HomeMy WebLinkAboutAgreement A-22-551 First Amendment to Agt w CLFA Services.pdf Agreement No. 22-551
1 AMENDMENT I TO AGREEMENT
2 THIS FIRST AMENDMENT TO AGREEMENT (hereinafter "Amendment") is made and entered
3 into this 29t" day of November 2022, by and between COUNTY OF FRESNO, a Political
4 Subdivision of the State of California, Fresno, California (hereinafter"COUNTY"), and Centro La
5 Familia Advocacy Services, INC, a California Non-Profit Corporation, whose address is 302 Fresno
6 Street, Suite 102, Fresno, California 93706, hereinafter referred to as "CONTRACTOR".
7 WITNESSETH:
8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement number A-22-103, dated
9 the 22nd of March 2022 (hereinafter"Agreement"); and
10 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to
11 adjust annual budget amounts to reflect year one actuals, carryover unspent funds from year one to
12 year two, and reallocate carryover funds in the Personnel, Fringe Benefits, Operational, Travel, and
13 Other Costs budget categories to account for previously unanticipated expenses; and
14 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to
15 allow for the option to extend the Agreement for an additional twelve (12) month period upon written
16 approval of both parties; and
17 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement regarding
18 changes as stated below and restate the Agreement in its entirety.
19 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
20 which is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
21 1. Paragraph Three (3)—TERM, of the Agreement, on Page Two (2), Line Thirteen
22 (13) and ending on Page Two (2), Line Fifteen (15) with the number"2023" shall be deleted in its
23 entirety and replaced with the following:
24 "3. TERM
25 The term of this Agreement shall commence on March 22, 2022 and continue through
26 and including June 30, 2023. This Agreement may be extended for one (1) additional twelve (12)
27 month period upon written approval of both parties no later than the last day of the current term. The
28 Director or his or her designee is authorized to execute such written approval on behalf of COUNTY
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1 based on CONTRACTOR'S satisfactory performance and availability of funds."
2 2. That all references in Agreement to "Exhibit B" shall be changed to read
3 "Revised Exhibit B". Revised Exhibit B is attached hereto and incorporated herein by this reference.
4 3. That Paragraph Four (5) — COMPENSATION/INVOICING, of the Agreement, on
5 Page Three (3), Line Nine (9) and ending on Page Three (3), Line Twenty-Eight (28) with the word
6 "Year" shall be deleted in its entirety and replaced with the following:
7 "5. COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR and
8 CONTRACTOR agrees to receive compensation as identified in Revised Exhibit B, attached hereto
9 and incorporated herein by this reference. CONTRACTOR shall submit monthly invoices to COUNTY,
10 by the 15th day of each month for the prior month's expenditures, e-mailed to the County of Fresno,
11 Department of Public Health, OHPW-Health Literacy Program, Attention: OHPW-Health Literacy
12 Program Staff Analyst at DPHBOAP@fresnocountyca.gov or addressed to the County of Fresno,
13 Department of Public Health, OHPW-Health Literacy Program, P.O. Box 11867, Fresno, CA 93775,
14 Attention: OHPW-Health Literacy Program Staff Analyst.
15 Invoices shall detail line items as specified in Revised Exhibit B, including original budget
16 amount(s), current month's expenses, year-to-date expenses, and budget balances. In addition,
17 invoices shall also include all relevant supporting documentation including but not limited to copies of
18 original statements, program expense receipts, payroll records, mileage claims and documented
19 administrative / overhead costs. No reimbursement for services shall be made until invoices are
20 received, reviewed and approved by COUNTY's Department of Public Health.
21 In no event shall services performed under this Agreement be in excess of Seven Hundred and
22 Fifty Thousand and No/100 ($750,000.00) during the initial term of this Agreement. It is understood
23 that all expenses incidental to CONTRACTOR'S performance of services under this Agreement shall
24 be borne by CONTRACTOR. COUNTY shall not be obligated to make any payments under this
25 Agreement if the request for payment is received by the COUNTY more than forty-five (45) days after
26 the end of the Federal Fiscal Year."
27 COUNTY and CONTRACTOR agree that this First Amendment is sufficient to amend the
28 Agreement, and that upon execution of this First Amendment, the Agreement and this First
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1 Amendment together shall be considered the Agreement.
2 The parties agree that this First Amendment may be executed by electronic signature as
3 provided in this section. An "electronic signature" means any symbol or process intended by an
4 individual signing this Amendment to represent their signature, including but not limited to (1) a digital
5 signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and
6 transmitted (for example by PDF document) of a handwritten signature. Each electronic signature
7 affixed or attached to this Amendment (1) is deemed equivalent to a valid original handwritten
8 signature of the person signing this Amendment for all purposes, including but not limited to
9 evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as
10 the valid original handwritten signature of that person. The provisions of this section satisfy the
11 requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act
12 (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital
13 signature represents that it has undertaken and satisfied the requirements of Government Code
14 section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely
15 upon that representation. This Amendment is not conditioned upon the parties conducting the
16 transactions under it by electronic means and either party may sign this Amendment with an original
17 handwritten signature.
18 The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
19 covenants, conditions, and promises contained in the Agreement and not amended herein shall
20 remain in full force and effect. This Amendment shall become effective upon execution.
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I IN WITNESS WHEREOF, the parties hereto have executed this Amendment I as of the day and
2 year first hereinabove written.
3
4 CONTRACTOR COUNTY OF FRESNO
Centro La Familia Advocacy
5 Services Inc. L
h-
(Authorized6 1 A, -
Signature) Brian Pacheco,
7 Chairman of the Board of Supervisors of
8 Mario A. Gonzalez, J D . Deputy Direct the County of Fresno
Print Name &Title
9
10 Date
11
12 Mailing Address:
302 Fresno Street, Suite 102
13 Fresno, CA 93706
14
15 FOR ACCOUNTING USE ONLY:
16 Fund/Subclass: 0001/10000
17 Organization: 56201557 ATTEST:
18 Account: 7295 Bernice E. Seidel
Clerk of the Board of Supervisors
19 County of Fresno, State of California
20 /
By:
21 Deputy
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Revised Exhibit B
Amended Budget
Date Proposed:9126/22
Term:3/22/2022-6/30/2023 Please Fill New Budget Here Please Fill New Budget Here Please Note Justifications Here
Personnel Approved Y3 Budget Amended Y1 Budget Approved Y2 Budget Amended Y2 Budget Approved Total Budget New Total Budget
Changes/Justifications
Program Manager $ 16,000.00 $ 4,252.09 $ 48,000.00 $ 52,650.00 $ 64,000.00 $ 56,902.09 Increase for staff retention/competitive market
Community Health Worker $ 13,600.00 $ 8,161.25 $ 42,000.00 $ 45,825.00 $ 55,600.00 $ 53,986.25 Increase for staff retention/competitive market
Community Health Worker $ 13,600.00 $ 3,674.03 $ 42,000.00 $ 45,825.00 $ 55,600.00 $ 49,499.03 Increase for staff retention/competitive market
Community Health Worker $ 13,600.00 $ 6,365.23 $ 42,000.00 $ 44,850.00 $ 55,600.00 $ 51,215.23 Increase for staff retention/competitive market
Community Health Worker $ 13,600.00 $ 5,667.06 $ 42,000.00 $ 44,850.00 $ 55,600.00 $ 50,517.06 Increase for staff retention/competitive market
Community Health Worker $ 13,600.00 $ 3,425.62 $ 42,000.00 $ 44,850.00 $ 55,600.00 $ 48,275.62 Increase rate dueto cost of living increases
Operations Director $ 4,200.00 $ 2,917.13 $ 8,400.00 $ 8,400.00 $ 12,600.00 $ 11,317.13 No change
Executive Director $ 7,500.00 $ 6,718.86 $ 15,000.00 $ 15,000.00 $ 22,500.00 $ 21,718.86 No change
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
Personnel Sub-Total $ 95,700.00 $ 41,181.27 $ 281,400.00 $ 302,250.00 $ 377,1010.00 $ 343,431.27
Fringe Benefits
Program Manager $ 3,200.00 $ 1,801.58 $ 9,600.00 $ 10,530.00 $ 12,800.00 $ 12,331.58 Fringe benefits modified based on salary adjustment-20%of frin e benefit
Community Health Worker $ 2,720.00 $ 1,050.33 $ 8,400.00 $ 9,165.00 $ 11,120.00 $ 10,215.33 Fringe benefits modified based on salary adjustment-20%of frin a benefit
Community Health Worker $ 2,720.00 $ 636.57 $ 8,400.00 $ 9,165.00 $ 11,120.00 $ 9,801.57 Fringe benefits modified based on salary adjustment-20%of frin a benefit
Community Health Worker $ 2,720.00 $ 746.97 $ 8,400.00 $ 8,970.00 $ 11,120.00 $ 9,716.97 Fringe benefits modified based on salary adjustment-20%of frin a benefit
Community Health Worker $ 2,720.00 $ 659.02 $ 8,400.00 $ 8,970.00 $ 11,120.00 $ 9,629.02 Fringe benefits modified based on salary adjustment-20%of frin a benefit
Community Health Worker $ 2,720.00 $ 411.72 $ 8,400.00 $ 8,970.00 $ 11,120.00 $ 9,381.72 Fringe benefits modified based on salary adjustment-20%of frin a benefit
Operations Director $ 840.00 $ 231.16 $ 1,680.00 $ 1,680.00 $ 2,520.00 $ 1,911.16 No change
Executive Director $ 1,500.00 $ 719.85 $ 3,000.00 $ 3,000.00 $ 4,500.00 $ 3,719.85 No change
Fringe Benefits Sub-Total $ 19,140.00 $ 6,257.20 $ 56,280.00 $ 60,450.00 $ 75,420.00 $ 66,707.20
Total Personnel $ 224,840.00 $ 47,438.47 $ 337,680.00 $ 362,700.00 $ 452,520.00 $ 410,138.47
Operational Costs
General Office Supplies $ 1,800.00 $ 1,775.75 $ 3,339.00 $ 10,000.00 $ 5,139.00 $ 11,775.75 Originally under budgeted for second year
Printing $ 10,000.00 $ 563.42 $ 18,000.00 $ 18,800.00 $ 28,000.00 $ 19,363.42 Increase due to printing market rate increase
Meeting Room Rentals $ 8,000.00 $ $ 8,000.00 $ 10,000.00 $ 16,000.00 $ 10,000.00 Increase due to printing market rate increase
Communications $ 1,960.00 $ 1,282.78 $ 4,800.00 $ 4,800.00 $ 6,760.00 $ 6,082.78 No change
Tech Support $ 13,200.00 $ 11,136.30 $ 2,400.00 $ 10,000.00 $ 15,600.00 $ 21,136.10 Cost for upgrades and peripherals to carry out and facilitate outreach and
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
Total Operational $ 34,960.00 $ 14,759.05 $ 36,539.00 $ 53,600.00 $ 71,499.00 $ 68,358.05
Travel Costs
Local Travel to Complete SOW Activities $ 4,704.00 $ 385.30 $ 12,096.00 $ 12,352.00 $ 16,800.00 $ 12,737.30 Adjustment made to increase travel to conduct program services
Conference/Trainings $ 18,000.00 $ $ 12,000.00 $ 15,000.00 $ 30,000.00 $ 15,000.00 Increase of 3000 in anticipation of full CHW staff
Total Travel $ 22,704.00 $ 395.30 $ 24,096.00 $ 27,352.00 $ 46,800.00 $ 27,737.30
Other Costs
Public Relation Services $ 10,000.00 $ 10,000.00 $ 12,000.00 $ 45,000.00 $ 22,000.00 $ 55,000.00 teracy including flyer development,news letters,media interviews,radio inte
Technical Assistance $ 9,000.00 $ $ 27,00000 $ 40,000.00 $ 36,00000 $ 40,000.00 Unanticipated startup delays,moving funds to year
Meeting Supplies,Interpretation,Childcare,etc. $ 6,000.00 $ 5,584.43 $ 12,000.00 $ 35,000.00 $ 18,000.00 $ 40,584.43 for the months between year 1 and year 2,and the current inflation of mate
Education/Training Materials $ 14,000.00 $ $ 21,000 00 $ 40,000.00 $ 35,000 00 $ 40,000.00 for community members such as booklets,folders,PPE(face masks,sanitizer
$ $ $ $ $ $
Other Costs Subtotal $ 39,000.00 $ 15,584.43 $ 72,000.00 $ 160,000.00 $ 111,000.00 $ 175,594.43
Total Direct Costs $ 211,504.00 $ 78,166.25 $ 470,315.00 $ 603,652.00 $ 681,819 00 $ 681,818.25
Indirect Costs @ 10% $ 21,150.40 $ 7,816.63 $ 47,011.10 $ 60,365.20 $ 68,181.90 $ 68,181.83
Grand Total $ 232,654.40 $ 85,982.88 $ 517,346.50 $ 664,017.20 $ 750,000.00 $ 750,000.00