisors of the County of Fresno Date: _ %2— 13 -,a ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,Statue of California By_ - 17,,(/L4AA Deputy Page 2 of 2 Initials n CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT Subrecipient:County of Fresno I UEI #GLP5PZLWSZE1 FIPS#:o,s-00000 Grant Disaster/Program Title:Homeland Security Grant Performance Period:09/01/22 to 05/31/25 1 Subaward Amount Requested:$ 1,039,637 Type of Non-Federal Entity ❑ State Govt [i] Local Govt ❑ JPA ❑ Non-Profit ❑ Tribe (Check Applicable Box Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each Subrecipient of pass-through funding.This assessment is made in order to determine and provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the management of federal grant awards. This questionnaire must be completed and returned with your grant application materials. For purposes of completing this questionnaire,grant manager is the individual who has primary responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award, and organization refers to the subrecipient applying for the award, and/or the governmental implementing agency, as applicable. Assessment Factors Response 1. How many years of experience does your current grant manager have managing >5 years grants? 2. How many years of experience does your current bookkeeper/accounting staff have >5 years managing grants? 3. How many grants does your organization currently receive? 3-10 gran 4. What is the approximate total dollar amount of all grants your organization receives? $4,500,000 5. Are individual staff members assigned to work on multiple grants? Yes 6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects? 7. How often does your organization have a financial audit? Periodicalli 8. Has your organization received any audit findings in the last three years? No 9. Do you have a written plan to charge costs to grants? Yes 10. Do you have written procurement policies? Yes 11. Do you get multiple quotes or bids when buying items or services? Always 12. How many years do you maintain receipts, deposits, cancelled checks, invoices? >5 years 13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to certify that, to the best of our know/edge and belief, the data furnished above is accurate, complete and current. Signatures( yl At orized Agent) Date: 12/13/22 Print Name and Title: Phone Number: Brian Pacheco/Chairman to the board of supervisors ATTEST: Cal OES Staff Only:SUBA WARD # BERNICE E.SEIDEL Clerk of the Board of Supervisors Subrecipient Grants Management Assessment (Rev.3/17/22) County of Fresno,State of California By_ � Deputy ApplicatiorYAgreement Between the Countyof Fresno and California Governor's Office of Emergency Services (CAL OES) Name: FY 2022 Cal OES Homeland Security Grant Program Application/ Agreement Fund/Subclass: 0001/10000 Organization #: 56204607 Revenue Account#: 4380