HomeMy WebLinkAboutFresno County Superintendent of Schools-Nutrition Education Services_A-16-698-3 (2).pdf COlj County of Fresno Hall of Records, Room 301
2281 Tulare Street
Fresno,California
Board of Supervisors 93721-2198
0 Telephone:(559)600-3529
FREE Minute Order Toll Free: 1-800-742-1011
www.co.fresno.ca.us
August 10, 2021
Present: 5- Chairman Steve Brandau, Supervisor Nathan Magsig, Supervisor Buddy Mendes, Vice
Chairman Brian Pacheco, and Supervisor Sal Quintero
Agenda No. 41. Public Health File ID:21-0608
Re: Approve and authorize the Chairman to execute Third Amendment to Agreement No. 16-698 with
Fresno County Superintendent of Schools for nutrition education services, extending the term by
twelve months from October 1, 2021 to September 30,2022, and increasing the maximum by
$336,500,to a total of$1,892,500
APPROVED AS RECOMMENDED
Ayes: 5- Brandau, Magsig, Mendes, Pacheco, and Quintero
Agreement No. 16-698-3
County of Fresno Page 42
coU��
Board Agenda Item 41
O 1856 O
PRE`'
DATE: August 10, 2021
TO: Board of Supervisors
SUBMITTED BY: David Luchini, Interim Director, Department of Public Health
SUBJECT: Third Amendment to Agreement with Fresno County Superintendent of Schools
RECOMMENDED ACTION(S):
Approve and authorize the Chairman to execute Third Amendment to Agreement No. 16-698 with
Fresno County Superintendent of Schools for nutrition education services, extending the term by
twelve months from October 1, 2021 to September 30, 2022, and increasing the maximum by$336,500,
to a total of$1,892,500.
There is no additional Net County Cost associated with the recommended action as the costs for the
recommended third amendment will be funded with Nutrition Education and Obesity Prevention (NEOP)
grant funds provided by the California Department of Public Health (CDPH). Fresno County Superintendent
of Schools (FCSS)and the Department of Public Health (Department)desire to continue their partnership to
complete activities that were interrupted by COVID19 closures of the public school system and to expand
upon the current school wellness program activities, as well as promote youth involvement in nutrition
education and physical activity events such as the Iron Chef Challenge and Family Connection Nights. This
item affects District 4.
ALTERNATIVE ACTION(S):
If the Board does not approve the recommended action, the Department runs the risk of not finding a
qualified vendor who is willing to complete required activities during the remaining NEOP grant period.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended
action is fully offset by the NEOP grant funds provided by the CDPH. The rate of compensation would
remain the same as the previous 12-month extension period, and would increase the agreement maximum
compensation by$336,500, increasing the total from $1,556,000 to $1,892,500. Sufficient appropriations and
estimated revenues are included in the Department's Org 5620 FY 2021-22 Recommended Budget and will
be included in subsequent budget requests.
DISCUSSION:
On December 13, 2016, the Board approved Agreement No. 16-698 with FCSS to provide nutrition
education in classrooms and afterschool programs in targeted low-income County communities. On June
20, 2017, the Board approved a first amendment to increase the maximum by$169,000 to$883,000 to
expand services to include the student-run produce stands program, school gardens, and Smarter
Lunchrooms program.
County of Fresno Page 1
File Number.21-0608
File Number.21-0608
On May 12, 2020, the Board approved a second amendment to revise the scope of work activities to
increase community training events with an emphasis on Safe Routes to School and Active Transportation
initiatives in Parlier, Reedley, and Sanger.
If approved, the recommended third amendment will allow FCSS to complete unfinished activities and
continue to implement nutrition and physical activity interventions in classroom and afterschool settings. The
school wellness program also coordinates site environment assessments, staff and parent participation in
events targeting County students that promote youth engagement in nutrition education and physical activity
promotion. Upcoming events at multiple County campuses include Healthy Snack Day, Walk to School, Bike
to School, Iron Chef Challenge, Walking School Bus, Pentathlon, and Family Connection nights.
With the next CDPH funding cycle of the NEOP program, the Department will follow County Purchasing
guidelines and begin the competitive bid process to find a partner that will promote NEOP program goals
which aim to engage and empower residents in highly vulnerable communities to live healthier, more active
lives, and educate the community leaders on the impact that policies, systems, and environments have on
health.
REFERENCE MATERIAL:
BAI #67, June 20, 2017
BAI #31, May 12, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk-Third Amendment with Fresno County Superintendent of Schools
CAO ANALYST:
Ron Alexander
County of Fresno page 2 File Number.21-0608
Agreement A-16-698-3
1 THIRD AMENDMENT TO AGREEMENT
2 THIS THIRD AMENDMENT TO AGREEMENT (hereinafter"Amendment") is made and entered
3 into this 10th day of August 2021, by and between COUNTY OF FRESNO, a Political
4 Subdivision of the State of California, Fresno, California (hereinafter"COUNTY"), and Fresno County
5 Superintendent of Schools, a California Educational Organization, whose address is 1111 Van Ness
6 Avenue, Fresno, California, 93721, (hereinafter "CONTRACTOR").
7 WITNESSETH:
8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement number 16-698, dated
9 December 13, 2016, (hereinafter"Agreement"), pursuant to which CONTRACTOR agreed to provide
10 nutrition education in schools and afterschool programs; to provide a measurable impact in target
11 communities; and to provide integrated, layered, community-driven interventions under the
12 Department's Nutrition Education and Obesity Prevention program to COUNTY; and
13 WHEREAS, COUNTY and CONTRACTOR entered into a First Amendment to Agreement
14 (Agreement number 16-698-1), dated June 20, 2017 ("First Amendment"), to increase the maximum
15 compensation accordingly; and
16 WHEREAS, COUNTY and CONTRACTOR entered into a Second Amendment to Agreement
17 (Agreement number 16-698-2), dated May 12, 2020, ("Second Amendment"), to incorporate federally
18 required terms and budget modifications;
19 WHEREAS, COUNTY and CONTRACTOR desire to amend the Agreement to allow the parties
20 additional time to adequately finish the current workplan and to continue to implement nutrition and
21 physical activity interventions in classroom and afterschool settings, as well as to correct typographical
22 errors in the budget for Year One (January 1, 2017 through September 30, 2017) that were made in
23 the Second Amendment.
24 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
25 is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
26 1. Section Two (2) of the Agreement, located on page Two (2), lines Three (3) through
27 Ten (10), is deleted in its entirety and replaced with the following:
28 "2. TERM
- 1 -
1 The term of this Agreement shall commence on January 1, 2017 and will terminate on
2 September 30, 2022."
3 2. That all references in existing COUNTY Agreement Nos. A-16-698, A-16-698-1, and A-
4 16-698-2 to "Exhibit B", "Revised Exhibit B", and "Revised Exhibit 131" be changed to read "Revised
5 Exhibit 132". A copy of Revised Exhibit B2 is attached hereto and incorporated herein by reference.
6 COUNTY and CONTRACTOR agree that this Third Amendment is sufficient to amend the
7 Agreement and, that upon execution of this Third Amendment, the Agreement, the First Amendment,
8 the Second Amendment, and this Third Amendment together shall be considered the Agreement.
9 The parties agree that this Third Amendment may be executed by electronic signature as
10 provided in this section. An "electronic signature" means any symbol or process intended by an
11 individual signing this Amendment to represent their signature, including but not limited to (1) a digital
12 signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and
13 transmitted (for example by PDF document) of a handwritten signature. Each electronic signature
14 affixed or attached to this Amendment (1) is deemed equivalent to a valid original handwritten
15 signature of the person signing this Amendment for all purposes, including but not limited to
16 evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as
17 the valid original handwritten signature of that person. The provisions of this section satisfy the
18 requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act
19 (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital
20 signature represents that it has undertaken and satisfied the requirements of Government Code
21 section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely
22 upon that representation. This Third Amendment is not conditioned upon the parties conducting the
23 transactions under it by electronic means and either party may sign this Third Amendment with an
24 original handwritten signature.
25 The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
26 covenants, conditions and promises contained in the Agreement and not amended herein shall remain
27 in full force and effect.
28
- 2 -
1 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to
2 Agreement as of the day and year first hereinabove written.
3
is
4 CONTRAGTOR COUNTY OF;FRE8NO
5 ��
6 (Authoriz�8_ nature) Steve �randau, Chairman of the Board
of Supervisors of the County of Fresno
7 Jim YovinkSu erintendent
Print Name&Title
8
9
10 (Authori ignature)
11 Dr. Hank Gutierrez, Deputy Superintendent
12 Print Name &Title ATTEST:
Bernice E. Seidel
13 Clerk of the Board of Supervisors
14 1111 Van Ness Avenue, Fresno. CA 93721 County of Fresno, State of California
Mailing Address
15
16
17
18 By:
19 Dep ty
20
21 FOR ACCOUNTING USE ONLY:
22 Fund: 0001
23 Subclass: 10000
ORG: 56201662
24 Account: 7295
25 SMA
26
27
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,SECTI•
Position Title: Identify the employee's position title.
Name: Identify the employee's name associated with the title. If vacant, enter "vacant." Once the
position is filled, insert a name and submit to the funding agency.
FTE: Enter full-time equivalent prorated based on percentage of time they will work throughout
the funding year. Note: if an employee does not work an entire 12 months, or is not
employed full time,their FTE should not be 1.0.
SNAP-Ed Time Spent: Identify percent SNAP-Ed time spent on direct delivery and on administrative duties. These
two columns must equal 100%, even for less than 1.0 FTE employees.
Administrative duties include processing purchase orders, preparing invoices, collecting
time and effort reports, and general clerical services such as answering phones, ordering
supplies, preparing correspondence, etc.
Direct delivery duties include nutrition education in the classroom,food demonstrations,
community outreach activities, physical activity promotion, nutritional aspects of
gardening, etc.
Annual Salary: Identify salary only, not including benefits. When converting a monthly, weekly, hourly,
etc., salary, use the standard 52 week year or 2080 hours/year to make the calculation.
Total SNAP-Ed Salary: This will automatically calculate based on annual salary and FTE.
Benefit Rate: Enter the percentage rate of benefits.This can be different for individual positions. Identify
what costs are included in the benefit rate beneath the staffing table. Note: if requesting a
rate above 20%, include a waiver letter and justification.
Total SNAP-Ed Benefits: This will automatically calculate based on total SNAP-Ed salary and benefit rate.
SNAP-Ed Admin Costs: This will automatically calculate based on FTE, percent SNAP-Ed time spent on
management/administrative duties, and total SNAP-Ed funded salary and benefits.
Total SNAP-Ed Funding Salary This will automatically calculate based on total SNAP-Ed salary and benefits.
and Benefits:
Common items: Office supplies, postage,theft-senstive equipment<$5,000 (e.g., computers, projectors,
printers,copiers)
Budget item: This should be simple and to the point(e.g. Computers).
Description/Justification: Summarize the budget item (e.g., Computer to complete activities outlined in the scope of
work). List employee(s) associated with the item.
FTE: JCosts must be prorated based on FTE of associated employee(s).
Number of Items: Enter the total number of items or items per FTE
:SECTION 3. MATERIALS
Common items: Items to be distributed to the community(e.g., publications, printing costs, educational
materials,garden supplies,food for taste testing)
Budget item: This should be simple and to the point(e.g. Food Demonstration Cart).
Description/Justification: Summarize the budget item and use. Provide a cost breakdown of all expenses including
cost, number of items/participants, number of events and time.
Refer to CaIHR Travel information for allowable costs and maximum rates.
The following may be left blank if appropriate:
Per Diem: Enter daily per diem rate (not total).
Lodging: Enter nightly lodging rate, including tax.
Air: Enter the total amount of airfare, including tax.
Page 13 of 17
Miles: Enter the number of miles for each travel line item.The formula will calculate based on
the current mileage reimbursement rate of$0.54.
Registration Fee: Enter the registration fee of conference, etc. for one person.The formula will calculate
based on the FTE provided in the line item.
Other: May include train fare, parking, tolls,taxi, etc. Provide details in Description/Justification
column.
Common items: Office space rent, storage units
Calculation Description: Summarize the approved monthly rental space area and cost per unit area (e.g., 200 sq.ft.
x$2.50/sq. ft. _$500 per FTE).
FTE: Enter total FTE from Section 1. Staffing.
Cost per month: Enter monthly cost as specified in the Calculation Description.
� �
fi.
Common items: Utilities, phones, internet,security, insurance,janitorial
Calculation Description: Describe the service and enter the monthly rate for the line item.
FTE: Enter total FTE from Section 1. Staffing if the calculation is per FTE. Otherwise, enter "1."
Cost per month: Enter monthly cost as specified in the Calculation Description.
:SECTION •
Common items: Items with a useful life of more than one year and a unit cost of$5,000 or more.
Requires a written justification and prior approval.
Misc: Enter the dollar amount for shipping and handling and any other related costs. Provide
details in the Description/Justification column.
Subcontracting is not allowed under this RFP. Bidders may, however, list consultants that provide services on an hourly,
per-event, or similar basis if the total yearly cost does not exceed $25,000.Subject to approval by the funding agency.
Organization Name: Enter the consultant name. If the organization will be determined at a later time, enter
"vacant." Once the position is filled, enter the name and submit to the funding agency.
Description of Services: Summarize the work that will be performed by the consultant and provide a justification.
Calculation Method: Describe the basis of calculation (e.g., total personnel,total direct costs)
Indirect Cost Rate: Enter your organization's standard indirect cost rate. Note: If requesting a rate over 15%,
submit a waiver letter and justification.
Total Admin/Program Enter the total amount identified in the Calculation Method.
Dollars:
Page 14 of 17
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