HomeMy WebLinkAboutAgreement A-21-474 with CalOES.pdf cal OES Use o Agreement No.21-474
Cal OES i FIPS# I I V" I Subowaild M
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governors Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following:
1. Subrecipient: Fresno County la.DUNS,#:932953037
2. Implementing Agency: Fresno County- Probation Department 2a.DUNS#:932953037
3. Implementing Agency Address: 3333 East American Avenue,Suite B Fresno 93725-9247
(Street) (City) (Zip+4)
4. Location of Project: Fresno Fresno 9372 1-261 3
(City) (County) (Zip+4)
S. Disaster/Program Title: HA-Human Trafficking Advocacy Program 6. Performance 01/01/2022 to 12/31/2022
Period: (Start Date) lEnd Date)
7. Indirect Cost Rate: N/A Federally Approved ICR(if applicable): %
Item Grant Fund A.State S.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost
Number Year Source
8. 2020 VOCA $99,719 $99,719
9. 2021 VCGF $54,781 $54,781
10. Select Select
11. Select Select
12. Select Select
Total Project Cost $54,781 $99,719 $154,600 $154,500
13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,and the
Assurances/Certifications.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the approval of the City/County Financial
Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that all funds received pursuant to this
agreement will be spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant Subaward and agrees to administer the
grant project in accordance with the Grant Subaword as well as all applicable state and federal laws,audit requirements,federal program guidelines,and Cal
OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget.
14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 6250 et seq.Do not put any personally
identifiable information or private information on this application.If you believe that any of the information you are putting on this application is exempt from the
Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the
information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15.Official Authorized to Sign for Subrecipient:
Name: Steve Brandau Title:Chairman,Fresno County Board of Supervisors
Payment Mailing Address: 1,101 East American Avenue,Suite B City:Fresno l r�Zip Code+4:93725-9247
Signature: Date: N��N�Wst llo
16.Federal Employer ID Number.
FOR Cal OES USE ONLY)
I hereby certify upon my personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above.
(Cal OES Fiscal Officer) (Date) (Cal OES Director or Designee) (Date)
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Couri of Fresno,State of Califomia
By
Dep ty
Grant Subaward Face Sheet Cal OES 2-101(Revised 07/20211
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Contact Information
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
1 . Grant Subaward Director:
Name: Joy Thompson Title: Probation Division Director
Telephone #: 559-600-1295 Email Address: Jhompson@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Avenue, Suite B, Fresno, CA 93725-9248
2. Financial Officer:
Name: Samantha Buck Title: Administration Division Director
Telephone #: 559-600-1247 Email Address: shuck@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Avenue, Suite B, Fresno, CA 93725-9248
3. Programmatic Point of Contact:
Name: Karen Roach Title: Probation Services Manager
Telephone #: 559-600-1675 Email Address: kroach@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2220 Tulare Street,Suite 1 1 1 1, Fresno, CA 93721-2105
4. Financial Point of Contact:
Name: Norabelle Elegado Title: Probation Business Manager
Telephone #: 559-600-1246 Email Address: nelegado@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Avenue, BLDG 702, Fresno, CA 93725-9248
5. Executive Director of a Non-Governmental Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing agency:
Name: Kirk Haynes Title: Chief Probation Officer
Telephone #: 559-600-1298 Email Address: khaynes@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Avenue, Suite B, Fresno, CA 93725-9248
6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet:
Name: Steve Brandau Title: Chairman, Board of Supervisors
Telephone #: 559-600-2000 Email Address: District2@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2281 Tulare Street, Room #301, Fresno, CA 93721-2105
7. Chair of the Governing Body of the Subrecipient:
Name: Steve Brandau Title: Chairman, Board of Supervisors
Telephone #: 559-600-2000 Email Address: District2@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2281 Tulare Street, Room #301, Fresno, CA 93721-2105
Grant Subaward Contact Information - Cal OES 2-102 (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SFRViCES
Grant Subaward Signature Authorization
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
Implementing Agency: Probation Department
The Grant Subaward Director and Financial Officer are REQUIRED to sign this form.
Grant Subaward Director: Financial Officer:
Printed Name: Joy Thompson Printed Name: Samantha Buck
g UiyitY Sined by Samantha Buck
Signature: Signature: oateell.2L)21.,0.05'7:22:26-07'00'
Date: Aa/6laOoZ/ Date:
The following persons are authorized to The following persons are authorized to
sign for the Grant Subaward Director: sign for the Financial Officer:
Signature: Signature:
Printed Name: Karen Roach Printed Name: Norabelle Elegado
Signature: Signature:
Printed Name: Printed Name:
Signature: _ Signature:
Printed Name: Printed Name:
Signature: Signature:
Printed Name: Printed Name:
Signature: Signature:
Printed Name: Printed Name:
Grant Subaward Signature Authorization -Cal OES 2-103 (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Certification of Assurance of Compliance
Information and Instructions
The Certification of Assurance of Compliance is a binding affirmation that
Subrecipients will comply with the following regulations and restrictions:
• State and federal civil rights laws,
• Drug-Free Workplace,
• California Environmental Quality Act,
• Lobbying restrictions,
• Debarment and Suspension requirements,
• Proof of Authority documentation from the city council/governing board, and
• Federal grant fund requirements.
The Applicant is required to obtain written authorization by the governing body (e.g.,
County Board of Supervisors, City Council, or Governing Board) granting authority for
the Subrecipient/Official Designee to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES (see Subrecipient Handbook (SRH)
Section 1 .005 and Section IV. of this form).
The Official Designee (see SRH Section 3.030) and the individual granting that authority
(i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair)
must sign this form. For State agencies, only the Official Designee must sign this form.
Complete all sections of this form and then submit:
• As part of the Grant Subaward Application,
• With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is
being added to the Grant Subaward, (applicable Certification of Assurance of
Compliance would be needed), with a Grant Subaward Modification (Cal OES
Form 2-223) if the Official Designee or Board Chair changes and the Resolution
identifies them by name, and/or
• With a Grant Subaward Modification (Cal OES Form 2-223) if the federal program
Special Conditions change after the approval of the Grant Subaward.
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021 )
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Certification of Assurance of Compliance
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
I, Steve Brandau (Official Designee; same person as Section 15
of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is
responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the
Grant Subaward requirements (state and/or federal) as directed by Cal OES including,
but not limited to, the following areas:
I. Federal Grant Funds - SRH Sections 14.005
Subrecipients expending $750,000 or more in federal grant funds annually are
required to secure a single audit pursuant to Office of Management & Budget
(OMB) Uniform Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F
and are allowed to allocate federal funds for the audit costs.
0 Subrecipient expends $750,000 or more in federal funds annually.
❑ Subrecipient does not expend $750,000 or more in federal funds annually
II. Equal Employment Opportunity - SRH Section 2.025
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment
because of race, color, religion, religious creed (including religious dress and
grooming practices), national origin, ancestry, citizenship, physical or mental
disability, medical condition (including cancer and genetic characteristics),
genetic information, marital status, sex (including pregnancy, childbirth,
breastfeeding, or related medical conditions), gender, gender identity, gender
expression, age, sexual orientation, veteran and/or military status, protected
medical leaves (requested or approved for leave under the Family and Medical
Leave Act or the California Family Rights Act), domestic violence victim status,
political affiliation, and any other status protected by state or federal law.
Subrecipients certify that they will comply with all state and federal requirements
regarding EEO, nondiscrimination, and civil rights.
EEO Officer: Jean M. Rousseau
Title: County Administrative Office
Address: 2281 Tulare Street, Rm 304, Fresno, CA 93721
Telephone Number: 559-600-1710
Email Address: Rousseau@fresnocountyca.gov
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III. Drug-Free Workplace Act of 1990 - SRH Section 2.030
The State of California requires that every person or organization receiving a Grant
Subaward or contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) - SRH Section 2.035
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded Subrecipients to certify compliance with
CEQA. Subrecipients must certify they have completed, and will maintain on file,
the appropriate CEQA compliance documentation.
V. Lobbying - SRH Sections 2.040 and 4.105
Grant Subaward funds, property, and funded positions must not be used for any
lobbying activities. This includes, but is not limited to, being paid by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement.
VI. Debarment and Suspension - SRH Section 2.045
Subrecipients receiving federal funds must certify that they will adhere to Federal
Executive Order 12549, Debarment and Suspension. The Subrecipient certifies that
neither the Subrecipient nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal
benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department or agency.
The Subrecipient certifies that it will not make any Second-Tier Subaward, or enter
into any contract greater than $25,000, with parties that are debarred, suspended,
or otherwise excluded or ineligible for participation in Federal programs or
activities.
VII. Proof of Authority from City Council/Governing Board - SRH Section 1.055
Subrecipients accept responsibility for and must comply with the requirement to
obtain a signed resolution from governing body (e.g., County Board of Supervisors,
City Council, or Governing Board) granting authority for the Subrecipient/Official
Designee (see Section 3.030) to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES. It is agreed that any liability arising
out of the performance of this Grant Subaward, including civil court actions for
damages, shall be the responsibility of the Subrecipient. The State of California
and Cal OES disclaim responsibility of any such liability. Furthermore, it is also
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agreed that Grant Subaward funds received from Cal OES shall not be used to
supplant expenditures controlled by the governing board.
Subrecipients are required to obtain written authorization by the governing body
(e.g., County Board of Supervisors, City Council, or Governing Board) granting
authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a
Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES.
The Applicant is also required to maintain said written authorization on file and
make readily available upon demand.
Vill. Civil Rights Compliance - SRH Section 2.020
The Subrecipient complies with all laws that prohibit excluding, denying or
discriminating against any person based on actual or perceived race, color,
national origin, disability, religion, age, sex, gender identity, and sexual orientation
in both the delivery of services and employment practices and does not use
federal financial assistance to engage in explicitly religious activities.
IX. Federal Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Special Conditions
1 . Applicability of Part 200 Uniform Requirements
The Subrecipient must comply with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200,
as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together,
the "Part 200 Uniform Requirements") apply to this award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on
December 26, 2014. If this award supplements funds previously awarded
by OJP under the same award number (e.g., funds awarded during or
before December 2014), the Part 200 Uniform Requirements apply with
respect to all funds under that award number (regardless of the award
date, and regardless of whether derived from the initial award or a
supplemental award) that are obligated on or after the acceptance
date of this award.
For more information and resources on the Part 200 Uniform Requirements
as they relate to OJP awards and Subawards ("Subgrants"), see the OJP
website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date
of submission of the final expenditure report (SF 425), unless a different
retention period applies -- and to which the Subrecipient must provide
access, include performance measurement information, in addition to
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the financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or
other materials prepared or distributed by OJP that may appear to
conflict with, or differ in some way from, the provisions of the Part 200
Uniform Requirements, the Subrecipient is to contact OJP promptly for
clarification.
2. Compliance with DOJ Grants Financial Guide
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants
Financial Guide as posted on the OJP website (currently, the "DOJ Grants
Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated
version that may be posted during the period of performance.
3. Requirements Pertaining to Prohibited Conduct Related to Trafficking in
Persons (including reporting requirements and OJP authority to terminate
award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of Subrecipients,
Subrecipients (''Subgrantees"), or individuals defined (for purposes of this
condition) as ''employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
(Award condition: Prohibited conduct by Subrecipients and Subrecipients
related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
4. Requirements related to System for Award Management and Universal
Identifier Requirements
The Subrecipient must comply with applicable requirements regarding
the System for Award Management (SAM), currently accessible at
https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information
in SAM.
The Subrecipient also must comply with applicable restrictions on
Second-Tier Subawards, including restrictions on subawards to entities
that do not acquire and provide (to the Subrecipient) the unique entity
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identifier required for SAM registration.
The details of the Subrecipient's obligations related to SAM and to unique
entity identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for
Award Management (SAM) and Universal Identifier Requirements), and
are incorporated by reference here.
This condition does not apply to an award to an individual who received the
award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
5. Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) governing the use
of federal funds for expenses related to conferences (as that term is defined
by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide
(currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants
Financial Guide").
6. Compliance with General Appropriations-Law Restrictions on the Use of
Federal Funds
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2018, are set out at
https://ojp.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are
incorporated by reference here.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2020, are set out at
https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are
incorporated by reference here.
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Should a question arise as to whether a particular use of federal funds by
a Subrecipient would or might fall within the scope of an appropriations-
law restriction, the Subrecipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
7. Reporting Potential Fraud, Waste, & Abuse
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent,
Subrecipient, contractor, subcontractor, or other person has, in connection
with funds under this award -- (1 ) submitted a claim that violates the False
Claims Act; or (2) committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds
under this award should be reported to the OIG by--(I ) online submission
accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-
grants.htm (select "Submit Report Online"); (2) mail directed to: Office of the
Inspector General, U.S. Department of Justice, Investigations Division, 1425
New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8. Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require
any employee or contractor to sign an internal confidentiality agreement
or statement that prohibits or otherwise restricts, or purports to prohibit or
restrict, the reporting (in accordance with law) of waste, fraud, or abuse to
an investigative or law enforcement representative of a federal department
or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a. In accepting this award, the Subrecipient:
• Represents that it neither requires nor has required internal
confidentiality agreements or statements from employees or
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contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
• Certifies that, if it learns or is notified that it is or has been
requiring its employees or contractors to execute agreements
or statements that prohibit or otherwise restrict (or purport to
prohibit or restrict), reporting of waste, fraud, or abuse as
described above, it will immediately stop any further
obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
b. If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
• It represents that (1 ) it has determined that no other entity that
the Subrecipient's application proposes may or will receive
award funds (whether through a Subaward, procurement
contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or
statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud,
or abuse as described above; and (2) it has made appropriate
inquiry, or otherwise has an adequate factual basis, to support
this representation; and
• It certifies that, if it learns or is notified that any Subrecipient,
contractor, or subcontractor entity that receives funds under
this award is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise
restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop
any further obligations of award funds to or by that entity, will
provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so by that
agency.
9. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1 , 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt
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and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused
by distracted drivers.
10. OJP Training Guiding Principles
Any training or training materials that the Subrecipient develops or
delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
11 . Requirement to report actual or imminent breach of personally
identifiable information (PII)
The Subrecipient must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it - (1 ) creates,
collects, uses, processes, stores, maintains, disseminates, discloses, or
disposes of "personally identifiable information (PII)" (2 CFR 200.79) within
the scope of an OJP grant-funded program or activity, or (2) uses or
operates a ''Federal information system" (OMB Circular A-130). The
Subrecipient's breach procedures must include a requirement to report
actual or imminent breach of PH to an OJP Program Manager no later
than 24 hours after an occurrence of an actual breach, or the detection
of an imminent breach.
12. Specific post-award approval required to use a noncompetitive
approach in any procurement contract that would exceed $150,000 (for
2018 federal award) or $250,000 (for 2019 & 2020 federal awards)
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition
Threshold ($150,000 [for 2018 federal award] currently, $250,000 [for 2019
& 2020 federal awards]). This condition applies to agreements that -- for
purposes of federal grants administrative requirements -- OJP considers a
procurement "contract" (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a
noncompetitive approach in a procurement contract under an OJP
award are posted on the OJP web site at
https://ojp.gov/funding/Explore/Noncompetitive Procurement.htm
(Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $150,000
[for 2018 federal award] and exceed $250,000 [for 2019 & 2020 federal
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award]), and are incorporated by reference here.
13. Requirement for Data on Performance and Effectiveness Under the
Award
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data
must be provided to OJP in the manner (including within the timeframes)
specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act,
and other applicable laws.
14. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice
to employees)
The Subrecipient must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that
prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related
to gross mismanagement of a federal grant, a gross waste of federal
funds, an abuse of authority relating to a federal grant, a substantial and
specific danger to public health or safety, or a violation of law, rule, or
regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41
U.S.C. 4712 to this award, the Subrecipient is to contact the DOJ
awarding agency (OJP or OVW, as appropriate) for guidance.
15. VOCA Requirements
The Subrecipient must comply with the conditions of the Victims of Crime
Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1 ) and (2), 34
U.S.C. 20103(a)(2) and (b)(1 ) and (2) (and the applicable program
guidelines and regulations), as required.
16. Demographic Data
The Subrecipient must collect and maintain information on race, sex,
national origin, age, and disability of victims receiving assistance, where
such information is voluntarily furnished by the victim.
17. Performance Reports
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The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by
OVC. This information on the activities supported by the award funding
will assist in assessing the effects that VOCA Victim Assistance funds have
had on services to crime victims within the jurisdiction.
18. Access to Records
The Subrecipient must authorize the Office for Victims of Crime (OVC)
and/or the Office of the Chief Financial Officer (OCFO), and its
representatives, access to and the right to examine all records, books,
paper, or documents related to the VOCA grant.
19. All Subawards ("Subgrants") must have specific federal authorization
The Subrecipient must comply with all applicable requirements for
authorization of any Subaward. This condition applies to agreements
that -- for purposes of federal grants administrative requirements -- OJP
considers a "Subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any Subaward are
posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award
condition: All Subawards ("Subgrants") must have specific federal
authorization), and are incorporated by reference here.
20. Unreasonable restrictions on competition under the award; association
with federal government
This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of
the dollar amount of the purchase or acquisition, the method of
procurement, or the nature of any legal instrument used.
a. No discrimination, in procurement transactions, against
associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements --
including as set out at 2 C.F.R. 200.300 (requiring awards to be
11 manage[d] and administer[ed] in a manner so as to ensure that
Federal funding is expended and associated programs are
implemented in full accordance with U.S. statutory and public
policy requirements") and 200.319(a) (generally requiring "[a]II
procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices
"restrictive of competition," such as "[p]lacing unreasonable
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 11 of 15
requirements on firms in order for them to qualify to do business"
and taking "[a]ny arbitrary action in the procurement process") --
no Subrecipient may (in any procurement transaction) discriminate
against any person or entity on the basis of such person or entity's
status as an "associate of the federal government" (or on the basis
of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a)
or as specifically authorized by USDOJ.
b. Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c. Allowable costs
To the extent that such costs are not reimbursed under any other
federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
d. Rules of construction
1 ) The term "associate of the federal government" means any
person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an
employee, contractor or subcontractor, grant Subrecipient or -
Subrecipient, agent, or otherwise -- in undertaking any work,
project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and
includes any applicant for such employment or engagement,
and any person orentity committed by legal instrument to
undertake any such work, project, or activity (or to provide
such goods or services) in future.
2) Nothing in this condition shall be understood to authorize or
require any Subrecipient or any person or other entity, to
violate any federal law, including any applicable civil rights or
nondiscrimination law.
21 . Determination of suitability to interact with participating minors
This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some
or all of the activities to be carried out under the award is to benefit a
set of individuals under 18 years of age.
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 12 of 15
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement
applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals
who may interact with participating minors), and are incorporated by
reference here.
22. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment
opportunity program.
23. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
24. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically
including any applicable requirements regarding written notice to
program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that
prohibit specific forms of discrimination on the basis of religion, a religious
belief, a refusal to hold a religious belief, or refusal to attend or
participate in a religious practice. Part 38, currently, also sets out rules
and requirements that pertain to
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients
and Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of
Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 13 of 15
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1 , Part 38, under e-CFR "current" data.
25. Restrictions on "Lobbying"
In general, as a matter of federal law, federal funds awarded by OJP
may not be used by the Subrecipient, either directly or indirectly, to
support or oppose the enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913. (There may be exceptions if an applicable federal statute
specifically authorizes certain activities that otherwise would be barred
by law.)
Another federal law generally prohibits federal funds awarded by OJP
from being used by the Subrecipient to pay any person to influence (or
attempt to influence) a federal agency, a Member of Congress, or
Congress (or an official or employee of any of them) with respect to the
awarding of a federal grant or cooperative agreement, Subgrant,
contract, subcontract, or loan, or with respect to actions such as
renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies
to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds
by a Subrecipient would or might fall within the scope of these
prohibitions, the Subrecipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
26. Subgrant Award Report (SAR)
The Subrecipient must submit a SAR to OVC for each Subrecipient of the
VOCA victim assistance funds, within ninety (90) days of awarding funds
to the Subrecipient. Subrecipients must submit this information through
the automated system.
27. Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency
(OJP or OVW, as appropriate) may withhold award funds, or may impose
other related requirements, if (as determined by the DOJ awarding agency)
the Subrecipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the
terms of this Grant Subaward), or other outstanding issues that arise in
connection with audits, investigations, or reviews of DOJ awards.
28. Additional DOJ Awarding Agency Requirements (2018, 2019, & 2020)
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 14 of 15
The Subrecipient agrees to comply with any additional requirements that
may be imposed by the DOJ awarding agency (OJP or OVW, as
appropriate) during the period of performance for this award, if the
Subrecipient is designated as "high- risk" for purposes of the DOJ high-risk
grantee list.
29. Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation
(such as Form 1-9s or equivalents) regarding the eligibility of employees hired
using the fund.
COAOC - VOCA - Cal OES 2-104f (Revised 7/2021)
Page 15 of 15
All appropriate documentation must be maintained on file by the Subrecipient and
available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of
the grant or both and the Subreciplent may be Ineligible for Subaward of any future
grants if the Cal OES determines that any of the following has occurred: (1) the
Subrecipient has made false certification, or(2) violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant
Subaward [Section 15 on Grant Subaward Face Sheet], and hereby swear that I
am duly authorized legally to bind the contractor or grant Subrecipient to the
above described certification. I am fully aware that this certification, executed on
the date and in the county below, is made u r penalty of perjury under the laws
of the State of California.
Official Designee's Signature:
Official Designee's Typed Name: Steve Brandau
Official Designee's.Title: Chairman, Board of Supervisors
Date Executed: _ i wtft�U.� I u u-1
Federal Employer ID #: � Federal DUNS #: 932953037
Current System for Award Management (SAM) Expiration Date: 02/17/2022
Executed in the City/County of: Fresno
AUTHORIZED BY:
City Financial Officer 0 County Financial Officer
❑ City Manager ❑ County Manager
Governin_g Board Chair
Signature:
1
Typed Name: Oscar J. Garcia j
r'
Title: Auditor-Controller/Treasurer-Tax Collector
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Coun of Fresn ,State f Califomia
By
COAOC-VOCA-Cal OES 2-104f (Revised 7/2021)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient:Fresno County Grant Subaward#:HA21 04 0100
21 VCGF Total
A. Personnel Costs-Line-item description and calculation 20 VOCA (20VOCA 21 VCGF Amount
Match) Allocated
SR.VICTIM WITNESS ADVOCATE- 1 FTE $18,288 $18,288 $18,288 $54,864
$4,572/month x 12 mon x 1 FTE=$54,864
Benefits-83.31%
(83.31%x$54,864=$45,707) $30,340 $5,223 $10,144 $45,707
Benefits include Unemployment, Retirement,OASDI,Workers
Comp,Health Insurance and Benefit Admin.
Overtime-$26.37/hrx 1.5 x 100 hrs=$3,956 $1,320 $1,318 $1,318 $3,956
Benefit-7.65%
(7.65%x$3,996) =$303 $101 $101 $101 $303
Benefit include OASDI
Personnel Costs Fund Source Totals 1 $50,0491 $24,9301 $29,8511 $104,830
PERSONNEL COSTS CATEGORY TOTAL $104,830
Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020)
Cal OES
Grant Subaward Budget Pages
Multiple Fund Sources
Subreci lent:Fresno County Grant Subaward#:HA21 04 0100
21 VCGF Total
B.Operating Costs-Line-item description and calculation 20 VOCA (20VOCA 21 VCGF Amount
Match) Allocated
Travel/Training-Total(In-State Trainings) $4,248 $4,248
Human Trafficking Trainings(2 Trainings)
Registration @$300 per participant($300 x 2=$600) $1,200
Lodging-($114 x 4 nights x 2 trainings x 1 V WA=$912) $1,824
Meals-(8 Breakfast @$15,8 Lunches @$16,8 Dinners @$28=$472)(Using County $944
per diem rate)
Incidental Expenses-($5 per day x 8 days x 1 V WA=$40) $80
Parking-($25 per day x 8 days=$200) $200
$4,248
Emergency Assistance
Financial intervention in response to a client's basic material needs(food, $5,244 $5,244
clothing,medicine)($437/mo x 12 mos=$5,244)
Data Processing for 1 V WA-($307 x 12 months=$3,684) $3,684 $3,684
Commercial Phone Bills $20
PC Rental $31
MS Enterprise License $40
Cellular Voice and Data $17
LAN Admin-County $74
Equipment Adminstration $38
I-Net Line Charges $27
Telephone Network Connect $28
Telephone Desktop Hardware $32
$307
Office Expense
Office Supplies-postage,paper,printer cartridges,pens,training materials,
research forms,gift card,visa card($417/mo x 12 mos=$5,004) $5,004 $5,004
Emergency/Transitional Housing for Victims(claiming less @$28,248) $28,248 $28,248
(6 beds x$120 per room x 52 weeks=$37,440)
Outreach $3,242 $3,242
Projects to promote services using public media(newspapers,radio,and
television)
Operating Costs Fund Source Totals 1 $49,6701 $49,670
OPERATING COSTS CATEGORY TOTAL $49,670
Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County Grant Subaward #: HA21 04 0100
C. Equipment Costs - Line-item 21 VCGF Total
description and calculation 20 VOCA (20VOCA 21 VCGF Amount
Match) Allocated
Equipment Costs Fund Source Totals
EQUIPMENT COSTS CATEGORY TOTAL
Grant Subaward Totals - Totals must Fund Fund Fund Fund Source Fund Total
Source Source Source Source Project
match the Grant Subaward Face Sheet 1 2 3 4 5
Cost
Fund Source Totals $99,719 $24,930 $29,851 $154,500
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
Budget Narrative
In order to support the goals and objectives of providing direct services to
the Human Trafficking Advocacy (HA) Program, the Fresno County Probation
Department is applying to the California Office of Emergency Services (Cal OES)
for a $154,500 Human Trafficking Advocacy Program.
If, awarded, the Fresno County Probation Department grant funds will
provide one (1) FTE permanent Senior Victim-Witness Advocate, which is included
in the Personnel Services -Salaries/Employee Benefits section. The salary of this
position is projected at the actual Range and Step and is subject to mid-year
adjustments for the position incumbent. The Senior Victim-Witness Advocate
position requires a bachelor's degree in one or more of the following disciplines:
psychology, sociology, criminology, or a related field or a total of 60 semester
units of academic work and two years of experience in victim advocacy.
The Senior Victim-Witness Advocate position will maintain a caseload of
human trafficking victims; provide emergency assistance and informal counseling
in response to the needs of victims; assist in relocation services as needed;
interview victims to determine eligibility for services from the Crime Victim
Assistance Center (CVAC); assist crime victims with claims for financial assistance;
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 1
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
interpret and explain laws and regulations governing victims' rights, the criminal
justice center, and court proceedings; conduct presentations to law
enforcement, schools, community and justice system agencies, victim groups,
and professional groups; prepare Victim Impact Statements for Court;
accompany crime victims and witnesses to court; provide support and assistance
during court proceedings; refer victims for psychological, physical, medical, or
social services; provide human trafficking training to less experienced staff; and
prepare correspondence to victims, state agencies, and local agencies. One
hundred percent of the Senior Victim-Witness Advocate position is committed to
providing direct services for this grant program.
The Operating Expenses include costs to provide direct services to victims
including emergency/transitional housing and emergency assistance (food,
clothing, and other items). Telephone, data processing (computer rental,
Microsoft Enterprise License, etc.) Outreach Program to promote services using
public media, office supplies and equipment to be used by the Senior Victim-
Witness Advocate assigned to this grant are also included. In addition, the
Operating Expenses include funding for the Senior Victim-Witness Advocate to
attend trainings on Human Trafficking and to provide outreach to the community
to promote the available services (e.g., radio and television).
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 2
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
In order to minimize administrative costs and support direct services to
victims, the implementing agency (Probation Department) absorbs operating
expenses, including in part - liability insurance, PeopleSoft financial charges
(financial system), and Human Resource charges. The salaries of the Project
Director and Financial Officer are not paid using funds from this grant; however,
they provide direct services regarding the fiscal requirements of this grant. The
Financial Officer reviews documents for financial matters required by the grant,
prepares the budget and any modifications, monitors compliance with
regulations and procedures mandated by the funding source, and ensures the
appropriate expenditure of grant funds.
Due to the coronavirus pandemic, use of volunteers is currently not allowed
by the Fresno County Probation Department. When able, volunteer services will
be available to assist the victim population. Many of the volunteers will come
from Fresno State University and will likely have a bachelor's degree which
includes a Victimology Option, B.S. In addition, volunteers may come from other
institutions of higher learning. The Probation Department employs the following
methods to recruit volunteers: networking with colleges, participation at job fairs,
providing community presentations, and partnering with service agencies. For
the safety of our clients and staff, volunteers are required to complete an
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 3
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
application similar to an employment application and agree to submit to and
pass a background check.
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 4
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
Project Narrative
Plan
1) Describe how the Subrecipient plans to identify and respond to the holistic
needs of human trafficking victims, including both sex and labor trafficking
victims. Address changes needed to continue providing the required Program
Components when public health or other health and safety orders are in effect.
In an effort to deliver a streamlined and consistent service level, a full-time
experienced Senior Victim-Witness Advocate has been assigned to manage the
project in relation to providing services to victims of human trafficking, both sex
and labor trafficking. The Senior Victim-Witness Advocate, having received
specialized training related to human trafficking, is designated to manage all
human trafficking cases exclusively and serves as the subject-matter expert of the
CVAC. As the subject-matter expert, the Senior Victim-Witness Advocate
dedicated to the human trafficking specialized caseload provides direct services
to the victims of the caseload, develops innovative strategies to collaborate with
and coordinate services across criminal justice, social services agencies, and
community-based service providers; conducts outreach to increase awareness of
human trafficking and services available to victims; supports victims by navigating
the different systems such as criminal justice, child welfare, immigration, etc.; and
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 1
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
links victims to short-term necessities like clothing, food, emergency/transitional
shelter and medical care, and long-term needs like substance abuse and/or
mental health services, permanent housing, child care, and life skills for
reintegrating into society.
For commercially and sexually exploited minors, the response from the
Senior Victim-Witness Advocate continues to be: victim-centered, trauma
informed, strengths-based, developmentally appropriate, culturally, linguistically,
and LGBTQ competent and affirming services; committed to active efforts that
engage commercially and sexually exploited children early and often;
multidisciplinary, individualized, flexible, and timely; and data and outcome
driven. The dedicated Senior Victim-Witness Advocate participates in the
Commercially and Sexually Exploited Children Steering Committee's
multidisciplinary team. In addition, participates in Friday Court and the Friday
Court Steering Committee. In January 2018, the Fresno County Superior Court
launched a juvenile human trafficking court, known as Friday Court. This is a
collaborative court calendar where everyone works together to support
exploited youth and/or those who have exhibited high risk behaviors making
them vulnerable to victimization.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 2
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
Although there have been challenges due to the COVID-19 pandemic, in
order to continue providing the required program components, the following
changes were implemented: attendance of all collaborative meetings and
training presentations with our partners are being conducted via video
conferencing; participation in the judicial process is carried out via technology;
providing assistance with CaIVCB applications through the usage of on-line
portals; and utilizing computer and/or cell phone technology to meet with clients.
These changes were mandatory and remain in practice in order to continue
providing a high level of service to the clients, as well as meeting required
program components.
2) Describe the roles and responsibilities of staff allocated to the Program.
The Probation Services Manager (PSM) manages and oversees the daily
operations and activities of the Crime Victim Assistance Center. Under the Fresno
County Probation Department, the James Rowland Crime Victim Assistance
Center (CVAC) has been providing services to crime victims since 1975. In 2020,
CVAC provided services to 6,335 new victims of crime. Victims of crime, including
human trafficking, receive comprehensive services, including the 14 mandatory
and ten optional services per Penal Code Section 13835. A sampling of the PSM's
duties are: developing, evaluating, coordinating, and communicating CVAC
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 3
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
goals and services in collaboration with and to department administration and
subordinates; overseeing grant program operations; establishing and maintaining
liaison with the courts, government, community, and law enforcement agencies;
managing the budget specific to this program; preparing and/or directing the
preparation of reports; conferring with staff regarding cases and monitoring the
implemented case resolution plans; representing the Department in meetings
with commissions, committees, community agencies, and other groups; and
interviewing, selecting, and supervising subordinate staff.
The role and responsibilities of the Senior Victim-Witness Advocate are to
maintain a caseload of human trafficking victims; provide emergency assistance,
and informal counseling in response to the needs of victims; assist in relocation
services as needed; interview victims to determine eligibility for services from the
CVAC; aid crime victims in the completion of claims for financial assistance;
interpret and explain laws and regulations governing victims' rights, the criminal
justice center, and court proceedings; and conduct presentations to law
enforcement, schools, community and justice system agencies, victim groups,
and professional groups. Additionally, the Senior Victim-Witness Advocate
position requires the preparation of Victim Impact Statements for Court;
accompaniment of crime victims and witnesses to court to provide support and
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 4
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
assistance during court proceedings; referring victims to psychological, physical,
medical, or social services; providing human trafficking training to less
experienced staff; preparation of correspondence to victims, state and local
agencies; and performing related duties in support of victims of crime.
3) Describe how staff allocated to the Program are qualified to manage and
implement the Program.
The PSM has served in a managerial capacity for more than 15 years,
currently supervises subordinate staff, maintains professional relationships with
various agencies which are critical to the CVAC; and has experience in the areas
of grant oversight, creation and implementation of various programs, and
management of office budget. The PSM has completed training on topics such
as 'Domestic Violence Courts and the Intersection with Human Trafficking',
'Commercially and Sexually Exploited Children and At-Risk Youth Initiative and
Strategic Planning', `Victim Coordinator Training', `Leave No Victim Behind',
'Organization Skills for Peak Performance', Interacting Effectively with the Mentally
III', 'Supervisor's Leadership Academy', and What is Dual Diagnosis?'. Minimum
qualifications for a PSM include a bachelor's degree, that is acceptable within
the United States' accredited college or university system and five years of
experience as a sworn peace officer in the Probation Department.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 5
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
A full-time experienced Senior Victim-Witness Advocate is assigned to
manage the project in relation to providing services to victims of human
trafficking. The designated Senior Victim-Witness Advocate has been providing
direct services to victims of crime since 2013. The Senior Victim-Witness Advocate
has overseen domestic violence, sexual assault, human trafficking, and child
abuse cases. Additionally, has developed and maintains relationships with
agencies such as the District Attorney's Office, Superior Court, law enforcement,
and community-based organizations providing services to human trafficking
victims. The Senior Victim-Witness Advocate has completed training on
'Immigration Relief for Victims of Human Trafficking', 'Substance Abuse and the
Torture Survivor Experience', 'The Secondary Victimization of Crime Victims', 'A
County Convening on Human Trafficking and Domestic Violence', Trauma
Informed Interviewing', 'Asking the Right Questions -Sex Trafficking', 'Racial
Trauma, Healing and Resiliency', and 'What Does It Mean to Be Victim-
Centered?'.
Minimum requirements for the Senior Victim-Witness are:
Option 1
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 6
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
Possession of a bachelor's degree which is acceptable within the United States'
accredited college or university system in Psychology, Sociology, Social Work,
Criminology, or a closely related field.
Option 2
Completion of 60 semester units of coursework which is acceptable within the
United States' accredited college or university system. At least 15 of the required
semester units must be in Psychology, Sociology, Social Work, Criminology, or a
closely related field and two years of full-time, paid work experience providing
victim services.
One Senior Victim-Witness Advocate position is 100% funded by the budget
of this grant for forty hours per week and dedicated 100% of the time to this
program. The PSM position is not funded by the budget of this grant. A current
resume along with the job description that describes the title, responsibilities,
education, and experience for the Senior Victim-Witness Advocate position, for
whom the grant funds are requested, are attached.
Due to the coronavirus pandemic, use of volunteers is currently not allowed
by the Fresno County Probation Department. When able, volunteer services will
be available to assist the victim population. Many of the volunteers will come
from Fresno State University and will likely have a bachelor's degree which
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 7
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
includes a Victimology Option, B.S. In addition, volunteers may come from other
institutions of higher learning. The Probation Department employs the following
methods to recruit volunteers: networking with colleges, participation at job fairs,
providing community presentations, and partnering with service agencies. For
the safety of our clients and staff, volunteers are required to complete an
application similar to an employment application and agree to submit to and
pass a background check.
4) Describe the Subrecipient's ability to collaborate with local, state, and federal
agencies, local public agencies, victim service providers, and other agencies to
enhance or expand service delivery to victims of human trafficking, including sex
and labor trafficking. If collaborative meetings have been impacted by the
pandemic, please address how the project will ensure participation in their local
partnerships continues to support the Program's objectives.
CVAC has been a part of the community since 1975 and has established
and maintained successful working relationships with all entities that play a role in
the support of human trafficking victims and their families. Among them are
federal agencies such as the Federal Bureau of Investigation, Department of
Justice and United States Homeland Security. CVAC receives referrals from these
agencies to provide services to the referred victims. Among the state
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 8
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
government agencies with which continuous collaboration exists is the California
Victim Compensation Board (Cal VCB) and the California Department of
Corrections and Rehabilitation. Over the long history of CVAC, a plethora of local
organizations exist with which CVAC collaborates. Among them are: the Fresno
County Departments of Social Services, Public Health, and Behavioral Health;
local cities police departments of Fresno and Clovis, as well as the police
departments of smaller cities in Fresno County such as Sanger and Reedley;
community-based organizations who combat human trafficking such as the
Marjaree Mason Center, Breaking the Chains, Made for Them, Catholic Charities,
Central California Legal Services, Centro La Familia, LGBTQ/SOGIE organizations,
the Central Valley Justice Coalition, and the Fresno Economic Opportunities
Commission.
Collaborative meetings have been and continue to be impacted by the
pandemic; however, the swift transition to the use of technology has enabled
collaborative meetings to continue with very little disruption. Video conferencing
has been used to facilitate the judicial process; Face Time cell phone calls are
used to meet with clients; regular and consistent email and video conferencing is
used to meet with our collaborative partners. All service providers and
collaborative partners are flexible and adaptable to an evolving environment in
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 9
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
order to meet the immediate needs of our human trafficking survivors. All
agencies have proven a strong commitment to ensuring participation in their
local partnerships, in order to meet the Program's objectives.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 10
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient Duns#932953037 FIPS# 019-00000
Disaster/Program Title: Human Trafficking Advocacy Program
Performance Period: 01/01/22 to 12/31/22 Subaward Amount Requested: $154,500
Type of Non-Federal Entity (Check Box): ❑ State Gov. 0 Local Gov. ❑ JPA ❑ Non-Profit ❑Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have >5 years
managing rants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization $2,514,177
receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10.Do you have written procurement policies? Yes
11 .Do you get multiple quotes or bids when buying items or services? Sometimes
12.How many years do you maintain receipts, deposits, cancelled checks,
3-5 years
invoices, etc.?
13.Do you have procedures to monitor grant funds passed through to other Yes
entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
Signatur . ( uthorized Agent) Date:
�LWA '
Print NarAe and Title: Steve Brandau,Chairman Phone Number: 559-600-20 0
Cal OES Staff Only: SUBAWARD # ATTEST: 77t
BERNICE E.SEIDEL
Cleric of the Board of Supervisors nagement Assessment(Rev.07/2019)
Coun f Fresno, tate of California
By
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Service Area Information
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
1 . County or Counties Served:
Fresno
County where principal office is located: Fresno
2. U.S. Congressional District(s) Served:
4
16
21
22
U.S. Congressional District where principal office is located: 16
3. State Assembly District(s) Served:
23
31
State Assembly District where principal office is located: 31
4. State Senate District(s) Served:
8
12
14
State Senate District where principal office is located: 14
5. Population of Service Area: 1 ,008,654
Grant Subaward Service Area Information - Cal OES 2-154 (Revised 11/2020)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development&Research Juvenile Commitment Detention Administration Division
Probation Division Director Division Division Adult Division Division Vacant
Joy Thompson
Crime Victim Assistance Center
Financial Services Automation Services
Probation Services Manager Probation Business Manager Probation IT Manager
Karen Roach Norabelle Elegado David Touma
Victim Witness Grant Probation Specialized Units Grant
Mariell Trauner,Sr.Advocate Jeanette Miller,Victim Advocate Ben Chen,
Jessica Munoz,Advocate IT Analyst IV
Jacqueline Villasenor,Advocate Shawn Mims,
Sarah Barton,Advocate Human Trafficking Grant IT Analyst IV
Brandie Razo,Advocate Russell Pehrson,
Melinda Zavala,Sr.Advocate Viktoria Grigoryan,Sr.Victim Advocate Business System
Veronica Fabela,Advocate Analyst III
Brenda Muniz,Advocate XC Grant Vacant,
Gwen Pfost,Sr.Advocate IT Analyst H
Cynthia Reinaga,Advocate Sharon Medina,Victim Advocate
Cassandra Gough,Advocate Anneli Rios,Victim Advocate
Cybil Luna,Mass Victimization,Advocate Haley Collins,Victim Advocate
Hannah Martinez,Advocate Tami Tabacehi,Deputy Probation Officer IV
S unnnr
Liana Diaz,Program Tech II
Justin Coulter,Office Assistant I
Mia Castillo,Student Worker/Extra Help
Fionna Romans,Student Worker/Extra Help
Vacant(1),Student Worker/Extra Help
Unserved/Underserved Victim Grant
Debra Gorham,Victim Advocate
Perla Gurrola,Victim Advocate
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Operational Agreement Summary
Grant Subaward #: HA21 04 0100
Subrecipient: Fresno County
Participating Date Signed Time Frame of OA
Agency/Organization/Individual
1 .Central La Familia Advocacy Services, Inc. 02/18/2020 04/01/20 to 03/31/22
2.Central Valley Regional Center 02/05/2020 04/01/20 to 03/31/22
3,County of Fresno Council on Child Abuse Prevention 02/14/2020 04/01/20 to 03/31/22
4,County of Fresno Deaf/Hard of Hearing Service Center 02/13/2020 04/01/22 to 03/31/22
5. County of Fresno District Attorney 02/1 1/2020 04/01/20 to 03/31/22
6. Family Healing Center 02/10/2020 04/01/20 to 03/31/22
7. Fresno/Madera Ombudsman Program 02/10/2020 04/01/20 to 03/31/22
8. Marjaree MAson Center 02/1 1/2020 04/01/20 to 03/31/22
9. Rape Counseling Services of Fresno 02/10/2020 04/01/20 to 03/31/22
10. Clovis Police Department 02/27/2020 04/01/20 to 03/31/22
11 . Fowler Police Department 02/06/2020 04/01/20 to 03/31/22
12. Fresno City Police Department 02/10/2020 04/01/20 to 03/31/22
13. Fresno County Sheriff's Office 02/18/2020 04/01/20 to 03/31/22
14. Huron Police Department 02/18/2020 04/01/20 to 03/31/22
15. Kingsburg Police Department 02/12/2020 04/01/20 to 03/31/22
16. Mendota Police Department 02/12/2020 04/01/20 to 03/31/22
17. Orange Cove Police Department 02/11/2020 04/01/20 to 03/31/22
18. Parlier Police Department 02/18/2020 04/01/20 to 03/31/22
19. Reedley Police Department 02/25/2020 04/01/20 to 03/31/22
20.Sanger Police Department 02/21/2020 04/01/20 to 03/31/22
Operational Agreement Summary- Cal OES 2-160 (Revised 11/2020)
Viktoria Grigoryan
Senior Victim/Witness Advocate
Resume
Professional Objective:
To obtain a professional position in the Social Work field as an Advocate, to provide trauma
informed services to victims of violent crimes; especially those that are most vulnerable and
marginalized.
Education:
Bachelor's Degree in Sociology; May 2014 California State University, Fresno
Skills:
Problem Solving Active Listening Trauma informed communication
Public Speaking Leadership Experience Victims' Rights - Empowerment
Work History:
July 2017- Present Senior Victim/Witness Advocate
November 2013-July 2017 Victim/Witness Advocate
Professional Training:
California Office of Criminal Justice Planning, Entry Level Victim Advocate Training and
Advanced Victim Advocate Training
2014- Immigration Relief for Victims of Human Trafficking (webinar)
Strangulation and Domestic Violence (webinar)
New Legislation for Victim Advocates (webinar)
Substance abuse and the Torture survivor Experience (webinar)
Male Peer Support and Violence Against Women (webinar)
Forensic Experiential Trauma Interview (webinar)
2015- Domestic Violence and Human Trafficking
Thriving while healing the aftermath of Sexual Assault
Strangulation Part 1/ and Part 2 (webinar)
"It Takes a Village, People!" Advocacy training (webinar)
Human Trafficking
Viktoria Grigoryan
Professional Training: Continued
2016- Central Valley 71" Annual Conference on Human Trafficking (8 hours)
The Secondary Victimization of Crime Victims
Measuring Intimate Partner Violence, Partner Sexual Abuse, and Stalking
2017- Strangulation in DV (webinar)
A County Convening on Human Trafficking and Domestic Violence (8 hours)
2018-Trauma informed Interviewing
Human Trafficking Training (8 hours)
Human Trafficking -Youth Experiences Survey (webinar)
2019- Child Abuse Prevention Conference (16 hours)
2020-Asking the right Questions -Sex Trafficking
Introduction to the Neurobiology of Trauma (webinar)
Racial Trauma, Healing and Resiliency (webinar)
Forced Criminality of Sex Trafficking Victims (webinar)
Talking to Children about Child Sexual Abuse (webinar)
2021- What does it mean to be Victim-Centered (webinar)
Inside the mind of the trafficker (webinar)
11t" Annual Fresno EOC Human Trafficking Conference (live webinar)
Fund: 0001
Subclass: 10000
ORG: 34320415
Account: 4380
CIO U�
0&z,, Fresno County Probation Department
Kirk Haynes, Chief Probation Officer
� FRESH
October 4, 2021
California Governor's Office of Emergency Services
Victim Services Branch
3650 Schriever Avenue
Mather,CA 95655
Attn: Human Trafficking Advocacy (HA) Program
RE: Fresno County Application
Good Morning,
Attached please find Fresno County Probation Department's Human Trafficking Advocacy(HA)
Program application for the grant subaward performance period beginning January 1, 2022 and
ending December 31, 2022.
Due to the meeting schedule and processing requirements for agenda items to reach the Fresno
County Board of Supervisors, it was not possible to secure formal authorization prior to the
submittal of this application.
We expect the application to be submitted to the Board of Supervisors as soon as possible. Upon
the Board's approval,the signed Grant Subaward Face Sheet. Certification of Assurance of
Compliance,and Subrecipient Grants Management Assessment will be submitted to you.
Please let me know if anything further is required.
Respectfully,
Kirk Ila nes
Chief Probation Officer
Enclosures
OFFICE OF THE CHIEF PROBATION OFFICER
3333 F American Ave./Building 701 /Suite B/Fresno,California 93725
Phone(559)600-1294/FAX(559)455-2488
The County of Fresno is an Equal Employment Opportunity Employer