HomeMy WebLinkAboutFresno County Superintendent of Schools-Nutrition Education Services_A-16-698.pdf Agreement No. 16-698
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 13th day of December , 2016,
3 by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California,
4 hereinafter referred to as "COUNTY", and FRESNO COUNTY SUPERINTENDENT OF
5 SCHOOLS, a California Educational Organization, whose address is 1111 Van Ness Avenue, Fresno,
6 California, 93721, hereinafter referred to as "CONTRACTOR".
7 WITNESSETH:
8 WHEREAS, COUNTY, through its Department of Public Health, is in need of a qualified
9 agency to provide nutrition education in schools and afterschool programs; to provide a measurable
10 impact in target communities; and to provide integrated, layered, community-driven interventions
11 under the Department's Nutrition Education and Obesity Prevention (NEOP)program; and
12 WHEREAS, CONTRACTOR, has the facilities, equipment and personnel skilled in the
13 provision of such services; and
14 WHEREAS, CONTRACTOR, is qualified and is willing to provide such services, pursuant to
15 the terms and conditions of this Agreement.
16 NOW, THEREFORE, in consideration of their mutual covenants and conditions, the parties
17 hereto agree as follows:
18 1. RESPONSIBILITIES
19 A. CONTRACTOR shall perform all services and fulfill all responsibilities as
20 identified in COUNTY's Request for Proposal (RFP)No. 17-018 dated September 26, 2016,
21 Addendum No. One (1) to RFP No. 17-018 dated October 12, 2016 (collectively referred to herein as
22 COUNTY's Revised RFP), and CONTRACTOR's Response to said Revised RFP dated October 21,
23 2016,both incorporated herein by reference and made part of this Agreement. In the event of any
24 inconsistency among these documents, the inconsistency shall be resolved by giving precedence in the
25 following order of priority: (1)to this Agreement; (2)to the Revised RFP; (3)to the Response to RFP.
26 A copy of COUNTY's RFP No. 17-018 and CONTRACTOR's Response shall be retained and made
27 available during the term of this Agreement by COUNTY's General Services Department, Purchasing
28 Division.
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1 B. CONTRACTOR shall perform all services and fulfill all responsibilities
2 identified in Exhibit A, attached hereto and by this reference incorporated herein.
3 2. TERM
4 This Agreement shall become effective on January 1, 2017 and shall terminate on the
5 301h day of September, 2019. This Agreement may be extended for two (2) additional consecutive
6 twelve (12) month periods upon the same terms and conditions herein set forth upon written approval
7 of both parties no later than thirty(30) days prior to the first day of the next twelve (12) month
8 extension period. The Department of Public Health Director or designee is authorized to execute such
9 written approval on behalf of COUNTY based on CONTRACTOR's satisfactory performance and
10 available funding.
11 3. TERMINATION
12 A. Non-Allocation of Funds - The terms of this Agreement, and the services to be
13 provided thereunder, are contingent on the approval of funds by the appropriating government agency.
14 Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
15 terminated at any time by giving CONTRACTOR thirty(30) days advance written notice.
16 B. Breach of Contract - COUNTY may immediately suspend or terminate this
17 Agreement in whole or in part, where in the determination of COUNTY there is:
18 1) An illegal or improper use of funds;
19 2) A failure to comply with any term of this Agreement;
20 3) A substantially incorrect or incomplete report submitted to COUNTY;
21 4) Improperly performed service.
22 In no event shall any payment by COUNTY constitute a waiver by COUNTY of any
23 breach of this Agreement or any default which may then exist on the part of CONTRACTOR. Neither
24 shall such payment impair or prejudice any remedy available to COUNTY with respect to the breach
25 or default. COUNTY shall have the right to demand of CONTRACTOR the repayment to COUNTY
26 of any funds disbursed to CONTRACTOR under this Agreement, which in the judgment of COUNTY
27 were not expended in accordance with the terms of this Agreement. CONTRACTOR shall promptly
28 refund any such funds upon demand or, at COUNTY's option, such repayment shall be deducted from
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1 future payments owing to CONTRACTOR under this Agreement.
2 C. Without Cause -Under circumstances other than those set forth above, this
3 Agreement may be terminated by COUNTY upon the giving of thirty(30) days advance written notice
4 of an intention to terminate to CONTRACTOR.
5 4. COMPENSATION
6 A. COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
7 compensation at the rates as identified in Exhibit B, attached hereto and incorporated herein by this
8 reference. For the period of January 1, 2017 through and including September 30, 2017, in no event
9 shall actual services performed under this Agreement be in excess of Two Hundred Ten Thousand and
10 No/100 Dollars ($210,000.00). For the period of October 1, 2017 through and including September 30,
11 2018 and each subsequent renewal year thereafter, in no event shall actual services performed under
12 this Agreement be in excess of Two Hundred Fifty-Two Thousand and No/100 Dollars ($252,000.00).
13 It is understood that all expenses incidental to CONTRACTOR's performance of actual services under
14 this Agreement shall be borne by CONTRACTOR.
15 B. Payments by COUNTY shall be in arrears, for services provided during the
16 preceding month,within forty-five (45) days after receipt and verification of CONTRACTOR's
17 invoices by COUNTY's Department of Public Health. If CONTRACTOR should fail to comply with
18 any provision of this Agreement, COUNTY shall be relieved of its obligation for further
19 compensation.
20 C. COUNTY shall not be obligated to make any payments under this Agreement if
21 the request for payment is received by the COUNTY more than forty-five (45) days after the end of
22 the Federal Fiscal Year.
23 D. COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
24 compensation based on actual expenditures incurred by CONTRACTOR for monthly program costs in
25 accordance with the budget identified in Exhibit B.
26 E. CONTRACTOR shall be held financially liable for any and all future
27 disallowances/audit exceptions due to CONTRACTOR's deficiency discovered through the State
28 audit process. At COUNTY'S election, the disallowed amount will be remitted within forty-five (45)
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1 days to County upon notification or shall be withheld from subsequent payments to CONTRACTOR.
2 5. INVOICING
3 CONTRACTOR shall invoice COUNTY monthly, by the thirtieth(301h) day of each
4 month for the prior month's expenditures, addressed to the County of Fresno, Department of Public
5 Health, OPPC-NEOP, P.O. Box. 11867, Fresno, CA 93775, Attention: OPPC-NEOP Staff Analyst.
6 Invoices shall detail line items as specified in Exhibit B, including original budget amount(s), current
7 month's expenses, year-to-date expenses, and budget balances. In addition, invoices shall also include
8 all relevant supporting documentation including but not limited to copies of original statements,
9 program expense receipts,payroll records and mileage claims.
10 6. INDEPENDENT CONTRACTOR
11 In performance of the work, duties, and obligations assumed by CONTRACTOR under
12 this Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of
13 CONTRACTOR's officers, agents, and employees will at all times be acting and performing as an
14 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
15 employee,joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have
16 no right to control or supervise or direct the manner or method by which CONTRACTOR shall
17 perform its work and function. However, COUNTY shall retain the right to administer this
18 Agreement so as to verify that CONTRACTOR is performing its obligations in accordance with the
19 terms and conditions thereof CONTRACTOR and COUNTY shall comply with all applicable
20 provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction
21 over matters which are directly or indirectly the subject of this Agreement.
22 Because of its status as an independent contractor, CONTRACTOR shall have
23 absolutely no right to employment rights and benefits available to COUNTY employees.
24 CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its employees
25 all legally-required employee benefits. In addition, CONTRACTOR shall be solely responsible and
26 save COUNTY harmless from all matters relating to payment of CONTRACTOR's employees,
27 including compliance with Social Security, withholding, and all other regulations governing such
28 matters. It is acknowledged that during the term of this Agreement, CONTRACTOR may be
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1 providing services to others unrelated to the COUNTY or to this Agreement.
2 7. MODIFICATION
3 Any matters of this Agreement may be modified from time to time by the written
4 consent of all the parties without, in any way, affecting the remainder. Notwithstanding the above,
5 changes to line items in the budget, attached hereto as Exhibit B, that do not exceed ten percent(10%)
6 of the maximum compensation payable to the CONTRACTOR may be made with written approval of
7 COUNTY's Department of Public Health Director or designee and the designee of the California
8 Department of Public Health.
9 8. NON-ASSIGNMENT
10 Neither party shall assign, transfer or subcontract this Agreement nor their rights or
11 duties under this Agreement without the prior written consent of the other party.
12 9. HOLD-HARMLESS
13 CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY's request,
14 defend the COUNTY, its officers, agents and employees from any and all costs and expenses,
15 including attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to
16 COUNTY in connection with the performance, or failure to perform,by CONTRACTOR, its officers,
17 agents or employees under this Agreement, and from any and all costs and expenses, including
18 attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to any
19 person, firm or corporation who may be injured or damaged by the performance, or failure to perform,
20 of CONTRACTOR, its officers, agents or employees under this Agreement.
21 COUNTY agrees to indemnify, save, hold harmless, and at CONTRACTOR's request,
22 defend the CONTRACTOR, its officers, agents and employees from any and all costs and expenses,
23 including attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to
24 CONTRACTOR in connection with the performance, or failure to perform, by COUNTY, its officers,
25 agents or employees under this Agreement, and from any and all costs and expenses, including
26 attorney fees and court costs, damages, liabilities, claims and losses occurring or resulting to any
27 person, firm or corporation who may be injured or damaged by the performance, or failure to perform,
28 of COUNTY, its officers, agents or employees under this Agreement.
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1 10. INSURANCE
2 Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR
3 or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect the
4 following insurance policies throughout the term of this Agreement:
5 A. Commercial General Liability
6 Commercial General Liability Insurance with limits of not less than One Million
Dollars ($1,000,000)per occurrence and an annual aggregate of Two Million
7 Dollars ($2,000,000). This policy shall be issued on a per occurrence basis.
COUNTY may require specific coverage including completed operations,
8 product liability, contractual liability, Explosion, Collapse, and Underground
9 (XCU), fire legal liability or any other liability insurance deemed necessary
because of the nature of the Agreement.
10
11 B. Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of
12 not less than Two Hundred Fifty Thousand Dollars ($250,000)per person, Five
Hundred Thousand Dollars ($500,000)per accident and for property damages of
13 not less than Fifty Thousand Dollars ($50,000), or such coverage with a
14 combined single limit of Five Hundred Thousand Dollars ($500,000). Coverage
should include owned and non-owned vehicles used in connection with this
15 Agreement.
16
C. Professional Liability
17 If CONTRACTOR employs licensed professional staff(e.g. Ph.D., R.N.,
18 L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with
limits of not less than One Million Dollars ($1,000,000)per occurrence, Three
19 Million Dollars ($3,000,000) annual aggregate.
20
D. Worker's Compensation
21 A policy of Worker's Compensation Insurance as may be required by the
22 California Labor Code.
23 E. Child Abuse/Molestation and Social Services Liability
24 Sexual Abuse/Molestation Liability Insurance (including but not limited to
25 corporal punishment liability, sexual abuse and molestation liability, and child
abduction liability) with limits of not less than One Million Dollars
26 ($1,000,000.00)per occurrence, Two Million Dollars ($2,000,000.00) annual
27 aggregate. This policy shall be issued on a per occurrence basis.
28 CONTRACTOR shall obtain endorsements to the Commercial General Liability
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1 insurance naming the County of Fresno, its officers, agents, and employees, individually and
2 collectively, as additional insured,but only insofar as the operations under this Agreement are
3 concerned. Such coverage for additional insured shall apply as primary insurance and any other
4 insurance, or self-insurance, maintained by the COUNTY, its officers, agents and employees shall be
5 excess only and not contributing with insurance provided under the CONTRACTOR's policies herein.
6 This insurance shall not be cancelled or changed without a minimum of thirty(30) days advance
7 written notice given to COUNTY.
8 Within thirty(30) days from the date CONTRACTOR executes this Agreement,
9 CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all of the
10 foregoing policies, as required herein, to the County of Fresno, Department of Public Health, P.O. Box
11 11867, Fresno, California, 93775, Attention: Contracts Section—6th Floor, stating that such insurance
12 coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and
13 employees will not be responsible for any premiums on the policies; that such Commercial General
14 Liability insurance names the County of Fresno, its officers, agents and employees, individually and
15 collectively, as additional insured, but only insofar as the operations under this Agreement are
16 concerned; that such coverage for additional insured shall apply as primary insurance and any other
17 insurance, or self-insurance, maintained by the COUNTY, its officers, agents and employees, shall be
18 excess only and not contributing with insurance provided under the CONTRACTOR's policies herein;
19 and that this insurance shall not be cancelled or changed without a minimum of thirty(30) days
20 advance, written notice given to COUNTY.
21 In the event CONTRACTOR fails to keep in effect at all times insurance coverage as
22 herein provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate
23 this Agreement upon the occurrence of such event.
24 All policies shall be with admitted insurers licensed to do business in the State of
25 California. Insurance purchased shall be from companies possessing a current A.M. Best, Inc. rating
26 of A FSC VII or better.
27 11. CONFIDENTIALITY
28 All services performed by CONTRACTOR under this Agreement shall be in strict
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1 conformance with all applicable Federal, State of California and/or local laws and regulations relating
2 to confidentiality.
3 12. DATA SECURITY
4 For the purpose of preventing the potential loss, misappropriation or inadvertent access,
5 viewing, use or disclosure of COUNTY data including sensitive or personal client information; abuse
6 of COUNTY resources; and/or disruption to COUNTY operations, individuals and/or agencies that
7 enter into a contractual relationship with the COUNTY for the purpose of providing services under
8 this Agreement must employ adequate data security measures to protect the confidential information
9 provided to CONTRACTOR by the COUNTY, including but not limited to the following:
10 A. CONTRACTOR-Owned Mobile, Wireless, or Handheld Devices
11 CONTRACTOR may not connect to COUNTY networks via personally-owned
12 mobile, wireless or handheld devices, unless the following conditions are met:
13 1) CONTRACTOR has received authorization by COUNTY for
14 telecommuting purposes;
15 2) Current virus protection software is in place;
16 3) Mobile device has the remote wipe feature enabled; and
17 4) A secure connection is used.
18 B. CONTRACTOR-Owned Computers or Computer Peripherals
19 CONTRACTOR may not bring CONTRACTOR-owned computers or computer
20 peripherals into the COUNTY for use without prior authorization from the COUNTY's Chief
21 Information Officer, and/or designee(s), including but not limited to mobile storage devices. If data is
22 approved to be transferred, data must be stored on a secure server approved by the COUNTY and
23 transferred by means of a Virtual Private Network(VPN) connection, or another type of secure
24 connection. Said data must be encrypted.
25 C. COUNTY-Owned Computer Equipment
26 CONTRACTOR or anyone having an employment relationship with the
27 COUNTY, may not use COUNTY computers or computer peripherals on non-COUNTY premises
28 without prior authorization from the COUNTY's Chief Information Officer, and/or designee(s).
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1 D. CONTRACTOR may not store COUNTY's private, confidential or sensitive
2 data on any hard-disk drive,portable storage device, or remote storage installation unless encrypted.
3 E. CONTRACTOR shall be responsible to employ strict controls to ensure the
4 integrity and security of COUNTY's confidential information and to prevent unauthorized access,
5 viewing, use or disclosure of data maintained in computer files, program documentation, data
6 processing systems, data files and data processing equipment which stores or processes COUNTY
7 data internally and externally.
8 F. Confidential client information transmitted to one party by the other by means of
9 electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of
10 128 BIT or higher. Additionally, a password or pass phrase must be utilized.
11 G. CONTRACTOR is responsible to immediately notify COUNTY of any
12 violations, breaches or potential breaches of security related to COUNTY's confidential information,
13 data maintained in computer files,program documentation, data processing systems, data files and
14 data processing equipment which stores or processes COUNTY data internally or externally.
15 H. COUNTY shall provide oversight to CONTRACTOR's response to all incidents
16 arising from a possible breach of security related to COUNTY's confidential client information
17 provided to CONTRACTOR. CONTRACTOR will be responsible to issue any notification to
18 affected individuals as required by law or as deemed necessary by COUNTY in its sole discretion.
19 CONTRACTOR will be responsible for all costs incurred as a result of providing the required
20 notification.
21 13. NON-DISCRIMINATION
22 During the performance of this Agreement, CONTRACTOR shall not unlawfully
23 discriminate against any employee or applicant for employment, or recipient of services, because of
24 race, religious creed, color, national origin, ancestry,physical disability, mental disability, medical
25 condition, genetic information, marital status, sex, gender, gender identity, gender expression, age,
26 sexual orientation, or military or veteran status pursuant to all applicable State of California and
27 Federal statutes and regulations.
28
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1 14. LICENSES/CERTIFICATION
2 CONTRACTOR shall throughout the term of this Agreement maintain all necessary
3 licenses,permits, approvals, certificates, waivers and exemptions necessary for the provision of the
4 services hereunder and required by the laws and regulations of the United States of America, State of
5 California, Fresno County and any other applicable government agencies. CONTRACTOR shall
6 notify COUNTY immediately in writing of its inability to obtain or maintain such licenses,permits,
7 approvals, certificates, waivers and exemptions, irrespective of the pendency of any appeal related
8 thereto. In addition, CONTRACTOR shall comply with all other applicable laws, rules, or regulations,
9 as any may now exist or be hereafter changed.
10 15. COMPLIANCE WITH STATE REQUIREMENTS
11 CONTRACTOR recognizes that COUNTY operates is NEOP program under an
12 agreement with the State of California Department of Public Health, and that under said agreement the
13 State imposes certain requirements on the COUNTY and its subcontractors. CONTRACTOR shall
14 adhere to all State requirements, including those identified in Exhibit C, attached hereto and by this
15 reference incorporated herein. It is understood that Exhibit C also grants the COUNTY certain rights
16 which are reserved to the State; such rights are fully described therein.
17 16. PROPERTY OF COUNTY
18 All purchases over Five Thousand and No/100 Dollars ($5,000.00) and certain
19 purchases under Five Thousand and No/100 Dollars ($5,000.00) such as computers, printers, cameras
20 and other sensitive items made during the life of this Agreement shall be identified as fixed assets with
21 an assigned County of Fresno Accounting Inventory Number. These fixed assets shall be retained by
22 the COUNTY, as COUNTY property, in the event this Agreement is terminated or upon expiration of
23 this Agreement. CONTRACTOR agrees to participate in an annual inventory of all COUNTY fixed
24 assets and shall be physically present when fixed assets are returned to COUNTY possession at the
25 termination or expiration of this Agreement.
26 17. RECORDS
27 Financial and statistical data shall be kept and reports made as required by the
28 COUNTY's Department of Public Health Director and the State. All such records shall be available
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1 for inspection by the designated Auditors of COUNTY or State at reasonable times during normal
2 business hours. All such records shall be maintained through the end of this Agreement. All records
3 shall be considered property of COUNTY and shall be retained by COUNTY at the termination or
4 expiration of this Agreement.
5 18. REPORTS
6 CONTRACTOR shall submit to COUNTY within ten (10) calendar days all program
7 reports for the preceding month. CONTRACTOR shall also furnish to COUNTY such statements,
8 records, reports, data, and other information as COUNTY may request pertaining to matters covered
9 by this Agreement. In the event that CONTRACTOR fails to provide such reports or other information
10 required hereunder, it shall be deemed sufficient cause for COUNTY to withhold monthly payments
11 until there is compliance. In addition, CONTRACTOR shall provide written notification and
12 explanation to the COUNTY within five (5) days of any fund received from another source to conduct
13 the same services covered by this Agreement.
14 19. PROHIBITION OF PUBLICITY
15 None of the funds, materials,property or services provided directly or indirectly under
16 this Agreement shall be used for CONTRACTOR's advertising, fundraising or publicity(e.g.,
17 purchasing of tickets/tables, silent auction donations, media promotions) for the purpose of self-
18 promotion. Notwithstanding the above,publicity of the services described in Section One (1) of this
19 Agreement shall be allowed as necessary to raise public awareness about the availability of such
20 specific services when approved in advance in writing by COUNTY's NEOP Project Coordinator and
21 the California Department of Public Health. Such items include but are not limited to written/printed
22 materials, materials posted on the Internet, or the use of media(e.g., radio, television,billboards,
23 newspapers), and any related expense. Documents prepared by CONTRACTOR using funding under
24 this Agreement for external release shall undergo appropriate review and approval prior to release.
25 Review may take up to thirty(30)business days. Materials, whether newly developed or reprinted,
26 shall include an appropriate acknowledgement/funding statement.
27 20. DISCLOSURE OF SELF-DEALING TRANSACTIONS
28 This provision is only applicable if the CONTRACTOR is operating as a corporation (a
COUNTY OF FRESNO
Fresno,CA
1 for-profit or non-profit corporation) or if during the term of this Agreement, the CONTRACTOR
2 changes its status to operate as a corporation.
3 Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
4 transactions that they are a party to while CONTRACTOR is providing goods or performing services
5 under this agreement. A self-dealing transaction shall mean a transaction to which the
6 CONTRACTOR is a parry and in which one or more of its directors has a material financial interest.
7 Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to
8 by completing and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit D
9 and incorporated herein by reference, and submitting it to the COUNTY prior to commencing with the
10 self-dealing transaction or immediately thereafter.
11 21. AUDITS AND INSPECTIONS
12 CONTRACTOR shall at any time during business hours, and as often as the COUNTY
13 may deem necessary, make available to the COUNTY for examination all of its records and data with
14 respect to the matters covered by this Agreement. CONTRACTOR shall,upon request by the
15 COUNTY,permit the COUNTY to audit and inspect all such records and data necessary to ensure
16 CONTRACTOR's compliance with the terms of this Agreement.
17 If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00),
18 CONTRACTOR shall be subject to the examination and audit of the State Auditor for a period of
19 three (3) years after final payment under contract(Government Code Section 8546.7).
20 22. NOTICES
21 The persons and their addresses having authority to give and receive notices under this
22 Agreement include the following:
23 COUNTY CONTRACTOR
24 Director, County of Fresno Superintendent of Schools
Department of Public Health Fresno County Superintendent of Schools
25 P.O. Box 11867 1111 Van Ness Ave.
Fresno, CA 93775 Fresno, CA 93721
26
27 Any and all notices between the COUNTY and the CONTRACTOR provided for or
28 permitted under this Agreement or by law shall be in writing and shall be deemed duly served when
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1 personally delivered to one of the parties, or in lieu of such personal service, when deposited in the
2 United States Mail,postage prepaid, addressed to such party.
3 23. GOVERNING LAW
4 The parties agree, that for the purposes of venue, performance under this Agreement is
5 to be in Fresno County, California.
6 The rights and obligations of the parties and all interpretation and performance of this
7 Agreement shall be governed in all respects by the laws of the State of California.
8 24. SEVERABILITY
9 The provisions of this Agreement are severable. The invalidity or unenforceability of
10 any one provision in the Agreement shall not affect the other provisions.
11 25. ENTIRE AGREEMENT
12 This Agreement, including all Exhibits, constitutes the entire agreement between the
13 CONTRACTOR and COUNTY with respect to the subject matter hereof and supersedes all previous
14 Agreement negotiations,proposals, commitments, writings, advertisements, publications, and
15 understanding of any nature whatsoever unless expressly included in this Agreement.
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1 IN WITNESS Wf IE;REOF, the parties hereto have executed this Agreement as of the day and
2 year first hercinabove written.
3
4 CONTRACTOR: COUNTY OF FRESNO.
FRESNO COUNTY SUPERINTENDENT
OF SCHOOLS
6
7 13y r --- By
B Chairman, Board of'Suovisors
Print ame: jitn Yavino,superintendent
Title: Date: %a - 1 1 LD
Chairman ofthe Board, Or
President, or any Vice President
11
Date: r- t -2I- V BERI\ICE E. SEIDEL, Clerk
12 Board of Supervisors
tea..
Bv G
14 (X-e4
J) pp
Print BySp.rJ
1J U
1 b Title. Dej:2 L,S' Su;A)ge '.,>r'-XAC. ���c� Date:
Secretary(of Corporation), or
1 ] any Assistant Secretary, or
Chief Financial Officer. or
` any .Assistant Treasurer
19
Date: - LZ-r4 PLEASE SEF' ADDITIONAL
20 SIGNATURE PAGE ATTACHED
21
i L
2.3
24 Mailing Address:
1111 Van Ness Ave.
25 Fresno, CA 93721
Phone 4: (559) 265-3000
26 Contact: Jim Yovino, Superintendent of Schools
2 7 E-mail:jyovino(c,)fcoe.org
28
_d - t a)l:\ll'l It FRI.`\(
1 APPROVED AS TO LEGAL, FORM:
DANII L, C. CEDERBORG, COUNTY COUNSEL
2
3 �
By
4
5
APPROVED AS TO ACCOUNTING FORM:
6 OSCAR J. GARC:IA, C.P.A., AUDITOR-CONTROLLER/
7 TREASURER-TAX COLLECTOR
8
10
11 REVIEWED AND RECOMMENDED FOR APPROVAL:
12
13 G BY _
14 David Pomaville
Director
15 Department of Public Health
16
1'I
18
19
20 Fund/Subelass: 0001/10000
2-1 Organization: 56201662
Account#: 7295
22
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24
25
26 /F.T
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Exhibit A
Page 1 of 9
SCHOOL WELLNESS SUBCONTRACT SCOPE OF WORK
Activity Activity Description Time Frame** Documentation
1.9 Provide at least 19 single session nutrition and physical Year 1 Activity Tracking Form (ATF), Reporting Tools
activity education to at least 304 unduplicated eligible Q1 Q2 Q3 Q4 Workbook (RTW), Sign-in sheets, evaluation tools
individuals at qualifying community centers, schools,
afterschool's, churches, worksites, public housing Year
locations, retail locations, summer lunch programs and Q1 Q2 Q3 Q4
x x x x
food distributions in year one. Provide at least 25 single
sessions reaching400 unduplicated eligible individuals in Year
year 2 and year 3. Taste-testing will be included. LHD will Q1 Q2 Q3 Q4 *Contributes to objective 1.e,2.d,3.e
conduct education activities in LHD six targeted
communities only. UCCE will conduct education activities
in other communities throughout Fresno County.
1.15 UC CalFresh, Local Health Department (LHD), LHD Year ATF
subcontractors, and other obesityprevention partners will Q1 Q2 Q3 Q4
p p x I x x
participate in at least 3 FCHIP Quarterly meetings year 1 On file: Agenda, Notes
and 4 FCHIP Quarterly meetings in year 2 and year 3 to Year
align and leverage resources provide consistent
g g � p x x x x x x x x
messaging, and enhance impact of funded activities, as
appropriate. Year 3
Q1 Q2 Q3 Q4
x x x x *Contributes to CNAP requirement
1.17 Provide referrals to partner agencies both SNAP-Ed and Year 1 Referral Log, a-mails
non-SNAP-Ed to provide strategic coordinated nutrition Q1 x x x
x x x
and physical activity education to eligible SNAP-Ed
population. For example, LHD will provide referrals to UC Year
Q1 Q2 Q3 Q4
CalFresh when receiving a request for services outside of x x I x x
the LHD six targeted communities.
Year 3
Q1 Q2 Q3 Q4
x x x x *Contributes to annual objective 1.e,2.d,3.e
1.18 Provide training and ongoing support to at least 60 youth Year 1 ATF
champions and to at least 75 youth champions in year two Q1 Q2 Q3 Q4 On file: Sign-in sheets, agendas, evaluations,
and year three to complete nutrition and physical activity pictures, Champion Engagement System (tracking),
PSE projects. Q1 Q Year Q23 Q4 identified project documentation
x x x x
Year 3
Q1 Q2 Q3 Q4 *Contributes to annual objective 1.e,2.d,3.e
1.24 LHD Community Coordinator(Nutritionists) will convene Year 1 ATF,Agendas, meeting notes, sign in sheets
School Wellness
Exhibit A
Page 2 of 9
at least 4 meetings in each target community to include Q1 Q2 Q3 Q4
LIC CalFresh, LHD subcontractors, community and agency x x x
champions, and other non-SNAP-Ed partners to Year 2
strategically coordinate SNAP-Ed and non-SNAP-Ed Q1 Q2 Q3 Q4
activities, align and leverage resources, provide consistent x x x x
messaging, and enhance impact of funded activities. Year 3 *Contributes to all annual objectives
Q1 Q2 Q3 Q4
x x x x
1.32 To prepare staff to build Champion capacity and support Year 1 ATF
community-driven PSE, conduct a staff training using the Q1 X X Q4
X x X
selected curriculum(a).Throughout the training, staff will On file: curricula, training agenda and materials,
learn how to apply community-driven PSE strategies and Year 2Q1 Q2 Q3 Q4 sign in sheet, pictures, evaluations
techniques and how to deliver the training to Champions.
Q1 QYearQ33 Q4 *Contributes to annual objectives 1.b,2.a, 2.b,3.a,
3.b
2.9 Collaborate and support nutrition education activities in Year 1 ATF, RTW
cafeterias, classrooms and afterschool programs to Q1 0.2 Q3 0,4
X X X
promote locally sourced fruit and vegetables offered on On file: Agenda, Sign-in sheet, notes, handouts
the school menu within participating F2T schools sites Year 2
distributing produce boxes to parents and neighbor Q1 0.2 Q3 Q4
X X X X
residents.
Year 3
Q1 Q2 0.3 0.4 *Contributes to objective 1.b, 2.b, 3.b
X X X X
4.1 Review and assess participating schools' current wellness Year 1 On file: Copies of policies
policies. Q1 Q2 Q3 Q4
X
Year 2
Q1 Q2 Q3 Q4 *Contributes to objective 1.a, 2.a, 3.a
X
Year 3
Q1 Q2 Q3 Q4
X
4.2 Provide ongoing support to at least 2 qualifying school Year 1 ATF, RE-AIM (PSE Database)
districts/sites in developing and implementing an Q1 Qz 1 0.3 0.4 1 On file: Agendas, meeting notes, standard/policy
environmental support for nutrition and physical activity. documentation
At least 1 school district and 1 school site annually will Year 2
identify and implement nutrition or physical activity Q1 Q2 0,3 Q4
X X I X I X
School Wellness
Exhibit A
Page 3 of 9
standard or policy and revise wellness policy.
Year 3
Q1 0.2 Q3 Q4
x x x x *Contributes to objective 1.a, 2.a, 3.a
4.6 Provide nutrition and physical activity education in the Year 1 ATF,teacher survey
form of interactive USDA approved lessons in qualifying Q1 Q2 Q3 Q4
x x x
preschool, elementary, and high schools and after schools
to 3,750 youth in year one, 5,000 youth in year two, and Year 2
6,500 in year three.Taste-testing will be included. Q1 Q2 Q3 Q4
x x x x
Year *Contributes to objective 1.c, 2.c, 3.c
Q1 Q2 Q3 Q4
x x x x
4.7 Work with Evaluator subcontractor to conduct Impact Year 1 Sign-in sheets, ATF, SPAN pre/post evaluation,
Outcome Evaluation (IOE) by providing at least 12 class Q1 0.2 Q3 Q4
x x x
series (5-8 lessons) nutrition and physical activity
education to reach 200 sixth through eighth grade youth. Year 2
Taste-testing will be included. Q1 0.2 Q3 Q4
x x x x
Year *Contributes to objective 1.c, 2.c, 3.c
Q1 Q2 Q3 Q4
x x x x
4.8 Provide indirect nutrition and physical activity education Year 1 ATF, RTW
to 3,750 parents in year 1; 5,500 parents in year 2; and Q1 Q2 Q3 Q4
x x x
5,500 parents in year 3 of preschool, elementary, middle,
and high schools students in the form of newsletters, Year 2
homework assignments, cookbooks, and other Q1 Q2 Q3 Q4
x x x x
educational materials. LHD Sub D will conduct education
activities in 4 school districts located in LHD six targeted Year 3
communities only. UCCE will conduct education activities Q1 Q2 Q3 Q4 *Contributes to objective 1.d, 2.d, 3.d
x x x x
in other school districts throughout Fresno County.
4.9 Provide technical assistance to at least 1 school site Year 1 ATF, RE-AIM (PSE Database), and SLM Scorecard
annually implementing Smarter Lunchrooms within the Q1 Q2 Q3 Q4
Parlier, Sanger, Kerman, and/or Reedley School Districts. x x x
Year 2
Q1 Q2 Q3 Q4 *Contributes to objective 1.b, 2.b, 3.b
x x x x
Year 3
Q1 Q2 Q3 Q4
x x x x
School Wellness
Exhibit A
Page 4 of 9
4.12 Coordinate and/or participate in at least 4 nutrition Year 1 ATF, On file: Facebook analytics, blog analytics,
education and physical activity school events targeting Q1 Q2 Q3 Q4
x x x
1,100 students in year one, 1,200 students in year two,
and 1,300 students in year three targeting participating Year 2
elementary, middle or high school sites. Q1 Q2 Q3 Q4
x x x x
*Contributes to all objectives as appropriate
Year 3
Q1 Q2 Q3 Q4
X X X X
4.14 Coordinate and/or participate in at least 3 nutrition Year 1 ATF, RTW
education and physical activity school events targeting Q1 0.2 Q3 Q4
X X X
1,100 students in year one, and at least 4 nutrition On file: Agenda, sign-in sheet, flyers, pictures,
education and physical activity school events targeting Year 2 media stories
1,200 students in year two, and 1,300 students in year Q1 Q2 Q3 Q4
x x x x
three targeting participating elementary, middle or high
school sites. Year *Contributes to objective 1.d, 2.d, 3.d
Q1 0.2 Q3 0,4
X X X X
4.15 Provide trainings for teachers, preschool staff, afterschool Year 1 ATF, RTW, UCCE teacher enrollment forms
staff and other school personnel who are conducting Q1 0.2 Q3 0,4
X X X
nutrition education/obesity prevention intervention On file: Sign-in sheets, agendas, extender
activities with SNAP-Ed eligible population and Year enrollment paperwork
environmental support in qualified locations. Q1 Q2 Q3 Q4
X X X X
Year 3
Q1 Q2 Q3 Q4 *Contributes to objective 1.c, 2.c, 3.c
X X X X
4.16 In partnership with the California Department of Year 1 ATF, RTW
Education,support Prevention First school wellness Q1 Q2 Q3 Q4
X X X
events in Fresno County.
Year 2
Q1 Q2 Q3 Q4 *Contributes to objective 1.c, 2.c, 3.c
X X X X
Year 3
Q1 Q2 Q3 Q4
X X X X
Time Frame:Year&Quarter:
Year 1(FFY 2017); Year 2(FFY 2018); Year 3(FFY 2019)
Qtr.1(Oct.1-Dec.31); Qtr.2(Jan.1-March 31); Qtr.3(Apr.1-Jun.30); Qtr.4(Jul.1-Sept.30)
School Wellness
Exhibit A
Page 5 of 9
Educational Materials, Resources, and Curriculum
Activity Curriculum,Toolkit, Resource Name Level of Evidence Base
4.4, 4.9, 4.10, Smarter Lunchrooms Movement Materials x Research Tested
4.11 Practice Tested
Emerging
N/A- Please describe below:
4.6, 4.16 Dairy Council of California, Nutrition Pathfinders program for 4th and 5th grades. Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
4.6,4.16 USDA TEAM Nutrition,Serving Up MyPlate: A Yummy Curriculum for grades 1-6 Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
4.6, 4.7, 4.16 CDPH Harvest of the Month Workbooks Research Tested
Practice Tested
x Emerging
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
4.2, 4.6, 4.14, CATCH, Coordinated Approach to Child Health Program for preschool through 81" Research Tested
4.16 and afterschool. x Practice Tested
Emerging
N/A- Please describe below:
4.6,4.16 Dairy Council of California, Exercise Your Options program for middle school. Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
4.3 Project Lean—Parents In Action Research Tested
Practice Tested
Emerging
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
1.9, 4.3, 4.8 NEOPB Cookbooks (Flavors of My Kitchen (Eng/Spa), Everyday Healthy Meals Research Tested
(Eng/Spa), Healthy Latino Recipes (Eng/Spa), Soulful Recipes Practice Tested
Emerging
School Wellness
Exhibit A
Page 6 of 9
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
4.4,4.6,4.16 SPARK, Sports, Play&Active Recreation for Kids Program for Preschool through x Research Tested
121h and afterschool. Practice Tested
Emerging
N/A- Please describe below:
1.9, 2.9, 4.3, My Plate Ten Tips Nutrition Education Series (Hmong, Spanish, English) Research Tested
4.6, 4.8, 4.14 Practice Tested
Emerging
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
4.2, 2.9 CDPH Policy Systems and Environmental Change Resource Guide: Strategies for Research Tested
Increased Access to Healthy Tools, Beverages and Physical Activity Practice Tested
Emerging
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
1.9, 2.9 Harvest of the Month handouts (California) Harvest of the Month handouts
(California)
1.9, 2.9 EatFresh.org Research Tested
Practice Tested
x Emerging
N/A- Please describe below:
1.9 USDA MyPlate Posters Research Tested
Practice Tested
Emerging
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
1.9 Prevent Portion Distortion handout (Spanish, English) Research Tested
http//food.unl.edu/freeprevent-portion-distortion-powerpoint Practice Tested
Emerging
x N/A—Please describe below:
University of Nebraska Extension
1.9 Cooking Matters x Research Tested
Practice Tested
Emerging
N/A—Please describe below:
School Wellness
Exhibit A
Page 7 of 9
1.9, 4.8 NEOPB Recipe Cards Research Tested
Practice Tested
Emerging
x N/A—Please describe below:
Approved SNAP-Ed Resource Materials
1.9 Dairy Council Beverages: Make Every Sip Count Research Tested
Practice Tested
Emerging
x N/A- Please describe below:
Approved SNAP-Ed Resource Materials
1.9 Latino Campaign,Toolbox for Community Educators Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
1.9 Body and Soul Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
1.9 Champions for Change (CA) Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
1.9 Eat Right When Money's Tight Research Tested
x Practice Tested
Emerging
N/A- Please describe below:
2.9 Power Play A Team 2 Table Adventure Research Tested
Practice Tested
Emerging
N/A- Please describe below:
Approved SNAP-Ed Resource Materials
School Wellness
Exhibit A
Page 8 of 9
STANDARD ACTIVITIES FOR ALL SUBCONTRACTS
Activity Description Timeframe** Documentation
5.1 Monthly invoices Due 30 days after Monthly invoices with backup documentation
the end of each including but not limited to: Checklist, Personnel
month Salaries and Benefits, Summary Spreadsheets, Bi-
weekly Time Logs or timesheets, detail for travel,
receipts, invoices, recipes
5.2 Enter program activity data entry into ATF database. Due Jan. 15,Apr. Program activity, demographic and participation
15,Jul. 15, Oct. 15 data entry single sessions provided into ATF.
Year 1 reporting
will only include
April 30,July 31
and October 31.
5.3 Work with Department to complete the Semi-Annual Due Apr. 15 and May include but is not limited to: backup
Progress Report Oct. 15 documentation, pictures, evaluation reports,
policies, success stories, press releases, challenges
and strategies to address them,fiscal reports.
5.4 Submit Quarterly Champions for Change Narrative Due January 31, Back up documentation includes Champions for
Reports on progress towards meeting subcontractors' April 30,July 31 Change Narrative Report. Respective back up
respective activities. and October 31 for documentation for activity reporting must be kept
Year 1, 2, & 3 on file by activity number and quarter and readily
Year 1 reporting accessible if needed. This includes but not limited
will only include to:
April 30,July 31 • Nutrition and physical activity single session
and October 31. classes (sing in sheets, agenda, data cards)
• Events (event flyer, pictures)
• Trainings/Meetings (agenda, Notes)
PSE (Meeting Agendas, e-mails, pictures)
5.5 Work with Department-contracted Evaluator to Ongoing Evaluation Reports, RE-AIM and Success Stories
evaluate and to comply with required and PSE change
evaluation activities
5.6 Participate in Department and State periodic in-person Ongoing ATF, Department Quarterly Champions for Change
trainings and webinars as appropriate. Narrative Reports
5.7 Participate in Champions for Change Program Lead Ongoing Agenda, meeting notes
meetings and All Team meetings as scheduled.
5.8 Participate in FCHIP workgroups as appropriate to Ongoing Agenda, meeting notes
communicate, cross-promote,facilitate a coordinated
Standard Activities
Exhibit A
Page 9 of 9
approach to enhance the consistency of nutrition
messaging and integrate activities with contractors
and community partners to improve access to healthy
foods and physical activity in target communities.
5.9 Work with community engagement subcontractor to Ongoing ATF, E-mail communication, Champion Engagement
engage champions in completing scope of work System, pictures, success story
activities as appropriate and to the extent feasible.
**Time Frame:
Year 1(FFY 2017); Year 2(FFY 2018); Year 3(FFY 2019)
Qtr.1(Oct.1-Dec.31); Qtr.2(Jan.1-March 31); Qtr.3(Apr.1-Jun.30); Qtr.4(Jul.1-Sept.30)
Standard Activities
Exhibit B
1of7
YEAR ONE
1.Staffing:Salary/Benefits:
SNAP-Ed Time Spent
r %of SNAP-Ed %of SNAP-Ed SNAP-Ed Total SNAP-
0 Time spent on Time spent on Annual Total SNAP- Benefit Total SNAP- Ed Funded
;N Position Title Name FTE Mgmt/Admin Direct SNAP-Ed Salary Ed Salary Rate Ed Benefits Admin Salary and
° Duties Delivery Costs
IL Benefits
1 Consultant 1 C ndi Dean 1.00 10.00% 90.00% $ 73,256.00 $73,256.00 20.00% $14,651.20 $8,790.72 $87,907
2 Project Specialist Charles Clancy 1.00 0.00% 100.00% $ 40,487.00 $40,487.00 20.00% $8,097.40 $0.00 $48,584
3 ProjectSpecialist Jason Wara 1.00 0.00% 100.00% $ 40,487.00 $40,487.00 20.00% $8,097.40 $0.00 $48,584
4 Senior Director In-Kind: Randy Mehrten 1.00 5.00% $ - $0.00 0.00% $0.00 $0.00 $0
5 Coordinator II In-Kind: Brent Smither 1.00 10.00°% $ - $0.00 0.00% $0.00 $0.00 $0
5.00 Total Staffing:Salary/Benefits: $154,230 $30,846 $8,791 $185,076
uetmition and basis Tor Calculations or benent rate(s):
Describe what is covered in the benefit rate for your agency.
2.Non-Capital Equipment/Supplies:
Cost #of
Budget Item Description/Justification FTE per Items Total
Item
1 lNo items identified $0
.. 000 -
1 $0
Total Supplies:1 $0
3.Materials:
Budget Item Description/Justification Cost per Item Items Total
1 Office Supplies paper,pens,copy paper,envelopes,folders etc $75 9 $635
2 Postage various network documents,invoices,etc.will be in-kind through FCOE-estimated at$150/9 mo.$1,350. $0
3 Computer Repairs IS&T in-house technicians $50 6 $300
4 Ph sical Activity&Nutrition Message Nutrition education materials to promote healthy lifestyles-250 students x 4 events x$4.=$4,000 $1,000 4 $4,000
Other In-kind Cost Pentathlon Adventure/Iron Chef Challenge Nutrition education&Physical Activity event at Fresno Fairgrounds-18th year/500 individuals x$4.00 x 1 =
$2,000.00
Walk to School Physical Activity&Nutrition event at Sanger Unified School District-1000 individuals x$2.50 x 1 =$2,500.00
Rainbow Day Nutrition and Physical Activity event at Kerman Unified School District-500 individuals x$2.00 x 1 =$1,000.00
Harvest of the Month HOTM produce @$30 per class x 125 classes x 5 months=$18,750.00
Produce Stands Produce Stand supplies @$50 x 5 months x 10 school sites=$2,500.00
ASP Cooking in the Classroom Healthy Supplies$50 x 14 sites x 5 months=$3,500.00
Food for Taste Testing Demos;Special Event,Lesson Plan,and Store Tour Taste Testing Parent learning classes&staff trainings-$300 per demo @
14 sites;walk to school,farm&nutrition and other misc.events-$125 @ 8 events;healthy supplies @$100 x 2 sites x 8 months;healthy supplies @$100 x
4 locations,minimum of 25 students per demo=$7,200.00 x 1 =$7,200.00
Cooking with ASP-Healthy Recipes Kids can Make(On-line Cooking Show) Approved recipe ingredients;supplies;cooking equipment @$75 x 8
shows(2 per each of the 4 communities)=$600.00
ASP Workout Team Physical Activity Energizers (On-line show) Utilizing CATCH and SPARK curriculum,each School District will host and demonstrate
3 minute;10 minute;&20 minute Energizers-supplies;kid-friendly music;equipment @$75 x 8 segments(2 per each of the 4 communities)=$600.00
Gardening Education Develop school teaching gardens/supplies include seeds,seedlings,plant(edible)starts,small gardening tools @$250 x 6 sites=
$1,500.00
Printing nutrition education flyers-color-2,000 X$.35=$700.00;meeting notes,agendas,invoices,supporting docs-b/w-2,000 x$.07=$140.00;
brochures-550 x$.35=$192.50;survey-b/w-800 x$.07=$56.00=$1,088.5
Total Materials: $4,935
Exhibit B
2 of 7
4.Travel:
Position Title/Name Location Description/ Trips FTE Days Nights Per Diem Lodging Air Miles Reg. Other Total
Justification @$.54 Fee
1 Consultant-C ndi Dean in county travel-in kind,FCOE 200 1 $30.00 $0
21 Project Specialist-Charles Clancy in county travel-in kind,FCOE 150 1 $0
31 Pro'ect Sp ecialist-Jason Wara in county travel-in kind,FCOE 1 150 1 $0
4 Cyndi Dean Sacramento travel-in kind.FCOE 1 3 3 $0
s
SNAP-ED LIA FORUM/Administrator/2 Sacramento,1 trip/3 Full-time travel-in kind,FCOE
lNutritionists
Employees/2.5 days/3 nights,
$125.00 per night/340.(Miles)+
1 $40.00(Other)=$1,785.50 $0
Youth Engagement(Youth)/2- Sacramento,1 trip/2 Full-time travel-in kind,FCOE
Nutritionists Employees/1 day/0 nights 340.
(Miles)+$30.00(Other)
2 $315.50 $0
IOE Training#1 of 2/Administrator Sacramento,1 trip/1 Full-time travel-in kind,FCOE
Employees/lday/l night/$30 Per
Diem/$125.00 per night/340.
(Miles)+$60.00(Other)_
3 410.50 $0
Total Travel: $0
5.Building/Space:
Cost
Location Name/Address Calculation Description FTE per # Total
Month Mo(s).
1 $0
Total Building/Space: $0
6.Maintenance:
Location Name/Address Calculation Description FTE Cost per
# s.of Total
Mont1 1 $0
Total Maintenance: $0
7.Equipment and Other Capital Expenditures:
Budget Item Description/Justification FTE Cost per Item #of Misc. Total
Items
11 $0
$0
8.Consultants
Organization Name Description of Service(s) Total
1 JAfter School Line Staff In-Kind: 38 Schools will provide student leadership opportunities including advocacy and on-site produce stands in partnership with OK Produce.($3,500 per site x 38 sites$133,000) $0
Total Consultants: $0
9.Indirect Costs:
Calculation Method Indirect Cost Total Admin/Program Total
Rate Dollars
total direct costs x 10.52%which is our CDE approved Indirect Cost Rate 10.52% $190,011 $19,989 1 9
Total Indirect Costs: $19,989
Exhibit B
3 of 7
Year 1 Total $210,000
YEAR TWO
1.Staffing:Salary/Benefits:
SNAP-Ed Time Spent
%of SNAP-Ed %of SNAP-Ed Total SNAP-
SNAP-Ed
a Time spent on Time spent on Annual Total SNAP- Benefit Total SNAP- Ed Funded
;y Position Title Name FTE Admin
Mgmt/Admin Direct SNAP-Ed Salary Ed Salary Rate Ed Benefits Salary and
° Duties Delivery Costs
IL Benefits
1 Consultant 1 C ndi Dean 0.80 10.00% 90.00% $ 97,675.00 $78,140.00 20.00% $15,628.00 $9,376.80 $93,768
2 ProjectSpecialist Charles Clancy 1.00 0.00% 100.00% $ 53,983.00 $53,983.00 20.00% $10,796.60 $0.00 $64,780
3 Project Specialist Jason Wara 1.00 0.00% 100.00% $ 53,983.00 $53,983.00 20.00% $10,796.60 $0.00 $64,780
4 $0.00 $0.00 $0.00 $0
5 Senior Director In-Kind: Randy Mehrten 1.00 5.00% $0.00 $0.00 $0.00 $0
6 Coordinator II In-Kind: Brent Smither 1.00 10.00°% $0.00 $0.00 $0.00 $0
4.80 Total Staffing:Salary/Benefits:. $186,106 $37,221 $9,377 $223,327
Definition and basis for calculations of benefit rate(s):
2.Non-Capital Equipment/Supplies:
Budget Item Description/Justification FTE Cost per Item Items Total
1 $0
1 $0
Total Supplies: $0
3.Materials:
Budget Item Description/Justification Cost per Item Items Total
1 Office Supplies paper,pens,copy paper,envelopes,folders etc $75 9 $635
2 Postage various network documents,invoices,etc.will be in-kind through FCOE-estimated at$150/9 mo.$1,350. $0
3 Computer Repairs IS&T in-house technicians $50 6 $300
4 Ph sical Activity&Nutrition Message Nutrition education materials to promote healthy lifestyles-250 students x 4 events x$4.=$4,000 $937.75 4 $3,751
Other In-kind Cost Pentathlon Adventure/Iron Chef Challenge Nutrition education&Physical Activity event at Fresno Fairgrounds-18th year/500 individuals x$4.00 x 1 =
$2,000.00
Walk to School Physical Activity&Nutrition event at Sanger Unified School District—1000 individuals x$2.50 x 1 =$2,500.00
Rainbow Day Nutrition and Physical Activity event at Kerman Unified School District—500 individuals x$2.00 x 1 =$1,000.00
Harvest of the Month HOTM produce @$30 per class x 125 classes x 5 months=$18,750.00
Produce Stands Produce Stand supplies @$50 x 5 months x 10 school sites=$2,500.00
ASP Cooking in the Classroom Healthy Supplies$50 x 14 sites x 5 months=$3,500.00
Food for Taste Testing Demos;Special Event,Lesson Plan,and Store Tour Taste Testing Parent learning classes&staff trainings-$300 per demo @
14 sites;walk to school,farm&nutrition and other misc.events-$125 @ 8 events;healthy supplies @$100 x 2 sites x 8 months;healthy supplies @$100 x
4 locations,minimum of 25 students per demo=$7,200.00 x 1 =$7,200.00
Cooking with ASP—Healthy Recipes Kids can Make(On-line Cooking Show) Approved recipe ingredients;supplies;cooking equipment @$75 x 8
shows(2 per each of the 4 communities)=$600.00
ASP Workout Team Physical Activity Energizers (On-line show) Utilizing CATCH and SPARK curriculum,each School District will host and demonstrate
3 minute;10 minute;&20 minute Energizers—supplies;kid-friendly music;equipment @$75 x 8 segments(2 per each of the 4 communities)=$600.00
Gardening Education Develop school teaching gardens/supplies include seeds,seedlings,plant(edible)starts,small gardening tools @$250 x 6 sites=
$1,500.00
Exhibit B
4 of 7
Printing nutrition education flyers-color-2,000 X$.35=$700.00;meeting notes,agendas,invoices,supporting docs—b/w-2,000 x$.07=$140.00;
brochures-550 x$.35=$192.50;survey-b/w-800 x$.07=$56.00=$1,088.5
Total Materials: $4,686
4.Travel:
Position Title/Name Location Description/ Trips FTE Days Nights Per Diem Lodging Air Miles Reg. Other Total
Justification $.54 Fee
06
1 Consultant-C ndi Dean in county travel-in kind,FCOE 200 1 $0
2 Project Specialist-Charles Clancy in county travel-in kind,FCOE 150 1 $0
3 Project Specialist-Jason Wara in county travel-in kind,FCOE 150 1 $0
4 C ndi Dean Sacramento travel-in kind,FCOE 3 3 $0
5 $0
•
SNAP-ED LIA FORUM/Administrator/2 Sacramento,1 trip/3 Full-time travel-in kind.FCOE
Nutritionists Employees/2.5 days/3 nights,
$125.00 per night/340.(Miles)+
1 $40.00(Other)=$1,785.50 $0
Youth Engagement(Youth)/2- Sacramento,1 trip/2 Full-time travel-in kind,FCOE
Nutritionists Employees/1 day/0 nights 340.
(Miles)+$30.00(Other)
2 $315.50 $0
IOE Training#1 of 2/Administrator Sacramento,1 trip/1 Full-time travel-in kind,FCOE
Employees/lday/l night/$30 Per
Diem/$125.00 per night/340.
(Miles)+$60.00(Other)
3 $410.50 $0
Total Travel: $0
5.Building/Space:
Location Name/Address Calculation Description FTE Cost
per
Mo s. Total
Mont1 $0
Total Building/Space: $0
6.Maintenance:
Location Name/Address Calculation Description FTE CMonost th r Mo f. Total
1 $0
Total Maintenance: $0
7.Equipment and Other Capital Expenditures:
Budget Item Description/Justification FTE Cost per Item Items Misc. Total
1 $0
Total Equipment: $0
8.Consultants
Organization Name Description of Service(s) Total
1 lAfter School Line Staff In-Kind: 38 Schools will provide student leadership opportunities including advocacy and on-site produce stands in partnership with OK Produce.($5,000 per site x 38 sites$190,000) $0
Total Consultants: $0
9.Indirect Costs:
Calculation Method Indirect Cost Total Admin/Program Total
Rate Dollars
Exhibit B
5 of 7
1 Findirect Costs calculated at C D E approved rate of 10.52% 10.52% $228,013 $23,987
Total Indirect Costs:j $23,987
Year 2 Total 1 $252,000
Exhibit B
6of7
YEAR THREE
1.Staffing:Salary/Benefits:
SNAP-Ed Time Spent
�* %of SNAP-Ed %of SNAP-Ed SNAP-Ed Total SNAP-
0 Time spent on Time spent on Annual Total SNAP- Benefit Total SNAP- Ed Funded
Position Title Name FTE Admin
'a Mgmt/Admin Direct SNAP-Ed Salary Ed Salary Rate Ed Benefits Costs Salary and
Q. Duties Delivery Benefits
1 Consultant 1 C ndi Dean 0.80 10.00% 90.00% $ 97,675.00 $78,140.00 20.00% $15,628.00 $9,376.80 $93,768
2 Project Specialist Charles Clancy 1.00 100.00% $ 53,983.00 $53,983.00 20.00% $10,796.60 $64,779.60 $64,780
3 ProjectSpecialist Jason Wara 1.00 100.00% $ 53,983.00 $53,983.00 20.00% $10,796.60 $64,779.60 $64,780
4 Senior Director In-Kind: Randy Mehrten 1.00 5.00% $0.00 $0.00 $0.00 $0
5 Coordinator II In-Kind: Brent Smither 1.00 10.00°% $0.00 $0.00 $0.00 $0
4.80 Total Staffing:Salary/Benefits: $186,106 $37,221 $138,936 $223,327
Definition and basis for calculations of benefit rate(s):
2.Non-Capital Equipment/Supplies:
Budget Item Description/Justification FTE Cost per Item Items Total
1 $0
Theft-sensitive equipment1supplies that are less than$5,000(Computers,printers,projectors,etc.
1 $0
Total Supplies: $0
3.Materials:
Budget Item Description/Justification Cost per Item Items Total
1 Office Supplies paper,pens,copy paper,envelopes,folders etc $75 9 $635
2 Postage various network documents,invoices,etc.will be in-kind through FCOE-estimated at$150/9 mo.$1,350. $0
3 Computer Repairs IS&T in-house technicians $50 6 $300
4 Ph sical Activity&Nutrition Message Nutrition education materials to promote healthy lifestyles-250 students x 4 events x$4.=$4,000 $937.75 4 $3,751
Other In-kind Cost Pentathlon Adventure/Iron Chef Challenge Nutrition education&Physical Activity event at Fresno Fairgrounds-18th year/500 individuals x$4.00 x 1 =
Walk to School Physical Activity&Nutrition event at Sanger Unified School District—1000 individuals x$2.50 x 1 =$2,500.00
Rainbow Day Nutrition and Physical Activity event at Kerman Unified School District—500 individuals x$2.00 x 1 =$1,000.00
Harvest of the Month HOTM produce @$30 per class x 125 classes x 5 months=$18,750.00
Produce Stands Produce Stand supplies @$50 x 5 months x 10 school sites=$2,500.00
ASP Cooking in the Classroom Healthy Supplies$50 x 14 sites x 5 months=$3,500.00
Food for Taste Testing Demos;Special Event,Lesson Plan,and Store Tour Taste Testing Parent learning classes&staff trainings-$300 per demo @
14 sites;walk to school,farm&nutrition and other misc.events-$125 @ 8 events;healthy supplies @$100 x 2 sites x 8 months;healthy supplies @$100 x
4 locations,minimum of 25 students per demo=$7,200.00 x 1 =$7,200.00
Cooking with ASP—Healthy Recipes Kids can Make(On-line Cooking Show) Approved recipe ingredients;supplies;cooking equipment @$75 x 8
shows(2 per each of the 4 communities)=$600.00
ASP Workout Team Physical Activity Energizers (On-line show) Utilizing CATCH and SPARK curriculum,each School District will host and demonstrate
3 minute;10 minute;&20 minute Energizers—supplies;kid-friendly music;equipment @$75 x 8 segments(2 per each of the 4 communities)=$600.00
Gardening Education Develop school teaching gardens/supplies include seeds,seedlings,plant(edible)starts,small gardening tools @$250 x 6 sites=
$1,500.00
Printing nutrition education flyers-color-2,000 X$.35=$700.00;meeting notes,agendas,invoices,supporting docs—b/w-2,000 x$.07=$140.00;
brochures-550 x$.35=$192.50;survey-b/w-800 x$.07=$56.00=$1,088.5
Total Materials: $4,686
Exhibit B
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4.Travel:
Position Title/Name Location Description/ Trips FTE Days Nights Per Diem Lodging Air Miles Reg. Other Total
Justification @$.54 Fee
1 Consultant-C ndi Dean in county travel-in kind,FCOE 200 1 $0
2 Project Specialist-Charles Clancy in county travel-in kind,FCOE 150 1 $0
3 Project Specialist-Jason Wara in county travel-in kind,FCOE 150 1 $0
4 C ndi Dean Sacramento travel-in kind,FCOE 3 3 $0
SNAP-ED LIA FORUM/Administrator/2 Sacramento,1 trip/3 Full-time travel-in kind,FCOE
Nutritionists
Employees/2.5 days/3 nights,
$125.00 per night/340.(Miles)+
19 $40.00(Other)=$1,785.50 $0
Youth Engagement(Youth)/2- Sacramento,1 trip/2 Full-time travel-in kind,FCOE
Nutritionists Employees/1 day/0 nights 340.
(Miles)+$30.00(Other)
20 $315.50 $0
IOE Training#1 of 2/Administrator Sacramento,1 trip/1 Full-time travel-in kind,FCOE
Employees/lday/l night/$30 Per
Diem/$125.00 per night/340.
(Miles)+$60.00(Other)
21 $410.50 $0
22 $0
Total Travel:1 $0
5.Building/Space:
Location Name/Address Calculation Description FTE Cost per
Mo s. Total
1 $0
Total Building/Space: $0
6.Maintenance:
Location Name/Address Calculation Description FTE CMonost thr Mo s. Total
1 $0
Total Maintenance: $0
7.Equipment and Other Capital Expenditures:
Budget Item Description/Justification FTE Cost per Item Items Misc. Total
1 $0
$0
8.Consultants
Organization Name Description of Service(s) Total
1 lAfter School Line Staff In-Kind: 38 Schools will provide student leadership opportunities including advocacy and on-site produce stands in partnership with OK Produce.($5,000 per site x 38 sites$190,000) $0
Total Consultants: $0
9.Indirect Costs:
Calculation Method Indirect Cost Total Admin/Program Total
Rate Dollars
1 Indirect Costs calculated at CDE approved rate of 10.52% 10.52% $228,013 $23,987
Total Indirect Costs: $23,987
Year 3 Total 1 $252,000
County of Fresno
16-10139
Page 1 of 3
EXHIBIT C
STANDARD GRANT CONDITIONS
1. APPROVAL: This Grant is of no force or effect until signed by both parties and
approved by the Department of General Services, if required. The Grantee may not
commence performance until such approval has been obtained
2. AMENDMENT: No amendment or variation of the terms of this Grant shall be
valid unless made in writing, signed by the parties, and approved as required. No oral
understanding or Agreement not incorporated in the Grant is binding on any of the
parties. In no case shall the Department materially alter the scope of the Project set
forth in Exhibit A.
3. ASSIGNMENT: This Grant is not assignable by the Grantee, either in
whole or in part, without the written consent of the Grant Manager in the form
of a written amendment to the Grant.
4. AUDIT: Grantee agrees that the Department, the Bureau of State Audits,
or their designated representative shall have the right to review and to copy any
records and supporting documentation pertaining to this Grant. Grantee agrees
to maintain such records for a possible audit for a minimum of three (3) years
after final payment or completion of the project funded with this Grant, unless a
longer period of records retention is stipulated. Grantee agrees to allow the
auditor(s) access to such records during normal business hours and to allow
interviews of any employees who might reasonably have information related to
such records. Further, Grantee agrees to include a similar right of the State to
audit records and interview staff in any subcontract related to the project.
5. CONFLICT OF INTEREST: Grantee certifies that it is in compliance
with all applicable state and/or federal conflict of interest laws.
6. INDEMNIFICATION: Grantee agrees to indemnify, defend and save
harmless the State, its officers, agents and employees from any and all claims
and losses accruing or resulting to any and all contractors, subcontractors,
suppliers, laborers, and any other person, firm or corporation furnishing or
supplying work services, materials, or supplies in connection with the project,
and from any and all claims and losses accruing or resulting to any person, firm
or corporation who may be injured or damaged by Grantee in the performance
of any activities related to the Project.
County of Fresno
16-10139
Page 2 of 3
7. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS:
Grantee agrees that, at a minimum, its fiscal control and accounting procedures will
be sufficient to permit tracing of all grant funds to a level of expenditure adequate to
establish that such funds have not been used in violation of any applicable state or
federal law, or the provisions of this Grant. Grantee further agrees that it will
maintain separate Project accounts in accordance with generally accepted
accounting principles.
8. GOVERNING LAW: This Grant is governed by and shall be interpreted in
accordance with the laws of the State of California.
9. INCOME RESTRICTIONS: Grantee agrees that any refunds, rebates,
credits, or other amounts (including any interest thereon) accruing to or
received by the Grantee under this Grant shall be paid by the Grantee to the
Department, to the extent that they are properly allocable to costs for which the
Grantee has been reimbursed by the Department under this Grant.
10. INDEPENDENT GRANTEE: Grantee, and its agents and employees of
Grantee, in the performance of the Project, shall act in an independent capacity
and not as officers, employees or agents of the Department.
11. MEDIA EVENTS: Grantee shall notify the Department's Grant Manager
in writing at least twenty (20) working days before any public or media event
publicizing the accomplishments and/or results of the Project and provide the
opportunity for attendance and participation by Department's representatives.
12. NO THIRD-PARTY RIGHTS: The Department and Grantee do not
intend to create any rights or remedies for any third- party as a beneficiary of
this Grant or the project.
13. NOTICE: Grantee shall promptly notify the Department's Grant
Manager in writing of any events, developments or changes that could affect
the completion of the project or the budget approved for this Grant.
14. PROFESSIONALS: Grantee agrees that only licensed professionals
will be used to perform services under this Grant where such services are
called for.
County of Fresno
16-10139
Page 3 of 3
15. RECORDS: Grantee certifies that it will maintain Project accounts in
accordance with generally accepted accounting principles. Grantee further
certifies that it will comply with the following conditions for a grant award as set
forth in the Request for Applications (Exhibit D) and the Grant Application
(Exhibit A).
• Establish an official file for the Project which shall adequately document all
significant actions relative to the Project;
• Establish separate accounts which will adequately and accurately depict all
amounts received and expended on this Project, including all grant funds
received under this Grant;
• Establish separate accounts which will adequately depict all income
received which is attributable to the Project, especially including any income
attributable to grant funds disbursed under this Grant;
• Establish an accounting system which will adequately depict final total
costs of the Project, including both direct and indirect costs; and,
• Establish such accounts and maintain such records as may be necessary
for the state to fulfill federal reporting requirements, including any and all
reporting requirements under federal tax statutes or regulations.
16. RELATED LITIGATION: Under no circumstances may Grantee use funds from
any disbursement under this Grant to pay for costs associated with any litigation between
the Grantee and the Department.
17. RIGHTS IN DATA: Grantee and the Department agree that all data, plans,
drawings, specifications, reports, computer programs, operating manuals, notes,
and other written or graphic work submitted under Exhibit A in the performance of
the Project funded by this Grant shall be in the public domain. Grantee may
disclose, disseminate and use in whole or in part, any final form data and
information received, collected, and developed under this Project, subject to
appropriate acknowledgment of credit to the Department for financial support.
Grantee shall not utilize the materials submitted to the Department (except data) for
any profit making venture or sell or grant rights to a third-party who intends to do
so. The Department has the right to use submitted data for all governmental
purposes.
18. VENUE: The Department and Grantee agree that any action arising
out of this Grant shall be filed and maintained in the Superior Court, County of
Sacramento, California. Grantee waives any existing sovereign immunity for
the purposes of this Grant, if applicable.
Exhibit D
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest."
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name,job title (if applicable), and date this disclosure is being made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the Corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Page 1 of 2
Exhibit D
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3) Disclosure(Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233(a):
(5)Authorized Signature
Signature: Date:
Page 2 of 2