HomeMy WebLinkAboutAgreement A-21-475 with CalOES.pdf cal IDES us.o Agreement No. 21-475
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CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Govemor's Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following:
1. Subreclplent Fresno County la.DUNS :932953037
2. Implementing Agency: Fresno County-Probation Department 2a.DUNS#932953037
3. Implementing Agency Address: 3333 E.American Avenue,Suite B Fresno 93725-9247
(Street) (City) (lip+4)
4. Location of Project: Fresno Fresno 93721-2613
(may) (County) (Zip+4)
S. Disaster/Program TINe: XC-County Victim Services Program 6. Performance 01/01/2022 to 12/31/2022
Period: (Start Date) (End Date)
7. Indirect Cost Rate: N/A Federally Approved ICR(if applicable): %
Item Grant Fund A.State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost
Number Year Source
8. 2019 VOCA $56,572 $56,572
9. 2020 VOCA $190,964 $190,964
10. 1 2021 1 VCGF $135,982 $135,982
11. Select Select
12. Select I Select
Total Protect Cost $135,982 $247,536 $383,518 $383,518
13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,and the
Assurances/Certifications.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the approval of the City/County Financial
Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that all funds received pursuant to this
agreement will be spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant Subaward and agrees to administer the
grant project in accordance with the Grant Subaward as well as all applicable state and federal laws,audit requirements,federal program guidelines,and Cal
OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget.
14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 6250 et seq.Do not put any personally
identifiable information or private information on this application.If you believe that any of the information you are putting on this application is exempt from the
Pubfic Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the
information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15.Official Authorized to Sign for Subrecipient:
Name: Steve Brandou Title:Chairman,Fresno County Board of Supervisors
Payment Mailing Address: 333 a American Avenue Suite B City:Fresno Zip C1odlen+4:�93:7�2�5-9{247
Signature: A Date:_
16.Federal Employer ID Number.
FOR Cal OES USE ONLY
I hereby certify upon my personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above.
(Cal OES Fiscal Officer) (Date) (Cal OES Director or Designee) (Date)
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Coun` of Fresno,State of Califomia
By
Deputy
Grant Subaward Face Sheet Cal OES 2.101(Revised 07/20211
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Contact Information
Grant Subaward #: xC21 04 0100
Subrecipient: Fresno County
1 . Grant Subaward Director:
Name: Joy Thompson Title: Probation Division Director
Telephone #: 559-600-1295 Email Address: lhompson@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave., Ste. B, CA 93725-9248
2. Financial Officer:
Name: Samantha Buck Title: Administrative Division Director
Telephone #: 559-600-1247 Email Address: shuck@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave.,Ste. B, CA 93725-9248
3. Programmatic Point of Contact:
Name: Karen Roach Title: Probation Services Manager
Telephone #: 559-600-1675 Email Address: kroach@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2220 Tulare St., Suite1111, Fresno, CA 93721-2105
4. Financial Point of Contact:
Name: Norabelle Elegado Title: Probation Business Manager
Telephone #: 559-600-1246 Email Address: nelegado@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave., Bldg 702, Fresno, CA 93725-9248
5. Executive Director of a Non-Governmental Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing agency:
Name: Kirk Haynes Title: Chief Probation Officer
Telephone #: 559-600-1298 Email Address: khaynes@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 American Ave.,Ste. B, Fresno, CA 93725-9248
6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet: Name:
Steve Brandau Title: Chairman, Board of Supervisors
Telephone #: 559-600-2000 Email Address: District2@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2281 Tulare, Room #301, Fresno, CA 93721-2105
7. Chair of the Governing Body of the Subrecipient:
Name: Steve Brandau Title: Chairman, board of Supervisors
Telephone #: 559-600-2000 Email Address: District2@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2281 Tulare, Room #301, Fresno, Ca 9372 1-2 1 05
Grant Subaward Contact Information - Cal OES 2-102 (Revised 10/2020)
• Cal OES
GOVERNOR OFFICE
OF EMERGENCY SERVICES
Grant Subaward Signature Authorization
Grant Subaward #: XC 21 04 0100
Subrecipient: Fresno County
Implementing Agency: Probation Department
The Grant Subaward Director and Financial Officer are REQUIRED to sign this form.
Grant Subaward Director: Financial Officer:
Printed Name: Joy Thompson Printed Name: Samantha Buck
Di(,�itplly vgned by SOtno,tho Buck
Signature: C� Signature: Date:2021,092918:11:22-07'00'
Date: / 30% Date: 09/29/2021
t
The following persons are authorized to The following persons are authorized to
sign for the Grant Subaward Director: sign for the Financial Officer:
Signature: Signature:
Printed Name: Karen Roach Printed Name: Norabelle Elegado
Signature: Signature:
Printed Name: Printed Name:
Signature: Signature:
Printed Name: Printed Name:
Signature: Signature:
Printed Name: Printed Name:
Signature: Signature:
Printed Name: Printed Name:
Grant Suboward Signature Authorization -Cal IDES 2-103 (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Certification of Assurance of Compliance
Information and Instructions
The Certification of Assurance of Compliance is a binding affirmation that
Subrecipients will comply with the following regulations and restrictions:
• State and federal civil rights laws,
• Drug-Free Workplace,
• California Environmental Quality Act,
• Lobbying restrictions,
• Debarment and Suspension requirements,
• Proof of Authority documentation from the city council/governing board, and
• Federal grant fund requirements.
The Applicant is required to obtain written authorization by the governing body (e.g.,
County Board of Supervisors, City Council, or Governing Board) granting authority for
the Subrecipient/Official Designee to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES (see Subrecipient Handbook (SRH)
Section 1 .005 and Section IV. of this form).
The Official Designee (see SRH Section 3.030) and the individual granting that authority
(i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair)
must sign this form. For State agencies, only the Official Designee must sign this form.
Complete all sections of this form and then submit:
• As part of the Grant Subaward Application,
• With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is
being added to the Grant Subaward, (applicable Certification of Assurance of
Compliance would be needed), with a Grant Subaward Modification (Cal OES
Form 2-223) if the Official Designee or Board Chair changes and the Resolution
identifies them by name, and/or
• With a Grant Subaward Modification (Cal OES Form 2-223) if the federal program
Special Conditions change after the approval of the Grant Subaward.
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Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Certification of Assurance of Compliance
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
I, Steve Brandau (Official Designee; same person as Section 15
of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is
responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the
Grant Subaward requirements (state and/or federal) as directed by Cal OES including,
but not limited to, the following areas:
I. Federal Grant Funds - SRH Sections 14.005
Subrecipients expending $750,000 or more in federal grant funds annually are
required to secure a single audit pursuant to Office of Management & Budget
(OMB) Uniform Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F
and are allowed to allocate federal funds for the audit costs.
0 Subrecipient expends $750,000 or more in federal funds annually.
❑ Subrecipient does not expend $750,000 or more in federal funds annually
II. Equal Employment Opportunity - SRH Section 2.025
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment
because of race, color, religion, religious creed (including religious dress and
grooming practices), national origin, ancestry, citizenship, physical or mental
disability, medical condition (including cancer and genetic characteristics),
genetic information, marital status, sex (including pregnancy, childbirth,
breastfeeding, or related medical conditions), gender, gender identity, gender
expression, age, sexual orientation, veteran and/or military status, protected
medical leaves (requested or approved for leave under the Family and Medical
Leave Act or the California Family Rights Act), domestic violence victim status,
political affiliation, and any other status protected by state or federal law.
Subrecipients certify that they will comply with all state and federal requirements
regarding EEO, nondiscrimination, and civil rights.
EEO Officer: Jean M. Rousseau
Title: County Administrative Officer
Address: 2281 Tulare Street, Rm 304, Fresno, CA 93721
Telephone Number: 559-600-1710
Email Address: Rousseau@fresnocountyca.gov
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III. Drug-Free Workplace Act of 1990 - SRH Section 2.030
The State of California requires that every person or organization receiving a Grant
Subaward or contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) - SRH Section 2.035
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded Subrecipients to certify compliance with
CEQA. Subrecipients must certify they have completed, and will maintain on file,
the appropriate CEQA compliance documentation.
V. Lobbying - SRH Sections 2.040 and 4.105
Grant Subaward funds, property, and funded positions must not be used for any
lobbying activities. This includes, but is not limited to, being paid by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement.
VI. Debarment and Suspension - SRH Section 2.045
Subrecipients receiving federal funds must certify that they will adhere to Federal
Executive Order 12549, Debarment and Suspension. The Subrecipient certifies that
neither the Subrecipient nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal
benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department or agency.
The Subrecipient certifies that it will not make any Second-Tier Subaward, or enter
into any contract greater than $25,000, with parties that are debarred, suspended,
or otherwise excluded or ineligible for participation in Federal programs or
activities.
VII. Proof of Authority from City Council/Governing Board - SRH Section 1.055
Subrecipients accept responsibility for and must comply with the requirement to
obtain a signed resolution from governing body (e.g., County Board of Supervisors,
City Council, or Governing Board) granting authority for the Subrecipient/Official
Designee (see Section 3.030) to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES. It is agreed that any liability arising
out of the performance of this Grant Subaward, including civil court actions for
damages, shall be the responsibility of the Subrecipient. The State of California
and Cal OES disclaim responsibility of any such liability. Furthermore, it is also
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agreed that Grant Subaward funds received from Cal OES shall not be used to
supplant expenditures controlled by the governing board.
Subrecipients are required to obtain written authorization by the governing body
(e.g., County Board of Supervisors, City Council, or Governing Board) granting
authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a
Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES.
The Applicant is also required to maintain said written authorization on file and
make readily available upon demand.
Vill. Civil Rights Compliance - SRH Section 2.020
The Subrecipient complies with all laws that prohibit excluding, denying or
discriminating against any person based on actual or perceived race, color,
national origin, disability, religion, age, sex, gender identity, and sexual orientation
in both the delivery of services and employment practices and does not use
federal financial assistance to engage in explicitly religious activities.
IX. Federal Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Special Conditions
1 . Applicability of Part 200 Uniform Requirements
The Subrecipient must comply with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200,
as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together,
the "Part 200 Uniform Requirements") apply to this award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on
December 26, 2014. If this award supplements funds previously awarded
by OJP under the same award number (e.g., funds awarded during or
before December 2014), the Part 200 Uniform Requirements apply with
respect to all funds under that award number (regardless of the award
date, and regardless of whether derived from the initial award or a
supplemental award) that are obligated on or after the acceptance
date of this award.
For more information and resources on the Part 200 Uniform Requirements
as they relate to OJP awards and Subawards ("Subgrants"), see the OJP
website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date
of submission of the final expenditure report (SF 425), unless a different
retention period applies -- and to which the Subrecipient must provide
access, include performance measurement information, in addition to
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the financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or
other materials prepared or distributed by OJP that may appear to
conflict with, or differ in some way from, the provisions of the Part 200
Uniform Requirements, the Subrecipient is to contact OJP promptly for
clarification.
2. Compliance with DOJ Grants Financial Guide
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants
Financial Guide as posted on the OJP website (currently, the "DOJ Grants
Financial Guide'' available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated
version that may be posted during the period of performance.
3. Requirements Pertaining to Prohibited Conduct Related to Trafficking in
Persons (including reporting requirements and OJP authority to terminate
award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of Subrecipients,
Subrecipients ("Subgrantees"), or individuals defined (for purposes of this
condition) as ''employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
(Award condition: Prohibited conduct by Subrecipients and Subrecipients
related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
4. Requirements related to System for Award Management and Universal
Identifier Requirements
The Subrecipient must comply with applicable requirements regarding
the System for Award Management (SAM), currently accessible at
https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information
in SAM.
The Subrecipient also must comply with applicable restrictions on
Second-Tier Subawards, including restrictions on subawards to entities
that do not acquire and provide (to the Subrecipient) the unique entity
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identifier required for SAM registration.
The details of the Subrecipient's obligations related to SAM and to unique
entity identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for
Award Management (SAM) and Universal Identifier Requirements), and
are incorporated by reference here.
This condition does not apply to an award to an individual who received the
award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
5. Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) governing the use
of federal funds for expenses related to conferences (as that term is defined
by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide
(currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants
Financial Guide").
6. Compliance with General Appropriations-Law Restrictions on the Use of
Federal Funds
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2018, are set out at
https://ojp.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are
incorporated by reference here.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2020, are set out at
https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are
incorporated by reference here.
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Should a question arise as to whether a particular use of federal funds by
a Subrecipient would or might fall within the scope of an appropriations-
law restriction, the Subrecipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
7. Reporting Potential Fraud, Waste, & Abuse
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent,
Subrecipient, contractor, subcontractor, or other person has, in connection
with funds under this award -- (1 ) submitted a claim that violates the False
Claims Act; or (2) committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds
under this award should be reported to the OIG by--(I ) online submission
accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-
grants.htm (select "Submit Report Online"); (2) mail directed to: Office of the
Inspector General, U.S. Department of Justice, Investigations Division, 1425
New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8. Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require
any employee or contractor to sign an internal confidentiality agreement
or statement that prohibits or otherwise restricts, or purports to prohibit or
restrict, the reporting (in accordance with law) of waste, fraud, or abuse to
an investigative or law enforcement representative of a federal department
or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a. In accepting this award, the Subrecipient:
• Represents that it neither requires nor has required internal
confidentiality agreements or statements from employees or
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contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
• Certifies that, if it learns or is notified that it is or has been
requiring its employees or contractors to execute agreements
or statements that prohibit or otherwise restrict (or purport to
prohibit or restrict), reporting of waste, fraud, or abuse as
described above, it will immediately stop any further
obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
b. If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
• It represents that (1 ) it has determined that no other entity that
the Subrecipient's application proposes may or will receive
award funds (whether through a Subaward, procurement
contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or
statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud,
or abuse as described above; and (2) it has made appropriate
inquiry, or otherwise has an adequate factual basis, to support
this representation; and
• It certifies that, if it learns or is notified that any Subrecipient,
contractor, or subcontractor entity that receives funds under
this award is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise
restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop
any further obligations of award funds to or by that entity, will
provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so by that
agency.
9. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1 , 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt
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and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused
by distracted drivers.
10. OJP Training Guiding Principles
Any training or training materials that the Subrecipient develops or
delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
11 . Requirement to report actual or imminent breach of personally
identifiable information (PII)
The Subrecipient must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it - (1 ) creates,
collects, uses, processes, stores, maintains, disseminates, discloses, or
disposes of "personally identifiable information (PII)" (2 CFR 200.79) within
the scope of an OJP grant-funded program or activity, or (2) uses or
operates a ''Federal information system" (OMB Circular A-130). The
Subrecipient's breach procedures must include a requirement to report
actual or imminent breach of PH to an OJP Program Manager no later
than 24 hours after an occurrence of an actual breach, or the detection
of an imminent breach.
12. Specific post-award approval required to use a noncompetitive
approach in any procurement contract that would exceed $150,000 (for
2018 federal award) or $250,000 (for 2019 & 2020 federal awards)
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition
Threshold ($150,000 [for 2018 federal award] currently, $250,000 [for 2019
& 2020 federal awards]). This condition applies to agreements that -- for
purposes of federal grants administrative requirements -- OJP considers a
procurement "contract'' (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a
noncompetitive approach in a procurement contract under an OJP
award are posted on the OJP web site at
https://ojp.gov/funding/Explore/Noncompetitive Procurement.htm
(Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $150,000
[for 2018 federal award] and exceed $250,000 [for 2019 & 2020 federal
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award]), and are incorporated by reference here.
13. Requirement for Data on Performance and Effectiveness Under the
Award
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data
must be provided to OJP in the manner (including within the timeframes)
specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act,
and other applicable laws.
14. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice
to employees)
The Subrecipient must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that
prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related
to gross mismanagement of a federal grant, a gross waste of federal
funds, an abuse of authority relating to a federal grant, a substantial and
specific danger to public health or safety, or a violation of law, rule, or
regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41
U.S.C. 4712 to this award, the Subrecipient is to contact the DOJ
awarding agency (OJP or OVW, as appropriate) for guidance.
15. VOCA Requirements
The Subrecipient must comply with the conditions of the Victims of Crime
Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1 ) and (2), 34
U.S.C. 20103(a)(2) and (b)(1 ) and (2) (and the applicable program
guidelines and regulations), as required.
16. Demographic Data
The Subrecipient must collect and maintain information on race, sex,
national origin, age, and disability of victims receiving assistance, where
such information is voluntarily furnished by the victim.
17. Performance Reports
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The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by
OVC. This information on the activities supported by the award funding
will assist in assessing the effects that VOCA Victim Assistance funds have
had on services to crime victims within the jurisdiction.
18. Access to Records
The Subrecipient must authorize the Office for Victims of Crime (OVC)
and/or the Office of the Chief Financial Officer (OCFO), and its
representatives, access to and the right to examine all records, books,
paper, or documents related to the VOCA grant.
19. All Subawards ("Subgrants") must have specific federal authorization
The Subrecipient must comply with all applicable requirements for
authorization of any Subaward. This condition applies to agreements
that -- for purposes of federal grants administrative requirements -- OJP
considers a "Subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any Subaward are
posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award
condition: All Subawards ("Subgrants") must have specific federal
authorization), and are incorporated by reference here.
20. Unreasonable restrictions on competition under the award; association
with federal government
This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of
the dollar amount of the purchase or acquisition, the method of
procurement, or the nature of any legal instrument used.
a. No discrimination, in procurement transactions, against
associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements --
including as set out at 2 C.F.R. 200.300 (requiring awards to be
11 manage[d] and administer[ed] in a manner so as to ensure that
Federal funding is expended and associated programs are
implemented in full accordance with U.S. statutory and public
policy requirements") and 200.319(a) (generally requiring "[a]II
procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices
"restrictive of competition," such as "[p]lacing unreasonable
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 11 of 15
requirements on firms in order for them to qualify to do business"
and taking "[a]ny arbitrary action in the procurement process") --
no Subrecipient may (in any procurement transaction) discriminate
against any person or entity on the basis of such person or entity's
status as an "associate of the federal government" (or on the basis
of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a)
or as specifically authorized by USDOJ.
b. Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c. Allowable costs
To the extent that such costs are not reimbursed under any other
federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
d. Rules of construction
1 ) The term "associate of the federal government" means any
person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an
employee, contractor or subcontractor, grant Subrecipient or -
Subrecipient, agent, or otherwise -- in undertaking any work,
project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and
includes any applicant for such employment or engagement,
and any person orentity committed by legal instrument to
undertake any such work, project, or activity (or to provide
such goods or services) in future.
2) Nothing in this condition shall be understood to authorize or
require any Subrecipient or any person or other entity, to
violate any federal law, including any applicable civil rights or
nondiscrimination law.
21 . Determination of suitability to interact with participating minors
This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some
or all of the activities to be carried out under the award is to benefit a
set of individuals under 18 years of age.
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 12 of 15
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement
applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals
who may interact with participating minors), and are incorporated by
reference here.
22. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment
opportunity program.
23. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
24. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically
including any applicable requirements regarding written notice to
program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that
prohibit specific forms of discrimination on the basis of religion, a religious
belief, a refusal to hold a religious belief, or refusal to attend or
participate in a religious practice. Part 38, currently, also sets out rules
and requirements that pertain to
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients
and Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of
Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 13 of 15
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1 , Part 38, under e-CFR "current" data.
25. Restrictions on "Lobbying"
In general, as a matter of federal law, federal funds awarded by OJP
may not be used by the Subrecipient, either directly or indirectly, to
support or oppose the enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913. (There may be exceptions if an applicable federal statute
specifically authorizes certain activities that otherwise would be barred
by law.)
Another federal law generally prohibits federal funds awarded by OJP
from being used by the Subrecipient to pay any person to influence (or
attempt to influence) a federal agency, a Member of Congress, or
Congress (or an official or employee of any of them) with respect to the
awarding of a federal grant or cooperative agreement, Subgrant,
contract, subcontract, or loan, or with respect to actions such as
renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies
to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds
by a Subrecipient would or might fall within the scope of these
prohibitions, the Subrecipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
26. Subgrant Award Report (SAR)
The Subrecipient must submit a SAR to OVC for each Subrecipient of the
VOCA victim assistance funds, within ninety (90) days of awarding funds
to the Subrecipient. Subrecipients must submit this information through
the automated system.
27. Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency
(OJP or OVW, as appropriate) may withhold award funds, or may impose
other related requirements, if (as determined by the DOJ awarding agency)
the Subrecipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the
terms of this Grant Subaward), or other outstanding issues that arise in
connection with audits, investigations, or reviews of DOJ awards.
28. Additional DOJ Awarding Agency Requirements (2018, 2019, & 2020)
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 14 of 15
The Subrecipient agrees to comply with any additional requirements that
may be imposed by the DOJ awarding agency (OJP or OVW, as
appropriate) during the period of performance for this award, if the
Subrecipient is designated as "high- risk" for purposes of the DOJ high-risk
grantee list.
29. Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation
(such as Form 1-9s or equivalents) regarding the eligibility of employees hired
using the fund.
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 15 of 15
All appropriate documentation must be maintained on file by the Subrecipient and
available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of
the grant or both and the Subrecipient may be ineligible for Subaward of any future
grants if the Cal OES determines that any of the following has occurred: (1)the
Subrecipient has made false certification, or(2)violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant
Subaward [Section 15 on Grant Subaward Face Sheet], and hereby swear that I
am duly authorized legally to bind the contractor or grant Subrecipient to the
above described certification. I am fully aware that this certification, executed on
the date and in the county below,is made and enalty of perjury under the laws
of the State of California.
Official Designee's Signature:
y
Official Designee's Typed Name: Steve Brandau
Official Designee's Title: Chairman, Board of Supervisors
Date Executed: ����� to IC 2A
Federal Employer ID #: �� _ Federal DUNS #: 932953037
Current System for Award Management (SAM) Expiration Date: 02/17/2022
Executed in the City/County of: Fresno
AUTHORIZED BY:
i
❑ City Financial Officer 0 County Financial Officer
❑ City Manager ❑ County Manager '
❑ Governing Board Chair ;
Signature: Cr�
f
Typed Name: Oscar J. Garcia
Auditor-Controller/Treasurer-Tax Collector ATTEST:
Title: BERNICE E.SEIDEL
E
Clerk of the Board of Supervisors
Count of Fresno,State of Califomia
By
Deputy
COAOC-VOCA-Cal OES 2-104f (Revised 7/2021)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Grant Subaward#:XC 21 04 0100
Total
A. Personnel Costs-Line-item description and calculation 21 VCGF 19 VOCA 20 VOCA Amount
Allocated
(January 2022-June 2022)
Victim Witness Advocate-3 FTE
$3,676 x 12 months x 3 FTE_ $132,336 $48,498 $39,726 $44,1 12 $132,336
Benefits:83.51%of 132,336 = $1 10,514(claiming less @$99,246) $36,838 $16,846 $45,562 $99,246
Benefits includes Unemployment Ins., Retirement, OASDI, Workers Comp,
Health Insurance, Benefit Admin
Deputy Probation Officer- 1 FTE
$6,827 x 12 months =$81,924 $27,308 $54,616 $81,924
Benefits:85.46%of$81,924= $70,012 $23,338 $46,674 $70,012
Benefits includes Unemployment Ins., Retirement, OASDI,Workers Comp,
Health Insurance, Benefit Admin
Personnel Costs Fund Source Totals 1 $135,9821 $56,5721 $190,964 $383,518
PERSONNEL COSTS CATEGORY TOTAL $383,518
Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Grant Subaward #: XC 21 04 0100
B. Operating Costs - Line-item Fund Fund Fund Total
description and calculation Source Source Source Amount
3 4 5 Allocated
Operating Costs Fund Source Totals
OPERATING COSTS CATEGORY TOTAL
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
CaIOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Grant Subaward #: XC 21 04 0100
C. Equipment Costs - Line-item Fund Fund Fund Total
description and calculation Source Source Source Amount
3 4 5 Allocated
Equipment Costs Fund Source Totals
EQUIPMENT COSTS CATEGORY TOTAL
Grant Subaward Totals - Totals Fund Fund Fund Total
must match the Grant Subaward Source Source Source Project
Face Sheet 3 4 5 Cost
Fund Source Totals i $135,982 $56,572 $190,964 $383,518
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
a) How the project's proposed budget supports the objectives and activities.
The Victim-Witness Advocate positions will provide case management
services as well as the thirteen mandatory and all ten optional services outlined in
Penal Code Section 13835 to the identified population of this grant. In addition,
the Advocates will provide training to law enforcement agencies within Fresno
County regarding the available services provided by this grant and how to
access the services. Theses services, which are also provided to victim family
members and witnesses of crimes, include advising participants of the program
services and outreach activities; referring program participants to professional
care providers; explaining the process of the criminal justice system;
accompanying victims, family members, and witnesses to court and related
hearings; and assisting participants with claim applications.
The Deputy Probation Officer will conduct follow-ups with identified victims,
review the orders of the court, the offender's case file, serve as a liaison with the
District Attorney's Office, and guide the victim through the court process
regarding matters of restitution. This position will be specific to the XC Grant
program.
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 1
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
b) How funds are allocated to minimize administrative costs and support direct
services.
In order to minimize administrative costs and support direct services to
victims, the implementing agency (Probation Department) absorbs operating
expenses. These are data processing charges, liability insurance, office supplies,
PeopleSoft Human Resource charges, training and per diem for staff attendance
at mandatory training, and emergency housing as well as emergency
transportation expenses. The salaries of the Project Director and Financial Officer
are not paid by funds from this grant; however, they provide direct services
regarding the fiscal requirements of this grant. The Financial Officer reviews
documents for financial matters required by the grant, prepares the budget and
any modifications, monitors compliance with regulations and procedures
mandated by the funding source, and ensures the appropriate expenditure of
grant funds.
c) How shared costs are allocated.
There are no shared costs.
d) How project-funded staff duties and time commitments support the proposed
objectives and activities.
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 2
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
One hundred percent of staff time specified in this proposal for grant
funding is committed to the goals and objectives of the XC Grant program.
e) The necessity for subcontracts and unusual expenditures.
There are no subcontracts needed in the administration of this grant.
f) Need for mid-year salary range adjustments.
Salaries are projected at actual Range and Step and are subject to mid-
year adjustments for position incumbents.
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 3
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
Project Narrative
Problem Statement
1 . A description of your County's demographics.
Fresno County is the sixth largest of 58 California counties covering 6,017
square miles and offering both rural and urban lifestyles in a variety of landscapes.
According to the 2020 United Stated Census results, Fresno is the tenth most
populated county with 1 ,008,654 residents. Approximately, 65% of the County's
population resides near the center of the county in the densely populated,
adjoining cities of Fresno and Clovis. The balance resides in suburban, rural, and
agricultural areas of Fresno County, which includes multiple cities and towns.
Fresno County's population increased by 7.4%, 1 .3% higher than the statewide
growth rate of 6.1% from 2010-2020. Fresno County is home to numerous distinct
cultural groups with an extensive diversity in languages and customs. The U.S.
Census Bureau reports the population by race in Fresno County as 76.6% white,
5.8% African American, 3% American Indian and Alaskan native, 11 .14% Asian,
.3% Native Hawaiian and other Pacific Islander, and 3.2% two or more races.
Fresno County population is categorized overall as 53.8% Hispanic and 46.2% Non-
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 1
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
Hispanic, 44.6% of its residents speaking a language other than English at home,
and has a poverty rate of 20.5%.
Known as the agricultural capital of the world, according to the Fresno
Convention & Visitors Bureau, Fresno County is home to 1 .88 million acres of the
world's most productive farmland.
2. A description of the crime types and victim demographic information that the
agencies receiving XC funding serve.
The Fresno County James Rowland Crime Victim Assistance Center (CVAC)
has been part of the community since 1975. Prior to that time, crime victims
received no assistance from public or private social work or criminal justice
agencies to ease their recovery from crime or to meet necessities arising from
victimization. Victims were not able to obtain critical information regarding court
processes or referral services, nor did they receive attention and guidance in
coping with the stresses created by the criminal justice experience. In 1975,
under Chief Probation Officer James Rowland, The Fresno County Board of
Supervisors designated the Probation Department as the agency to fill this gap in
services. Fresno County Probation Department became the first Probation
Department in California to establish such a center. Funding through the
California Office of Emergency Services (Cal OES) made this possible.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 2
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
CVAC provides victims of all types of crime with comprehensive services,
including the fourteen mandatory and all ten optional services delineated in
Section 13835 of the California Penal code. In 2020, CVAC provided services to
6,335 new victims of crime. Service locations have expanded over the years from
a single office to three separate locations. This growth was achieved through
extended community outreach and our working relationships with agencies
providing services to local crime victims. Outreach to rural populations and inter-
agency collaboration has built a solid foundation for providing quality services to
victims of crime in Fresno County. From the beginning, CVAC has developed,
nurtured, and expanded relationships with agencies that serve victims including:
The District Attorney's Office, local law enforcement agencies, women's shelters,
rape counseling programs, medical providers, and Human Services agencies.
These efforts have improved access to services and developed strategies to
identify, refer, and address the on-going needs of victims and witnesses of all
types of crime, resulting in no limitation of services to specific crime types.
Operational Agreements, interagency roundtable committees, interagency
cross-training, and monthly meetings to coordinate services strengthen these
relationships while maintaining the professional standards of this agency. CVAC
provides media and educational campaigns, trainings for new service providers,
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 3
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
and community outreach in a concerted public education effort. Public
awareness of the impact of crime on victims and services available to victims
through this program is vital to reaching those who need it most.
In 2020, those served by CVAC were 43.60% Hispanic, 14.82% white, 10.46%
African American, 2.92% Asian American, and 28.20% unknown race. 602 victims
served were from rural areas.
The highest crime types of all victims served were domestic violence (48%),
child sexual abuse (15%), survivor homicide (1 1%), and assault (10%).
3. A description of the nature and extent of the victim service gaps/needs
affecting your County.
The Fresno County Victims Services Steering committee (VSSC) reconvened
on September 9, 2021, to identify the County's victim services/gap needs. VSSC
determined the victim services gaps/needs affecting Fresno County remain the
same as originally identified by VSSC in 2016 and re-affirmed by the VSSC in 2020.
Priority for funding continues to be enhancing services to crime victims in the rural
communities of Fresno County through more efficient and effective services
including immediate and extended (emergency) housing, transportation, and
restitution assistance.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 4
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
4. The anticipated impact of this funding in addressing the identified victim
service gaps/needs.
The focus will have an immediate impact in terms of providing more
efficient, effective, and valuable services and be an important step in minimizing
harm to all crime victims.
Plan
1 . The victim services gaps/needs identified by the VSSC:
• Gap Number 1 : Services to Rural Crime Victims
VSCC has prioritized continuing need for services to rural communities. Some
areas of Fresno County are located an hour from the City of Fresno where the
majority of social services and justice programs are located. Enhanced services
to rural communities and towns will allow victim advocates to facilitate
mandated and optional services pursuant to PC Section 13835 and provide more
efficient processing of CalVCB applications and services.
CVAC now has the capability of assisting rural clients remotely to fill out the
State of California Victim Compensation Board (Cal VCB) applications. During
this past year, CVAC participated in a pilot project with Cal VCB for the creation
of their wed-based, secure portals for both victims and advocates to utilize to
complete the application, track the status of the claim, and upload needed
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 5
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
documents directly to Cal VCB. This process has increased the efficiency and
timeliness of application submittal. The Fresno County Superior Court, as a result
of the COVID-19 pandemic, is conducting remote videoconferencing in the two
dedicated felony domestic violence courts. Victims, especially in domestic
violence hearings, are fearful of attending court proceedings to obtain
information regarding case status, restraining orders, criminal justice process and
disposition. Continuing teleconferencing provides victims a safe and secure
location to observe Court proceedings. It is anticipated that these processes
could be expanded to include victims giving their Victim Impact Statements.
• Gap Number 2: Immediate and Extended (Emergency) Housing
The Steering Committee has prioritized the continued need for immediate
and extended, emergency housing for victims of domestic violence, sexual
assault, and human trafficking.
Many times, victims lose their homes and possessions as a result of a crime.
The criminal justice system may be an extended process with victims requiring
immediate emergency housing assistance, until a more permanent solution can
be achieved. Through current XC grant funds, CVAC has developed a housing
network throughout the county that allows for victims to be accommodated for
up to 90 days, while permanent plans can be developed and implemented in
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 6
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
conjunction with our community-based partners. CVAC has developed and
implemented a comprehensive emergency housing process to accommodate
the needs of crime victims who are without shelter or in need of relocation.
In addition, CVAC has established a referral process with three, after-hours
crisis service providers in the community that assists victims of domestic violence,
sexual assault, and human trafficking. Should those crisis service providers be
unable to assist with the victims' immediate emergency housing and/or
transportation need, they refer the victim to CVAC, requesting assistance.
• Gap Number 3: Accessible Victim Transportation
The Steering Committee has also prioritized the continued need for
accessible transportation for victims of domestic violence, sexual assault, and
human trafficking. Transportation is a high priority in terms of safety and security
for victims.
The CVAC has developed transportation options consisting of taxicab
services, local public transportation bus passes, as well as utilizing gas gift cards
for crime victims residing in both the metropolitan and rural areas of Fresno
County. This varied approach allows for more options for those in need than
previously available.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 7
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
2. The plan to address the identified victim services gaps/needs (plan must
include measurable objectives)
Goal 1 : Enhanced services for victims in rural communities and towns to allow
Victim-Witness Advocates to facilitate mandated and optional services pursuant
to PC Section 13835 and allow for more efficient processing of CaIVCB
applications and services.
Objectives:
• Continue providing services to victims in rural areas of Fresno County
• Continue videoconferencing to the two dedicated Domestic Violence
Courts and the Crime Victim Assistance Center; for victims to observe
proceedings remotely and, to give Victim Impact Statements, if preferred
• Provide training and outreach services to law enforcement and various
community agencies
Outcome Measures:
• Document the number of victims served in rural areas of Fresno County
• Document the number of victims who participate in videoconferencing
with the two dedicated Domestic Violence Courts
• Number of outreach and presentations provided to law enforcement and
various agencies
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 8
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
Goal 2: Continue assisting victims in need of immediate housing through
established protocols
Objectives:
• Enhance housing services in rural Fresno County for those victims in need
of immediate or extended housing
• Enhance housing services in the city of Fresno/Clovis for those victims in
need of immediate or extended housing
Outcome Measures:
• Number of victims provided with emergency housing in rural areas of
Fresno County
• Number of victims provided with emergency housing in the cities of
Fresno/Clovis
Goal 3: Provide emergency transportation to victims in Fresno County
• Provide emergency transportation to victims in Fresno County, by
providing:
o Taxicab services
o Bus tokens
o Gas gift cards
Outcome Measures:
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 9
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
• Number of transportation services provided
• Number of bus tokens provided
• Number of gas cards provided
3. The name of the county agency selected to administer the XC Grant
Subaward and act as the single point of contact for the grant. The agency
selected must be a county victim services provider that provides direct services to
victims.
The Fresno County Probation Department will administer the XC Grant.
4. The plan should address how the county agency selected to administer the XC
Grant Subaward will use volunteer(s) as part of meeting grant objectives. Use of
volunteer(s) is a VOCA funding requirement.
Because of the coronavirus pandemic, use of volunteers is currently not
allowed by the Fresno County Probation Department. When able to, it will be a
priority once again to develop volunteer services to assist the identified
population. With the Fresno State University Criminology Program, which includes
a Victimology Option, B.S., it is felt that the practical skills these students would
need could be learned at the center. In addition, there is strong interest at the
Clovis City College and Fresno City College level to participate in volunteerism
with crime victims. Volunteers document their hours for each shift worked on the
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 10
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
Volunteer Log, which is signed by the supervising Victim-Witness Advocate and
maintained for audit purposes. Typical duties of a volunteer include:
transportation of police reports from law enforcement to the Victim-Witness
Advocate, reception duties, initial phone contact with new victims, assisting the
Victim-Witness Advocate with completing the Victim Compensation Application
process, assisting at community presentations and events, court support, and
other duties depending on the training and personal abilities of each volunteer.
All staff and volunteers are trained to provide culturally sensitive intervention and
prevention services and are dedicated to meeting clients' needs.
5. Distribution of funds
The Probation Department proposes three (3) FTE permanent Victim-Witness
Advocates which are included in the proposed salaries and benefits. Salaries are
projected at the actual Range and Step and are subject to mid-year adjustments
for position incumbents.
The Victim-Witness Advocate position will provide case management
services as well as the thirteen mandatory and all ten optional services outlined in
Penal Code Section 13835 to the identified population of this grant. In addition,
the advocates will provide training to law enforcement agencies within Fresno
County regarding the available services provided by this grant and how to
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 11
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
access the services. These services, which are also provided to victim family
members and witnesses of crimes, include advising participants of program
services and outreach activities; referring program participants to professional
care providers; explaining the process of the criminal justice system;
accompanying victims, family members, and witnesses to court and related
hearings; and assisting participants with claim applications. Sixty semester units of
academic work from one or more of the following disciplines: psychology,
sociology, criminology, or a related field is required for this position.
All too often, persons who suffer losses because of criminal activity also incur
a financial loss. In many of these instances, the necessary documentation is not
available at the time of sentencing and the Court will order restitution as "To Be
Determined"; in addition, follow up with victims where the offenders placed on
Probation supervision is rare. The one (1) FTE permanent Deputy Probation Officer
IV (DPO IV) position will assume the responsibility in conducting follow-ups with
identified victims. The DPO IV will review the orders of the court, the offender's
case file, serve as a liaison with the District Attorney's Office, and communicate
with the offenders' assigned Probation Officer and guide the victim through the
court process regarding matters of restitution. This position will be specific to the
XC Grant program.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 12
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient Fresno county Duns#932953037 FIPS# 019-0000
Disaster/Program Title: County Victim Services(XC)Program
Performance Period: 01/01/22 to 12/31/22 Subaward Amount Requested: $383,518
Type of Non-Federal Entity (Check Box): ❑ State Gov. 0 Local Gov. ❑ JPA ❑ Non-Profit ❑Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each Subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the Subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have >5 years
managing rants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization
$2,514,177
receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10.Do you have written procurement policies? Yes
11 .Do you get multiple quotes or bids when buying items or services? Sometimes
12.How many years do you maintain receipts, deposits, cancelled checks,
3-5 years
invoices, etc.?
13.Do you have procedures to monitor grant funds passed through to other Yes
entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
Signatur . uthorized Agent) Date:
Print haryfe and Title: Steve Brandau,Chairman Phone Number: 559-600-2000
Cal OES Staff Only: SUBAWARD ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors ianagement Assessment (Rev.07/2019)
Cou y of Fresno,State of California
B11 7
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Service Area Information
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
1 . County or Counties Served:
Fresno
County where principal office is located: Fresno
2. U.S. Congressional District(s) Served:
4
16
21
22
U.S. Congressional District where principal office is located: 16
3. State Assembly District(s) Served:
23
31
State Assembly District where principal office is located: 31
4. State Senate District(s) Served:
8
12
14
State Senate District where principal office is located: 14
5. Population of Service Area: 1 ,013,400
Grant Subaward Service Area Information - Cal OES 2-154 (Revised 11/2020)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development&Research Juvenile Commitment Detention Administration Division
Probation Division Director Division Division Adult Division Division Vacant
Joy Thompson
Crime Victim Assistance Center
Financial Services Automation Services
Probation Services Manager Probation Business Manager Probation IT Manager
Karen Roach Norabelle Elegado David Touma
Victim Witness Grant Probation Specialized Units Grant
MariellTrauner,Sr.Advocate Jeanette Miller,Victim Advocate Ben Chen,
Jessica Munoz,Advocate IT Analyst IV
Jacqueline Villasenor,Advocate Shawn Mims,
Sarah Barton,Advocate Human Trafficking Grant IT Analyst IV
Brandie Razo,Advocate Russell Pehrson,
Melinda Zavala,Sr.Advocate Viktoria Grigoryan,Sr.Victim Advocate Business System
Veronica Fabela,Advocate Analyst III
Brenda Muniz,Advocate XC Grant Vacant,
Gwen Pfost,Sr.Advocate IT Analyst H
Cynthia Reinaga,Advocate
Cassandra Gough,Advocate Sharon Medina,Victim Advocate
Anneli Rios,Victim Advocate
Cybil Luna,Mass Victimization,Advocate Hal
Hannah Martinez,Advocate Haley Collins,Victim Advocate
Tami Tabacchi,Deputy Probation Officer IV
S unnnr
Liana Diaz,Program Tech II
Justin Coulter,Office Assistant I
Mia Castillo,Student Worker/Extra Help
Fionna Romans,Student Worker/Extra Help
Vacant(1),Student Worker/Extra Help
Unserved/Underserved Victim Grant
Debra Gorham,Victim Advocate
Perla Gurrola,Victim Advocate
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM
MATCH WAIVER REQUEST
Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent
on a compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1 . VOCA Victim Assistance Formula Grant Program Award Number: 2019-V2-GX-0053
2. Cal OES Subaward Number: XC 21 04 0100
3. Subrecipient's Name: County of Fresno
4. Grant Subaward Performance Period 01/01/2022 through 12/31/2022
5. VOCA Victim Assistance Funds Awarded: $ 190,964
6. Amount of Cash Match Proposed (post-Match Waiver): $ 0
7. Amount of In-kind Match Proposed (post-Match Waiver): $ 0
8. Total Amount of Match Proposed (sum of #6 and #7): $ 0
9. Briefly summarize the services provided:
The XC Program provides crime victims with immediate and extended housing, essentials such
as food and hygiene items, accessible transportation throughout Fresno County, and extends
services in the rural areas of Fresno County. Services provided by the Victim-Witness Advocate
include referring to professional care providers and accompanying victims and family members
to court. The Deputy Probation Officer serves as liaison and guides the victims on matters of
restitution.
10. Describe practical and/or logistical obstacles to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. Therefore, the Fresno County Administrative
Office has requested Departments to limit expenditures as much as possible to make additional
funding available to help address any downturn in revenues that would impact next fiscal year
resulting from the coronavirus.
11 . Describe any local resource constraints to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. This could have a significant impact on local
resources. The waiver of the Match would free up funding to help address local funding
constraints resulting from this pandemic.
Approved ❑
Denied ❑ Unit Chief Name Unit Chief Signature / Date
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM
MATCH WAIVER REQUEST
Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent
on a compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1 . VOCA Victim Assistance Formula Grant Program Award Number: 2020-V2-GX-0031
2. Cal OES Subaward Number: XC 21 04 0100
3. Subrecipient's Name: County of Fresno
4. Grant Subaward Performance Period 01/01/2022 through 12/31/2022
5. VOCA Victim Assistance Funds Awarded: $ 56,572
6. Amount of Cash Match Proposed (post-Match Waiver): $ 0
7. Amount of In-kind Match Proposed (post-Match Waiver): $ 0
8. Total Amount of Match Proposed (sum of #6 and #7): $ 0
9. Briefly summarize the services provided:
The XC Program provides crime victims with immediate and extended housing, essentials such
as food and hygiene items, accessible transportation throughout Fresno County, and extends
services in the rural areas of Fresno County. Services provided by the Victim-Witness Advocate
include referring to professional care providers and accompanying victims and family members
to court. The Deputy Probation Officer serves as liaison and guides the victims on matters of
restitution.
10. Describe practical and/or logistical obstacles to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. Therefore, the Fresno County Administrative
Office has requested Departments to limit expenditures as much as possible to make additional
funding available to help address any downturn in revenues that would impact next fiscal year
resulting from the coronavirus.
11 . Describe any local resource constraints to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. This could have a significant impact on local
resources. The waiver of the Match would free up funding to help address local funding
constraints resulting from this pandemic.
Approved ❑
Denied ❑ Unit Chief Name Unit Chief Signature / Date
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Operational Agreement Summary
Grant Subaward #: XC21 04 0100
Subrecipient: Fresno County
Participating Date Signed Time Frame of OA
Agency/Organization/Individual
1 .Central La Familia Advocacy Services, Inc. 02/18/2020 04/01/20 to 03/31/22
2.Central Valley Regional Center 02/05/2020 04/01/20 to 03/31/22
3,County of Fresno Council on Child Abuse Prevention 02/14/2020 04/01/20 to 03/31/22
4,County of Fresno Deaf/Hard of Hearing Service Center 02/13/2020 04/01/22 to 03/31/22
5. County of Fresno District Attorney 02/1 1/2020 04/01/20 to 03/31/22
6. Family Healing Center 02/10/2020 04/01/20 to 03/31/22
7. Fresno/Madera Ombudsman Program 02/10/2020 04/01/20 to 03/31/22
8. Marjaree MAson Center 02/1 1/2020 04/01/20 to 03/31/22
9. Rape Counseling Services of Fresno 02/10/2020 04/01/20 to 03/31/22
10. Clovis Police Department 02/27/2020 04/01/20 to 03/31/22
11 . Fowler Police Department 02/06/2020 04/01/20 to 03/31/22
12. Fresno City Police Department 02/10/2020 04/01/20 to 03/31/22
13. Fresno County Sheriff's Office 02/18/2020 04/01/20 to 03/31/22
14. Huron Police Department 02/18/2020 04/01/20 to 03/31/22
15. Kingsburg Police Department 02/12/2020 04/01/20 to 03/31/22
16. Mendota Police Department 02/12/2020 04/01/20 to 03/31/22
17. Orange Cove Police Department 02/11/2020 04/01/20 to 03/31/22
18. Parlier Police Department 02/18/2020 04/01/20 to 03/31/22
19. Reedley Police Department 02/25/2020 04/01/20 to 03/31/22
20.Sanger Police Department 02/21/2020 04/01/20 to 03/31/22
Operational Agreement Summary- Cal OES 2-160 (Revised 11/2020)
Fund: 0001
Subclass: 10000
ORG: 3432 0410
Account: 4380
co
ao
co Gy,► Fresno County Probation Department ti
Kirk Haynes, Chief Probation Officer
poe9rloN��a
FRE`'
September 30, 2021
California Governor's Office of Emergency Services
Victim Services Branch
3650 Schriever Avenue
Mather, CA 95655
Attn: County Victim Services(XC) Program
RE: Fresno County Application
Good Morning,
Attached please find the electronic copy of Fresno County Probation Department's County
Victim Services(XC) Program application for the grant subaward performance period beginning
January 1, 2022 and ending December 31, 2022.
Due to the meeting schedule and processing requirements for agenda items to reach the Fresno
County Board of Supervisors, it was not possible to secure formal authorization prior to the
submittal of this application.
We expect the application to be submitted to the Board of Supervisors as soon as possible. Upon
the Board's approval, the signed Grant Subaward Face Sheet, Certification of Assurance of
Compliance,and Subrecipient Grants Management Assessment will be forwarded to your office.
Please let me know if anything further is required.
Res*Haynes
Kir
Chief Probation Officer
OFFICE OF THE CHIEF PROBATION OFFICER
3333 E.American Ave./Building 701 /Suite 8/Fresno,California 93725
Phone(559)600-1294/FAX(559)455-2488
The County of Fresno ra an Equal Employment opportunely Employer