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Agreement No. 22-169
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INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FRESNO and COUNTY OF FRESNO
(ALL OF FRESNO COUNTY, STATE OF CALIFORNIA)
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2021 LOCAL SOLICITATION
This Agreement, which incorporates Grant Management System Award Number
15PBJA21-GG-01222-JAGX, including the Certifications and Assurances, is made and entered
into this 3rd day of May 2022, by and between the County of Fresno, acting by and through its
governing body, the County Board of Supervisors (COUNTY), and the City of Fresno, acting by
and through its governing body, the City Council (CITY), all of Fresno County, State of California,
witnesseth:
RECITALS
WHEREAS, this Agreement is made under the authority of Section 930 through 930.6 of
the Government Code; and
WHEREAS, each governing body, in performing governmental functions or in paying for
the performance of governmental functions hereunder, shall make that performance or those
payments only from current Edward Byrne Memorial Justice Assistance Grant Program (JAG)
revenues annually appropriated and available to that party; and
WHEREAS, each governing body finds that the performance of this Agreement is in the
best interests of all parties, that the undertaking will benefit the public, and that the division of
costs/allocation of funds fairly divides JAG funding and compensates the performing party for the
services or functions under this Agreement; and
WHEREAS, the County of Fresno is a disparate jurisdiction. Allocation amounts for
disparate jurisdictions appearing on the 2021 JAG allocation list are suggested amounts based
on what each jurisdiction would have been eligible to receive if there was no identified disparity.
Disparate jurisdictions are responsible for determining individual allocations and documenting
individual allocations in a Memorandum Of Understanding. The suggested allocation amounts
are as follows: the CITY shall receive $210,006, and the COUNTY shall receive $95,911; and
WHEREAS,jurisdictions certified as disparate must identify a fiscal agent who will submit
a joint application for the total eligible allocation. The fiscal agent will be responsible for oversight
of subawardee spending and monitoring of specific outcomes and benefits attributable to use of
funds. Up to 10 percent of the JAG award funds may be used for costs associated with
administering JAG funds; and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to allocate the
JAG funds'as suggested in the 2021 JAG allocation noted above.
AGREEMENT
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
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The CITY and COUNTY have agreed that the CITY will act as Fiscal Agent for purposes
of the FY 2021 JAG. The CITY and COUNTY have agreed neither party will seek costs
associated with administering JAG funds. Contingent upon funding being available, CITY agrees
to allocate funding to the COUNTY in the amount of$95,911 from the FY 2021 JAG funds within
30 days of receipt of funds by City.
Section 2.
COUNTY and CITY agree to use funds for the JAG until expiration of the FY 2021 JAG
term, whereupon any unused funds shall be remitted to the U.S. Department Of Justice (DOJ),
Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA), consistent with Program
requirements.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against
CITY other than claims for which liability may be imposed by the California Tort Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims against
COUNTY other than claims for which liability may be imposed by the California Tort Claims Act.
Section 5.
The CITY and COUNTY agree to comply with all requirements of the Edward Byrne
Memorial Justice Assistance Grant Program (34 U.S.C. 10153(a)), and in accordance with all
applicable statutes, regulations, Office of Management and Budget (OMB) Circulars, and
guidelines, including the OJP Financial Guide. The COUNTY agrees to provide the CITY, as
Fiscal Agent, with all required financial reporting within 30 days after the end of each quarter and
semi-annual programmatic reporting information no later than the 30 days following the end of
each six-month period, in a format approved by the CITY.
Section 6.
The parties are acting in an independent capacity. Each of the parties agrees that it,
including any and all of its officers, agents, and/or employees, shall have absolutely no right to
employment rights and benefits available to the other party's employees. Each party shall be
solely liable and responsible for providing to, or on behalf of, its own officers, agents, and/or
employees all legally and contractually required employee benefits. In addition, each party shall
be solely responsible and hold the other party harmless for all matters relating to payment of each
party's employees, including, but not limited to, compliance with applicable social security
withholding and all other regulations governing such matters. Further and without limitation, each
party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable for any civil liability that may arise from the furnishing of the
services by the other party.
CITY shall indemnify, hold harmless and defend County of Fresno and each of its officers,
officials, employees, agents and volunteers from any and all loss, liability, fines, penalties,
forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited
to personal injury, death at any time and property damage) incurred by County of Fresno, CITY
or any other person, and from any and all claims, demands and actions in law or equity(including
attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly from
the negligent or intentional acts or omissions, or willful misconduct of CITY or any of its officers,
officials, employees, agents or volunteers in the performance of this Agreement; provided nothing
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herein shall constitute a waiver by CITY of governmental immunities including California
Government Code section 810 et seq.
County of Fresno shall indemnify, hold harmless and defend CITY and each of its officers,
officials, employees, agents and volunteers from any and all loss, liability, fines, penalties,
forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited
to personal injury, death at any time and property damage) incurred by the CITY, County of Fresno
or any other person, and from any and all claims, demands and actions in law or equity(including
attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly from
the negligent or intentional acts or omissions, or willful misconduct of County of Fresno or any of
its officers, officials, employees, agents or volunteers in the performance of this Agreement;
provided nothing herein shall constitute a waiver by County of Fresno of governmental immunities
including California Government Code section 810 et seq.
In the event of concurrent negligence on the part of CITY or any of its officers, officials,
employees, agents or volunteers, and County of Fresno or any of its officers, officials, employees,
agents or volunteers, the liability for any and all such claims, demands and actions in law or equity
for such losses, fines, penalties, forfeitures, costs and damages shall be apportioned under the
State of California's theory of comparative negligence as presently established or as may be
modified hereafter.
This section 6 shall survive termination or expiration of this Agreement.
Section 7.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of
this Agreement.
Section 8.
By entering into this Agreement, the parties do not intend to create any obligations express
or implied other than those set out herein. Further, this Agreement shall not create any rights in
any party not a signatory hereto.
Section 9.
Any and all notices between the parties provided for or permitted under this Agreement or
by law shall be in writing and shall be deemed duly served when personally delivered to each
party, or in lieu of such personal service, when deposited in the United States Mail, postage
prepaid, addressed to each party at the address provided on the signature page of this
Agreement. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by
law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the
Government Code, beginning with section 810).
Section 10.
Each party shall at any time during business hours, and as often as each party may
reasonably deem necessary, make available to each other for examination all of its records and
data with respect to the matters covered by this Agreement for a period of three years following
JAG expiration.
Section 11.
The provisions of this Agreement are severable, The invalidity, or unenforceability of any
one provision in this Agreement shall not affect the other provisions.
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Section 12.
The parties acknowledge that this Agreement in its final form is the result of the combined
efforts of the parties and that, should any provision of this Agreement be found to be ambiguous
in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or
against any party, but rather by construing the terms in accordance with their generally accepted
meaning.
Section 13.
This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof and supersedes all previous agreements, negotiations, proposals,
commitments, writing, advertisements, publications, and understandings of any nature
whatsoever unless expressly included in this Agreement.
Section 14.
Each party represents that it and the person signing on its behalf has full authority to
execute and enter into this Agreement. This Agreement is subject to ratification by the
approval of the Fresno City Council, and approval of the Fresno County Board of
Supervisors.
Section 15.
This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same Agreement,
binding on the parties hereto according to its terms and conditions.
[SIGNATURES FOLLOW ON THE NEXT PAGE.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in Fresno
County, California as of the day and year first hereinabove written.
CITY OF RESNO COUNTY F F SNO
By: kc,-" By:
eor anne White, City Manager Brian Pacheco, Chairman of the
City f resno Board of Supervisors of the County of
Fresno
ATTEST:
By BERNICE E. SEIDEL, Clerk of the
Pa Ba errama, Chie o Police Board of Supervisors County of Fresno,
Fre no Police Department State of California
APPROVED AS TO FORM: BY
DOUGLAS T. SLOAN
City Attorne Address:
County of Fresno
BY: �� ?�i Attn: Margaret Mims, Sheriff
(iVfe ��� Date Fresno County Sheriff's Office
Deputy City torne 2200 Fresno Street
Fresno, CA 93717
ATTEST:
TODD STERMER, CMC Fund: 0095
City Clerk Subclass: 17655
Org: 1456
BY 2 2- Account: 4375
4.
Deputy
Address:
City of Fresno
Attn: Chief Paco Balderrama
Fresno Police Department
2323 Mariposa Street
Fresno, CA 93721
*By law, the Fresno City Attorney's Office may only advise or approve the form of contracts or legal documents on
behalf of its clients. It may not advise or approve the form of contracts or legal document on behalf of other parties.
Our view of this document was conducted solely from the legal perspective of our client. Our approval as to the form
of this document was offered solely for the benefit of our client. Other parties should not rely on this approval and
should seek review and approval by their own respective attorney(s).
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Certifications and Assurances
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program FY 2021 Local Solicitation
Certifications and Assurances by the Chief Executive of the Applicant Government
On behalf of the applicant unit of local government named below, in support of that locality's application for an award
under the FY 2021 Edward Byrne Justice Assistance Grant("JAG") Program, and further to 34 U.S.C. § 10153(a), I
certify to the Office of Justice Programs ("OJP"), U.S. Department of Justice("USDOJ"),that all of the following are
true and correct:
1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make
the following representations on my own behalf as chief executive and on behalf of the applicant unit of local
government. I understand that these representations will be relied upon as material in any OJP decision to make
an award, under the application described above,to the applicant unit of local government.
2. 1 certify that no federal funds made available by the award (if any)that OJP makes based on the application
described above will be used to supplant local funds, but will be used to increase the amounts of such funds
that would, in the absence of federal funds, be made available for law enforcement activities.
3. 1 assure that the application described above(and any amendment to that application)was submitted for review
to the governing body of the unit of local government(e.g., city council or county commission), or to an
organization designated by that governing body, not less than 30 days before the date of this certification.
4. 1 assure that, before the date of this certification—(a)the application described above(and any amendment to
that application)was made public; and (b) an opportunity to comment on that application (or amendment)was
provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or
established procedure made such an opportunity available.
5. 1 assure that, for each fiscal year of the award (if any)that OJP makes based on the application described
above,the applicant unit of local government will maintain and report such data, records, and information
(programmatic and financial), as OJP may reasonably require.
6. 1 have carefully reviewed 34 U.S.C. § 10153(a)(5), and,with respect to the programs to be funded by the
award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified
therein.
0-` Ot.-L May 3, 2022
Signature of Chief Executive of the Applicant Unit of Date of Certification
Local Government Chairman of the Board of Supervisors of the County of
Brian Pacheco
Fresno
Printed Name of Chief Executive Title of Chief Executive
County of Fresno
Name of Applicant Unit of Local Government
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By Deputy
Rev.May 11,2021
Award Conditions
2116122,515 PM Active Funded Award
-, Award Letter
October 8, 2021
Dear Paco Balderrama,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of
Justice Programs (OJP) has approved the application submitted by FRESNO, CITY OF for an
award under the funding opportunity entitled 2021 BJA FY 21 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $305,917.
Review the Award Instrument below carefully and familiarize yourself with all conditions and
requirements before accepting your award. The Award Instrument includes the Award Offer
(Award Information, Project Information, Financial Information, and Award Conditions) and
Award Acceptance.
Please note that award requirements include not only the conditions and limitations set forth in
the Award Offer, but also compliance with assurances and certifications that relate to conduct
during the period of performance for the award. These requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific
restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand
the award requirements. Information on all pertinent award requirements also must be provided
to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will
pursue appropriate remedies for non-compliance, which may include termination of the award
and/or a requirement to repay award funds.
To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer
in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the
Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law.
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Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504
of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give
assurances that they will comply with those laws. Taken together, these civil rights laws prohibit
recipients of federal financial assistance from DOJ from discriminating in services and
employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender identity.
Recipients are also prohibited from discriminating in services because of age. For a complete
review of these civil rights laws and nondiscrimination requirements, in connection with DOJ
awards, see https://ojp.gov/funding/Explore/Legal Overview/CiviIRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services
in a nondiscriminatory manner to their service population or have employment practices that
meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or
the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal
justice system, there are two additional obligations that may apply in connection with the
awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs
(EEOPs); and (2) submitting findings of discrimination to OCR. For additional information
regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information
regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)
(5).
The OCR is available to help you and your organization meet the civil rights requirements that
are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local
governments to support a broad range of activities to prevent and control crime and to improve the
criminal justice system, some of which could have environmental impacts. All recipients of JAG funding
must assist BJA in complying with NEPA and other related federal environmental impact analyses
requirements in the use of grant funds, whether the funds are used directly by the grantee or by a
subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the
grantee must first determine if any of the specified activities will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
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b.Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year Flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either(a) result in a change
in its basic prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)
purchased as an incidental component of a funded activity and (b)traditionally used,for example,in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations,the preparation of a detailed Mitigation Plan will be
required. For more information about Mitigation Plan requirements, please see
https:flwww.bja.gov/Fundi g nepa.html.
NEPA Coordinator
First Name Middle Name Last Name
Orbin Terry
Award Information
Project Information
Financial Information
Award Conditions
Award Acceptance
https://justgranis.usdoj.gov/prweb/PRAtitti/app/JGITS /3y%6Bxxi_IpDExTOT4XnAjzjAXtnVNevW'/!IABTHREAD3?pyActivity=PritilWork&Prompt=fats .. 3/3
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Award Letter
Award Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
c,Recipient Information
Recipient Name
FRESNO, CITY OF
DUNS Number UEI
Street 1 Street 2
2600 FRESNO ST
City State/U.S. Territory
FRESNO California
Zip/Postal Code Country
93721 United States
County/Parish Province
Award Details
Federal Award Date Award Type
10/8/21 Initial
Award Number Supplement Number
15PBJA-21-GG-01222-JAGX 00
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Federal Award Amount Funding Instrument Type
$305,917.00 Grant
Assistance Listing Number Assistance Listings Program Title
16.738
Statutory Authority
Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of
part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a).
I have read and understand the information presented in this section of the Federal Award
Instrument.
Project Information
Financial Information
Award Conditions
Award Acceptance
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Award Letter
Award Information
Project Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
2021 BJA FY 21 Edward Byrne Memorial OJP
Justice Assistance Grant (JAG) Program - Program Office
Local Solicitation BJA
Application Number
GRANT13419584
Grant Manager Name Phone Number
Linda Hill-Franklin 202-514-0712
E-mail Address
Linda.Hill-Franklin@ojp.Llsdoj.gov
........... .. .... .................. ............ . ............ .
Project Title
Joint Allocation Between Fresno Police and Fresno Sheriffs Departments
Performance Period Performance Period End
Start Date Date
10/01/2020 09/30/2024
Budget Period Start Budget Period End Date
Date 09/30/2024
10/01/2020
Project Description
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states
and units of local government, including tribes, to support a broad range of activities to
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prevent and control crime based on their own state and local needs and conditions.
Grant funds can be used for state and local initiatives, technical assistance, training,
personnel, equipment, supplies, contractual support, and information systems for
criminal justice, including for any one or more of the following program areas: 1) law
enforcement programs; 2) prosecution and court programs; 3) prevention and
education programs; 4) corrections and community corrections programs; 5) drug
treatment and enforcement programs; 6) planning, evaluation, and technology
improvement programs; and 7) crime victim and witness programs (other than
compensation) and 8) mental health programs and related law enforcement and
corrections programs, including behavioral programs and crisis intervention teams.
This JAG award will be used to support criminal justice initiatives that fall under one or
more of the allowable program areas above. Funded programs or initiatives may
include multijurisdictional drug and gang task forces, crime prevention and domestic
violence programs, courts, corrections, treatment, justice information sharing
initiatives, or other programs aimed at reducing crime and/or enhancing public/officer
safety.
1 have read and understand the information presented in this section of the Federal Award
Instrument.
Financial Information
Award Conditions
Award Acceptance
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Award Letter
Award Information
Project Information
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
1 have read and understand the information presented in this section of the Federal Award
Instrument.
Award Conditions
Award Acceptance
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Award Letter
Award Information
Project Information
Financial Information
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
�M1
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this FY 2021 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this
FY 2021 award supplements funds previously awarded by OJP under the same award number
(e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements
apply with respect to all funds under that award number (regardless of the award date, and
regardless of whether derived from the initial award or a supplemental award) that are
obligated on or after the acceptance date of this FY 2021 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to
OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niform Requirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the
date of submission of the final expenditure report (SF 425), unless a different retention period
applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must
provide access, include performance measurement information, in addition to the financial
records, supporting documents, statistical records, and other pertinent records indicated at 2
C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared
or distributed by OJP that may appear to conflict with, or differ in some way from, the
provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for
clarification.
�M2
Requirement to report actual or imminent breach of personally identifiable information (PII)
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The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -
- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes
of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-
funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual
or imminent breach of PH to an OJP Program Manager no later than 24 hours after an
occurrence of an actual breach, or the detection of an imminent breach.
'D3
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have
successfully completed an "OJP financial management and grant administration training" by
120 days after the date of the recipient's acceptance of the award. Successful completion of
such a training on or after January 1, 2019, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award
changes during the period of performance, the new Grant Award Administrator or Financial
Manager must have successfully completed an "OJP financial management and grant
administration training" by 120 calendar days after the date the Entity Administrator enters
updated Grant Award Administrator or Financial Manager information in JustGrants.
Successful completion of such a training on or after January 1, 2019, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant
administration training" for purposes of this condition is available at
https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session
on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the
recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP
to impose additional appropriate conditions on this award.
'M4
Safe policing and law enforcement subrecipients
If this award is a discretionary award, the recipient agrees that it will not make any subawards
to State, local, college, or university law enforcement agencies unless such agencies have
been certified by an approved independent credentialing body or have started the certification
process. To become certified, law enforcement agencies must meet two mandatory conditions:
(1 ) the agency's use of force policies adhere to all applicable federal, state, and local laws; and
(2) the agency's use of force policies prohibit chokeholds except in situations where use of
deadly force is allowed by law. For detailed information on this certification requirement, see
https-//cops.usdoj.gov/SafePolicingEO.
,M5
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as
determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly
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address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
'M6
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ")
may determine that it will not enforce, or enforce only in part, one or more requirements
otherwise applicable to the award. Any such exceptions regarding enforcement, including any
such exceptions made during the period of performance, are (or will be during the period of
performance) set out through the. Office of Justice Programs ("OJP") webpage entitled "Legal
Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into
the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official
accepts all material requirements of the award, and specifically adopts, as if personally
executed by the authorized recipient official, all assurances or certifications submitted by or on
behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full
below, a condition incorporated by reference below, or an assurance or certification related to
conduct during the award period -- may result in OJP taking appropriate action with respect to
the recipient and the award. Among other things, the OJP may withhold award funds, disallow
costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action
as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this
award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies for false claims
or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by
its terms, that provision shall first be applied with a limited construction so as to give it the
maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid
or -unenforceable, such provision shall be deemed severable from this award.
'M7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically
including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries.
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Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or
refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and
requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that
pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations
(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title
28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
,M$
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C_F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
,M9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
M10
Compliance with 41 U_S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a federal
grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C, 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for
guidance.
'Q11
Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
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The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) governing the use of federal funds for
expenses related to conferences (as that term is defined by DOJ), including the provision of
food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward
Requirements" in the "DOJ Grants Financial Guide").
'012
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness
of work under this award. The data must be provided to OJP in the manner (including within
the timeframes) specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
M13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law
to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to
use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its
election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs
(MTDC) as defined by the Part 200 Uniform Requirements.
M14
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award
(as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding
announcement (solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award (whether by the recipient, or a subrecipient at
any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before
certain individuals may interact with participating minors. This requirement applies regardless
of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of
suitability required, in advance, for certain individuals who may interact with participating
minors), and are incorporated by reference here.
M15
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making
agency outside of DOJ
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2/16/22,5:56 PM Aclive Funded Award
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award, the
recipient must disclose that fact and certain related information to OJP by email at
OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes
any status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient.
The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk,
3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding
agency.
4M16
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as
posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be
posted during the period of performance. The recipient agrees to comply with the DOJ Grants
Financial Guide.
4M17
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients
("subgrantees") to adopt and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this award, and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
4Q 18
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2021)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent
restrictions, including from various "general provisions" in the Consolidated Appropriations Act,
2021, are set out at https://ojp.gov/funding/Explore/FY2lAppropriationsRestrictions.htm, and
are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope of an appropriations-law restriction, the
recipient is to contact OJP for guidance, and may not proceed without the express prior written
approval of OJP.
"B19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the
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DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this
award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee
list.
'D20
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or
will be funded (in whole or in part) with award funds, the recipient (or any subrecipient)
properly verifies the employment eligibility of the individual who is being hired, consistent with
the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be
involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form 1-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of
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employment eligibility, the recipient (or any subrecipient) may choose to participate in, and
use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of
the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures,
including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit
the E-Verify website (https://www.e-verify_gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify
employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
'D21
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law)
of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,
to contravene requirements applicable to Standard Form 312 (which relates to classified
information), Form 4414 (which relates to sensitive compartmented information), or any other
form issued by a federal department or agency governing the nondisclosure of classified
information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit resumption of) such
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2116122,.5:56 PM Active Funded Award
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt
written notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.
U22
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled
"Crime Control and Law Enforcement." The reclassification encompassed a number of
statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative
agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions, and references set out in other award
requirements.
U23
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any
tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https://Ojp.gOV/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
U24
All subawards ("subgrants") must have specific federal authorization
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The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that --
for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web
site at https://ojp.gOV/funding/Explore/SLibawardALithorization.htm (Award condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by
reference here.
'M25
Requirements related to System for Award Management and Universal Identifier
Requirements
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable
requirements regarding registration with SAM, as well as maintaining the currency of
information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-
tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that
do not acquire and provide (to the recipient) the unique entity identifier required for SAM
registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are
posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:
System for Award Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
'M26
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the
recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support
or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at
any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable
federal statute specifically authorizes certain activities that otherwise would be barred bylaw.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the
recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee of
any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law
apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
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subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OJP for guidance, and may not proceed without the express prior written approval of
OJP.
'Q27
Specific post-award approval required to use a noncompetitive approach in any procurement
contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold (currently,
$250,000). This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a procurement "contract" (and therefore does
not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific
post-award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
'Q28
Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of recipients, subrecipients
("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the
recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in
persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-
Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to terminate award)),
and are incorporated by reference here.
'Q29
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives
any other award of federal funds during the period of performance for this award, the recipient
promptly must determine whether funds from any of those other federal awards have been, are
being, or are to be used (in whole or in part) for one or more of the identical cost items for
which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so
requested by the DOJ awarding agency, must seek a budget-modification or change-of-
project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of
funding.
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'Q30
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the
DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee,
agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds
under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail
directed to: U.S. Department of Justice, Office of the Inspector General, Investigations
Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530;
and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline-
'Q31
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards
("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total
compensation of the five most highly compensated executives of the recipient and first-tier
subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations,
which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA),
are posted on the OJP web site at https://Ojp.gOV/funding/Explore/FFATA.htm (Award
condition: Reporting Subawards and Executive Compensation), and are incorporated by
reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than
$30,000, or (2) an award made to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in
his or her name).
'M32
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's
guidelines, 'protocols, and procedures, and to cooperate with OJP (including the grant
manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to
such monitoring, including requests related to desk reviews and/or site visits. The recipient
agrees to provide to OJP all documentation necessary for OJP to complete its monitoring
tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by OJP for providing the requested
documents. Failure to cooperate with OJP's monitoring activities may result in actions that
affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review;
designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
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'D33
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable
statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include
the applicable conditions of this award in any subaward. Among other things, the recipient is
responsible for oversight of subrecipient spending and monitoring of specific outcomes and
benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under
this award.
'M34
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in
accordance with the provisions of the Part 200 Uniform Requirements. Program income
earnings and expenditures both must be reported on the quarterly Federal Financial Report,
SF 425.
'D35
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice
Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any
tier) must conform to the Global Standards Package (GSP) and all constituent elements,
where applicable, as described at: https:// it.ojp.gov/ gsp_grantcondition. The recipient (and
any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared
information, or provide detailed justification for why an alternative approach is recommended.
'D36
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law
enforcement information sharing systems which involve interstate connectivity between
jurisdictions, such systems shall employ, to the extent possible, existing networks as the
communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or
would impair the functionality of an existing or proposed IT system.
'D37
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this
award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23,
Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be
applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its
discretion, perform audits of the system, as per the regulatidn. Should any violation of 28
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C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient
may not satisfy such a fine with federal funds.
M38
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R.
Part 46 and all OJP policies and procedures regarding the protection of human research
subjects, including obtainment of Institutional Review Board approval, if appropriate, and
subject informed consent.
M39
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality
requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use,
and revelation of data or information. The recipient further agrees, as a condition of award
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part
22 and, in particular, 28 C.F.R. 22.23.
M40
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force
funded with award funds who is a task force commander, agency executive, task force officer,
or other task force member of equivalent rank, must complete required online (internet-based)
task force training. Additionally, all future task force members must complete this training once
during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task
Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness,
as well as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. If award funds
are used to support a task force, the recipient must compile and maintain a task force
personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center
for Task Force Integrity and Leadership (www.ctfli.org).
M41
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of$650 per
day. A detailed justification must be submitted to and approved by the OJP program office prior
to obligation or expenditure of such funds.
M42
"Methods of Administration" - monitoring compliance with civil rights laws and
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nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
applicable federal civil rights laws and nondiscrimination provisions. Within 90 days of the date
of award acceptance, the recipient must submit to OJP's Office for Civil Rights (at
CivilRightsMOA@usdoj.gov) written Methods of Administration ("MOX) for subrecipient
monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by
another authorized federal agency), the recipient must make associated documentation
available for review.
The details of the recipient's obligations related to Methods of Administration are posted on the
OJP web site at https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm
(Award condition: "Methods of Administration" - Requirements applicable to States (FY 2017
Update)), and are incorporated by reference here.
Kn43
The recipient understands that, in accepting this award, the Authorized Representative
declares and certifies, among other things, that he or she possesses the requisite legal
authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or
adopts) all material requirements that relate to conduct throughout the period of performance
under this award. The recipient further understands, and agrees, that it will not assign anyone
to the role of Authorized Representative during the period of performance under the award
without first ensuring that the individual has the requisite legal authority.
'D44
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying
with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and
other related federal environmental impact analyses requirements in the use of these award
funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to
first determine if any of the following activities will be funded by the grant, prior to obligating
funds for any of these purposes. If it is determined that any of the following activities will be
funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below,
whether or not they are being specifically funded with these award funds. That is, as long as
the activity is being conducted by the recipient, a subrecipient, or any third party, and the
activity needs to be undertaken in order to use these award funds, this condition must first be
met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically
sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat
for endangered species, or a property listed on or eligible for listing on the National Register of
Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that
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are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for
example, in office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine methamphetamine
laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation
of an Environmental Assessment and/or an Environmental Impact Statement, as directed by
BJA. The recipient further understands and agrees to the requirements for implementation of a
Mitigation Plan, as detailed at https:Hbja.gov/Funding/nepa.html, for programs relating to
methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the
recipient's or its subrecipients' existing programs or activities that will be funded by these
award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in
any preparation by BJA of a national or program environmental assessment of that funded
program or activity.
'E�45
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect
to a subaward) is required to establish a trust fund account. Recipients (and subrecipients)
must maintain advance payments of federal awards in interest-bearing accounts, unless
regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including any interest,
may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to
obligate the award funds in the trust fund (including any interest earned) during the period of
performance for the award and expend within 90 days thereafter. Any unobligated or
unexpended funds, including interest earned, must be returned to OJP at the time of closeout.
UD46
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425).
Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual
performance reports through JustGrants and Local JAG Category One (Less than $25K) must
submit annual performance reports through JustGrants. Consistent with the Department's
responsibilities under the Government Performance and Results Act (GPRA) and the GPRA
Modernization Act of 2010, the recipient must provide data that measure the results of its work.
The recipient must submit quarterly performance metrics reports through BJA's Performance
Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements
webpage. Failure to submit required JAG reports by established deadlines may result in the
freezing of grant funds and future High Risk designation.
'Q47
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award
must submit quarterly accountability metrics data related to training that officers have received
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on the use of force, racial and ethnic bias, de-escalation of conflict, and constructive
engagement with the public.
'M48
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG
program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that
extraordinary and exigent circumstances exist, making such expenditures essential to the
maintenance of public safety and good order.
'M49
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or
after October 1, 2020
The recipient may obligate (federal) award funds only after the recipient makes a valid
acceptance of the award. As of the first day of the period of performance for the award
(October 1, 2020), however, the recipient may choose to incur project costs using non-federal
funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- (1)
the recipient makes a valid acceptance of the award, and (2) all applicable withholding
conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding
condition is a condition in the award document that precludes the recipient from obligating,
expending, or drawing down all or a portion of the award funds until the condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of
project costs incurred "at-risk," if and when the recipient makes a valid acceptance of this
award and OJP removes each applicable withholding condition through an Award Condition
Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse
itself for project costs incurred "at-risk" earlier during the period of performance (such as
project costs incurred prior to award acceptance or prior to removal of an applicable
withholding condition), provided that those project costs otherwise are allowable costs under
the award.
,M50
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA
profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database
operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles
generated under this award may be entered or uploaded into any non-governmental DNA
database without prior express written approval from BJA. Award funds may not be used for
the purchase of DNA equipment and supplies unless the resulting DNA profiles may be
accepted for entry into CODIS. Booking agencies should work with their state CODIS agency
to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA
Booking Operational Procedures Manual).
,M51
Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including 18
U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this
award to fund (in whole or in part) a specific project or program (such as a law enforcement,
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prosecution, or court program) that results in any court dispositions, information, or other
records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or
improvement of records systems that contain any court dispositions, information, or other
records that are "eligible records" (under federal or State law) relevant to the NICS, the
recipient (or subrecipient, if applicable) must ensure that all such court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to
the NICS are promptly made available to the NICS or to the "State" repository/database that is
electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly
must update, correct, modify, or remove such NICS-relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to
demonstrate diligent monitoring of compliance with this condition (including subrecipient
compliance). DOJ will give great weight to any such evidence in any express written
determination regarding this condition.
9M52
Prohibition on use of award funds for match under BVP program
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest
Partnership (BVP) program.
9M53
Certification of body armor "mandatory wear" policies
If recipient uses funds under this award to purchase body armor, the recipient must submit a
signed certification that law enforcement agencies receiving body armor purchased with funds
from this award have a written "mandatory wear" policy in effect. The recipient must keep
signed certifications on file for any subrecipients planning to utilize funds from this award for
ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at
least all uniformed officers before any funds from this award may be used by an agency for
body armor. There are no requirements regarding the nature of the policy other than it be a
mandatory wear policy for all uniformed officers while on duty.
9M54
Body armor- compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be
purchased at any threat level, make or model, from any distributor or manufacturer, as long as
the body armor has been tested and found to comply with applicable National Institute of
Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List .
(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In
addition, ballistic-resistant and stab-resistant body armor purchased must be made in the
United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1 )(A). The latest
NIJ standard information can be found here: https:/ / nij.gov/topics/ technology/ body-armor/
pages/ safety-initiative.aspx.
,M55
Body armor - impact on eligibility for other program funds
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The recipient understands that the use of funds under this award for purchase of body armor
may impact eligibility for funding under the Bulletproof Vest Partnership (BVP) program, a
separate program operated by BJA, pursuant to the BVP statute at 34 USC 10531(c)(5).
'M56
BJA- JAG - Withholding of Funds for MOU
Withholding of funds: Memorandum of Understanding
The recipient may not expend or draw down any award funds until OJP has reviewed and
approved the Memorandum of Understanding (MOU), and an Award Condition Modification
has been issued to remove this condition.
Q57
BJA- JAG - Withholding of Funds for Chief Executive Certification
Withholding of funds: Required certification from the chief executive of the applicant
government
The recipient may not expend or draw down any award funds until the recipient submits the
required "Certifications and Assurances by the Chief Executive of the Applicant Government,"
properly-executed (as determined by OJP), and an Award Condition Modification has been
issued to remove this condition.
No more data to load
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I have read and understand the information presented in this section of the Federal Award
Instrument.
> Award Acceptance
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Award Letter
Award Information
Project Information
Financial Information
Award Conditions
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to
Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I
have authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant,
to the best of my knowledge and belief, that the following are true as of the date of
this award acceptance: (1) I have conducted or there was conducted (including by
applicant's legal counsel as appropriate and made available to me) a diligent review
of all terms and conditions of, and all supporting materials submitted in connection
with, this award, including any assurances and certifications (including anything
submitted in connection therewith by a person on behalf of the applicant before,
after, or at the time of the application submission and any materials that accompany
this acceptance and certification); and (2) 1 have the legal authority to accept this
award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and
the applicant: (1 ) I understand that, in taking (or not taking) any action pursuant to
this declaration and certification, DOJ will rely upon this declaration and certification
as a material representation; and (2) 1 understand that any materially false, fictitious,
or fraudulent information or statement in this declaration and certification (or
concealment or omission of a material fact as to either) may be the subject of
criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34
U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil
penalties and administrative remedies under the federal False Claims Act (including
under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Deputy Assistant Attorney Maureen Henneberg 9/16/21 7:31 PM
General
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Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Chief of Police
Name of Authorized Entity Official
Paco Balderrama
Signed Date And Time
10/22/2021 1:04 AM
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Application
PROPOSAL NARRATIVE
JAG 2021
The County of Fresno encompasses 6,000 square miles of Central California with a
diversity of terrain that varies from open farmlands of the western county to rugged mountain
peaks of over 11,000 feet to the east in the Sierra Nevada Mountain range. The State Department
of Finance estimates the total population of Fresno County is 1,026,681 for 2021, an increase of
0.6% over 2020, making it the tenth most populous county in California. By geographic size it is
the sixth largest county in California and is home to the fifth largest city in the State of California
possessing the same name.Nestled in the heart of the Central San Joaquin Valley, Fresno County
is rich with agriculture. The City of Fresno has an estimated total population of 546,770 and is
made up of 115.21 square miles. Coupled with the smaller neighboring City of Clovis, these two
cities make up over 65% of the county's entire population.
STATEMENT OF THE PROBLEM
Prior to the COVID-19 pandemic, the City of Fresno was making strides in improving the
economic trends; however, the city along with other government agencies is seeing any progress
made take a reverse course. The City of Fresno has aggressively worked to address its structural
imbalance over the last nine years after the burst of the nation's financial bubble. After many
difficult budgets and a constant stream of hard decisions, Fresno has finally started on the path to
long-term financial stability. However, the journey remains and will continue for several more
years due to COVID-19. The City of Fresno will remain diligent with continued sacrifices and
tough, yet fiscally prudent decisions. The City of Fresno has certainly endured tough times
throughout the previous nine years. In 2012, at the height of the economic downturn, the City of
Fresno's budget had been decreased by $238,854,100 in just four years and the workforce
decreased by 22%. This included the loss of over 265 police department employees through
layoffs, retirement and attrition. In 2010, the City of Fresno employed 849 police officers.
Page 1 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
Today that number is 785 sworn personnel, a little more than 200 of our Chief and Mayor's goal
of 1,000. Despite our overall reduction in staffing levels, the City of Fresno will continue to take
steps to gradually increase the number of sworn officers.
With recent legislation changes including Proposition 47, Proposition 57 and Assembly
Bill 109, law enforcement has seen a drastic increase in the need for additional police officers as
well as additional resources to combat the release of prison and jail populations onto our city
streets. The release of habitual offenders coupled with jail overcrowding has put a greater
demand on our agency to ensure the safety of our residents. In addition, the zero-bail policy
implemented by the State of California during the COVID-19 pandemic has made it difficult for
jails to keep suspects in custody who have been arrested for non-violent and violent crimes. It is
the mission of ourdepartment,along with the Fresno County Sheriff's Office,to preserve the trust
of our community by providing a safe and secure place to work and live. With the augmentation
of grant funding,our agencies can take leaps forward to improve the quality of life for the citizens
in our County and provide valuable law enforcement resources to draw from.
The critical economic situation in the Fresno region has severely impacted the ability to
address crime and continues to present an even more critical need to maintain and acquire
necessary tools, communication technologies, and safety equipment for our complementof
sworn officers. Prior to COVID-19 our fiscal situation showed continued improvement;
however, the lack of hiring over the last nine years remains a grave concern for our agencies and
with the recent issues facing our country today, this will remain a concernfor years to come.
With less sworn officers on the streets, yet an increased number of calls for service, the need to
ensure each officer is adequately equipped is even more critical for their safety as well as the
community in which they serve.
Page 2 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
With the help of the Fresno County Sheriff's Office,the Fresno Police Department(FPD)
actingas the fiscal agent will be responsible for implementing this project. FPD has a long history
of success with large grant funded projects. We are confident that we can successfully meet the
goals and objectives of the 2021 Justice Assistance Grant project.
According to the FBI Crime Index for the City of Fresno,from 2012 to 2014,violent crime
had consistently dropped at a rate of 7%each year and property crime has fallen between 6%and
12%. However, in 2015 we saw increases in violent crimes across the board and in 2016 violent
crime showed a decrease of 75%from 2015. In subsequent years, overall violent crime showed a
decrease compared to 2014 with decreases in homicides, forcible rape, robberies and slight
increases in aggravated assaults. In a January through June 2021 comparison, willful homicides
experienced an increase of 53% compared to the same time period as 2020; shootings showed an
increase of 78% for this period; and aggravated assaults during this same time period marked an
increase as well. We have taken many strides towards the reduction of crime in our city in the
past six years, however, our organization has a long way to go to further ensure the safety our of
officers and the community;thereby resulting in the need to look for additional resources to protect
our officers and better serve our citizens. Due to reductions in staff and the economic downturn,
rebuilding our organization to meet public need has been a slow process;however,small successes
are occurring. Although the City of Fresno's General Fund didn't.allow for the increase in officer
positions; the attrition rate for sworn personnel within our organization has remained steady and
will optimistically continue for years to come considering the economic downturn that is lurking.
Meaning there is a hope that there will be a significant increase in the number of new officers in
the field than in years past. Although over the past few years our workforce saw an increase,there
is a large gap in the number of seasoned officers and rookies creating a disparity of law
enforcement knowledge and experience among our ranks. Due to exceptional training and
Page 3 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
mentorship within our department, we hope to close the gap and harness energetic new officers.
These officers will allow us to continue our focused policing strategies on gang eradication,
proactive enforcement, and prevention efforts. Coupled with support from our community,we can
curb the uptick in criminal activity on our streets.
Like other law enforcement agencies, we are facing challenges brought on by current
economic conditions and new legislation in place to relieve the stress on California's prison
system. As a result, we have had to implement significant organizational changes to meet
community needs with fewer resources. Priorities have been modified, staff members have been
reassigned, and department operations have been restructured. These economic constraints,
combined with other issues,such as parole reform and the early release of prisoners,have required
us to focus our resources on our highest priority duties. Funding priorities surround the need to
augment existing programs with equipment, supplies and services to ensure that these programs
are a success.
The Sheriff's Office is responsible for the apprehension of criminal suspects for crimes
committed in the unincorporated areas of Fresno County, providing judicial protection, bailiff
services, public screening, court security and the operation of jail facilities for the County.
Criminal justice programs have become increasingly dependent on the award of grant funds to
augment many basic law enforcement needs. As State and Federal funds continue to decline,local
agencies struggle to fund law enforcement programs related to criminal justice. The lack of
funding for law enforcement equipment becomes a greater concern for citizen and officer safety.
The Edward Byrne Memorial Justice Assistance Grant (JAG) programfunding will enable the
Sheriff's Office to support the Special Weapons and Tactics (SWAT) unit to purchase a throw
phone to safely gather audio intelligence and communication when responding to a critical
incident; replacement of aging or retiring police canine(s) and the necessary training to prepare
Page 4 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
both the canine and handler for patrol officers;enhance law enforcement programs by augmenting
equipment needs for the Explosives Ordnance Disposal (EOD)unit and to purchase equipment for
ongoing Video Infrastructure Protection Program (VIPP)needs.
A disparity exists between the City of Fresno and the County of Fresno, as certified by the
Bureau of Justice Assistance. Per a Memorandum of Understanding(MOU) by and betweenthe
City and County of Fresno,the City of Fresno has been named fiscal agent for the purpose of this
grant funding. Funding is allocated and determined by the JAG formula.
A key component of the department is fiscal responsibility and professional standards to
ensure effective and timely service to the community is met while adhering to the highest industry
standards of law enforcement. Fiduciary responsibilities are essential to our success. The Fresno
Police Department's Grants Management Unit (GMU) oversees the fiscal, programmatic, and
compliance policies/procedures associated with grant funding and local government.
Funding allocated for the City of Fresno:
The overall mission is to "enhance safety, service and trust with our community and to
serve our community with honesty, compassion and respect." This becomes more challenging as
local agencies have endured drastic budget cuts and staff reductions while serving in economically
challenged communities. This agency continues to need equipment and supplies tocombat crime
and to ensure the safety of our sworn officers and the community they have vowedto protect and
serve. The focus of this funding will be to augment necessary and critical safety equipment to
support our law enforcement officers,reduce liability and ensure adequate equipment is available.
JAG funding will fund new and replacement ballistic vests for our sworn officers,safety equipment
and protective clothing for our Traffic Bureau, purchase and repair of portable radios used by our
sworn personnel, operational costs for our Air Support Unit (Skywatch), unforeseen and critical
operations costs for the K-9 Unit and ammunition for use by our sworn personnel during their
Page 5 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
quarterly and annual certified training.
Our agency has implemented a mandatory wear policy for ballistic vests and a five-year life
cycle for each vest as recommended by the manufacturer. Ballistic vests are a fundamental piece of
equipment and when utilized can be a matter of life or death. In our current culture lethal weapons
are prevalent within our society and in many cases are in the wrong hands. This extra layer of
protection that a ballistic vest can provide for an officer is not only smart, but necessary. All new
officers will receive a new ballistic vest that is met with current standards and fitted to the
individual. Also, every officer's vest is on a documented five-year life cycle andis replaced then.
With 785 sworn officers,purchasing new vests occurs monthly for our department. Grant funding
to augment our purchases and this program is essential to meetthe demand and the needs of
officers.
Riding a police motorcycle exposes the officer to environmental hazards that are not
usually experienced by those officers operating a patrol car.To combat this,we provide our motor
officers, in our Traffic Bureau,with the best safety equipment available to lessen their exposure to
these hazards. Our motorcycle officers are provided with mid-calf length, leather riding boots to
protect their lower legs from road debris and vehicle fluid. Their pants are doublelayered riding
breeches, designed to protect the wearer from road lacerations in the event of a fall. We issue an
Arai law enforcement version,3/4 motorcycle helmet that is both DOT and SNELL compliant.Also
provided to each motorcycle officers are a pair of leather riding gloves that are designed to protect
the officer's hands in the event of an unintended dismount. Our cold weather gear consists of both
a leather jacket as well as a nylon jacket. The nylon jacket comes equipped with Kevlar panels
sewn into the back, elbows, and shoulders. Although these panels are not designed to be bullet
resistant,they are designed to protect against serious injury if the rider comes in contact with the
roadway. The designed thickness of the leather jacket is such that it accomplishes the same task
Page 6 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
as the nylon jacket's ballistic panels.Lastly, each officer is issued a pair of cold weather gloves to
protect the officers' hands from the winter environment. We realize that it is impossible to
completely protect a motorcycle officer from the inherit hazards he or she faces when riding a
police motorcycle, but by providing this safety equipment we hope to decrease the chances of
serious injury.
Another crucial piece of equipment that officers rely on daily is a portable radio. These
communication devices are the officer's lifeline when handling calls for service, special tactical
operations, and virtually any function that a police officer is responsible for. Without this vital
piece of equipment, the ability to conduct their day-to-day activities safely and efficiently would
be impossible. Funding for new radios, parts to maintain existing radios, and accessories are
essential and a top priority for our agency.
JAG funding is also being requested for our Air Support Unit, named "Skywatch" to
provide operational costs in order to conduct patrol, special surveillance, photo missions, site
surveys;which include homeland security operatives and tactical flight operations.Fuel costs have
drastically increased and costs to operate Skywatch have exceeded existing resources. The
helicopter parts and repair costs are expensive, due to the nature of the equipment. Budget
reductions in funding for this unit will not cover all the costs of operations and maintenance,
therefore a need for grant augmentation exists.
The Fresno Police Department's K-9 Unit typically incurs costs that are unforeseen
and/or over existing resources allocated within general fund dollars. Grant funding will allow
for those unanticipated and additional operational costs, such as purchase new dogs for the
replacement of aging or retiring canines, veterinary costs, feed and/or professional services
Page 7 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
as needed. Resources such as our Air Support Unit and K-9 Unit are vital to our organization
and our overall mission.
The Fresno Police Department is certified by the State of California's Commission on
Peace Officer Standards & Training (POST) to present over 40 courses to law enforcement
statewide. Many of our courses are offered in conjunction with the Fresno City College Police
Academy. The Fresno Police Department Training Unit and state-of-the-art Regional Training
Center provides on an average, 40,000 hours of tactical and safe emergency vehicle operations
training to department members on an annual basis. Half of these hours utilize tactical training
along with a live fire range training component to better enhance firearm operations and tactics for
our department members. Statistics have shown that firearm skills are perishable and only
through repetitive and enhanced training can you sustain these skills.The purchase of ammunition
will ensure our department members viable sustainability of these fundamental skills.Funding for
ammunition will enhance the safety of our officers as they participate in ongoing police training
to include qualifications, perishable skills training, and special unit training. All members of the
agency must demonstrate proficiency with each weapon issued,prior to being authorized to carry
the weapon in the field. This is a critical safety training component for all sworn officers.
Both agencies have acknowledged the mandated NIBRS compliance carve out and will
be dedicating funding to move both the Fresno Police Department and the Fresno CountySherifrs
Office towards NIBRS compliance and state certification.
Funding allocated for the County of Fresno:
Page 8 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
The Fresno County Sheriff-Coroner's Office-Public Administrator's Office is a full-
Service Law Enforcement Agency with a tradition of providing professional law enforcement
services to the people of Fresno County including both metropolitan and rural policing. The varied
law enforcement services include patrol, investigations, crime scene evaluation, emergency and
disaster operation management, search and rescue operations, prevention and intervention
programs, court services, detention and rehabilitation programs. The Sheriff is the Mutual Aid
Coordinator for all law enforcement agencies within Fresno County as well as for the Central
Valley region of Office of Emergency Services (OES).
The Sheriff's Office operates five substations and three detention facilities that house and
care for a maximum population of 3,274 inmates. The Sheriff's Office delivers field services to
county residents from four rural substations,which utilize Community Oriented Policing methods
to better serve the community. The coroner is mandated to determine manner and causeof death;
to inquire into the circumstances of unusual or unattended deaths; homicides, suicides and
accidental deaths; deaths due to contagious disease; deaths in prisons or jails and state mental
facilities;to identify the deceased and notify next of kin; and to act as the County burial authority
in burying the indigent or abandoned dead. The Public Administrator is legallymandated to serve
in a fiduciary capacity to provide professional estate management and making final arrangements
for Fresno County residents who die without a will or any known relatives able or willing to act
on the decedent's behalf to manage and resolve the estate.
Criminal justice programs have become increasingly dependent on the award of grant funds
to augment many basic law enforcement needs. As State and Federal funds continue to decline,
local agencies struggle to fund law enforcement programs related to criminal justice.
Page 9 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
The lack of funding for law enforcement equipment becomes a greater concern for citizen safety
as well as officer safety.
The 2021 JAG grant funds will be utilized to purchase equipment for use by the Special
Weapons and Tactics(SWAT)Unit, replacement of retiring or aging police canines and enhance
law enforcement programs by augmenting equipment needs for the Explosives Ordnance
Disposal (EOD) unit, radio encryption and to purchase equipment for ongoing Video
Infrastructure Protection Program(VIPP)needs.The VIPP is a multi-functional video system that
has been developed and installed to provide enhanced law enforcement video surveillance
capabilities for both critical infrastructure within Fresno County as well as to supplement high
profile sites needing law enforcement presence, such as high use recreational areas, designated
high crime locations and target specific locations.Funds will be utilized to expand video protection
to high-risk facilities and resources that are determined to be critical infrastructure.
PROJECT DESIGN AND IMPLEMENTATION
Due to the recent changes in the Legislation in the criminal justice realm, local law
enforcement agencies have had to readjust their focus and priorities as it relates to crime fighting
strategies all while ensuring the community's safety and trust. Over the last several years, the
Fresno Police Department has implemented and enhanced several advisory boards, including but
not limited to the Bringing Broken Neighborhoods Back to Life, Police Chief s Advisory Board,
Youth Advisory Council, Citizen's Police Academy, Teen Police Academy, Community
Engagement Unit, and the Residents Academies (English, Spanish, Hmong and pending Sheikh).
The participants in these groups are all civilian members of our community (both city and county)
and serve many different facets from faith-based, community based or for personal knowledge.
Page 10 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
The main goal of these groups is to ensure that we are meeting the needs of our community
by focusing on community-based policing efforts in promoting and building relationships to
enhance officer and public safety. Both sworn and non-sworn (professional staff) department
members attend these meetings with the mission of educating and informing the public about
how officers do their jobs, why certain equipment and tactics are used, how agencies develop
policies and procedures, and how the community can help make their city safe. It is the intent of
the Fresno Police Department to continue to engage the community in our crime fightingstrategies
and seek solutions to reducing crime in our neighborhoods.
The meetings have enabled both the Fresno Police Department and the Fresno County
Sheriffs Office to develop and prioritize our funding strategies to ensure we do our best serving
the communities utilizing the funding from JAG 2021 in the most efficient manner.
CAPABILITIES AND COMPETENCIES
Acting as the Fiscal Agent, per MOU and agreed to by all parties, is the City of Fresno
Police Department's Grants Management Unit (GMU). The Fresno Police Department is the
largest agency in this area and is a professional organization that prides itself on delivering the
highest level of quality service and protection to the community.The Department is organized into
four divisions with all divisions commanded by a Deputy Chief and management support staff
under their direction. The divisions are: Administrative Services Division, Support and Special
Services Division, Patrol Division, and Investigations Division. The Grants ManagementUnit,
under the Administrative Services Division, is managed by a Business Manager andemploys a
Management Analyst 11. They are responsible for all oversight of department's grant related
activities, and understand the fiduciary responsibility associated with federal, state and local
funding. The Unit has participated in several audits over the years to demonstrate
Page 11 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
transparency and accountability for those funds.This Unit will provide the mechanism for separate
tracking and reporting of grant expenditures, receivables and ensure timely reporting. Systems are
in place to track grant projects separately from general fund expenses and manage subrecipient
funding. The Unit currently manages over 20 active grant projects and works closely with the
City of Fresno's Budget and Management Office as well as Personnel Servicesto stay compliant
with all grant regulations.
PLAN FOR COLLECTING THE DATA REQUIRED OF THIS SOLICITATION'S
PERFORMANCE MEASURES:
To adequately supply data for the project activities of this grant, we will utilize Universal
Crime Reports (UCR)data, department-initiated crime analysis and any other necessary means to
provide accurate data in a timely fashion. Once the Fresno Police Department has been certified
National Incident Based Reporting System (NIBRS) compliant, we will transition all our crime
statistics and data reporting to NIBRS. We anticipate this occurring in fall 2021 as we are currently
in the error review period of this transition. The State requires a less than three percent error rate.
The conversion of our Records Management System (RMS) took place in September 2019. The
responsibility of compiling all data and entering it into the Bureau of Justice Assistance (BJA)
Performance Measurement Tool (BMT) and Just Grants will rest on the BusinessManager in the
GMU. With the recent change and roll-out of the Justice Assistance Grant Performance
Accountability Measures,both the Fresno Police Department and the Fresno Sheriff s Office have
had experience with completing this data entry.All data will be vetted through our internal controls
to ensure accuracy.
As law enforcement operations costs increase, local funding resources decline, leaving
Page 12 of 13 City of Fresno
PROPOSAL NARRATIVE
JAG 2021
many necessary resources without financial support. Local law enforcement agencies are
economically challenged to find the resources to fund basic tools and equipment necessary in
daily operations. This project funding will assist the City and County of Fresno in their shared
dedication and determination to make our community safer for its residents.
Page 13 of 13 City of Fresno
PROJECT IDENTIFIERS
JAG 2021
The County of Fresno has identified the following project identifiers related to this 2021 Justice
Assistance Grant application and associated project activities:
• Hazardous Material Safety
• Officer Safety
• System Improvements
• Equipment—Video/Audio
• Surveillance
Purpose Area#4
Budget Detail - Year 1
Does this budget contain conference costs which is defined broadly to include meetings,retreats,seminars,symposia,and training activities?-YIN
(DCJ Financial Guide,Section 3.10)
A.Personnel
Name Position Computation
List each name,if known. List each position,if known. Show annual salary rate&amount of time devoted to the project for each name/position.
Time Worked Percentage of Non-Federal Federal
Salary Rate /s of hours,days,months, Total Cost
Time Contribution Request
years/
$0 $0
Total(s) 1 $0 1 $0 1 $0
Narrative
1
Purpose Area#4
B.Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits. Show the basis for computation.
Base Rate Total Cost Non-Federal Federal
Contribution Request
$0 $0
Total(s) $0 $0 $0
Narrative
2
Purpose Area#4
C.Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicote the purpose of each trip or Per day,mile,
type of trip(training,advisory Indicate the travel destination. Lodging,Meals,Etc. Compute the cost of each type of expense X the number of people traveling.
group meeting) trip,Etc.
#of Non-Federal Federal
Cost Quantity #of Staff Trips Total Cost Contribution Request
N/A $0 $0
Total(s) $0 $0 $0
Narrative
3
Purpose Area#4
D.Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost(e.g.,the number of each item to be purchased X the cost per item)
Non-Federal Federal
t!of Items Unit Cost Total Cost Contribution Request
Throwphone(s)for SWAT 1 $23,950.00 $23,950 $23,950
Canine to be used as a patrol service dog 1 $12,999,00 $12,999 $12,999
Total(s) $36,949 $0 $36,949
Narrative
Funds will be used to purchase throwphone(s)for the Sheriff Office's Special Weapons and Tactics(SWAT)unit for a means to gather audio intelligence and communiciate when
responding to a critical incident. Funding will allow for the Sheriff Office's replacement of a police canine and the necessary training to prepare both the canine and handler for patrol
operations.
4
Purpose Area#4
E.Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with gront funds. Describe the item and the compute the costs.Computation:The number of each item to be purchased X the cost per item.
Non-Federal Federal
ll of Items Unit Cost Total Cost Contribution Request
Supplies to support the EOD unit-FSO 4 $2,046.00 $8,184 $8,184
Radio encryption costs-FSO 1 $23,950.00 $23,950 $23,950
Supplies to support the Video Infrastructure Program 1 $23,950.00 $23,950 $23,950
Total(s)1 $56,084 $0 $56,084
Narrative
Fund supplies that would allow four(4)FBI certified bomb technicians to respond immediately to an active EOD incident in which lives are in danger and time is limited. Funding will also
be used toward radio encryption to FSO members that rely on this form of communication for their day to day assignments. Funds will be utilized in support of the ongoing Video
Infrastructure Protection Program,a multi-functional video system that has been developed and installed to provide enhanced law enforcement video surveilliance capabilities for both
critical infrastructure within Fresno County as well as to supplement high profile sites needing law enforcement presence,such as high use recreational areas,designated high crime
locations and target specific location.
5
Purpose Area#4
F.Construction
Purpose Description of Work Computation
Provide the purpose of the Describe the constructionproject(s) Com ute the costs e. the number o each item to be purchased X the cost per item
construction P ( 9 f P P )
Non-Federal Federal
of Items Cost Total Cost Contribution Request
$0 $0
Total(s) $0 $0 $0
Narrative
6
Purpose Area#4
G.Subawards(Subgrants)
Description Purpose Consultant?
Is the suboword for a
consultant?If yes,use
Provide a description of the activities to be carried out by Describe the purpose of the subaword(subgront) the section below to
subrecipients. explain associated
travelexpenses
included in the cost.
Total Cost Non-Federal Federal
Contribution Request
T_ $0
Total(s) $0 1 $0 $0
Consultant Travel(if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip(training,advisory Indicate the travel destination. Hotel,airfare,per diem Compute the cost of each type of expense X the number of people traveling.
group meeting)
Duration #of Non-Federal Federal
Cost or Total Cost
Staff Contribution Request
Distance
$o $o
Total $o 1 $o 1 $0
Narrative
H.Procurement Contracts
Description Purpose Consultant?
7
Purpose Area#4
Provide a description of the products or services to be procured by Is the suboword for a
contract and on estimate of the costs. Applicants ore encouraged to consultant?If yes,use
promote free and open competition in awarding contracts. A Describe the purpose of the contract the section below to
separate justification must be provided far sole source procurements explain associated
in excess of the Simplified Acquisition Threshold(currently$I50,000).
travel expenses
included in the cost.
Total Cost Non-Federal Federal
Contribution Request
$0
Totals) $o $0 $0
Consultant Travel(if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip(training,advisory Indicate the travel destination. Hotel,airfare,per diem Compute the cost of each type of expense X the number of people traveling.
group meeting)
Duration #of Non-Federal Federal
Cost or Total Cost
Staff Contribution Request
Distance
$o $o
Total $o 1 $o 1 $o
Narrative
1.Other Costs
Description Computation
List and describe items that will be paid with grants funds(e.g.rent,
reproduction,telephone,janitorial,or security services,and Show the basis for computation
investigative or confidential funds).
8
Purpose Area#4
Quantity Basis Cost Length of Time Total Cost Non-Federal FederalContribution Request
Hardware,Software,trainings for NIBRS Compliance 1 ea $2,878.00 1 $2,878 $2,878
Total(s) 1 $2,878 $0 $2,878
Narrative
The Fresno County Sheriff's Office will purchase hardware,software and training costs necessary for implementation.
9
Purpose Area#4
J.Indirect Costs
Description Computation
Describe what the approved rate is and how it is applied. Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost Non-Federal Federal
Contribution Request
$0 $0
__T Total(s) $0 $0 $0
Narrative
10
Budget Summary
Budget Summary
Note:Any errors detected on this page should be fixed on the corresponding Budget Detail tab.
Year 1 Year 2 Year 3 Year 4 Year 5
(if needed) (if needed) (if needed) (if needed)
N N (U a-+ Y (U N Z5 ✓z
v a ai v v ai ai -o ai v a ai ai v W
Budget Category ° 01 � ° D v D v D W D ° � 01 3
g g ry v o LL Cro CrLL Cr -o Cr Cr v Cr LL o -o Cr Cr
v v v v v v v v v v v v LL v v o
LL K C K LL �' C K LL K C �' LL K C Of
O O O O O
Z Z Z Z Z
A.Personnel $0 $0 $0 $0 $0 $o So $0 $0 $0 $0
B.Fringe Benefits $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
C.Travel $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
D.Equipment $36,949 $0 $0 $0 $0 $0 $0 $0 $0 $0 $36,949
E.Supplies $56,084 $0 $0 $0 $0 $0 $0 $0 $0 $0 $56,084
F.Construction $0 $0 $0 1 $0 $0 $0 $0 so $0 1 $0 $0
G.Subawards(Subgrants) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
H.Procurement Contracts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
.Other $2.878 $0 $0 $n $0 $0 $0 $0 .1 $u $2,878
Total Direct Costs $95,911 $0 $0 1 $0 $0 1 $0 $0 $0 $0 $0 1 $95,911
),Indirect Costs $0 $o $o $n $o $0 $0 $0 $0 $0 $0
Total Project Costs $95,911 $0 $0 $0 $0 $0 $0 $0 $0 $o $95,911
Does this budget contain conference costs which is defined broadly to include meetings,retreats,seminars,symposia,and training activities?-Y/N No
1
Solicitation
OMB No. 1121-0329
Approval Expires 11/30/2020
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
BJA FY 2021 Edward Byrne Memorial Justice Assistance Grant
Program — Local Solicitation
Assistance Listing Number# 16.738
Grants.gov Solicitation Number: O-BJA-2021-135004
Solicitation Release Date: June 08, 2021 5:00 PM
Grants.gov Deadline: July 26, 2021 11:59 PM
Application JustGrants Deadline: August 09, 2021 11:59 PM
Overview
The U.S. Department of Justice(DOJ), Office of Justice Programs(OJP), Bureau of Justice
Assistance(BJA) is seeking applications for funding for the Edward Byrne Memorial Justice
Assistance Grant(JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal law enforcement efforts to prevent or reduce crime and violence.
This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP
Grant Application Resource Guide provides guidance to applicants on how to prepare and
submit applications for funding to OJP. If this solicitation expressly modifies any provision
in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in
this solicitation as to that provision.
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver"
provisions in the "Financial Information" section of the OJP Grant Application Resource Guide.
Solicitation Category
Competition Category Number Dollar Amount Performance Performance
ID of for Award Start Date Duration
Awards Months
C-BJA-2021- Category 1 - 603 $45,735,895.00 10/1/2020 24
00149-PROD Applicants with 12:00 AM
eli ible allocation
Competition Category Number Dollar Amount Performance Performance
ID of for Award Start Date Duration
Awards Months
amounts of less
than $25,000
C-BJA- Category 2 - 582 $44,143,102.00 10/1/2020 48
2021- Applicants with 12:00 AM
00150- eligible allocation
PROD amounts of
$25,000 or more
Eligibility (Who may apply):
• Units of local government
• Other
By law, for purposes of the JAG Program, the term "units of local government" includes a town,
township, village, parish, city, county, borough, or other general-purpose political subdivision of
a state; or it may be a federally recognized Indian tribal government that performs law
enforcement functions (as determined by the Secretary of the Interior). A unit of local
government also may be any law enforcement district or judicial enforcement district established
under applicable state law with authority to independently establish a budget and impose taxes;
for example, in Louisiana, a unit of local government means a district attorney or parish sheriff.
The expected eligible allocations by state for the fiscal year (FY) 2021 JAG Program can be
found at: https://bia.oip.gov/program/iag/fv-2021-allocations.
Eligible allocations under JAG are posted annually on the JAG web page. See the allocation
determination and Units of Local Government requirements section for more information.
Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1,
and applicants with eligible allocation amounts of$25,000 or more will apply to Category
2.
All recipients and subrecipients (including any for-profit organization) must forgo any profit or
management fee.
Agency Contact Description
For technical assistance with submitting the SF-424 and SF-LLL in Grants_gov, contact the
Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer
Support web page, or email at support grants.gov. The Grants.gov Support Hotline operates
24 hours a day, 7 days a week, except on federal holidays.
For technical assistance with submitting the full application in DOJ's Justice Grants System
(JustGrants), contact the JustGrants Service Desk at JustG rants.Sup.port(aD_usdoi.gov or 833-
872-5175. The JustGrants Service Desk operates 5 a.m. to 9.p.m. eastern time, Monday—
Friday, and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays.
An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its
control that prevent it from submitting its application by the deadline must email the National
Criminal Justice Reference Service Response Center (Response Center) at grants(�ncirs.gov
2
within 24 hours after the application deadline to request approval to submit its application
after the deadline.
For assistance with any other requirements of this solicitation, contact the Response Center by
telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only) or by email at
grants(cDncirs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. eastern time
Monday through Friday, and 10 a.m. to 8 p.m. eastern time on the solicitation close date.
Applicants also may contact the appropriate BJA grant manager.
Submission Information
In FY 2021, applications will be submitted to DOJ in a NEW two-step process.
Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at
https://www.grants.gov/web/grants/register.html. To register in Grants.gov, applicants will need
to obtain a Data Universal Numbering System (DUNS) and System for Award Management
(SAM) registration or renewal.
Step 2: Applicants::ill submit the full application, including attachments, in JustGrants at
https://iusticeg rants.usdoi.gov/.
To be considered timely, the full application must be submitted in JustGrants by the JustGrants
application deadline.
OJP encourages applicants to review the "How to Apply" section in the OJP Grant Application
Resource Guide.
3
Edward Byrne Memorial Justice Assistance
Grant Program
FY 2021 Local Formula Grant Solicitation
C F DA # 16.738
Program Description
Overview
The Department of Justice is committed to advancing work that promotes civil rights, increases
access to justice, supports crime victims, protects the public from crime and evolving threats,
and builds trust between law enforcement and the community.
The Edward Byrne Memorial Justice Assistance Grant(JAG) Program is the primary provider of
federal criminal justice funding to states and units of local government. BJA will award JAG
Program funds to eligible units of local government as described in this FY 2021 JAG Program
Local Solicitation. (BJA will issue a separate solicitation for states.)
Statutory Authority
The JAG Program is authorized by Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C.
10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28
U.S.C. 530C(a).
Program-specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG Technical
Report. Once each fiscal year's overall JAG Program funding level is determined, BJA works
with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which,
in general, consists of:
(1) Computing an initial JAG allocation for each state, based on its share of violent crime
and population (weighted equally).
(2) Reviewing the initial JAG allocation amount to determine if the state allocation is less
than the minimum award amount defined in the JAG legislation (0.25 percent of the
total). If this is the case, the state is funded at the minimum level, and the funds required
for this are deducted from the overall pool of JAG funds. Each of the remaining states
receives the minimum award plus an additional amount based on its share of violent
crime and population.
(3) Dividing each state's final award amount (except for the territories and the District of
Columbia) between the state and its units of local governments at rates of 60 and 40
percent, respectively.
(4) Determining unit of local government award allocations, which are based on their
proportion of the state's 3-year violent crime average. If the "eligible award amount"for a
particular unit of local government, as determined on this basis, is $10,000 or more, then
the unit of local government is eligible to apply directly to OJP (under the JAG Local
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Solicitation) for a JAG award. If the "eligible award amount"for a particular unit of local
government, as determined on this basis, is less than $10,000, however, the funds are
not made available for a direct award to that particular unit of local government, but
instead are added to the amount that is awarded to the state.
Allocation Determination and Units of Local Government Requirements Regarding Use of
JAG Funds
Eligible allocations under JAG are posted annually on the JAG web page. Award allocations are
determined by a four-step statuto, formula. Additional information can be found on the JAG
Resource Page or the JAG Technical Report.
According to the JAG Program statute, a "disparity' may exist between the funding eligibility of a
county and its associated municipalities. See 34 U.S.C. § 10156(d)(4). Units of local
government identified by BJA as disparate must select a fiscal agent that will submit a joint
application for the allocation to include all disparate municipalities. A memorandum of
understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent
for joint funds must be completed and signed by the authorized representative for each
participating jurisdiction. Once an award is made,the fiscal agent will be responsible for
distributing award funds to the other jurisdictions in the disparate group through subawards that
include all appropriate award conditions. To verify eligibility on the JAG web page, an applicant
should click on its respective state and note the following regarding the state's allocation table:
(1) Disparate units of local government are listed in shaded groups, in alphabetic order by
county. Units of local government identified as disparate must select one unit of local
government to submit an application on behalf of the disparate group.
(2) Counties that have an asterisk (*) under the "Direct Allocation" column did not submit
the level of violent crime data to qualify for a direct award from BJA but are in the
disparate grouping indicated by the shaded area. The JAG legislation requires these
counties to remain a partner with the local jurisdictions receiving funds and must be a
signatory on the required MOU.
(3) Direct allocations are listed alphabetically below the shaded disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed individual
allocations, which are provided for information only. Jurisdictions in a funding disparity
are responsible for determining individual amounts within the Eligible Joint Allocation
and documenting individual allocations in the MOU.
Statutory Program Areas
In general, JAG funds awarded to a unit of local government under the FY 2021 program may
be used to hire additional personnel and/or purchase equipment, supplies, contractual support,
training, technical assistance, and information systems for criminal justice, including for any one
or more of the following program areas:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs
• Crime victim and witness programs (other than compensation)
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• Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams
Note that the statute defines "criminal justice" as "activities pertaining to crime prevention,
control, or reduction, or the enforcement of the criminal law, including, but not limited to, police
efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles,
activities of courts having criminal jurisdiction, and related agencies (including but not limited to
prosecutorial and defender services, juvenile delinquency agencies, and pretrial service or
release agencies), activities of corrections, probation, or parole authorities and related agencies
assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating
to the prevention, control, or reduction of narcotic addiction and juvenile delinquency."
BJA Areas of Emphasis
BJA recognizes that many state and local criminal justice systems currently face challenging
fiscal environments and that an important, cost-effective way to relieve those pressures is to
share or leverage resources through cooperation among federal, state, and local law
enforcement. BJA intends to focus much of its work on: Restoring Justice—Support for State,
Local, Tribal, and Territorial Administration (SLTT) of Criminal Justice; Community Violence
Intervention; Law Enforcement Accreditation, Policy Development, and Training; Technologies
to Support Transparency and Information Sharing between Law Enforcement and Communities;
Sustaining COVID-19 Criminal Justice Innovations; and Innovative Forensic Technologies such
as Rapid DNA for Booking Stations. BJA encourages each state recipient of an FY 2021 JAG
award to join federal law enforcement agencies across the board in addressing these
challenges. Additional details on the BJA areas of emphasis can be found below:
• Restoring Justice—Support for SLTT Administration of Criminal Justice
In March 2020, SLTT governments began implementing various community mitigation
policies to prevent and reduce the spread of COVID-19. As a part of these restrictions,
throughout the country, courts at every level were forced to cancel or significantly scale
back proceedings, which commonly included suspending in-person hearings, granting
extensions of court deadlines and waivers of speedy trials, restricting access to court
buildings, and postponing jury trials. This created a backlog of cases, which has impacts
on criminal court operations and court staff, victims and witnesses, as well as
defendants. BJA encourages state and local jurisdictions to invest JAG funds in efforts to
restore justice by addressing this backlog. This could include purchase of technology to
enhance the use of virtual tools to conduct outreach to witnesses and defendants, as
well as for hearings and status conferences, staffing, and enhancing access to services;
resources to assist the jurisdiction to develop or enhance its case management system
to assess and work to eliminate the backlog of cases; building tools to support diversion
and alternatives to incarceration as part of the review of backlogged cases; and
technology and equipment to retrofit court houses and staff to mitigate risks to staff and
those coming to court.
• Community Violence Intervention
Cities across the U.S. are experiencing a historic spike in homicides and gun violence
that disproportionately impacts people of color. The recent high-profile mass shootings in
Boulder (taking the lives of 10 individuals) and Atlanta (taking the lives of eight
individuals, including six Asian American women) underscored the relentlessness of this
epidemic. As a result, the Biden-Harris Administration and Department of Justice are
undertaking a number of steps to keep guns out of the hands of criminals, reduce the
risk of gun violence, and prioritize investment in community violence intervention (CVI).
There are proven CVI strategies for reducing gun violence through tools other than
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incarceration. For example, violence interruption programs deploy trusted messengers to
work directly with individuals most likely to commit gun violence, intervene in conflicts,
and connect people to social and economic services to reduce the likelihood of gun
violence as an answer. Hospital-based violence interventions engage people who have
been shot while they are still in the hospital, connecting them to services to decrease the
likelihood that they commit gun violence or are victimized in the future. BJA encourages
state and local jurisdictions to invest JAG funds to tailor programs and responses to CVI
in an effort to build strong, sustained partnerships with community residents and
organizations to support CVI work in communities most impacted by violent crime. CVI
strategies will be highlighted on BJA's National Training and Technical Assistance
Center(NTTAC) website, and jurisdictions looking to implement those strategies can
request training and technical assistance (TTA) on the NTTAC website as well.
• Law Enforcement Accreditation, Policy Development, and Training
The calls for police reform continue to grow, with an emphasis on protecting the sanctity
of life and eliminating systemic biases, implicit or otherwise. In particular, racial profiling
and related bias are particularly pernicious as they deprive communities of color of basic
constitutional protections and erode confidence in policing —an essential cornerstone
for crime reduction and safe communities. BJA encourages state and local jurisdictions
to utilize JAG funds for the purposes of law enforcement accreditation, and developing
and maintaining policies and law enforcement training focused on addressing those
areas most likely to promote trust, transparency, and accountability, including use of
force, racial profiling, implicit bias, procedural justice, and duty to intervene.
• Technologies to Support Transparency and Information Sharing between Law
Enforcement and Communities
This will focus on software/hardware solutions designed to enhance agency
transparency with the capability of facilitating information sharing with the public,
promoting an agency's work, and developing data-driven programs that improve public
safety and build trust. Examples could include the sharing of information about crime
statistics, locations of criminal activity, aggregated information regarding internal affairs
complaints, resolution of cases and issues in the community, support for community
surveys, and outreach to residents to gather their feedback.
• Sustaining COVID-19 Criminal Justice Innovations
As a result of the COVID-19 pandemic, SLTT criminal justice agencies made strides to
create innovative ways to administer justice while balancing the need to mitigate the
coronavirus and maintain social distancing. While many of these innovations had an
upfront cost, they will prove to be cost saving and efficient over time. For example,
correctional facilities have enabled virtual programming, education, medical
appointments, and family visits, as well as increased and enhanced the use of electronic
monitoring. Police departments have hosted virtual community engagement events and
opportunities, and courts and community corrections have increased the use of virtual
staffing, status hearings, client visits, and access to treatment and support services. In
addition, resources have supported the purchase of technology like headsets and
hotspots to ensure'confidentiality of defense counsel with clients; as well as partnerships
with community partners to host outdoor events like drug court graduations. It is
important for SLTT agencies to sustain these cost-saving efficiencies that resulted from
the COVID-19 pandemic. As such, BJA encourages SLTT agencies to utilize JAG funds
for these sustainment activities.
• Innovative Forensic Technologies such as Rapid DNA for Booking Stations
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Rapid DNA, or Rapid DNA analysis, is a term used to describe the fully automated
(hands free) process of developing a DNA profile from a reference sample mouth swab
in 1-2 hours without the need of a DNA laboratory and without any human intervention.
The overall goal of the Rapid DNA initiative is to immediately enroll qualifying arrestees
in CODIS and search unsolved crimes of special concern in near real time during the
booking process. The FBI worked with numerous stakeholder groups to
develop Standards for the Operation of Rapid DNA Booking Systems by Law
Enforcement Booking Agencies, the corresponding Audit Document for these standards,
and the National Rapid DNA Booking Operational Procedures Manual for the FBI
approval and operation of the Rapid DNA devices in booking agencies. Below is an
abbreviated list of prerequisites for federal, state, and local booking agencies to
participate in Rapid DNA:
• The state must have implemented an arrestee DNA collection law that authorizes
DNA sample collection from a person arrested for a specified offense at the time
of arrest and for which there are no additional requirements (i.e., determination of
probable cause) for the analysis of that arrestee DNA sample. Federal booking
agencies already meet this prerequisite.
• Electronic Fingerprint (Live Scan) integration during the booking process for
obtaining State Identification Numbers (SID) (UCN for federal booking agencies)
from the State Identification Bureau (FBI for federal) in near real time.
• The booking agency must have network connectivity with the State Identification
Bureau (SIB)/CJIS Systems Agency (CSA).
• The booking agency and/or state must technically integrate Rapid DNA within
their automated fingerprint process in a way that must ensure only qualifying
arrestees are processed.
It will be critical for booking agencies to work with their state CODIS agency to ensure all
requirements are met for participation in Rapid DNA(see National Rapid DNA Booking
Operational Procedures Manual). BJA encourages those states with arrestee DNA
collection laws that meet the prerequisites above to consider using JAG funds to
implement Rapid DNA technology (or the defined prerequisites above, such as Live
Scan integration) in booking stations within their states.
Additional Uses of JAG Funds
JAG funds awarded to a unit of local government under this FY 2021 solicitation may be used
to:
• Enforce state and local laws that establish offenses similar to offenses established in 21
U.S.C. § 801 et seq. and/or improve the functioning of the criminal justice system, with
emphasis on violent crime and serious offenses, by providing additional personnel,
equipment, training, technical assistance, and information systems for the more
widespread apprehension, prosecution, adjudication, detention, and rehabilitation of
persons who violate these laws, and assist the victims of such crimes (other than
compensation).
• Support projects related to preventing, detecting, seizing, and/or stopping the presence
and use of contraband cellphones by detainees and inmates. This includes the
purchasing of managed access systems and other mitigation technologies (as permitted
by applicable law).
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• To purchase fentanyl detection equipment and training for law enforcement safety, as
well as naloxone distribution.
• To purchase drug detection canines to combat the rise of drug trafficking, including that
of methamphetamines.
• Additionally, JAG funds awarded under this FY 2021 solicitation may be used for any
p:.�rpose indicated here:
https:Hbia.oip.gov/sites/g/files/xyckuh 186/files/media/document/iag-use-of-funds.pdf.
Limitations on the Use of JAG Funds
Administrative Costs
Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be
used for costs associated with administering the award, which can include indirect costs.
Supplanting
JAG funds may not be used to supplant state or local funds but must be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available. See the
JAG FAQs for examples of supplanting. Although supplanting is prohibited, the leveraging of
federal funding is encouraged.
Matching Funds
Absent specific federal statutory authority to do so, JAG award funds may not be used as a
match for other federal awards.
Prohibited Expenditures and Associated Procedures under JAG
JAG funds may not be used (whether directly or indirectly) for any purpose prohibited by federal
statute or regulation, including those purposes specifically prohibited by the JAG Program
statute as set out at 34 U.S.C. 4 10152. JAG funds may not be used (directly or indirectly) for
security enhancements or equipment for nongovernmental entities not engaged in criminal
justice or public safety. Additionally, JAG funds may not be used (directly or indirectly) to pay for
any of the following items unless DOJ certifies that extraordinary and exigent circumstances
exist making them essential to the maintenance of public safety and good order:
• Vehicles, vessels, or aircraft*
Luxury items
• Real estate
• Construction projects (other than penal or correctional institutions)
• Any similar matters
*Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do
not require BJA certification.
The JAG statute, 34 U.S.C. §§ 10151-10158, specifically identifies a list of prohibited items,
including unmanned aircraft, unmanned aerial vehicles, and unmanned aerial systems, which
cannot be purchased with JAG funds unless the BJA Director certifies that extraordinary and
exigent circumstances exist that make the use of such funds to purchase these prohibited items
essential to the maintenance of public safety and good order. Additional information on
prohibited expenditures under JAG, including the process to obtain prior approval to purchase a
prohibited item(s), can be found within the JAG Prohibited Expenditures Guidance or within the
JAG FAQs document (see Use of Funds section).
Other Program Requirements
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Trust Fund— States (or State Administering Agencies) or units of local government may draw
down JAG funds either in advance or on a reimbursement basis. To draw down in advance, a
trust fund must be established in which to deposit the funds. The trust fund must be in an
interest-bearing account, unless one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If
subrecipients draw down JAG funds in advance, they also must establish a trust fund in which
to deposit the funds. For additional information, see 2 C.F.R. 4 200.305.
Certifications and Assurances by the Chief Executive of the Applicant Government(which
incorporates the 30-day governing body review requirement)—A JAG application is not
complete, and a unit of local government may not access award funds, unless the chief
executive of the applicant unit of local government (e.g., the mayor or chairman) properly
executes, and the unit of local government submits, the "Certifications and Assurances by the
Chief Executive of the Applicant Government."The most up-to-date version of this certification
can be found at: https:Hbia.oiP.gov/program/iag/certifications-assurances. Please note that this
certification takes the place of the review narrative attachment and contains assurances that the
governing body notification and public comment requirements, which are required under the
JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied.
OJP will not deny an application for an FY 2021 award for failure to submit these "Certifications
and Assurances by the Chief Executive of the Applicant Government" by the application
deadline, but a unit of local government will not be able to access award funds (and its award
will include a condition that withholds funds) until it submits these certifications and assurances,
properly executed by the chief executive of the unit of local government(e.g., mayor or
chairman).
Body-Worn Cameras (BWCs)—A JAG award recipient that proposes to use FY 2021 funds to
purchase BWC equipment or implement or enhance BWC programs must provide to OJP a
certification(s)that each direct recipient receiving the equipment or implementing the program
has policies and procedures in place related to BWC equipment usage, data storage and
access, privacy considerations, and training. The certification form related to BWC policies and
procedures can be found at: https://bua.omp.gov/sites/g/files/xyckuhl86/files/media/document/fv-
21-iaq-body-worn-camera-policy-cert.pdf.
A JAG award recipient that proposes to use funds for BWC-related expenses will have funds
withheld until the required certification is submitted and approved by OJP. If the JAG award
recipient proposes to change project activities to utilize JAG funds for BWC-related expenses
after the award is accepted, the JAG award recipient must submit the signed certification to OJP
at that time.
Further, before making any subaward for BWC-related expenses, the JAG award recipient must
collect a completed BWC certification from the proposed subrecipient. Any such certifications
must be maintained by the JAG award recipient and made available to OJP upon request.
The BJA BWC Tool Kit provides model BWC policies and best practices to assist criminal
justice departments in implementing BWC programs.
Apart from the JAG Program, BJA provides funds under the Body-Worn Camera Policy and
Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement
policies and practices required for effective program adoption, and to address program factors
including the purchase, deployment, and maintenance of camera systems and equipment; data
10
storage and access; and privacy considerations. Interested JAG award recipients may wish to
refer to the BWC Program web page for more information. JAG award recipients that are also
BWC award recipients may not use JAG funds for any part of the 50 percent match required by
the BWC Program.
Body Armor— Body armor purchased with JAG funds may be purchased at any threat level,
make, or model from any distributor or manufacturer, as long as the following requirements are
met: The body armor must have been tested and found to comply with the latest applicable
National Institute of Justice ballistic or stab standards. In addition, body armor purchased must
be made in the United States. Finally, body armor purchased with JAG funds must be"uniquely
fitted vests," which means protective (ballistic or stab-resistant) armor vests that conform to the
individual wearer to provide the best possible fit and coverage through a combination of: (1)
correctly sized panels and carrier determined through appropriate measurement, and (2)
properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the
requirement that body armor be"uniquely fitted" does not necessarily require body armor that is
individually manufactured based on the measurements of an individual wearer. In support of
O.1P S efforts to imprpve pfFirer Safety, the American Snrigty for TgSting an� Materials �(ASTM)
International has made available the Standard Practice for Body Armor Wearer Measurement
and Fitting of Armor (Active Standard ASTM E3003) at no cost. The
Personal Armor Fit Assessment checklist is excerpted from ASTM E3003.
A JAG award recipient that proposes to use FY 2021 award funds to purchase body armor must
provide OJP with a certification(s) that each law enforcement agency receiving body armor has
a written "mandatory wear" policy in effect. See 34 U.S.C. $ 10202(c). The certification form
related to mandatory wear can be found at
https://bea.oep.gov/sites/g/files/xVckuh 186/files/media/document/fV-21-iag-bodV-armor-
mandatorV-wear-cert.pdf. Note: A JAG award recipient that proposes to use funds for the
purchase of body armor will have funds withheld until the required certification is submitted and
approved by OJP. If the JAG award recipient proposes to change project activities to utilize
funds for the purchase of body armor after the award is accepted, the award recipient must
submit the signed certification to OJP at that time.
Further, before making any subaward for the purchase of body armor, the JAG award recipient
must collect a completed mandatory wear certification from the proposed subrecipient. Any such
certifications must be maintained by the JAG award recipient and made available to OJP upon
request.
A mandatory wear concept and issues paper and a model policy are available from the
Bulletproof Vest Partnership (BVP) Customer Support Center, which can be contacted at
vests(aD,usdoi.gov or toll free at 1-877-758-3787. Additional information and FAQs related to
the mandatory wear policy and certifications can be found at
r-••
https://boa.00p.gov/program/iaq/frequentIV-asked-questions.
Apart from the JAG Program, BJA provides funds under the Bulletproof Vest Partnership
Program. The BVP Program provides funding to state and local law enforcement agencies for
the purchase of ballistic-resistant and stab-resistant body armor. For more information on the
BVP Program, including eligibility and an application, refer to the BVP web page. JAG award
recipients should note, however, that funds may not be used as any part of the 50 percent
match required by the BVP Program.
Interoperable Communications—Units of local government (including any subrecipients) that
11
are using FY 2021 JAG funds for emergency communications activities should comply with the
SAFECOM Guidance for Emergency Communication Grants (SAFECOM Guidance), including
provisions on technical standards that ensure and enhance interoperable communications.The
SAFECOM Guidance is an essential resource for entities applying for federal financial
assistance for emergency communications projects. It provides general information on eligible
activities, technical standards, and other terms and conditions that are common to most federal
emergency communications programs. Specifically, the SAFECOM Guidance provides
guidance to applicants on:
• Recommendations for planning, coordinating, and implementing projects
• Emergency communications activities that can be funded through federal grants
• Best practices, policies, and technical standards that help to improve interoperability
• Resources to help grant recipients comply with technical standards and grant
requirements
SAFECOM Guidance is recognized as the primary guidance on emergency communications
grants by the Administration, Office of Management and Budget, and federal grant program
offices. The Cybersecurity and Infrastructure Security Agency (CISA) updates the document
every year in close coordination with federal, state, local, tribal, and territorial stakeholders and
partners. SAFECOM Guidance is applicable to all federal grants funding emergency
communications. The most recent version of the SAFECOM Guidance is available at:
https://www.cisa.gov/safecom/funding.
Additionally, emergency communications projects funded with FY 2021 JAG funds should
support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the
full-time statewide interoperability coordinator (SWIC) in the state of the project. As the central
coordination point for a state's interoperability effort, the SWIC plays a critical role and can
serve as a valuable resource. SWICs are responsible for the implementation of SCIP through
coordination and collaboration with the emergency response community. CISA maintains a list
of SWICs for each state and territory. Contact ecd(cDcisa.dhs.gov for more information. All
communications equipment purchased with FY 2021 JAG Program funding should be identified
during the quarterly performance measurement reporting.
Further, information-sharing projects funded with FY 2021 JAG funds must comply with DOJ's
Global Justice Information Sharing Initiative guidelines, as applicable, in order to promote
information sharing and enable interoperability among disparate systems across the justice and
public safety communities. Recipients (and subrecipients) must conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at
https://it.oip.gov/qsp grantcondition. Recipients (and subrecipients) will be required to document
their planned approaches to information sharing, describe their compliance with GSP, and
document an appropriate privacy policy that protects shared information or provide detailed
justification for why an alternative approach is recommended.
DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database— If JAG
Program funds are to be used for DNA testing of evidentiary materials,any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA
database operated by the FBI) by a government DNA lab with access to CODIS. No profiles
generated with JAG funding may be entered into any other nongovernmental DNA database
without prior written approval from BJA (exceptions include forensic genealogy). For more
information about DNA testing as it pertains to JAG, please refer to the JAG FAQs.
Entry of Records into State Repositories—As appropriate and to the extent consistent with law,
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a special condition will be imposed that would require the following: Any program or activity that
receives federal financial assistance under JAG that is likely to generate court dispositions or
other records relevant to National Instant Criminal Background Check System (NICS)
determinations, including any dispositions or records that involve any noncitizen or migrant who
is undocumented in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to
ensure that all such NICS-relevant dispositions or records are made available in a timely
fashion.
Potential Set-Asides and/or Funding Reductions
National Incident-Based Reporting System 3 Percent Set-Aside
In FY 2016, the FBI formally announced its intention to sunset the Uniform Crime Reporting
(UCR) Program's traditional Summary Reporting System (SRS) and replace it with the UCR
Program's National Incident-Based Reporting System (NIBRS). As of January 1, 2021, the FBI's
NIBRS is the law enforcement crime data reporting standard for the nation, and SRS data are
no longer accepted by the UCR Program. By statute, JAG Program awards are calculated using
summary Part 1 violent crime data from the FBI's UCR Program. (See 34 U.S.C. § 10156.)
Eventually, JAG Program awards will be calculated using NIBRS data and NIBRS compliance
will impact JAG Program eligibility.
Beginning in FY 2018, BJA required, through the application of an award condition, direct JAG
award recipients not certified by the FBI as NIBRS compliant to set aside 3 percent of their JAG
award toward achieving full compliance with the FBI's NIBRS data submission requirements
under the UCR Program. The 3 percent set-aside will continue in FY 2021 to help ensure
remaining states and units of local government become NIBRS compliant.
Units of local government must clearly indicate in their application narratives and budgets what
projects will be supported with this 3 percent set-aside.
The following are examples of costs and projects relating to NIBRS implementation at the state
or local level that could be funded under the JAG Program: software, hardware, and labor that
directly support or enhance a state or agency's technical capacity for collecting, processing, and
analyzing data reported by local law enforcement (LE) agencies and then submitting NIBRS
data to the FBI; training personnel responsible for the state's Incident-Based Reporting (IBR)
program on receiving, processing, analyzing, and validating incident-based data from local LE
agencies in their state; training local agencies on how to collect and submit NIBRS data; and
technical assistance for LE agency personnel responsible for (1) managing the agency's crime
incident data, (2) processing and validating the data, and (3) extracting and submitting IBR data
to the state UCR Program according to the state's standard and/or directly to the FBI according
to the NIBRS standard.
BJA will waive the set-aside requirement for units of local government that have been certified
as NIBRS compliant by the FBI as of the posting date of the Local JAG Program solicitation.
Units of local government that achieve full compliance with NIBRS after receiving an award
should email evidence of NIBRS compliance (written documentation from the FBI that certifies
NIBRS compliance) to their State Policy Advisor listed in the JustGrants System. Upon review of
the documentation submitted, BJA will confirm the NIBRS compliance and then take the
necessary action to clear any withholding special condition associated with the NIBRS set-aside
requirement. Units of local government must retain documentation on file that demonstrates the
FBI certification of NIBRS compliance. Such documentation must be made available for BJA
review upon request. If approved, units of local government will not be subject to the 3 percent
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set-aside requirement.
Goals, Objectives, and Deliverables
Goals
In general, the FY 2021 JAG Program is designed to provide units of local government with
additional personnel, equipment, supplies, contractual support, training, technical assistance,
and information systems for criminal justice. Although the JAG Program provides assistance
directly to states, through pass-through (and similar) requirements, the JAG Program also is
designed to assist units of local government with respect to their criminal justice needs.
Objectives
The objectives are directly related to the JAG Program accountability measures described at
https://bia.oip.gov/sites/q/files/xvckuhl 86/files/media/document/iag-pmt-accountability-
measures.pdf and demonstrate the results of the work completed, as discussed under What an
Application Should Include.
The goals and objectives are directly related to the performance measures that demonstrate the
results of the work completed, as discussed under the Application and Submission Information
section.
Deliverables
A unit of local government that receives an FY 2021 JAG award will be required to produce
various types of reports, including quarterly financial reports, quarterly performance reports, and
semiannual progress reports in JustGrants.
Evidence-based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policymaking and program
development in criminal justice,juvenile justice, and crime victim services. For additional
information and resources on evidence-based programs or practices, see the; OJP Grant
Application Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the programs and activities funded under this
solicitation. For additional information, see the; OJP Grant Application Resource Guide section
entitled "Information Regarding Potential Evaluation of Programs and Activities."
Federal Award Information
Total number of awards BJA expects to make: 1,185 potential awards
Maximum dollar amount for each award: $4,095,916 (New York City)
Total amount to be awarded under solicitation: $89,878,997
Period of performance start date: October 1, 2020
Period of performance duration: 24-48 months
Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local government that
are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should
apply under Category 1. This includes direct and joint (disparate) allocations. Category 1
awards of less than $25,000 are 2 years in length. Extensions of up to 2 years can be
requested for these awards via JustGrants no fewer than 30 days prior to the grant end date
and will be automatically granted upon request.
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Category 2 —Eligible Allocation Amounts of$25,000 or More: Units of local government that are
listed on the JAG web page as eligible for an allocation amount of$25,000 or more should
apply under Category 2. This includes direct and joint(disparate) allocations. Category 2
awards of at least $25,000 are 4 years in length. Extensions beyond this period may be made
on a case-by-case basis at the discretion of the Bureau of Justice Assistance and must be
requested via JustGrants no fewer than 30 days prior to the grant end date.
All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by statute.
Availability of Funds
This solicitation, and awards (if any are made) under this solicitation, are subject to the
availability of appropriated funds and any modifications or additional requirements that may be
imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does
not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any
party against the United States, its departments, agencies, or entities, its officers, employees, or
agents, or any other person.
The allocations by state for the FY 2021 JAG Program can be found at:
https://bia.o*p.gov/sites/q/files/xVckuh 186/files/media/document/FY21-State-JAG-
Allocations.pdf.
Type of Award
BJA expects to make awards under this solicitation as grants. See the ':Administrative, National
Policy, and Other Legal Requirements" section of the OJP Grant Application Resource Guide
for a brief discussion of important statutes, regulations, and award conditions that apply to many
(or in some cases, all) OJP grants (and cooperative agreements).
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-through
entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R.
200.303, comply with standards for financial and program management. The "Part 200 Uniform
Requirements" means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain
modifications)the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide
for additional information.
Budget Information
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver"
provision in the "Financial Information" section of the OJP Grant Application Resource Guide.
Cost Sharing or Matching Requirement
This solicitation does not require a match.
Pre-agreement Costs (also known as Pre=w.-and Costs)
See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also
known as Pre-award Costs).
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
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See the: OJP Grant Application Resource Guide for information on Prior Approval, Planning, and
Reporting of Conference/Meeting/Training Costs.
Costs Associated :with Language Assistance (if applicable)
See the OJP Grant Application Resource Guide for information on Costs Associated with
Language Assistance.
Eligibility Information
For eligibility information, see the solicitation cover page.
For information on cost sharing or matching requirements, see Federal Award Information.
Application and Submission Information
Content of Application Submission
See the Application Elements and Formatting Instructions section of the OJP Grant Application
Resource Guide for information on what happens to an application that does not contain all the
specified elements or that is nonresponsive to the scope of the solicitation.
Information to Complete the Application for Federal Assistance (Standard Form (SF)-
424) in Grants.gov.
The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used
as a cover sheet for submission of pre-applications, applications, and related information.
See the OJP Grant Application Resource Guide for additional information on completing the
SF-424.
In Section F of the SF-424, please include the name and contact information of the
individual who will complete application materials in JustGrants. JustGrants will use this
information (email address) to assign the application to this user in JustGrants.
Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive
Order 12372. An applicant may find the names and addresses of state Single Points of
Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-
content/uploads/2020/04/SPOC-4-13-20.pdf. If the applicant's state appears on the SPOC
list, the applicant must contact the state SPOC to find out about, and comply with, the
state's process under E.O. 12372. In completing the SF-424, an applicant whose state
appears on the SPOC list is to make the appropriate selection in response to question 19,
once the applicant has complied with its state E.O. 12372 process. (An applicant whose
state does not appear on the SPOC list should answer question 19 by selecting the
response that the: "Program is subject to E.O. 12372 but has not been selected by the State
for review.")
Standard Applicant Information (JustGrants 424 and General Agency Information)
The Standard Applicant Information section of the JustGrants application is pre-populated
with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard
Applicant Information in JustGrants and make edits as needed. Within this section,
applicants will need to: add zip codes for areas affected by the project; confirm their
Authorized Representative; and verify the organizations legal name and address.
Proposal Narrative
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The proposal narrative should be submitted as an attachment in JustGrants. The attached
document should be double-spaced, using a standard 12-point Times New Roman font, and
have no less than 1-inch margins. Pages should be numbered and submitted as an
attachment
Cateaory 1 — Eliaible Allocation Amounts of Less than $25.000
The proposal narrative for Category 1 applications should include a description of the
project(s), including subawards, if applicable, to be funded with JAG funds over the 2-year
grant period.
Category 2— Eligible Allocation Amounts of$25,000 or More
The proposal narrative for Category 2 applications should include:
a. Description of the Issue— Identify the unit of local government's strategy/funding
priorities for the FY 2021 JAG funds, the subgrant award process (if applicable, including
disparates) and timeline, any progress or challenges, and a description of the programs
to be funded over the 2-to 4-year grant period.
b. Protect Desiqn and Implementation — Describe the unit of local government's strategic
planning process, if any, that guides its priorities and funding strategy. This should
include a description of how the local community is engaged in the planning process and
the data and analysis utilized to support the plan. It should identify the stakeholders
currently participating in the strategic planning process, the gaps in the needed
resources for criminal justice purposes, and how JAG funds will be coordinated with
state and related justice funds.
c. Capabilities and Competencies— Describe any additional strategic planning/coordination
efforts in which the units of local government participate with other criminal
justice/juvenile justice agencies in the state.
d. Plan for Collecting the Data Required for this Solicitation's Performance Measures—
OJP will require each successful applicant to submit specific performance data that
demonstrate the results of the work carried out under the award. The performance data
directly relate to the objectives previously identified under "Objectives."
Applicants shni lid visit OJP's performance measurement page at
www.odp.gov/performance for an overview of performance measurement activities at
OJP.
The application should demonstrate the applicant's understanding of the performance
data reporting requirements for this grant program and detail how the applicant will
gather the required data should it receive funding.
Note: Applicants are not required to submit performance data with the application.
Rather, performance measures information is included as an alert that successful
applicants will be required to submit performance data as part of the reporting
requirements under an award.
OJP will require each successful applicant to submit regular performance data that
demonstrate the results of the work carried out under the award. The performance data
directly relate to the goals, objectives, and deliverables identified under"Goals,
Objectives, and Deliverables."
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Award recipients will be required to submit performance measure data in BJA's
Performance Measurement Too! (PMT) located at
https://biapmt.oip.gov/help/JAGDocs.html and separately submit a semiannual
performance report in JustGrants. Further guidance on the post-award submission
process will be provided, if selected for award.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations must follow the guidance under"Note on Project Evaluations" in the OJP Grant
Application Resource Guide.
Budget and Associated Documentation
Budget Worksheet and Budget Narrative (attachment)
See the OJP Grant Application Resource Guide for additional information.
Please note that the budget narrative should include a full description of all costs, including
funds set aside for the NIBRS project(s) and administrative costs (if applicable). Any costs
associated with disparate localities should be noted in the "subaward" category of the
budget detail worksheet
General requirement for federal authorization of any subaward; statutory authorization of
subawards under the JAG Program statute. Generally, a recipient of an OJP award may not
make subawards ("subgrants") unless the recipient has specific federal authorization to do
so. Unless an applicable statute or DOJ regulation specifically authorizes (or requires)
particular subawards, a recipient must have authorization from OJP before it may make a
subaward.
However, JAG subawards that are required or specifically authorized by statute (see 34
U.S.C. � 10152(a) and 34 U.S.C. § 10156) do not require prior approval. This includes
subawards made by states and units of local government under the JAG Program. For
additional information regarding subawards and authorizations, please refer to the subaward
section in the OJP Grant Application Resource Guide.
Indirect Cost Rate Agreement
Applicants will submit their indirect cost rate agreement by uploading the agreement as an
attachment in JustGrants. See the OJP Grant Application Resource Guide for additional
information.
This rule does not eliminate or alter the JAG-specific restriction in federal law that states
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
Financial Management and System of Internal Controls Questionnaire (including
applicant disclosure of high-risk status)
Applicants will download the questionnaire in JustGrants and submit by !uploading the
completed questionnaire as an attachment in JustGrants. See the OJP Grant Application
Resource Guide for additional information.
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Additional Application Components
Research and Evaluation Independence and Integrity
If an application proposes research (including research and development) and/or evaluation,
the applicant must demonstrate research/evaluation independence and integrity, including
appropriate safeguards, before it may receive award funds. Applicants will submit a
description of their research and evaluation independence and integrity by uploading the
document as an attachment in JustGrants. For additional information regarding
demonstrating research/evaluation independence and integrity, including appropriate
safeguards, see the OJP Grant Application Resource Guide.
Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not access award
funds, unless the chief executive of the applicant unit of local government (e.g., mayor or
chairman) properly executes, and the unit of local government submits, the "Certifications
and Assurances by the Chief Executive of the Applicant Government" attached in the
section above entitled Other Program Requirements. The most up-to-date certification form
can be found at: https:Hbea.obp.gov/program/jag/certifications-assurances.
Disclosures and Assurances
Applications will complete the following disclosures and assurances.
Disclosure of Lobbying Activities
Annlirants will romplete and submit the SF-LLL in Grants.gov. See the OJP Grant
Application Resource Guide for additional information.
Applicant Disclosure of Duplication in Cost Items
Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in
Cost Items form. See the OJP Grant Application Resource Guide for additional information.
DOJ Certified Standard Assurance
See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.
DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other
Responsibility Matters; and Drug-Free Workplace Requirements
Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying;
Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace
Requirements. See the OJP Grant Application Resource Guide.
Applicant Disclosure and Justification— DOJ High Risk Grantees (if applirable)
If applicable, applicants will submit as an attachment in JustGrants. See the OJP Grant
Application Resource Guide for additional information. A DOJ High Risk Grantee is a
recipient that has received a DOJ High Risk designation based on a documented history of
unsatisfactory performance, financial instability, management system or other internal
control deficiencies, or noncompliance with award terms and conditions on prior awards, or
that is otherwise not responsible.
How to Apply
Applicants will submit an SF-_« and an SF-LLL in Grants.gov at
https://www.grants.gov/web/grants/register.html.
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Applicants will submit the full application, including attachments, in JustGrants at
https:Hiustgrants.usdod.gov/.
For additional information, see the "How to Apply" section in the OJP Grant Application
Resource Guide and the DOJ Application Submission Checklist.
Submission Dates and Time
The SF-424 and the SF-LLL will be submitted in Grants.gov by 11:59 p.m. ET on July 26, 2021.
OJP urges applicants to submit applications at least 72 hours prior to the application due date to
allow time for the applicant to receive validation messages or rejection notifications from
Grants.gov and to correct in a timely fashion any problems that may have caused a rejection
notification.
The full application will be submitted in JustGrants by 11:59 p.m. ET on August 9, 2021. To be
considered timely, the full application must be submitted in JustGrants by the JustGrants
application deadline.
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the OJP
Grant Application Resource Guide for information on the application review process for this
solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also
reviews information related to the degree of risk posed by the applicant. Among other things to
help assess whether an applicant that has one or more prior federal awards has a satisfactory
record with respect to performance, integrity, and business ethics, OJP checks whether the
applicant is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also
must review and consider any information about the applicant that appears in the non-public
segment of the integrity and performance system accessible through SAM (currently, the
Federal Awardee Performance and Integrity Information System, FAPIIS).
Important note on FAPIIS: An applicant, at its option, may review and comment on any
information about itself that currently appears in FAPIIS and was entered by a federal awarding
agency. OJP will consider any such comments by the applicant, in addition to the other
information in FAPIIS, in its assessment of the risk posed by the applicant.
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions.
Federal Award Administration Information
Federal Award Notices
See the OJP Grant Application Resource Guide for information on award notifications and
instructions.
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Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-
approved application, the recipient must comply with all award conditions, and all applicable
requirements of federal statutes and regulations (including applicable requirements referred to
in the assurances and certifications executed in connection with award acceptance).
For additional information on these legal requirements, see the "Administrative, National Policy,
and Other Legal Requirements" section in the OJP Grant Application Resource Guide.
Information Technology(IT) Security Clauses
An application in response to this solicitation may require inclusion of information related to
information technology security. See the OJP Grant Application Resource Guide for information
on information technology security.
General Information about Post-Federal Award Reporting Requirements
In addition to the deliverables described in the Program Description, any recipient of an award
under this solicitation will be required to submit certain reports and data.
Cateaory 1 —Eliaible Allocation Amounts of Less than $25.000
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants System.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report through BJA's PMT. Please note that as soon as all project
activity has concluded, that report may be marked final.
• An annual progress report and final progress report through OJP's JustGrants. If all
project activity has concluded at the time the first annual progress report is
submitted, that report may be marked final.
Cateaory 2 —Eliaible Allocation Amounts of$26,000 or More
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants System.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report (at any time once all project activity has concluded)
through BJA's PMT.
• Semiannual progress reports and a final progress report (at any time once all project
activity has concluded) through OJP's JustGrants.
Future awards and/or fund drawdowns may be withheld if a recipient of an OJP award
fails to report the required reports in a timely manner.
Accountability measurement data must be submitted through BJA's Performance Measurement
Tool, available at https://biapmt.00p.gov. The accountability measures are available at
https://biapmt.oip.gov/help/iagdocs.html. (Note that if a unit of local government provides
funding to a law enforcement agency, the unit of the local government must submit quarterly
accountability measurement data on training that officers have received on use of force, racial
and ethnic bias, de-escalation of conflict, and constructive engagement with the public.)
See the OJP Grant Application Resource Guide for additional information on specific post-
award reporting requirements, including performance measures data.
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Federal Awarding Agency Contact(s)
For OJP contact(s), see solicitation cover page.
For contact information for Grants.gov and JustGrants, see solicitation cover page.
Other Information
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
See the OJP Grant Application Resource Guide for information on the Freedom of Information
and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).
Provide Feedback to OJP
See the OJP Grant Application Resource Guide for information on how to Provide Feedback to
OJP.
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Application Checklist
Edward Byrne Memorial Justice Assistance Grant Formula Program: FY 2021 Local
Solicitation
This application checklist has been created as an aid in developing an application. The DOJ
Application Submission Checklist is another resource.
What an Applicant Must Do:
Prior to Registering in Grants.gov:
❑ Acquire a DUNS Number (see OJP Grant Application Resource Guide)
❑ Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)
To Register with Grants.gov:
❑ Acquire AORand Grants.gov username/password (see OJP Grant Application
Resource Guide)
❑ Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application
Resource Guide)
To Find Funding Opportunity:
❑ Search for the Funding Opportunity on Grants.gov
❑ Access Funding Opportunity and Application Package (see OJP Grant Application
Resource Guide)
❑ Sign up for Grants.gov email notifications (optional) (see OJP Grant Application
Resource Guide)
❑ Read Important Notice: Applying for Grants in Grants.gov
❑ Read OJP policy and guidance on conference approval, planning, and reporting
available at omp.gov/financialquide/DOJ/PostawardReguirements/chapter3.10a.htm
(see OJP Grant Application Resource Guide)
Overview of Post-Award Legal Requirements:
❑ Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and
Cooperative Agreements- FY 2021 Awards" in the OJP Funding Resource Center.
Scope Requirement:
❑ The federal amount requested is within the allowablelimit(s) of the FY 2021 JAG Allocations
listed at: https:Hbia.oip.gov/program/iaq/fv-2021-allocations.
Eligibility Requirement:
Only units of local government may apply under this solicitation. By law, for purposes of the JAG
Program, the term "units of local government" includes a town, township, village, parish, city,
county, borough, or other general-purpose political subdivision of a state; or it may be a
federally recognized Indian tribal government that performs law enforcement functions (as
determined by the Secretary of the Interior). A unit of local government also may be any law
enforcement district or judicial enforcement district established under applicable state law with
authority to independently establish a budget and impose taxes; for example, in Louisiana, a
unit of local government means a district attorney or parish sheriff.
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❑ Submit SF-424 and SF-LLL in Grants.gov
After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications
That:
❑ Submission has been received in Grants.gov
❑ Submission has either been successfully validated or rejected with errors (see OJP Grant
Application Resource Guide)
If No Grants.gov Receipt, and Validation or Error Notifications are Received:
❑ Contact Grants.gov Customer Support Hotline at 800-518-472E, 505-545-5035, at
Grants.gov customer support web page, or email at support(abgrants.gov regarding technical
difficulties (see OJP Grant Application Resource Guide)
Receive email notification to complete application in JustGrants:
❑ Complete Application in JustGrants
Content of Application Submission
❑ Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov
❑ Intergovernmental Review
❑ Standard Applicant Information (SF-424 information from Grants.gov)
❑ Proposal Narrative
Budget and Associated Documentation
❑ Budget Worksheet and Budget Narrative (attachment)
❑ Indirect Cost Rate Agreement(if applicable) (see OJP Grant Application Resource
Guide
❑ Financial Management and System of Internal Controls Questionnaire (see OJP Grant
Application Resource Guide)
Additional Application Components
❑ Research and Evaluation Independence and integrity (see OJP Grant Application Resource
Guide
❑ Certifications and Assurances by Chief Executive
Disclosures and Assurances
❑ Disclosure of Lobbyinq Activities (SF-LLL) (see OJP Grant Application
Resource Guide)
E! Disclosure of Duplication in Cost Items (see OJP Grant Application Resource
Guide
❑ DOJ Certified Standard Assurance (see: OJP Grant Application
Resource Guide)
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❑ DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility
Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource
Guide
❑ Applicant Disclosure and Justification —DOJ High Risk Grantees (if applicable) (see
OJP Grant Application Resource Guide)
Submit Application in JustGrants:
❑ Application has been successfully submitted in JustGrants
If No JustGrants Application Submission, Validation, or Error Notifications are Received:
❑ Contact JustGrants.Support(a)-usdoi.gov or 833-872-5175 regarding technical difficulties.
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