HomeMy WebLinkAboutP-23-002 Ordinance Codifier.pdf CO,U County of Fresno
INTERNAL SERVICES DEPARTMENT
Facilities• Fleet•Graphics• Purchasing•Security•Technology
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ORES
PROCUREMENT AGREEMENT
Agreement Number P-23-002
November 18, 2022
CivicPlus LLC
302 S.4th Street, Ste 500
Manhattan, KS 66502
The County of Fresno (County) hereby contracts with CivicPlus LLC, a Kansas limited liability company
(Contractor), to codify ordinance and maintain a website of the ordinances in accordance with the text of this
agreement, and Attachment"A", by this reference made a part hereof.
TERM: This Agreement shall become effective January 1, 2023 and shall remain in effect through
December 31, 2025.
EXTENSION: This Agreement may be extended for two (2)additional one (1)year periods by the mutual
written consent of all parties.
MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County
reserves the right to increase or decrease orders or quantities.
CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment"A"
attached, at the rates set forth in Attachment"A".
ORDERS: Orders will be placed on an as-needed basis by the Board of Supervisors under this contract.
PRICES: Prices shall be firm for the contract period.
MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of
($25,000.00).
ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as
deemed necessary. Such additions shall be made in writing and signed by both parties.
DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be
delivered complete as specified. All orders placed before Agreement expiration shall be honored under the
terms and conditions of this Agreement.
DEFAULT: In case of default by Contractor, the County may procure the articles/services from another
source.
333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110
*The County of Fresno is an Equal Employment Opportunity Employer*
PROCUREMENT AGREEMENT NUMBER: P-23-002 Page 2
Ordinance Codifier
November 18, 2022
INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing
instructions included in each order referencing this Agreement. Invoice terms shall be Net 45 Days.
INVOICE TERMS: Net forty-five (45)days from the receipt of invoice.
TERMINATION: The County reserves the right to terminate this Agreement upon thirty(30)days written
notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory
services or supplies provided to the date of termination. Contractor reserves the right to terminate this
Agreement due to the County's non-payment of amounts owed over 90 days in arrears.
OWNERSHIP. Upon full and complete payment of amounts owed for project development under the
applicable SOW, the County will own the Services content, module content, importable/exportable data, and
archived information ("County Content") created by Contractor on behalf of County pursuant to this
Agreement. "County Content" also includes any elements of text, graphics, images, photos, designs,
artworks, logos, trademarks, services marks, and other materials or content which County provides or inputs
into any website, software or module in connection with any Services. County Content excludes any content
in the public domain; and any content owned or licensed by Contractor,whether in connection with providing
Services or otherwise.
Upon completion of the project development, County will assume full responsibility for County Content
maintenance and administration. County, not Contractor, shall have sole responsibility for the accuracy,
quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all
County Content. However, if County provides accurate County Content to Contractor and County later
discovers an error made by Contractor in the codification of the County Content, County may direct Contractor
to correct the error, and Contractor shall make the directed corrections within 15 business days. County
hereby grants Contractor a worldwide, non-exclusive right and license to reproduce, distribute and display
the County Content as necessary to provide the Services. County represents and warrants that County owns
all County Content or that County has permission from the rightful owner to use each of the elements of
County Content; and that County has all rights necessary for Contractor to use the County Content in
connection with providing the Services.
Upon termination of the applicable SOW for any reason, Contractor reserves the right to permanently and
definitively delete the County Content and County data held in the Services sixty (60) days following
termination of the applicable SOW._
LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they
be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel
engaged in service covered by this Agreement.
PRIVACY. Contractor shall, at all times, comply with the terms and conditions of its Privacy Policy (the
"Privacy Policy" found at https://www.civicplus.com/privacy-policy"). Contractor will maintain commercially
reasonable administrative, physical, and technical safeguards designed to protect the security and
confidentiality of County data. Except (a) in order to provide the Services; (b) to prevent or address service
or technical problems in connection with support matters; (c) as expressly permitted in writing by County; or
(d) in compliance with the Privacy Policy, Contractor will not modify County data or disclose County data,
unless specifically directed by County or compelled by law. Notwithstanding the foregoing, Contractor
reserves the right to delete known malicious accounts without County authorization.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased
goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible
condition all books, documents, papers, data files and other records related to its performance under this
contract. Such records shall be complete and available to Fresno County, the State of California, the federal
government or their duly authorized representatives for the purpose of audit, examination, or copying during
the term of the contract and for a period of at least three years following the County's final payment under the
contract or until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records
must be retained in the manner described above until all pending matters are closed.
PROCUREMENT AGREEMENT NUMBER: P-23-002 Page 3
Ordinance Codifier
November 18, 2022
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations under this
Agreement. Excluding claims for indemnification described below, Contractor's liability arising out of or related
to this Agreement, or any associated SOW,will not exceed the amounts paid by the County to Contractor in
the year prior to such claim of liability.
Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and
employees from any and all third party claims for damage or other liability, including costs, expenses
(including attorney's fees and costs), causes of action, claims or judgments resulting out of or in any way
connected with Contractor's negligent actions or omissions during the performance or failure to perform by
Contractor, its agents, officers or employees under this Agreement. This indemnity obligation shall not apply
to public interpretation of legal code or work product. Contractor shall not be responsible for the legal
sufficiency or copyright infringement of any material initially or subsequently published.
Contractor will not be liable for any failure of performance that is caused by or the result of any act or
omission by the County or any entity employed/contracted on the County's behalf. County shall not be liable
for any failure of performance that is caused by the result of any act or omission by Contractor or any entity
employed/contracted on the Contractor's behalf. During project development, County will be responsive and
cooperative with Contractor to ensure the project development is completed in a timely manner
INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement(JPA)throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of two Million Dollars
($2,000,000.00). Contractor shall provide a Five Million Dollar($5,000,000) umbrella policy, which shall
be endorsed to the County as excess. This policy shall be issued on a per occurrence basis. County
may require specific coverage including completed operations, product liability, contractual liability,
Explosion-Collapse- Underground,fire legal liability or any other liability insurance deemed necessary
because of the nature of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00)per accident for bodily injury and for property damages. Coverage should
include any auto used in connection with this Agreement.
C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
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PROCUREMENT AGREEMENT NUMBER: P-23-002 Page 4
Ordinance Codifier
November 18, 2022
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. Contractor will give the County notice of any cancellation or change within thirty (30)days
of such change.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within Thirty (30)days from the date Contractor signs and executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, Attn: Clerk to the Board, 2281 Tulare St, Room 301, Fresno, CA 93721
, stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its
officers, agents and employees will not be responsible for any premiums on the policies; that such
Commercial General Liability insurance names the County of Fresno, its officers, agents and employees,
individually and collectively, as additional insured, but only insofar as the operations under this Agreement
are concerned; that such coverage for additional insured shall apply as primary insurance and any other
insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only
and not contributing with insurance provided under Contractor's policies herein; and that notice will be given
with 30 days if this insurance is cancelled or changed
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VI or
better.
COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish
proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence.
INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor
under this Agreement, it is mutually understood and agreed that Contractor, including any and all of
Contractor's officers, agents, and employees will at all times be acting and performing as an independent
contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee,joint
venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise
or direct the manner or method by which Contractor shall perform its work and function. However, County
shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations
in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable
provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
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ORDINANCE CODIFIER/CONTRACTS AND AMENDMENTS/P-23-002 CIVICPLUS LLC.DOCX
PROCUREMENT AGREEMENT NUMBER: P-23-002 Page 5
Ordinance Codifier
November 18, 2022
matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to
others unrelated to the County or to this Agreement.
NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the written consent of the other party, not to be unreasonably withheld.
Contractor may assign all of its rights and obligations under this Agreement upon the sale of the majority of
its assets or merger.
AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County
with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments,
writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature
whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set
forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both
parties.
INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this
Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)the
text of this Agreement (excluding Attachment"A"), and (2)Attachment"A".
GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the
State of California. Venue for any action shall only be in County of Fresno.
ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic
signature as provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement
to represent their signature, including but not limited to (1) a digital signature; (2)a faxed version of an
original handwritten signature; or(3) an electronically scanned and transmitted (for example by PDF
document)of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement(1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and
effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act(Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other
party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means
and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning all pages of this Agreement to my office via email or
USPS.
Please refer any inquiries in this matter to Yvette Jamison, Purchasing Technician, at 559-600-7116 or
0amisy(@fresnocountyca.gov.
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PROCUREMENT AGREEMENT NUMBER: P-23-002 Page 6
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November 18, 2022
FOR THE COUNTY OF FRESNO
Digitally signed by Gary Cornuelle
Gary CO rn U e I I e Date:2022.11.30 16:00:38-08-00'
Gary E. Cornuelle
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
GEC:YJ
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ORDINANCE CODIFIER/CONTRACTS AND AMENDMENTS/P-23-002 CIVICPLUS LLC.D000
PROCUREMENT AGREEMENT NUMBER: P-23-002 Page 6
Ordinance Codifier
September 7, 2022
CONTRACTOR TO COMPLETE:
Company: CivicPlus, LLC
Type of Entity:
❑ Individual ❑■ Limited Liability Company
❑ Sole Proprietorship ❑ Limited Liability Partnership
❑ Corporation ❑ General Partnership
302 South 4th Street, Suite 500 Manhattan KS 66502
Address City State Zip
888-228-2233 contracts@civicplus.com
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name & y W. Eric Grant, VPGM Clerk
Title: Am Vikander,Sr.VP of Customer Success Print Name &Title:
Digitally signed by W.Eric Grant
W. Eric Grant DN cn=W Eric Grant,o=ciplus.c s,
Yy1 Digitally signed by Amy Vikander DN*clerk,.Eric rant, CrviuPlus, c=US
Amy Ian e r Date:2022.11.30 10:21:56-06'00' Date:2022.11,30 15:01:10-05'00'
Signature: Signature:
ACCOUNTING USE ONLY
ORG No.: 01100200
Account No.: 7295
Requisition No.: 1102300035
(06/2022)
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ORDINANCE CODIFIER/CONTRACTS AND AMENDMENTS/P-23-002 CIVICPLUS LLC.D000
PROCUREMENT AGREEMENT NUMBER: P-23-002
Ordinance Codifier
November 18,2022
A TTACHMENT 'A "
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ORDINANCE CODIFIER/CONTRACTS AND AMENDMENTS/P-23-002 CIVICPLUS LLC.DOCX
P-23-002 Ordinance Codifier
Attachment A
PRICING AND SCOPE OF SERVICES
municode
TOWERED B,CIVICPLUS
County of Fresno, California
Code of Ordinances
August 17, 2022
Supplement Service' Base Page Rate
Page Format Base Page Rate
Single Column $18 per supplement page
Images, Graphics and $10 (B&W)
Tabular Matter, each
Base page rate above includes:
* Acknowledgement of material
* Data conversion, as necessary
* Editorial work
* Proofreading
Updating the index
Quarterly printed supplements (March, June, September&December)
* 7 printed supplement copies of each completed supplement
Invoices for Supplements and Additional Services will be submitted upon shipment of project(s).
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SCOPE OF SERVICES
1 All prices quoted may be increased annually by 5%. Municode shall not be responsible for the legal sufficiency or copyright
Supplement Services P-23-002 Ordinance Codifier
Attachment A
During the supplement process, all legislation received is confirmed immediately, organized, reviewed, codified and
posted online. The supplementation process is outlined below.
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ordinance should be included in your code; where the Y- u i
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history notes will be added; what tables will be �Fe/ i
updated and whether the Table of Contents in the
front of the code and at the Chapter level should be Indexing
amended. Your editorial team includes an i
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answer any questions the legal editor may have to i
ensure that the new legislation conforms to the �• Corrections
existing provisions of your code. If any significant i
errors or numbering issues are noted, your editor will Printing & Shipping
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to your legislation will be made by our editorial team,
however minor typographical errors will be corrected Upload to the Internet
as part of the supplement process. Should the
editorial, legal and/or proofreading team find discrepancies in your ordinances, we will communicate with
you in order to ensure that the ordinances are correct and consistent with the existing code.
3. Indexing—When the editorial process has been completed, your supplement will be sent to our indexing
team, where all new legislation is indexed and cross-referenced in all appropriate locations.
4. Proofreading -The proofreader assigned to your editorial team will then examine your supplement line by
line to ensure editorial accuracy, code hierarchy and layout and to confirm that your supplement is
grammatically correct and free of errors in spelling and capitalization. Your supplement is then re-examined
line by line to ensure that the improvements made by the editorial team were thorough and accurate.
During this process, the original ordinance is compared again with the newly added text to further ensure
editorial accuracy. Following this review, CivicPlus will send the ordinances in the supplement to County
Clerk of the Board staff for final proofreading prior to codification. CivicPlus will move the supplement to
"Waiting" and will not publish until receiving approval from the County. Final County approval will be sent
back to CivicPlus approximately 15 business days after CivicPlus sends the ordinances to County for
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P-23-002 Ordinance Codifier
Attachment A
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your subscribers quarterly unless otherwise instructed. Instruction Sheet:With each printed supplement, we
will furnish a page of instructions for removal of the obsolete pages and insertion of the new pages;
Checklist:We will furnish a checklist of up-to-date pages with each supplement.
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P-23-002 Ordinance Codifier
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We recommend our bundled feature option, MyMunicode for the most transparent and feature rich code possible.
MyMunicode includes annual online hosting and maintenance service with CodeBank, CodeBank Compare + eNotify,
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4