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Fresno County Superintendent of Schools-Nutrition Education Services_A-16-698-2 (2).pdf
COtj County of Fresno Hall of Records, Room 301 2281 Tulare Street Fresno,California 601 Board of Supervisors 93721-2198 O� 1$56 0 Telephone: (559)600-3529 FRV,t' Minute Order Toll Free: 1-800-742-1011 www.co.fresno.ca.us May 12, 2020 Present: 5- Chairman Buddy Mendes,Vice Chairman Steve Brandau, Supervisor Nathan Magsig, Supervisor Brian Pacheco, and Supervisor Sal Quintero Agenda No. 31. Public Health File ID: 20-0253 Re: Approve and authorize the Chairman to execute a retroactive Second Amendment to Agreement No. 16-698 with Fresno County Superintendent of Schools,to revise the scope of work, add federally required terms and conditions, and adjust the budget, retroactively from December 13, 2016,with no change in term through September 30, 2021, or compensation maximum of$1,556,000 APPROVED AS RECOMMENDED Ayes: 5- Mendes, Brandau, Magsig, Pacheco, and Quintero Agreement No. 16-698-2 County of Fresno Page 41 COZj���C Board Agenda Item 31 O 1856 O FRE`'� DATE: May 12, 2020 TO: Board of Supervisors SUBMITTED BY: David Pomaville, Director, Department of Public Health SUBJECT: Second Amendment to Agreement with Fresno County Superintendent of Schools RECOMMENDED ACTION(S): Approve and authorize the Chairman to execute a retroactive Second Amendment to Agreement No. 16-698 with Fresno County Superintendent of Schools,to revise the scope of work, add federally required terms and conditions, and adjust the budget, retroactively from December 13, 2016,with no change in term through September 30, 2021, or compensation maximum of$1,556,000. Approval of the recommended action will revise Fresno County Superintendent of Schools' (FCSS) scope of work activities to increase community training events with an emphasis on Safe Routes to School and active transportation, redistribute budget line items to correspond with the revised scope of work, and incorporate federally required terms and conditions, with no change to the term, maximum compensation, or Net County Cost. This item affects District 4. ALTERNATIVE ACTION(S): There is no viable alternative action. Should your Board not approve the recommended action, the scope of work and budget would not be updated, and the agreement would not reflect federally required terms and conditions to satisfy the federal funding compliance notification requirements. RETROACTIVE AMENDMENT: The recommended Amendment is retroactive to December 13, 2016 in order to satisfy mandated compliance with required federal terms and conditions. FISCAL IMPACT: There is no increase in Net County Cost associated with the recommended action. The recommended amendment will not change the maximum compensation of$1,556,000, and there are no outstanding invoices waiting to be paid. The agreement is fully offset by the Nutrition Education and Obesity Prevention (NEOP) grant provided by the California Department of Public Health (CDPH). Sufficient appropriations and estimated revenues are included in the FY 2019-20 Adopted Budget for the Department of Public Health, Org 5620 and will be requested for the duration of the agreement. DISCUSSION: On December 13, 2016, the Board approved Agreement No. 16-698 with FCSS to provide nutrition education in classrooms and afterschool programs in targeted low-income County communities. The agreement is fully funded by the Department's NEOP grant from CDPH, which receives federal funds to County of Fresno Page I File Number.20-0253 File Number:20-0253 implement the grant. On June 20, 2017, the Board approved an amendment to increase the maximum by $169,000 to $883,000 with no change in the term to expand services. On August 2, 2019, the Department Director approved extending the term for an additional year through September 30, 2020. If approved, the recommended amendment will modify Year Four(October 1, 2019 - September 30, 2020) budget by redistributing salary savings to add activities with more emphasis on Safe Routes to School and Active Transportation initiatives in Parlier, Reedley, and Sanger. Additional office supplies and building/space expense increases help expand program training events and facilitate ongoing community support surrounding these initiatives, with no increase in the maximum compensation. The NEOP program engages and empowers residents in highly vulnerable communities to live healthier, more active lives, and educates the community leaders of the impact that policies, systems, and environments have on health. The recommended amendment also incorporates language to contractually inform and mandate the contractor to comply with federal terms and conditions which are a requirement when any agreement is funded in part or whole with federal funds. All other terms of the agreement remain unchanged. REFERENCE MATERIAL: BAI #67, June 20, 2017 BAI #36, December 13, 2016 ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk- Second Amendment to Agreement No. 16-698 CAO ANALYST: Raul Guerra County of Fresno Page 2 File Number.20-0253 Agreement No. 16-698-2 1 SECOND AMENDMENT TO AGREEMENT 2 THIS SECOND AMENDMENT TO AGREEMENT (hereinafter "Second Amendment") is 3 made and entered into this 12t" day of May, 2020, by and between COUNTY OF FRESNO, a Political 4 Subdivision of the State of California, Fresno, California (hereinafter "COUNTY'), and FRESNO 5 COUNTY SUPERINTENDENT OF SCHOOLS, a California Educational Organization, whose address is 6 1111 Van Ness Avenue, Fresno, California, 93721 (hereinafter"CONTRACTOR"). 7 WITNESSETH: 8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement No. A-16-698, dated 9 December 13, 2016, and First Amendment No. A-16-698-1 dated June 20, 2017 (hereinafter 10 collectively referred to as "Agreement"), pursuant to which CONTRACTOR agreed to provide nutrition 11 education in schools and afterschool programs to COUNTY; and 12 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to 13 incorporate federally required terms and budget modifications without increasing the maximum 14 compensation amount payable, as stated below and restate the Agreement in its entirety. 15 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which 16 is hereby acknowledged, COUNTY and CONTRACTOR agree as follows: 17 1. That the following section be inserted into the existing COUNTY Agreement No. A-16- 18 698 at Page Twelve (12), Line Twenty (20), with the number "22": 19 "22. SINGLE AUDIT CLAUSE 20 COUNTY and CONTRACTOR, their officers, consultants, subcontractors, agents, and 21 employees shall comply with all applicable State, Federal, and local laws and regulations governing 22 projects that utilize Federal Funds including those identified in Exhibit E, attached hereto and 23 incorporated herein by reference. 24 A. If CONTRACTOR expends Seven Hundred Fifty Thousand Dollars ($750,000) 25 or more in Federal and Federal flow-through monies, CONTRACTOR agrees to conduct an annual 26 audit in accordance with the requirements of the Single Audit Standards as set forth in Office of 27 Management and Budget (OMB) Title 2 of the Code of Federal Regulations, Chapter II, Part 200. 28 CONTRACTOR shall submit said audit and management letter to COUNTY. The audit must include a - 1 - 1 statement of findings or a statement that there were no findings. If there were negative findings, 2 CONTRACTOR must include a corrective action plan signed by an authorized individual. 3 CONTRACTOR agrees to take action to correct any material non-compliance or weakness found as a 4 result of such audit. Such audit shall be delivered to COUNTY's Department of Public Health 5 Administration for review within nine (9) months of the end of any fiscal year in which funds were 6 expended and/or received for the program. Failure to perform the requisite audit functions as required 7 by this Agreement may result in COUNTY performing the necessary audit tasks, or at COUNTY's 8 option, contracting with a public accountant to perform said audit, or, may result in the inability of 9 COUNTY to enter into future agreements with CONTRACTOR. 10 B. A single audit report is not applicable if all CONTRACTOR's Federal contracts 11 do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or CONTRACTOR'S 12 federal funding is through Drug Medi-Cal." 13 2. That the existing COUNTY Agreement No. A-16-698 Paragraphs Twenty-Two (22) 14 through Twenty-Five (25) be renumbered to read Paragraphs Twenty-Three (23) through Twenty-Six 15 (26). 16 3. That all references in existing COUNTY Agreement Nos. A-16-698, and A-16-698-1 to 17 "Exhibit A" and "Revised Exhibit A" be changed to read "Revised Exhibit Al", where appropriate. A 18 copy of Revised Exhibit Al is attached hereto and incorporated herein by reference. 19 4. That all references in existing COUNTY Agreement Nos. A-16-698, and A-16-698-1 to 20 "Exhibit B" and "Revised Exhibit B" be changed to read "Revised Exhibit 131", where appropriate. A 21 copy of Revised Exhibit B1 is attached hereto and incorporated herein by reference. 22 5. Except as otherwise provided in this Second Amendment, all other provisions of the 23 Agreement remain unchanged and in full force and effect. This Second Amendment shall become 24 effective retroactive to December 13, 2016. 25 COUNTY and CONTRACTOR agree that this Second Amendment is sufficient to again amend 26 the Agreement and, that upon execution of this Second Amendment, the Agreement, the First 27 Amendment, and this Second Amendment together shall be considered "the Agreement". 28 The Agreement, as hereby amended, is ratified and continued. All provisions, terms, - 2 - 1 covenants, conditions and promises contained in the Agreement and not amended herein shall remain 2 in full force and effect. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 - 1 EXECUTED AND EFFECTIVE as of the date first above set forth. 2 3 CONTRACTOR: COUNTY OF FRESNO: Fresno County Superintendent of Schools 4 5 6 , 7 (Au oriz ig ature) Ernest Buddy�Mendes, irman of the Board of Supervisors of the County of Fresno 8 9 10 Jim A. Yovino, Superintendent_ Print Name&Title 11 ATTEST: Bernice E. Seidel 12 Clerk of the Board of Supervisors County of Fresno, State of California 13 1111 Van Ness Avenue, Fresno, CA_93721 14 Mailing Address BY: L.w 15 Deputy 16 17 18 19 20 21 22 23 FOR ACCOUNTNG USE ONLY: 24 ORG No.: 56201662 25 Account No.: 7295 26 Fund/Subclass: 0001/10000 27 SA 28 -4- N N Q Q O W > m 2 3 a vi O W U C Y W C U ++ Y f0 O N G m N m C L 'n y O iA N iA 'n a)"Cu cnns C u = Q L aU O u OD C LL O CL •� -E "0 C vi J m U 4O a1 H> -0 +O+ U > a of u 7 > L C Q ° J L W cc C M v OC p OC to Q * O * CJX CJX C7X E N K1 M M m dX C7X ClX Ii m m m rj E } C7 x } Cf x } CJ Ix (7X CJ c a) tieo c Ei O 4) • N 7 L C On O Ip 3 " L 41 O ` `O " L L O. > a N +M+ C U j O N Y do O u U E U 0 LL �' L "� C >' L >. > p '—^ N L � O upi N O O +L+ p aJ L +' "a O L O 3 Y L ++ c i al o 3 L v -p a u aJ 0 +' c ,� C O m +, 3 a 0 >4- g c � U m Ln Y u Ln LA c � 2 E O > m u > c m ` O p o LL f}'O +' u f+'O a) f`O Q U a C C "O m p i O U C U Q u L m �n N 7 m +O+ _° ° O i y a! �^ O J a w a as v u Ln v c v °J N41 Lno c +, u u m c r `L '3 u > u �- n o U aj U cu v m 2 O O o a W + v ° O L O m m o v tw c o � o v ° aj (U E O U E ++ O C Y 2 vi in p C O(U L ` O O O O C O m O ° N O ? ++ O u 3 y ++ d Y N Y N N +L+ U C v C a� +>—, a� +- u -a u � o a ,� a`i ° oZj m ° \ o \ > '� Ln in a) cu a. 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O C . ucl: a L m « c m .: I'n 'E cP J U. v w Jo 0 0 O u U d m V uolllsod 71 o o ri Ll 11 m m F- I� m W O p W N O O IYOI N �gmea O spa A f� N O F 1p/r yl N N N N W K G� yy G U p U > N R N C C O o C O C 0 6§ M ~ aN ccO ¢ iJ vNi U yC v F c N N d ao o E v. v a IT = v Q be �^ AW W g p 'I d o G O N L N O Cy C N g O L � m II u 2 O o ti m c a aR - a r, a a p� c c p o m m u p u U F j O � � a c n w 0 n a n E @1 M E ou C E r l� m LL m O O a o V v a W r+ R N O m Y w a+ W O C D o W O O O C 0 V` m > o N N N q W m d II O 1>`p VOF a O F C C C El (dJ C U = d d d 0 9 ` — _ u p W C7 l7 l7 c V L C > E o o `o v 0 LL LL 0dq Vpy t O. Q CJ C O y i R e m > d. S d m y p gj Z o Z o o � cb u Z l7 Z l7 z l7 ¢ 'T t o 0 > of N C L c C ti j m G L N U O e z o •• a E vNi y N O Q N `I q F C z a O U O E N O L FYj R 'u u Q2 C LL O 6 N O Val v'� G •a q Q 3 C R N O O u a .. LL t 5 0 a uLi � h r m � v u; �n 2 co O; iSECTI• Position Title: Identify the employee's position title. Name: Identify the employee's name associated with the title. If vacant,enter"vacant."Once the position is filled, insert a name and submit to the funding agency. FTE: Enter full-time equivalent prorated based on percentage of time they will work throughout the funding year. Note: if an employee does not work an entire 12 months,or is not employed full time,their FTE should not be 1.0. SNAP-Ed Time Spent: Identify percent SNAP-Ed time spent on direct delivery and on administrative duties.These two columns must equal 100%, even for less than 1.0 FTE employees. Administrative duties include processing purchase orders, preparing invoices,collecting time and effort reports,and general clerical services such as answering phones,ordering supplies, preparing correspondence,etc. Direct delivery duties include nutrition education in the classroom,food demonstrations, community outreach activities, physical activity promotion, nutritional aspects of gardening, etc. Annual Salary: Identify salary only, not including benefits.When converting a monthly,weekly, hourly, etc.,salary, use the standard 52 week year or 2080 hours/year to make the calculation. Total SNAP-Ed Salary: This will automatically calculate based on annual salary and FTE. Benefit Rate: Enter the percentage rate of benefits.This can be different for individual positions. Identify what costs are included in the benefit rate beneath the staffing table. Note: if requesting a rate above 20%, include a waiver letter and justification. Total SNAP-Ed Benefits: This will automatically calculate based on total SNAP-Ed salary and benefit rate. SNAP-Ed Admin Costs: This will automatically calculate based on FTE, percent SNAP-Ed time spent on management/administrative duties,and total SNAP-Ed funded salary and benefits. Total SNAP-Ed Funding Salary This will automatically calculate based on total SNAP-Ed salary and benefits. and Benefits: Common items: Office supplies, postage,theft-senstive equipment<$5,000(e.g.,computers,projectors, printers,copiers) Budget item: This should be simple and to the point (e.g. Computers). Description/Justification: Summarize the budget item (e.g.,Computer to complete activities outlined in the scope of work). List employee(s)associated with the item. FTE: JCosts must be prorated based on FTE of associated employee(s). Number of Items: Enter the total number of items or items per FTE Common items: Items to be distributed to the community(e.g.,publications,printing costs,educational materials,garden supplies,food for taste testing) Budget item: This should be simple and to the point(e.g. Food Demonstration Cart). Description/Justification: Summarize the budget item and use. Provide a cost breakdown of all expenses including cost, number of items/participants, number of events and time. SECTION Refer to CaIHR Travel information for allowable costs and maximum rates. The following may be left blank if appropriate: Per Diem: Enter daily per diem rate(not total). Lodging: Enter nightly lodging rate, including tax. Air: Enter the total amount of airfare, including tax. Miles: Enter the number of miles for each travel line item.The formula will calculate based on the current mileage reimbursement rate of$0.54. Registration Fee: Enter the registration fee of conference, etc.for one person.The formula will calculate based on the FTE provided in the line item. Other: May include train fare, parking,tolls,taxi, etc. Provide details in Description/Justification column. • BUILDING/SPACE Common items: Office space rent,storage units Calculation Description: Summarize the approved monthly rental space area and cost per unit area (e.g., 200 sq.ft. x$2.50/sq.ft. _$500 per FTE). FTE: Enter total FTE from Section 1.Staffing. Cost per month: JEnter monthly cost as specified in the Calculation Description. :SECTION . .MAINTENANCE Common items: Utilities,phones,internet,security,insurance,janitorial Calculation Description: Describe the service and enter the monthly rate for the line item. FTE: Enter total FTE from Section 1.Staffing if the calculation is per FTE. Otherwise,enter"1." Cost per month: Enter monthly cost as specified in the Calculation Description. ;SECTION 7. EQUIPMENTAND CAPITAL EXPENDITURES Common items: Items with a useful life of more than one year and a unit cost of$5,000 or more. Requires a written justification and prior approval. Misc: Enter the dollar amount for shipping and handling and any other related costs. Provide details in the Descri tion/Justification column. Subcontracting is not allowed under this RFP. Bidders may, however, list consultants that provide services on an hourly, per-event,or similar basis if the total yearly cost does not exceed$25,000.Subject to approval by the funding agency. Organization Name: Enter the consultant name. If the organization will be determined at a later time,enter "vacant." Once the position is filled,enter the name and submit to the funding agency. Description of Services: Summarize the work that will be performed by the consultant and provide a justification. SECTION 9.INDIRECT • Calculation Method: Describe the basis of calculation (e.g.,total personnel,total direct costs) Indirect Cost Rate: Enter your organization's standard indirect cost rate. Note: If requesting a rate over 15%, submit a waiver letter and justification. Total Admin/Program Enter the total amount identified in the Calculation Method. Dollars: s "o t0 c E � o v E o cy0 G U V �✓ 704 0 c c 0 0 cGo o 'o 0 0 ,� y y E Y 7 N G G A O ✓ � N O oo+� D) y ` v bD m E O j �G O O � E y m '�i E a G `oo ato oOo �- G ✓ a N -o G N d D ' i , w A A ° 'd o N E .{- E o a s � -o y m � 3 s E c o ° ° w G ° oA 7 O ✓ +� T y N 7 E i 14- on M = no co �, to o �, y o E o I G t a le J+ ~A G G s Q 'to C. v� `" p a 'N ° o? N y t"y C OA ✓A O �;. � O 0 y G tUo v O N O u 0 a 0 ~O p -° d Q N a G to to to s E �; d ° ° C. 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L dD O V d u n 'O C ? c0 +�+ L a) C +J C �° > Z v 7 O of L' O` 4" . •+-T+ al � � � � m �p C C ++ L m m � C O aJ L "p +O+ N +, Ln a) CL aT O C 7 +' >. C vi C ++ O C 3 +, i a +' +p+ L C vi v E > L E L > Q C ° E ° L E C ° u > Ln E �, n p �, +� o f °Ln Ln Z 0 L ,� CD o E 0 o v E m 0 0 IA 0 ° o E o � L U � O Q V1 u O (� C L Q L a) > " L Ln L O o m in n m C U u ¢ 3 m u th a n u 0 w n a ¢ a L u .- ° v U L O C a1 0 L +' } aJ � m v � � C 0.m C C f0 1 Mnw N •C G -00 C ]L La O J a .� N m p CL 'V CA ` U 0 N m O �' L L i v� .a) 00 E a) O U U O U y �► U to C m m L O O O O a) (U 'c a) aJ m +U.� a a a a a CC w Ln a H Q H U w k 5 7 (U CL � / = m L a 5 ° 4-1 / tX \ U % 5 § m � ® � to - lw , -0 . � � � % � « © � k � k c E 2 2 2 2 k / a § t \ r \ CL 0 \ LA mu t 7 0 t /@ 7 . ) k \ / k / � 44 0 $ E % 2 _ o k k � ¥ ¥ California Department of Public Health Exhibit E Federal Terms County of Fresno) Exhibit E Federal Terms and Conditions (For Federally Funded Grant Agreements) The use of headings or titles throughout this exhibit is for convenience only and shall not be used to interpret or to govern the meaning of any specific term or condition. This exhibit contains provisions that require strict adherence to various contracting laws and policies. Index of Special Terms and Conditions 1. Federal Funds 2. Federal Equal Employment Opportunity Requirements 3. Debarment and Suspension Certification 4. Covenant Against Contingent Fees 5. Air or Water Pollution Requirements 6. Lobbying Restrictions and Disclosure Certification 7. Additional Restrictions 8. Human Subjects Use Requirments 9. Financial and Compliance Audit Requirements 10. Audit and Record Retention 11. Federal Requirements CDPH(rev.07/16) Page 1 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E 1. Federal Funds (Applicable only to that portion of an agreement funded in part or whole with federal funds.) a. It is mutually understood between the parties that this Grant may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays which would occur if the Grant were executed after that determination was made. b. This Grant is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the fiscal years covered by the term of this Grant. In addition,this Grant is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this Grant in any manner. c. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this Grant shall be amended to reflect any reduction in funds. d. CDPH has the option to invalidate or cancel the Grant with 30-days advance written notice or to amend the Grant to reflect any reduction in funds. 2. Federal Equal Opportunity Requirements (Applicable to all federally funded grants entered into by the California Department of Public Health (CDPH) formerly known as California Department of Health Services(CDHS).) a. The Grantee will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical or mental handicap, disability, age or status as a disabled veteran or veteran of the Vietnam era. The Grantee will take affirmative action to ensure that qualified applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, physical or mental handicap, disability, age or status as a disabled veteran or veteran of the Vietnam era. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and career development opportunities and selection for training, including apprenticeship. The Grantee agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Federal Government or CDPH, setting forth the provisions of the Equal Opportunity clause, Section 503 of the Rehabilitation Act of 1973 and the affirmative action clause required by the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (38 U.S.C. 4212). Such notices shall state the Grantee's obligation under the law to take affirmative action to employ and advance in employment qualified applicants without discrimination based on their race, color, religion, sex, national origin physical or mental handicap, disability, age or status as a disabled veteran or veteran of the Vietnam era and the rights of applicants and employees. b. The Grantee will, in all solicitations or advancements for employees placed by or on behalf of the Grantee, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin physical or mental handicap, disability, age or status as a disabled veteran or veteran of the Vietnam era. c. The Grantee will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice, to be provided by the Federal Government or the State, advising the labor union or workers' representative of the Grantee's commitments under the provisions herein and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d. The Grantee will comply with all provisions of and furnish all information and reports required by Section 503 of the Rehabilitation Act of 1973, as amended, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (38 U.S.C. 4212) and of the Federal Executive Order No. 11246 as amended, including by Executive Order 11375, 'Amending Executive Order 11246 Relating to Equal Employment Opportunity,' and as supplemented by regulation at 41 CFR part 60, "Office of the Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," and of the rules, regulations, and relevant orders of the Secretary of Labor. CDPH(rev.07/16) Page 2 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E e The Grantee will furnish all information and reports required by Federal Executive Order No. 11246 as amended, including by Executive Order 11375, 'Amending Executive Order 11246 Relating to Equal Employment Opportunity,' and as supplemented by regulation at 41 CFR part 60, "Office of the Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," and the Rehabilitation Act of 1973, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the State and its designated representatives and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. f In the event of the Grantee's noncompliance with the requirements of the provisions herein or with any federal rules, regulations, or orders which are referenced herein, this Agreement may be cancelled, terminated, or suspended in whole or in part and the Grantee may be declared ineligible for further federal and state contracts in accordance with procedures authorized in Federal Executive Order No. 11246 as amended and such other sanctions may be imposed and remedies invoked as provided in Federal Executive Order No. 11246 as amended, including by Executive Order 11375, 'Amending Executive Order 11246 Relating to Equal Employment Opportunity,' and as supplemented by regulation at 41 CFR part 60, "Office of the Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor,"or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. g. The Grantee will include the provisions of Paragraphs a through g in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Federal Executive Order No. 11246 as amended, including by Executive Order 11375, 'Amending Executive Order 11246 Relating to Equal Employment Opportunity,' and as supplemented by regulation at 41 CFR part 60, "Office of the Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," or Section 503 of the Rehabilitation Act of 1973 or (38 U.S.C. 4212) of the Vietnam Era Veteran's Readjustment Assistance Act, so that such provisions will be binding upon each subGrantee or vendor. The Grantee will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs or CDPH may direct as a means of enforcing such provisions including sanctions for noncompliance provided, however, that in the event the Grantee becomes involved in, or is threatened with litigation by a subGrantee or vendor as a result of such direction by CDPH, the Grantee may request in writing to CDPH, who, in turn, may request the United States to enter into such litigation to protect the interests of the State and of the United States. 3. Debarment and Suspension Certification a. By signing this Grant, the Grantee agrees to comply with applicable federal suspension and debarment regulations including, but not limited to 7 CFR Part 3017, 45 CFR 76, 40 CFR 32 or 34 CFR 85. b. By signing this Grant, the Grantee certifies to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency; (2) Have not within a three-year period preceding this application/proposal/agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in Paragraph b(2) herein; and (4) Have not within a three-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State or local)terminated for cause or default. (5) Shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under federal regulations (i.e., 48 CFR part 9, subpart 9.4), debarred, suspended, declared ineligible, or voluntarily excluded from participation in such transaction, unless authorized by the State. CDPH(rev.07/16) Page 3 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E (6) Will include a clause entitled, "Debarment and Suspension Certification" that essentially sets forth the provisions herein, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. c. If the Grantee is unable to certify to any of the statements in this certification, the Grantee shall submit an explanation to the CDPH Program Contract Manager. d. The terms and definitions herein have the meanings set out in the Definitions and Coverage sections of the rules implementing Federal Executive Order 12549. e. If the Grantee knowingly violates this certification, in addition to other remedies available to the Federal Government, the CDPH may terminate this Agreement for cause or default. 4. Covenant Against Contingent Fees The Grantee warrants that no person or selling agency has been employed or retained to solicit/secure this Grant upon an agreement of understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies retained by the Grantee for the purpose of securing business. For breach or violation of this warranty, CDPH shall have the right to annul this Grant without liability or in its discretion to deduct from the Grant price or consideration, or otherwise recover, the full amount of such commission, percentage, and brokerage or contingent fee. 5. Air or Water Pollution Requirements Any federally funded grant and/or subgrants in excess of$100,000 must comply with the following provisions unless said grant is exempt under 40 CFR 15.5. a. Government Grantees agree to comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act[42 U.S.C. 1857(h)], section 508 of the Clean Water Act(33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations(40 CFR part 15). b. Institutions of higher education, hospitals, nonprofit organizations and commercial businesses agree to comply with all applicable standards, orders, or requirements issued under the Clean Air Act (42 U.S.C. 7401 et seq.), as amended, and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended. 6. Lobbying Restrictions and Disclosure Certification (Applicable to federally funded grants in excess of$100,000 per Section 1352 of the 31, U.S.C.) a. Certification and Disclosure Requirements (1) Each person (or recipient) who requests or receives a grant, subgrant, which is subject to Section 1352 of the 31, U.S.C., and which exceeds $100,000 at any tier, shall file a certification (in the form set forth in Attachment 1, consisting of one page, entitled "Certification Regarding Lobbying") that the recipient has not made, and will not make, any payment prohibited by Paragraph b of this provision. (2) Each recipient shall file a disclosure (in the form set forth in Attachment 2, entitled "Standard Form- LLL 'disclosure of Lobbying Activities"') if such recipient has made or has agreed to make any payment using nonappropriated funds (to include profits from any covered federal action) in connection with a grant or any extension or amendment of that grant, which would be prohibited under Paragraph b of this provision if paid for with appropriated funds. (3) Each recipient shall file a disclosure form at the end of each calendar quarter in which there occurs any event that requires disclosure or that materially affect the accuracy of the information contained in any disclosure form previously filed by such person under Paragraph a(2) herein. An event that materially affects the accuracy of the information reported includes: (a) A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered federal action; CDPH(rev.07116) Page 4 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E (b) A change in the person(s) or individuals(s) influencing or attempting to influence a covered federal action; or (c) A change in the officer(s), employee(s), or member(s) contacted for the purpose of influencing or attempting to influence a covered federal action. (4) Each person (or recipient) who requests or receives from a person referred to in Paragraph a(1) of this provision a grant or subgrant exceeding$100,000 at any tier under a grant shall file a certification, and a disclosure form, if required, to the next tier above. (5) All disclosure forms (but not certifications) shall be forwarded from tier to tier until received by the person referred to in Paragraph a(1) of this provision. That person shall forward all disclosure forms to CDPH Program Contract Manager. b. Prohibition Section 1352 of Title 31, U.S.C., provides in part that no appropriated funds may be expended by the recipient of a federal contract or agreement, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered federal actions: the awarding of any federal contract or agreement, the making of any federal grant, the making of any federal loan, entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract or agreement, grant, loan, or cooperative agreement. 7. Additional Restrictions Grantee shall comply with the restrictions under Division F, Title V, Section 503 of the Consolidated Appropriations Act, 2012 (H.R. 2055),which provides that: "SEC. 503.(a) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of Public Law 111-148 shall be used, other than for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any State or local legislature itself, or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any State or local government, except in presentation to the executive branch of any State or local government itself. (b) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of Public Law 111-148 shall be used to pay the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any State government, State legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a State, local or tribal government in policymaking and administrative processes within the executive branch of that government. (c) The prohibitions in subsections (a) and (b) shall include any activity to advocate or promote any proposed, pending or future Federal, State or local tax increase, or any proposed, pending, or future requirement or restriction on any legal consumer product, including its sale or marketing, including but not limited to the advocacy or promotion of gun control." 8. Human Subjects Use Requirements CDPH(rev.07/16) Page 5 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E (Applicable only to federally funded agreements in which performance, directly or through a subcontract/subaward, includes any tests or examination of materials derived from the human body.) By signing this Agreement, Contractor agrees that if any performance under this Agreement or any subcontract or subagreement includes any tests or examination of materials derived from the human body for the purpose of providing information, diagnosis, prevention, treatment or assessment of disease, impairment, or health of a human being, all locations at which such examinations are performed shall meet the requirements of 42 U.S.C. Section 263a (CLIA) and the regulations thereunder. 9. Financial and Compliance Audit Requirements By signing this Agreement, the Contractor/Subcontrac for agrees to abide by all requirements specified in 2 CFR 200, et seq., 2 CFR 400, et seq., and 45 CFR, 75, et seq., as applicable, including but not limited to obtaining an annual audit, and any subsequent federal regulatory additions or revisions. a. The definitions used in this provision are contained in Section 38040 of the Health and Safety Code,which by this reference is made a part hereof. b. Direct service contract means a contract or agreement for services contained in local assistance or subvention programs or both (see Health and Safety[H&S] Code section 38020). Direct service contracts shall not include contracts, agreements, grants, or subventions to other governmental agencies or units of government nor contracts or agreements with regional centers or area agencies on aging (H&S Code section 38030). c. The Contractor, as indicated below, agrees to obtain one of the following audits: (1) If the Contractor is a nonprofit organization (as defined in H&S Code section 38040) and receives $25 000 or more from any State agency under a direct service contract or agreement; the Contractor agrees to obtain an annual single, organization wide, financial and compliance audit. Said audit shall be conducted according to Generally Accepted Auditing Standards. This audit does not fulfill the audit requirements of Paragraph c(3) below. The audit shall be completed by the 15th day of the fifth month following the end of the Contractor's fiscal year, and/or (2) If the Contractor is a nonprofit organization (as defined in H&S Code section 38040) and receives less than $25 000 per year from any State agency under a direct service contract or agreement, the Contractor agrees to obtain a biennial single, organization wide financial and compliance audit, unless there is evidence of fraud or other violation of state law in connection with this Agreement. This audit does not fulfill the audit requirements of Paragraph c(3) below. The audit shall be completed by the 15th day of the fifth month following the end of the Contractor's fiscal year, and/or (3) If the Contractor is a State or Local Government entity or Nonprofit organization (as defined in 2CFR Part 200) and expends $750,000 or more in Federal awards, the Contractor agrees to obtain an annual single, organization wide, financial and compliance audit according to the requirements specified in 2CFR Part 200. An audit conducted pursuant to this provision will fulfill the audit requirements outlined in Paragraphs c(1) and c(2) above. The audit shall be completed by the end of the ninth month following the end of the audit period. The requirements of this provision apply if: (a) The Contractor is a recipient expending Federal awards received directly from Federal awarding agencies, or (b) The Contractor is a subrecipient expending Federal awards received from a pass-through entity such as the State, County or community based organization. (4) If the Contractor submits to CDPH a report of an audit other than a single audit, the Contractor must also submit a certification indicating the Contractor has not expended $750,000 or more in federal funds for the year covered by the audit report. d. Two copies of the audit report shall be delivered to the CDPH program funding this Agreement. The audit report must identify the Contractor's legal name and the number assigned to this Agreement. The audit report shall be due within 30 days after the completion of the audit. Upon receipt of said audit report, the CDPH(rev.07/16) Page 6 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E CDPH Program Contract Manager shall forward the audit report to CDPH's Audits and Investigations Unit if the audit report was submitted under Section 16.c(3), unless the audit report is from a City, County, or Special District within the State of California whereby the report will be retained by the funding program. e. The cost of the audits described herein may be included in the funding for this Agreement up to the proportionate amount this Agreement represents of the Contractor's total revenue. The CDPH program funding this Agreement must provide advance written approval of the specific amount allowed for said audit expenses. f. The State or its authorized designee, including the Bureau of State Audits, is responsible for conducting agreement performance audits which are not financial and compliance audits. Performance audits are defined by Generally Accepted Government Auditing Standards. g. Nothing in this Agreement limits the State's responsibility or authority to enforce State law or regulations, procedures, or reporting requirements arising thereto. h. Nothing in this provision limits the authority of the State to make audits of this Agreement, provided however, that if independent audits arranged for by the Contractor meet Generally Accepted Governmental Auditing Standards, the State shall rely on those audits and any additional audit work and shall build upon the work already done. i. The State may, at its option, direct its own auditors to perform either of the audits described above. The Contractor will be given advance written notification, if the State chooses to exercise its option to perform said audits. j. The Contractor shall include a clause in any agreement the Contractor enters into with the audit firm doing the single organization wide audit to provide access by the State or Federal Government to the working papers of the independent auditor who prepares the single organization wide audit for the Contractor. k. Federal or state auditors shall have "expanded scope auditing" authority to conduct specific program audits during the same period in which a single organization wide audit is being performed, but the audit report has not been issued. The federal or state auditors shall review and have access to the current audit work being conducted and will not apply any testing or review procedures which have not been satisfied by previous audit work that has been completed. The term "expanded scope auditing" is applied and defined in the U.S. General Accounting Office (GAO) issued Standards for Audit of Government Organizations, Programs, Activities and Functions, better known as the"yellow book". 10. Audit and Record Retention (Applicable to agreements in excess of$10,000.) a. The Contractor shall maintain books, records, documents, and other evidence, accounting procedures and practices, sufficient to properly reflect all direct and indirect costs of whatever nature claimed to have been incurred in the performance of this Agreement, including any matching costs and expenses. The foregoing constitutes"records"for the purpose of this provision. b. The Contractor's facility or office or such part thereof as may be engaged in the performance of this Agreement and his/her records shall be subject at all reasonable times to inspection, audit, and reproduction. c. Contractor agrees that CDPH, the Department of General Services, the Bureau of State Audits, or their designated representatives including the Comptroller General of the United States shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (GC 8546.7, CCR Title 2, Section 1896). CDPH(rev.07/16) Page 7 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E d. The Contractor shall preserve and make available his/her records (1) for a period of three years from the date of final payment under this Agreement, and (2) for such longer period, if any, as is required by applicable statute, by any other provision of this Agreement, or by subparagraphs (1)or(2) below. (1) If this Agreement is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for a period of three years from the date of any resulting final settlement. (2) If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular three-year period, whichever is later. e. The Contractor shall comply with the above requirements and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in Public Contract Code§ 10115.10, if applicable. f. The Contractor may, at its discretion, following receipt of final payment under this Agreement, reduce its accounts, books and records related to this Agreement to microfilm, computer disk, CD ROM, or other data storage medium. Upon request by an authorized representative to inspect, audit or obtain copies of said records, the Contractor and/or Subcontractor must supply or make available applicable devices, hardware, and/or software necessary to view, copy and/or print said records. Applicable devices may include, but are not limited to, microfilm readers and microfilm printers, etc. g. The Contractor shall, if applicable, comply with the Single Audit Act and the audit reporting requirements set forth in Title 2 of the Code of Federal Regulations, Part 200 (2CFR Part 200). 11. Federal Requirements Grantor agrees to comply with and shall require all subgranteers, if any, to comply with all applicable Federal requirements including but not limited to the United States Code, the Code of Federal Regulations, the Funding Opportunity Announcement, the Notice of Award, the funding agreement, and any memoranda or letter regarding the applicable Federal requirements. CDPH(rev.07/16) Page 8 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E Attachment 1 STATE OF CALIFORNIA CALIFORNIA DEPARTMENT OF PUBLIC HEALTH CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief,that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making, awarding or entering into of this Federal contract, Federal grant, or cooperative agreement, and the extension, continuation, renewal, amendment, or modification of this Federal contract, grant, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency of the United States Government, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities" in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subGrantees, subgrants, and contracts under grants and cooperative agreements)of$100,000 or more, and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S.C., any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. County of Fresno Name of Grantee Printed Name of Person Signing for Grantee 18-10558 Contract/Grant Number Signature of Person Signing for Grantee Date i,tle After execution by or on behalf of Grantee, please return to California Department of Public Health Nutrition Education and Obesity Prevention Branch 7204 7377 CDPH reserves the right to notifiy the Grantee in writing of an alternate submission address. CDPH(rev.07116) Page 9 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E Attachment 2 CERTIFICATION REGARDING LOBBYING Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0346-0046 (See reverse for public burden disclosure) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: [ ] a. contract [ ] a. bid/offer/application [ ] a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan e. loan guarantee Year quarter f. loan insurance date of last report 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: ❑ Prime ❑Subawardee Tier _,if known: Con ressional District.If known: Conclressional District. If known: 6. Federal Department/Agency 7. Federal Program Name/Description: CDFA Number,if applicable: 8. Federal Action Number,if known: 9. Award Amount,if known: 10.a. Name and Address of Lobbying Registrant b. Individuals Performing Services(including address if different from (If individual,last name,first name, MI): 10a. (Last name,First name,MI): 11. Information requested through this form is authorized by title 31 U S.0 section 1352.This disclosure of lobbying activities is a material Signature: representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into This Print Name: disclosure is required pursuant to 31 U S C. 1352 This information will be available for public inspection. required disclosure shall be Title: subject to a not more than$100,000 for each such failure Telephone No.', Date: Federal Use Only Authorized for Local Reproduction Standard Form-LLL(Rev.7-97) CDPH(rev.07/16) Page 10 of 11 California Department of Public Health—Federal Terms and Conditions Exhibit E INSTRUCTIONS FOR COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether subawardee or prime Federal recipient,at the initiation or receipt of a covered Federal action,or a material change to a previous riling,pursuant to title 31 U.S.C.section 1352 The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report.If this is a follow-up report caused by a material change to the information previously reported,enter the year and quarter in which the change occurred.Enter the date of the last previously submitted report by this reporting entity for this covered Federal action 4. Enter the full name,address,city,State and zip code of the reporting entity Include Congressional District,if known. Check the appropriate classification of the reporting entity that designates if it is,or expects to be a prime or subaward recipient. Identify the tier of the subawardee,e.g.,the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts,subgrants and contract awards under grants. 5 If the organization filing the report in item 4 checks"Subawardee,"then enter the full name,address,city,State and zip code of the prime Federal recipient.Include Congressional District,if known. 6 Enter the name of the Federal agency making the award or loan commitment Include at least one organizational level below agency name,if known.For example, Department of Transportation,United States Coast Guard. 7 Enter the Federal program name or description for the covered Federal action(item 1) If known,enter the full Catalog of Federal Domestic Assistance(CFDA) number for grants,cooperative agreements,loans,and loan commitments. 8 Enter the most appropriate Federal identifying number available for the Federal action identified in item 1(e g.,Request for Proposal(RFP)number;Invitation for Bid (IFB)number;grant announcement number;the contract,grant,or loan award number;the application/proposal control number assigned by the Federal agency) Include prefixes,a g.,"RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name,address,city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action (b) Enter the full names of the individual(s)performing services,and include full address if different from 10(a) Enter Last Name,First Name,and Middle Initial (MI). 11 The certifying official shall sign and date the form,print his/her name,title,and telephone number According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number The valid OMB control number for this information collection is OMB No 0348-0046 CDPH(rev.07/16) Page 11 of 11