HomeMy WebLinkAboutP-23-024 Elliott Auto Supply Co. Inc. dba Factory Motor Parts_.pdf 1-0 County of Fresno
INTERNAL SERVICES DEPARTMENT
Facilities• Fleet•Graphics• Purchasing •Security•Technology
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ORES
PROCUREMENT AGREEMENT
Agreement Number P-23-024
January 13, 2023
Elliott Auto Supply Co., Inc.
dba Factory Motor Parts
3440 South East Avenue, Suite 105,
Fresno, CA 93725
The County of Fresno (County) hereby contracts with Elliott Auto Supply Co., Inc. dba Factory Motor Parts
(Contractor)to supply automotive and heavy-duty equipment batteries in accordance with the text of this
agreement, Attachment"A", County of Fresno Request for Quotation No: 23-012 and the attached
contractors response to County of Fresno Request for Quotation No: 23-012 by this reference made a part
hereof.
TERM: This Agreement shall become effective February 1, 2023, and shall remain in effect through January
31, 2025.
EXTENSION: This Agreement may be extended for three (3)additional one (1)year periods by the mutual
written consent of all parties.
MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County
reserves the right to increase or decrease orders or quantities.
CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment"A"
attached, at the rates set forth in Attachment"A".
ORDERS: Orders will be placed on an as-needed basis by County of Fresno, Internal Services Fleet
Division and the Sheriff's Office under this contract.
PRICES: Prices shall be firm for the contract period.
MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of
eight hundred and fifty thousand dollars ($ 850,000.00).
ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as
deemed necessary. Such additions shall be made in writing and signed by both parties.
DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be
delivered complete as specified. All orders placed before Agreement expiration shall be honored under the
terms and conditions of this Agreement.
DEFAULT: In case of default by Contractor, the County may procure the articles/services from another
source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any
other legal means available to the County. The prices paid by County shall be considered the prevailing
333 W. Pontiac Way,Clovis,CA 93612/(559)600-7110
The County of Fresno is an Equal Employment Opportunity Employer
PROCUREMENT AGREEMENT NUMBER: P-23-024 Page 2
Elliott Auto Supply Co., Inc. dba Factory Motor Parts
January 13, 2023
market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not
meet specifications, will be at the expense of Contractor.
INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing
instructions included in each order referencing this Agreement. The Agreement number must appear on all
shipping documents and invoices. Invoice terms shall be Net 45 Days.
The original invoice shall be delivered with any product delivery and duplicates shall be email to the ordering
department corresponding inboxes: ISD-Fleet, fleetservices(a)fresnocountyca.gov and Sheriff's Fleet,
Sheriff.Fleet(cD_fresnosheriff.org .
INVOICE TERMS: Net forty-five (45)days from the receipt of invoice.
TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written
notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory
services or supplies provided to the date of termination.
LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they
be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel
engaged in service covered by this Agreement.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased
goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible
condition all books, documents, papers, data files and other records related to its performance under this
contract. Such records shall be complete and available to Fresno County, the State of California, the federal
government or their duly authorized representatives for the purpose of audit, examination, or copying during
the term of the contract and for a period of at least three years following the County's final payment under the
contract or until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records
must be retained in the manner described above until all pending matters are closed.
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations under this
Agreement.
Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and
employees from any and all claims for damage or other liability, including costs, expenses (including
attorney's fees and costs), causes of action, claims or judgments resulting out of or in any way connected
with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this
Agreement, and from any and all costs and expenses (including attorney's fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under
this Agreement.
INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific
coverage including completed operations, product liability, contractual liability, Explosion-Col lapse-
Underground, fire legal liability or any other liability insurance deemed necessary because of the nature
of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should
include any auto used in connection with this Agreement.
HTTPS://FRESNOCOUNTY.SHAREPOINT.CCM/SITES/ISD/PURCHASING/PUBLIC/CONTRACTS&EX7RACTS/2023 CONTRACTS/P-23-024 ELLIoTr
AUTO SUPPLY CO, INC. DBA FACTORY MOTOR PARTS/CONTRACTS&AMENDMENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC. DBA FACTORY
MOTOR PARTS.DOCX
PROCUREMENT AGREEMENT NUMBER: P-23-024 Page 3
Elliott Auto Supply Co., Inc. dba Factory Motor Parts
January 13, 2023
C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30)days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within Thirty(30)days from the date Contractor signs and executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno ISD- Fleet email inbox at fleetservices@fresnocountyca.gov , stating
that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers,
agents and employees will not be responsible for any premiums on the policies; that such Commercial
General Liability insurance names the County of Fresno, its officers, agents and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are concerned;
that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-
insurance, maintained by County, its officers, agents and employees, shall be excess only and not
contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be
cancelled or changed without a minimum of thirty (30) days advance, written notice given to County.
Certificates of Insurance are to include the contract number at the top of the first page.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or
better.
COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish
proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence.
INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor
under this Agreement, it is mutually understood and agreed that Contractor, including any and all of
Contractor's officers, agents, and employees will at all times be acting and performing as an independent
contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee,joint
venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise
or direct the manner or method by which Contractor shall perform its work and function. However, County
shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations
in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable
provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
H17PS://FRESNOCOUNTY.SHAREPOIN-r.COM/SITES/ISD/PURCHASING/PUBLIC/CONTRACTS&EXTRACTS/2023 CONTRACTS/P-23-024 ELLIOTT
AUTO SUPPLY CO, INC. DBA FACTORY MOTOR PARTS/CONTRACTS&AMENDMENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC. DBA FACTORY
MOTOR PARTS.DOCX
PROCUREMENT AGREEMENT NUMBER: P-23-024 Page 4
Elliott Auto Supply Co., Inc. dba Factory Motor Parts
January 13, 2023
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to
others unrelated to the County or to this Agreement.
NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the written consent of the other party.
AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County
with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments,
writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature
whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set
forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both
parties.
INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this
Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)the
text of this Agreement(excluding Attachment"A", County's Request for Quotation No. 23-012 and the
Contractor's Quote in response thereto); (2)Attachment"A"; (3)the County's Request for Quotation No. 23-
012 and (4)the Contractor's quotation made in response to County's Request for Quotation No. 23-012.
GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the
State of California. Venue for any action shall only be in County of Fresno.
ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic
signature as provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement
to represent their signature, including but not limited to (1)a digital signature; (2) a faxed version of an
original handwritten signature; or(3)an electronically scanned and transmitted (for example by PDF
document)of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement(1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and
effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other
party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means
and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning all pages of this Agreement to my office via email or
USPS.
Please refer any inquiries in this matter to Chanvathei Lonh, Purchasing Analyst, at(559) 600-7110 or
clonh(a)fresnocountyca.gov .
HTTPS://FRESNOCOUNTY.SHAREPOINT.COM/SITES/ISD/PURCHASING/PUBLIC/CONTRACTS&EXTRACTS/2023 CONTRACTS/P-23-024 ELLIOTT
AUTO SUPPLY CO, INC. DBA FACTORY MOTOR PARTS/CONTRACTS&AMENDMENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC. DBA FACTORY
MOTOR PARTS.DOCX
PROCUREMENT AGREEMENT NUMBER: P-23-024 Page 5
Elliott Auto Supply Co., Inc. dba Factory Motor Parts
January 13, 2023
FOR THE COUNTY OF FRESNO
Gary Corr1U@lle Digitally signed by Gary Cornuelle
Date:2023.02.01 06:54:50-08'00'
Gary E. Cornuelle
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
GEC:CL
HTTPS://FRESNOCOUNTY.SHAREPOINT.COM/SITES/ISD/PURCHASING/PUBLIC/CONTRACTS&EX7RACTS/2023 CONTRACTS/P-23-024 ELLIOTT
AUTO SUPPLY CO, INC. DBA FACTORY MOTOR PARTS/CONTRACTS&AMENDMENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC. DBA FACTORY
MOTOR PARTS.D000
PROCUREMENT AGREEMENT NUMBER: P-23-024 Page 6
Elliott Auto Supply Co., Inc. dba Factory Motor Parts
January 13, 2023
CONTRACTOR TO COMPLETE:
Company: [ I' off— ,'i V I y S L�T� C Q . . WIC,
Type of Entity:
C) Individual Q Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
knfu NayfJ Ea dM Mtn 55 121
Address City State Zip
U51 - 405 03 �,A1 . 4654 - 330°I YolonScV) @ e C�n�
TELEPHONE NUMBER FAX NUMBER T E-MAIL ADDRESS
Print Name&
Title: Lf U Print Name &Title:
Signatur Signature:
ACCOUNTING USE ONLY
ORG No.: 8910, 31113229
Account No.: Both 7205
Requisition No.: 8912300524, 3111233023
(06/2022)
HTTPS://FRESN�.SWEPOINT,CCM/SITES/ISD/PURcR4siNG/PUBLIC/czwRAcrS&E(TRACTS/2023 CONTRACTS/P-23-024 ELLIOTT
,Njm SUPPLY Co, INC. DaA FACTORY moTOR PARTS/CONTRACTS&MEN1jENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC. DBA FACTORY
MOTOR PART5.D00X
PROCUREMENT AGREEMENT NUMBER: P-23-024 Attachment Page 1 of 1
Elliott Auto Supply Co., Inc. dba Factory Motor Parts
January 13, 2023
ATTACHMENT 'A"
Factory Motor Parts
Attachment A
Battery Group/Size Brand & Part No. Years 1-2 Unit Price
24-85 FVP P24 $75.07
24F-65 FVP P24F $76.15
27LTV FVP P27F $96.03
C-31-9ST FVP 31TXXHD $101.52
34-75 FVP P34 $83.36
59-75 FVP P59 $76.03
51R-75 FVP P51R $71.76
58-75 FVP P58 $71.79
58R-75 FVP P58R $78.49
65 AGM FVP P65AGM $169.72
78-75 FVP P78 $88.04
86-75 FVP P86 $71.76
94R AGM P94RAG M $137.60
PRIUS 12V FVP P24RAGM $132.25
47-75 FVP P47-60 $76.94
48/H6-85 FVP P48 $84.87
90/T5-75 FVP P75T $83.75
49/H8 AGM FVP P49AGM $165.57
48 AGM FVP P48AGM $122.28
BTX30L FVP ETX30LA $111.24
Daily Orders within 2 hours and Stock within 2 Days
HTTPS://FRESNOCOUNTY.SHAREPOINT.COM/SITES/ISD/PURCHASING/PUBLIC/CONTRACTS& EXTRACTS/2023 CONTRACTS/P-23-024
ELLIOTT AUTO SUPPLY CO, INC. DBA FACTORY MOTOR PARTS/CONTRACTS&AMENDMENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC.
DBA FACTORY MOTOR PARTS.DOO(
Contractor's Response to
County of Fresno
Request for Quotation
No. 23-012
HTTPS://FRESNOCOUNTY.SWEPOINT.COM/SITES/ISD/PURCHASING/PUBLIC/CONTRACTS&EXTRACTS/2023 CONTRACTS/P-23-024
ELLIOTT AUTO SUPPLY CO, INC. DBA FACTORY MOTOR PARTS/CONTRACTS&AMENDMENTS/P-23-024 ELLIOTT AUTO SUPPLY CO., INC.
DBA FACTORY MOTOR PARTS.D00(
COUNTY OF FRESNO
co
FRE9
REQUEST FOR QUOTATION
NUMBER: 23-012
AUTO & HEAVY EQUIPMENT BATTERIES
Issue Date: November 18, 2022
Closing Date: DECEMBER 15, 2022 AT 10:00 AM
All Questions and Responses must be electronically submitted on the Bid Page on Public Purchase.
For assistance, contact Chanvathei Lonh at Phone (559) 600-7110.
BIDDER TO COMPLETE
Undersigned agrees to furnish the commodity or service stipulated in the attached at the prices and terms stated in this RFQ.
Bid must be signed and dated by an authorized officer or employee.
Except as noted on individual items,the following will apply to all items in the Quotation Schedule:
• A cash discount of na % na days will apply.County does not accept terms less than 15 days.
FACTORY MOTOR PARTS
COMPANY
DANA CARNEY
CONTACT PERSON
3440 SOUTH EAST AVENUE
ADDRESS
FRESNO CA 93725
CITY STATE ZIP CODE
720 ` 251-1776 D.CARNEY@FMPCO.COM
TELEPHONE NUMBER E-MAIL ADDRESS
AUTHORIZED SIGNATURE
DANA CARNEY FLEET SALES AND OPERATIONS MANAGER
PRINT NAME TITLE
Purchasing Use:CL:st ORGIRequisition:8910;31113229/8912300524;3111233023
23-012 Auto&Heavy Equipment Batteries.doe
COUNTY OF FRESNO
ADDENDUM NUMBER: ONE (1 )
RFQ NUMBER: 23-012
AUTO & HEAVY EQUIPMENT BATTERIES
Issue Date: November 28, 2022
CLOSING DATE: DECEMBER 159 2022 AT 10:00 A.M.
Submit all Questions and Quotations on the Bid Page at Public Purchase.
For assistance contact Chanvathei Lonh at (559) 600-7110.
NOTE THE FOLLOWING ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF
REQUEST FOR QUOTATION NUMBER: 23-012 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN
AND RETURN THIS ADDENDUM WITH YOUR QUOTATION.
Questions and Answers
Q1. Regarding #7 stock exchange, can you please supply a list of batteries that you are
requesting the change?
A1. It will be any of the same batteries listed on the Quotation Schedule on page 20.
ACKNOWLEDGMENT OF ADDENDUM NUMBER-0 NE1 TO RFQ 23-012
FACTORY MOTOR PARTS
COMPANY NAME:
(PRINT)
SIGNATURE:
DANA CARNEY FLEET SALES AND OPERATIONS MANAGER
NAME & TITLE:
(PRINT)
Purchasing Use:CL:st ORG/Requisition:8910;31113229/8912300524;3111233023
23-012 Addendum 1.docx
Quotation No. 23-012 Page 2
TABLE OF CONTENTS
PAGE
KEYDATES .................................................................................................................... 3
OVERVIEW..................................................................................................................... 3
SPECIFICATIONS .......................................................................................................... 3
BIDINSTRUCTIONS ...................................................................................................... 5
GENERAL REQUIREMENTS & CONDITIONS............................................................... 6
INSURANCE REQUIREMENTS ................................................................................... 13
PARTICIPATION........................................................................................................... 14
PREFERENCE CERTIFICATION LOCAL VENDOR AND/OR DISABLED VETERANS
BUSINESS ENTERPRISE ............................................................................................ 17
REFERENCE LIST........................................................................................................ 19
QUOTATION SCHEDULE............................................................................................. 20
CHECKLIST ................................................................................................................. 21
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 3
KEY DATES
RFQ Issue Date: November 18, 2022
Written Questions for RFQ Due: November 28, 2022 at 10:00 AM
Questions must be submitted on the Bid Page at Public Purchase.
RFQ Closing Date: December 15, 2022 at 10:00 AM
Quotations must be electronically submitted on the Bid Page.
OVERVIEW
The County of Fresno, on behalf of the Internal Services Department— Fleet Services division (ISD— Fleet
Services) and the Sheriff's Department, is requesting quotations from qualified vendors to supply automotive
and heavy-duty equipment batteries.
ISD— Fleet Services maintains an inventory of approximately 30 batteries at the Hamilton Yard location —
4551 E. Hamilton, Fresno, CA. The Fresno County Sheriff's Fleet maintains an inventory of approximately 25
batteries stored at Sheriff Fleet Storage location - 807 S. Chance, Fresno, CA.
The County currently operates about approximately 2,000 vehicles and equipment that use batteries.
SPECIFICATIONS
A successful bidder shall meet all the following terms, conditions, requirements, and service levels:
1. Weekly Stock Order. Vendor shall provide a representative to take a weekly stocking order. The
stock order shall be delivered to Fleet Services within two (2) County business days.
a. Orders shall only be accepted from 8:00 AM to 11:30 AM and 1:00 PM to 3:00 PM.
2. Daily Orders: Orders shall be placed as operational needs arise.
a. Daily orders shall be delivered within two (2) hours from the time the order is placed. Vendor
also agrees that County personnel can pick up requested batteries at vendor's place of
business.
3. Warranty Period: All batteries shall carry a thirty-six (36) month warranty, with a twelve (12) month
full replacement. There shall be no pro-rated warranty beyond the one-year initial warranty coverage.
The warranty period shall commence upon installation of the battery.
a. The vendor shall check all returned batteries under the initial warranty period and verify the
batteries will hold a full charge. If the returned battery is serviceable, the vendor shall return
the battery to the County Fleet Services at no cost.
b. When the warranty-returned battery is defective, a new battery of like group, size, and
specifications, including cold cranking amperage rating shall be provided to the County at no
cost.
c. The County will not accept credit memos for defective batteries still under warranty.
4. Stock Rotation: The vendor shall rotate all County owned and stocked batteries at six (6) month
intervals.
5. Date Stamped: The vendor shall clearly mark or stamp the manufacture date on all batteries.
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 4
6. Battery Cores: The vendor shall pick up cores at the same time the weekly stock order is delivered.
All battery cores shall be picked up and lawfully disposed of at no cost to the County.
a. The successful vendor shall remove all cores that have accumulated during a possible
vendor transition upon commencement of the new contract.
7. Stock Exchange: The vendor agrees to switch the County's current stock of batteries with like-new
batteries at no charge to the County.
a. "Like-new" batteries constitute those in good working order, undamaged, and as good as
new.
b. This will be a one (1)for one (1)exchange.
c. This will be a one-time occurrence at the beginning of the new contract period (around the
beginning of 2023).
8. Invoicing: Vendor shall provide a payable invoice in duplicate at the time of delivery.
a. The vendor shall also have the ability to print the County's unique part number, and
description, on the vendor's invoice. This can be adjacent to the vendor's part number or
battery group/size.
9. Parts Catalog: Vendor shall have the ability to furnish and maintain current product catalogs across
the vendor's product line.
a. The vendor shall have a website available for parts cataloging, available inventory, and
County on-line ordering.
10. Battery Quality/Standard: The battery quality and standard shall be equal to the original equipment
manufacturer(OEM) battery design and meet the services requirements for that particular
vehicle/equipment when the vehicle or equipment was new.
a. All batteries must be maintenance free. The battery construction shall reduce or eliminate
corrosion, gassing, and loss of water. If excessive corrosion maintenance concerns do
occur, the vendor shall be notified and must address accordingly. Continued corrosion and
maintenance issues shall be cause for contract termination
b. Any battery denoted as an Absorbed Glass Mat(AGM) battery must only be replaced with
an AGM battery. Another battery of the same group and size that is not AGM will not be
accepted as a replacement.
11. Stock Expectations: Vendor shall be able to supply all batteries listed below, with appropriate brand
and part number offered to fit battery group and size requirements.
12. Price Increase: Vendor shall hold projected pricing for a minimum of the initial two-year
contract term.A maximum of five percent (5%) increase per year, with appropriate
documentation and justification, may be allowed for any optional one-year renewal terms.
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 5
BID INSTRUCTIONS
• Bidders must electronically submit bid package in pdf format, no later than the quotation closing date
and time as stated on the front of this document, to the Bid Page on Public Purchase. The County will
not be responsible for and will not accept late bids due to slow internet connection or incomplete
transmissions.
• Bids received after the closing time will NOT be considered.
• All quotations shall remain firm for 180 days.
• Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to
their meaning, the bidder shall notify the Buyer in writing at once. The County shall not be held
responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing
prior to the date and time stated within this document. All addenda issued shall be in writing, duly
issued by Purchasing and incorporated into the contract.
• ISSUING AGENT/AUTHORIZED CONTACT: This RFQ has been issued by County of Fresno,
Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFQ, its
content, and all issues concerning it.
All communication regarding this RFQ shall be directed to an authorized representative of County
Purchasing. The specific buyer managing this RFQ is identified on the cover page, along with his or
her telephone number, and he or she should be the primary point of contact for discussions or
information pertaining to the RFQ. Contact with any other County representative, including elected
officials, for the purpose of discussing this RFQ, its content, or any other issue concerning it, is
prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having
unauthorized contact (verbally or in writing) with such other County representatives, may constitute
grounds for rejection by Purchasing of the vendor's quotation.
The above stated restriction on vendor contact with County representatives shall apply until the
County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in
the event that a vendor initiates a formal protest against the RFQ, such vendor may contact the
appropriate individual, or individuals who are managing that protest as outlined in the County's
established protest procedures. All such contact must be in accordance with the sequence set forth
under the protest procedures. Second, in the event a public hearing is scheduled before the Board of
Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may
address the Board.
• APPEALS: Appeals must be submitted in writing within seven (7)working days after notification of
proposed recommendations for award. A"Notice of Award" is not an indication of County's
acceptance of an offer made in response to this RFQ. Appeals shall be submitted to County of
Fresno Purchasing, 333 W. Pontiac Way, Clovis, CA 93612 and in Word format to
gcornuelle(cDFresnoCountyCA.gov. Appeals should address only areas regarding RFQ contradictions,
procurement errors, proposal rating discrepancies, legality of procurement context, conflict of interest,
and inappropriate or unfair competitive procurement grievance regarding the RFQ process.
Purchasing will provide a written response to the complainant within seven (7)working days unless
the complainant is notified more time is required. If the appealing bidder is not satisfied with the
decision of Purchasing, bidder shall have the right to appeal to the County Administrative Office
within seven (7)working days after Purchasing's notification; if the appealing bidder is not satisfied
with CAO's decision, the final appeal is with the Board of Supervisors. Please contact Purchasing if
the appeal will be going to the Board of Supervisors.
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Quotation No. 23-012 Page 6
GENERAL REQUIREMENTS & CONDITIONS
LOCAL VENDOR PREFERENCE AND DISABLED VETERAN BUSINESS ENTERPRISE BID
PREFERENCE: The Local Vendor Preference and Disabled Veteran Business Enterprise Preference do
apply to this Request for Quotation.
DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer
to that person, partnership, corporation, organization, agency, etc. which is offering the quotation and is
identified on page one of this Request For Quotation (RFQ).
INTERPRETATION OF RFQ: Vendors must make careful examination of the requirements, specifications
and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services
required. If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or
has any doubt as to the true meaning or interpretation, correction thereof may be requested in writing from
Purchasing by November 28, 2022 at 10:00 AM, cut-off.
Questions must be submitted on the Bid Page at Public Purchase or contact Chanvathei Lonh at (559) 600-
7110.
NOTE: Time constraints will prevent County from responding to questions submitted after the cut-off date.
Any change in the Request for Quotation will be made by written addendum issued by the County. The
County will not be responsible for any other explanations or interpretations.
EXCEPTIONS: Please provide any exceptions to the general requirements and conditions taken by the
bidder. If exceptions are not noted, the County will assume that the bidder's quotation meets those
requirements.
AWARD: Award will be made to the vendor(s) offering the services, products, prices, delivery, equipment
and system deemed to be to the best advantage of the County. Past performance (County contracts within
the past seven years) and references may factor into awarding of a contract. The County shall be the sole
judge in making such determination. Award Notices are tentative: Acceptance of an offer made in response
to this RFQ shall occur only upon execution of an agreement by both parties or issuance of a valid written
Purchase Order by Fresno County Purchasing.
RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive
informalities or irregularities in bids. Failure to respond to all questions or not to supply the requested
information could result in rejection of your quotation.
CODES AND REGULATIONS: All work and material to conform to all applicable Federal, State, local and
special district building codes, laws, ordinances, and regulations.
SALES TAX: Fresno County pays California State Sales Tax regardless of vendor's place of doing
business.
TAXES, PERMITS & FEES: The successful bidder shall pay for and include all federal, state and local taxes
direct or indirect upon all materials; pay all fees for, and obtain all necessary permits and licenses, unless
otherwise specified herein.
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Quotation No. 23-012 Page 7
TAXES, CHARGES AND EXTRAS:
A) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K.
B) County is exempt from Federal Transportation Tax. Exemption certificate is not required where
shipping papers show consignee as County of Fresno.
C) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid.
SPECIFICATIONS AND EQUALS: Brand names, where used, are a means of establishing quality and
style. Bidders are invited to quote their equals. Alternate offers are to be supported by literature, which fully
describes items that you are bidding.
No exceptions to or deviations from this specification will be considered unless each exception or deviation is
specifically stated by the bidder, in the designated places. If no exceptions or deviations are shown, the
bidder will be required to furnish items exactly as specified herein. The burden of proof of compliance with
this specification is the responsibility of the bidder.
LITERATURE: Bidders shall submit literature, which fully describes items on which they are bidding, not
later than the closing date of this bid. Any and all literature submitted must be stamped with bidders name
and address.
MERCHANDISE RETURNABLE FOR FULL CREDIT: Bidder agrees to accept for full credit any
merchandise sold by him on contract or award resulting from this bid, if returned in good condition by the
County.
GUARANTEE AGAINST DEFECTS: All items are to carry a full guarantee against defects in materials and
workmanship and guarantee against breakage and other malfunctions when performing work for which they
are designed.
PACKAGING: Each item listed in the bid gives as part of its description the minimum packaging size that
the County would order. The County feels it more reasonable to order the successful bidder's standard
"carton" sizes; therefore, each bidder is asked to fill in the information for each item. Normally the
circumstances resort to minimum package size orders. Be sure to fill in your"standard" carton size on the
quotation schedule if different from stated.
Quote separate prices on each individual item in County unit of measure (i.e., EA, DZ, PG, not your standard
carton price).
SAMPLES: On request, samples of the products on which you are bidding shall be made available to the
County. County will designate where samples are to be delivered.
Successful bidder's samples may be retained for checking against delivery, in which case allowance will be
made to vendor.
Samples, when required, must be furnished and delivered free and, if not destroyed by tests, will upon
written request (within thirty (30) days of bid closing date) be returned at the bidder's expense. In the
absence of such notification, County shall have the right to dispose of the samples in whatever manner it
deems appropriate.
VENDOR ASSISTANCE: Successful bidder shall furnish, at no cost to the County, a representative to assist
County departments in determining their product requirements.
MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations from the prescribed
terms, conditions and requirements with the selected vendor.
BIDDERS' LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in
responding to the RFQ.
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Quotation No. 23-012 Page 8
PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services
and activities offered in the quotation, whether or not they are provided directly. Further, the County of
Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters,
including payment of any and all charges resulting from the contract. The contractor may not subcontract or
transfer the contract, or any right or obligation arising out of the contract, without first having obtained the
express written consent of the County.
PRICES: Bidder agrees that prices quoted are for the initial two-year contract period, and in the event of a
price decline such lower prices shall be extended to the County of Fresno. Prices shall be quoted F.O.B.
destination.
CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business
practices and safeguard confidential data which vendor staff may have access to in the course of system
implementation.
NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third
party about this RFQ or the vendor's quotation without prior written approval from the County of Fresno.
BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each
proposer/bidder which may include collection of appropriate criminal history information, contractual and
business associations and practices, employment histories and reputation in the business community. By
submitting a quotation/bid to the County, the vendor consents to such an inquiry and agrees to make
available to the County such books and records the County deems necessary to conduct the inquiry.
ADDENDA: In the event that it becomes necessary to revise any part of this RFQ, addenda will be provided
to all agencies and organizations that receive the basic RFQ.
CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or quotation
submitted by the persons or entities specified below, unless the Board of Supervisors finds that special
circumstances exist which justify the approval of such contract:
1. Employees of the County or public agencies for which the Board of Supervisors is the governing
body.
2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers,
principals, partners or major shareholders.
3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
Subsection (1), and who were employees in positions of substantial responsibility in the area of
service to be performed by the contract, or participated in any way in developing the contract or its
service specifications.
4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve
as officers, principals, partners or major shareholders.
5. No County employee whose position in the County enables him to influence the selection of a
contractor for this RFQ, or any competing RFQ, and no spouse or economic dependent of such
employee, shall be employees in any capacity by a bidder, or have any other direct or indirect
financial interest in the selection of a contractor.
INVOICING: All invoices are to be delivered to the ordering department. Each invoice shall reference the
purchase order or contract number and the equipment number if applicable. The contractor shall obtain the
"invoice to" address when receiving the order.
PAYMENT: County will make partial payments for all purchases made under the contract/purchase order
and accumulated during the month. Terms of payment will be net forty-five (45) days. County will consider
the Bidder's Cash discount Offer, in lieu of the net forty-five (45)days payment terms.
CONTRACT TERM: It is County's intent to contract with the successful bidder for a term of two (2)
years.
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Quotation No. 23-012 Page 9
RENEWAL: Agreement may be renewed for a potential of three (3) one (1)year periods, based on the
mutual written consent of all parties.
QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no
minimum amount. The County reserves the right to increase or decrease quantities.
ORDERING: Orders will be placed as required by County of Fresno ISD— Fleet Services and Sheriff's
Office.
TERMINATION: The County reserves the right to terminate any resulting contract upon written notice.
INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by
Contractor under any ensuing Agreement, it is mutually understood and agreed that CONTRACTOR,
including any and all of Contractor's officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as an officer,
agent, servant, employee,joint venturer, partner, or associate of the COUNTY. Furthermore, County shall
have no right to control or supervise or direct the manner or method by which Contractor shall perform its
work and function. However, County shall retain the right to administer this Agreement so as to verify that
Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and
County shall comply with all applicable provisions of law and the rules and regulations, if any, of
governmental authorities having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to
others unrelated to the County or to the Agreement.
SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation
(a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status
to operate as a corporation, members of the Contractor's Board of Directors shall disclose any self-dealing
transactions that they are a party to while Contractor is providing goods or performing services under the
agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a
party and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to
commencing with the self-dealing transaction or immediately thereafter.
HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request,
defend the County, its officers, agents and employees, from any and all costs and expenses (including
attorney's fees and costs), damages, liabilities, claims and losses occurring or resulting to County in
connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under
this Agreement and from any and all costs and expenses (including attorney's fees and costs), damages,
liabilities, claims and losses occurring or resulting to any person, firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under
this Agreement.
MATERIALS TO BE NEW: All materials shall be new and of merchantable grade, free from defect. No bid
will be considered unless it is accompanied by a complete list of manufacturer's catalog numbers of the
items, which the bidder proposes to furnish, together with full descriptive literature on all items so
enumerated. If item proposed differs from these specifications, bidder shall present specific explanation of
functioning and structural characteristics for those details which differ from the specifications listed herein.
SAFETY DATA SHEETS: With the invoice or within twenty-five (25) days of delivery, the seller must
provide to the County a Safety Data Sheet for each product, which contains any substance on "The List of
800 Hazardous Substances", published by the State Director of Industrial Relations. (See Hazardous
Substances Information and Training Act, California State Labor Code Sections 6360 through 6399.7.)
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Quotation No. 23-012 Page 10
RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with
documentation) recycled or recyclable products/materials which meet stated specifications.
DAMAGE TO EXISTING WORK: Damage to existing construction, equipment, planting, etc., by the
contractor in the performance of his work shall be replaced or repaired and restored to original condition by
the contractor.
CLEAN UP: The Contractor shall at all times, keep the premises clean from accumulation of waste
materials or rubbish caused by his employees or work and shall remove all resulting work debris from the job
site.
COORDINATE WORK WITH OWNER: Successful bidder shall coordinate and schedule the work with the
County so that any interruption to the normal business operations be kept to a minimum.
INSPECTION: All material and workmanship shall be subject to inspection, examination and test by the
County at any and all times during which manufacture and/or construction are carried on. The County shall
have the right to reject defective material and workmanship or require its correction.
SAFEGUARDS: The contractor shall provide safeguards, in conformity with all local codes and ordinances
as may be required.
BONDS:
PERFORMANCE BOND: The successful bidders may be required to furnish a faithful performance bond.
BONDING COMPANY: The company issuing bonds shall be a corporate surety admitted by the California
Insurance Commissioner to do business in the State of California with an A.M Best rating of B++VIII or
better.
DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California.
Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for
the Eastern District of California in Fresno, CA or in a state court for Fresno County.
DEFAULT: In case of default by the selected bidder, the County may procure the services from another
source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by
any other legal means available to the County.
Regardless of F.O.B. point, vendor agrees to bear all risks of loss, injury or destruction to goods and
materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release
vendor from any obligation hereunder
ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment
or portions of payments without prior written consent of the County of Fresno.
ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with the Civil
Rights Act of 1964, the Americans With Disabilities Act of 1990, their subsequent amendments, and any and
all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance
for discrimination, implied or expressed, and wants to ensure that policy continues under this RFQ. The
contractor must also guarantee that services, or workmanship, provided will be performed in compliance with
all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the
nature required under this RFQ. In addition, the contractor may be required to provide evidence
substantiating that their employees have the necessary skills and training to perform the required services or
work.
OBLIGATIONS OF CONTRACTOR: Contractor warrants on behalf of itself and all subcontractors
engaged for the performance of the ensuing contract that only persons authorized to work in the United
States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be
employed in the performance of the work hereunder.
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Quotation No. 23-012 Page 11
TIE BIDS: With all other factors being equal, the contract shall be awarded to the Fresno County vendor
or, if neither or both are Fresno County vendors, the tied vendors will be granted the opportunity to submit
new bids or the entire bid may be rejected and re-bid. If the General Requirements of the RFQ state that
they are applicable, the provisions of the Fresno County Local Vendor Preference shall take priority over
this paragraph.
DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the County for
the purpose of providing services must employ adequate controls and data security measures, both internally
and externally to ensure and protect the confidential information and/or data provided to contractor by the
County, preventing the potential loss, misappropriation or inadvertent access, viewing, use or disclosure of
County data including sensitive or personal client information; abuse of County resources; and/or disruption
to County operations.
Individuals and/or agencies may not connect to or use County networks/systems via personally owned
mobile, wireless or handheld devices unless authorized by County for telecommuting purposes and provide a
secure connection; up to date virus protection and mobile devices must have the remote wipe feature
enabled. Computers or computer peripherals including mobile storage devices may not be used (County or
Contractor device)or brought in for use into the County's system(s)without prior authorization from County's
Chief Information Officer and/or designee(s).
No storage of County's private, confidential or sensitive data on any hard-disk drive, portable storage device
or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit
or higher).
The County will immediately be notified of any violations, breaches or potential breaches of security related
to County's confidential information, data and/or data processing equipment which stores or processes
County data, internally or externally.
County shall provide oversight to Contractor's response to all incidents arising from a possible breach of
security related to County's confidential client information. Contractor will be responsible to issue any
notification to affected individuals as required by law or as deemed necessary by County in its sole
discretion. Contractor will be responsible for all costs incurred as a result of providing the required
notification.
AUDITS AND RETENTION: The Contractor shall maintain in good and legible condition all books,
documents, papers, data files and other records related to its performance under this contract. Such records
shall be complete and available to Fresno County, the State of California, the federal government or their
duly authorized representatives for the purpose of audit, examination, or copying during the term of the
contract and for a period of at least three (3)years following the County's final payment under the contract or
until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records must be
retained in the manner described above until all pending matters are closed.
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BIDDER TO COMPLETE:
GUARANTEED PICK UP AND/OR DELIVERY: Bidder will be considered in award of bid only if they can
guarantee. Enter guarantee on this line (i.e. number of days from receipt of order to delivery):
WARRANTY AND SERVICE LOCATION:
State the warranty and/or guarantee provisions applicable to this equipment if different from the County's
required warranty period coverage as outlined within the Specifications pages.
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Quotation No. 23-012 Page 13
INSURANCE REQUIREMENTS
INSURANCE: Without limiting the County's right to obtain indemnification from Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect, the following insurance policies
or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint
Powers Agreement(JPA)throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific
coverage including completed operations, product liability, contractual liability, Explosion-Collapse-
Underground, fire legal liability or any other liability insurance deemed necessary because of the
nature of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage
should include any auto used in connection with this Agreement.
C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30)days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within thirty (30)days from the date Contractor executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, Internal Services Department, Attn: Contracts, 333 W. Pontiac Way,
Clovis, CA 93612, isdcontracts@fresnocountyca.gov, stating that such insurance coverage have been
obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be
responsible for any premiums on the policies; that such Commercial General Liability insurance names the
County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but
only insofar as the operations under this Agreement are concerned; that such coverage for additional insured
shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its
officers, agents and employees, shall be excess only and not contributing with insurance provided under
Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of
thirty(30) days advance, written notice given to County. Certificates of insurance are to include the
contract number at the top of the first page.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or
better.
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Quotation No. 23-012 Page 14
BIDDER TO COMPLETE THE FOLLOWING:
PARTICIPATION
The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno,
Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties.
Whenever possible, these and other tax supported agencies co-op (piggyback)on contracts put in place by
one of the other agencies.
Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make
payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original
contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate
whether you would extend the same terms and conditions to all tax supported agencies within this group as
you are proposing to extend to Fresno County.
Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley
Purchasing Group and other tax supported agencies.
No, we will not extend contract terms to any agency other than the County of Fresno.
(Authorized Signature)
FLEET SALES AND OPERATIONS MANAGER
Title
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Quotation No. 23-012 Page 15
COUNTY OF FRESNO LOCAL VENDOR BID PREFERENCE
AND
DISABLED VETERAN BUSINESS ENTERPRISE BID
PREFERENCE
The Local Vendor and Disabled Veteran Business Enterprise Preferences apply to this RFQ.
Whenever the CAO purchases supplies, materials and/or equipment for the County through the use of
competitive bids, the CAO, in evaluating the price or bid for such supplies, materials and/or equipment shall
determine if each bidder is a Fresno County Local Vendor(FCLV) and/or a Disabled Veteran Business
Enterprise (DVBE). Bidders that are either an FCLV or a California State Certified DVBE may be granted a
preference when determining the award of a bid. FCLV and DVBE, for the purposes of this section, are
defined below.
A. Fresno County Local Vendor(FCLV)
1. The vendor has its headquarters, distribution point or locally-owned franchise located in or having a
street address within the County for at least six (6) months immediately prior to the issuance of the
request for competitive bids by the CAO; and
2. The vendor holds any required business license by a jurisdiction located in Fresno County; and
3. The vendor employs at least one (1)full-time or two (2) part-time employees whose primary
residence is located within Fresno County, or if the business has no employees, shall be at least
fifty percent(50%) owned by one or more persons whose primary residence(s) is located within
Fresno County.
B. Disabled Veteran Business Enterprise (DVBE)
A vendor must be certified by the State of California as a Disabled Veteran Business Enterprise (DVBE)as
of the close of the competitive bid process in which they are participating. State certification as a DVBE is
issued by the California Department of General Services.
Other Conditions
1. Any vendor claiming to be a FCLV as defined above, or a DVBE shall so certify in writing to the CAO.
The CAO shall not be required to verify the accuracy of any such certifications, and shall have sole
discretion to determine if a vendor meets the definition of a FCLV.
2. Any person or business falsely claiming to be a FCLV or DVBE under this section shall be ineligible to
transact any business with the County for a period of not less than three (3) months and not more
twenty-four(24) months as determined at the sole discretion of the CAO. The CAO shall also have the
right to terminate all or any part of any contract entered into with such person or business.
3. In the event that the CAO rejects a vendor's claim that they are a FCLV and/or a DVBE, and as such
declares them to be ineligible, such vendor shall be entitled to a public hearing before the Board of
Supervisors and a five (5) day notice of the time and place thereof.
4. This section shall not apply to contracts required by state or federal statutes or regulations to be awarded
to the lowest responsible bidder or otherwise exempted from local preference.
Preferences
FCLVs and DVBEs that submit a bid within five percent(5%)of the lowest responsive and responsible bid
will, under certain specified circumstances, qualify to submit a new bid within two County business days of
County's notification. Such new bids must be in an amount less than or equal to the lowest responsive and
responsible bid previously determined by the CAO. If the CAO receives new bids from qualifying FCLVs
and/or DVBEs, he shall award the contract to the FCLV or DVBE that submits the lowest responsive and
responsible bid. If no new bids are received, the contract shall be awarded to the original low bidder as
announced by the CAO. The lowest responsive and responsible bid shall be solely determined by the CAO.
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Quotation No. 23-012 Page 16
The CAO will consider the following four categories of bidder relative to the Fresno County Local Vendor
Preference and the Disabled Veteran Business Enterprise Preference.
Vendor Preference Categories
1) FCLV—Fresno County Local Vendor as defined above.
2) DVBE— Disabled Veteran Business Enterprise as defined above; a DVBE is not also a FCLV unless
specifically designated as such.
3) FCLV & DVBE—A vendor that is both a Fresno County Local Vendor and Disabled Veteran
Business Enterprise as defined above.
4) VNP—Vendor No Preference; A vendor that is neither a Fresno County Local Vendor nor a Disabled
Veteran Business Enterprise.
The following table identifies the various combinations of vendor preference categories that could be
received in response to an RFQ. It also indicates when a vendor qualifies for a re-bid under either the FCLV
or DVBE Preference.
The first column of the table identifies the Vendor Preference Category of the bidder that the CAO has
determined to be the lowest cost, responsive and responsible bidder. Each vendor preference category is
shown in the columns to the right. The table indicates when a vendor category qualifies for a re-bid relative
to the low bid category in the first column (read left to right).
Low Bid Submitted by FCLV& DVBE FCLV DVBE VNP
Vendor Preference Category (Not a FCLV)
FCLV& DVBE No Re-bid No Re-bid No Re-bid No Re-bid
Award to Low BidNo Re-bid Opportunity Opportunity Opportunity Opportunity
May Re-bid May Re-bid May Re-bid
VNP No Re-bid
when within 5% when within 5% when within 5%
Award Subject to Preference Re-bid of low bid of low bid of low bid Opportunity
FCLV May Re-bid No Re-bid No Re-bid No Re-bid
Award Subject to Preference Re-bid when within 5% Opportunity Opportunity Opportunity
of low bid
DVBE May Re-bid May Re-bid No Re-bid No Re-bid
(Not a FCLV) when within 5% when within 5%
Award Subject to Preference Re-bid of low bid of low bid Opportunity Opportunity
Applying the Preferences
In determining the award of a Request for Quotation (RFQ), the CAO will first identify the lowest cost
responsive and responsible bidder, and award will be made to that vendor when such vendor is both a FCLV
and a DVBE.
If the lowest such bidder is not an FCLV, it will be determined if the Local Vendor Preference and/or the
DVBE Preference are applicable to other bidders. The preferences will then apply to bids submitted by
FCLVs and DVBEs that are within 5% of the designated low bid. The vendors submitting bids that are within
the 5% will be granted an opportunity to submit a new bid. It must be stressed that in the event of a tie
between a FCLV and a DVBE that is not a FCLV, the FCLV shall take precedence in award of the contract.
This condition is necessary to remain consistent with Fresno County Charter Section 12 (h), which
specifically calls for a preference to local vendors.
When the lowest responsive and responsible bidder is a FCLV, other bidders who are both FCLVs and
DVBEs will have the opportunity to re-bid.
When the lowest responsive and responsible bid is from a non-local DVBE, all FCLVs will be offered a re-bid
opportunity.
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 17
PREFERENCE CERTIFICATION
LOCAL VENDOR
AND/OR
DISABLED VETERANS BUSINESS ENTERPRISE
The Fresno County Local Vendor Preference (FCLV) and the Disabled Veteran Business Enterprise
Preference (DVBE) are applicable to this Request for Quotation as previously explained.
Qualified Vendors that desire consideration as a FCLV and/or a DVBE under this RFQ must complete the
"Statement of Local Vendor Certification" and/or the "Statement of DVBE Certification", each is included
below, and submit it/them as a part of their quotation. Late submittals of these certification forms will not be
considered. Submission of either or both certifications will qualify the vendor for treatment as a local vendor
or a DVBE for purposes of this RFQ only. The certification(s) made under this RFQ do not qualify the vendor
for a preference under any other RFQ.
NOTIFICATION OF RE-BID
If a vendor's bid qualifies under the Fresno County Local Vendor Preference or the DVBE Preference, the
vendor will be notified of his/her opportunity to re-bid. If so notified, the Vendor must submit his/her re-bid
within two County business days of notification.
Notification will be issued by e-mail or Fax, whichever is preferred by the vendor. Notification to Vendor shall
be considered complete upon County's transmission of e-mail or Fax. It will be the vendor's responsibility to
check his/her e-mail or Fax messages for notification. The vendor's delay in retrieval of his/her notification
will not alter the two (2) County business day period allowed for re-bid submission.
FCLV or DVBE TO COMPLETE:
Indicate ONE method for notification of re-bid opportunity by providing the appropriate e-mail address or Fax
number. Submit this document as a part of your quotation.
D.CARNEY@FMPCO.COM
E-Mail Address or Fax Number(Identify contact person)
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 18
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------
STATEMENT OF LOCAL VENDOR CERTIFICATION
COUNTY OF FRESNO
Qualified local vendors desiring consideration under the Fresno County Local Vendor Preference must complete the
following and submit with their quotation (print or type).
DANA CARNEY FLEET SALES AND OPERATIONS MANAGER
(individual submitting bid) (title)
of/for FACTORY MOTOR PARTS Certify that FACTORY MOTOR PARTS
(Company Name) (Company Name)
Is a Fresno County local Vendor as defined within this RFQ and therefore qualifies for the Local Vendor Preference.
FLEET SALES AND OPERATIONS MANAGER 12-7-2022
Signature Title Date
DANA CARNEY
(Print Name)
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------
STATEMENT OF DISABLED VETERAN BUSINESS ENTERPRISE
CERTIFICATION
Qualified vendors desiring consideration under the Fresno County DVBE Preference must complete the following and
submit with their quotation (print or type).
I ,
(individual submitting bid) (title)
of/for Certify that
("Company Name) (Company Name)
Is a Disabled Veteran Business Enterprise certified by the State of California and therefore qualifies for the DVBE
Preference.
State of California DVBE Certification Number:
Signature Title Date
(Print Name)
*Company name on file with the State of California DVBE program.
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 19
VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR QUOTATION.
FACTORY MOTOR PARTS
Firm:
REFERENCE LIST
Provide a list of at least five (5) customers for whom you have recently provided similar
products/services. If you have held a contract for these or similar services with the County of
Fresno within the past seven (7) years, list the County as one of your customers. Please list the
person most familiar with your contract. Be sure to include all requested information.
SMUD KIMBERLY BOWMAN
Reference Name: Contact:
Address: PO BOX 15830
City: SACRAMENTO .State: CA Zip: 95852
Phone No.: ( 916 ) 732-5937 Date: 2010 TO PRESENT
Service Provided: SUPPLY AND DELIVER AUTOMOTIVE PARTS&BATTERIES
Reference Name:
RIVERSIDE COUNTY Contact:.... JAMES RILEY
Address. 2980 WASHINGTON STREET
City: RIVERSIDE .State. CA Zip: 92504
Phone No.: ( 951 ) 539-6064 Date: 2012 TO PRESENT
Service Provided. SUPPLY AND DELIVER AUTOMOTIVE PARTS
CITY OF SANTA ANA ������� R YMOND R
Reference Name: Contact:
Address: 215 S CENTER STREET
City: SANAANA State: CA Zip: 92703
Phone No.: ( 714 ) 647-3305 Date: 2020 TO PRESENT
Service Provided: CONSIGNMENT AND INVENTORY MANAGEMENT OF AUTOMOTIVE PARTS AND BATTERIES
Reference Name:
COUNTY OF SACRAMENTO Contact:-: - LANACRUM -- - - -- --
Address. 9660 ECOLOGY LANE
City: SACRAMENTO State. CA Zip: 95827
Phone No.: ( 916 ) 876-6367 Date: 2010 TO PRESENT
Service Provided. SUPPLY AND DELIVER AUTOMOTIVE PARTS AND BATTERIES
Reference Name: STATE OF CALIFORNIA Contact: YOLANDA TUTT
Address: 707 THIRD STREET
City: WESTSACRAMENTO State: CA Zip: 95798
Phone No.: ( 279 ) 946-8401 Date: 2016 TO PRESENT
Service Provided: SUPPLY AND DELIVER AUTO PARTS/BATTERIES
Failure to provide a list of at least five (5) customers may be cause for rejection of this RFQ.
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 20
QUOTATION SCHEDULE
All rate quotes for any service below must include all labor, travel, taxes, permits, etc. Pricing
must stay fixed for the initial two-year contract term. A maximum of 5 percent increase per
year, with adequate documentation and justification, can apply for any additional optional
renewal terms.
Battery Approx. Usage for Battery Offered Unit Price for Years 1-
Group/Size Years 1-2 (Brand & Part No.) 2
1. 24-85 10 FVP P24 $75.07
2. 24 F-65 40 FVP P24F $76.15
3. 27LTV 10 FVP P27F $96.03
4. C-31-9ST 140 FVP 31TXXHD $101.52
5. 34-75 40 FVP P34 $83.36
6. 59-75 50 FVP P59 $76.03
7. 51 R-75 10 FVP P51 R $71.76
8. 58-75 10 FVP P58 $71.79
9. 58 R-75 30 FVP P58R $78.49
10. 65 AGM 220 FVPP65AGM $169.72
11. 78-75 10 FVP P78 $88.04
12. 86-75 80 FVP P86 $71.76
13. 94R AGM 90 FVP P94R $99.55
P94RAGM $137.60
14. Prius 12V 10 FVP P24RAGM $132.25
15. 47-75 10 FVP P47-60 $76.94
16. 48/H6-85 20 FVP P48 $84.87
17. 90/T5-75 20 FVP P75T $83.75
18. 49/H8 AGM 100 FVP P49AGM $165.57
19. 48 AGM 100 FVP P48AGM $122.28
20. BTX30L 100 FVP ETX30LA $111.24
23-012 Auto&Heavy Equipment Balteries.doc
Quotation No. 23-012 Page 21
CHECK LIST
This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list,
are important requirements and is the responsibility of the bidder to submit with the bid package in order to
make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the
bid in its entirety.
Check off each of the following:
1. " The Request for Quotation (RFQ) has been signed and completed.
2. " Addenda, if any, have been signed and included in the bid package.
3. " The completed Reference List as provided with this RFQ.
4. " The Quotation Schedule as provided with this RFQ has been completed, price reviewed for
accuracy and any corrections initialed.
5. Indicate all of bidder exceptions to the County's requirements, conditions and specifications
as stated within this RFQ.
6. " The Participation page as provided within this RFQ has been signed and included
7. " The Local Vendor Bid Preference and Disabled Veteran Business Enterprise Bid Preference
section (if applicable) has been signed and included.
x
8. Bidder to Complete page as provided with this RFQ.
9. " Return checklist with RFQ response.
10. " Completed RFQ in pdf format, electronically submitted to the Bid Page on Public
Purchase.
23-012 Auto&Heavy Equipment Balteries.doc