HomeMy WebLinkAboutAgreement A-22-279 with The Counseling Psychotherapy Center Inc..pdf Agreement No. 22-279
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated June 21, 2022 and is between
3 The Counseling and Psychotherapy Center of Greater Boston, Inc., a Massachusetts
4 corporation ("Contractor"), and the County of Fresno, a political subdivision of the State of
5 California ("County").
6 Recitals
7 A. The County, through its Probation Department (Department), has determined there is a
8 need for services that address all components of juvenile sexual offending (JSO) treatment
9 programming for youth in the community, youth in-custody, and youth being released from the
10 Juvenile Justice Campus (JJC) facility.
11 B. On September 30, 2020, SB 823 was signed into law, which stopped the intake of youth
12 to Division of Juvenile Justice (DJJ) custodial facilities on July 1, 2021. DJJ is planned to
13 permanently close on June 30, 2023. The closure of DJJ will transfer responsibility for the
14 custody, care, and supervision of high-risk youth from the DJJ to the local county jurisdiction. As
15 a result, the county created a subcommittee of the multiagency juvenile justice coordinating
16 council to develop a plan that described the facilities, programs, placements, services,
17 supervision and reentry strategies that are needed to provide appropriate rehabilitation and
18 supervision services for the DJJ realignment target population and other probation youth
19 ("Realignment Plan").
20 C. The Realignment Plan, required by Welfare and Institutions Code section 1995,
21 submitted to the Office of Youth and Community Restoration on January 1, 2022, and approved
22 by the Board of Supervisors on June 7, 2022, describes the sexual offending treatment
23 programming and treatment to be provided to youth offenders by the County.
24 D. The County issued Request for Proposal (RFP) Number 22-048 on March 4, 2022, and
25 Addendum One on March 17,2022 (collectively, the "County's UP"), which solicited proposals
26 from eligible, qualified vendors to provide the requested sexual offending programming and
27 treatment services;
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1 E. Contractor responded to the RFP, and represents they are willing and able to provide
2 such services to the County, which shall be based on evidence-based cognitive behavioral
3 therapies, family interventions, and juvenile sexual offending-specific treatment programming, in
4 accordance with the terms of this Agreement.
5 The parties therefore agree as follows:
6 Article 1
7 Contractor's Services
8 1.1 Scope of Services. The Contractor shall perform all of the services provided in
9 Exhibit A to this Agreement, titled "Scope of Services."
10 1.2 Representation. The Contractor represents that it is qualified, ready, willing, and
11 able to perform all of the services provided in this Agreement.
12 1.3 Compliance with Laws. The Contractor shall, at its own cost, comply with all
13 applicable federal, state, and local laws and regulations in the performance of its obligations
14 under this Agreement, including but not limited to workers compensation, labor, and
15 confidentiality laws and regulations.
16 1.4 Consistent Federal Income Tax Position. The Contractor acknowledges that the
17 JJC has been acquired or improved (and is situated on land that has been acquired) using net
18 proceeds of governmental tax-exempt bonds ("Bond-Financed Facility"). Contractor agrees that,
19 with respect to this Agreement and the Bond-Financed Facility, Contractor is not entitled to take,
20 and shall not take, any position (also known as a "tax position") with the Internal Revenue
21 Service that is inconsistent with being a "service provider" to the Count, as a "qualified user"
22 with respect to the Bond-Financed Facility, as "managed property," as all of those terms are
23 used in Internal Revenue Service Revenue Procedure 2016-44 and 2017-13, as applicable, and
24 to that end, for example, and not as a limitation, Contractor agrees that Contractor shall not, in
25 connection with any federal income tax return that they file with the Internal Revenue Service or
26 any other statement or information that it provides to the Internal Revenue Service, (a) claim
27 ownership, or that it is a lessee, of any portion of the Bond-Financed Facility, or (b) claim any
28 depreciation or amortization (as referenced in Internal Revenue Service Revenue Procedure
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1 2016-44) or amortization deduction (as referenced in Internal Revenue Service Revenue
2 Procedure 2017-13), investment tax credit, or deduction for any payment as rent with respect to
3 the Bond-Financed Facility.
4 1.5 Contractor must comply with the Department's Hostage Situation Policy, as well as
5 the Department's JJC Manual Policy for Vendors, Volunteers and Student Interns, as described
6 in Exhibit E to this Agreement.
7 Article 2
8 County's Responsibilities
9 2.1 The County shall conduct background checks on all personnel which Contractor will
10 assign to work in all juvenile sexual offending treatment programming. The background check
11 will be conducted at the Department's expense. The Department shall immediately notify
12 Contractor if an employee of Contractor is found to be unacceptable for admission into the JJC,
13 or unacceptable to provide these services at any location.
14 2.2 The County shall compensate Contractor in accordance with Article 3,
15 "Compensation, Invoices, and Payments," of this Agreement.
16 2.3 COUNTY's Chief Probation Officer, or his or her designee, shall designate and
17 provide office space, approximately 143 square feet in size, at the JJC, as well as supplies and
18 equipment, including desk phones, computers, monitors, and access to fax machines, copiers,
19 and sanitation stations in such office space, all in such amounts or numbers as determined by
20 the COUNTY's Chief Probation Officer, or his or her designee, for CONTRACTOR to utilize
21 under the terms and conditions of this Agreement, at no charge to CONTRACTOR for such use
22 of space, including such office supplies and office equipment in such office space. COUNTY
23 shall have the right to enter such office space at all times, it being understood that
24 CONTRACTOR may not control or exclusively possess such office space.
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1 Article 3
2 Compensation, Invoices, and Payments
3 3.1 The County agrees to pay, and the Contractor agrees to receive, compensation for
4 the performance of its services under this Agreement, as described in Exhibit B to this
5 Agreement, titled "Compensation."
6 3.2 Maximum Compensation. The maximum compensation payable to the Contractor
7 under this Agreement is Four Hundred Twenty-One Thousand, Four Hundred One Dollars
8 ($421,401) for the period from July 1, 2022 until June 30, 2023. The maximum compensation
9 payable to the Contractor under this Agreement is Four Hundred Twenty-Seven Thousand,
10 Three Hundred Sixty Eight Dollars ($427,368) for the period from July 1, 2023 until June 30,
11 2024. The maximum compensation payable to the Contractor under this Agreement is Four
12 Hundred Forty-Eight Thousand, Three Hundred Six Dollars ($448,306) for the period from July
13 1, 2024 until June 30, 2025. The maximum compensation payable to the Contractor under this
14 Agreement is Four Hundred Sixty-Five Thousand, Two Hundred Five Dollars ($465,205) for the
15 period from July 1, 2025 until June 30, 2026. The maximum compensation payable to the
16 Contractor under this Agreement is Four Hundred Eighty-One Thousand, Eight Hundred
17 Seventy-Seven Dollars ($481,877) for the period from July 1, 2026 until June 30, 2027. In no
18 event shall compensation paid for services performed under this Agreement exceed Two
19 Million, Two Hundred Forty-Four Thousand, One Hundred Fifty-Seven Dollars ($2,244,157)
20 during the total possible five-year term of this Agreement. It is understood that all expenses
21 incidental to Contractor's performance of services under this Agreement shall be borne by
22 Contractor. The Contractor acknowledges that the County is a local government entity, and
23 does so with notice that the County's powers are limited by the California Constitution and by
24 State law, and with notice that the Contractor may receive compensation under this Agreement
25 only for services performed according to the terms of this Agreement and while this Agreement
26 is in effect, and subject to the maximum amount payable under this section. The Contractor
27 further acknowledges that County employees have no authority to pay the Contractor except as
28 expressly provided in this Agreement.
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1 3.3 Invoices. The Contractor shall bill County per service performed, as described in
2 Exhibit B. The Contractor shall submit monthly invoices for services performed; each monthly
3 invoice amount shall not exceed one-twelfth of the maximum annual compensation described in
4 Exhibit B. The monthly invoices shall be submitted to Fresno County Probation Department,
5 3333 East American Ave. Bldg. 701 Ste. B Fresno CA, 93725 or electronically to:
6 'robationinvoices(a)_co.fresno.ca.us. The Contractor shall submit each invoice within 60 days
7 after the month in which the Contractor performs services, and within 60 days after the end of
8 the term or termination of this Agreement.
9 3.4 Payment. The County shall pay each correctly completed and timely submitted
10 invoice within 45 days after receipt. The County shall remit any payment to the Contractor's
11 address specified in the invoice.
12 3.5 Incidental Expenses. The Contractor is solely responsible for all of its costs and
13 expenses that are not specified as payable by the County under this Agreement.
14 Article 4
15 Term of Agreement
16 4.1 Term. This Agreement is effective on July 1, 2022 and terminates on June 30, 2025,
17 except as provided in section 4.2, "Extension," or Article 6, "Termination and Suspension,"
18 below.
19 4.2 Extension. The term of this Agreement may be extended for no more than two, one-
20 year periods only upon written approval of both parties at least 30 days before the first day of
21 the next one-year extension period. The Chief Probation Officer or his or her designee is
22 authorized to sign the written approval on behalf of the County based on the Contractor's
23 satisfactory performance. The extension of this Agreement by the County is not a waiver or
24 compromise of any default or breach of this Agreement by the Contractor existing at the time of
25 the extension whether or not known to the County.
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1 Article 5
2 Notices
3 5.1 Contact Information. The persons and their addresses having authority to give and
4 receive notices provided for or permitted under this Agreement include the following:
5 For the County:
Chief Probation Officer
6 County of Fresno
Probation Department
7 3333 E. American Ave., Suite B
Fresno, CA 93725
8
For the Contractor:
9 President
The Counseling and Psychotherapy Center, Inc.
10 4120 SE International Way, Suite A213
Portland, OR 97222
11 Kellie.m@cpcamerica.com
Tel: 866.411.0863
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5.2 Change of Contact Information. Either party may change the information in section
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5.1 by giving notice as provided in section 5.3.
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5.3 Method of Delivery. Each notice between the County and the Contractor provided
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for or permitted under this Agreement must be in writing, state that it is a notice provided under
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this Agreement, and be delivered either by personal service, by first-class United States mail, by
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an overnight commercial courier service, by telephonic facsimile transmission, or by Portable
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Document Format (PDF) document attached to an email.
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(A) A notice delivered by personal service is effective upon service to the recipient.
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(B) A notice delivered by first-class United States mail is effective three County
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business days after deposit in the United States mail, postage prepaid, addressed to the
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recipient.
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(C)A notice delivered by an overnight commercial courier service is effective one
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County business day after deposit with the overnight commercial courier service,
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delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
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the recipient.
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(D)A notice delivered by telephonic facsimile transmission or by PDF document
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attached to an email is effective when transmission to the recipient is completed (but, if
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1 such transmission is completed outside of County business hours, then such delivery is
2 deemed to be effective at the next beginning of a County business day), provided that
3 the sender maintains a machine record of the completed transmission.
4 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
5 nothing in this Agreement establishes, waives, or modifies any claims presentation
6 requirements or procedures provided by law, including the Government Claims Act (Division 3.6
7 of Title 1 of the Government Code, beginning with section 810).
8 Article 6
9 Termination and Suspension
10 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
11 contingent on the approval of funds by the appropriating government agency. If sufficient funds
12 are not allocated, then the County, upon at least 30 days' advance written notice to the
13 Contractor, may:
14 (A) Modify the services provided by the Contractor under this Agreement; or
15 (B) Terminate this Agreement.
16 6.2 Termination for Breach.
17 (A) Upon determining that a breach (as defined in paragraph (C) below) has
18 occurred, the County may give written notice of the breach to the Contractor. The written
19 notice may suspend performance under this Agreement, and must provide at least 30
20 days for the Contractor to cure the breach.
21 (B) If the Contractor fails to cure the breach to the County's satisfaction within the
22 time stated in the written notice, the County may terminate this Agreement immediately.
23 (C) For purposes of this section, a breach occurs when, in the determination of the
24 County, the Contractor has:
25 (1) Obtained or used funds illegally or improperly;
26 (2) Failed to comply with any part of this Agreement;
27 (3) Submitted a substantially incorrect or incomplete report to the County; or
28 (4) Improperly performed any of its obligations under this Agreement.
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1 6.3 Termination without Cause. In circumstances other than those set forth above, the
2 County may terminate this Agreement by giving at least 30 days advance written notice to the
3 Contractor.
4 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
5 under this Article 6 is without penalty to or further obligation of the County.
6 6.5 County's Rights upon Termination. Upon termination for breach under this Article
7 6, the County may demand repayment by the Contractor of any monies disbursed to the
8 Contractor under this Agreement that, in the County's sole judgment, were not expended in
9 compliance with this Agreement. The Contractor shall promptly refund all such monies upon
10 demand. This section survives the termination of this Agreement.
11 Article 7
12 Independent Contractor
13 7.1 Status. In performing under this Agreement, the Contractor, including its officers,
14 agents, employees, and volunteers, is at all times acting and performing as an independent
15 contractor, in an independent capacity, and not as an officer, agent, servant, employee,joint
16 venturer, partner, or associate of the County.
17 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
18 manner or method of the Contractor's performance under this Agreement, but the County may
19 verify that the Contractor is performing according to the terms of this Agreement.
20 7.3 Benefits. Because of its status as an independent contractor, the Contractor has no
21 right to employment rights or benefits available to County employees. The Contractor is solely
22 responsible for providing to its own employees all employee benefits required by law. The
23 Contractor shall save the County harmless from all matters relating to the payment of
24 Contractor's employees, including compliance with Social Security withholding and all related
25 regulations.
26 7.4 Services to Others. The parties acknowledge that, during the term of this
27 Agreement, the Contractor may provide services to others unrelated to the County.
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1 Article 8
2 Indemnity and Defense
3 8.1 Indemnity. The Contractor shall indemnify and hold harmless and defend the
4 County (including its officers, agents, employees, and volunteers) against all claims, demands,
5 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
6 liabilities of any kind to the County, the Contractor, or any third party that arise from or relate to
7 the performance or failure to perform by the Contractor (or any of its officers, agents,
8 subcontractors, or employees) under this Agreement. The County may conduct or participate in
9 its own defense without affecting the Contractor's obligation to indemnify and hold harmless or
10 defend the County.
11 8.2 Survival. This Article 8 survives the termination or expiration of this Agreement.
12 Article 9
13 Insurance
14 9.1 The Contractor shall comply with all the insurance requirements in Exhibit D to this
15 Agreement.
16 Article 10
17 Inspections, Audits, and Public Records
18 10.1 Inspection of Documents. The Contractor shall make available to the County, and
19 the County may examine at any time during business hours and as often as the County deems
20 necessary, all of the Contractor's records and data with respect to the matters covered by this
21 Agreement, excluding attorney-client privileged communications. The Contractor shall, upon
22 request by the County, permit the County to audit and inspect all of such records and data to
23 ensure the Contractor's compliance with the terms of this Agreement.
24 10.2 State Audit Requirements. If the compensation to be paid by the County under this
25 Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the
26 California State Auditor, as provided in Government Code section 8546.7, for a period of three
27 years after final payment under this Agreement. This section survives the termination of this
28 Agreement.
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1 10.3 Public Records. The County is not limited in any manner with respect to its public
2 disclosure of this Agreement or any record or data that the Contractor may provide to the
3 County. The County's public disclosure of this Agreement or any record or data that the
4 Contractor may provide to the County may include but is not limited to the following:
5 (A) The County may voluntarily, or upon request by any member of the public or
6 governmental agency, disclose this Agreement to the public or such governmental
7 agency.
8 (B) The County may voluntarily, or upon request by any member of the public or
9 governmental agency, disclose to the public or such governmental agency any record or
10 data that the Contractor may provide to the County, unless such disclosure is prohibited
11 by court order.
12 (C)This Agreement, and any record or data that the Contractor may provide to the
13 County, is subject to public disclosure under the Ralph M. Brown Act (California
14 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
15 (D)This Agreement, and any record or data that the Contractor may provide to the
16 County, is subject to public disclosure as a public record under the California Public
17 Records Act (California Government Code, Title 1, Division 7, Chapter 3.5, beginning
18 with section 6250) ("CPRA").
19 (E) This Agreement, and any record or data that the Contractor may provide to the
20 County, is subject to public disclosure as information concerning the conduct of the
21 people's business of the State of California under California Constitution, Article 1,
22 section 3, subdivision (b).
23 (F) Any marking of confidentiality or restricted access upon or otherwise made with
24 respect to any record or data that the Contractor may provide to the County shall be
25 disregarded and have no effect on the County's right or duty to disclose to the public or
26 governmental agency any such record or data.
27 10.4 Public Records Act Requests. If the County receives a written or oral request
28 under the CPRA to publicly disclose any record that is in the Contractor's possession or control,
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1 and which the County has a right, under any provision of this Agreement or applicable law, to
2 possess or control, then the County may demand, in writing, that the Contractor deliver to the
3 County, for purposes of public disclosure, the requested records that may be in the possession
4 or control of the Contractor. Within five business days after the County's demand, the
5 Contractor shall (a) deliver to the County all of the requested records that are in the Contractor's
6 possession or control, together with a written statement that the Contractor, after conducting a
7 diligent search, has produced all requested records that are in the Contractor's possession or
8 control, or (b) provide to the County a written statement that the Contractor, after conducting a
9 diligent search, does not possess or control any of the requested records. The Contractor shall
10 cooperate with the County with respect to any County demand for such records. If the
11 Contractor wishes to assert that any specific record or data is exempt from disclosure under the
12 CPRA or other applicable law, it must deliver the record or data to the County and assert the
13 exemption by citation to specific legal authority within the written statement that it provides to
14 the County under this section. The Contractor's assertion of any exemption from disclosure is
15 not binding on the County, but the County will give at least 10 days' advance written notice to
16 the Contractor before disclosing any record subject to the Contractor's assertion of exemption
17 from disclosure. The Contractor shall indemnify the County for any court-ordered award of costs
18 or attorney's fees under the CPRA that results from the Contractor's delay, claim of exemption,
19 failure to produce any such records, or failure to cooperate with the County with respect to any
20 County demand for any such records.
21 Article 11
22 Disclosure of Self-Dealing Transactions
23 11.1 Applicability. This Article 11 applies if the Contractor is operating as a corporation,
24 or changes its status to operate as a corporation.
25 11.2 Duty to Disclose. If any member of the Contractor's board of directors is party to a
26 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
27 "Self-Dealing Transaction Disclosure Form" (Exhibit C to this Agreement) and submitting it to
28 the County before commencing the transaction or immediately after.
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1 11.3 Definition. "Self-dealing transaction" means a transaction to which the Contractor is
2 a party and in which one or more of its directors, as an individual, has a material financial
3 interest.
4 Article 12
5 General Terms
6 12.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
7 Agreement may not be modified, and no waiver is effective, except by written agreement signed
8 by both parties. The Contractor acknowledges that County employees have no authority to
9 modify this Agreement except as expressly provided in this Agreement.
10 12.2 Non-Assignment. Neither party may assign its rights or delegate its obligations
11 under this Agreement without the prior written consent of the other party.
12 12.3 Governing Law. The laws of the State of California govern all matters arising from
13 or related to this Agreement.
14 12.4 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
15 County, California. Contractor consents to California jurisdiction for actions arising from or
16 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
17 brought and maintained in Fresno County.
18 12.5 Construction. The final form of this Agreement is the result of the parties' combined
19 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
20 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
21 against either party.
22 12.6 Days. Unless otherwise specified, "days" means calendar days.
23 12.7 Headings. The headings and section titles in this Agreement are for convenience
24 only and are not part of this Agreement.
25 12.8 Severability. If anything in this Agreement is found by a court of competent
26 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
27 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
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1 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
2 intent.
3 12.9 Nondiscrimination. During the performance of this Agreement, the Contractor shall
4 not unlawfully discriminate against any employee or applicant for employment, or recipient of
5 services, because of race, religious creed, color, national origin, ancestry, physical disability,
6 mental disability, medical condition, genetic information, marital status, sex, gender, gender
7 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
8 all applicable State of California and federal statutes and regulation.
9 12.10 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
10 of the Contractor under this Agreement on any one or more occasions is not a waiver of
11 performance of any continuing or other obligation of the Contractor and does not prohibit
12 enforcement by the County of any obligation on any other occasion.
13 12.11 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
14 between the Contractor and the County with respect to the subject matter of this Agreement,
15 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
16 publications, and understandings of any nature unless those things are expressly included in
17 this Agreement. If there is any inconsistency between the terms of this Agreement without its
18 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
19 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
20 exhibits.
21 12.12 No Third-Party Beneficiaries. This Agreement does not and is not intended to
22 create any rights or obligations for any person or entity except for the parties.
23 12.13 Authorized Signature. The Contractor represents and warrants to the County that:
24 (A) The Contractor is duly authorized and empowered to sign and perform its
25 obligations under this Agreement.
26 (B) The individual signing this Agreement on behalf of the Contractor is duly
27 authorized to do so and his or her signature on this Agreement legally binds the
28 Contractor to the terms of this Agreement.
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1 12.14 Electronic Signatures. The parties agree that this Agreement may be executed by
2 electronic signature as provided in this section.
3 (A) An "electronic signature" means any symbol or process intended by an individual
4 signing this Agreement to represent their signature, including but not limited to (1) a
5 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
6 electronically scanned and transmitted (for example by PDF document) version of an
7 original handwritten signature.
8 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
9 equivalent to a valid original handwritten signature of the person signing this Agreement
10 for all purposes, including but not limited to evidentiary proof in any administrative or
11 judicial proceeding, and (2) has the same force and effect as the valid original
12 handwritten signature of that person.
13 (C)The provisions of this section satisfy the requirements of Civil Code section
14 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
15 Part 2, Title 2.5, beginning with section 1633.1).
16 (D) Each party using a digital signature represents that it has undertaken and
17 satisfied the requirements of Government Code section 16.5, subdivision (a),
18 paragraphs (1) through (5), and agrees that each other party may rely upon that
19 representation.
20 (E) This Agreement is not conditioned upon the parties conducting the transactions
21 under it by electronic means and either party may sign this Agreement with an original
22 handwritten signature.
23 12.15 Counterparts. This Agreement may be signed in counterparts, each of which is an
24 original, and all of which together constitute this Agreement.
25 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Agreement on the date stated in the introductory clause.
2
THE COUNSELING AND COUNTY OF FRESNO
3 PSYCHOTHERAPY CENTER OF GREATER
BOSTON INC. � ��
4
5 Brian Pacheco, Chairman of the Board of
✓�h�'L�' Supervisors of the County of Fresno
6 Kelli6 McNamara, President
Attest:
7 4120 SE International Way, Suite A213 Bernice E. Seidel
Portland, OR 97222 Clerk of the Board of Supervisors
8 County of Fresno, State of California
9
By: .r ✓L
10 DepVN
11 For accounting use only:
12 Org No.: 34409999
Account No.: 7295
13 Fund No.: 0001
Subclass No.: 10000
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Exhibit A
1 Scope of Services
2 Program Delivery Requirements:
3 Assessment:
4 The Contractor will use the following psychometric tools to identify treatment needs in
5 regard to sexual offending, including:
6 1. Juvenile Sex Offender Assessment Protocol — II (JSOAP) is a checklist for reviewing risk
7 factors associated with sexual and criminal offending in male adolescents aged 12 to 18
8 years.
9 2. Protective + Risk Observations for Eliminating Sexual Offense Recidivism (PROFESOR)
10 is a structured checklist to identify protective and risk factors in adolescents and
11 emerging adults (i.e., between the ages of 12 to 25 years) who have committed sexual
12 offenses.
13 3. Structured Assessment of Violence Risk in Youth (SAVRY) is a risk assessment
14 instrument designed to structure appraisals of violence risk and risk management plans
15 for adolescents.
16 Case Planning:
17 Staff of the Contractor will be a part of a multidisciplinary team that will be responsible for
18 supporting the case plan of each program participant. Contractor will conduct periodic reviews
19 of each program participant using the Juvenile Sex Offense Specific Treatment Needs and
20 Progress Scale to adjust case plans as needed. This information will be communicated to the
21 Probation Department ("Department") and juvenile court on a biannual basis, and as requested
22 by the Department, to inform decision-making about each program participant's case. The
23 Contractor will be responsible for monitoring and documenting progress, providing reports
24 relative to the sexual offending goals in the plan, and coordinating services with other providers
25 and Department staff.
26 Individual Treatment:
27 Contractor will provide individual treatment to each youth referred by the Department using a
28 cognitive behavioral model. This treatment should address the youth within their cultural
A-1
Exhibit A
1 context, and involve each youth's family, and Contractor will work with the Department to ensure
2 the individual treatment meets the Department's needs. Specialized training in juvenile sex
3 offender treatment provided through the Association of Treatment of Sex Abusers (ATSA) will
4 be available to Contractor's staff members that are working with program participants.
5 Group Intervention:
6 Contractor shall utilize the I Decide: Cognitive-Behavioral Intervention to Control Impulses and
7 Create Identity curriculum for group intervention: I Decide targets sexually maladaptive behavior
8 in moderate to higher risk adolescents. It is intended to: (1) promote healthy sexual attitudes
9 and behavior; (2) encourage youth to take responsibility for behaviors; (3) identify and replace
10 risky thinking; (4) learn to manage emotions; (5) develop the ability to take the perspective of
11 others; (6) build social skills to strengthen relationships; (7) support the formation of a positive
12 identity; and (8) strengthen bonds with family members. The curriculum contains a total of 30
13 sessions that are designed to be delivered in a one-hour group session format. The group will
14 need to adhere to age-related guidelines and be limited to a maximum of 8 youth. Upon release
15 to the community, structured aftercare and advanced practice sessions related to the
16 intervention shall be offered in the community. The Department will also create a virtual option
17 for aftercare to be delivered to realigned youth in rural communities across the region. The
18 Contractor will deliver these virtual sessions.
19 Family Interventions:
20 The Family Systems Trauma (FST) model is an evidence-based framework that has
21 demonstrated positive outcomes in terms of family reunification. Contractor shall implement this
22 model in working with the general population of realigned youth in Fresno County, as well as
23 participants in this regional hub program, as it is deemed appropriate by the Probation
24 Department. Training can also be made available on this model for the Contractor.
25 Reporting Requirements:
26 Contractor will meet the following reporting requirements:
27 Maintain a tracking log to identify delivery of services and length of time in services after
28 each session for each individual.
A-2
Exhibit A
1 • Complete clinical documentation of individual progress on at least a weekly basis.
2 • Provide monthly reports to the Department to address progress and outcomes.
3 o The monthly reporting should also provide statistical information that summarizes
4 the number of sessions the Contractor completed with each youth.
5 0 Provide clinical summaries for Court, at the request of the Department.
6 . Provide any other reports requested by the Department.
7 Contractor Requirements:
8 Contractor shall provide Assessment, Case Planning, Individualized Treatment, Group
9 Intervention, and Family Interventions, as described above. Contractor shall provide these
10 services through two (2) Full-Time Clinicians, one (1) Clinical Supervisor, one (1) Program
11 Coordinator, one (1) Contract Manager, and one (1) Extra-Help staff in order to perform the
12 requested services and polygraph services as needed (not for youth under the age of 18).
13 Contractor will address the treatment needs of any youth referred by the Department.
14 Contractor will work with the Department to develop a schedule of services that best meets the
15 assessed needs of youth, including non-traditional hours and evenings (afternoons, evenings,
16 and weekends), and deliveries of service at the JJC, locally in the Fresno community, and
17 supplemental virtual services, as needed. Scheduling is subject to change based on the
18 availability of youth.
19 Contractor shall bill the County Fifty Two Dollars ($52) per participant for Ninety Minutes
20 (90) of group intervention, twice per week in custody, or once per week in the community.
21 Contractor shall bill the County Thirty Six Dollars ($36) per participant for Sixty Minutes (60) of
22 group intervention for smaller specialized groups of Four (4) or less. Contractor shall bill One
23 Hundred Twenty Nine Dollars ($129) per individual treatment, which can include the family or
24 chaperone, based on the youth's preference. All services will be provided by Licensed Clinicians
25 or Psychologists, or Registered Associate Therapist, Social Workers or a Registered
26 Psychological Assistant.
27 Group facilitators are required to be trained by a certified trainer prior to delivery of the
28 curriculum. The Department will provide facilitator training for Contractor following contract
A-3
Exhibit A
1 execution. The Department n will also provide access to a Training of Trainers (ToT) for those
2 facilitators who complete two full rounds of the curriculum. Those who achieve certification in
3 the ToT process will be able to train anyone in their agency and other providers serving
4 Department referrals. The Department will assist with this process and coordinate training for
5 the Contractor.
6 The Contractor will be required to demonstrate fidelity to the programming model(s)
7 selected by the Department, including staff training and fidelity monitoring and coaching, and
8 review of clinical documentation. The Department will deliver services as designed, and will
9 actively engage in external fidelity monitoring and Continuous Quality Improvement (CQI) by the
10 Department or an identified third-party, as well as developing internal capacity for fidelity
11 monitoring with the support of the Department or an identified third-party. Facilitators that are
12 evaluated in the below satisfactory range on an objective fidelity monitoring tool, will be required
13 to participate in coaching and/or supervision to support their learning towards proficient delivery
14 of the intervention(s). In addition to proficiency in delivery, the Contractor will be monitored for
15 adherence to the agreed upon schedule of group sessions, individual interventions, progress
16 review meetings, documentation requirements, and appropriateness of membership and
17 number of participants in the groups.
18 Each of Contractor's staff entering the JJC facilities shall provide proof of a negative skin
19 test for tuberculosis (TB) within the past six (6) months, or, for positive Purified Protein
20 Derivative (PPD) reactors, initial assessment and yearly assessment for signs and symptoms of
21 disease. Contractor's staff will be required to comply with the most current California
22 Department of Public Health (CDPH) and California Division of Occupational Safety and Health
23 (Cal/OSHA) COVID-19 guidelines, including guidelines specific to correctional facilities.
24 Contractors will provide the Department with a written statement that their employees have
25 either provided proof of COVID-19 vaccination or proof of weekly testing (with negative results)
26 and that Contractor's employees pass clearance. The Contractor is obligated to comply with any
27 future updated or amended COVID-19 guidelines from CDPH and Cal/OSHA.
28
A-4
Exhibit A
1 Contractor shall comply with all Prison Rape Elimination Act (PREA) (42 U.S.C. §
2 15601et seq.) standards for juvenile correctional facilities. Pursuant to federal regulations (28
3 CFR §115.332), the Department shall provide training to Contractor's personnel regarding their
4 responsibilities under the Department's sexual abuse and sexual harassment prevention,
5 detection, and response policies and procedures at no cost to CONTRACTOR.
6 Contractor must comply with the Department's Hostage Situation Policy, as well as the
7 Department's JJC Manual Policy for Vendors, Volunteers and Student Interns (Exhibit E).
8 Contractor must adhere to JJC policies and Department policies and any changes or updates to
9 such policies. Current Departmental policies can be reviewed here:
10 https://www.co.fresno.ca.us/departments/probation/policy-manual,
11 A background investigation will be completed for all staff involved. The Group Facilitators must
12 possess a minimum of a Masters' Degree in Social Work or a closely related field.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
A-5
Exhibit B
1 Compensation
2 The Contractor will be compensated for performance of its services under this
3 Agreement as provided in this Exhibit B. The Contractor is not entitled to any compensation
4 except as expressly provided in this Exhibit B.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
B-1
Exhibit B
Page 1
Counseling and
Psychotherapy
Center Inc.
The Counseling and Psychotherapy Centers, Inc.
Promoting Community Safety Through Management and Treatment
CPC Treatment Services: Program for Youth
SERVICE UNIT PRICE Notes
Group therapy (90 min) price per $52 Twice per week in custody; Once per week
participant in community;
Group therapy (60 min) price per Shorter 60 minute group designed for
$36 specialized group, must be 4 or less
participant participants planned
Individual Therapy/Family Monthly or as needed; more frequent if not
Therapy $129 appropriate for group setting; price same for
all 3 services
Initial Assessment $1200 Initial Intake, Orientation and Full Evaluation
To be conducted on annual basis,to assess progress
Assessment Update $175 and risk;updated J-SOAP,others as needed for
treatment planning and programming
Case Planning/Collaboration $100 CPC Administrative staff may be present to
Meetings/Trainings (per hour) assist clinical team in documented/follow up.
Final Discharge Includes assessment update, discharge
Planning/Report $150 planning and summary report
Polygraph Test $400
*All services listed above will be provided by Licensed Clinicians or Psychologists or Registered
Associate Therapists, Social Workers or a Registered Psychological Assistant. All CPC clinicians
receive specialized training and supervision regardless of licensure status or experience.
CPC-2022
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2022-2023 Page 2
Organization/Agency: CPC Counseling and Psychotherapy Center, Inc.
Program/Service: Program for Youth SO Treatment- Juveniles
SALARIES & BENEFITS Annual Budget Notes/Comments/Description
Regular Salaries $ 248,460 PT fits JJC schedule opening best
Extra Help 4,860 Startup intake assessments @ $45 per hour
Standby Pay Emergency call back
Overtime
Holiday OT
Unemployment Insurance 11,429
Retirement Contribution 9,938 4% 401 K match
OASDI Contribution -
Workers Comp Contribution 7,230
Health Insurance Contribution 51,264
Life & Disability Insurance 711
Benefits Administration 4,870
Other (describe) 1,600 training stipend $500 FT
Object Total $ 340,362
SERVICES and SUPPLIES Annual Budget Notes/Comments/Description
Clothing & Personal Supplies
Mobile Communication 2,235
Telephone Charges
Food 1,200 energy bars fruit for juveniles after school
Household Expense
Liability Insurance 2,962
Insurance - Other 813
Maintenance - Equipment 989
Maintenance - Build & Grounds 2,400
Med, Dental, & Lab Supplies
Memberships 100
Office Expense 426
Postage 158
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2022-2023 Page 3
Organization/Agency: CPC Counseling and Psychotherapy Center, Inc.
Printing 213
Books and Publications 5,400
ADP HR Charge 4,203
ADP Financials Charge 1,278
Prof& Specialized Services 2,600
Data Processing Services 2,470
Publications & Legal Notices 426
Operating Lease Building 5,376
Facility Services Charge
Operating Lease Equipment
Small Tools & Instruments 2,200
Special Dept Expense
Trans, Travel & Education 690
Trans & Travel County Garage
Utilities 900
Other (describe)
Object Total $ 37,039
FIXED ASSETS
(add description - e.g., vehicle)
Object Total $ 44,000
INDIRECT COST - Max. of 15% of Salaries and Benefits for non-profit organization
Object Total
TOTAL BUDGET $ 421,401
RFP 22-048 Exhibit B -Salary Benefit Detail by Position Exhibit B
2022-2023 Page 4
Unemp. Workers Health Life & Retire- Benefits
Position FTE Salary Insurance OASDI Comp Insurance Disability ment Admin Other Total Description of Other
Licensed Clinician 0.5 $37,500 1725 0 1091.25 8010 79 1500 735 250 $50,890 Training stipend
Program Coordinator 0.25 $15,600 718 0 454 4005 79 624 306 125 $21,910 Training stipend
Clinical Supervisor 0.25 $ 22,500 1035 0 655 4005 79 900 441 125 $29,740 Training stipend
Licensed Clinician 0.5 $37,500 1725 0 1091 8010 79 1500 735 250 $50,890 Training stipend
Licensed Clinician 0.5 $37,500 1725 0 1091 8010 79 1500 735 250 $50,890 Training stipend
Licensed Clinician 0.5 $37,500 1725 0 1091 8010 79 1500 735 250 $50,890 Training stipend
Licensed Clinician 0.5 $37,500 1725 01 1091 8010 79 1500 735 250 $50,890 Training stipend
Contract manager 0.2 18000 828 0 524 3204 79 720 353 100 $23,808 Training stipend
Extra Help 4860 224 0 141 0 79 194.4 95 0 $5,594 Training stipend
3.20 $248,460 $11,429 $0 $7,230 $51,264 $711 $9,938 $4,870 $1,600 $335,503 $0
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
2023-2024 Page 5
Organization/Agency: Counseling & Psychotherapy Center, Inc
Program/Service: Juvenile Sexual Offending Treatment Programming
SALARIES & BENEFITS Annual Budget Notes/Comments/Description
Regular Salaries 253,344
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 11,654
Retirement Contribution 10,134
OASDI Contribution
Workers Comp Contribution 7,372
Health Insurance Contribution 53,315
Life & Disability Insurance 657
Benefits Administration 4,966
Other (describe) 1,600 Continuing Ed stipend
Object Total $ 340,362
SERVICES and SUPPLIES Annual Budget Notes/Comments/Description
Clothing & Personal Supplies
Mobile Communication 2,324
Telephone Charges
Food 1,248 can't change a hungry kid
Household Expense
Liability Insurance 3,080
Insurance - Other 846
Maintenance - Equipment 1,029
Maintenance - Build & Grounds 2,496
Med, Dental, & Lab Supplies
Memberships 104
Office Expense 443
Postage 164
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
2023-2024 Page 6
Organization/Agency: Counseling & Psychotherapy Center, Inc
Printing 222
Books and Publications 5,616
PeopleSoft HR Charge 4,371
PeopleSoft Financials Charge 1,329
Prof& Specialized Services 2,704
Data Processing Services 443
Publications & Legal Notices
Operating Lease Building 5,591
Facility Services Charge
Operating Lease Equipment
Small Tools & Instruments 2,288
Special Dept Expense
Trans, Travel & Education 718
Trans & Travel County Garage
Utilities 936
Other (describe)
Object Total $ 35,952
FIXED ASSETS
(add description - e.g., vehicle)
Object Total $ -
INDIRECT COST - Max. of 15% of Salaries and Benefits for non-profit organization
Object Total $ 51,054
TOTAL BUDGET $ 427,368
RFP 22-048 Exhibit B -Salary Benefit Detail by Position Exhibit B
FY 2023-2024 Page 7
Unemp. Workers Health Life & Retire- Benefits
Position FTE Salary Insurance OASDI Comp Insurance Disability ment Admin Other Total Description of Other
Licensed Clinician 0.5 $39,000 1794 0 1134.9 8330.4 79 1560 764.4 250 $52,913 Training stipend
Program Coordinator 0.25 $16,224 746 0 472 4165.2 79 648.96 318 125 $22,779 Training stipend
Clinical Supervisor 0.25 $ 23,400 1076 0 681 4165.2 79 936 459 125 $30,921 Training stipend
Licensed Clinician 0.5 $39,000 1794 0 1135 8330.4 79 1560 764 250 $52,913 Training stipend
Licensed Clinician 0.5 $39,000 1794 0 1135 8330.4 79 1560 764 250 $52,913 Training stipend
Licensed Clinician 0.5 $39,000 1794 0 1135 8330.4 79 1560 764 250 $52,913 Training stipend
Licensed Clinician 0.5 $39,000 1794 01 1135 8330.4 79 1560 764 250 $52,913 Training stipend
Contract manager 0.2 18720 861 0 545 3332.16 79 748.8 367 100 $24,753 Training stipend
3.20 $253,344 $11,654 $0 $7,372 $53,315 $632 $10,134 $4,966 $1,600 $343,016 $0
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2024-2025 Page 8
Organization/Agency: CPC The Counseling and Psychotherapy Center, Inc.
Program/Service: Program for Youth SO Treatment-Juveniles
SALARIES & BENEFITS Annual Budget Notes/Comments/Description
Regular Salaries $ 263,478
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 12,120
Retirement Contribution 10,539
OASDI Contribution
Workers Comp Contribution 7,667
Health Insurance Contribution 55,447
Life & Disability Insurance 632
Benefits Administration 5,164
Other (describe)
Object Total $ 355,047
SERVICES and SUPPLIES Annual Budget Notes/Comments/Description
Clothing & Personal Supplies
Mobile Communication 2,414
Telephone Charges
Food 1,296
Household Expense
Liability Insurance 3,199
Insurance - Other 878
Maintenance - Equipment 1,068
Maintenance - Build & Grounds 2,592
Med, Dental, & Lab Supplies
Memberships 108
Office Expense 460
Postage 171
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2024-2025 Page 9
Organization/Agency: CPC The Counseling and Psychotherapy Center, Inc.
Printing 230
Books and Publications 5,832
PeopleSoft HR Charge 4,539
PeopleSoft Financials Charge 1,380
Prof& Specialized Services 2,808
Data Processing Services 2,668
Publications & Legal Notices 460
Operating Lease Building 5,806
Facility Services Charge
Operating Lease Equipment
Small Tools & Instruments 2,376
Special Dept Expense
Trans, Travel & Education 745
Trans & Travel County Garage
Utilities 972
Other (describe)
Object Total $ 40,002
FIXED ASSETS
(add description - e.g., vehicle)
Object Total $ -
INDIRECT COST - Max. of 15% of Salaries and Benefits for non-profit organization
Object Total $ 53,257
TOTAL BUDGET $ 448,306
RFP 22-048 Exhibit B -Salary Benefit Detail by Position Exhibit B
2024-2025 Page 10
Unemp. Workers Health Life & Retire- Benefits
Position FTE Salary Insurance OASDI Comp Insurance Disability ment Admin Other Total Description of Other
Licensed Clinician 0.5 $40,560 1865.76 0 1180.3 8663.616 79 1622.4 794.976 250 $55,016 Training stipend
Program Coordinator 0.25 $16,873 776 0 491 4331.808 79 674.9184 331 125 $23,682 Training stipend
Clinical Supervisor 0.25 $ 24,336 1119 0 708 4331.808 79 973.44 477 125 $32,150 Training stipend
Licensed Clinician 0.5 $40,560 1866 0 1180 8663.616 79 1622.4 795 250 $55,016 Training stipend
Licensed Clinician 0.5 $40,560 1866 0 1180 8663.616 79 1622.4 795 250 $55,016 Training stipend
Licensed Clinician 0.5 $40,560 1866 0 1180 8663.616 79 1622.4 795 250 $55,016 Training stipend
Licensed Clinician 0.5 $40,560 1866 01 1180 8663.616 79 1622.4 795 250 $55,016 Training stipend
Contract manager 0.2 $ 19,469 896 0 567 3465.446 79 778.752 382 100 $25,736 Training stipend
3.20 $263,478 $12,120 $0 $7,667 $55,447 $632 $10,539 $5,164 $1,600 $356,647 $0
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2025-2026 Page 11
Organization/Agency: CPC The Counseling and Psychotherapy Center, Inc.
Program/Service: Program for Youth SO Treatment-Juveniles
SALARIES & BENEFITS Annual Budget Notes/Comments/Description
Regular Salaries $ 274,017
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 12,605
Retirement Contribution 10,961
OASDI Contribution
Workers Comp Contribution 7,974
Health Insurance Contribution 55,447
Life & Disability Insurance 632
Benefits Administration 5,371
Other (describe) 1,600
Object Total $ 368,607
SERVICES and SUPPLIES Annual Budget Notes/Comments/Description
Clothing & Personal Supplies
Mobile Communication 2,503
Telephone Charges
Food 1,344
Household Expense
Liability Insurance 3,317
Insurance - Other 911
Maintenance - Equipment 1,108
Maintenance - Build & Grounds 2,688
Med, Dental, & Lab Supplies
Memberships 112
Office Expense 477
Postage
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2025-2026 Page 12
Organization/Agency: CPC The Counseling and Psychotherapy Center, Inc.
Printing 239
Books and Publications 6,048
PeopleSoft HR Charge 4,707
PeopleSoft Financials Charge 1,431
Prof& Specialized Services 2,912
Data Processing Services 2,766
Publications & Legal Notices 477
Operating Lease Building 6,021
Facility Services Charge
Operating Lease Equipment
Small Tools & Instruments 2,464
Special Dept Expense
Trans, Travel & Education 773
Trans & Travel County Garage
Utilities 1,008
Other (describe)
Object Total $ 41,307
FIXED ASSETS
(add description - e.g., vehicle)
Object Total $ -
INDIRECT COST - Max. of 15% of Salaries and Benefits for non-profit organization
Object Total $ 55,291
TOTAL BUDGET $ 465,205
RFP 22-048 Exhibit B -Salary Benefit Detail by Position Exhibit B
FY 2025-2026 Page 13
Unemp. Workers Health Life & Retire- Benefits
Position FTE Salary Insurance OASDI Comp Insurance Disability ment Admin Other Total Description of Other
Licensed Clinician 0.5 $42,182 1940.39 0 1227.51 8663.616 79 1687.296 $ 827 250 $56,857 Training stipend
Program Coordinator 0.25 $17,548 807 0 511 4331.808 79 701.9151 344 125 $24,447 Training stipend
Clinical Supervisor 0.25 $ 25,309 1164 0 737 4331.808 79 1012.378 496 125 $33,254 Training stipend
Licensed Clinician 0.5 $42,182 1940 0 1228 8663.616 79 1687.296 827 250 $56,857 Training stipend
Licensed Clinician 0.5 $42,182 1940 0 1228 8663.616 79 1687.296 827 250 $56,857 Training stipend
Licensed Clinician 0.5 $42,182 1940 0 1228 8663.616 79 1687.296 827 250 $56,857 Training stipend
Licensed Clinician 0.5 $42,182 1940 01 1228 8663.616 79 1687.296 827 250 $56,857 Training stipend
Contract manager 0.2 $ 20,248 931 0 589 3465.446 79 809.9021 397 100 $26,619 Training stipend
$ 274,017 $12,605 $0 $7,974 $55,447 $632 $10,961 $5,371 $1,600 $368,606 $0
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2026-2027 Page 14
Organization/Agency: CPC The Counseling and Psychotherapy Center, Inc.
Program/Service: Program for Youth SO Treatment-Juveniles
SALARIES & BENEFITS Annual Budget Notes/Comments/Description
Regular Salaries $ 284,978
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 13,109
Retirement Contribution 11,399
OASDI Contribution
Workers Comp Contribution 8,293
Health Insurance Contribution 57,665
Life & Disability Insurance 632
Benefits Administration 5,586
Other (describe)
Object Total $ 381,662
SERVICES and SUPPLIES Annual Budget Notes/Comments/Description
Clothing & Personal Supplies
Mobile Communication 2,593
Telephone Charges
Food 1,392
Household Expense
Liability Insurance 3,436
Insurance - Other 943
Maintenance - Equipment 1,147
Maintenance - Build & Grounds 2,784
Med, Dental, & Lab Supplies
Memberships 116
Office Expense 494
Postage 183
RFP 22-048 Exhibit B - Line Item Budget Exhibit B
FY 2026-2027 Page 15
Organization/Agency: CPC The Counseling and Psychotherapy Center, Inc.
Printing 247
Books and Publications 6,264
PeopleSoft HR Charge 4,875
PeopleSoft Financials Charge 1,482
Prof& Specialized Services 3,016
Data Processing Services 2,865
Publications & Legal Notices 494
Operating Lease Building 6,236
Facility Services Charge
Operating Lease Equipment
Small Tools & Instruments 2,552
Special Dept Expense
Trans, Travel & Education 800
Trans & Travel County Garage
Utilities 1,044
Other (describe)
Object Total $ 42,965
FIXED ASSETS
(add description - e.g., vehicle)
Object Total $ -
INDIRECT COST - Max. of 15% of Salaries and Benefits for non-profit organization
Object Total $ 57,249
TOTAL BUDGET $ 481,877
RFP 22-048 Exhibit B -Salary Benefit Detail by Position Exhibit B
FY 2026-2027 Page 16
Unemp. Workers Health Life & Retire- Benefits
Position FTE Salary Insurance OASDI Comp Insurance Disability ment Admin Other Total Description of Other
Licensed Clinician 0.5 $43,870 $ 2,018 0 $ 1,277 9010.161 79 1754.788 $ 860 250 $59,118 Training stipend
Program Coordinator 0.25 $18,250 839 0 531 4505.08 79 729.9917 358 125 $25,417 Training stipend
Clinical Supervisor 0.25 $ 26,322 1211 0 766 4505.08 79 1052.873 516 125 $34,576 Training stipend
Licensed Clinician 0.5 $43,870 2018 0 1277 9010.161 79 1754.788 860 250 $59,118 Training stipend
Licensed Clinician 0.5 $43,870 2018 0 1277 9010.161 79 1754.788 860 250 $59,118 Training stipend
Licensed Clinician 0.5 $43,870 2018 0 1277 9010.161 79 1754.788 860 250 $59,118 Training stipend
Licensed Clinician 0.5 $43,870 2018 01 1277 9010.161 79 1754.788 860 250 $59,118 Training stipend
Contract manager 0.2 $ 21,057 969 0 613 3604.064 79 842.2982 413 100 $27,677 Training stipend
$ 284,978 $13,109 $0 $8,293 $57,665 $632 $11,399 $5,586 $1,600 $383,261 $0
RFP 22-048 Exhibit B -Cost Proposal Sumary Exhibit B Page 17
Organization/Agency Counseling & Psychotherapy Center, Inc
Program/Service Description Juvenile Sexual Offending Treatment Programming
Total Requested Budget 2022-2023 $ 421,401.00
Total Requested Budget 2023-2024 $ 427,368.00
Total Requested Budget 2024-2025 $ 448,306.00
Total Requested Budget 2025-2026 $ 465,205.00
Total Requested Budget 2026-2027 $ 481,877.00
Title/Classification & number of positions
Number and type of positions funded (e.g., Group Facilitator (2)) 2.5 Licensed Clinicians
.25 Program Coordinator
.25 Clinical supervisor
.2 Contract manager
Exhibit C
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
contractor's board of directors ("County Contractor"), must disclose any self-dealing transactions
that they are a party to while providing goods, performing services, or both for the County. A
self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
C-1
Exhibit C
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code § 5233 (a)
(5) Authorized Signature
Signature: Date:
C-2
Exhibit D
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect the following
insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Contractor shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Contractor's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for disease.
(E) Professional Liability. Professional liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million
Dollars ($3,000,000). If this is a claims-made policy, then (1)the retroactive date must
be prior to the date on which services began under this Agreement; (2)the Contractor
shall maintain the policy and provide to the County annual evidence of insurance for not
less than five years after completion of services under this Agreement; and (3) if the
policy is canceled or not renewed, and not replaced with another claims-made policy
with a retroactive date prior to the date on which services begin under this Agreement,
then the Contractor shall purchase extended reporting coverage on its claims-made
policy for a minimum of five years after completion of services under this Agreement.
(F) Molestation Liability. Sexual abuse/ molestation liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence, with an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
(G)Cyber Liability. Cyber liability insurance with limits of not less than Two Million Dollars
($2,000,000) per occurrence. Coverage must include claims involving Cyber Risks. The
cyber liability policy must be endorsed to cover the full replacement value of damage to,
alteration of, loss of, or destruction of intangible property (including but not limited to
information or data) that is in the care, custody, or control of the Contractor.
D-1
Exhibit D
Definition of Cyber Risks. "Cyber Risks" include but are not limited to (i) Security
Breach, which may include Disclosure of Personal Information to an Unauthorized Third
Party; (ii) data breach; (iii) breach of any of the Contractor's obligations under [identify
the Article, section, or exhibit containing data security obligations] of this Agreement; (iv)
system failure; (v) data recovery; (vi) failure to timely disclose data breach or Security
Breach; (vii)failure to comply with privacy policy; (viii) payment card liabilities and costs;
(ix) infringement of intellectual property, including but not limited to infringement of
copyright, trademark, and trade dress; (x) invasion of privacy, including release of
private information; (xi) information theft; (xii) damage to or destruction or alteration of
electronic information; (xiii) cyber extortion; (xiv) extortion related to the Contractor's
obligations under this Agreement regarding electronic information, including Personal
Information; (xv) fraudulent instruction; (xvi)funds transfer fraud; (xvii) telephone fraud;
(xviii) network security; (xix) data breach response costs, including Security Breach
response costs; (xx) regulatory fines and penalties related to the Contractor's obligations
under this Agreement regarding electronic information, including Personal Information;
and (xxi) credit monitoring expenses.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Contractor shall deliver, or cause its
broker or producer to deliver, to the County Risk Manager, at 2220 Tulare Street, 16th
Floor, Fresno, California 93721, or HRRiskManagement@fresnocountyca.gov, and by
mail or email to the person identified to receive notices under this Agreement,
certificates of insurance and endorsements for all of the coverages required under this
Agreement.
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Contractor has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Contractor's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
D-2
Exhibit D
(iv) The professional liability insurance certificate, if it is a claims-made policy, must
also state the retroactive date of the policy, which must be prior to the date on
which services began under this Agreement.
(v) The cyber liability insurance certificate must also state that it is endorsed, and
include an endorsement, to cover the full replacement value of damage to,
alteration of, loss of, or destruction of intangible property (including but not limited
to information or data) that is in the care, custody, or control of the Contractor.
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VI I.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Contractor shall provide to the County, or ensure that the policy requires
the insurer to provide to the County, written notice of any cancellation or change in the
policy as required in this paragraph. For cancellation of the policy for nonpayment of
premium, the Contractor shall, or shall cause the insurer to, provide written notice to the
County not less than 10 days in advance of cancellation. For cancellation of the policy
for any other reason, and for any other change to the policy, the Contractor shall, or shall
cause the insurer to, provide written notice to the County not less than 30 days in
advance of cancellation or change. The County in its sole discretion may determine that
the failure of the Contractor or its insurer to timely provide a written notice required by
this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance
with broader coverage, higher limits, or both, than what is required under this
Agreement, then the County requires and is entitled to the broader coverage, higher
limits, or both. To that end, the Contractor shall deliver, or cause its broker or producer
to deliver, to the County's Risk Manager certificates of insurance and endorsements for
all of the coverages that have such broader coverage, higher limits, or both, as required
under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its
officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Contractor is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Contractor's waiver of subrogation under this paragraph is effective
whether or not the Contractor obtains such an endorsement.
(F) County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep
in effect at all times any insurance coverage required under this Agreement, the County
may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Contractor. The County may offset such
charges against any amounts owed by the County to the Contractor under this
Agreement.
D-3
Exhibit D
(G)Subcontractors. The Contractor shall require and verify that all subcontractors used by
the Contractor to provide services under this Agreement maintain insurance meeting all
insurance requirements provided in this Agreement. This paragraph does not authorize
the Contractor to provide services under this Agreement using subcontractors.
D-4
Exhibit E
;,� Fresno County Subject: Hostage Situations
Juvenile Justice Campus f��! Policy Number: 326.0
Policy Manual
Page: 1 of 2
l Date Originated: April 1, 2004
Authority: Title 15; Section 1327; Date Revised: February 1, 2008
California Code of Regulations
It is imperative for the safety and security of all persons within Juvenile Justice Campus (JJC)
facilities, as well as for those in the community, that minors are not allowed to leave the secure
confines of the facilities by the taking of a hostage(s). If successful in securing a release
through these means minors would be much more likely in the future to use this practice again
in an attempt to escape the confines of the facilities. This would put those visiting and working
at the JJC at higher level of risk and would jeopardize the safety of the community if the minor
was in fact successful in securing his/her release.
The JJC is a "no-hostage" facility. This means that minors will not be released from custody
under any circumstances due to the taking of a hostage(s). Any staff person taken hostage, no
matter what their rank or status, immediately loses their authority and any orders issued by that
person will not be followed.
I. HOSTAGE SITUATION PROCEDURES
A. If any minor(s) and/or other person(s) in the facility attempt to hold any person hostage,
and they do not respond to verbal commands to stop staff will immediately notify the
Watch Commander. He/she will respond to the location and assess the situation. If a
hostage situation is in progress the Watch Commander will:
1. Summon assistance from other officers as required.
2. Establish a secure perimeter around the hostage takers and allow no one to pass
into it for any reason without authorization. Risks should not be taken that might
allow the taking of additional hostages.
3. Evacuate all non-essential persons at the scene to a safe location or any housing
pod that is not directly involved in the incident.
4. Direct officers to place minors in uninvolved housing pods in their rooms and have
them remain there until directed otherwise. Minors outside of housing pods will
remain in place under officer supervision until it is safe to return to their respective
housing pods or any housing pod that is not directly involved in the incident.
5. Immediately notify the Director or the Probation Services Manager/Assistant Director
in his/her absence and confer with higher authority as to action to be taken.
Administration in turn will notify the Chief.
B. The Fresno Sheriff's Dispatch Center (488-3111) will be notified immediately and a
request for a trained hostage negotiator and other emergency personnel will be made
as needed. Prior to the arrival of the Sheriff Department's hostage negotiator the
Watch Commander will attempt to ascertain:
E-1
Exhibit E
Subject: Hostage Situation
Policy #: 326.0 Page 2 of 2
1. The number and identity of both the hostages and hostage takers;
2. Any known weapons possessed by the hostage takers;
3. The demands of the hostage takers.
C. The Watch Commander will retain and direct departing custody officers, as well as,
available Probation peace officer staff to assist with security and safety needs, as
necessary. Additional Juvenile Correctional Officers should be called in as may be
needed to insure the safe and secure operation of the facility.
D. The Watch Commander will coordinate with the Sheriff's Department all activities taken
to resolve the hostage situation, including the use of appropriate force, and will maintain
control of the facility until relieved of that duty by the presence of a Probation Services
Manager/Assistant Director, Director, or the Chief Probation Officer.
E. Once the hostage situation has been resolved the minors involved should be housed in
the most secure setting available and all appropriate charges should be filed.
F. Each officer and/or non-sworn staff member who was involved or observed the incident
will complete an incident report and if required, the appropriate critical incident
evaluation report(s) regarding the details of the incident prior to the end of his/her shift.
(See Incident Report, located in JAS Probation View, under "Word Templates".)
G. The Watch Commander will prepare a Critical Incident Investigation Report, using the
Critical Incident Evaluation Report - Page 2 report form and the critical incident
evaluation report(s) completed by the reporting persons at the time of the incident.
II. PARENTAL AND MEDIA INFORMATION
A. Attempts will be made at the direction of Administration to reach the families of the
hostages to advise them of the situation. Notification will also be made to the parents
of the hostage takers as deemed appropriate.
B. All media inquiries will be referred to the Chief's office per departmental policy.
III. SECURITY AND OPERATIONAL REVIEW
A. Once the incident has been resolved a team will be established to conduct a security
and operational review of the incident. The review will be conducted within 2 days of
the resolution of the incident. The review team will be comprised of the facility
administrator and/or facility Director, Probation Services Manager/Assistant Director
and Supervising Juvenile Correctional Officers who are relevant to the incident. The
team will review the circumstances leading up to the incident and any necessary
corrective action necessary to insure that such an incident does not repeat itself.
E-2
Exhibit E
as Fresno County Probation Department
' •• Juvenile Justice Campus Manual
Vendors, Volunteers and Student Interns
308.1 PURPOSE AND SCOPE
This policy establishes guidelines for using Juvenile Justice Campus vendors, volunteers, and
student interns, to supplement and assist Department personnel in their duties. Vendors and
volunteers are members who can augment Department personnel and help complete various
tasks.
308.1.1 DEFINITIONS
Definitions related to this policy include:
Student intern - A college, university, or graduate student gaining practical experience in a
chosen field while performing services for the Department under supervision.
Vendor- An individual representing a company, outside agency, or non-profit organization, who
is assigned to one of our facilities, performs a service for the Department, and may receive
compensation for services rendered.
Volunteer-An individual who performs a service for the Department without promise,expectation,
or receipt of compensation for services rendered. This may include unpaid chaplains and student
interns.
308.2 POLICY
The Fresno County Probation Department shall ensure that vendors, volunteers and student
interns are properly appointed, trained, and supervised to carry out specified tasks and duties in
order to create an efficient Department and improve services to the community.
308.3 ELIGIBILITY
Requirements for participation as a vendor, volunteer or student intern for the Department may
include but are not limited to:
(a) Being at least 18 years of age.
(b) Possession of liability insurance for any personally owned equipment, vehicles, or
animals utilized during volunteer or student intern work.
(c) No conviction of a felony, any crime of a sexual nature or against children, any crime
related to assault or violence, any crime related to dishonesty, or any crime related to
impersonating a law enforcement officer.
(d) Ability to meet physical requirements reasonably appropriate to the assignment.
(e) A background history and character suitable for a person representing the Department,
as validated by a background investigation.
The Chief Probation Officer or the authorized designee may allow exceptions to these eligibility
requirements based on organizational needs and the qualifications of the individual.
Copyright Lexipol,LLC 2022/02/18,All Rights Reserved. E 3 Vendors,Volunteers and Student Interns-39
Published with permission by Fresno County Probation
Department
Exhibit E
Fresno County Probation Department
Juvenile Justice Campus Manual
Vendors, Volunteers and Student Interns
308.4 RECRUITMENT, SELECTION, AND APPOINTMENT
The Fresno County Probation Department shall endeavor to recruit and appoint only those
applicants who meet the high ethical, moral, and professional standards set forth by this
Department.
308.4.1 RECRUITMENT
Volunteers and student interns are recruited on a continuous basis consistent with Department
policy on equal opportunity, nondiscriminatory employment terms. A primary qualification for
participation in the application process should be an interest in and an ability to assist the
Department in serving the public.
Requests for volunteers and student interns should be submitted in writing by interested
Department members to the Personnel Unit through the requester's immediate supervisor. A
complete description of the volunteer's or intern's duties and a requested time frame should
be included in the request. All Department members should understand that the recruitment of
volunteers and student interns is enhanced by creative and interesting assignments.
Vendors are recruited/selected in accordance with the Fresno County Purchasing Office contract/
agreement process.
308.4.2 SELECTION
Vendor, volunteer and student intern candidates shall successfully complete this process before
appointment:
(a) Submit the appropriate written application.
(b) Current TB skin test (completed within the last 6 months).
(c) Successfully complete an appropriate-level background investigation, which may
include fingerprinting, and/or obtaining information from local, state, federal and
Department of Motor Vehicle databases.
308.4.3 APPOINTMENT
Volunteers and student interns shall be placed only in assignments or programs consistent with
their knowledge, skills, and abilities and the needs of the Department. Volunteers' and student
interns' interests will be considered when placed in assignments.
Volunteers and student interns serve at the discretion of the Chief Probation Officer.
Vendors are appointed and placed in accordance with the Fresno County Purchasing Office
contract/agreement.
308.5 IDENTIFICATION
As representatives of the Department, vendors, volunteers and student interns are responsible
for presenting a professional image to the community. Vendors, volunteers and student interns
shall dress appropriately for the conditions and performance of their duties, in compliance with
Personal Appearance Standards and Uniform and Non-Uniform attire policies unless excluded by
the Department.
Copyright Lexipol,LLC 2022/02/18,All Rights Reserved. E 4 Vendors,Volunteers and Student Interns-40
Published with permission by Fresno County Probation
Department
Exhibit E
Fresno County Probation Department
Juvenile Justice Campus Manual
Vendors, Volunteers and Student Interns
Vendors, volunteers and student interns will be issued Fresno County Probation Department
identification cards, which must be carried at all times while on-duty. The identification cards will
be the standard Fresno County Probation Department identification cards, except that"Volunteer"
or"Student Intern" will be indicated on the cards.
308.6 PERSONNEL WORKING AS STUDENT INTERNS
Qualified regular Department personnel, when authorized, may also serve as student interns.
However,this Department shall not utilize the services of student interns in such a way that it would
violate employment laws or collective bargaining agreements or memorandums of understanding
(e.g., a Juvenile Correctional Officer participating as a student intern for reduced or no pay).
Therefore, members shall consult with the Personnel Unit prior to allowing regular department
personnel to serve in a student intern capacity (29 CFR 553.30).
308.7 PERSONNEL UNIT
The function of the Personnel Unit is to provide a central coordinating point for effective volunteer
management within the Department, and to direct and assist efforts to jointly provide more
productive volunteer services.
The responsibilities of the Personnel Unit include but are not limited to:
(a) Recruiting and selecting qualified volunteers and student interns.
(b) Maintaining records for each vendor, volunteer and student intern.
(c) Completing and disseminating, as appropriate, all necessary paperwork and
information.
(d) Maintaining a liaison with colleges and universities that provide student interns to
promote the intern program with both students and the educational system.
(e) Maintaining volunteer and student intern orientation and training materials and
outlining expectations, policies, and responsibilities for all volunteers and student
interns.
308.8 DUTIES AND RESPONSIBILITIES
Volunteers assist department personnel as needed. Assignments of volunteers may be to any
division within the Department, as needed. Volunteers should be placed only in assignments
or programs consistent with their knowledge, skills, interests, abilities and the needs of the
Department. Student interns should be assigned to areas that meet the needs of both their
educational program and the Department. Vendors will be assigned per the contract/agreement.
308.8.1 COMPLIANCE
Vendors, volunteers and student interns shall be required to adhere to all Department policies and
procedures. Policies and procedures are available on the Department website and will be made
available to each vendor, volunteer, and student intern upon appointment. The vendor, volunteer
Copyright Lexipol,LLC 2022/02/18,All Rights Reserved. E 5 Vendors,Volunteers and Student Interns-41
Published with permission by Fresno County Probation
Department
Exhibit E
Fresno County Probation Department
Juvenile Justice Campus Manual
Vendors, Volunteers and Student Interns
and student intern shall become thoroughly familiar with these policies as directed by the Chief
Probation Officer or the authorized designee.
Whenever a rule, regulation, or guideline in this Custody Manual refers to regular Department
personnel, it shall also apply to vendors, volunteers and student interns, unless by its nature it
is inapplicable.
Vendors, volunteers and student interns are required by this Department to meet Department-
approved training requirements as applicable to their assignments.
308.9 TASK SPECIFIC TRAINING
Task-specific training is intended to provide the required instruction and practice for vendors,
volunteers and student interns to properly and safely perform their assigned duties. Training
should correspond to the assignment.
Vendors, volunteers and student interns shall be provided with the policies of the Department and
procedures applicable to their assignments.
Vendors,volunteers and student interns shall receive position-specific training to ensure they have
adequate knowledge and skills to complete the required tasks and should receive ongoing training
as deemed appropriate by their supervisors or the authorized designee.
Training should reinforce to vendors,volunteers and student interns that they shall not intentionally
represent themselves as, or by omission give the impression that they are, Juvenile Correctional
Officers or other full-time members of the Department. They shall always represent themselves
as vendors, volunteers or student interns.
All vendors, volunteers and student interns shall comply with the standards of conduct and with
all applicable orders and directives, either oral or written, issued by the Department.
308.9.1 STATE REQUIREMENTS
The vendor, volunteer and student intern initial orientation shall include the following: safety and
security issues and anti- discrimination policies.
308.10 SUPERVISION
Each vendor, volunteer and student intern must have a clearly identified supervisor who is
responsible for direct management of that individual.This supervisor will be responsible for day-to-
day management and guidance of the work of the vendor, volunteer or student intern and should
be available for consultation and assistance.
Functional supervision of vendors, volunteers and student interns is the responsibility of the
supervisor or the authorized designee in charge of their assigned duties. The following are some
considerations that supervisors or the authorized designee should keep in mind while supervising
vendors, volunteers and student interns:
(a) Take the time to introduce vendors, volunteers and student interns to members on
all levels.
Copyright Lexipol,LLC 2022/02/18,All Rights Reserved. E 6 Vendors,Volunteers and Student Interns-42
Published with permission by Fresno County Probation
Department
Exhibit E
Fresno County Probation Department
Juvenile Justice Campus Manual
Vendors, Volunteers and Student Interns
(b) Ensure vendors,volunteers and student interns have work space and necessary office
supplies.
(c) Make sure the work is challenging. Do not hesitate to give vendors, volunteers and
student interns assignments or tasks that will utilize these valuable resources.
(d) Ensure the work for student interns meets the needs of their educational program,
while also meeting the needs of the Department.
308.10.1 EVALUATIONS
Student interns may need evaluations as a requirement of their educational program.
308.10.2 FITNESS FOR DUTY
No vendor, volunteer or student intern shall report for work or be at work when the individual's
judgment or physical condition has been impaired due to illness or injury, or by the use of alcohol
or drugs, whether legal or illegal.
Vendors, volunteers and student interns shall report to their supervisors any change in status that
may affect their ability to fulfill their duties. This includes but is not limited to:
(a) Driver's license.
(b) Arrests.
(c) Criminal investigations.
(d) All law enforcement contacts.
308.11 INFORMATION ACCESS
Volunteers and student interns should not have access to or be in the vicinity of criminal histories,
investigative files, or information portals. Unless otherwise directed by a supervisor, the duties
of the position, or Department policy, all such information shall be considered confidential. Only
that information specifically identified and approved by authorized members shall be released.
Confidential information shall be given only to persons who have a need and a right to know as
determined by Department policy and supervisory personnel.
A vendor, volunteer or student intern whose assignment requires the use of, or access to,
confidential information will be required to be fingerprinted and have the fingerprints submitted
to the California Department of Justice to obtain clearance. Vendors, volunteers and student
interns working this type of assignment shall receive training in data practices and shall be
required to sign a CLETS Employee/Volunteer Statement before being given an assignment with
the Department. Subsequent unauthorized disclosure of any confidential information verbally, in
writing, or by any other means by the vendor, volunteer, or student intern is grounds for immediate
dismissal and possible criminal prosecution.
Vendors, volunteers and student interns shall not address public gatherings, appear on radio
or television, prepare any article for publication, act as correspondents to newspapers or other
periodicals, release or divulge any information concerning the activities of the Department, or
Copyright Lexipol,LLC 2022/02/18,All Rights Reserved. E Vendors,Volunteers and Student Interns-43
Published with permission by Fresno County Probation
Department
Exhibit E
Fresno County Probation Department
Juvenile Justice Campus Manual
Vendors, Volunteers and Student Interns
maintain that they represent the Department in such matters without permission from the proper
Department personnel.
308.11.1 RADIO AND DATABASE ACCESS USAGE
The supervisor or the authorized designee shall ensure that radio and database access training
is provided for vendors, volunteers, and student interns whenever necessary.
308.12 EQUIPMENT
Any property or equipment issued by the Department shall be for official and authorized use only.
Any property or equipment issued to a vendor,volunteer or student intern shall remain the property
of the Department and shall be returned at the termination of service.
308.13 TERMINATION OF SERVICES
If a vendor or volunteer is the subject of a personnel complaint or becomes involved in an internal
investigation,the matter shall be investigated in compliance with the Personnel Complaints Policy.
If a student intern is the subject of or is involved in an internal investigation, the coordinator of the
educational program that sponsors the intern should be notified.
Vendors and volunteers are considered at-will and may be removed from service at the discretion
of the Chief Probation Officer or the authorized designee, with or without cause. Vendors and
volunteers shall have no property interest in their continued appointments.Vendors and volunteers
may resign from service with the Department at any time. It is requested that vendors and
volunteers who intend to resign provide advance notice and a reason for their decision.
308.14 ISSUED DATE
• 02/18/2022
Copyright Lexipol,LLC 2022/02/18,All Rights Reserved. E$ Vendors,Volunteers and Student Interns-44
Published with permission by Fresno County Probation
Department