HomeMy WebLinkAboutAgreement A-22-288 with Exceptional Parents Unlimited.pdf Agreement No. 22-288
1 FIRST AMENDMENT TO AGREEMENT
2 THIS FIRST AMENDMENT TO AGREEMENT (hereinafter"Amendment") is made and entered
3 into this 21st day of June , 2022, by and between COUNTY OF FRESNO, a Political Subdivision of
4 the State of California, Fresno, California (hereinafter "COUNTY"), and Exceptional Parents Unlimited,
5 a California non-profit corporation, whose address is 4440 North Fresno Street, Fresno, CA, 93726,
6 (hereinafter"CONTRACTOR").
7 WITNESSETH:
8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement number A-20-405, dated
9 October 6, 2020 (hereinafter"Agreement"), pursuant to which CONTRACTOR agreed to provide
10 research-based and evidence-informed home visitation services to underserved families with children
11 ages 0-5 to COUNTY; and
12 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to
13 continue services for an extended term.
14 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
15 is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
16 1. That all references in the Agreement to "Exhibit A" shall be changed to read "Revised
17 Exhibit A", where appropriate, attached hereto and incorporated herein by reference.
18 2. That all references in the Agreement to "Exhibit B" shall be changed to read "Revised
19 Exhibit B", where appropriate, attached hereto and incorporated herein by reference.
20 3. Section 3 of the Agreement, located on page 2, lines 5 through 10, is deleted in its
21 entirety and replaced with the following:
22 "The initial term of this Agreement shall be for a period of four (4) years, commencing
23 on July 1, 2020 through and including June 30, 2024."
24 4. Section 19 of the Agreement, located on page 17, lines 14 through 16, is deleted in its
25 entirety and replaced with the following:
26 "19. ELECTRONIC SIGNATURE
27 The parties agree that this Agreement may be executed by electronic signature as
28 provided in this section. An "electronic signature" means any symbol or process intended by an
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1 individual signing this Agreement to represent their signature, including but not limited to (1) a digital
2 signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and
3 transmitted (for example by PDF document) of a handwritten signature. Each electronic signature
4 affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature
5 of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in
6 any administrative or judicial proceeding, and (2) has the same force and effect as the valid original
7 handwritten signature of that person. The provisions of this section satisfy the requirements of Civil
8 Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
9 Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital signature represents that it
10 has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a),
11 paragraphs (1) through (5), and agrees that each other party may rely upon that representation. This
12 Agreement is not conditioned upon the parties conducting the transactions under it by electronic
13 means and either party may sign this Agreement with an original handwritten signature.
14 20. SEVERABILITY
15 The positions of this Agreement are severable. The invalidity or unenforceability of any
16 one provision in the Agreement shall not affect the other provisions."
17 5. Section 20 of the Agreement, located on page 17, lines 17 through 26, be renamed as
18 Section 21.
19 The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
20 covenants, conditions and promises contained in the Agreement and not amended herein shall remain
21 in full force and effect.
22 N
23 N
24 N
25 N
26 ///
27 N
28 N
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1 EXECUTED AND EFFECTIVE as of the date first above set forth.
2
3 CONTRA b COL T OF FRESNO
4 --� . 1-e ► —.,
5 (Au or' ed Signature) Brian Pacheco, Chairman of the Board of
Supervisors of the County of Fresno
6Uwe —T. i/ S 11
Paint Name &Title
7
8
w AJ. ; .4 S+ � s no CA ►372-6
9 Mailing Address ATTEST:
10 Bernice E, Seidel
Clerk of the Board of Supervisors
11 County of Fresno, State of California
12
13
14
15 / / �A
By: �V
16 DepLo
FOR ACCOUNTING USE ONLY:
17
18 Fund: 0001
19 Subclass: 10000
20 ORG: 56201706
21 Account: 7295
22
23
24
25
26
27
28
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Revised Exhibit A
SCOPE OF WORK
Exceptional Parents Unlimited
DESCRIPTION OF SERVICES
CONTRACTOR's Community Health Team services must directly serve Fresno County families and
children ages 0-5 who are not being served by other home visitation programs. CONTRACTOR may
obtain client referrals on their own or from COUNTY's Department of Public Health(DPH). All
referrals received will be screened to ensure the client is not being served by other home visitation
programs including DPH.
CONTRACTOR will administer an Edinburgh Postnatal Depression Scale(EPDS) or Patient Health
Questionaire-9 (PHQ-9) as well as a needs assessment for all families served.
Community Health Team home visitation staff will consult with the DPH PHN for guidance and support
on medically challenging cases and complete joint home visits as needed.
CONTRACTOR will adhere to all terms set forth in the First 5 Fresno County Funded Partner
Manual(https://www.first5fresno.org/forms-docs/)and the California Department of Public
Health(CDPH)-Maternal,Child and Adolescent Health(MCAH)Division's Fiscal Administration
Policy and Procedure Manual
(https://www.cdph.ca.gov/Programs/CFH/DMCAH/Pages/FiscalDocuments.aspx)as it pertains to
subcontractors of funded recipients.
COLLABORATIVE MEETINGS
Approximately two (2)home visitors will meet with the DPH PHN two(2)times per month for case
consultations,trainings and other program issues. Sign in sheets are required for each meeting. Data is
required to be entered in the F5FC database on a quarterly basis.
PARENT PARTNERSHIP HOME VISIT
Home visit services will be focused on the parent,but children ages 0-5 in the home will also receive
services. CONTRACTOR will provide services in accordance with their research-based home visitation
model. Services must be completed in the home or a similar setting. Teleconferencing can be utilized in
lieu of home visitation due to COVID-19 precautions until restrictions are lifted.
• Fifty(50)unduplicated families will receive home visitation services with at least one (1)
parent/caregiver attending each visit.
• Each home visitor will carry a caseload of approximately seventeen(17)clients.
• Home visits will be conducted once per week for at least 9 months. Visits will last
approximately ninety(90)minutes.
Data is required to be entered in the F5FC database on a monthly basis.
Page 1 of 2
Revised Exhibit A
DEVELOPMENTAL SCREENING
Each child client ages 0-5 will receive an ASQ and ASQ:SE developmental screening for a total of forty
(40)ASQ's and forty(40)ASQ:SE's. Data is required to be entered in the F5FC database on a monthly
basis.
DEVELOPMENTAL REFERRALS
Twelve(12)children will receive a developmental referral(e.g.,primary care physician,early
intervention, school district,mental health,medical referrals,Help Me Grow Fresno County, day care, or
preschool). Data is required to be entered in the F5FC database on a monthly basis.
OTHER REFERRALS
Twenty-five (25)parents will receive referrals to community resources (e.g.,housing, cash aid, or food
assistance). Data is required to be entered in the F5FC database on a monthly basis
DOCUMENTATION AND DATA COLLECTION
CONTRACTOR will collect and report data on all client services as outlined above including client
eligibility,demographics, screenings and referrals/interventions completed.
CONTRACTOR will submit a brief quarterly narrative addressing target population, intent of service,
short story, challenges and barriers as described in the Quarterly Narrative and Aggregate Reports section
of the F5FC Funded Partner Manual to COUNTY by the 51}i of the month following the end of each
quarter.
TIME STUDY
All Community Health Team staff will prepare and submit time studies quarterly to COUNTY in order to
receive leveraged federal funding. CDPH MCAH program requires all personnel that are funded by
Federal Title XIX to prepare and submit a time study at least once per quarter.
Page 2 of 2
Revised Exhibit B
Exceptional Parents Unlimited
July 1, 2020 - June 30, 2021
Revised 2126121
Annual
BUDGET CATEGORIES Salary or
Hourly Rate Total Cost Description of Role/Justification
Director of Parenting Services (.15 FTE) $74,500.00 $11,175.00 Oversight of program & supervision of LAP Manager, Behavioral Health
Clinician, and Data Management Assistant.
LAP Manager (.30 FTE) $58,295.00 $17,489.00 Supervision of Home Visitors, monthly reporting , assist with time studies.
Behavioral Health Clinician (.60 FTE) $25.76/hour $32,148.00 Provides mental health assessment, mental health consultation & support
to families, & linkages to mental health services for long-term treatment.
Home Visitor (1.0 FTE) $22.17/hour $46,115.00 Provides direct services to families, facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Home Visitor (1.0 FTE) $19.50/hour $40,560.00 Provides direct services to families, facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Data Management Coordinator(0.20 FTE) $19.57/hour $8,141.00 Responsible for entering data for families in the program into the data
system, file management, and clerical support for the program.
Subtotal Personnel $155,628.00
Benefits (30.10 % of Personnel) 30.10% $46,840.00 Includes Health, Dental &Vision Insurance, Pension, FICA, SUI, &
Worker's Compensation Insurance.
FCommunications
$202,468.00
$2,460.00 Telephone & Internet service budgeted @ $80/mo. X 12 mos. _ $960. Cell
phones for Home Visitors budgeted at$50/mo. X 2 HV's x 12 mos. _
$1,200. Total cost= $2,160. Monthly services incurred for tablets used by
the home visitors = $300. (Increased to $2,460 to include monthly
services incurred for tablets used by home visitors)
Page 1 of 12
Revised Exhibit B
Office Supplies $4,500.00 Office supplies, postage, shredding, computer licenses, and outreach
supplies budgeted at$158.33/mo. x 12 mos. _ $1,900. Costs are budgeted
based upon FTE's per program. Cost to this program is approximately
2.7% of total Agency cost. (Increased to $4,500 to include cost of an
additional tablet, Apricot 360 database user licenses for the home
visitors, and additional related office supplies.)
Facilities $16,500.00 Cost of facilities & utilities is allocated based upon FTE's per program.
Facility cost is budgeted at$1,150/mo. X 12 mos. _ $13,800, which is
approx. 4% of total cost. Utilities budgeted @ $225/mo. X 12 mos. _
$2,700. Total cost= $16,500.
Equipment Rent $900.00 Copier lease budgeted at$50/mo. X 12 mos. _ $600. Server lease
budgeted at$25/mo. X 12 mos. _ $300. Cost is based on FTE's per
program. Total = $900.
Travel $2,400.00 Mileage reimbursement for travel to client homes budgeted at$0.575/mile
X 348 miles/mo. X 12 mos. _ $2,400. (Reduced as a result of the
pandemic and limited in-home visits.)
Training $4,000.00 Agency required training including Mandated Reporter, CPR, HIPAA, and
other training directly related to job responsibility is budgeted at$800/FTE
x 3FTE's = $2,400. Virtual trainings for Infant Massage, Brazelton 2021
Forum and Family Engagement trainings for the home visitors = $1,600.
(Increased to$4,000 to include virtual trainings for Infant Massage,
Brazelton 2021 Forum and Family Engagement trainings for the home
visitors)
Program Supplies $5,000.00 Program Supplies include: AAPI's @ 40 parents x 3 assessments/year x
$2.50 each = $300; NSC assessment @ 40 x 2/year x$2.50 each = $200;
Nurturing Parenting (NP) books @ $15 x 40 = $600; one set of NP DVD's
@ $385; books for monthly literacy program @ $6/book x 40 x 12 mos. _
$2,880; craft supplies @ $30/parent x 40 = $1,200; graduation party
supplies for families who complete program (food, books, crafts, games to
support child development& health eating habits) & personal protective
equipment for staff&families for home visitation $435. Total budget=
$6,000. (Reduced to $5,000 as a result of the pandemic and limited in-
home visits and restrictions.)
Page 2 of 12
Revised Exhibit B
Professional Services $1,300.00 Network Management Services budgeted at$109/mo. X 12 mos. Cost
based on FTE's and is 2.7% of total cost to Agency. Includes IT consultant
services for computer network, server and work station and device
management.
Insurance &Audit $1,700.00 General Liability& Property Insurance budgeted @ $83.33/mo. X 12 mos.
_ $1,000. Based upon FTE's per program, amount is approx. 3% of total.
Portion of annual agency audit budgeted @ $700 or 3% of total cost.
$38,760.00
INDIRECT/OVERHEAD EXPENSE $33,772.00 Indirect rate of 14% calculated on total expenses before indirect=
14% of Direct Expenses $241,228 x .14 = $33,772. Includes CEO, CFO, Human Resources, Data
(Direct Expenses = Personnel + Non-Personnel) Mgr., Accounting, Payroll, &Accounts Payable.
$275,000.00
Page 3 of 12
Revised Exhibit B
Exceptional Parents Unlimited
July 1, 2021 - June 30, 2022
Revised 411122
Annual
BUDGET CATEGORIES Salary or
Hourly Rate Total Cost Description of Role/Justification
PERSON
Director of Parenting Services (.20 FTE) $76,737.00 $15,347.00 Oversight of program &supervision of LAP Manager, Behavioral Health
Clinician, and Data Management Assistant.
LAP Manager(.35 FTE) $60,029.00 $20,790.00 Supervision of Home Visitors, monthly reporting, assist with time studies.
(Increased to .50 FTE for April -June 2022)
Behavioral Health Clinician (.30 FTE) $70,000.00 $21,000.00 Provides mental health assessment, mental health consultation &support
to families, & linkages to mental health services for long-term treatment.
Behavioral Health Clinician (.30 FTE) $65,000.00 $11,142.00 Provides mental health assessment, mental health consultation &support
to families, & linkages to mental health services for long-term treatment.
(Decreased due to partial year staffing)
Home Visitor(1.0 FTE) $18.54 $38,563.00 Provides direct services to families, facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Home Visitor(1.0 FTE) $18.54 $38,563.00 Provides direct services to families, facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Data Management Coordinator(0.20 FTE) $23.85 $10,066.00 Responsible for entering data for families in the program into the data
system, file management, and clerical support for the program. (Increased
slightly due to higher projected cost)
Subtotal Personnel $155,471.00
Benefits (22.7335 % of Personnel) 22.73% $35,344.00 Includes Health, Dental &Vision Insurance, Pension, FICA, SUI, &
Worker's Compensation Insurance. (Decreased due to decreased
Personnel costs)
$190,815.00
NON-PERSONNEL EXPENSES
Page 4 of 12
Revised Exhibit B
Communications $3,060.00 Telephone & Internet service budgeted @ $80/mo. X 12 mos. _ $960. Cell
phones for Home Visitors budgeted at$50/mo. X 2 HV's x 12 mos. _
$1,200. Total cost= $2,160. (Increased to include new VOW system)
Office Supplies $8,000.00 Office supplies, postage, shredding, computer licenses, and outreach
supplies budgeted at$150/mo. x 12 mos. _ $1,800. Costs are budgeted
based upon FTE's per program. Cost to this program is approximately
2.7% of total Agency cost. (Increased to include docking stations,
Apricot data system licenses, two replacement laptops and two office
chairs)
Facilities $19,190.00 Cost of facilities & utilities is allocated based upon FTE's per program.
Facility cost is budgeted at$1,150/mo. X 12 mos. _ $13,800, which is
approx. 4% of total cost. Utilities budgeted @ $225/mo. X 12 mos. _
$2,700. Total cost= $16,500. (Increased due to increases in utilities
and janitorial costs)
Equipment Rent $600.00 Copier lease budgeted at$50/mo. X 12 mos. _ $600. Server lease
budgeted at$25/mo. X 12 mos. _ $300. Cost is based on FTE's per
program. Total = $900. (Decreased due to new lower cost lease)
Travel $2,600.00 Mileage reimbursement for travel to client homes budgeted at$0.575/mile
X 870 miles/mo. X 12 mos. _ $6,000. (Decreased due to less personal
vehicle usage needed than projected as agency owned vehicles can
now be used by home visitors)
Training $4,000.00 Agency required training including Mandated Reporter, CPR, HIPAA, and
other training directly related to job responsibility is budgeted at$500/FTE
x 3FTE's = $1,500. (Increased to include mental health supervision
hours and other applicable training courses)
Page 5 of 12
Revised Exhibit B
Program Supplies $8,813.00 Program Supplies include: AAPI's @ 40 parents x 3 assessments/year x
$2.50 each = $300; NSC assessment @ 40 x 2/year x $2.50 each = $200;
Nurturing Parenting (NP) books @ $15 x 40 = $600; books for monthly
literacy program @ $6/book x 40 x 6 mos. _ $1,440; craft supplies @
$30/parent x 40 = $1,200; graduation party supplies for families who
complete program (food, books, crafts, games to support child
development& health eating habits) $260. Total budget= $4,000.
(Increased to include additional parenting books,AAPI assessments,
books for literacy program, educational brochures on various topics,
outing for families to providing bonding/educational experience for
children, self-care kits for children and parents to support stress
buster activities)
Professional Services $1,200.00 Network Management Services budgeted at$100/mo. X 12 mos. Cost
based on FTE's and is 2.7% of total cost to Agency.
Insurance &Audit $25950.00 General Liability& Property Insurance budgeted @ $83.33/mo. X 12 mos.
_ $1,000. Based upon FTE's per program, amount is approx. 3% of total.
Portion of annual agency audit budgeted @ $700 or 3% of total cost.
(Increased to include liability insurance rate increase)
$50,413.00
INDIRECT/OVERHEAD EXPENSE $33,772.00 Indirect rate of 14% calculated on total expenses before indirect=
14% of Direct Expenses $241,228 x .14 = $33,772. Includes CEO, CFO, Human Resources, Data
(Direct Expenses = Personnel + Non-Personnel) Mgr., Accounting, Payroll, &Accounts Payable.
$275,000.00
Page 6 of 12
Revised Exhibit B
Exceptional Parents Unlimited
July 1, 2022 - June 30, 2023
Annual
BUDGET CATEGORIES Salary or
Hourly Rate Total Cost Description of Role/Justification
PERSON
Director of Parenting Services (10 FTE) $80,576.00 $8,058.00 Oversight of program &supervision of LAP Manager, Behavioral Health
Clinician, and Data Management Assistant.
LAP Supervisor(.50 FTE) $50,232.00 $25,116.00 Supervision of Home Visitors, monthly reporting , assist with time studies.
Behavioral Health Clinician (.35 FTE) $72,100.00 $25,235.00 Provides mental health assessment, mental health consultation &support
to families, &linkages to mental health services for long-term treatment.
Behavioral Health Clinician (.25 FTE) $74,256.00 $18,564.00 Provides mental health assessment, mental health consultation &support
to families, &linkages to mental health services for long-term treatment.
Home Visitor(1.0 FTE) $19.25/hour $40,040.00 Provides direct services to families, facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Home Visitor(1.0 FTE) $19.25/hour $40,040.00 Provides direct services to families, facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Data Management Coordinator(0.10 FTE) $24.60 $5,117.00 Responsible for entering data for families in the program into the data
system, file management, and clerical support for the program.
Subtotal Personnel $162,170.00
Benefits (23.79 %of Personnel) 23.79% $38,580.00 Includes Health, Dental &Vision Insurance, Pension, FICA, SUI, &
Worker's Compensation Insurance.
$200,750.00
NON-PERSONNEL EXPENSES
Communications $2,400.00 Telephone& Internet service budgeted @$140/mo. X 12 mos. _ $1,680.
Cell phone reimbursement for staff using personal phones for businesss
purposes budgeted at$20/mo. X 3 FTE's x 12 mos. _ $720. Total =$2,400
Page 7 of 12
Revised Exhibit B
Office Supplies $3,600.00 Office supplies, paper, postage, shredding, data system licenses,
employee verifications, and outreach supplies budgeted at$300/mo. x 12
mos. _ $3,600. Costs are budgeted based upon FTE's per program. Cost
to this program is approximately 3% of total Agency cost.
Facilities $189500.00 Cost of facilities & utilities is allocated based upon FTE's per program.
Facility cost is budgeted at$1,225/mo. X 12 mos. _ $14,700, which is
approx. 4% of total cost. Utilities budgeted @$316.67/mo. X 12 mos. _
$3,800. Total cost=$18,500.
Equipment Rent $636.00 Copier lease budgeted at$35/mo. X 12 mos. _ $420. Server lease
budgeted at$18/mo. X 12 mos. _ $216. Cost is based on FTE's per
program. Total = $636
Travel $4,182.00 Mileage reimbursement for travel to client homes budgeted at IRS rate of
$0.585/mile. Staff can also use Agency owned vehicles for home visits.
Cost of gas and maintenance would be charged to grant(instead of
mileage reimbursement.
Training $4,500.00 Agency required training including Mandated Reporter, CPR, HIPAA, and
other training directly related to job responsibility is budgeted at$300/FTE
x 3 FTE's =$900. Training/Supervision of unlicensed Behavioral Health
Clinician budgeted at 3 hours a month x$100 per hour x 12 mos. =$3,600
Program Supplies $3,400.00 Program Supplies include:AAPI's @ 50 parents x 3 assessments/year x
$2.50 each =$375; NSC assessment @ 50 x 2/year x$2.50 each = $250;
Nurturing Parenting (NP) books @$15 x 50 = $750; books for monthly
literacy program budgeted at$500; craft supplies @$25/parent x 50 =
$1,250; graduation party supplies for families who complete program
(food, books, crafts, games to support child development& health eating
habits)$275. Total budget=$3,400.
Professional Services $19260.00 Network Management Services budgeted at$105/mo. X 12 mos. _
$1,260. Cost based on FTE's and is 3% of total cost to Agency.
Insurance&Audit $29000.00 General Liability& Property Insurance budgeted @ $100/mo. X 12 mos. _
$1,200. Based upon FTE's per program, amount is approx. 3% of total.
Portion of annual agency audit budgeted @ $800 or 3% of total cost.
$40,478.00
INDIRECT/OVERHEAD EXPENSE $33,772.00 Indirect rate of 14% calculated on total expenses before indirect=
14%of Direct Expenses $241,228 x .14 =$33,772. Includes CEO, CFO, Human Resources, Data
Direct Expenses = Personnel + Non-Personnel Mgr., Accounting, Payroll, &Accounts Payable.
Page 8 of 12
Revised Exhibit B
"b"Lelia e _ $275,000.00
Page 9 of 12
Revised Exhibit B
Exceptional Parents Unlimited
July 1, 2023 - June 30, 2024
Annual
BUDGET CATEGORIES Salary or
Hourly Rate Total Cost Description of Role/Justification
PERSON
Director of Parenting Services (.10 FTE) $82,993.00 $8,293.00 Oversight of program &supervision of LAP Manager, Behavioral Health
Clinician, and Data Management Assistant.
LAP Supervisor(.50 FTE) $51,500.00 $25,750.00 Supervision of Home Visitors, monthly reporting , assist with time studies.
Behavioral Health Clinician (.30 FTE) $74,263.00 $22,278.00 Provides mental health assessment, mental health consultation &support
to families, &linkages to mental health services for long-term treatment.
Behavioral Health Clinician (.25 FTE) $76,484.00 $19,121.00 Provides mental health assessment, mental health consultation &support
to families, &linkages to mental health services for long-term treatment.
Home Visitor(1.0 FTE) $19.83/hour $41,246.00 Provides direct services to families,facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Home Visitor(1.0 FTE) $19.83/hour $41,246.00 Provides direct services to families,facilitates Nurturing Parenting
curriculum, conducts ASQ/ASQ:SE, and provides linkages to Help Me
Grow and other community resources.
Data Management Coordinator(0.10 FTE) $25.42 $5,287.00 Responsible for entering data for families in the program into the data
system, file management, and clerical support for the program.
Subtotal Personnel $163,221.00
Benefits (23 %of Personnel) 23.00% $37,541.00 Includes Health, Dental &Vision Insurance, Pension, FICA, SUI, &
Worker's Compensation Insurance.
$200,762.00
NON-PERSONNEL EXPENSES
Communications $2,400.00 Telephone& Internet service budgeted @$140/mo. X 12 mos. _ $1,680.
Cell phone reimbursement for staff using personal phones for businesss
purposes budgeted at$20/mo. X 3 FTE's x 12 mos. _$720. Total =$2,400
Page 10 of 12
Revised Exhibit B
Office Supplies $3,600.00 Office supplies, paper, postage, shredding, data system licenses,
employee verifications, and outreach supplies budgeted at$300/mo. x 12
mos. _ $3,600. Costs are budgeted based upon FTE's per program. Cost
to this program is approximately 3% of total Agency cost.
Facilities $189500.00 Cost of facilities & utilities is allocated based upon FTE's per program.
Facility cost is budgeted at$1,225/mo. X 12 mos. _ $14,700, which is
approx. 4% of total cost. Utilities budgeted @$316.67/mo. X 12 mos. _
$3,800. Total cost=$18,500.
Equipment Rent $636.00 Copier lease budgeted at$35/mo. X 12 mos. _ $420. Server lease
budgeted at$18/mo. X 12 mos. _ $216. Cost is based on FTE's per
program. Total = $636
Travel $49170.00 Mileage reimbursement for travel to client homes budgeted at IRS rate of
$0.585/mile. Staff can also use Agency owned vehicles for home visits.
Cost of gas and maintenance would be charged to grant(instead of
mileage reimbursement.
Training $4,500.00 Agency required training including Mandated Reporter, CPR, HIPAA, and
other training directly related to job responsibility is budgeted at$300/FTE
x 3 FTE's =$900. Training/Supervision of unlicensed Behavioral Health
Clinician budgeted at 3 hours a month x$100 per hour x 12 mos. =$3,600
Program Supplies $3,400.00 Program Supplies include:AAPI's @ 50 parents x 3 assessments/year x
$2.50 each =$375; NSC assessment @ 50 x 2/year x$2.50 each = $250;
Nurturing Parenting (NP) books @$15 x 50 = $750; books for monthly
literacy program budgeted at$500; craft supplies @$25/parent x 50 =
$1,250; graduation party supplies for families who complete program
(food, books, crafts, games to support child development& health eating
habits)$275. Total budget=$3,400.
Professional Services $19260.00 Network Management Services budgeted at$105/mo. X 12 mos. _
$1,260. Cost based on FTE's and is 3% of total cost to Agency.
Insurance&Audit $29000.00 General Liability& Property Insurance budgeted @ $100/mo. X 12 mos. _
$1,200. Based upon FTE's per program, amount is approx. 3% of total.
Portion of annual agency audit budgeted @ $800 or 3% of total cost.
$40,466.00
INDIRECT/OVERHEAD EXPENSE $33,772.00 Indirect rate of 14% calculated on total expenses before indirect=
14%of Direct Expenses $241,228 x .14 =$33,772. Includes CEO, CFO, Human Resources, Data
Direct Expenses = Personnel + Non-Personnel Mgr., Accounting, Payroll, &Accounts Payable.
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Revised Exhibit B
"b"Lelia e _ $275,000.00
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